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Home My WebLink About~Master - June 13, 2023, Joint Meeting of the Ames City Council and the Ames Human Relations Commission AGENDA REGULAR MEETING OF THE AMES CITY COUNCIL COUNCIL CHAMBERS – CITY HALL JUNE 13, 2023 NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public during discussion. If you wish to speak, please complete an orange card and hand it to the City Clerk. When your name is called, please step to the microphone, state your name for the record, and limit the time used to present your remarks in order that others may be given the opportunity to speak. The normal process on any particular agenda item is that the motion is placed on the floor, input is received from the audience, the Council is given an opportunity to comment on the issue or respond to the audience concerns, and the vote is taken. On ordinances, there is time provided for public input at the time of the first reading. CALL TO ORDER: 6:00 p.m. JOINT MEETING OF THE AMES CITY COUNCIL AND AMES HUMAN RELATIONS COMMISSION 1. Presentation of 2022 Ames Human Relations Commission Annual Report COMMISSION COMMENTS: ADJOURNMENT: REGULAR MEETING OF THE AMES CITY COUNCIL* *The Regular Meeting of the Ames City Council will immediately follow the Joint Meeting of the Ames City Council and Ames Human Relations Commission. PRESENTATION: 1. Award of VALOR by the Ames Police Department to Commander Jason Tuttle CONSENT AGENDA: All items listed under the Consent Agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time the Council members vote on the motion. 2. Motion approving payment of claims 3. Motion approving Minutes of Regular Meeting on May 23, 2023, and Special Meeting on May 16, 2023 4. Motion approving Civil Service candidates 5. Motion approving Report of Change Orders for period of May 16-31, 2023 2 6. Motion approving new Special Class C Retail Alcohol License with Outdoor Service –Hilton Garden Inn Ames, 1325 Dickinson Avenue, Pending Favorable Background Checks and Favorable DIA Inspection 7. Motion approving new Special Class C Retail Alcohol License – Main 3326 LW, 3326 Lincoln Way, Pending Favorable Inspection 8. Motion approving Catering Privilege – Macubana, 116 Welch Avenue 9. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor Licenses: a. Class C Liquor License with Catering Privilege – Iowa State at Fisher Theater, 1805 Center Drive b. Class C Liquor License with Catering Privilege – Iowa State at Scheman Building, 1805 Center Drive c. Class C Liquor License with Catering Privilege – Texas Roadhouse, 519 South Duff Avenue d. Class B Wine Permit with Outdoor Service and Catering Privilege – Courtyard by Marriott Ames, 311 S. 17th Street e. Class C Liquor Licenses – Celaya, 217 South Duff, Pending Dramshop Review f. Class C Liquor License with Catering Privilege – Jethro’s BBQ, 1303 Buckeye Avenue g. Special Class C Liquor License with Outdoor Service – Burgies North Ames, 3701 Stange Road h. Special Class C Liquor License with Outdoor Service – Northcrest, Inc, 1801 20th Street, Pending Dramshop Review 10. Motion approving request from Discover Ames for Fireworks Permit for display from ISU Parking Lot G10 East of Jack Trice Stadium at 10:00 p.m. on July 3, 2023, with a rain date of July 5th, for Independence Day Celebration 11. Electric Distribution and Technical Services Policies: a. Resolution adopting Supplemental Employment Policies for certain employees of Electric Distribution and Technical Services divisions of the Electric Services Department b. Resolution rescinding the November 4, 2022 “Temporary Special Employment Policies for Certain City of Ames Electric Distribution and Technical Services Division Employees” 12. Resolution approving temporary street closure at 111 Lynn Avenue for crane operation 13. Resolution appointing Dan Culhane and Amy Howard to serve as representatives to the Story County Economic Development Group 14. Resolution approving Contract with Ames Economic Development Commission for FY 2023/24 Economic Development Activities 15. Resolution approving FY 2023/24 Outside Funding Contracts 16. Resolution approving revisions to ASSET Policies and Procedures 17. Progress Report from Sustainability Coordinator regarding FY 2022/23 Activities: a. Motion accepting Report b. Resolution approving contract with Iowa State University for Sustainability Advisory Services from July 1, 2023, through June 30, 2024, in an amount not to exceed $37,032 3 18. Resolution waiving formal bidding requirements and authorize purchase of software maintenance from Superion, LLC (MAPSG) 19. Resolution approving contract renewal with Delta Dental of Iowa for administrative services for dental benefits effective July 1, 2023 20. Resolution approving contract renewal with Wellmark for administrative services, specific and aggregate excess insurance, and access fees for health insurance benefits effective July 1, 2023, to December 31, 2023 21. Resolution awarding contract to Wellmark Blue Cross Blue Shield for FY 2023/24 Wellness Program Services beginning July 1, 2023, at a cost of no more than $27,885 22. Resolution approving extension of the Liability Brokerage Agreement with Knapp Tedesco in the amount of $38,000 for a period of July 1, 2023, through June 30, 2024 23. Resolution accepting extension of Property Brokerage agreement with Willis Towers Watson of Greater Kansas, Inc. in the amount of $55,000 for a period beginning July 1, 2023 24. Resolution accepting renewal quote of the City’s membership in the Iowa Communities Assurance Pool (ICAP) in an amount not to exceed $748,025 25. Resolution approving renewal agreement for Safety Services with IAMU in an amount not to exceed $138,600 for July 1, 2023, through June 30, 2024 26. Resolution accepting quote from Holmes Murphy & Associates for coverage with Midwest Employers Casualty Company for 2023/24 with optional quote for 2024/25 for Excess Worker’s Compensation Insurance Renewal 27. Resolution authorizing and approving a Loan and Disbursement Agreement and providing for the issuance and securing the payment of $12,161,000 Water Revenue Bonds, Series 2023 28. Resolution awarding contract to Capital City Equipment, Des Moines, Iowa for 2023 Bobcat material handler with bucket and snowplow in the amount of $60,298.80 after the trade-in credit of $30,500 for the City’s existing unit 29. Resolution awarding traffic signal poles purchase to CSLA Iowa, the Iowa Agent for Millerbernd, of Des Moines, Iowa in the amount of $67,569 for the 2023/24 Traffic Signal Program 30. Resolution awarding contract to Street Smart Rental, LLC of Columbus, Minnesota, for four 2023 Vermac solar powered mobile message boards in the amount of $69,600 31. Resolution awarding contract to Joshua J Eller, St. Paul, Minnesota, for the Ice Arena Mural in the amount of $10,000 32. Resolution awarding contract to Wulfekuhle Injection & Pumping, Inc., of Peosta, Iowa for the FY 2023/24 Water Treatment Plant Lime Sludge Disposal Operations in the amount of $392,140 33. Resolution approving contract renewal with ABM Janitorial Services, Des Moines, Iowa, for the Ames Public Library Custodial Contract in the amount not to exceed $83,466 34. Resolution approving contract renewal with Integrated Global Services, Inc. of Richmond, Virginia, for Boiler Tube Spray Coating and Related Services and Supplies Contract for the Power Plant in the amount not to exceed $435,000 35. Resolution approving contract renewal and bond with Pioneer Industrial Corporation, Kansas City, Missouri, for the Valve Maintenance, Related Services and Supplies Contract in an amount not to exceed $85,000 36. Resolution approving contract renewal with Vincent All Seasons Enterprises, Nevada, Iowa, for street sweeping in the amount not to exceed $50,000 4 37. Resolution awarding contract to Border States Electric, Ames, Iowa, for the purchase of 161kV SF6 Circuit Breaker in the amount of $119,823.95 (inclusive of sales tax) 38. Resolution approving partial completion of Stormwater Management Maintenance for Domani Subdivision and reducing the financial security on file be released to $14,067 39. Resolution approving contract and bond for 2023/24 Traffic Signal Program with Van Maanen Electric, Inc. of Newton, Iowa 40. Resolution approving contract and bond for 2025/26 Traffic Signal Program with Van Maanen Electric, Inc. of Newton, Iowa 41. Resolution approving contract and bond for Electrical Maintenance Services Contract with Tri-City Electric Company, of Davenport, Iowa 42. Resolution approving 2020/21 Right of Way Restoration (Standard Vegetation) as completed by Country Landscapes Inc., Ames, Iowa 43. Resolution approving 2020/21 Right of Way Restoration (Native Vegetation) as completed by Country Landscapes Inc., of Ames, Iowa 44. Resolution approving 2018/2019 Main Street Pavers (Burnett-Kellogg) as completed by Con- Struct, Inc., of Ames, Iowa 45. Resolution accepting completion of Art Capital Grant Project for ABP Galatic, Inc., and authorizing final payment in the amount of $2,550.57 PUBLIC FORUM: This is a time set aside for comments from the public on topics of City business other than those listed on this agenda. Please understand that the Council will not take any action on your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a future meeting. The Mayor and City Council welcome comments from the public; however, at no time is it appropriate to use profane, obscene, or slanderous language. The Mayor may limit each speaker to three minutes. ADMINISTRATION: 46. Presentation on the Final Draft of the Climate Action Plan a. Resolution accepting Climate Action Plan 47. Resolution approving deaccession of 32 ceramic reliefs from Public Art Inventory and authorizing staff to demolish 16 brick piers along Fifth Street POLICE: 48. Outlaws Liquor License a. Resolution accepting settlement agreement b. Motion approving new 8-month license, Class C Retail Alcohol License with Outdoor Service – Outlaws, 2522 Chamberlain Street, Pending Dramshop Review PLANNING AND HOUSING: 49. Staff report on Front Yard Parking for Planned Residence District and Planned Unit Development 50. Staff report on Boone County Subdivision Waivers 5 HEARINGS: 51. Hearing on a Rezone with Master Plan for 4098 E 13th Street (JT Warehouse) a. First passage of ordinance 52. Hearing on Status of Funded Activities (SOFA) in Connection with the City of Ames 2022 COVID-19 (CDBG-CV) Cares Grant Funds through the Iowa Economic Development Authority (IEDA) a. Resolution accepting status report to IEDA 53. Hearing on Sanitary Sewer Rehabilitation (US HWY 69 Spot Repairs) a. Motion accepting Report of Bids and directing staff to delay award b. Motion approving final plans and specifications 54. Hearing on Water Plant Distributed Antenna System a. Motion accepting Report of Bids and directing staff to delay award ORDINANCES: 55. Second reading of ordinance on Zoning Text Amendment on Setback Encroachments for Accessory Structures 56. Second reading of ordinance revising Chapter 28 of the Municipal Code to amend the Industrial Pretreatment Local Limits DISPOSITION OF COMMUNICATIONS TO COUNCIL: COUNCIL COMMENTS: ADJOURNMENT: Please note that this agenda may be changed up to 24 hours before the meeting time as provided by Section 21.4(2), Code of Iowa. City of Ames Human Relations Commission Strategic Plan 2023-2025 Strategic Goal A – Advocacy The Human Relations Commission (HRC) values a diverse, equitable, and inclusive community and will function as an advocacy group for the citizens of the City of Ames. The Commission will undertake activities to discover, conduct analysis on, and circumvent instances that may lead to prohibited discrimination so that the community can be educated and assisted in preventing it. Commission members will be active participants in the city and will develop and follow a protocol to handle discriminatory incidents in the Ames community and will report and make recommendations directly to the City Council to ensure all voices are heard. Strategic Goal B – Information & Analysis The Human Relations Commission will study the existence, character, causes and extent of discriminatory practices in the community while using resources to gain information and work with community partners, leaders, and report directly to the City Council. OBJECTIVE 1: HRC will maintain objective knowledge related to claims of discrimination. • HRC will work directly with the Iowa Civil Right Commission and will collaborate annually with a representative to better understand the complaint process. • HRC will obtain and review reports from the Iowa Civil Rights Commission on claims of discrimination in relation to types and probable cause. • HRC will obtain and review reports from the City on types of claims made locally in writing, or on the website and report of Discriminatory Claims to the City, and any concerns expressed through HumanRelations@cityofames.org. • HRC will obtain and review formal and informal reports that will be used to determine priority areas of focus and will share with City Council and community stakeholders annually and as needed. OBJECTIVE 2: HRC will partner with City and community members to learn about discrimination and how to decrease the risk. • HRC will partner with community employers and human resource specialists to identify concerns and opportunities for non-discriminatory workplace cultures as needed. • HRC will summarize and share qualitative and quantitative findings with City Council relating to claims of discrimination. • HRC will work with the City to identify public reporting related to inclusion and anti- discriminatory practices. OBJECTIVE 3: HRC will identify opportunities for obtaining information related to community member perceptions and experiences in relation to housing, employment, public accommodation, race and ethnicity, gender identity, religion, age, sexual orientation, physical or mental disability, or familial status. • HRC will reach out to community partners or populations to identify concerns or successes in the areas mentioned above. • HRC will collect and summarize findings to be used for future planning, i.e., Community Demographics, CyRide or City Surveys. OBJECTIVE 4: HRC will be an active presence in providing community education and deterring discrimination. • The Commission will increase engagement and community interactions. • Monitor and report contacts or participation in relation to social media and public engagement activities. Strategic Goal C – Public Awareness & Effective Communication The Human Relations Commission strives to be a central location for the citizens of the City of Ames to advocate for, build awareness of, and communicate with. Commission members will connect with their community through public awareness and effective communication. Objective 1: Help improve communication effectiveness with the general public through media outlets and active presence in the Ames community. The following are examples of possible actions: • Provide materials for educational press releases or social media on topics related to diversity, housing, employment, public accommodations, or services, etc. • Co-sponsor and have commissioners attend community events with aligned organizations and individuals throughout the City, such as but not limited to the annual awarding of the Humanitarian award (January-Dr. Martin Luther King Jr. Day Holiday), Fair Housing Award (April at City Council), AAPI Heritage Month Celebration event (May), Juneteenth (June). • Help provide information on community events for Ames City’s online event calendar and have commissioners attend the events. Strategic Goal D – Management Excellence The Human Relations Commission will work towards this strategic plan for the betterment of our community in an ethical and fiscally responsible way. Objective 1: HRC will strive to keep this strategic plan at the forefront of all its decisions and activities and within our areas of focus and expertise • HRC Commission Members will work with community partners who specialize in areas of expertise. • HRC Commission members will represent the HRC with respect, recognize and celebrate the strength of the City of Ames’ greatest asset, the value of all people, via diversity and inclusion. They will be respectful of opinions, customs, and individual preferences to help build strong relationships. Objective 2: HRC will manage the annual budget in a fiscally responsible manner  HRC will strive to effectively spend the budgeted monies from the Ames City Council responsibly. Monies allocated for the Commission should only be used in ways what advance these strategic goals.  HRC will describe the ways in which its monies were used and in what ways its use advanced the goals described above in the annual report. 2022 ANNUAL REPORT AMES HUMAN RELATIONS COMMISSION AMES HUMAN RELATIONS COMMISSION THE AMES HUMAN RELATIONS COMMISSION'S (AHRC) PURPOSE IS TO STUDY THE EXISTENCE OF DISCRIMINATION IN THE COMMUNITY AND WORK TO MINIMIZE OR ELIMINATE IT, PROMOTE GOODWILL AMONG THE VARIOUS RACIAL, RELIGIOUS, AND ETHNIC GROUPS IN THE CITY, AND COOPERATE WITH OTHER ORGANIZATIONS TO DEVELOP PROGRAMS DESIGNED TO ELIMINATE RACIAL, RELIGIOUS, CULTURAL, AND INTERGROUP TENSIONS. CITY OF AMES MUNICIPAL CODE, CHAPTER 14: The purpose of this chapter is to implement the provision of the Iowa Civil Rights Act and to further provide for the general welfare of persons in the City of Ames, Iowa, by prohibiting certain discriminatory practices, and to establish a commission for the investigation of complaints of discrimination; and, to undertake projects of education to prevent discrimination; and, to establish procedures for the conciliation of such complaints; and to enforce the provisions hereof. At an August 2018 City Council workshop, Council members directed AHRC to not adjudicate cases and instead refer all cases to the Iowa Civil Rights Commission (ICRC). At this workshop, Council also discussed various methods of gathering additional information to inform an adjusted or revised ordinance and directed AHRC to review data available (including the Campus Climate Survey, Municipal Equality Indexes) and other available data; interact with Iowa State University (ISU), Ames Community School District (ACSD), and any others well- positioned to give input on diversity, equity, and inclusion in the community in order to recommend action items and changes to the ordinance. 2022 AHRC COMMISSIONERS: In addition to new members of AHRC in 2022, diversified efforts in alignment with the strategic plan were pursued. While still navigating the impacts of COVID-19, the AHRC found ways to do the meaningful work set forth by the City Council, specifically around awareness and representation. • Chunhui Chen • Wayne Clinton, Vice Chair • Jahmai Fisher, Chair • Khushi Patel (appointed September 2022) • Lynette Plander • Madesh Samanu (January – June 2022) • Deb Schildroth, City of Ames Staff Liaison CONTENTS Ames Human Relations Commission (AHRC) Introduction and Purpose ……………page 1 2022 Activity Highlights ……………pages 2-3 Ames Civil Rights Complaints 2022 ……………pages 4-9 2020-22 AHRC Strategic Plan …………..pages 10-12 ACTIVITY HIGHLIGHTS: JANUARY 2022: • At the Martin Luther King Day Celebration at Ames City Auditorium on January 16, Chair Jahmai Fisher presented the “Humanitarian” Award to Anneke Mundel as an individual and the COVID-19 Emergency Fund for Story County Immigrants as an organization. Vice Chair Wayne Clinton served on the organizing committee for the event. • Chair Jahmai Fisher represented the Commission on KASI radio on January 20, highlighting the work of AHRC. FEBRUARY 2022: • Commissioner Chunhui Chen led a collaboration with City of Ames Media Production Services to create a video celebrating Chinese New Year. The video was posted to the City’s social media on February 1. • At the February 8 City Council meeting, Commissioner Chunhui Chen accepted a Proclamation from Mayor Haila recognizing Chinese New Year. • For Black History Month, Ames Public Library started an open dialogue series titled “Sharing Our Stories: Black Voices in Ames.” At the first event in the series on February 15, Chair Jahmai Fisher served as moderator and Vice Chair Wayne Clinton was a storyteller. MARCH 2022: • Began drafting the 2021 Annual Report. • Co-sponsored a residency for hip hop duo The Reminders. Between March 1 and March 5, The Reminders held an interactive lecture, a songwriting and lyric workshop, and a concert at the Ames City Auditorium. APRIL 2022: • Partnered with City of Ames Housing Coordinator Vanessa Baker-Latimer to run a Fair Housing Month advertisement in the Story County Sun. • Chair Jahmai Fisher presented the “A Home for Everyone” Award to Alan Christy at the April 26 City Council meeting. • Reelected Chair Jahmai Fisher and Vice Chair Wayne Clinton to their respective roles on April 28. • Approved updated AHRC Bookmark for printing and distribution at events. MAY 2022: • Co-sponsored the inaugural Asian American and Pacific Islander (AAPI) Heritage Month Celebration on May 7 at Iowa State University, attended by over 300 people. Facilitated Mayor John Haila’s invitation to give opening remarks at the event. Commissioner Chunhui Chen participated in organizing the event, which included awards for a student essay contest on the theme “AAPI In My Eyes.” JUNE 2022: • Co-sponsored the Juneteenth Celebration on June 18 at Bandshell Park. Chair Jahmai Fisher served on the planning committee for the event, and several Commissioners attended. • Approved FY 2022/2023 AHRC Budget at Commission meeting on June 6. • Held Joint Meeting with Ames City Council on June 28 to present the Annual Report and approve the FY 2022-2023 Cooperative Agreement with the Iowa Civil Rights Commission. • Bade farewell to Commissioner Madesh Samanu as he moved away from Ames. JULY 2022: • No activities to report. AUGUST 2022: • AHRC hosted an informational table at National Night Out on August 2 and Commissioners connected with Ames community members and educated them about the role the Commission plays within Ames. SEPTEMBER 2022: • Prepared a trivia question for City of Ames social media accounts recognizing Latinx Heritage Month. OCTOBER 2022: • Welcomed new Commissioner Khushi Patel on October 27. • Began updates for the 2023-2025 Strategic Plan. • Promoted and attended the 10th Annual Ames Chinese Cultural Festival on October 30, organized by the Ames Chinese Language Academy and Ames Public Library. Facilitated Mayor John Haila’s invitation to give opening remarks at the event. NOVEMBER 2022: • The 2022 Symposium on Building Inclusive Organizations was held on November 1. Chair Jahmai Fisher participated in planning the event. Vice Chair Wayne Clinton and Commissioner Chunhui Chen attended the event. • Participated in the interview process for the new City of Ames Diversity, Equity, and Inclusion (DEI) Coordinator position. DECEMBER 2022: • Selected the 2023 “Humanitarian” Award Recipient: Maria Celeste Gonzalez Chavez. 2 3 AMES CIVIL RIGHT COMPLAINTS TO THE IOWA CIVIL RIGHTS COMMISSION 2022: Citizens can initiate complaints to the City via the City Manager’s Office or make them directly to the Iowa Civil Rights Commission (ICRC). As a matter of procedure, reports made to the City are sent to the ICRC for investigation and are tracked by the ICRC. Reports have been made to ICRC involving Ames of which the Ames Human Relations Commission is not notified. The Commission requested aggregate summaries of the Ames complaints made to the ICRC to understand the areas of complaints and concerns identified. Results of this request are provided below. Figures 1 & 2. Discrimination Complaint Categories There was a total of twenty-two (22) complaints in 2022 to the ICRC, which are grouped in the following three (3) categories: Employment, Public Accommodation, and Housing. There are two additional categories, Education and Credit, that did not have complaints filed in 2022. As indicated in the charts below, the main areas of complaints included Employment (16 complaints), Housing (3 complaints) and Public Accommodation (2 complaints) and one complaint involving both Employment and Public Accommodation. The data shows a steady decline in complaints from 2020 to 2022. The reason is unknown. Figure 1 4 0 5 10 15 20 25 30 35 40 2020 2021 2022 Complaints by Year Figure 2 Although complaints in 2022 show a decrease, Employment as a category is the basis for the majority of the complaints, 17 total. Notable Changes Between 2021 and 2022 • There was a 7.4% decrease in complaints overall. • Education decreased from 2 to 0 complaints. • Employment decreased from 18 to 17 complaints. • Housing decreased from 5 to 3 complaints. • Public Accommodation increased from 2 to 3 complaints. 5 0 5 10 15 20 25 30 Education Employment Housing Public Accommodation Complaints by Category 2020 2021 2022 Figure 3. Basis for Complaints This graph illustrates the basis for the complaint areas in Figure 1. The categories as defined by Iowa Code are Age, Color, Creed, Familial Status, Gender Identity, Marital Status, Mental Disability, National Origin, Physical Disability, Race Religion, Retaliation, Sex, Sexual Orientation, Please note that individuals may file complaints on more than one area simultaneously. In 2022 there were 6 complaints using just one (1) area, six (6) complaints using two areas, and nine (9) complaints using 3 or more areas. The 2022 data reflects an increase in complaints involving National Origin and Gender Identity as compared to the 2020 and 2021 data. Figure 3 Figure 4. Results of Complaints 6 0 5 10 15 20 25 30 2020 2021 2022 Basis for Complaints Religion Retaliation Pregnancy National Origin Age Disability Sex Race/Color Sexual Orientation Gender Identity The following chart reviews the results of the complaints in the last three years, given by the Iowa Civil Rights Commission. In 2022, eleven (11) of these complaints resulted in an Administrative Closure; nine (9) remain open; one (1) was No Probable Cause; and one (1) was a Satisfactory Adjustment. The following categories had zero (0): Right to Sue, Withdrawal, and Failure to Cooperate. Figure 4 Summary • There was an overall decrease in complaints between 2021 and 2022. • In 2022, of twenty-two (22) complaints, the majority were in Employment. Of all the complaints filed, the most common basis for complaints included Retaliation with a total of eleven (11). • The most frequent outcome was Administrative Closures, with eleven (11). o For the ICRC, the Administrative Closure category encompasses three different things: 1. Further investigation is not warranted. 2. When the Commission issues a “right-to-sue” letter, the Commission administratively closes the complaint and will take no further action on the complaint. 3. If conciliation fails, the complaint will be reviewed to determine whether it should proceed to public hearing. If the complaint is not selected for public hearing, the complaint will be administratively closed. 7 0 2 4 6 8 10 12 14 16 No Probable Cause Administrative Closure Open Right to Sue Withdrawal Satisfactory Adjustment Failure to Cooperate Results of Complaints 2022 2021 2020 AMES COMPLAINTS – (JANUARY 2022 – DECEMBER 2022) (Full 2022 Information shared by Iowa Civil Rights Commission) Area Basis Cause of Action Result Housing Disability Reasonable Accommodation, Terms and Conditions AC (Administrative Closure) Housing Disability Terms and Conditions No Probable Cause Housing Disability Terms and Conditions, Harassment Satisfactory Adjustment Employment Disability, Retaliation Denied Accommodation, Discipline, Suspension, Discharge AC (Administrative Closure) Employment Race (Other), National Origin (Middle Eastern), Color, Age, Retaliation Harassment, Discharge Open Employment Sex (Female), Age (Younger) Training, Discharge AC (Administrative Closure) Employment Religion (Other), Sexual Orientation, Gender Identity, Retaliation Harassment Open Employment, Public Accommodation Sex (Female), Gender Identity Service, Denied Accommodation, Discipline, Hiring, Training, Discharge AC (Administrative Closure) Employment Age (Older) Suspension, Discharge AC (Administrative Closure) Employment Race (Black), National Origin (Other), Color, Retaliation Hiring, Discharge AC (Administrative Closure) Employment Race (Black), National Origin (Other), Color, Retaliation Hiring, Service Open Employment Sex (Female), Retaliation Assignment, Demotion, Discipline, Harassment, Discharge Open Employment Sex (Male), Retaliation, Disability Discipline, Harassment, Suspension AC (Administrative Closure) Employment Race (Black), Sex (Female), National Origin (Other), Age (Older), Disability, Gender Identity, Retaliation Harassment, Pay Comparability, Constructive Discharge AC (Administrative Closure) Employment Race (Other), National Origin (Other), Color, Disability, Retaliation Assignment, Discipline, Harassment, Discharge Open Employment Race (Other), National Origin (Other), Color, Retaliation Discharge AC (Administrative Closure) Employment Race (Black), Sex (Female), Harassment, Constructive Discharge Open Employment Disability Denied Accommodation, Discharge Open Employment Race (Black) Discipline Open 8 Area Basis Cause of Action Result Employment Disability, Retaliation Denied Accommodation, Discipline, Harassment, Reduced Pay, Assignment, Promotion Open Public Accommodations Gender Identity Denied Accommodation, Harassment AC (Administrative Closure) Public Accommodation Race (Black), Sex (Female), Color, Familial Status, Marital Status Benefits AC (Administrative Closure) 9 10 AMES HUMAN RELATIONS COMMISSION 2020-22 STRATEGIC PLAN Strategic Goal A – Advocacy The Ames Human Relations Commission (AHRC) values a diverse, equitable, and inclusive community and will function as an advocacy group for the citizens of the City of Ames. The Commission will undertake activities to discover, conduct analysis on, and circumvent instances that may lead to prohibited discrimination so that the community can be warned and assisted in preventing it. Commission members will be active participants in the City, will develop and follow a protocol to handle discriminatory incidents in the community, and will report and make recommendations directly to the City Council to ensure all voices are heard. Strategic Goal B – Information & Analysis The Ames Human Relations Commission (AHRC) will study the existence, character, causes and extent of discriminatory practices in the community while using resources to gain information and work with community partners, leaders, and report directly to the City Council. OBJECTIVE 1: AHRC will maintain objective knowledge related to claims of discrimination. • AHRC will work directly with the Iowa Civil Right Commission and will collaborate annually with a representative to better understand the complaint process. • AHRC will obtain and review reports from the Iowa Civil Rights Commission on claims of discrimination in relation to types and probable cause. • AHRC will obtain and review reports from the ICRC on types of claims made locally in writing, or on the website and report of Discriminatory Claims to the City, and any concerns expressed to HumanRelations@cityofames.org. • AHRC will obtain and review formal and informal reports that will be used to determine priority areas of focus and will share with City Council and community leaders as needed. OBJECTIVE 2: AHRC will partner with City and Community members to learn about discrimination and how to decrease the risk. • AHRC will partner with community employers and human resource specialists to identify concerns and opportunities for non-discriminatory workplace cultures as needed. • AHRC will summarize and share qualitative and quantitative findings with City Council relating to claims of discrimination. • AHRC will work with the City to identify public reporting related to inclusion and anti-discriminatory practices. OBJECTIVE 3: AHRC will identify opportunities for obtaining information related to community member perceptions and experiences in relation to housing, employment, public accommodation, race and ethnic minority, gender identify, religion, age, gender, sexual orientation, physical or mental disability, or familial status. • AHRC will reach out to community partners or populations to identify concerns or successes in the areas mentioned above. • AHRC will collect and summarize findings to be used for future planning, i.e., Community Demographics, CyRide, or City Surveys. OBJECTIVE 4: AHRC will be an active presence in providing community education and deterring discrimination. • AHRC will increase engagement and community interactions. • AHRC will monitor and report contacts or participation in relation to social media and public engagement activities. Strategic Goal C – Public Awareness & Effective Communication The Ames Human Relations Commission strives to be a central location for the citizens of the City of Ames to advocate for, build awareness of, and communicate with. Commission members will connect with their community through public awareness and effective communication with members. Objective 1: AHRC will work to improve effectiveness in communicating with the general public through media outlets. • AHRC will increase engagement, community interactions and raise public awareness of the Commission’s work by expanding media outreach. • AHRC will provide educational press releases on topics related to housing, employment, education/training, public accommodations or services, credit, and other topics to the City of Ames Facebook page, and other media outlets regularly. • AHRC will administer communication with the press following discriminatory incidents in the Ames community as determined by the commission. • AHRC will monitor and report contacts or participation in relation to social media and public engagement activities. Objective 2: AHRC will maintain an active presence in the Ames community. • AHRC will be active in the community and have commissioners attend events listed in the Commission’s annual calendar with visible identification (t-shirt, name tag). • AHRC will co-sponsor community events with aligned organizations and individuals throughout the city. • AHRC will provide and update the annual calendar of events online. • AHRC will raise public awareness of community organizations, activities, and individuals that exemplify inclusivity and a nondiscriminatory approach. Members will be present at annual awarding the Humanitarian award (January at Dr. Martin Luther King Jr. Day Holiday) and Fair Housing Award (April at City Council). Objective 3: AHRC will keep all documentation related to its mission current, easy to navigate, assessable, and with person first language. • AHRC will create links to educational pieces and resolutions, Iowa Civil Rights Commission documents, etc. from the website to improve access to publications and dissemination of information for all persons. • AHRC will provide translated bolded/large print directions (in Spanish, Chinese, Arabic, and Korean) on A) how to translate the web contents on the City site; B) how to file a complaint; 11 12 and C) how to access interpretation for other City services. • AHRC will provide translated bolded/large print directions (in Spanish, Chinese, Arabic, and Korean) on how to obtain interpretive services for assistance in understanding discrimination laws and filing complaints on all AHRC Documents. • AHRC will provide a link to Iowa Civil Rights Commission Complaint Form directions in Spanish and Chinese. AHRC will also provide information on how to obtain it in other languages and formats. • AHRC will improve communication with transgender, gender-nonconforming, and gender questioning persons within the Ames community and will assist in the revision of all City website and brochures to include gender neutral language by removing his/her language from AHRC-specific literature. Strategic Goal D – Management Excellence The Ames Human Relations Commission will ethically work towards this strategic plan for the betterment of our community in an ethical and fiscally responsible way. Objective 1: AHRC will strive to keep this strategic plan at the forefront of all its decisions and activities and within our areas of focus and expertise. • AHRC’s monthly meeting agenda will reflect the strategic plan by indicating a section for each strategic goal and all the council’s priorities will feed each section. • AHRC Commission Members will work with community partners who specialize in areas of expertise. • AHRC Commission members will represent the AHRC with respect, recognize and celebrate the strength of the City of Ames’ greatest asset, the value of all people, via diversity and inclusion. They will be respectful of opinions, customs, and individual preferences to help build strong relationships. Objective 2: AHRC will manage the annual budget in a fiscally responsible manner. • AHRC will strive to effectively spend the budgeted monies from the Ames City Council responsibly. Monies allocated for the Commission should only be used in ways what advance these strategic goals. • AHRC will describe the ways in which its monies were used and in what ways its use advanced the goals described in the above report. SUMMARY OF MINUTES OF THE MEETING OF THE AMES AREA METROPOLITAN PLANNING ORGANIZATION (AAMPO) TRANSPORTATION POLICY COMMITTEE AND REGULAR MEETING OF THE AMES CITY COUNCIL AMES, IOWA MAY 23, 2023 The Ames Area Metropolitan Planning Organization (AAMPO) Transportation Policy Committee meeting was called to order by Ames Mayor and voting member John Haila at 6:0 1 p.m. on the 23rd day of May, 2023. Other voting members present were: Bronwyn Beatty-Hansen, City of Ames; Gloria Betcher, City of Ames; Amber Corrieri, City of Ames; Tim Gartin, City of Ames; Rachel Junck, City of Ames; Anita Rollins, City of Ames; Bill Zinnel, Boone County Supervisors; Jonathan Popp, Mayor of Gilbert; and Linda Murken, Story County Board of Supervisors. Jian Janes, Transit Board, joined the meeting electronically. DRAFT FFY 2024-2027 TRANSPORTATION IMPROVEMENT PROGRAM: Moved by Betcher, seconded by Murken, to approve the Draft FFY 2024-2027 Transportation Improvement Program and set July 11, 2023, as date of public hearing. Vote on Motion: 11-0. Motion declared carried unanimously. HEARING ON THE FY 2024 TRANSPORTATION PLANNING WORK PROGRAM: Moved by Rollins, seconded by Zinnel, to adopt RESOLUTION NO. 23-288 approving the Final FY 2024 Transportation Planning Work Program. Vote on Motion: 11-0. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these Minutes. POLICY COMMITTEE COMMENTS: No comments. ADJOURNMENT: Moved by Popp, seconded by Murken, to adjourn the meeting at 6:05 p.m. Vote on Motion: 11-0. Motion declared carried unanimously. REGULAR MEETING OF THE AMES CITY COUNCIL AMES, IOWA MAY 23, 2023 The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 6:0 6 p.m. on the 23rd day of May, 2023, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law. Present were Council Members Gloria Betcher, Bronwyn Beatty-Hansen, Amber Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins. Ex officio Tabitha Etten was also present. PROCLAMATION FOR “NATIONAL PUBLIC WORKS WEEK” MAY 21–27, 2023: Municipal Engineer Tracy Peterson accepted the proclamation with Stormwater Resource Analyst Liz Calhoun and Civil Engineer Cesar Cintron. PROCLAMATION FOR “AMES POLLINATOR WEEK” JUNE 19-25, 2023: Municipal Engineer Tracy Peterson accepted the proclamation with Stormwater Resource Analyst Liz Calhoun and members of the Pollinator Task Force. 2 CONSENT AGENDA: Council Member Beatty-Hansen requested to pull Item No. 6h and Council Member Gartin requested to pull Item No. 9. Moved by Gartin, seconded by Betcher, to approve the consent agenda less Item No. 6h and Item No. 9. 3. Motion approving payment of claims 4. Motion approving Minutes of Regular Meeting on May 9, 2023 5. Motion approving Report of Change Orders for period May 1 – 15, 2023 6. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor Licenses: a. Class C Liquor License with Catering Privilege and Outdoor Service– Della Viti, 323 Main Street Suite #102, Pending Dramshop Status b. Class C Liquor License with Outdoor Service - Old Chicago Pizza and Taproom, 1610 S. Kellogg Ave, Pending Dramshop Status c. Class E Liquor License - Casey's General Store #2560, 3020 S Duff Ave d. Class A Liquor License with Outdoor Service - Green Hills Residents' Association, 2200 Hamilton Drive, Suite 100 e. Class E Liquor License - MMDG Spirits, 126A Welch Avenue f. Class E Liquor License - Kum & Go #200, 4510 Mortensen Road g. Class E Liquor License - Kum & Go #216, 203 Welch Ave h. Special Class C Liquor License with Outdoor Service - Wheatsfield Cooperative, 413 Northwestern i. Special Class C Retail Alcohol License – Ichiban Japanese Restaurant, 117 Welch Ave 7. Motion approving five-day license for Special Class C Retail Alcohol License with Outdoor Service – Ames on the Half Shell, 125 East 5th Street dates in 2023, Pending Dramshop Review 8. Motion approving five-day license (June 19 – June 23, 2023) for Special Class C Retail Alcohol License with Outdoor Service – Apres Bar Co, 1930 East 13th Street 9. Requests from Ames Patriotic Council for Memorial Day Parade on Monday, May 29, 2023: a. Motion approving blanket Temporary Obstruction Permit for closed area b. RESOLUTION NO. 23-289 approving closure of Pearle Avenue and 5th Street c. RESOLUTION NO. 23-290 approving temporary closure of Clark Avenue from 5th Street to 9th Street d. RESOLUTION NO. 23-291 approving temporary closure of 9th Street between Clark Avenue and Maxwell Avenue e. RESOLUTION NO. 23-319 approving temporary closure of 6th Street at Clark Avenue and Duff Avenue at 9th Street, as parade moves through those intersections 10. RESOLUTION NO. 23-292 approving appointment of ex officio student liaison to City Council 11. RESOLUTION NO. 23-293 approving request from The Bridge Home to modify its FY 2022/23 ASSET Contract 12. RESOLUTION NO. 23-294 approving FY 2023/24 contracts with Human Services Agencies (ASSET) 3 13. RESOLUTION NO. 23-295 approving FY 2023/24 Commission On The Arts (COTA) Annual Grants 14. RESOLUTION NO. 23-296 approving Police’s Department’s application and participation in the Department of Justice Office of Justice Programs Bulletproof Vest Partnership Program 15. RESOLUTION NO. 23-297 approving Iowa DOT Grant Application for the 2022/23 Airport Improvements Program (South Apron Rehab) 16. RESOLUTION NO. 23-298 approving Electric Utility Easement at 126 S. Kellogg Avenue – Story County Human Services building (south side) 17. RESOLUTION NO. 23-299 approving contract renewal with Wulfekuhle Injection & Pumping, of Peosta, Iowa, for Cell Maintenance Services in the amount not-to-exceed $170,000 18. RESOLUTION NO. 23-300 approving contract renewal and bond with hth companies, inc, Union, Missouri, for the Scaffolding and Related Services and Supply Contract at the Power Plant, in the amount not-to-exceed $85,000 19. RESOLUTION NO. 23-301 approving contract renewal and bond with hth companies, inc., Union, Missouri, for the Non-Asbestos Insulation and Related Services and Supply Contract at the Power Plant, in an amount not-to-exceed $120,000 20. RESOLUTION NO. 23-302 award a three-year contact with Enverus, of Dallas, Texas, for Electric Load Forecasting Services in the amount of $80,695 21. RESOLUTION NO. 23-303 approving contract renewal to Wright Tree Services of West Des Moines, Iowa, for Electric Distribution Line Clearance Program in an amount not-to-exceed $366,583 22. RESOLUTION NO. 23-304 awarding year two of a five-year contract with Pitts Lawn and Tree Services of Huxley, Iowa, for cemetery mowing and trimming services in an amount not- to-exceed $53,302.50 23. RESOLUTION NO. 23-305 approving contract renewal to Pitts Lawn & Tree Services of Huxley, Iowa, for Tree Trimming & Removal Program in an amount not-to-exceed $85,000 24. RESOLUTION NO. 23-306 awarding contract to hth companies, inc., Union, Missouri, for the Specialized Wet Dry Vacuum, Hydro Blast, and other Related Cleaning Services contract in an amount not-to-exceed $200,000 25. RESOLUTION NO. 23-307 awarding contract for purchase of FY 2023/24 brass products for the Water Meter Division to Core and Main, of Grimes, Iowa in accordance with the unit prices bid 26. Mobile Vehicle Lifts and Attachment a. RESOLUTION NO. 23-308 approving sole-source purchase of Stertil-Koni lifts from Midwest Lift Works b. RESOLUTION NO. 23-309 approving the purchase of four mobile vehicle lifts and attachment to Midwest Lift Works of Jordan, Minnesota, in the amount of $67,609.80 27. RESOLUTION NO. 23-310 awarding contract for purchase of pebble lime for FY 2023/24 for the Water Plant to Graymont Western Lime, Inc. of West Bend, Wisconsin, in the unit price of $232/ton 28. RESOLUTION NO. 23-311 accepting the Unit 8 Boiler Repair Project as completed by TEiC Construction Services, Inc. of Duncan, South Carolina 4 29. RESOLUTION NO. 23-312 approving partial completion of public improvements and reducing security for Sunset Ridge Subdivision, 11th Addition 30. RESOLUTION NO. 23-313 approving completion of public improvements and releasing security for Scenic Valley 4th Addition Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted, signed by the Mayor, and hereby made a portion of these Minutes. RENEWAL OF THE SPECIAL CLASS C LIQUOR LICENSE WITH OUTDOOR SERVICE - WHEATSFIELD COOPERATIVE, 413 NORTHWESTERN: Moved by Gartin, seconded by Betcher, to approve the renewal of the Special Class C Liquor License with Outdoor Service - Wheatsfield Cooperative, 413 Northwestern. Roll Call Vote: 5-0-1, Beatty-Hansen abstaining due to conflict of interest. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these Minutes. REQUESTS FROM AMES PATRIOTIC COUNCIL FOR MEMORIAL DAY PARADE ON MONDAY, MAY 29, 2023: Moved by Beatty-Hansen, seconded by Betcher, to approve requests from Ames Patriotic Council for Memorial Day Parade on Monday, May 29, 2023. Roll Call Vote: 5-0-1, Gartin abstaining due to conflict of interest. Motions/Resolutions declared carried/adopted, signed by the Mayor, and hereby made a portion of these Minutes. PUBLIC FORUM: The Public Forum was opened and closed by Mayor Haila when no one came forward to speak. AMES ECONOMIC DEVELOPMENT COMMISSION PRESENTATION OF ANNUAL REPORT: Dan Culhane, President and CEO of the Ames Chamber of Commerce, presented the Year in Review 2022, highlighting the noteworthy economic development in the Ames community. STAFF REPORT ON SELLING ALCOHOLIC BEVERAGES DURING EVENTS AT THE AMES CITY AUDITORIUM: Parks and Recreation Director Keith Abraham presented the staff report. The Public Input was opened and closed by Mayor Haila when no came forward to speak. Moved by Beatty-Hansen, seconded by Corrieri, to direct staff to proceed with the concept of selling alcohol (beer and wine) at the Ames City Auditorium. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Beatty-Hansen, seconded by Corrieri, to direct staff to contract alcohol (beer and wine) sales with a vendor. Vote on Motion: 6-0. Motion declared carried unanimously. 5 Moved by Beatty-Hansen, seconded by Corrieri, to empower staff to make the decision regarding types of events that should include alcohol (beer and wine) service. Vote on Motion: 6-0. Motion declared carried unanimously. SANDS-MCDORMAN PROPERTY: Director Abraham presented the staff report. Moved by Betcher, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 23-314 approving the demolition of the barn, corn crib, and residence on the Sands-McDorman property once the property is owned by the City of Ames with conditions as follows: 1) Solicitation of buyers for the wood from the barn and corn crib; 2) Solicitation of buyers for the residence with the understanding that the unsold building will be demolished; 3) Direction to staff to explore the potential to use the garage and milk house for storage or other functions. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. AMENDED MASTER PLAN FOR 798 N 500TH AVENUE (NORTH SUNSET RIDGE): Planner Eloise Sahlstrom provided an overview of the amendment, highlighting that the changes allow for expanded unit count and increased flexibility. Mayor Haila opened and closed the Public Input when no one came forward to speak. Moved by Gartin, seconded by Rollins, to adopt RESOLUTION NO. 23-315 approving Third Amendment to Contract Rezoning Agreement. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. STAFF REPORT ON PARKING STANDARDS FOR RETAIL: Planning and Housing Director Diekmann presented the staff report. Moved by Gartin, seconded by Beatty-Hansen, to approve the Option 2: Modify the Standards for Minimum Off-Street Parking Requirements for All Retail Sales and Services-General to a reduction of parking to 1 space per 500 square feet. Vote on Motion: 6-0. Motion declared carried unanimously. STAFF REPORT ON PAVING STANDARDS OF UNPAVED PARKING LOTS: Director Diekmann presented the staff report. Mayor Haila opened and closed the Public Input when no one came forward to speak. Moved by Betcher, seconded by Gartin, to approve Option 3: Take No Further Action. Vote on Motion: 5-1, Junck dissenting. 6 HEARING ON THE FINAL AMENDMENTS TO FISCAL YEAR 2022/23: Budget Manager Nancy Masteller provided an overview of the amendments. The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak. Moved by Gartin, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 23-316 amending current budget for Fiscal Year ending June 30, 2023. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. HEARING ON ZONING TEXT AMENDMENT ON SETBACK ENCROACHMENTS FOR ACCESSORY STRUCTURES: Mayor Haila opened the Public Hearing. Grant Thompson, 3202 Oakland Street, Ames, spoke in support of the Text Amendment, highlighting concerns regarding significant deer pressure in the community that makes growing a vegetable garden or pollinator plants difficult. Mayor Haila closed the Public Input when no one else came forward to speak. Moved by Gartin, seconded by Corrieri, to pass on first reading an ordinance regarding Zoning Text Amendment on Setback Encroachments for Accessory Structures. Roll Call Vote: 6-0. Motion declared carried unanimously. HEARING ON 2023/24 TRAFFIC SIGNAL PROGRAM: Moved by Gartin, seconded by Beatty-Hansen, to accept the Report of Bids. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Beatty-Hansen, seconded by Corrieri, to adopt RESOLUTION NO. 23-317 approving final plans and specifications and awarding contract to Van Maanen Electric Inc., of Newton Iowa, in the amount of $256,658.30. Roll Call Vote: 6-0. Resolution declared adopted unanimously. HEARING ON 2025/26 TRAFFIC SIGNAL PROGRAM: Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Rollins, seconded by Betcher, to accept the Report of Bids. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Rollins, seconded by Betcher, to adopt RESOLUTION NO. 23-318 approving final plans and specifications and awarding contract to Van Maanen Electric Inc., of Newton Iowa, in the amount of $108,692.00. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. 7 HEARING ON ORDINANCE REVISING CHAPTER 28 OF THE MUNICIPAL CODE TO AMEND THE INDUSTRIAL PRETREATMENT LOCAL LIMITS: The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak. Moved by Gartin, seconded by Corrieri, to pass on first reading an ordinance revising Chapter 28 of the Municipal Code to amend the Industrial Pretreatment Local Limit. Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Beatty-Hansen, seconded by Corrieri, to reconsider Item No. 40: Hearing on 2023/24 Traffic Signal Program. Roll Call Vote: 6-0. Motion declared carried unanimously. HEARING ON 2023/24 TRAFFIC SIGNAL PROGRAM: Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Gartin, seconded by Betcher, to accept the Report of Bids. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Betcher, seconded by Gartin, to adopt RESOLUTION NO. 23-317 approving final plans and specifications and awarding contract to Van Maanen Electric Inc., of Newton Iowa, in the amount of $256,658.30. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. HEARING ON NUISANCE ASSESSMENT: City Attorney Mark Lambert highlighted that staff is recommending the associated nuisance fee be assessed over the course of 10 years at a 3.7% interest rate. The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak. Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 23-319 assessing cost of garage demolition and certifying assessments to Story County Treasurer. Moved by Betcher, seconded by Rollins, to amend the motion to adopt RESOLUTION NO. 23- 319 to include the assessment of fees over a 10-year period at 3.7% interest. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. THIRD READING AND ADOPTION OF ORDINANCE NO. 4500 TO INCREASE WATER RATES BY 8% EFFECTIVE JULY 1, 2023: Moved by Gartin, seconded by Betcher, to pass on third reading and adopt ORDINANCE NO. 4500. Roll Call Vote: 6-0. Motion declared carried unanimously. 8 THIRD READING AND ADOPTION OF ORDINANCE NO. 4501 ON ZONING TEXT AMENDMENT ON ELECTRIC VEHICLE CHARGING STATIONS SETBACKS: Moved by Betcher, seconded by Rollins, to pass on third reading and adopt ORDINANCE NO. 4501. Roll Call Vote: 6-0. Motion declared carried unanimously. THIRD READING AND ADOPTION OF ORDINANCE NO. 4502 ON AFFORDABLE HOUSING PARKING REQUIREMENTS: Moved by Betcher, seconded by Beatty-Hansen, to pass on third reading and adopt ORDINANCE NO. 4502. Roll Call Vote: 6-0. Motion declared carried unanimously. DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there were four items to consider. City Manager Steve Schainker noted the first two items were for information only. Moved by Rollins, seconded by Gartin, to place the memo from Planning and Housing Director Kelly Diekmann regarding a Request for Waiver to Subdivide Land in Boone County within the Ames Urban Fringe on a future agenda. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Betcher, seconded by Corrieri, to place the memo from Planning and Housing Director Kelly Diekmann regarding a Request for PRD and PUD Front Yard Parking Zoning Text Amendment related to Apartments on a future agenda. Vote on Motion: 6-0. Motion declared carried unanimously. COUNCIL COMMENTS: The Mayor and Council Members reported on various meetings attended, upcoming meetings, community events, and items of interest. CLOSED SESSION: Mayor Haila asked City Attorney Mark Lambert if there was a legal reason to go into Closed Session. Mr. Lambert replied in the affirmative, citing Section 21.5(1)(c), Code of Iowa, to discuss items presently in or threatened to be in litigation. Moved by Gartin, seconded by Betcher, to go into closed session. Roll Call Vote: 6-0. Motion declared carried unanimously. The City Council entered into a Closed Session at 8:13 p.m. and reconvened in Regular Session at 8:39 p.m. Moved by Betcher, seconded by Corrieri, to pursue the course of action as determined in the Closed Session. Roll Call Vote: 6-0. Motion declared carried unanimously. ADJOURNMENT: Moved by Rollins, seconded by Betcher, to adjourn the meeting at 8:40 p.m. 9 Vote on Motion: 6-0. Motion declared carried unanimously. __________________________________ ____________________________________ Carly M. Watson, Deputy City Clerk John A. Haila, Mayor __________________________________ Renee Hall, City Clerk Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk’s Office at 515-239-5105. 1 MINUTES OF THE SPECIAL MEETING OF THE AMES CITY COUNCIL AMES, IOWA MAY 16, 2023 The Special Meeting of the Ames City Council was called to order by Mayor John Haila at 5:59 p.m. on the 16th day of May, 2023, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law. Present were Council Members Bronwyn Beatty-Hansen, Gloria Betcher, Tim Gartin, Rachel Junck, and Anita Rollins. Council Member Amber Corrieri and ex officio Tabitha Etten were absent. CONSENT AGENDA: Moved by Betcher, seconded by Gartin, to approve the consent agenda. 1. RESOLUTION NO. 23-287 confirming appointment of Emily Roberts and Jian Janes to serve as Iowa State University Student Government representatives of Ames Transit Agency Board of Trustees. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. WORKSHOP ON SOLID WASTE MANAGEMENT: Assistant City Manager Brian Phillips explained that this workshop built on the Organized Collection Report from September 27, 2022, and the Waste-to-Energy (WTE) Options study from December 20, 2022. Following up on the Organized Collection Report, Public Works Director John Joiner explained that staff met with each of the seven licensed haulers in Ames. He presented their feedback and suggestions from the Staff Report, fielding questions from the City Council along with Resource Recovery Superintendent Bill Schmitt. Council Member Betcher noted that changes to waste collection in Ames would have ripple effects on surrounding communities. Council Member Gartin encouraged mindfulness of the business investments existing haulers have made based on the current system, and Mayor Haila noted the complexity of the topic. Recalling the origin of City Council consideration of this topic, Council Member Beatty-Hansen emphasized the importance of sustainability as a driving force behind consideration of organized collection. Director of Electric Services Donald Kom discussed results of staff research following the Waste- to-Energy (WTE) Options study from the Staff Report along with Assistant Director of Electric Services Curtis Spence, answering questions from the City Council. Superintendent Schmitt clarified that the amount of waste diverted to the Boone County Landfill (BCL) from the Resource Recovery Plant (RRP) increased when the Power Plant had to use Unit 7 rather than Unit 8 due to the lower refuse-derived fuel (RDF) capacity of Unit 7. Council Member Beatty-Hansen suggested introducing a RDF capacity indicator so the public could make informed decisions about waste disposal. Council Member Gartin noted the importance of conversations with BCL, as the agreement to take RRP rejects and construction and demolition (C&D) waste only extends through 2025. In response to a question from Mayor Haila regarding third-party processing of RDF, Director Kom clarified that discussions with Lincolnway Energy were preliminary, but the third- party WTE plant would generate more electricity than a City-owned WTE facility. Assistant City Manager Phillips presented a hierarchy of goals. The starting point was to landfill as little as possible, followed by combusting as little natural gas as possible at the most economical 2 times. The last point in the hierarchy was diverting as much Municipal Solid Waste (MSW) from the RRP as possible. Next, he presented strategies for achieving the goals in the hierarchy, including alternative disposal for recycling and organic debris; expanding existing pilot programs; outside partnerships for waste disposal; economic incentives/disincentives for greater separation of recyclable/organic material from trash; pay-as-you-throw; expanding the Water and Pollution Control organic disposal facility; reducing/storing RDF to allow for combustion in smaller Unit 7 with less natural gas timed to high market energy prices; and adjustments to RRP equipment to improve materials separation. Council Member Gartin inquired about options for reusing or recycling C&D waste. Assistant City Manager Phillips noted that no C&D recycling facilities were located nearby, but the City could set up a transfer station to send C&D waste to landfills farther away. Director Joiner highlighted the possibility of partnering with Metro Waste Authority to explore C&D recycling options. Assistant Director Spence and Superintendent Schmitt described separating and sorting construction materials on site as a strategy for diverting C&D waste, a practice Iowa State University writes into their construction contracts. Assistant City Manager Phillips identified four potential Next Steps to move forward: 1) Alternative Disposal of C&D Debris; 2) Develop Closer Partnership with Metro Waste Authority; 3) Pilot Drop-off Recycling Program; and 4) Plan Next Steps Regarding Organized Collection. Regarding Next Step 4, Assistant City Manager Phillips noted that there was no consensus among the haulers. He stated that staff concerns about zone bidding could be resolved by a system in which the City bids zones to haulers and handles the billing itself to offer uniform pricing and services while keeping several haulers in the community. Assistant City Manager Phillips explained that mechanisms could be built into contracts for addressing hauler underperformance at the request of Council Member Beatty-Hansen. Council Member Rollins asked about how the organized collection model would impact City billing and contract fulfillment. Assistant City Manager Phillips shared that the City already employed a smaller-scale version of this model for billing involving Xenia Rural Water, so there would not be significant disruption to the overall billing system. City Manager Steve Schainker identified a significant philosophical shift in staff’s approach to solid waste management policy. As further research uncovered a high cost for constructing a new WTE facility, the focus shifted to reducing the amount of waste coming into the RRP. Recycling initiatives have costs, but the cost would be far less than constructing a new WTE facility. City Manager Schainker also emphasized that organized collection would be an important aspect of reducing waste as well. Still, increasing the level of service to the customer by adding curbside recycling and other similar options would result in higher prices for the customer. Moved by Beatty-Hansen, seconded by Betcher, to direct staff to proceed with Next Steps 1-3. Vote on Motion: 5-0. Motion declared carried unanimously. Moved by Betcher, seconded by Beatty-Hansen, to amend the Municipal Code to remove the requirement for haulers to offer two collection days per week. Motion withdrawn. 3 Moved by Betcher, seconded by Beatty-Hansen, to place discussion of reducing the requirement for two collection days per week on a future Agenda. Vote on Motion: 5-0. Motion declared carried unanimously. Moved by Gartin, seconded by Beatty-Hansen, to direct staff to continue exploring models for organized collection and return with feedback from haulers and the community. Vote on Motion: 5-0. Motion declared carried unanimously. At Council Member Gartin’s request, Mayor Haila opened the Public Input. Taylor Eichinger, co-owner of Garbage Guys, expressed concern about the direction the City Council was considering, noting that his company had invested a lot in serving the Ames area. While he strongly opposed organized collection, he supported ideas like one pickup day a week and C&D recycling, offering to meet with staff to share his ideas. Jason Engnell of Walters Sanitary Service opposed organized collection, pointing out that move- in/move-out produces a high volume of waste which may overwhelm a smaller number of haulers. He also noted that a zone system would push haulers to use fewer but bigger trucks, which would put more wear and tear on the roads. Carl Arends of Arends Sanitation spoke against organized collection, asking the City Council to consider all of the extra costs that would be involved in moving to a zone system, such as the need to wash and redistribute thousands of carts. Mayor Haila closed the Public Input. Mayor Haila recessed the meeting at 8:29 p.m. and the meeting reconvened at 8:39. BILLING ERROR RELATED TO MINIMUM CHARGES FOR 1 ½ INCH WATER METER: Finance Director Corey Goodenow and Utility Accounts Supervisor John Odenweller presented the Council Action Form, explaining that staff discovered a transposition error which resulted in 278 commercial customers being underbilled since June 2021. Director Goodenow recommended allocating the underbilled amounts across monthly payments on a five-year schedule. Since water rates increase every other year, Council Member Betcher suggested a three- year payment schedule to conclude before another rate increase. Council Member Gartin expressed skepticism that a shorter payment schedule would benefit customers. Moved by Betcher, seconded by Beatty-Hansen, to direct staff to collect the underbilled amounts over three years and waive any underbilled charges associated with former customers no longer being served by the utility. Vote on Motion: 3-2. Voting Aye: Betcher, Beatty-Hansen, Junck. Voting Nay: Gartin, Rollins. Motion declared carried. CLOSED SESSION: City Attorney Mark Lambert stated that there was legal reason to go into Closed Session, referencing Section 21.5(1)(c) of the Code of Iowa, which provided for discussion of matters presently in or threatened to be in litigation in Closed Session. 4 Moved by Gartin, seconded by Betcher, to go into Closed Session. Roll Call Vote: 5-0. Motion declared carried unanimously. The City Council entered into a Closed Session at 8:59 p.m. and reconvened in Regular Session at 9:38 p.m. DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted one disposition to the City Council, an email from Shawn Kenny on the Sidewalk Safety Program. Moved by Beatty-Hansen to get a memo regarding potential connections to the Bike/Pedestrian Master Plan. Motion withdrawn. Moved by Beatty-Hansen, seconded by Junck, to request a memo from staff on the Sidewalk Safety Program. Vote on Motion: 5-0. Motion declared carried unanimously. COUNCIL COMMENTS: Council Member Beatty-Hansen invited residents to participate in the Mayor and City Council’s Bike Ride on Saturday, May 20, 2023, at 9:00 a.m. Council Member Betcher congratulated Council Member Junck on graduating from Iowa State University with a Bachelor of Chemical Engineering and a Master of Business Administration. ADJOURNMENT: Moved by Junck, seconded by Beatty-Hansen, to adjourn the meeting at 9:40 p.m. Vote on Motion: 5-0. Motion declared carried unanimously. __________________________________ ____________________________________ Jeramy Neefus, Principal Clerk John A. Haila, Mayor __________________________________ Renee Hall, City Clerk MINUTES OF THE REGULAR MEETING OF THE AMES CIVIL SERVICE COMMISSION AMES, IOWA MAY 25, 2023 The Regular Meeting of the Ames Civil Service Commission met in regular session in the Council Chambers of City Hall, 515 Clark Avenue, with Commission Members Mike Crum and Kim Linduska present. Harold Pike was brought in telephonically. Chairperson Mike Crum called the meeting to order at 8:15 AM on MAY 25, 2023. Also in attendance was Director of Human Resources, Bethany Ballou. ELECTION OF OFFICERS: Moved by Pike, seconded by Crum, to elect Kim Linduska as chair of the Civil Service Commission. Vote on Motion: 3-0. Motion declared carried unanimously. Moved by Crum, seconded by Linduska, to elect Harold Pike as vice chair of the Civil Service Commission. Vote on motion: 3-0. Motion declared carried unanimously. APPROVAL OF MINUTES OF April 27, 2023: Moved by Linduska, seconded by Crum, to approve the Minutes of the April 27, 2023, Regular Service Commission meeting. Vote on Motion: 3-0. Motion declared carried unanimously. CERTIFICATION OF ENTRY-LEVEL APPLICANTS: Moved by Crum, seconded by Pike, to certify the following individuals to the Ames City Council as Entry-Level Applicants: Maintenance Worker – Parks & Rec Sub-list Jacob Haddican 78 Brett Sampson 76 Vote on Motion: 3-0. Motion declared carried unanimously. REQUEST TO REMOVE NAME FROM MAINTENANCE WORKER - UTILITY LIST: Moved by Linduska, seconded by Pike to remove name from Maintenance Worker – Utility sub-list entry-level certified list. Vote on Motion: 3-0. Motion declared carried unanimously. REQUEST TO REMOVE NAME AND EXHAUST MAINTENANCE WORKER – PARKS & RECREATION LIST: Moved by Crum, seconded by Linduska to remove name from Maintenance Worker – Parks & Recreation sub-list entry-level certified list. Vote on Motion: 3-0. Motion declared carried unanimously. REQUEST TO REMOVE NAMES AND EXHAUST POLICE OFFICER LIST: Moved by Pike, seconded by Crum to remove name from Police Officer entry-level certified list. Vote on Motion: 3-0. Motion declared carried unanimously. COMMENTS: Discussion of possibly holding a Civil Service training session at the next Regular Meeting of the Ames Civil Service Commission that is scheduled for June 22, 2023, at 8:15 AM. ADJOURNMENT: The meeting adjourned at 8:23 AM. __________________________________ _______________________________________ Kim Linduska, Chairperson Vicki Hillock, Commission Clerk REPORT OF CONTRACT CHANGE ORDERS Department General Description of Contract Contract Change No. Original Contract Amount Contractor/ Vendor Total of Prior Change Orders Amount this Change Order Change Approved By Purchasing Contact (Buyer) Electric Services Cable, Alum 4/0 Triplex, 200 Mil, 15 kV URD Cable 4 $210,243.23 WESCO Distribution Inc. $3,386.45 $-(380.33) D. Kom JB Public Works 2020/21 & 2022/23 Clear Water Diversion Program 1 $94,500.00 Ames Trenching & Excavating, Inc. $0.00 $-(3,000.00) J. Joiner KS Public Works 2022/23 Downtown Street Pavement Improvement Program Project 1 $103,062.30 Brothers Concrete $0.00 $4,200.00 T. Peterson KS Planning & Housing ACPC Infant Room Remodel 2 $94,600.00 GTG Construction, LLC $471.00 $999.08 V. Baker-Latimer JB Planning & Housing ACPC Infant Room Remodel 3 $94,600.00 GTG Construction, LLC $1,470.08 $375.38 V. Baker-Latimer JB $ $ $ Period: 1st – 15th 16th – End of Month Month & Year: May 2023 For City Council Date: June 13, 2023 Item No. 5 Page 1 of 3 Applicant NAME OF LEGAL ENTITY KINSETH HOSPITALITY COMPANY, INC. NAME OF BUSINESS(DBA) Hilton Garden Inn Ames BUSINESS (319) 499-5128 ADDRESS OF PREMISES 1325 Dickinson Avenue PREMISES SUITE/APT NUMBER CITY Ames COUNTY Story ZIP 50014 MAILING ADDRESS 801 East 2nd AvenueIowa River Landing CITY Coralville STATE Iowa ZIP 52241 Contact Person NAME Michelle Schultz PHONE (319) 499-5128 EMAIL mschultz@kinseth.com License Information LICENSE NUMBER LICENSE/PERMIT TYPE Class C Retail Alcohol License TERM 12 Month STATUS Submitted to Local Authority EFFECTIVE DATE EXPIRATION DATE LAST DAY OF BUSINESS SUB-PERMITS Class C Retail Alcohol License Item No. 6 Page 2 of 3 PRIVILEGES Outdoor Service Status of Business BUSINESS TYPE Corporation Ownership Individual Owners NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN Bruce Kinseth Coralville Iowa 52241 Vice President 25.00 Yes Les Kinseth Clear Lake Iowa 50428 President 25.00 Yes Gary Kinseth Mason City Iowa 50401 treasurer 25.00 Yes Linda Skinner Council Bluffs Iowa 51503 Secretary 25.00 Yes Insurance Company Information INSURANCE COMPANY North Pointe Insurance Company POLICY EFFECTIVE DATE May 17, 2023 POLICY EXPIRATION DATE May 17, 2024 DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE DATE OUTDOOR SERVICE EXPIRATION DATE Page 3 of 3 BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE DATE TEMP TRANSFER EXPIRATION DATE Page 1 of 2 Applicant NAME OF LEGAL ENTITY AW GROUP LLC NAME OF BUSINESS(DBA) MAIN 3326 LW BUSINESS ADDRESS OF PREMISES 3326 LINCOLN WAY PREMISES SUITE/APT NUMBER STE 102 CITY AMES COUNTY STORY ZIP 50014 MAILING ADDRESS 124 S 11TH ST CITY NEVADA STATE Iowa ZIP 502012744 Contact Person NAME AMY WEBER PHONE 5152314025 EMAIL bbdream2023@gmail.com License Information LICENSE NUMBER LICENSE/PERMIT TYPE Special Class C Retail Alcohol License TERM 12 Month STATUS Submitted to Local Authority EFFECTIVE DATE EXPIRATION DATE LAST DAY OF BUSINESS SUB-PERMITS Special Class C Retail Alcohol License PRIVILEGES Status of Business Item No. 7 Page 2 of 2 BUSINESS TYPE Limited Liability Company Ownership Individual Owners NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN AMY WEBER NEVADA Iowa 502012744 member 70.00 Yes MARGARET LISTON OGDEN Iowa 502123004 member 30.00 Yes Insurance Company Information INSURANCE COMPANY Founders Insurance Company POLICY EFFECTIVE DATE June 1, 2023 POLICY EXPIRATION DATE June 1, 2024 DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE DATE OUTDOOR SERVICE EXPIRATION DATE BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE DATE TEMP TRANSFER EXPIRATION DATE Page 1 of 2 Applicant NAME OF LEGAL ENTITY Macubana LLC NAME OF BUSINESS(DBA) Macubana BUSINESS (515) 520-1483 ADDRESS OF PREMISES 116 Welch Ave PREMISES SUITE/APT NUMBER CITY Ames COUNTY Story ZIP 50014 MAILING ADDRESS 4414 Timber Ridge Drive CITY Ames STATE Iowa ZIP 50014 Contact Person NAME claudio gianello PHONE (515) 520-1483 EMAIL claudio@cafebeaudelaire.com License Information LICENSE NUMBER BW0096448 LICENSE/PERMIT TYPE Special Class C Retail Alcohol License TERM 12 Month STATUS Submitted to Local Authority EFFECTIVE DATE July 15, 2023 EXPIRATION DATE Oct 31, 2023 LAST DAY OF BUSINESS SUB-PERMITS Special Class C Retail Alcohol License PRIVILEGES Item No. 8 Page 2 of 2 Status of Business BUSINESS TYPE Limited Liability Company Ownership No Ownership information found Insurance Company Information INSURANCE COMPANY Illinois Casualty Co POLICY EFFECTIVE DATE POLICY EXPIRATION DATE DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE DATE OUTDOOR SERVICE EXPIRATION DATE BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE DATE TEMP TRANSFER EXPIRATION DATE 515.239.5133 non-emergency 515.239.5130 Administration 515.239.5429 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org Police Department MEMO Smart Choice To: Mayor John Haila and Ames City Council Members From: Lieutenant Mike Arkovich, Ames Police Department Date: June 3, 2023 Subject: Beer Permits & Liquor License Renewal Reference City Council Agenda The Council agenda for June 13th, 2023, includes beer permits and liquor license renewals for:  Iowa State @ Fisher Theater, (1805 Center Drive Fisher Theater) Class C Liquor License with Catering Privilege  Iowa State @ Scheman Building, (1805 Center Street, Scheman Building) Class C Liquor License with Catering Privilege  Texas Roadhouse, (519 South Duff Avenue,) Class C Liquor License with Catering Privilege  Courtyard by Marriott Ames, Class B Liquor License, (311 S. 17th Street) Class B Wine Permit, Outdoor Service, Catering  Celaya (217 South Duff), Class C Liquor License  Jethro's BBQ, (1301 Buckeye Avenue,) Class C Liquor License with Catering Privilege  Burgies North Ames, (3701 Stange Road) Special Class C Liquor License with Outdoor Service  Northcrest Inc, (1801 20th Street), Special Class C Liquor License with Outdoor Service A review of police records for the past 12 months found no liquor law violations for the above locations. Iowa State University Police were also consulted on the Scheman Building and Fischer Theater. ISU PD did not have any concerns related to their liquor license. The Ames Police Department recommends the license renewal for the listed businesses. Item No. 9 ITEM#: 10 DATE: 06-13-23 DEPT: Admin. COUNCIL ACTION FORM SUBJECT: FIREWORKS PERMIT FOR INDEPENDENCE DAY FIREWORKS BACKGROUND: Discover Ames is organizing the annual Independence Day Fireworks Display, which will take place on July 3, 2023. The fireworks will be launched from ISU Parking Lot G10, east of Jack Trice Stadium. The display is anticipated to begin at 10:00 p.m. and will be between 15 and 20 minutes in length. A rain date has been requested for July 5. The display operator is J&M Displays, which has substantial experience launching the Ames Independence Day fireworks display. The display operator and Discover Ames have filed a Fireworks Permit application (attached), which has received approval signature from representatives of ISU Environmental Health and Safety, ISU Police, ISU Risk Management, and the Ames Fire Inspector. A certificate of liability insurance is on file with the City Clerk’s Office. Community members can view the display from adjacent stadium parking lots. It should be noted that construction in the lots between Jack Trice Stadium and Hilton Coliseum will limit the available parking for the display. To address this, Discover Ames has arranged with ISU to make available several grass parking lots adjacent to the stadium. ALTERNATIVES: 1. Approve a Fireworks Permit for the Independence Day Fireworks Display on July 3, with a rain date of July 5. 2. Do not approve a Fireworks Permit. CITY MANAGER’S RECOMMENDED ACTION: The Independence Day Fireworks Display is a popular community event. City staff has consulted with Discover Ames and ISU officials regarding the planning for the display, and all appropriate application materials and approvals have been obtained. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as described above. IOWA STATE UNIVERSITY FACILITY AND GROUNDS USE AGREEMENT (FIREWORKS) This Facility and Grounds Use Agreement (“Agreement”) is entered into by Iowa State University of Science and Technology (“ISU”), and J&M Displays, Inc., 18064 170th Avenue, Yarmouth, IA 52660 (“Display Operator”). The Effective Date of this Agreement shall be the date on which the last party signs this Agreement. Attachments A and B are incorporated into this Agreement by reference. 1. Permission to Use Space. ISU grants Display Operator and Display Operator’s Sponsoring Organization (See Attachment A) permission to use the space described in Attachment A (Fireworks Application and Attachments and ISU Policy, Procedures) during the period described in Attachment A. 2. Use of Space; ISU Access to Space. Display Operator may use the Space only for the purpose described in Attachment A. Display Operator acknowledges that others may be using other areas of ISU’s property during the Use Period. Display Operator shall not disrupt such use by others. ISU reserves the right to inspect the Space, access the Space to perform maintenance, enforce applicable laws, regulations, and policies and remove any person who is disruptive to ISU’s operations or where ISU reasonably believes such person is acting in an unsafe manner or may cause or has caused harm to people, the Space, or other property. 3. Compliance with Law and ISU Policies. Display Operator shall comply with, and shall require its employees, agents, subcontractors and guests to comply with, all applicable laws, regulations, ordinances and ISU policies. ISU policies include, but are not limited to, the following prohibitions in ISU buildings and on ISU property: (a) smoking; (b) alcohol, unless prior written permission has been granted; (c) intoxicants, narcotics, and drugs; (d) firearms, weapons, ammunition, fireworks, explosives, and highly flammable materials; (e) gambling; and (f) solicitation. Motor vehicles of any type are prohibited from being driven on ISU sidewalks or outdoor green space areas. Illegally parked vehicles will be ticketed and subject to towing, without warning, at the owner’s expense. Display Operator shall obtain the consent of ISU before bringing, or permitting its employees, agents, subcontractors or guests to bring animals on ISU property and shall comply with ISU’s Animals on Campus policy and other applicable policies. Prior consent is not required when the animal is assisting persons with disabilities. With this agreement ISU grants Fireworks Display Operator permission to use fireworks. 4. Display Operator Equipment and Property. ISU shall not be responsible for loss or damage to property, material, or equipment belonging to Display Operator or its employees, agents, subcontractors, guests or sponsoring organization (“Display Operator Property”). Display Operator shall remove all Display Operator Property as agreed to in Attachment A or promptly upon termination or cancellation of this Agreement. ISU may remove and store any Display Operator Property that Display Operator fails to remove. Display Operator shall pay all expenses associated with such removal or storage. 5. Decorations and Publicity. All signs, banners, decorations, displays, and exhibits and the location of such items must have prior written approval from ISU. The parties agree not to use the name or trademarks of the other party or the name of any of the other party’s employees in publicity or advertising without the prior written consent of the other party. Display Operator may use ISU’s name when providing the address of the location of Display Operator’s event. Unless express written permission has been granted, Display Operator shall not represent or imply that it is affiliated with ISU or that Display Operator’s event is endorsed or approved by ISU. 6. Vacating Space. Display Operator shall vacate the Space at the end of the Use Period or upon cancellation of this Agreement and leave the Space in as good condition as the Space was upon entry by Display Operator, reasonable wear and tear excepted. Except for reasonable wear and tear, Display Operator shall be responsible for any damage to or loss of ISU property caused by Display Operator or Display Operator’s employees, agents, subcontractors or guests and for any excessive trash. Display Operator shall notify ISU immediately of any such damage or loss. ISU may repair or replace such damaged or lost ISU property and remove excessive trash. In such event, ISU shall provide Display Operator with an invoice for the costs incurred by ISU for such repair, replacement or removal and Display Operator shall pay such invoice within fifteen days of receipt. 7. Financial. There is no fee for the use of space for the firework’s shoot site. 8. Insurance. Insurance and indemnification requirements and limitations on liability are set forth in Attachment B. 9. Cancellation. Shawn Norman (May 25, 2023 07:09 CDT) Iowa State University Senior vice President operations and finance May 25, 2023 Signature Title Date ATTACHMENT A INSERT COPY OF FIREWORKS APPLICATION AND ATTACHMENTS City of Ames / Iowa State University Fireworks Permit Application City of Ames Fireworks Show Monday July 3rd, 2023 Prepared By: J & M Displays, Inc. City of Ames Fireworks Permit Application ISU Fireworks Permit Application Troy Carey (May 16, 2023 08:59 CDT) Troy CareyMay 16, 2023 May 16, 2023 Jason E. Ziph (May 24, 2023 07:56 CDT)May 24, 2023 May 24, 2023 1 ITEM #: _11__ DATE: 06-13-23 DEPT: _ELEC. COUNCIL ACTION FORM SUBJECT: SUPPLEMENTAL EMPLOYMENT POLICIES FOR CERTAIN ELECTRIC DISTRIBUTION AND TECHNICAL SERVICES EMPLOYEES BACKGROUND: Labor unions represent a majority of the City’s regular workforce. Each group has a collective bargaining agreement, which addresses topics including pay, leaves, discipline, holidays, overtime, safety, and other employment conditions. In instances where the collective bargaining is silent regarding a topic, the City’s Employee Handbook and related policies apply. The Employee Handbook and related policies are not collectively bargained, but rather are approved by the City Council. In 2017, the Iowa Legislature modified Chapter 20 of the Iowa Code, which governs the collective bargaining process for public sector employees. One of the most significant changes was to require that prior to bargaining each successor agreement, the state must conduct a retention and recertification election among the employees who are subject to the agreement. If a majority (50%+1) of the employees subject to the agreement vote “yes,” then the union is certified as the exclusive bargaining representative. If less than a majority votes “yes” (i.e., they instead vote “no” or fail to vote), then the union is decertified. Upon a vote for decertification, there is a brief period for filing any appeals related to the retention and recertification election. Once that period ends, the Public Employment Relations Board (PERB) issues an order of decertification. Although the order for decertification may be issued months in advance of the existing agreement’s expiration date, PERB’s order for decertification invalidates the contract immediately. State law further prohibits the bargaining unit that has been decertified from being represented by a union for a period of two years. After that point, a group of employees could petition to hold a new certification election with a union of their choice. IBEW BARGAINING UNIT: A total of 21 positions in the Electric Distribution and Technical Services divisions of Electric Services have been represented by the International Brotherhood of Electrical Workers (IBEW) Local No. 55, since 1975. The latest contract with this union was set to expire on June 30, 2023. Therefore, PERB held a retention and recertification election for the employees in this unit, along with 176 other bargaining units across the state with expiring contracts. The election was conducted by PERB from October 11-25, 2022. 2 The election resulted in seven “yes” votes to recertify, short of the 10 needed to authorize IBEW as the unit’s ongoing bargaining representation. On November 4, 2022, the collective bargaining agreement in effect at the time became invalid. This was an abrupt and significant change, with many potential implications for pay, benefits, and other policies for the employees formerly subject to this agreement. Therefore, the City Council adopted a set of temporary special employment policies for the employees formerly subject to the agreement. This temporary policy contained limited modifications from the previous contract (primarily revised to remove references to the union’s involvement in policy matters). The policy superseded any broader City policy to the contrary, just like the collective bargaining agreement did. Adopting the temporary policy provided staff time to analyze the policies in detail and determine a recommended long-term replacement policy for these employees. Staff has now completed this review and prepared a draft “Supplemental Employment Policies” document. This draft, as compared to the temporary policies, eliminates a significant number of provisions that are duplicated in the existing Employee Handbook, which applies to the entire City workforce (e.g., breaks, holidays, vacation, sick leave, emergency leave, funeral leave, jury leave, longevity pay, employment of relatives, etc.). The remaining sections were reorganized into six sections and additional modifications were made to clarify the meaning of certain provisions. Wages for the affected positions will be approved as part of the adoption of the City Pay Plan in May or June each year. Management staff provided copies of the draft proposal to the affected employees and met with the whole workgroup in May to discuss the changes and receive feedback. Several provisions were modified based on the feedback, and the final draft is now presented for City Council approval. A copy of the proposed long-term policy is attached. Upon adoption, the previously adopted “Temporary Special Policies” will be rescinded. ALTERNATIVES: 1. A. Approve the attached “Supplemental Employment Policies for Certain City of Ames Electric Distribution and Technical Services Division Employees.” B. Rescind the November 4, 2022 “Temporary Special Employment Policies for Certain City of Ames Electric Distribution and Technical Services Division Employees”. 2. Direct staff to modify the attached policy. 3. Rescind the temporary policy and do not adopt a replacement, which will place employees in this bargaining unit under the City’s broader Employee Handbook and related policies. 3 CITY MANAGER’S RECOMMENDED ACTION: The collective bargaining agreement formerly in place for the employees in this bargaining unit addressed a variety of aspects of employment. A temporary set of replacement policies was adopted by the City Council when the collective bargaining agreement became invalid, which allowed staff a reasonable period to prepare a long- term replacement. Staff has analyzed the policies and consulted with affected employees and has now drafted a replacement long-term policy to address the unique employment context of this workgroup. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 A-B as described above. 4 SUPPLEMENTAL EMPLOYMENT POLICIES FOR CERTAIN CITY OF AMES ELECTRIC DISTRIBUTION AND TECHNICAL SERVICES DIVISION EMPLOYEES ARTICLE I APPLICABILITY 1.1 Policy Statement. The policies outlined below, where in conflict with the City’s Employee Handbook and related policies, will supersede such policies. 1.2 Positions Subject to These Policies. All employees of the Electrical Distribution Division of the Electric Services Department of the City of Ames in the following positions: Records and Materials Specialist, Electric Service Worker, Apprentice Electric Lineworker, Electric Lineworker, Electric Line Crew Leader, Substation Crew Leader, Substation Electrician, Apprentice Substation Electrician, Electric Meter & Relay Technician, Apprentice Electric Meter & Relay Technician, and Storekeeper. 1.3 Positions Excluded From These Policies. All other City employees. ARTICLE II WORK ASSIGNMENTS 2.1 Work Assignments. Each employee is assigned an established job classification. Although an employee will normally perform work associated with the classification, employees will be expected to perform any work they are qualified to do connected with the operation of the City, no matter what the work classification may be. No employee will suffer a reduction in pay for doing work of a lower paid classification on temporary assignment. 2.2 Temporary Assignments. A crew is defined as at least three (3) employees assigned to work on a single work project or task. When a crew is sent to work without a Crew Leader present, the most senior journey-level employee willing to take on the responsibility shall be designated as temporarily in charge and shall receive the Crew Leader's rate of pay when doing such work for three (3) hours or more of the workday, after-hours trouble call-ins, weekends, or holidays. If no one is willing to accept the responsibility, management may assign that duty. When a Crew Leader is not present and when two employees are assigned to a single work project or task, the employee with the most seniority in the classification of the work being performed willing to take on the responsibility shall be designated as the lead and shall receive a 3% differential rate of pay when doing such work for three (3) hours or more of the work day, after-hours trouble call-ins, weekends, or holidays. If no one is willing to accept the responsibility, management may assign that duty. 2.3 Seniority for Temporary Assignments. “Seniority” shall mean length of continuous service in a classification in the service of the City. Seniority shall be lost in the following circumstances: (a) When an employee resigns or is discharged. (b) Leave of absence (other than military leave or compensable injury absence) for more than one (1) year. (c) Failure to report for work upon expiration of leave. 5 (d) Engaging in other employment or business while on leave, other than vacation or military leave. ARTICLE III HOURS – OVERTIME – HOLIDAY PAY – PERSONAL DAY 3.1 Work Week. The normal work week is Monday through Friday, and the normal hours of work are 7 a.m. to 3 p.m. with a 20-minute paid lunch break between the hours of 11 a.m. and 1 p.m. at the job site. The 15-minute morning and afternoon work breaks will be taken on the job site. All daily overtime premium provisions for a shift will apply at the end of such shift. Any change in the normal work week shall be made only after two (2) weeks advance notice in writing. 3.2 Standby. When it is necessary for an employee to standby, it shall be for a week and the employee shall be paid two and one half (2.5) hours pay per day at the normal rate of pay. One employee shall use a City furnished pickup during standby duty. 3.3 Call-in. A minimum of two (2) hours pay at regular overtime rates shall be allowed to all employees who are called back to work after having been released from the regular day's work, or if called in for unscheduled work before their regular starting time of any day. Standby pay may be converted to compensatory time on an hour-for-hour basis in accordance with the Compensatory Time provisions of the Employee Handbook. Management shall set and post the policy by which the standby duty lineworker can call in additional personnel. The policy shall include the number of employees the duty lineworker discretionally can call in without approval by management and the chain of command to be contacted if the duty lineworker wants more personnel than the duty lineworker is authorized to call without approval. 3.4 Overtime Distribution. Scheduled overtime opportunities shall be distributed as equitably as practicable among the employees within the classification who regularly perform the class of work being done. An employee who is called to work overtime and turns down the call will be charged, for overtime distribution purposes, with the same number of equivalent hours which the employee who accepts the call is charged. The City will post a monthly overtime report listing the amount of scheduled overtime worked by or charged to each employee during the previous month’s pay periods, and for the year to date. 3.5 Work Over Sixteen (16) Hours. An employee who has worked sixteen (16) hours or more in any twenty-four (24) hour period shall be paid at double the straight time rate for all hours worked in excess of sixteen (16) hours, and upon release, shall receive eight (8) consecutive hours of rest including travel time, before returning to work. If this rest period extends into the regular scheduled working hours, the employee shall be excused from that portion of the regular hours and lose no pay for such excused time. After receiving such rest period, the employee shall not thereafter become subject to the provisions of this section until the employee again works sixteen (16) hours in a subsequent twenty-four (24) hour period. Such subsequent twenty-four (24) hour period shall not commence earlier than the employee's reporting to work following the rest period. Should the situation develop during a regular workday, the twenty-four (24) hour period shall commence at the start of the regular workday. 3.6 When an employee has worked sixteen (16) hours in any twenty-four (24) hour period and has not been released for a full eight (8) consecutive hour rest period, the employee shall be 6 paid double time thereafter for all hours worked until the employee is released for eight (8) consecutive hours. All employees will take an eight (8) consecutive hour rest period after working sixteen (16) hours in any twenty-four-hour period unless instructed otherwise by management. 3.7 Weekend Work. Work commencing after the end of the last scheduled workday of a calendar week and/or before the beginning of the first scheduled workday of the next calendar week is deemed as "weekend work". Employees performing weekend work will be paid at the rate of time and one-half for the first eight (8) hours and thereafter at the rate of double time. Except for the time spent while traveling to attend education, training, or development programs, which shall be paid at straight time, hours worked on Sunday shall be paid at the rate of two (2) times the regular hourly rate. 3.8 Authorization for Overtime and Travel. All overtime work and travel arrangements for work outside the normal utility area shall be authorized in advance by a supervisor. 3.9 There shall be no pyramiding of overtime pay for the same hours worked. 3.10 Rest Time. An employee who is called on to perform unscheduled work between the hours of eleven p.m. and six a.m. shall receive equal time off for all hours worked between 11:00 p.m. and 7:00 a.m., and it shall be the responsibility of the employee to notify the supervisor whether they choose to take these hours at the beginning of the workday or at the end of the workday. The employee shall be paid the normal hourly rate for any scheduled hours missed. The provisions of Section 3.10 will not apply when the conditions of Section 3.5 are met. 3.11 Holiday Pay. An employee required to work on a designated City holiday will receive the allowed holiday straight time plus double time for all hours worked during the holiday. In the event a holiday falls within an employee’s vacation period, the employee is not required to use vacation to receive pay for that holiday. In the event a holiday falls within an employee’s stand-by duty week, the employee is entitled to a choice of eight (8) hours straight time pay or eight (8) hours of compensatory time for the holiday. 3.12 Work Outside Normal Utility Area. When it is necessary for an employee to work away from the normal area of the Utility in the service of the City, including for training or educational seminars, etc., the City will pay for the time actually spent in travel at the appropriate regular or overtime hourly rate. 3.13 Personal Day. Each employee shall be granted one (1) eight (8) hour paid personal day per fiscal year. Personal days may not be accrued from one (1) year to the next. A personal day shall be taken as a full eight (8) hour day off; partial days are not permitted. Personal days shall be scheduled in the same manner as vacation. ARTICLE IV MEALS 4.1 Employees will be paid for each meal at the rate of 1/3 of the Federal Per Diem Rate for meals published annually by the IRS. Employees are required to turn in a meal reimbursement form for each meal by the end of the next scheduled work day. 4.2 Meal allowance will be granted under the following conditions: (a) An employee starts work on a normal workday prior to the normal starting time and 7 work continues until one hour or less of their normal start time. In this situation an employee shall be reimbursed for a breakfast and lunch meal. No lunch meal will be provided if the employee is on rest time any time between the hours of 11:00 a.m. and 1:00 p.m. No lunch meal will be provided for scheduled work starting prior to the normal starting time. (b) An employee works on a normal workday after normal quitting time and before 7:30 p.m. and works for two (2) hours or more. (c) An employee is called to work after 7:30 p.m. and works for six (6) consecutive hours. (d) An employee is directed to work straight through the hours of 11:00 a.m. to 1:00 p.m. and due to an extraordinary circumstance (e.g., work load, emergency response, etc.) is not able to take a lunch break outside of those hours. (e) An employee is called in to work on weekends or holidays between the hours of 6:30- 8:30 a.m., 11:30 a.m.-1:30 p.m. or 5:30-7:30 p.m. If the work is pre-arranged then the conditions of 4.2(a), 4.2(b), 4.2(c) and 4.2(d) will apply. Example: If an employee is called in on a weekend or holiday at 5:30 p.m. and works until 7:00 p.m., then a meal is allowed. ARTICLE V RESIDENCE AREA 5.1 Residence. Employees in classifications that are routinely subject to standby and call-in, as designated by the department head, are required to reside in the area bordered by the Boone and Story County lines on the north and south, State Highway 65 on the east; and on the west, County Road R27 north of Boone, and the Des Moines River south of Highway 30 to the Boone County line. Communities intersected by the borderlines, and Zearing, shall be considered within the area. The permitted residency area is that area inside the borderlines. The area adjacent to but outside the borderlines is not included. After completing their probationary period, a new employee shall, within six (6) months, reside within the residency area. The department head may allow an employee up to an additional six (6) months if the employee provides documentation of financial commitment to move within the residence area. ARTICLE VI SAFETY 6.1 The most current edition of the "Safety Manual for an Electric Utility" of the American Public Power Association is made a part of this policy by reference. However, whenever the safety manual requires questions on safety to be referred to the crew leader, such questions also shall be brought to the attention of management for appropriate action. 6.2 Inclement Weather. The City will endeavor to plan outdoor construction work for periods when the outdoor temperature is above zero (0) degrees Fahrenheit. Employees may be required to work in inclement weather conditions if such work is: 1) necessary to protect life or property, 2) necessary to maintain service to the public, 3) scheduled work, 4) switching, 5), retrieval of equipment and/or materials for repairs, overhaul and/or assembly indoors, or 5) other emergency work. The manager shall take the scope of work into consideration with the weather when determining whether and how outdoor work will occur. 8 6.3 Clothing, Glasses, Tools, Equipment. (a) The City intends to purchase goods and services of high quality consistent with the expected use at the most reasonable cost from qualified, responsible, and responsive vendors. The purchase of any or all prescription safety glasses, shoes, equipment, or clothing may require approval of a manager prior to placing an order. (b) The City shall furnish, and employees shall wear, protective clothing, including boots/footwear, and prescription safety glasses. All clothing furnished by the City is to be worn only when “on duty” or when traveling to or from work. Employees who are in transit to or from work may make ordinary stops in places such as grocery stores, etc., which do not reflect poorly on the image of the City. Employees shall not indulge in the use of alcoholic beverages while in City clothing or uniforms. (c) The City shall furnish newly hired employees with a full set of clothing appropriate for the work and the season in which the employee starts work (e.g., lighter weight clothing if the employee starts in the summer months and heavier weight clothing if the employee starts in the winter months). The City shall provide additional weather- appropriate clothing in advance of the season changing, such that after one full year of employment, each employee will be fully outfitted with the clothing necessary to perform their job duties in a range of weather conditions. (d) The appropriate manager shall determine the clothing to furnish each employee upon hire and at the time the employee is fully outfitted for work in all seasons. The clothing furnished may include (selected from the list below as appropriate): 1) Fire-retardant shirts 2) Fire-retardant pants 3) Insulated boots (ASTM F2413-05 (M I/75/C/75) EH rated) 4) Non-insulated boots (ASTM F2413-05 (M I/75/C/75) EH rated) 5) Safety footwear 6) Jacket with liner 7) Insulated coverall and hood 8) Hard hat liner 9) Rubber glove liners 10) Rain jacket and hood 11) Rain pants 12) Leather gloves 13) Prescription safety glasses (e) Maintenance of fire-retardant clothing shall be the City’s responsibility. (f) If cleaning is unable to remove a stain or it affects the integrity of contaminated clothing, or if evidence of need is otherwise demonstrated, replacement clothing shall be provided by the City at City expense, except as follows: 1) The City shall only replace prescription safety glasses that have been broken while in the service of the City three (3) times in any two (2) year period. 2) The City shall pay for replacement boots/footwear not more than once per year unless the boots/footwear have been contaminated by PCB spills. 3) The City shall replace clothing or boots/footwear of equal value contaminated by 9 PCB spills (contaminated or non-contaminated transformer oil) due to a work- related cause, hydraulic oil, battery acid, or any hazardous materials, provided that the employee was practicing the safety rules of the City. In order for an employee to request reimbursement, they must complete an incident report and report it by the start of the next workday. The damaged item must be surrendered. (g) The City will furnish all equipment and tools in fixed locations. The City will furnish all necessary safety equipment for the protection of the employees working on energized or deenergized lines and/or equipment, including approved hot line tools, and all safety equipment must be used. Equipment and tools are not to be removed from the premises without the approval of management. 6.4 Safety Rules. When work is being done, the Safety Rule Book will be used as a guideline. Whenever City rules and policy state otherwise, City rules and policies will take precedence and be followed. Safety rules and policies will not cover all situations, and therefore it is the responsibility of every employee to assess the dangers and use appropriate measures to ensure the safety of all employees and the public. If an employee is called upon to perform work which the employee considers hazardous and not properly protected, the employee shall bring the matter to the attention of the crew leader or person in charge before starting the work. If questions arise, final interpretation rests with the supervisor. 6.5 Failed Equipment. Any equipment that fails a visual or mechanical test shall be deemed unsafe and shall be red-tagged and reported to the supervisor. 6.6 Primary Areas (more than 600 volts) will only be worked in by a journey-level Lineworker or Substation Electrician, or an appropriate step apprentice supervised by a journey-level Lineworker or Substation Electrician. Dead front transformers or equipment with an effective shield between the work area and the primary area are not considered a primary area. The primary area includes reaching or falling distance plus two feet of a primary conductor. 6.7 The Reaching or Falling Distance is the maximum distance from an energized conductor that a person can be and still make contact with that conductor with any extremity of the body, clothing, or hardware being held. Any individual working within this area will be considered the same as the conductor. 6.8 Two-Person Rule: When energized conductors of more than 600 volts are being handled, the two-person rule will apply. Work of this nature will be done with a journey-level Lineworker who is assisted by another journey-level Lineworker or by an apprentice on the appropriate step. When both employees are in Reaching or Falling Distance of a Primary Area, a third employee will be present on the ground or in the immediate area to give assistance in case of an emergency. The Two-Person Rule will not apply when hotsticks are being used, when the voltage being worked is 600 volts or less, or when work is being done on dead front transformers or on equipment with an effective shield between the work area and the primary area. 6.9 Primary Conductor: A Primary Conductor will be wires, bushings, and equipment of a voltage of 600 volts or higher that are bare or are not effectively grounded or insulated for the voltage they are transmitting. Wires and equipment with effective insulation or that are grounded or shielded with an effective ground will not be considered primary conductors for the purpose of work being done in the vicinity by employees or designated personnel. Wires, bushings, and equipment that constitute a hazard to the employee or designated personnel will be covered with the appropriate cover up so as not to constitute a hazard. 10 6.10 Network: Vaults and utility holes are considered effectively insulated or grounded and will not be considered a primary area unless insulation or grounding is removed from a primary conductor. The secondary conductor of the network will not be considered a primary area, but when work is being done on bare secondary conductors, high voltage rubber gloves will be worn, and only personnel in an appropriate classification will handle the energized secondary conductors. There will be a minimum of three people present when working on the network. Before entering any vault or utility hole, atmospheric testing shall be done and appropriate ventilation shall be used. 6.11 High Voltage Rubber Gloves and Sleeves: High voltage rubber gloves and sleeves shall be worn whenever working within a primary area. Rubber-gloving primary conductors of over 5KV (phase to ground) from a pole or structure shall not be permitted. Rubber-gloving primary conductors of over 10KV (phase to ground) from an approved aerial device shall not be permitted. No primary conductors shall be handled without using approved hotsticks while the worker is on the ground. High voltage rubber gloves shall be worn when operating switch handles of mechanically operated high voltage switches. High voltage rubber gloves and their protectors shall be in good condition with a test date not to exceed 60 days. Those gloves found not to be in acceptable condition shall be tested and approved before being used again. High voltage rubber sleeves shall be in good condition with a test date not to exceed 100 days. Those sleeves found not to be in acceptable condition shall be tested and approved before being used again. 6.12 Secondary Voltages (600 volts or less) may be worked on by employees under the supervision of a: 1) journey-level Lineworker or Substation Electrician, 2) Electric Service Worker, 3) apprentice Lineworker or Substation Electrician in appropriate step, or 4) Electric Meter & Relay Technician. 6.13 Secondary Rubber Gloves: Secondary rubber gloves shall be worn when making contact with bare energized conductors of 600 volts or less while working at ground level. Otherwise, appropriate work gloves shall be worn while handling energized secondary conductors. Secondary rubber gloves and their protectors shall be in good condition, with a test date not to exceed 100 days. Those gloves found not to be in acceptable condition shall be tested and approved before being used again. Any time an employee deems it to be necessary, that employee may use high voltage rubber gloves, as long as that employee does not violate the minimum rubber-gloving requirements. 6.14 Hot Sticks will have a current test date not to exceed one year. Primary voltages may be worked with hotsticks by designated personnel. Examples: Installing and removing hot line clamps. Installing and removing high voltage dead front connectors. Opening and closing high voltage cut-out doors. 1 ITEM #: 12 DATE: 06-13-23 DEPT: Admin. COUNCIL ACTION FORM SUBJECT: TEMPORARY STREET CLOSURE FOR USE OF A CRANE AT 111 LYNN AVENUE BACKGROUND: Staff has been contacted by All Roof Solutions for a temporary street closure request at 111 Lynn Avenue for the use of a crane. The crane will be used to install roofing on the building at 2300 Lincoln Way. This work will require the closure of both lanes of Lynn Avenue between Lincoln Way and Chamberlain Street from 8:00 a.m. to 2:00 p.m. from June 14, 2023, to June 23, 2023, to safely accommodate the use of the crane. A location map has been provided (attached). Lynn Avenue is a CyRide route; City Council approval rather than staff approval has historically been requested when outside entities propose street closures that will impact CyRide. Pending weather conditions, All Roof Solutions has proposed to complete the work on June 23, 2023, and will notify impacted residents and businesses. Vehicular and pedestrian access to area residences and businesses will be maintained at all times. CyRide has been notified and will re-route bus service during the street closure. The detoured route has not yet been determined by CyRide. ALTERNATIVES: 1. Approve the closure of Lynn Avenue, as noted on the attached map, to facilitate the use of a crane at 111 Lynn Avenue. 2. Direct staff to work with the contractor to determine alternate dates or times to conduct the work. CITY MANAGER’S RECOMMENDED ACTION: Closure of Lynn Avenue will be necessary to facilitate the installation of a new roof at the property located at 2300 Lincoln Way. The proposed closure will only be in effect for a portion of each day, and allowing the closure in the summer months when ISU classes are out of session will minimize the disruption caused by the closure. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted above. 2 Attachment A MEMO 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org City Clerk’s Office To: Mayor and Members of the City Council From: Steven L. Schainker, City Manager Date: June 13, 2023 Subject: Story County Economic Development Group The Story County Economic Development Group is comprised of municipal officials, economic development professionals, County elected officials, and County staff, who through their combined efforts promote economic growth, quality of life, capital investment, and job creation throughout Story County. This group has been around for 25+ years, and Ames has always had representation and met eligibility parameters to receive economic development funds from the County. The Ames representatives appointed by City Council for a one-year term to the Story County Economic Development Group to represent Ames have consistently been Dan Culhane and Amy Howard. Therefore, staff is recommending that Dan and Amy again be appointed to this group. The group meets quarterly in a pre-selected Story County community and discusses projects within the fifteen participating municipalities and projects being undertaken by the Story County Board of Supervisors. Some meetings also include an educational component with presentations from economic development experts throughout the state of Iowa. SLS/rh Item No. 13 1 ITEM # _14____ DATE: 06-13-23 DEPT: ADMIN. COUNCIL ACTION FORM SUBJECT: AMES ECONOMIC DEVELOPMENT COMMISSION 2023/24 FUNDING CONTRACT BACKGROUND: The City’s 2023/24 adopted budget includes funds for the Ames Economic Development Commission (AEDC) to conduct economic development activities on behalf of the City. This agreement provides $150,000 to the AEDC in exchange for two main services: $90,000 of this amount purchases business recruitment and marketing services; the remaining $60,000 continues funding the services of the City Business Development Coordinator, who provides guidance to prospective businesses and developers as they navigate the development process. The first service focuses on recruitment and marketing. In this capacity, the AEDC serves as the lead contact for business representatives looking to locate or expand in Ames. Among other responsibilities, the AEDC will visit annually with major companies to understand existing challenges and opportunities and serve as the primary marketing agency for the community showcasing Ames as a great place to do business. Payment for these services is a reimbursement process based on supporting documentation. The second service focuses on the responsibilities of the jointly funded Business Development Coordinator. This position assists small or new businesses locating or expanding in Ames, regularly updates the City Manager on project progress, and maintains a current list of active projects. The Business Development Coordinator serves as a guide through the City’s approval process, advocates on behalf of the process, and explains the rationale behind the requirements. Other responsibilities include assisting the Minority-Owned business community, developing communication pieces, and implementing an aggressive marketing plan targeting specific businesses and promoting specific manufacturing and distribution facilities. Payment for these services is made twice annually if the position remains filled by an identified employee. This contract does not include funding designated for economic development that may be awarded through the outside grant funding process. For example, in FY 2023/24, the Council allocated $15,000 in workforce development funds to the AEDC. 2 ALTERNATIVES: 1. Approve the attached FY 2023/24 Ames Economic Development Commission agreement. 2. Do not approve the FY 2023/24 Ames Economic Development Commission agreement. CITY MANAGER’S RECOMMENDED ACTION: The City Council has allocated funds in the City Budget for FY 2023/24 for economic development activities. The City Council has historically contracted with AEDC to conduct these activities on behalf of the City. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. 3 CONTRACT FOR ECONOMIC DEVELOPMENT SERVICES THIS AGREEMENT, made and entered into the 1st day of July, 2023, by and between the CITY OF AMES, IOWA, a municipal corporation organized and existing pursuant to the laws of the State of Iowa (hereinafter called "City") and the Ames Economic Development Commission, an adjunct of the Ames Chamber of Commerce (hereinafter called the AEDC); WITNESSETH THAT: WHEREAS, the City of Ames desires to purchase certain services from said organization in lieu of hiring additional permanent staff and expending additional City funds to accomplish these services; NOW, THEREFORE, the parties hereto have agreed and do agree as follows: I PURPOSE The purpose of this Agreement is to procure for the City and its citizens certain economic development-related services as hereinafter described and set out; to establish the methods, procedures, terms and conditions governing payment by the City of Ames for such services; and, to establish other duties, responsibilities, terms and conditions mutually undertaken and agreed to by the parties hereto in consideration of the services to be performed and monies paid. II SCOPE OF SERVICES A. In consideration for the payment of $90,000 in accordance with Section III, the AEDC shall provide the following economic development-related services to the City of Ames and its citizens during the term of this agreement: 1. The AEDC will serve as the lead contact for business representatives hoping to locate in Ames or to expand in our community. In this capacity the President of the AEDC will respond to information requests, coordinate the completion and submittal of state and local incentive applications, and show available industrial and commercial sites to prospects. 2. The AEDC will visit annually with all major companies to identify challenges and opportunities facing Ames businesses. 3. The AEDC will serve as the primary marketing entity for business recruitment to highlight Ames. 4. The AEDC will deploy an aggressive marketing campaign that will focus on targeted industries such as ag-biotechnology and advanced manufacturing businesses that do not overtax our infrastructure. 5. The AEDC will invest in significantly revising its marketing materials including website, brochures, and proposal packets to better reflect the image of Ames as a great place to do business. 4 B. In consideration for the payment of $60,000 in accordance with Section III, the AEDC shall provide the following economic development marketing and liaison services related to the City of Ames and its citizens during the term of this agreement by maintaining a jointly funded Business Development & Marketing position to carry out the following duties and tasks: 1. Focus on the development of “small” or new businesses start-ups in the retail, commercial, and industrial sectors by: a) assisting with the recruitment and/or expansion of these types of businesses in the community; b) assisting entrepreneurs as they navigate through the various City, State, and Federal approval processes; and c) assisting entrepreneurs in obtaining the services available through the Small Business Development Center. 2. Serve as the Economic Development Liaison for the City of Ames. This position will provide assistance and guidance on project requirements as developers and clients move through the City’s approval process. The position will ensure all required steps are completed, advocate for the process, and advise on the rationale behind the requirements. The Liaison will have regular communication with the City Manager on project progress. 3. Create and develop strategies to engage and assist the Minority-Owned business community. Maintain accurate data on the Minority-Owned businesses and provide support to those interested in starting a business by connecting them to various local, state, and federal agencies. 4. Provide input on communication pieces that will highlight the efforts of the AEDC and the City of Ames related to the positive developments in the community where the City and/or the AEDC have played an integral role. 5. Implement an aggressive marketing plan focused on targeted industries that dovetail with the competencies of Iowa State University related to food and nutrition technology, plant biotechnology, information technology, and animal science. These efforts should not be limited to the aforementioned, as the AEDC service territory includes site options for advanced manufacturing and distribution facilities. 6. Maintain frequent communication with stakeholders such as the Iowa Department of Economic Development, Alliant Energy, Iowa State University, and partners of the Ames-Des Moines Corridor. 7. Maintain a current list of active projects via the AEDC’s internal project tracking system. 8. Maintain a current list of consultants and site selectors, for periodic mailings and contacts in various markets, so that the AEDC has a fresh list to choose from when visiting various locations around the U.S. 9. Review and analyze potential recipients of assistance from various economic development incentive offering entities. 10. Assist other AEDC/Ames Chamber of Commerce staff in responding to inquiries and working with economic development prospects, consultants, and supplier contacts, as needed. 11. Provide input into the overall plan of the AEDC and assist in its implementation where appropriate. 12. Provide an Ames customized Business Retention & Expansion (BRE) report to the City on an annual basis both electronically and in paper form which highlights the overall health of various employers. 13. Provide a customized digital “Quarterly Economic Report” on Ames to the City Manager that highlights key economic indicators. 14. The position will be supervised by the President and CEO of the Ames Economic Development Commission with performance feedback provided by the Ames City Manager. 5 III METHOD OF PAYMENT A. All payments to be made by the City of Ames pursuant to Section II.A of this Agreement shall be reimbursement for actual costs incurred by AEDC in providing services required by Section II.A above. Payments made by the City of Ames pursuant to Section II.B of this Agreement shall be made in advance of services provide per terms in section III B of this Agreement. B. The City will disburse payments twice annually on requisitions of the AEDC in January and July of each year. Requisitions for services pursuant to Section II.A will be on a reimbursement basis and reflect cost for delivery of services for the prior six months. Requisitions for services pursuant to Section II.B will be one-half ($30,000) of the City’s annual contribution for the jointly funded position and paid in advance. If the jointly held position is vacant for more than 30 days, AEDC will provide the City with a pro-rata refund for the payment made in advance. Requisitions for disbursement shall be made in such form and in accordance with such procedures as the Director of Finance for the City shall prescribe. Said form shall include, but not be limited to, an itemization of the nature and amount of costs for which reimbursement is requested, and must be filled out completely. C. The maximum total amount payable by the City of Ames under this agreement is $150,000 as detailed in the SCOPE OF SERVICES (Section II of this contract), and no greater amount shall be paid. IV FINANCIAL ACCOUNTING AND ADMINISTRATION A. All monies disbursed under this Agreement shall be accounted for by the accrual method of accounting. B. Monies disbursed to AEDC by the City will be deposited by AEDC in an account under the AEDC’s name, with a bank located in Story County, Iowa. All checks drawn on the said account shall bear a memorandum line on which the drawer shall note the nature of the costs for which the check is drawn in payment, and the program(s) of service. C. All costs for which reimbursement is claimed shall be supported by documentation evidencing in proper detail the nature and propriety of the charges. All checks or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified as such and readily accessible for examination and audit by the City or its authorized representative. D. All records shall be maintained in accordance with procedures and requirements as established by the City Finance Director, and the City Finance Director may, prior to any disbursement under this Agreement, conduct a pre-audit of record keeping and financial accounting procedures of the AEDC for the purpose of determining changes and modifications necessary with respect to accounting for funds made available hereunder. All records and documents required by this Agreement shall be maintained for a period of three (3) years following final disbursement by the City. E. At such time and in such form as the City may require, there shall be furnished to the City such statements, records, reports, data, and information as the City may require with respect to the use made of monies disbursed hereunder. F. At any time during normal business hours, and as often as the City may deem necessary, there shall be made available to the City for examination all records with respect to all matters covered by this Agreement and AEDC will permit the City to audit, examine, and make excerpts or transcripts from such records. 6 V REPRESENTATION ON THE BOARD OF DIRECTORS It is agreed that the City of Ames will be guaranteed three representatives on the AEDC Board of Directors (two City Council members appointed by the Mayor, and the City Manager). Furthermore, the City Manager will be guaranteed membership on the Executive Committee of the Board of Directors. VI SUMMARY REPORT The AEDC further agrees to provide the City of Ames a written report no later than June 15, 2024, summarizing the accomplishments of the activities promised in Section II. VII DURATION This Agreement shall be in full force and effect from and after July 1, 2023, until June 30, 2024. VIII DISCRIMINATION PROHIBITED In accordance with Chapter 14 of the Municipal Code, no person shall, on the grounds of age, race, color, creed, religion, national origin, disability, sexual orientation, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available under this Agreement. IN WITNESS WHEREOF the parties hereto have, by their authorized representatives, set their hand and seal as of the date first above written. CITY OF AMES, IOWA ATTEST: BY_______________________________ _________________________________ John A. Haila, Mayor Renee Hall, City Clerk AMES ECONOMIC DEVELOPMENT COMMISSION BY______________________________ Daniel A. Culhane, President/CEO 1 ITEM # _15___ DATE: 06-13-23 DEPT: ADMIN. COUNCIL ACTION FORM SUBJECT: FY 2023/24 OUTSIDE FUNDING REQUEST CONTRACTS BACKGROUND: During adoption of the FY 2023/24 Budget, the City Council reviewed requests from local organizations. The City Council allocated funds for these organizations to provide facilities and services to the public. In total, $294,319 was allocated from the Local Option Sales Tax Fund, including $5,489 for parking waivers for Ames Main Street events; no contract is prepared for the parking waiver funds, since these funds are simply transferred from the City’s Local Option Sales Tax Fund to the Parking Fund. An additional $15,000 was allocated from the Hotel/Motel Tax Fund for the AEDC Workforce Programming. Contracts with each organization have been prepared by City staff, and contain specific deliverables to be completed. Once complete, the organization may request drawdown from the City on a reimbursement basis. The draft contracts have been signed by organization representatives, returned to City staff, and are now before the City Council for approval. FY 2023/24 Operational Funding Recommendations (Local Option Sales Tax) 2022/23 Adopted 2023/24 Request 2023/24 Recomm. $ Change % Change American Legion Riders $ -- $ 2,500 $ 2,500 $ 2,500 -- Ames Historical Society 48,335 50,752 50,752 2,417 5.0% Ames Int’l Partner Cities 5,800 5,800 5,800 -- 0% Ames Main Street 50,035 54,000 53,000 2,965 5.9% Campustown Action Ass’n 40,000 43,750 42,000 2,000 5.0% Farmer’s Market 10,000 10,000 10,000 -- 0% Home Allies* -- 10,000 -- -- -- Hunziker Youth Sports Complex 80,000 100,000 84,000 4,000 5.0% Story County Housing Trust 38,000 54,268 40,778 2,778 7.3% SUBTOTAL $ 272,170 $331,070 $ 288,830 $ 16,660 6.1% Ames Main Street (Parking Waivers) 5,489 5,489 5,489 -- -- SUBTOTAL PARKING WAIVERS $ 5,489 $ 5,489 $ 5,489 $ -- --% TOTAL (Incl. Parking Waivers) $ 277,659 $336,559 $ 294,319 $ 16,660 6.0% *note – Home Allies received a one-time funding allocation of $25,000 in the FY 2022/23 adjusted budget FY 2023/24 Operational Funding Recommendations (Hotel/Motel Tax Fund) 2 2022/23 Adopted 2023/24 Request 2023/24 Recomm. AEDC Workforce Development Program $ 15,000 $ 15,000 $ 15,000 TOTAL $ 15,000 $ 15,000 $ 15,000 ALTERNATIVES: 1. Approve outside funding contracts with the organizations listed above for FY 2023/24. 2. Modify the authorized amount or scope of services for one or more organizations. 3. Do not approve these funding contracts. CITY MANAGER’S RECOMMENDED ACTION: Funding for these activities was included in the City’s adopted FY 2023/24 Budget. These scopes of services have been developed in cooperation with the organizations to ensure that the City’s funding is used for the benefit of the public. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. 1 ITEM #: 16 DATE: 06-13-23 DEPT: CMO COUNCIL ACTION FORM SUBJECT: APPROVAL OF ASSET POLICIES AND PROCEDURES BACKGROUND: Each year the ASSET Administrative Team and volunteers review the ASSET Policies and Procedures. This year, there are four significant changes:  Adding the Community Impact Director as a non-voting member of the ASSET Administrative Team (page 3). The Community Impact Director is an employee of United Way of Story County and oversees the Clear Impact Scorecard database. This database the outcomes reporting system used by the ASSET agencies and partially funded by the City of Ames.  Increasing the number of terms that a volunteer can serve from 2 three-year terms to 3 three-year terms (page 4).  Modifying the definition of an unexcused absence and the process to appoint a volunteer whose term is unexpired (page 4).  Adding a new process for “returning services.” This is to address situations where a service had previously been funded by one or more ASSET Funders, but the agency stopped requesting funding for a defined period of time. They then return with the service and want to request funding through ASSET, again. ALTERNATIVES: 1. Approve the recommended revisions to the ASSET Policies and Procedures. 2. Do not approve the recommended revisions to the ASSET Policies and Procedures CITY MANAGER’S RECOMMENDED ACTION: The annual review of the ASSET Policies and Procedures is a key step to ensure policies are kept up to date and address any changes needed in the process. Changes to the Policies and Procedures are adopted once a majority of the Funders approves the revisions. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted above. ASSET POLICIES & PROCEDURES July 2022 July 2023 www.storycountyasset.org Sponsoring Organizations: City of Ames Story County United Way of Story County ISU Student Government 2 TABLE OF CONTENTS I. Purpose 3 II. Sponsoring Organizations 3 III. Team Structure 3 IV. Termination 3 V. Tenure of Members 4 VI. Officers 4 VII. ASSET Operations 5 VIII. Administrative Team Operations 5 IX. Committees 6 X. Duties and Responsibilities of ASSET 6 XI. Agency Participation 7 XII. Funding Process 8 XIII. Planning Process 9 XIV. Changes in Service 9 XV. Funding Appeal Process 9 XVI. Amendments to Policies/procedures 9 Appendix A –ASSET Agency Participation Criteria 10 Appendix B – Conflict of Interest 11 3 POLICIES AND PROCEDURES FOR ASSET By agreement among sponsoring organizations (Funders), a team shall be authorized by all sponsors but separate from any sponsor. The name of this process is “Analysis of Social Services Evaluation Team” or “ASSET.” I. PURPOSE A. To promote coordination of human services planning and funding among the sponsoring organizations. B. To assess the human services needs in Story County and evaluate the capabilities of agencies to provide the programs that meet those needs. C. To provide funding recommendations to the governing bodies of the sponsoring organizations. II. SPONSORING ORGANIZATIONS A. Ames City Council (City) B. Story County Board of Supervisors (County) C. United Way of Story County (UWSC) D. ISU Student Government III. TEAM STRUCTURE A. A. The City, County, and UWSC, shall each appoint six (6) volunteers and ISU Student Government will appoint four (4) volunteers, as voting members of the board (Volunteers). B. The City, County, UWSC, and ISU Student Government shall each appoint one staff person. The staff appointees shall be non-voting board members for the purpose of ASSET business (Staff). C. The Administrative Assistant shall be a contract position paid jointly by the Funders through a 28E Agreement and shall be a non-voting participant. D. The Community Impact Director is an employee of United Way of Story County and manages Clear Impact Scorecard, the outcome measurement database used by agencies in the ASSET process to track and report service outcomes. The role shall be a non-voting participant on the Administrative Team and ASSET Board. IV. TERMINATION A Sponsoring Organization may withdraw its participation in the Intergovernmental/ Agency Agreement to Fund Administrative Services for the ASSET Process on written notice to the other Sponsoring Organizations. Written notice shall be given no later than July 1 of any given year and termination will be effective June 30 of the following year. A Formatted: Font: (Default) Arial, 11 pt Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: A, B, C, … + Start at: 1 + Alignment: Left + Aligned at: 0.56" + Indent at: 1" Formatted: List Paragraph, Indent: First line: 0" Formatted: Indent: Left: 0.5", Hanging: 0.5" 4 shorter notice period may be granted upon agreement of the other Sponsoring Organizations though the date of termination shall remain June 30 of the given fiscal year. Each Sponsoring Organization shall remain liable for its pro rata share of expenses until withdrawal takes effect. Upon withdrawal of a Sponsoring Organization, the remaining Sponsoring Organizations shall be responsible for equally contributing to the contract to fund the yearly expense for administrative services. A new or amended intergovernmental/agency funding agreement shall be filed with the Iowa Secretary of State as soon as is practical upon the withdrawal of any Sponsoring Organization. V. TENURE OF MEMBERS A. The terms of Volunteers shall be three (3) years. ASSET recognizes that ISU Student Government appointees may not be able to serve three-year terms. B. The terms of Staff shall be continuous until terminated by the appointing Funder. C. An unexpired term of a Volunteer shall be filled by the Funder that appointed that Volunteer. D. No Volunteer may serve more than two three (32) consecutive full terms, except the Past Chair, Chair or Vice Chair Elect may serve longer in order to fulfill the duties of their offices. E. If a Volunteer is appointed to fill the remainder of an unexpired term, the newly appointed Volunteer is eligible to serve a maximum of seven consecutive years unless conditions delineated in paragraph D above apply. F. If a Volunteer accumulates three consecutive unexcused absences in any one ASSET year (April through March), or otherwise fails to fulfill their responsibilities, the FunderVolunteers may, by a simple majority vote of quorum, request that a Funder appoint a replacement Volunteer. An unexcused absence is defined as when a Volunteer does not notify their funder representative and/or theAdministrative Team member or the Administrative Assistant about being absent. Notifying the Administrative Assistant is the preferred method. G. All Volunteers and Staff are required to sign Conflict-of-Interest and Confidentiality forms annually. (Appendix B). VI. OFFICERS A. Officers shall be Chair, Vice Chair-Elect, Past Chair, and Treasurer, each of whom shall be elected for a one-year term by a quorum of the Volunteers. B. Staff members are ineligible to hold an office. C. A Chair may not hold that office for more than two consecutive one-year terms. D. A vacancy in any office shall be filled by a majority vote of a quorum of the 5 Volunteers for the unexpired portion of the term, except for the position of past chair, which would remain vacant should that Vvolunteer leave the ASSET process. E. The ASSET Chair is authorized to sign contracts, and agreements, correspondence, and similar documents on behalf of ASSET with respect to operations of the ASSET board and/or response to letters from various sources. The Vice Chair-Elect may sign if the Chair is unavailable. VII. ASSET OPERATIONS A. Regular meetings of ASSET shall be held in accordance with Iowa’s Open Meetings law. If circumstances warrant it, a meeting of ASSET may be canceled by the Administrative Team. An announcement of meeting cancellation will be posted, and notice sent to members and participating agencies as soon as possible under the circumstances. B. Unless otherwise specified, meetings shall be conducted according to Robert’s Rules of Order. However, technical, or non-substantive departures from these rules shall not invalidate any action taken at a meeting. C. Agendas will be posted at Ames City Hall and the ASSET website (http://www.storycountyasset.org) at least three days prior to the meeting, and notification sent electronically to each ASSET member and participating Agency. D. A quorum shall consist of one-half plus one of the currently appointed volunteers. A majority vote of the quorum present shall constitute a decision of ASSET. In the event a quorum is not present, ASSET business may be conducted by a simple majority vote of those present, if at least one voting member from each Funder is represented. Exceptions to this include decisions for funding recommendations or changes to the Policies and Procedures, or anything that requires Funder approval. E. The Chair may vote on all business that comes before ASSET and shall be included as part of the quorum. F. Special meetings may be called by the Chair or by petition of one-fourth of the Volunteers with not less than five days written notice to the Volunteers and Staff by email or regular mail. G. Minutes of ASSET meetings shall be recorded and distributed to Staff, Volunteers, and Agencies, by posting on the ASSET website (http://www.storycountyasset.org). Minutes shall be made public in accordance with the Iowa Open Records law. H. ASSET records will be retained for five years. This includes but is not limited to budget books, Administrative Team meeting agendas and minutes, ASSET Board meeting agendas and minutes, agency audits and form 990s, agency applications, agency requests for new/expanded services, and other agency correspondence. 6 VIII. ADMINISTRATIVE TEAM OPERATIONS A. Staff members, the Chair, the immediate past Chair, the Vice Chair-Elect, and the Treasurer, shall serve as an Administrative Team. B. The Administrative Team will meet prior to regular ASSET meetings. If there are no significant pending actions, an Administrative Team meeting may be canceled by the Chair or Vice Chair Elect. C. All members of the Administrative Team shall be voting members on Administrative Team business, including staff members, except t. The ASSET Administrative Assistant and the Community Impact Directorshall not be a voting member. D. A quorum shall consist of more than half of the existing Administrative Team members. A quorum shall include at least one Volunteer. A majority vote of the quorum present shall constitute a decision of the Administrative Team. E. Minutes of the Administrative Team and ASSET shall be recorded and distributed to all Staff, Volunteers, and Agencies, by posting on the ASSET website (http://www.storycountyasset.org). Minutes shall be made public in accordance with the Iowa Open Records law. IX. COMMITTEES A. Staff and committees shall have substantial responsibility for the operation of ASSET and for assisting the Volunteers. Committees may be established as follows: 1. The Administrative Team may form committees to identify issues, perform studies, and bring recommendations to ASSET. 2. ASSET may request committees to identify issues, perform studies, and bring recommendations to ASSET. Committee members may be appointed by the ASSET Chair. 3. A Funder may request formation of a committee and make recommendations to ASSET with respect to membership on such committee. The ASSET Chair may appoint the committee members. X. DUTIES AND RESPONSIBILITIES OF ASSET A. To make annual allocation recommendations to the Funders for services provided by participating agencies. The recommendations shall be consistent with instructions and priorities received from the Funders; B. To set a timetable each year for the funding recommendation process; C. To organize hearings for agency presentations regarding their proposed budgets and program plans; 7 D. To review services and code definitions as assigned to agencies for use in the budget and billing process; E. To develop and maintain an index of services offered in Story County (This index will be located in the ASSET Reference Manual for Volunteers and Agencies.); To meet with the Funders at least twice yearly. At these meetings each Funder has one vote. A majority of Funders constitutes quorum; F. To give timely reports on funding recommendation decisions to the Funders and to the agencies; F.G. To develop and maintain an index of services offered in Story County (This index will be located in the ASSET Reference Manual for Volunteers and Agencies.); To meet with the Funders at least twice yearly (usually in January and September). At these meetings, each Funder has one vote. A majority of Funders present constitutes quorum; G.H. To perform any specific task that the Funders might request of ASSET. XI. AGENCY PARTICIPATION All Agency Requirements A. ASSET will annually review agencies and services, through the agency visit and budget process. B. Agencies shall annually provide comparative financial reports in accordance with Generally Accepted Accounting Practices (GAAP). There rReports shall be submitted within six months after the close of the Agency’s fiscal year. Reports will meet the following guidelines: 1. Agencies with an annual budget below $250,000 must, as least, submit an electronic copy of IRS Form 990 and a balance sheet prepared externally and independently to the ASSET Administrative Assistant. 2. Agencies with an annual budget of $250,000 or more must submit an electronic copy of their full comparative audit and an electronic copy of their IRS Form 990 to the ASSET Administrative Assistant. C. Any agency may request to be placed on the ASSET or Administrative Team’s agenda by contacting the Administrative Assistant storycountyasset@gmail.com New Agency Application Process A. A. Agencies seeking funding eligibility must be serving clients within the geographic area of Story County and shall submit a letter of intent to the ASSET Administrative Team by the due date stated in the ASSET calendar. Agencies must meet the criteria outlined in the Application for ASSET Agency Participation (Appendix A). The application form can be found under the “Forms and Resources” tab on the ASSET website located at www.storycountyasset.org . Formatted: Font: (Default) Arial, 11 pt, Bold, Font color: Black Formatted: Left, Indent: Left: 0.5", No bullets or numbering, Border: Top: (No border), Bottom: (No border), Left: (No border), Right: (No border), Between : (No border), Tab stops: Not at -1" + 0.5" + 1" Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: A, B, C, … + Start at: 1 + Alignment: Left + Aligned at: 0.5" + Indent at: 0.75" Formatted: Font: (Default) Arial, 11 pt, Bold, Font color: Black Formatted: Font: (Default) Arial, 11 pt, Font color: Black Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: A, B, C, … + Start at: 1 + Alignment: Left + Aligned at: 0.5" + Indent at: 1" Formatted: Font: (Default) Arial, 11 pt Formatted: Font: (Default) Arial, 11 pt, Font color: Black Formatted: Font: (Default) Arial, 11 pt, Font color: Black Field Code Changed Formatted: Hyperlink, Font: (Default) Arial, 11 pt Formatted: Font: (Default) Arial, 11 pt, Font color: Black Formatted: List Paragraph, Indent: First line: 0" 8 B. Agencies shall complete required forms, and present verification of the stated criteria. All application documents shall be submitted to the ASSET Administrative Assistant to distribute to the ASSET Administrative Team. C. The ASSET Administrative Team shall ensure that the forms are complete and make recommendations to the Volunteers. The Volunteers will then approve or disapprove the recommendation. D. A written notification shall be sent to the Agency, stating its acceptance or the reason whyreason it was not accepted. E. Approval of an applicant Agency does not guarantee a subsequent funding allocation. All Agency Requirements F. Agencies and services will be reviewed annually by ASSET, through the agency visit and budget process. G. Agencies shall annually provide comparative financial reports in accordance with Generally Accepted Accounting Practices (GAAP). These reports shall be submitted within six months after the close of the Agency’s fiscal year. Reports will meet the following guidelines: 1. Agencies with an annual budget below $250,000 must, at least, submit an electronic copy of IRS Form 990 and a balance sheet prepared externally and independently to the ASSET Administrative Assistant. 2. Agencies with an annual budget of $250,000 or more must submit an electronic copy of their full comparative audit and an electronic copy of their IRS Form 990 to the ASSET Administrative Assistant. H. Any Agency may request to be placed on the ASSET or Administrative Team agenda by contacting the Administrative Assistant. Non-Participating Agencies I. Approved ASSET agencies not actively participating in the ASSET process (submitting a budget request, reporting outcome data through Clear Impact Scorecard, participating in Liaison visits and agency hearings) for two consecutive budget years will be notified by July 1st in writing by the ASSET Chair or Vice Chair designee that they will be removed from the process effective the next available budget cycle. Agencies falling within this statusdesignated as non-participating based on the criteria above can re-apply to be an ASSET agency by following the New ASSET Agency Application Process as described above. Formatted: Indent: Left: 0", Hanging: 1", Tab stops: -1", Left Formatted: Indent: Hanging: 1" Formatted: Indent: Hanging: 1", Tab stops: -1", Left + Not at 1.5" Formatted: Indent: Left: 0", Hanging: 1", Tab stops: -1", Left + Not at 1.5" Formatted: Indent: Left: 0", Hanging: 1" Formatted: Indent: Hanging: 1" Formatted: Font: Bold 9 XII. FUNDING PROCESS A. Each Agency program requesting funding shall be assigned to one or more of the three focus areas (Education, Financial Stability, or Health). An agency may have programs assigned to more than one focus area. B. Each Volunteer shall be assigned to only one focus area and also assigned to one – two agencies within that focus areas as a Liaison. Volunteers shall familiarize themselves with shall review the services within that their assigned focus area. C. The Administrative Team shall prepare the appropriate budget and reporting forms for the agencies to complete and make the forms available via the ASSET website. D. Agencies must submit completed budget and reporting forms for all approved services to ASSET by the date stated in the yearly ASSET calendar. Budgets must be completed as instructed. Failure to submit a completed budgetcompleted budget by the deadline may result in not being considered for funding (e.g., budget requests submitted after the deadline in calendar year 2023 may not be considered for FY25 funding. E. Corrections to the Agency budget must be submitted by the deadline, unless otherwise granted an extension by the ASSET Administrative Team. F. E. Agencies must timely post Board of Directors meeting minutes to the virtual platform used by ASSET. FG.. The Administrative Team shall conduct an Agency training session on the date stated in the yearly ASSET calendar. Agency attendance at this meeting is required. G.H Volunteers shall conduct Liaison visits to individual agencies as scheduled on the ASSET calendar. As part of the review process ASSET Volunteers will be asked to attend an Agency or board meeting as outlined in the ASSET Reference Manual. H.I Hearings for agencies shall be conducted each year as scheduled on the ASSET calendar. I.J. Recommendations for allocations shall be made by ASSET to the Funders after the hearings and work sessions are completed and approved by the ASSET Board. K.J. Funding recommendations will be posted on the ASSET website by the date stated on the ASSET calendar and agencies will be notified by the Administrative Assistant that recommendations are available via email. L.K. If any Agency does not provide the required information, or provides information that is inadequate, incorrect, or not timely, ASSET shall make a report to the Formatted: Font: (Default) Arial, 11 pt Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: A, B, C, … + Start at: 6 + Alignment: Left + Aligned at: 0.5" + Indent at: 0.75" Formatted: Indent: Left: 0.5", First line: 0" 10 Funders that procedures were not followed and may recommend that funding be reduced, sequestered, or not allocated. M.L. ASSET agencies will collaborate and partner to provide services. The ASSET Administrative Team shall make a report to Funders if an agency does not make adequate efforts to coordinate services or respond to requests for information. XIII. PLANNING PROCESS ASSET shall provide a community forum to work constructively and cooperatively in addressing human services concerns. This may be achieved by, but is not limited to: A. Participating in studies and developing strategies that enhance the delivery of human services within the county; B. Collecting and evaluating facts that provide valid data for decisions on program needs and effectiveness of current delivery; C. Evaluate the need for new or modified services and/or duplication of services; D. Promote and encourage collaboration among agencies for efficiencies; E. Review agency updates and reports on services as documented through Clear Impact Scorecard and other reporting documents. XIV. CHANGES IN SERVICES New or Expanded Services A. Any ASSET Agency, providing services to Story County clients, that wishes to add new or expanded services, will report this information to the ASSET Administrative Team by completing and submitting the “Notification of New or Expanded Service” form by the date stated in the ASSET calendar. The Notification of New or Expanded Service form can be found under the “Forms and Resources” tab on the ASSET website located at www.storycountyasset.org . B. The need for new or expanded services shall be identified and aligned with the Funder’s priorities and the priority areas from the most recent Story County Community Needs Assessment. Service changes should include increases in service beyond the normal expected growth, new or different services that impact staffing, or services that result in new clientele. A.B. The Administrative Team will review the information and determine if the service(s) meets criteria to be included in the ASSET funding process. The Administrative Team will inform the ASSET Board of the new/expanded service(s). This review and informing ASSET is not a commitment to funding. If ASSET requests additional information, a committee of Volunteers may be appointed to gather more information and report its finding to ASSET for further review. Formatted: Indent: Left: 0.5", Hanging: 0.5" Formatted: Indent: Left: 0.5", Hanging: 0.5" 11 Modifying Services D. If an Agency modifies a service during the funding year, written notification must be given to Funders under contract 30 days prior to implementing changes. Each Funder will determine if the modifications are acceptable and continue to fund, or if funding will discontinue. Reducing or Discontinuing Services E. D. If an Agency is reducing or discontinuing dropping a service, a letter written notification should be submitted to the ASSET Administrative Team via the Administrative Assistant at storycountyasset@gmail.com within thirty 30 days of the Agency Board of Directors’ vote to reduce or dropdiscontinue a service. E. If an Agency modifies a service during the Funding year, written notification must be given to Funders under contract 30 days prior to implementing changes. Each Funder will determine if the modifications are acceptable and continue to fund, or if funding will discontinue. Returning Services F. An Agency requesting funding through ASSET for a service that had been previously funded by one or more Funders, and the last time the service was funded through ASSET was one or more funding cycles ago will need to complete a Notification of Returning Service form and submit it by the date stated on the ASSET calendar. The Notification of Returning Service form can be found under the “Forms and Resources” tab on the ASSET website www.storycountyasset.org G. The need for the Returning Service shall be identified as well as an explanation of why funding through ASSET was discontinued or no longer pursued. The need should align with the Funder’s priorities and the priority areas from the most recent Story County Community Needs Assessment. H. The Administrative Team will review the information and determine if the service(s) meets criteria to be included in the next available ASSET funding cycle. The Administrative Team will inform the ASSET Board of the Returning Service request. This review and informing ASSET is not a commitment to funding. If ASSET requests additional information, a committee of Volunteers may be appointed to gather more information and report its findings to ASSET for further review. XV. FUNDING APPEAL PROCESS An Agency wishing to make an appeal may do so by following the individual Funders’ appeal process. Contact the individual ASSET Funder staff representative for further information and forms. XVI. AMENDMENTS TO POLICIES AND PROCEDURES A. These Policies and Procedures shall be reviewed annually prior to the May ASSET Board meeting. 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A proposed amendment shall require a majority vote of quorum of the ASSET Board to recommend such amendment to the Funders. 13 APPENDIX A ASSET (Analysis of Social Service Evaluation Team) CRITERIA FOR FUNDING ELIGIBILITY Financial support through ASSET can be applied for by human service agencies that are serving clients within the geographic area of Story County and who meet the basic eligibility criteria. Approval of an applicant agency does not guarantee a subsequent dollar allocation. The allocation recommendation will be made on a service-by-service basis during the annual allocation process. To be considered for financial support, agencies must comply with the following requirements and provide supporting documents to demonstrate compliance: A. The agency must be a non-profit corporation or chartered as a local unit of a non-profit corporation that has an IRS section 501(c) (3) status or local, state, or federal government agency (i.e., formed by a 28E Agreement) that has a presence within and serves the people of the State of Iowa. B. The agency must have articles of incorporation, bylaws, or other documents, which clearly define its purposes and function. C. The agency must have an Equal Opportunity Policy that has been approved by its Board of Directors. D. The agency must have been incorporated and actively providing services for at least one year at the time of the application. E. The agency must maintain in its budget and services a demarcation between any religious and other programs so that ASSET does not financially support religious purposes. F. The agency must demonstrate need and community support for the proposed service through letters of support, needs assessments, or other documentation. G. The agency shall be governed by a Board of Directors or Advisory Board who serve without compensation and who approve and oversee the implementation of the budget and policies of the agency. H. Agencies that offer the following services shall not be eligible for funding from ASSET Funders: 1. Agencies that are primarily political in nature. 2. Agencies that provide services limited to the members of a particular religious group. 3. Agencies that exist solely for the presentation of cultural, artistic, or recreational programs. 4. Basic educational program services to be consideredbe considered the mandated responsibility of the public education system. The ASSET Reference manual includes the list of services currently considered for funding. Each service includes a Service Code Number, Service Code Name, Service Definition, Unit of Service and Category (Education, Financial Stability, and Health). Agencies applying to be included in the process must identify what services they would be requesting funds to support. To apply as an ASSET Agency Participant, complete the Application for ASSET Agency Participation and send the request, including the documentation outlined in the application to: storycountyasset@gmail.com. The application form can be found under the “Forms and Resources” tab on the ASSET website www.storycountyasset.org Please direct any questions to the ASSET Administrative Assistant. 14 APPENDIX B – FORMS Organization: Story County Analysis of Social Services Evaluation Team (ASSET) Policy: Conflict of Interest Policy Date Adopted: 4/10/03 Date Revised: Story County ASSET and its voting members/staff persons, hereinafter referred to as “board” and “board members(s),” agree to the following conflict of interest policy hereinafter referred to as “policy,” as adopted and revised as indicated above: 1. The policy will be adopted yearly at the first regularly scheduled board meeting following the start of the fiscal year. Each board member is to review and sign the policy at the first board meeting prior to voting on any matters before the board (if applicable). 2. A new voting board member/staff person will be required to review and sign the policy prior to voting as a board member (if applicable) at the beginning of their term and/or the first meeting of the fiscal year. 3. It is the duty of a voting board member/staff person to disclose a conflict of interest to the full board when a conflict arises. Disclosure may be made at any time to the ASSET Administrative Team; hereinafter referred to as “the Team,” who shall then notify the full Board. A record of the conflict of interest shall be made at the first regularly scheduled board meeting following disclosure. 4. A conflict of interest is defined in chapter 68B, Iowa Code. The Iowa Code defines conflict of interest as that which evidences an advantage or pecuniary benefit for the member and/or their immediate family not available to others similarly situated. A violation for a conflict of interest is punishable by both civil and criminal penalties in the State of Iowa. 5. A “potential” conflict of interest is defined herein. A potential conflict of interest is when a voting board member/staff person has reason to believe there may be a conflict of interest. This potential conflict shall be disclosed in the same manner as a conflict. If, in the opinion of the Team, the circumstances meet the definition of a conflict of interest the matter shall then be disclosed to the full board and a record shall be made at the next regular meeting. 6. A voting board member/staff person with a conflict of interest shall not vote or use their personal influence with any board member on the matter in conflict. I agree by my signature below that I have read the above Story County ASSET Conflict of Interest Policy and understand it and will abide by the terms and conditions as stated herein. Date: __________________ Print Name: ________________________________ Signature: 15 Organization: Story County Analysis of Social Services Evaluation Team (ASSET) Policy: Conflict of Interest Policy Date Adopted: 4/10/03 Date Revised: Story County ASSET Volunteer Confidentiality Agreement Individuals who serve with Story County ASSET in the following areas are required to sign the Volunteer Confidentiality Agreement annually. Story County ASSET and its voting members/staff persons, hereinafter referred to as “board” and “board member(s),” agree to the following outlined below: Volunteers IndiviudalsIndividuals toto sign include: 1. Board Member 2. Funder Staff 2.3. Community Impact Director 3.4. ASSET Administrative Assistant Any individuals volunteer who haves signed the Volunteer Confidentiality Agreement and does not follow the terms of the Agreement may be removed from their volunteer position by the ASSET Administrative Team. Agreement I understand that through my volunteer involvement with Story County ASSET, I may receive or have access to confidential information. I agree that I will maintain in strict confidence any confidential information about which I become aware, whether written, oral, or visual. I also agree that I will not disclose, use, duplicate or otherwise divulge any confidential information directly or indirectly to any other person or entity except when appropriate in myin m y volunteer work with Story County ASSET. I understand that any information shared during my involvement with Story County ASSET shall not be disclosed at any time beyond my involvement. I agree that I will not knowingly alter, destroy, or mutilate documents (online or hard-copyhard copy) with the intent to impede, obstruct or influence the accuracy and completeness of retained records. Confidential Information includes, but is not limited to: 1. Information relevant to Ffunders that is not open to the public; 2. Individual ASSET funded agency data (ClearImpact Scorecard); 3. Non-public information concerning Story County ASSET’s affairs; 4. Information relating to ASSET Agency program participants, including names, contact information, and any personal information. Non-Confidential Information This agreement shall not apply to any information that: 1. Is determined to be public records under Chapter 22 of the Iowa Code, the Iowa Open Records Law; 2. Is received by the board member from a third party not privy to this Agreement as a matter of right and the third party is under no obligation to keep the information confidential; 3. Was independently developed by the signee volunteer without reference to or use of the Confidential 4. Is disclosed by Story County ASSET in any publicly available regulatory filing; or 5. Is otherwise approved for release by written authorization of the Story County ASSET Administrative Team. Date: Name: Signature: Formatted: Font: 8 pt, No underline, Underline color: Auto, Font color: Auto, Not Expanded by / Condensed by 1 ITEM # 17 Staff Report FY 2022-23 Year-End Sustainability Report June 13, 2023 This report provides a year-end update of the FY2022-23 activities and accomplishments related to the Sustainability Advisory Services contract between the City of Ames and Iowa State University. BACKGROUND: On July 1, 2010, the City entered into a contract with Iowa State University to utilize the services of its fulltime Director of Sustainability. The contract covers a maximum of 480 hours annually (or no more than 25 percent of the Director of Sustainability’s time). The Initial Scope of Services focused on the reduction of electric consumption. As additional opportunities and needs have been identified related to sustainability, the Scope of Services has expanded and diversified. During FY 2022-23, in keeping with the Council’s direction, the Scope of Services targets the following priority areas re lated to energy consumption reduction, as well as adding waste reduction and diversion: 1) Continue to work with Public Works Department and Water and Pollution Control Department on reuse and diversion programs related to the waste stream, including – but not limited to – the exploration of a composting and food waste program. 2) Continue to support and strengthen the Smart Business Challenge through outreach and recruitment of participants, oversight of Challenge interns, and marketing of outcomes and accomplishments of Challenge participants. 3) Continue to represent the City at events that educate residents about ongoing City sustainability efforts, rebates, and waste opportunities. 4) Coordinate Rummage RAMPage at the Ames Intermodal Facility in partnership with the Resource Recovery Plant, Public Relations, CyRide, and Iowa State University, to address concerns that usable housewares and furniture are being needlessly discarded and hard-to-process materials are being sent to the Resource Recovery Plant. 2 5) Serve as a City contact with consultants to complete a Climate Action Plan. Help lead the committee of City employees in collaboration with the selected consultant to complete and present the Climate Action Plan to Council. PROGRESS ON SCOPE OF SERVICES: 1. Continue to work with Public Works Department and Water and Pollution Control Department on reuse and diversion programs related to the waste stream, including – but not limited to – the exploration of a composting and food waste program. Year-End FY2022-23 accomplishments include the following for Priority Area #1: • Promoted and increased awareness and education related to the City of Ames FWD (Food Waste Diversion) program. More than 102 tons of food waste have been collected since the program’s beginning in 2019 – 16.5 tons being collected January-May 2023. Collaboration partners: Public Works – Bill Schmitt, Mark Peebler and Lorrie Hanson, and Public Relations Officer – Susan Gwiasda; Parks & Recreation also assists through selling collection buckets at the Community Center Gym. 2. Continue to support and strengthen the Smart Business Challenge through outreach and recruitment of participants, oversight of Challenge interns, and marketing of outcomes and accomplishments of Challenge participants. Year-End FY2022-23 accomplishments include the following for Priority Area #2: • Continued recruitment of additional businesses to the Smart Business Challenge and three-year recertification of current certified business members. Thirty-five businesses are currently participating in the Challenge. Current certifications in the Challenge include 10 silver, six gold, and 13 platinum members. One new business joined the Challenge since mid-year, Iowa Home Crafters. • Completed certification for two business, Hastings & Gartin Law Group at the gold certification level and Iowa Home Crafters at the silver certification level. • Completed additional recertifications for businesses being certified for at least three years. Five businesses completed recertification since the mid-year report, Chevron REG, Barilla America and Worldly Goods – recertified at the platinum level, and Café Diem and Jax Outdoor Gear – recertified at the gold level. 3 • Hosted the annual Smart Business Challenge Recognition Luncheon on Jan. 19 at Reiman Gardens. This year’s keynote speaker was Donald Kom, Electric Services Director, speaking on, “How the Business Community Can Support the Ames Climate Action Plan.” Links to recordings of this year’s event and keynote address are available on the Smart Business Challenge website. Next year’s event is scheduled for Thursday, January 18, 2024. • Completed a blog post (by this year’s intern team), “Celebrating Sustainable Commitments by the Ames Business Community” highlighting the events of the past year and “what’s to come in 2023-2024.” Interns also joined one of the KHOI monthly sustainability programs to discuss and highlight the Smart Business Challenge. Collaboration partners: Electric Services – Donald Kom and Joel Zook; Public Works – Bill Schmitt, Liz Calhoun, Mark Peebler, and Lorrie Hanson; Water & Pollution Control – John Dunn; and Public Relations Officer – Susan Gwiasda 3. Continue to represent the City at events that educate residents about ongoing City sustainability efforts, rebates, and waste reduction opportunities. Year-End FY2022-23 accomplishments include the following for Priority Area #3: • Participated in the Iowa State University WelcomeFest and City of Ames EcoFair. • Participated as a reviewer, related to semester work planning for the sustainable future of the City of Ames, focused on the results of two College of Design courses, the Geodesign for Sustainable Futures (held at Iowa State University) and the Urban Planning and Design Studio (held at the University of Georgia). • Participated in the Ames Walk Bike Roll pedestrian and bicycle master planning process. • Assisted in the development and facilitation of the six-hour “Earth Day on the Airwaves” event in collaboration with KHOI Community Radio on April 22, featuring live updates from the Water Pollution Control Plant open house and Ames Repair Cafe, as well as community voices sharing initiatives, activities, and stories related to celebrating Earth Day. • Coordinated with City and University staff in the planning and implementation of Stash the Trash, April 24-May 1. • Continued a monthly radio program on KHOI focused on community sustainability accomplishments, initiatives, and opportunities. • Continued to represent the City in sustainability update segments on KASI. • Continued sharing of City of Ames sustainability efforts as part of speaking engagements. • Continued sharing of City of Ames and Ames community volunteer opportunities 4 and sustainability events via Live Green! Monthly newsletter, Live Green! social media platforms and targeted emails. • Engaged City of Ames department participation in Iowa State University environmental events. Public Works (Storm Water and Resource Recovery), City Manager’s Office and Electric Services tabled at the Campus Sustainability Month Celebration (October 25), Sustainapalooza (February 21), and Earth Day (April 18) events. 4. Coordinate Rummage RAMPage at the Ames Intermodal Facility in partnership with the Resource Recovery Plant, Public Relations, CyRide, and Iowa State University, to address concerns that usable housewares and furniture are being needlessly discarded and hard-to-process materials are being sent to the Resource Recovery Plant. Year-End FY2022-23 accomplishments include the following for Priority Area #4: • Completed six planning meetings for the 2023 Rummage Rampage event. This year’s event will be held from Friday, July 28, to Saturday, August 5. This year’s event will require over 1,700 hours split up among nearly 450 different volunteer shifts to benefit non-profit organizations. This includes overnight as well as day-time opportunities. • Completed an informational meeting for non-profit organizations on May 4. • The timeline calendar for this year’s event includes the following key dates: • May 20: Deadline for agencies to sign-up for funding eligibility. • May 20 – June 16: Agencies register volunteers and receive weekly updates. • June 16: Deadline for agencies to register for at least 10 hours. Agencies notified if they have not registered 10 hours to qualify for funding distribution. • June 20 – July 22: Volunteer registration opens to the general public. • July 12: Volunteer Orientation meeting. • July 28: Event begins. • Additional event information, as well as additional instructions for what and how to donate, can be found on the Rummage Rampage website. • Partnering with ROAR (Rehoming Our Aquariums and Animals Responsibly) will take place again this year. Due to very busy schedules for our ROAR partners, assistance will be available on an as-needed basis throughout the event, rather than on-site. Collaboration partners: Iowa State University Parking Services, Iowa Department of Natural Resources, Story County Conservation, Iowa Wildlife Center, Resource Recovery Plant, Ames Police, Ames Electric Services, Ames Animal 5 Shelter, Ames Parks & Recreation, Ames Water & Pollution Control, Ames Public Works, Public Relations Office, and community non-profit organizations and volunteers. 5. Serve as a City contact with consultants to complete a Climate Action Plan. Help lead the committee of City employees in collaboration with the selected consultant to complete and present the Climate Action Plan to Council. Year-End FY2022-23 accomplishments include the following for Priority Area #5: • Collaborated with City staff, community volunteers and consultant SSG to support milestone components of the Climate Action Plan process including: o Completion of bi-weekly consultant planning and engagement meetings. o Continued assistance with community engagement, outreach, and awareness-building opportunities. Presentations provided at events and for civic and community groups have included OLLI (Osher Lifelong Learning Institute at Iowa State University), Story County Go Green Team, Ames Homebuilders Association, Ames Lions Club, Ames Historic Preservation Commission, Green Hills Community, ISU Women’s Club Nature Study Group, and Northcrest Community. o Continued coordination with technical assistance team members related to evaluating the “Six Big Moves.” This document identifies 29 strategies to achieve Climate Action Plan goals of 83% reduction in carbon emissions by 2030 and net zero by 2050. Working with the technical team to analysis the 29 strategies based on eight criteria: amount of administrative effort needed, feasibility of achievement, legal feasibility, cost, funding, impact on residents in terms of property taxes, utility rates, etc., cost compared to the tonnage of carbon removed, and impact on inclusion. Completion of Technical Advisory Team report to Council, related to the analysis of 29, “Six Big Move” strategies toward achieving goals of 83% carbon emissions reduction by 2030 and carbon neutrality by 2050. Analysis was completed and reported, based on eight criteria: analysis the 29 strategies based on eight criteria: amount of administrative effort needed, feasibility of achievement, legal feasibility, cost, funding, impact on residents in terms of property taxes, utility rates, etc., cost compared to the tonnage of carbon removed, and impact on inclusion. o Completion of Climate Action Implementation Plan. o Completion of two Steering Committee workshops. Collaboration partners: Electric Services – Donald Kom and Joel Zook; City 6 Manager’s Office – Deb Schildroth and Susan Gwiasda; City staff serving on the CAP Technical Team and citywide community members serving on the CAP Supplemental Input Committee Caring People  Quality Programs  Exceptional Service 515.239.5101 main 515.239.5142 fax 515 Clark Ave. Ames, IA 50010 www.CityofAmes.org City Manager’s Office MEMO To: Ames Mayor and City Council From: Steven L. Schainker, City Manager Date: June 13, 2023 Subject: Sustainability Advisory Services Contract - FY 2023-24 The contract for shared sustainability services with Iowa State University is being presented for approval for the full 12 months in FY 2023/24 at the annual cost of $37,032 (25% of salary and benefits). However, as you will recall, funding has been appropriated for a new, fulltime Sustainability Coordinator. Therefore, it is our intent to exercise the termination clause in the contract (Article V) by giving a 90 day notice sometime during the fiscal year so that the contract will terminate by the time the new city position is filled. Even though our formal relationship with ISU will end, it is our hope that our new Sustainability Coordinator will continue to collaborate with the ISU Director of Sustainability given that our Climate Action Plan (CAP) is community-based and ISU remains a partner in carbon reduction. The scope of services for next year’s contract has been modified to reflect the areas that will require the most attention as staff works toward CAP implementation, program development, and behavior change. Education and outreach with residents and students will continue to be a priority as Ames moves toward a carbon-neutral future. Item No. 17 CONTRACT FOR SUSTAINABILITY ADVISORY SERVICES This Agreement, made and entered into the 1st day of July 2023, by and between the CITY OF AMES, IOWA, hereafter called the “City” and IOWA STATE UNIVERSITY, hereafter called “ISU.” WITNESSTH THAT: WHEREAS, the City and ISU had previously entered into a Contract for Sustainability Advisory Services dated July 1, 2010, which was, by mutual consent, extended to December 31, 2011, and to June 12, 2012, and to June 30, 2013, and to June 30, 2014; and to June 30, 2015, and to June 30, 2016, and to June 30, 2017, and to June 30, 2018, and to June 30, 2019, and to June 30, 2020, and to June 30, 2021, and to June 30, 2022, and to June 30, 2023, WHEREAS, the City and ISU remain committed to the concept of sustainability and are desirous of reducing carbon emissions; and WHEREAS, ISU currently employs a Director of Sustainability to coordinate their sustainability efforts; and WHEREAS, the sharing of the services of ISU’s Director of Sustainability is a more efficient method for both the City and ISU to provide this service. NOW, THEREFORE, the parties hereto agree as follows: I PURPOSE The purpose of this agreement is to secure for the City and its citizens leadership, coordination, and support services for sustainability efforts directed at carbon emission reduction and promoting sustainable community practices. II SCOPE OF SERVICES ISU, through its Director of Sustainability, shall assist City staff in the implementation of conservation efforts and other sustainable practices by planning, implementing, and carrying out the following programs or initiatives: 1. Continue to assist with public education, outreach, speaking engagements, research on potential funding sources, and implementation of a City Council-approved Climate Action Plan. 2. Continue to represent the City at events that educate residents about ongoing City sustainability efforts, rebates, and waste reduction opportunities. 3. Continue to coordinate Rummage RAMPage at the Ames Intermodal Facility in partnership with the Resource Recovery Plant, Public Relations, CyRide, and Iowa State University, to address concerns that usable housewares and furniture are being needlessly discarded and hard-to-process materials are being sent to the Resource Recovery Plant. 4. Continue to support and strengthen the Smart Business Challenge through outreach and recruitment of participants, oversight of Challenge interns, and marketing of outcomes and accomplishments of Challenge participants. III METHOD OF PAYMENT Although this is a lump sum contract for consulting services, ISU anticipates devoting a maximum of 480 hours (25%) of the Director of Sustainability’s time to complete the tasks identified in the Section II. Furthermore, ISU shall not charge for the use of ISU office space or office equipment (such as computing and communications) used on a day-to-day basis by the Director of Sustainability for conducting the work. The City will disburse payments to ISU each month in the amount of $3,086. The maximum total amount payable by the City under this agreement is $37,032 for work detailed in the SCOPE OF SERVICES (Section II of this Contract) and no greater amount shall be paid. IV SUPERVISION OF CONTRACTED SERVICES The work of ISU’s Director of Sustainability under this agreement shall be supervised and directed by the Ames City Manager or his designee. Each month, the Director of Sustainability shall provide a report to the City Manager or the City Manager’s designee highlighting the progress being made to accomplish the tasks required in Section II. Also, biannual progress reports will be provided to Council will be provided in December and June of each contract year. Clerical assistance needed to perform the work identified in the SCOPE OF SERVICES (Section II) will be provided by the City Manager’s Office. V DURATION AND EARLY TERMINATION This agreement shall be in full force and effect from and after July 1, 2023, until June 30, 2024. This agreement may be terminated without cause by either party upon the giving of notice 90 days advance written notice. On or before April 1, 2024, the parties will discuss renewal of this agreement. VI DISCRIMINATION PROHIBITED In accordance with Chapter 14 of the Municipal Code, no person shall, on the grounds of age, race, color, creed, religion, national origin, disability, sexual orientation, or sex be excluded from participation in, be denied benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available under this Agreement. IN WITNESS WHEREOF the parties hereto have, by their authorized representatives, set their hand and seal as of the date first above written. CITY OF AMES, IOWA ATTEST: BY_____________________________ __________________________________ John A. Haila, Mayor Renee Hall, City Clerk IOWA STATE UNIVERSITY BY Shawn Norman, Senior Vice President for Operations and Finance 1 ITEM #: 18 DATE: 06-13-23 DEPT: FIN. COUNCIL ACTION FORM SUBJECT: REQUEST TO WAIVE FORMAL BIDDING REQUIREMENTS AND AUTHORIZE PURCHASE OF SOFTWARE MAINTENANCE FROM SUPERION, LLC (MAPSG) BACKGROUND: On June 14, 2005, the City entered into a 28E Agreement to support a joint computer network for public safety. The Multi-Agency Public Safety Group (MAPSG) is a public safety collaboration that includes Story County Sheriff’s Office, Iowa State University Department of Public Safety, and Ames Police as the principal collaborators. As part of the agreement, each entity is allocated a share of costs and responsibilities. The City is responsible for 27% of the costs and for arranging as well as payment of software maintenance. In order to comply with the terms of the agreement, the City has historically purchased ONESolution software, a software product of Superion, LLC, a CentralSquare Company (Central Square). Central Square is the shared public safety software vendor for the Public Safety Computer Aided Dispatch, Police Records, Phase II Mapping, MCIC/State Interface, and reporting applications. The City contracts with the vendor on an annual basis for maintenance services. Central Square, LLC is the sole provider of maintenance for these software applications. This yearly maintenance includes 24- hour programming support, software upgrades on all applications throughout the year, and eligibility to participate in the Central Square Users' Group annual meeting, where software enhancements are requested and formalized for the next year. The representatives of each Agency responsible for the coordination of MAPSG continue to believe this solution continues to be the best solution to meet the needs of the group. In anticipation of the annual renewal, $211,591 was included and approved by the City Council as part of the FY 2023/24 budget process. This estimate was a 5% increase over the previous renewal from ONESolution software. Unfortunately, the renewal provided by ONESolution software was higher than anticipated, $224,952.33, a 10% increase from the July 2022 cost. The City of Ames’ share of these expenses is $61,299.51, approximately 27%. While this renewal represents a significant increase in renewal cost, the MAPGS partners continue to believe this solution is best suited to meet the needs of the partnership and avoid significant disruptions in service. If approved, staff will prepare a budget amendment to accommodate the increase in Fall 2023. 2 ALTERNATIVES: 1. Waive formal bidding requirements and authorize City staff to enter into FY 2023/2024 software maintenance contracts with Superion, LLC, a CentralSquare Company, Lake Mary, FL, in the amount of $224,952.33. 2. Do not authorize continuing a software maintenance contract with Superion LLC, and attempt to find another vendor for this type of software or discontinue the intergovernmental partnership. CITY MANAGER’S RECOMMENDED ACTION: As part of the MAPSG agreement, the City is responsible for software maintenance, of which the City is responsible for 27% of the total cost. The group has historically utilized Central Square as the shared public safety software vendor for the Public Safety Computer Aided Dispatch, Police Records, Phase II Mapping, MCIC/State Interface, and reporting applications and has been happy with the product and service provided. Because Central Square, LLC is the sole provider of the software, staff believes it is in the City’s best interest for the Council to waive the formal bidding requirement. Even though the renewal costs are higher than anticipated, the representatives of MAPSG continue to recommend approval. Of the total renewal cost of $224,952.33, the City will be responsible for 27% or $61,299.51. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ITEM #: ___19____ DATE:06-13-23 DEPT:___HR__ COUNCIL ACTION FORM SUBJECT: RENEWAL OF DENTAL INSURANCE ADMINISTRATOR CONTRACT BACKGROUND: For many years the City has contracted with Delta Dental of Iowa to administer the Dental Insurance benefits approved by City Council for City employees and their families. Over the past several years Delta has provided good customer service and has had a commendable record of accurate and timely claim payment. Delta Dental also has advantageous contractual relationships with dental providers in Ames and throughout central Iowa, which allows the City to realize significant discounts on services received. Delta has a proven record of being able to administer the existing plans and has also been a willing and capable partner in our efforts to improve the health status of employees and their families through quality programs. For FY 2023/24, Delta Dental is estimating the City’s annual claims to be $435,126. Compared to the FY 2022/23 contract, fixed fees proposed by Delta Dental for contract administration in FY 2023/24 will increase from $4.99 per contract to $5.14 per contract, or 3.0%. The total projected annual expenses for dental, inclusive of claims and contract administration, is $468,680 for FY 2023/24. The adopted FY 2023/24 City budget contains sufficient funding in the health insurance program for these expenses. ALTERNATIVES: 1. Accept the renewal documents from Delta Dental of Iowa to provide administrative services for dental benefits effective July 1, 2023. 2. Reject the renewal from Delta Dental of Iowa. CITY MANAGER'S RECOMMENDED ACTION: Over the past two decades Delta Dental of Iowa has been an effective administrator of the City’s dental administrative services. Renewal of this contract will provide the best value to the City in administering its dental insurance program. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative #1, as described above. 1 ITEM #:___20____ DATE: 06-13-23 DEPT: __HR__ COUNCIL ACTION FORM SUBJECT: HEALTH INSURANCE ADMINISTRATIVE SERVICES CONTRACT RENEWAL BACKGROUND: For the past eighteen years Wellmark Blue Cross Blue Shield of Iowa has been the City’s provider for administrative services and excess coverage for the self-insured health and pharmacy programs. Wellmark was originally awarded this contract after a competitive Request for Proposals. Since then, Wellmark has provided good customer service and has had a commendable record of accurate and timely claims payments. Wellmark also has advantageous contractual relationships with medical providers in Ames and throughout Iowa that allow the City to receive significant discounts on services received. Wellmark has a proven record of being able to administer the existing plans and has been a willing and capable partner in our efforts to improve the health status of employees and their families through quality programs and health promotion. ADMINISTRATIVE AND ACCESS FEES: In renewing the administrative agreement for FY 2023/24, Wellmark will charge $51.94 per member per month in administrative and access fees, effective July 1, 2023. This is a per member per month increase of 3.4% compared to FY 2022/23. However, because the number of covered individuals is projected to be more in FY 2023/24 compared to the current year, the projected total cost for administrative and access fees in FY 2023/24 is expected to increase by 5%, to $343,427. Administrative and Access Fees FY 2022/23 FY 2023/24 # of Covered Members 542 551 Per Member, Per Month Fee $50.25 $51.94 TOTAL COST $326,826 $343,427 STOP LOSS COVERAGE: The City also obtains individual and aggregate stop loss coverage from Wellmark. The individual stop loss protects the City from specific claims that exceed $125,000 incurred in one year, while the aggregate stop loss protects the City in the event that total claims exceed 120% of projected losses. Effective July 1, 2023, Wellmark will charge $164.15 per member per month for specific and aggregate stop loss premiums. 2 In FY 2022/23, the stop loss rate charged per member per month was $133.15. However, the stop loss trend over the past several years has significantly exceeded Wellmark’s projections. For that reason, the stop loss premium rates for FY 2022/24 will increase by 23%. In FY 2023/24 the City will pay $1,085,360 in specific and aggregate stop loss premiums. Specific and Aggregate Stop Loss Premiums FY 2022/23 FY 2023/24 # of Covered Members 542 551 Per Member, Per Month Fee $133.15 $164.15 TOTAL COST $866,008 $1,085,360 OVERALL HEALTH CARE COST PROJECTIONS: Gallagher, the City’s contracted Health Benefits Consultant, assisted with reviewing the overall administrative fees and services Wellmark presented for FY 2023/24. The increase for medical health care costs, including projected FY 2023/24 medical (Wellmark) claims and all Wellmark administrative fees, is estimated at 11.6% for FY 2023/24 (a total of approximately $11,081,030). This increase for medical costs, when combined with dental cost projections (which are estimated to remain flat), results in an overall increase to the Health Insurance Fund of 10.6% in FY 2023/24. This projected increase was reported to City Council at the February 3, 2022 Budget hearing. At that time, staff reported to Council that an 8% increase in premiums, along with the use of approximately $353,185 from the available balance in the Health Insurance Fund, would be used to finance these increased costs. The Health Insurance Fund contains a sizeable unreserved fund balance that has been slowly reduced over the past several years to reduce the impact of large premium increases. Currently, the Health Insurance Fund contains an unreserved fund balance of $4,983,557. This information was anticipated at the time the FY 2023/24 Budget was prepared. Therefore, sufficient funds exist to cover the increase in administrative fees, increase in stop loss premiums, and anticipated increases in claims with the 8% increase in premiums and $353,185 from the available balance in the Health Insurance Fund. UPCOMING CHANGE TO PHARMACY BENEFIT MANAGER: The City has historically included Pharmacy Benefit Manager (PBM) services as part of the bundle of services Wellmark provides. PBMs are third party companies that function as intermediaries between insurance providers, such as Wellmark, and pharmaceutical manufacturers. PBMs negotiate rebates with manufacturers, process claims, create pharmacy networks, review drug utilization, and manage mail-order specialty pharmacies. Since pharmaceutical costs are a significant portion of the overall costs 3 incurred by the City’s Health Insurance Fund, the terms that can be negotiated by a PBM can result in significant impacts to the City’s costs. Staff has conducted a Request for Proposals (RFP) for a PBM vendor as a service carved out from the bundle of services provided by Wellmark. It is anticipated that a presentation will be made to the City Council later this calendar year with the PBM recommendation. It was originally staff’s desire to have a new PBM contract in place for July 1, 2023. However, it has recently become clear that timing will not be possible. Therefore, a separate PBM agreement is expected to be presented at a later date for a start date of January 1, 2024. Therefore, the agreement with Wellmark that is before City Council for approval is a six-month renewal from July 1, 2023 to December 31, 2023. Another contract with Wellmark, including slight administrative fee rate changes, for the final six months of FY 2023/24, will be presented later this calendar year, reflecting adjustments due to the PBM change. ALTERNATIVES: 1. Accept the renewal documents from Wellmark for administrative services, specific and aggregate excess insurance, and access fees for benefits effective from July 1, 2023 to December 31, 2023. 2. Do not renew the City’s health insurance administrative services contract with Wellmark. CITY MANAGER'S RECOMMENDED ACTION: Wellmark has been an effective administrator of the City’s health care administrative services. Wellmark’s services are cost-effective, and they have a strong working relationship with the City’s other health care partners. Renewal of this contract will provide the best value to the City in administering its health insurance program. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative #1, as described above. 1 ITEM #: 21 DATE: 06-13-23 DEPT: HR COUNCIL ACTION FORM SUBJECT: WELLNESS PROGRAM SERVICES AGREEMENT BACKGROUND: On January 23, 2023, the City initiated a Request for Proposals (RFP) process for wellness program support services for the City’s Health Promotion Program with a budget of $35,000 for FY 2023/24. Requested services included:  Health risk assessments (online and paper-based)  An online web portal with a wide variety of online wellness programs  Incentive administration tracking for the Healthy4Life program that rewards employees through health risk assessment  Health coaching  Online tracking of wellness program  Integration of participant data  Periodic reporting (monthly, quarterly, yearly measurement and reports) that cover the portal utilization and engagement, population health risks, projected financial summary, and analyzing health data in the same population over consecutive years. Responses were received from 14 firms. Four were selected as finalists for further evaluation, as indicated below: Firm Selected As Finalist AlbumHealth Bravo Wellness CHC Wellbeing X GoPivot Solutions Healthbreak, Inc. Optimum Health Solutions Rock Valley Physical Therapy StatBridge Sterling Wellness Solutions Telligen X Treo Wellness US Wellness Wellmark, Inc. X Wellworks For You X 2 The proposal from Wellmark Blue Cross Blue Shield, Des Moines, IA was identified by the review team as the best proposal. Staff believes the firm provides the best value and aligns most thoroughly with the goals of the City’s wellness program as demonstrated throughout the evaluation process. Wellmark has also worked with the City for over 20 years in the health insurance services market. Therefore, staff is recommending awarding to Wellmark Blue Cross Blue Shield for these wellness program support services. Staff has prepared a one-year contract for the period of July 1, 2023 to June 30, 2024, with an option to renew for four additional one-year periods, at a cost of not to exceed $27,885 in FY 2023/24. The cost of renewal would increase 3% each year. Funds for the services in this proposed contract will be paid from the City’s Health Insurance Fund. The FY 2023/24 Budget contains funding for this agreement. ALTERNATIVES: 1. Award a contract to Wellmark Blue Cross Blue Shield for FY 2023/24 Wellness Program Services beginning July 1, 2023 to June 30, 2024 at a cost not to exceed $27,885. 2. Reject the contract and direct staff to seek wellness program services from an alternative firm from the RFP process. CITY MANAGER’S RECOMMENDED ACTION: Wellmark Blue Cross Blue Shield has an extensive record of providing health insurance services to the City of Ames for the past 20+ years, as well as other city governments and public organizations throughout Iowa. Additionally, Wellmark has been successfully providing workplace wellness program services since 2006. Utilizing Wellmark’s wellbeing services will strengthen administration of City Health Promotion programs by providing continuity between health insurance and wellness data, experienced health coaching staff, online programming and services, detailed incentive- tracking, and robust reporting capabilities integrating medical claims and wellness program impact. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. 1 ITEM #: 22 DATE: 06-13-23 DEPT: HR COUNCIL ACTION FORM SUBJECT: LIABILITY BROKERAGE AGREEMENT RENEWAL FOR FY 2022/23 BACKGROUND: The City contracts with Knapp Tedesco to provide liability insurance brokerage services for the City. This contract stems from a three-year agreement with Knapp Tedesco initiated in 2018. After the initial three-year term, both parties agreed the agreement could be extended for optional one-year extensions. The original three-year agreement provided for payments as follows: FY 2018/19: $36,000 FY 2019/20: $37,000 FY 2020/21: $38,000 FY 2021/22: $38,000 The current agreement ends on June 30, 2023. Knapp Tedesco has agreed to extend this agreement through June 30, 2024 at the cost of $38,000 (no increase). The FY 2023/24 budget includes $38,000 for liability brokerage services. Under Knapp Tedesco’s guidance, the City's insurance program has been taken to market twice. Each time this effort has resulted in better renewal quotes from our incumbent liability insurance provider. Additionally, Knapp-Tedesco has provided valuable coverage analysis and guidance regarding receiving improved service from the City’s insurance providers. The City seeks Knapp Tedesco’s advice on a regular basis regarding insurance coverage strategies. During the next renewal period, it is City staff’s intent to take this brokerage agreement to market for FY 2024/25. Seeking proposals for these services from time to time ensures the City is receiving the best possible service and pricing for liability brokerage services. ALTERNATIVES: 1. Approve an extension of the liability brokerage agreement with Knapp Tedesco in the amount of $38,000 for the period of July 1, 2023 through June 30, 2024. 2. Do not approve an extension of the property brokerage agreement and seek proposals from other companies. CITY MANAGER’S RECOMMENDED ACTION: 2 The City has extended Knapp Tedesco’s brokerage contract multiple times because of the quality of service that it has received. The proposed extension contains no cost increase compared to the expiring contract period. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1. 1 ITEM #: ___23__ DATE: _6-13-23 DEPT: ___HR__ COUNCIL ACTION FORM SUBJECT: FY 2023/24 PROPERTY BROKERAGE AGREEMENT RENEWAL BACKGROUND: The City contracts with Willis Towers Watson of Greater Kansas, Inc. (WTW), to provide property insurance brokerage services for the City's property insurance program. This contract stems from a three year agreement with Willis initiated in 2011. After the initial threeyear term, both parties agreed to extend the agreement for oneyear extensions. Previous agreements with WTW have been for the amounts indicated below: FY 2011/12 through FY 2018/19: $45,000 annually FY 2019/20: $50,000 FY 2020/21: $50,000 FY 2021/22: $50,000 FY 2022/23: $50,000 The current agreement, in the amount of $50,000, expires June 30, 2023. Willis has agreed to extend this agreement through June 30, 2024, at the cost of $55,000. The FY 2023/24 budget contains $55,000 for this service. Under Willis' guidance, the City's property program has been divided into a municipal property insurance program and a power property program. The City seeks Willis' advice on a regular basis regarding risk mitigation efforts, insurance coverage strategies, and in completing claim documentation in the event of losses. ALTERNATIVES: 1. Approve an extension of the property brokerage agreement with WTW of Greater Kansas, Inc. in the amount of $55,000 for a period beginning July 1, 2023. 2. Do not approve an extension of the property brokerage agreement and seek proposals from other companies. CITY MANAGER’S RECOMMENDED ACTION: Staff has been very satisfied with work performed by Willis on behalf of the City and the advice they have provided in the past. Commercial property insurance has been an extremely difficult area to contain cost for several years. WTW has worked closely with City staff to obtain the best renewal rates possible. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. 1 ITEM #: 24 DATE: 06-13-23 Dept: HR COUNCIL ACTION FORM SUBJECT: RENEWAL OF ICAP MEMBERSHIP TO PROCURE CASUALTY AND LIABILITY INSURANCE COVERAGES BACKGROUND: The City's annual membership in the Iowa Community Assurances Pool (ICAP) expires on June 30, 2023. The City has been a member of ICAP since July 1, 2004, and secures its casualty and liability coverages through this membership. ICAP provides similar protection to approximately 300 cities, 70 counties, 50 fair boards, and over 250 other public entities. ICAP is a member-owned and funded group insurance pool for Iowa public entities. The following City coverages are provided by ICAP: General (Third Party) Liability, Vehicle and Transit Bus Liability, Bookmobile Physical Damage, Public Officials Wrongful Acts, Police Professional Liability, Cyber Breach/Liability and Employee Theft (Bond). Membership in the ICAP pool is a long-term commitment based on the fundamentals of rate stability, availability of coverages meeting the City's needs, and the quality of services (underwriting, loss control, and claims handling). A summary of ICAP's quote for these services showing the current and upcoming year's proposed fees is below: FY 2022/23 Current FY 2023/24 Quote % Change Type of Coverage and Amount $15 million limits $15 million limits General Liability ($2,000,000) $218,065 $234,109 7.4% Bond, incl. fee 4,683 4,683 -- Automobile ($2,000,000) 222,783 246,041 10.4% Public Officials ($2,000,000) 52,545 56,349 7.2% Law Enforcement ($2,000,000) 39,958 42,363 6.0% Bookmobile Damage ($261,300) 702 821 17.0% Excess Liability ($13,000,000) 151,245 163,659 8.2% Total Invoice Cost $690,611 $748,025 8.3% The FY 2023/24 Total Invoice Cost of $748,025 is an increase of 8.3% from the Total Invoice Cost for FY 2022/23. The FY 2023/24 Budget includes funding in the amount of $776,501 for liability coverage, which is sufficient to cover the quoted cost of coverage with ICAP. 2 ALTERNATIVES: 1. Accept the quote for renewal of the City's membership in the Iowa Communities Assurance Pool (ICAP), with the cost not-to-exceed $748,025 for the coverages indicated above. 2. Direct staff to seek other alternatives for casualty and liability insurance. CITY MANAGER’S RECOMMENDED ACTION: The City's membership in ICAP continues to result in receiving excellent casualty and liability coverages and associated services at a competitive price. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ITEM #: 25 DATE: 06-13-23 DEPT: HR COUNCIL ACTION FORM SUBJECT: SAFETY SERVICES CONTRACT FOR FY 2023/24 BACKGROUND: The City has contracted with the Iowa Association of Municipal Utilities (IAMU) for over 15 years to provide safety training and OSHA compliance support to City staff. IAMU provides training regarding topics of importance to all City staff and provides specialized training for the unique activities undertaken by staff in different departments. In addition to the safety training services, IAMU provides OSHA compliance support, safety program review, accident investigation support, and undertakes special projects at the request of division leaders and the Risk Manager. IAMU has been very receptive of continuing improvements to the Safety Services program as requested by the City’s Risk Manager. IAMU continues to improve its services to the City in line with the City’s organizational values and works closely with the Risk Manager to ensure that the City’s needs are being met. The City's current contract with IAMU is expiring June 30, 2023. The expiring contract is for an amount not to exceed $138,600. IAMU has provided a renewal quote of $138,600 for the 2023/24 fiscal year. The FY 2023/24 budget includes $142,758 for safety services. ALTERNATIVES: 1. Approve renewal of an agreement for safety services with IAMU for an amount not to exceed $138,600 for July 1, 2023, through June 30, 2024. 2. Do not approve an agreement with IAMU, and direct City staff to find alternatives to provide safety training services. CITY MANAGER’S RECOMMENDED ACTION: City staff has evaluated the contract with IAMU and has found that IAMU provides valuable instruction and service to the City staff, with regards to safety and OSHA compliance, at a reasonable cost. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. 1 ITEM #: 26 DATE: 06-13-23 DEPT: HR COUNCIL ACTION FORM SUBJECT: EXCESS WORKER’S COMPENSATION INSURANCE RENEWAL BACKGROUND: The City began purchasing Excess Workers' Compensation Insurance coverage brokered by Holmes Murphy on July 1, 2010, to reduce the financial risk of catastrophic self-insured worker’s compensation claims. This coverage limits the City's financial exposure for self- insured worker’s compensation claims (including police and firefighter Chapter 411 injury disability claims) to a maximum dollar amount per individual claim. Beginning with the FY 2014/15 coverage, this also includes an added layer of aggregate protection for multiple large claims exceeding a specified amount. This excess coverage, which is provided by Midwest Employers Casualty Company (MWECC), will expire on June 30, 2023. Together, the individual claim and aggregate layer coverages protect the City against unlimited financial exposure for both large individual claims and catastrophic events where there are multiple injuries. Excess Workers Compensation rates are typically affected by past claims experience and national trends of overall claims experience and medical cost inflation. The City’s current policy includes a per-claim threshold of $750,000. The per-claim threshold is the amount an individual claim must exceed before the excess insurance provides coverage. All individual claims below the per-claim threshold are paid entirely by the City in a self-insured manner. Holmes Murphy received two quotes from the incumbent carrier MWECC. The first quote was for a 2% increase in the premium per $100 of payroll for one year of coverage. Due to the expected increase in payroll this results in an overall increase in cost of 5% over FY 2022/23. The quote for one year is $142,698. MWECC also provided a quote for a two-year guaranteed rate. This quote was also for a 2% increase of premium per $100 of payroll but results in a slightly higher yearly cost of $144,014. The overall increase for this year would be 6%. This is due to the increase in payroll for FY 2023/24 and expected increase in payroll for FY 2024/25. A detailed outline of the current coverage and the quoted coverage from MWECC for next fiscal year(s) follows below: 2 Current FY 2022/23 Quote 1 (1 year option) FY 2023/24 Quote 2 (2 year option) FY 2023/24 and FY2024/25 Plan Feature Self-insured and insured amounts Self-insured and insured amounts Self-insured and insured amounts Per claim self- insured threshold $750,000 $750,000 $750,000 Per claim self-insured threshold for Electric, Police, and Firefighters $750,000 $750,000 $750,000 Aggregate Layer $2,915,677 $2,873,502 $5,172,149 PREMIUM COST $135,175 $142,698 $144,014 per FY $288,028 total Staff has analyzed the pros and cons of the one- and two-year quote options. The two- year quote provides the City a guaranteed rate in the second year. In the last three years, the City’s renewals were for 8% (FY 2020/21), 5% (FY 2021/22) and 8% (FY 2022/23) increase in premium per $100 of payroll. Therefore, even with a slightly higher total premium in the first year, the two-year proposal is expected to provide savings in the second year that will offset that difference. It should be noted that the two-year quote is for two, separate one-year policies. Should the City decide to change its workers’ compensation program, it is able to decline coverage for year two. The FY 2023/24 City Budget includes $148,693 for this coverage. The budget and quoted costs are based on the City's estimated FY 2023/24 payroll. The actual amount billed will be based on reconciliation audits reflecting the City’s actual employment numbers across various employee classifications throughout the year. ALTERNATIVES: 1. Accept quote #2 from Holmes Murphy & Associates, for two years of coverage with Midwest Employers Casualty Company, to be paid in two installments of $144,014 each on July 1, 2023 and July 1, 2024. 2. Accept quote #1 from Holmes Murphy & Associates, for one year of coverage with Midwest Employers Casualty Company, at a renewal premium of $142,698 3. Reject the quote and direct staff to search for other alternatives. 4. Decline to purchase Excess Workers Compensation Insurance and self-insure 100% of all employee injury claims that are incurred. 3 CITY MANAGER’S RECOMMENDED ACTION: City staff has evaluated the above quotes. As the excess insurance market is subject to volatility, guaranteeing a rate for two years is advantageous. Doing so ensures that the City will not see a large increase in premium per $100 of payroll for two years. The second year of coverage can be declined at a later date if the City decides not to proceed with the coverage for FY 2024/25. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1. 1 ITEM #: 27 DATE: 6-13-23 DEPT: FIN COUNCIL ACTION FORM SUBJECT: RESOLUTION AUTHORIZING AND APPROVING A LOAN DISBURSEMENT AGREEMENT AND PROVIDING FOR THE ISSUANCE AND SECURING THE PAYMENT OF $12,161,000 WATER REVENUE BONDS 2023 BACKGROUND: This resolution is the final step in authorizing a not-to-exceed amount of $12,161,000 in Sewer Revenue Bonds through the Iowa Drinking Water State Revolving Loan Fund (DWSRF) in support of the North River Valley Well Field and Pipeline Project. On November 22, 2022, the City Council held a public hearing and adopted a resolution instituting proceedings to take additional action for the authorization of a loan disbursement agreement in an amount not to exceed $8,500,000 and identified the Iowa Drinking Water State Revolving Loan Fund (DWSRF) as the funding source in anticipation of the construction of three new wells and an interconnecting pipeline to the Water Treatment Plant. On March 3, 2023, bids were received and were significantly higher than the original engineer’s estimate and included a low bid of $10,200,956. Upon review, staff found that the bid prices reflected the current market conditions and that the discrepancy between the estimate and the bids resulted from a bad estimate rather than bad bids. As a result, the bid was awarded to the low bidder, Keller Excavating, Inc., and as a precautionary measure, the award was contingent on securing the necessary funding from the DWSRF program. Additionally, on May 9, 2023, in order to accommodate the increased cost of the project, the City Council held a public hearing and adopted a resolution instituting proceedings to take additional action for the authorization of a loan disbursement agreement in an amount not to exceed $4,000,000. With both public hearings and authorizations approved, the total not-to-exceed amount for the project is now $12,500,000. 2 The following itemization of costs associated with the project: Total Project Loan Admin Expense $ 37,472 Planning and Design 505,894 Engineering Construction 181,906 Construction 10,200,956 Test Drilling 124,005 Land 111,038 Contingency 939,229 Origination Fee 60,500 Total SRF Loan $ 12,161,000 Staff believes the DWSRF program offers the lowest cost option for borrowing for capital projects with a 1.75% annual interest rate and a 0.25% annual servicing fee, in addition to a 0.5% origination fee. The funding source for the repayment of the loan will be water utility revenues which have been included in the financial model used to project future rate increases. ALTERNATIVES: 1. Adopt a resolution approving a State Revolving Fund Agreement in the amount of $12,161,000 to be repaid with Water Utility Revenue. 2. Do not approve the loan and disbursement agreement and provide staff additional direction for the financing of the project. CITY MANAGER’S RECOMMENDED ACTION: Authorization of the construction loan will allow the City to access State Revolving Funds to finance the North River Valley Well Field and Pipeline Project. The financing terms of the SRF program are the most cost-effective method of financing the project. The principal and interest payments related to the loan have been accounted for in the Water Fund rate design. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted above. 1 ITEM#: 28 DATE: 06-13-23 DEPT: FLEET COUNCIL ACTION FORM SUBJECT: FLEET REPLACEMENT PROGRAM – PURCHASE ONE MATERIAL HANDLER WITH BUCKET AND SNOWPLOW BACKGROUND: The Water Pollution Control Facility has one rubber-tired material handler to support maintenance operations. This machine performs many everyday tasks, ideal for moving, lifting, and loading materials. It is also used for snow removal. The plant’s current material handler is scheduled for replacement in FY 2022/23. Bids were solicited for a new material handler with a general-purpose bucket and the optional purchase of a snowplow. The City’s existing material handler and bucket were offered for trade-in with the bid solicitation. Bids for the material handler and attachments were received as follows: BIDDER MAKE / MODEL / YEAR BASE BID TRADE-IN BASE BID - LESS TRADE-IN Star Equipment, Ames, IA Gehl / RS5-19 / 2023 $ 80,435.25 $ 18,296 $ 62,139.25 Capital City Equipment, Des Moines, IA Bobcat / TL619 / 2023 85,452.16 30,500 54,952.16 Ziegler Caterpillar, Altoona, IA CAT / TH255C / 2023 103,400.00 28,000 75,400.00 Forklifts of Des Moines, Des Moines, IA Snorkel / SR5719 / 2023 98,000.00 0 98,000.00 The net low bid from Capital City Equipment for the 2023 Bobcat TL619 Material Handler with bucket, less the trade-in offer, and purchasing the snowplow, for the net low cost of $60,298.80 is acceptable and meets the City’s required specifications at the lowest price. Delivery of this equipment will be after June 30, 2023. BIDDER SNOWPLOW OPTION BASE BID - LESS TRADE-IN AND WITH SNOWPLOW Star Equipment $7,550.00 $69,689.25 Capital City Equipment $5,346.64 $60,298.80 Ziegler Caterpillar No Bid N/A Forklifts of Des Moines No Bid N/A 2 Net purchase price for one 2023 Bobcat TL619 Material Handler $ 54,952.16 with bucket from Capital City Equipment of Des Moines (inclusive of trade-in discount) Purchase optional snowplow 5,346.64 Total Cost for Material Handler with bucket and Snowplow $ 60,298.80 As of June 1, 2023, there are $61,000 in available replacement funds escrowed for this equipment. ALTERNATIVES: 1. Award a contract to Capital City Equipment of Des Moines, IA as the acceptable net low bidder for the purchase of one 2023 Bobcat material handler with bucket, accepting the trade-in offer for the City’s existing unit, and purchasing the optional snowplow, for a net purchase amount of $60,298.80. 2. Award the contract to Star Equipment for the net purchase amount of $69,689.25. 3. Reject these bids. CITY MANAGER’S RECOMMENDED ACTION: Staff from Fleet Services and Water Pollution Control have thoroughly evaluated these bids and agree that purchasing the Bobcat TL619 material handler with bucket and snowplow from Capital City Equipment of Des Moines, IA will meet the needs of the department at the best price. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as described above. 1 ITEM #: 29 DATE: 06-13-23 DEPT: PW COUNCIL ACTION FORM SUBJECT: 2023/24 TRAFFIC SIGNAL PROGRAM (S. DUFF AVE & CHESTNUT STREET) BACKGROUND: The annual Traffic Signal Program provides for replacing older traffic signals and for constructing new traffic signals. This will result in improved visibility, reliability, and appearance of signals. This program also provides for maintenance needs as well as traffic signal system upgrades as technology advances. This project includes the traffic signal replacement at the intersection of S. Duff Avenue and Chestnut Street. To reduce the impact of long lead times for traffic signal poles, staff has the Purchasing Department solicit bids on the poles prior to letting the project. On May 19, 2023, bids were received for the traffic signal poles as follows: Traffic Signal Poles Bidder Total Bid Engineer’s estimate $75,000.00 CSLA Iowa (Millerbernd) $67,569.00 Valmont Industries $75,270.00 Belfort Capital LLC $151,363.00 Revenues and expenses for this project are as follows: ALTERNATIVES: 1. Award the Traffic Signal Poles purchase to CSLA Iowa, the Iowa Agent for Millerbernd, of Des Moines, Iowa in the amount of $67,569.00. Revenues Expenses CIP Road Use Tax (RUT) $ 456,000 Administration $ 25,000 Design 23,100 Construction 256,658.30 Signal Cabinet (est) 50,000 Signal Poles 67,569.00 Total $ 456,000 Total $422,327.30 2 2. Reject the bids and direct staff to solicit new bids. CITY MANAGER’S RECOMMENDED ACTION: Proceeding with this purchase will make it possible to receive these signal poles in time for 2024 construction. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted above. N 1 inch = 6,612 feet Date: 4/18/2023 2023/24 Traffic Signal ProgramS. Duff Avenue & Chestnut Street Project Location 1 ITEM#: 30 DATE: 06-13-23 DEPT: FLEET COUNCIL ACTION FORM SUBJECT: FLEET REPLACEMENT PROGRAM – PURCHASE FOUR SOLAR POWERED MOBILE MESSAGE BOARDS BACKGROUND: Public Works Engineering uses several mobile message boards to provide information to the public traveling in Ames. These message boards are critical to traffic control in areas of road construction and high traffic flow events like ISU football games. These message boards use wireless communications to change the messages remotely. Because information can be quickly updated, they are valuable tools to inform the public of changes to traffic routes or delays during events and emergencies. The transition to 4G and 5G cellular communications has made the 3G modems on the City’s current message boards inadequate. Four of these message boards are scheduled for replacement in FY 2023/24 with message boards containing updated communication technology. Bids for four new message boards were received as follows: BIDDER MAKE / MODEL / YEAR UNIT PRICE COST FOR 4 MESSAGE BOARDS Street Smart Rental, LLC of Columbus, MN VerMac / PCSM-548 / 2023 17,400.00 $69,600.00 Quality Traffic Control of Des Moines, IA VerMac / PCSM-548 / 2023 18,449.00 $73,796.00 Safety Zone Specialists of Lakeland, FL VerMac / PCSM-548 / 2023 18,889.20 $75,556.80 The low bid from Street Smart Rental, LLC of Columbus, MN for four (4) 2023 VerMac PCMS-548 Solar Powered Mobile Message Boards, is acceptable and meets the City’s required specifications at the lowest price. Delivery of the new message boards will be after June 30, 2023. Available funding for this replacement is indicated below: Available Funding: Replacement funds for the four existing units $ 71,195.80 Salvage Value of equipment being replaced 5,500.00 Available funding $ 75,695.00 ALTERNATIVES: 1. Award a contract to Street Smart Rental, LLC for the purchase of four 2023 VerMac PCMS-548 Solar Powered Mobile Message Boards in the amount of $69,600. 2. Award the contract to one of the other bidders. 2 2. Reject the bids and retain the outdated equipment. CITY MANAGER’S RECOMMENDED ACTION: Staff from Fleet Services and Public Works have evaluated the bids and believe that the proposed purchase from Street Smart Rental, LLC meets the City’s needs for replacement mobile message boards. The new equipment will provide increased reliability and efficiency for notification of projects and special messages. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as described above. 1 ITEM #: ____31____ DATE: 06-13-23 DEPT: _ADMIN. COUNCIL ACTION FORM SUBJECT: CONTRACT FOR AMES/ISU ICE ARENA MURAL BACKGROUND: The Public Art Commission (PAC) allocates a portion of its funding from the City Council each year to an Art in the Parks program. This year, following an inquiry from Parks and Recreation staff, PAC has undertaken a project to place a mural on the interior of the Ames/ISU Ice Arena. PAC has authorized the use of up to $10,000 of Art in the Parks funding for this project. A call for artists was issued on February 10, with responses due March 3. It was advertised on the City of Ames webpage and on several public art opportunity websites. The call for artists requested an artist or team of artists to design and install a mural on the open stairwell wall between the main entrance and the spectator seating area. The wall is approximately 11’6” wide by 15’1” high (see below). The stated goals of the project were to 1) capture a unique, artistic representation of the variety of sports and activities that take place at the ice arena; 2) represent the values essential to success on the ice, such as teamwork, physical fitness, continuous improvement, persistence, positivity, and encouragement; 3) reflect the diversity of ice arena users; and 4) increase public awareness and appreciation for art. 2 Respondents were asked to provide a resume, references, a list of relevant past projects, images of previous installations, a letter of interest, a proposed lump sum fee to deliver a completed mural, and a sketch of a preliminary design concept or theme for the work. Nine proposals were received and were evaluated by a team consisting of three City staff and three PAC commissioners. Four of the proposals were selected for a second round of evaluation, which consisted of clarifying questions and refined preliminary design concepts. The total scores after the second round were: Round 2 Scores Artist Total Points Cost Josh Eller 2330 $10,000 Jason Tetlak 2240 $9,500 Russell Mason 2060 $9,740 Trinity Rivard 1900 $9,850 Following the second round of evaluation, the proposal from Joshua J. Eller, St. Paul Minnesota, was identified as the proposal best meeting the project criteria and goals. The proposal from Mr. Eller included a lump sum artist fee of $10,000. The sketch that will be used as the basis to complete the mural is shown below. It contains depictions of ice hockey, figure skating, broomball, and curling, as well as participants of various ages, genders, and skill levels (see design concept below): 3 A contract has been prepared and has been signed by the artist. City Council approval is now requested. The contract calls for the artist to install the mural in the first part of August, which is when the facility is closed for planned maintenance. The paint is to be provided by the artist and is to be selected with an anticipated design life of 10 years. The artist is to provide a warranty against defects (e.g., peeling, fading, flaking, discoloration, etc.) for five years from the date of installation. ALTERNATIVES: 1. Approve the attached contract with Joshua J. Eller, St. Paul, Minnesota for installation of a mural at the Ames/ISU Ice Arena for the lump sum fee of $10,000. 2. Direct staff to modify the agreement. 3. Do not approve an agreement for installation of an Ice Arena mural. CITY MANAGER’S RECOMMENDED ACTION: One of the purposes of the Public Art Commission is to develop public arts programming and recommend funding for public art within City facilities. This project aligns with two of 4 the City Council’s adopted values: First, public art installations support the Council’s value of a fun, vibrant, and healthy community that attracts and retains people. Second, this installation aligns with the Council’s value of a diverse, equitable, and inclusive community. The proposed artwork meets the requested criteria to reflect the diversity of Ice Arena activities and users. It also reflects individuals of various skill levels and supports positive values necessary for success on the ice. The proposed artist has a record of similar successful art installations. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as described above. 1 CITY OF AMES, IOWA PUBLIC ART AGREEMENT BETWEEN OWNER AND ARTIST THIS AGREEMENT is made on the 23th day of May 2023, between the City of Ames, Iowa, hereinafter referred to as the OWNER, and Joshua J Eller of St. Paul, Minnesota, hereinafter referred to as the ARTIST. The OWNER'S Representative shall be the Assistant City Manager of the City of Ames, Iowa. WHEREAS, the OWNER desires the ARTIST to create a work of art, hereinafter referred to as the ART WORK, in the ARTIST'S unique style. NOW, THEREFORE, in consideration of the mutual promises and undertakings contained herein, the parties agree as follows: Article 1. Scope of Services 1.1 General a. The ARTIST and OWNER acknowledge that this ART WORK requires the good will of both parties, and they agree to make every effort to ensure the project's success within the established budget. 1.2 ARTIST'S Obligations a. The ARTIST agrees to design and install a site-specific mural at the Ames/ISU Ice Arena, the ART WORK, with consideration for any guidelines imposed by the OWNER and in a manner that satisfies any applicable statutes, ordinances or regulations of any governmental regulatory agency having jurisdiction over the project. b. The ARTIST agrees to make every effort to complete the ART WORK during the agreed upon installation period. In case of emergency, the OWNER and the ARTIST can renegotiate the stated completion date. c. The ARTIST agrees to provide a final sketch of the proposed ART WORK to OWNER’S Representative and obtain approval to proceed from the OWNER’S Representative prior to obtaining materials and commencing installation. The ARTIST agrees to install the ART WORK consistent with the sketch approved by the OWNER’S Representative, with any changes from that design to be made only with the written approval of the OWNER’s Representative. The ARTIST agrees to clearly discuss the parameters of the project with the OWNER's Representative prior to obtaining materials and commencing installation, and to resolve all anticipated problems with construction and installation of the ART WORK, including but not limited to site preparation, technical needs, supplies, and labor. 2 d. The ARTIST agrees to participate in publicity, education, and marketing efforts initiated by the OWNER in order to increase public awareness and enjoyment of the ART WORK and the installation process. e. The ARTIST agrees to carry commercial liability insurance of three hundred thousand dollars ($300,000) and to be liable up to the limits of the policy, a copy of which will be made available to OWNER's Representative prior to the start of work. f. The ARTIST agrees to be open and friendly with the public and to represent the OWNER in a positive way. g. The ARTIST agrees to provide an itemized invoice to OWNER's Representative to OWNER's Representative within 30 days of the completion of the installation. h. The ARTIST will provide labor, equipment, and supplies necessary for installing the ART WORK such as brushes, drop cloths, and scaffolding. 1.3 OWNER'S Obligations a. The OWNER agrees to produce publicity materials highlighting the sculpture following completion of the installation. b. Upon installation of the ART WORK, the ARTIST shall provide to the OWNER'S Representative written instructions for appropriate maintenance and preservation of the ART WORK. c. The ARTIST shall provide to the OWNER’S Representative a listing of the paints used in the installation so the OWNER may make touch-up repairs if necessary. 1.4 Final Acceptance a. The ARTIST shall advise the OWNER’S Representative in writing when all services required prior to those described in Section 1.4.b have been completed in substantial conformity with the Proposal. b. The Owner's Representative shall notify the ARTIST in writing of its final acceptance of the ART WORK. 1.5 Indemnity a. The ARTIST agrees to indemnify and hold harmless the OWNER from any claims or liabilities for any loss or other damage arising from the willful or non-willful acts of negligence by the ARTIST during the planning, creation, or installation of the ART WORK. 3 b. Upon final acceptance of the ART WORK, and to the extent permitted by Iowa law, the OWNER shall indemnify and hold harmless the ARTIST against any and all claims or liabilities arising thereafter in connection with the ART WORK, the site, the installation, or this Agreement, caused by the OWNER'S negligence. 1.6 Title Title to the ART WORK shall pass to the OWNER upon final acceptance. The OWNER may thereafter remove the ART WORK as the OWNER desires. The OWNER may modify the ART WORK if, in the OWNER’s opinion, such modification is warranted. Article 2. Compensation and Payment Schedule 2.1 Fixed Fee The OWNER shall pay the ARTIST a fee of ten thousand dollars ($10,000.00), which shall constitute full compensation for all services performed and furnished by the ARTIST under this Agreement. Article 3. Time of Performance 3.1 Duration The services to be required of the ARTIST as set forth in Article 1 shall be completed pursuant to the timetable as set forth in the Request for Proposal, unless mutually agreed by the ARTIST and OWNER’S Representative. Article 4. Warranties 4.1 Quality a. The ARTIST represents and warrants, except as otherwise disclosed to the OWNER during the discussion with OWNER's Representative as provided in Section 1.2, that the execution and installation of the ART WORK will be performed in a workmanlike manner. b. The ARTIST agrees to furnish and use high quality paints that the manufacturer specifies as acceptable for the surface and environmental conditions (temperature, humidity, etc.) inside the Ice Arena. The ARTIST will be responsible for any surface preparation/priming necessary to install the ART WORK and any sealant or clear coat required to meet the OWNER’S performance requirements. 4 4.2 Warranty The ARTIST agrees to design and install the ART WORK with a minimum design life of ten (10) years, and the artist will warranty the ART WORK to be free from peeling, flaking, bubbling, chalking, cracking, fading, discoloration, deterioration, or other defects for a period of five (5) years from the date of installation. Any repairs necessary to restore the ART WORK to its original condition during this period will be made at the ARTIST’s sole expense. Any aspect of the ART WORK that has been modified by the OWNER as described in Section 1.6 (Title) above, is not subject to this warranty by the ARTIST unless mutually agreed to. During the five (5)-year warranty period, if any damage requiring repairs by the ARTIST occurs to the ART WORK, where the damage occurred due to the negligence or action of others, the OWNER may request that the ARTIST prepare an estimate for the cost of repairs. The OWNER may then elect whether to approve the repairs, which will be billable either to OWNER or, if known, the individual responsible for the damage. The cost of repairs shall be limited to costs for the ARTIST’s transportation, lodging, meals, time, and materials. Article 5. Reproduction Rights 5.1 General The ARTIST grants to the OWNER and its assigns, an irrevocable license to make two- dimensional reproductions of the ART WORK for any purpose including commercial purposes, and by way of specification but not limitation, reproductions used in advertising, calendars, posters, brochures, media, publicity, catalogues, or other similar publications. Article 6. ARTIST as Independent Contractor 6.1 The ARTIST shall perform all work under this Agreement as an independent contractor and not as an agent or an employee of the OWNER. The ARTIST shall not be supervised by any employee or official of the OWNER nor shall the ARTIST exercise supervision over any employee or official of the OWNER. Article 7. Assignment, Transfer, Subcontracting 7.1 Neither this Agreement, nor any interest therein, shall be transferred by the ARTIST. Any such transfer shall void this Agreement. 5 Article 8. Entire Agreement 8.1 This writing embodies the entire Agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. 8.2 No alteration, change, or modification of the terms of this Agreement shall be valid unless made in writing and signed by both parties hereto and approved by appropriate action of the OWNER. Article 9. Laws 9.1 This Agreement is governed by the law of the State of Iowa with venue in the appropriate state and/or federal courts for Story County, Iowa. ARTISTS OWNER Joshua J. Eller City of Ames By: ________________________ By: ____________________________ Date: _______________________ Title: ____________________________ Date: ____________________________ Approved as to form: ______________________________ Mark Lambert, City Attorney 05/20/2023 1 REQUEST FOR PROPOSAL NO. 2023-140 CALL FOR ARTISTS AMES/ISU ICE ARENA – MURAL SCOPE OF SERVICES The Ames Public Art Commission (PAC) and the City of Ames Parks and Recreation Department is commissioning a public art opportunity in Ames, Iowa. 1. PROJECT DESCRIPTION The artist team is to design and create a large-scale mural on the interior of the Ames/ISU Ice Arena, 1507 Gateway Hills Park Drive. The goals of this project include: 1) capture a unique, artistic representation of the variety of sports and activities that take place at the ice arena; 2) represent the values essential to success on the ice, such as teamwork, physical fitness, continuous improvement, persistence, positivity, and encouragement; 3) reflect the diversity of ice arena users; 4) increase public awareness and appreciation for art. 2. PROJECT LOCATION AND MURAL WALL SPACE The Ames/ISU Ice Arena opened to the public in 2001. The facility hosts over 100,000 visitors each year for public skating, lessons, hockey and figure skating clubs, broomball, curling, and Iowa State University club and intramural league sports. The facility hosts a variety of state and regional tournaments each year. A spectator area provides seating for up to 1,004 fans to enjoy the action. The wall face available for the mural is interior to the building. It is located on the north side of the open stairwell connecting the main entrance and the spectator seating area. The available wall space is approximately 11’6” wide by 15’1” high (173.45 total available square feet). The wall is constructed of concrete block and is currently surfaced with semi- gloss white latex paint. The lower portion of the available wall is adjacent the stairway and landing and is susceptible to touching by passersby. The installation of the mural will be during the scheduled facility maintenance closure from June to early August 2023. 2 3. COST The cost of this project is $10,000, inclusive of all costs for design, paint, materials, equipment (including any necessary scaffolding or ladders), travel/lodging, insurance, artist fee and labor, and any other costs necessary to deliver a completed mural installation. This project is funded by the Ames Public Art Commission “Art in the Parks” Program. 4. ARTST RESPONISIBILITIES/WARRANTY The installation methods and materials must provide an expected lifespan of at least ten (10) years without peeling, flaking, bubbling, chalking, cracking, fading, discoloration, or other deterioration. The artist will provide a warranty against such deterioration for a period of five years from the date of acceptance of the work, inclusive of all materials and labor necessary to restore the work to its original condition. The successful artist to furnish and use high quality paints that the manufacturer specifies as acceptable for the surface and environmental conditions (temperature, humidity, etc.) inside the Ice Arena. The artist will be responsible for any surface preparation/priming necessary to install the mural and any sealant or clear coat required to meet the City’s performance requirements. Prior to acceptance of the completed work, the artist must furnish the City with maintenance instructions and a list of the specific paints used so the City may perform touch-up work if required. The artist will be responsible to obtain and maintain General Liability insurance coverage of $300,000/single limit per occurrence. Provide to OWNER’s Representative prior to the start of work. 5. TIMELINE May 23, 2023 – City Council Approval June - Design provided March 28, 2023, revised 1 August 1-14, 2023 – Installation The ARTIST is available to work during the first two weeks of August. The ARTIST estimates the mural will take 7 to 9 days to complete. Day 1: Wall prep and design transfer Day 2: Transfer any remaining design, begin painting Day 3-7: Painting Day 8-9 (if needed): Finalize and clean up details and add topcoat if desired ARTIST will prepare the wall with cleaning, necessary priming, etc. 3 Ideally the building is 50 to 90 degrees F and between 40 to 70% humidity, but we don’t anticipate the conditions being a problem given that the mural is indoors. 1 ITEM #: 32 DATE: 06-13-23 DEPT: W&PC COUNCIL ACTION FORM SUBJECT: AWARD OF CONTRACT FOR WATER TREATMENT PLANT LIME SLUDGE DISPOSAL OPERATIONS BACKGROUND: The Water Plant generates approximately 24,000 wet tons of lime sludge each year. It is a byproduct of the softening process and is discharged into storage lagoons located west of the plant. To continue to have adequate lime sludge storage, the storage lagoons are cleaned out annually. Once removed from the storage lagoons, the lime sludge, which consists of calcium carbonate and magnesium hydroxide, is applied to agricultural land as a soil conditioner. The material adjusts the soil pH, which increases fertilizer; thus, it reduced the amount of fertilizer that needs to be applied. For the past 30 years, the Water Plant has used land application as the primary disposal method. The current contract for cleaning out the lagoons and disposing of the lime sludge will end on June 30, 2023. Staff desires to have a new lime sludge disposal contract in place by July 1, 2023, to ensure that adequate lime sludge storage remains available. A Request for Proposals (RFP) was issued on April 25, 2023. The RFP establishes an initial contract period from July 1, 2023, through June 30, 2024, and includes the option for four (4) annually renewable 12-month renewal periods. On May 23, 2023, the City received the following two proposals: Bidder FY2023/24 Contract Cost Wulfekuhle Injection & Pumping Inc. Peosta, IA $392,140 Synagro Central, LLC Baltimore, MD $579,963 The FY 2023/24 operating budget includes $485,900 for disposal of lime sludge. Staff had anticipated a significant cost increase when the contract was renewed and budgeted for a 27% cost increase. This was primarily because fuel prices were rising at the time, and the cost of fuel is a significant component in the overall price. With fuel prices declining after the budget was finalized, the actual cost increase compared to the current year is only 2.7%, which is significantly under the adopted budget. 2 ALTERNATIVES: 1. Award a contract to Wulfekuhle Injection and Pumping Inc. of Peosta, IA, for Year One of a five-year contract in the amount of $392,140. Award for the four renewal years will be brought to Council annually and will be subject to the contractor’s acceptable ongoing performance, the proposed cost increase, and the annual allocation of sufficient funds. 2. Reject bids and direct staff to solicit new bids for lime sludge disposal. 3. Reject bids and direct staff to pursue landfilling of the lime sludge in lieu of land application. CITY MANAGER’S RECOMMENDED ACTION: The current contract to dispose of lime sludge at the Water Plant will expire on June 30, 2023. It is in the City’s best interest to continue lime sludge disposal operations to ensure that adequate lime sludge storage is available. Proposals were solicited using the City’s adopted procedures. The lowest bidder has performed this work for multiple contract cycles, and its proposal is within the adopted budget. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. 1 ITEM #: ___33_____ DATE: 06-13-23_ DEPT: LIBRARY COUNCIL ACTION FORM SUBJECT: LIBRARY CUSTODIAL SERVICES CONTRACT RENEWAL BACKGROUND: All cleaning and custodial services for Ames Public Library are provided by a third-party professional cleaning service. The service includes all routine daily cleaning tasks. On May 28, 2019, Council awarded a contract to ABM to provide custodial services for Ames Public Library for the period of July 1, 2019 through June 30, 2020. ABM indicated that the hourly rate would be $16.65/hour for the original contract period. The contract also includes four optional renewal periods. The period from July 1, 2023, through June 30, 2024, is the fourth and final of four optional renewal periods. ABM indicated that the hourly rate would increase to $17.00/hour for this renewal period. The Library has $83,466 budgeted for these services in FY 2023/24 which is approximately 4,910 hours of cleaning services for this renewal period. These hours are an estimate for budgeting purposes and payment will be on an hourly basis for actual hours worked. ALTERNATIVES: 1. Award a contract renewal for FY 2023/24 Custodial Services for the Ames Public Library to ABM, Des Moines, IA in an amount not to exceed $83,466. 2. Reject the renewal award and direct staff to re-bid custodial services. CITY MANAGER’S RECOMMENDATION: ABM is providing relatively low-cost custodial services for the Ames Public Library and ABM’s representatives will work closely with Library staff to ensure high quality results and accommodate the timing of library activities and public events. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. 1 ITEM#: 34 DATE: 06-13-23 DEPT: ELECTRIC COUNCIL ACTION FORM SUBJECT: BOILER TUBE SPRAY COATING AND RELATED SERVICES AND SUPPLY CONTRACT FOR POWER PLANT– CONTRACT RENEWAL BACKGROUND: This contract is for a contractor to provide and install new boiler tube coating and surface preparation at the City’s Power Plant. This coating has been found effective against the corrosive wear on the boiler tubes brought on by burning Refuse Derived Fuel. A majority of the boiler tube walls in Unit 8 do not have shop-applied coating and require routine spray coatings to maintain protection. This contract addresses that routine application of protective coating. Failure to maintain the coating will cause the boiler tubes to wear much more quickly, resulting in premature failure and costly repairs. On July 26, 2022, Council awarded a contract to Integrated Global Services, Inc., Richmond, VA, for the Boiler Tube Spray Coating and Related Services and Supplies Contract for Power Plant. These services were to be furnished as requested from the award date through June 30, 2023. This contract included the option for the City to renew in one-year increments for up to four additional years. This is the first renewal out of four possible renewal periods. The benefits of having a contract for these services in place include the following: 1) Consistency of work and quality from a single contractor. 2) Reduction in the City’s exposure to market forces regarding prices and availability for labor, travel, and supplies in preparation for a scheduled outage. 3) Rapid contractor mobilization to start emergency repairs, thus reducing generation downtime. 4) Saved City staff time obtaining quotes, evaluating bids and preparing specifications and other procurement documentation. The City Council should note that the labor rates which will be charged by Integrated Global Services, Inc. will increase approximately 7% and the material rates will increase approximately 13%. A comparison of rates is attached. Staff finds these increases to be acceptable for the following reasons: 1) It has been very difficult to find a tube spray coating contractor that understands the product and the precision needed to install the coating. During the last five years, only two companies have been able to meet the specifications required by the Power Plant: IGS and Whertec. Whertec recently closed, and IGS was the only bidder for the most recent contract. 2) Staff has seen high labor and material price increases consistent with IGS from many other vendor and service providers within the last few years. 2 Invoices will be based on contract rates for time and materials for services actually received and accepted by the City. The FY 2023/24 operating budget includes $435,000 for these services. This amount is expected to remain similar to the amount budgeted in the prior year. The coating applied in recent years has performed well and is not expected to need annual reapplication to the same areas. The budgeted funding will allow the entire areas requiring coating to be resurfaced approximately every six years. ALTERNATIVES: 1. a. Approve the contract renewal with Integrated Global Services, Inc., Richmond, VA, for the Boiler Tube Spray Coating and Related Services and Supplies Contract for Power Plant for the one-year period from July 1, 2023, through June 30, 2024, in an amount not-to-exceed $435,000. b. Approve the bond for the Boiler Tube Spray Coating and Related Services and Supplies Contract for Power Plant. 2. Do not renew the agreement and direct staff to seek new competitive bids. CITY MANAGER'S RECOMMENDED ACTION: It is important to have a highly skilled company to perform maintenance services on the City’s power plant boilers. These boilers operate at high temperatures and under high pressures. Work may be scheduled or required under short notice conditions. Having a contract in place allows for quick response time at a predetermined cost. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative #1 as stated above. PERCENT DESCRIPTION Hourly Rate (ST) Hourly Rate (OT) Hourly Rate (DT) Hourly Rate (ST) Hourly Rate (OT) Hourly Rate (DT)INCREASE Supervisor $ 94.00 $ 141.00 $ 188.00 $ 101.00 $ 151.50 $ 202.00 7% Foreman $ 83.00 $ 125.00 $ 166.00 $ 89.00 $ 133.50 $ 178.00 7% Technician $ 80.00 $ 120.00 $ 160.00 $ 86.00 $ 129.00 $ 172.00 8% Team Leader $ 87.00 $ 131.00 $ 174.00 $ 94.00 $ 141.00 $ 188.00 8% Subsistence: 7% Travel: 7% Mileage: Material Costs: Large Air Compressor: Sandblasting Rig: Metal Spray Rig: IGS 5470 17% Sand (Garnet)4% Abrasive Media (Aluminum Oxide)6% IGS 6045E - 2-3 Mils 17% Safety Supplies 17% HVTS Consumables 18% Blast Pot Complete (ea)13% Excalibur 3000 Complete HVAS (EA)15% 3rd party equip rental Scaffolding Services Labor Rates: Travel & Sub: $3.50/mh $5.30/mh $230.00/day $400.00/day Cost plus 15% Cost plus 15% N/A N/A $104.00/lb $.55/lb $1.27/lb $1050.00/gal 23/24 $236.00 per person per day $3,424.00 per person N/A Rate sheet provided N/A 22/23 $220.00 per person per day $3,200.00 per person N/A Integrated Global Services Richmond, VA Pricing is for a one-time bid for 2022 outage. $348.00/day $203.00/day $4.50/mh $1.20/lb $3.00/mh $900.00/gal Proposed Price Increase for Renewal Periods: Cost plus 15% $.53/lb $89.00/lb Cost plus 15% Misc. Tools and Equipment Rates Rate sheet provided N/A N/A N/A 1 ITEM#: 35 DATE: 06-13-23 DEPT: ELECTRIC COUNCIL ACTION FORM SUBJECT: POWER PLANT VALVE MAINTENANCE SERVICES CONTRACT BACKGROUND: The Electric Utility’s two natural gas-fired, high-pressure steam generation units are referred to as Units No. 7 and 8. These units require regular professional maintenance and repair. This consists of emergency service, as well as regularly scheduled planned repairs and services during scheduled outages. Services include a variety of boiler and pressure vessel maintenance and repairs, structural steel, pump and piping work, and other miscellaneous mechanical Power Plant work. Due to these operational conditions, numerous valves are used to operate the Power Plant. These include isolation, control, check, relief and safety valves, which must be professionally repaired, tested, installed, replaced and maintained. Specially trained personnel perform this work. On May 24, 2022, City Council awarded the Valve Maintenance, Related Services and Supplies Contract to Pioneer Industrial Corporation, Kansas City, MO. These services were to be furnished as requested from date of award through June 30, 2023. This contract included the option for the City to renew in one-year increments for up to four additional years. This is the first renewal out of four possible renewal periods. Council should note the rates that will be charged by Pioneer Industrial Corporation will increase 3% compared to the current year, as indicated on the bid document. Staff recommends that these services continue to be outsourced on an annual renewable contract basis. The benefits of having a contract for these services in place include the following: 1) Consistency of work and quality from a single contractor. 2) Reduction in the City’s exposure to market forces regarding prices and availability for labor, travel, and supplies in preparation for a scheduled outage. 3) Rapid contractor mobilization to start emergency repairs, thus reducing generation downtime. 4) City staff time saving in obtaining quotes, evaluating bids, and preparing specifications and other procurement documentation. The approved FY 2023/24 Power Plant operating budget includes $85,000 for this service. Invoices will be based on contract rates for time and materials for services 2 actually performed. ALTERNATIVES: 1. Approve the contract renewal and bond for the Valve Maintenance, Related Services and Supplies Contract to Pioneer Industrial Corp, Kansas City, MO, for hourly rates and unit prices bid, in an amount not-to-exceed $85,000. 2. Reject the renewal and direct staff to rebid. CITY MANAGER'S RECOMMENDED ACTION: This work is necessary to ensure that a qualified professional firm will respond to both scheduled and emergency needs for valve maintenance, and it will also control costs by having established billing rates. Funds will be expended only as work is required and in accordance with approved invoices. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative #1 as stated above. Pioneer Industrial Corp Pioneer Industrial Corp Line #Description 22-23 Rates 23-24 Rates 1 LABOR AND RELATED COSTS List rates for specification classifications. Attach additional sheet, if necessary, to list other classifications with rates that are offered to meet City of Ames requirements. 2 Foreman Hourly Rate - STRAIGHT TIME $83.00 $85.49 3 Foreman Hourly Rate - OVERTIME $124.50 $128.235 4 Foreman Hourly Rate - DOUBLE TIME $166.00 $170.98 5 Journeyman Hourly Rate - STRAIGHT TIME $90.00 $92.70 6 Journeyman Hourly Rate - OVERTIME $135.00 $139.05 7 Journeyman Hourly Rate -DOUBLE TIME $180.00 $185.40 8 Valve Technician Hourly Rate - STRAIGHT TIME $72.00 $74.16 9 Valve Technician Hourly Rate - OVERTIME $108.00 $111.24 10 Valve Technician Hourly Rate - DOUBLE TIME $142.00 $146.26 11 Instrument Technician Hourly Rate - STRAIGHT TIME $118.00 $121.54 12 Instrument Technician Hourly Rate - OVERTIME $177.00 $182.31 13 Instrument Technician Hourly Rate - DOUBLE TIME $236.00 $243.08 14 TRAVEL SUBSISTENCE Bidders must list other rates that would apply to travel subsistence necessary to successfully complete the work. Attach an additional sheet if necessary. 15 Foreman Subsistence $225.00 $231.75 16 Journeyman Subsistence $225.00 $231.75 17 Valve Technician Subsistence $225.00 $231.75 18 Foreman Travel $83.00 $85.49 19 Foreman Mileage $1.60 $1.648 20 Journeyman Travel $90.00 $92.70 21 Journeyman Mileage $1.60 $1.648 22 Valve Technician Travel $72.00 $74.16 23 Valve Technician Mileage $1.60 $1.648 24 DELIVERIES 25 Travel $60.00 $61.80 26 Mileage $1.60 $1.648 2022-038 - Page 1 27 EQUIPMENT Contractor shall furnish other tools and equipment necessary to complete the work in accordance with City of Ames requirements. List per-day and per-week rates for specifiedequipment, plus list all other applicable items along with rates to which a cost would apply.Attach additional sheet if necessary. 28 Mobile Shop Trailer - PER DAY $865.80 $891.774 29 Mobile Shop Trailer - PER WEEK $4,326.00 $4,455.78 30 Packing Extractor - PER DAY $502.00 $517.06 31 Packing Extractor - PER WEEK $2,510.00 $2,585.30 32 Truck - PER DAY $150.00 $154.50 33 Truck - PER WEEK $1,050.00 $1,081.50 34 Hydro Set Testing Device- PER DAY $500.00 $515.00 35 Hydro Set Testing Device- PER WEEK $3,000.00 $3,090.00 36 Electronic Valve Tester- PER DAY $500.00 $515.00 37 Electronic Valve Tester - PER WEEK $3,000.00 $3,090.00 38 Reseating Machine - PER DAY $550.00 $566.50 39 Reseating Machine- PER WEEK $3,300.00 $3,399.00 40 Valve Bore Honing Tool- PER DAY $550.00 $566.50 41 Valve Bore Honing Tool- PER WEEK $3,300.00 $3,399.00 42 Gate Valve Machine (1 1/2" to 14" valve size) - PER DAY $550.00 $566.50 43 Gate Valve Machine(1 1/2" to 14" valve size)- PER WEEK $3,300.00 $3,399.00 44 Gate Valve Machine (8" to 30" valve size)- PER DAY $700.00 $721.00 45 Gate Valve Machine(8" to 30" valve size) - PER WEEK $4,200.00 $4,326.00 46 MATERIAL COSTS Bidders must list other rates that would apply to materials necessary to successfully complete the work. Attach an additional sheet if necessary. 47 Cost Plus ___________%25.0%25.0% 48 OTHER RATES Bidders must list other rates that would apply to services, equipment, or other components necessary to successfully complete the work. The City of Ames will not pay any fees not identified. Attach an additional sheet if necessary. 49 Shop Truck Mileage $1.60 $1.60 50 Mobile Shop Trailer Mileage $6.59 $6.59 51 Contract Renewal Options Pricing to remain firm for each contract period 52 Percentage increase per year,if applicable Labor Rates (% increase per year)3.0%3.0% 53 Percentage increase per year, if applicable Travel Subsistence (% increase per year)3.0%3.0% 54 Percentage increase per year, if applicable Equipment Tools (% increase per year)3.0%3.0% 2022-038 - Page 2 1 ITEM #: 36 DATE: 06-13-23 DEPT: PW COUNCIL ACTION FORM SUBJECT: CONTRACT RENEWAL FOR STREET SWEEPING FOR PUBLIC WORKS BACKGROUND: This contract is for street sweeping for Public Works for the 2023/24 fiscal year. On March 16, 2021, a Request for Quotation (RFQ) was issued to 51 vendors. On March 30, 2021, one bid was received and evaluated by staff. Vincent All Seasons Enterprises of Nevada, Iowa was awarded a contract for an estimated 500 hours of street sweeping per fiscal year at a rate of $94 per hour for the period of July 1, 2021 through June 30, 2022. This contract also included four optional 12-month renewal periods with a cost increase of 2.2% each fiscal year. This contract renewal for FY 2023/24 represents Year 3 of a possible 5-year contract for a cost of $98 per hour. The estimated total value of each fiscal year is as shown below: Bidder Estimated Cost (7/1/21-6/30/22) Estimated Cost (7/1/22-6/30/23) Estimated Cost (7/1/23-6/30/24) Estimated Cost (7/1/24-6/30/25) Estimated Cost (7/1/25-6/30/26) Vincent All Seasons Ent. $47,000 $48,000 $49,000 $50,000 $51,000 The approved operating budget for FY 2023/24 includes $50,000 for street sweeping to account for the possibility of additional work hours above the estimated 500 hours. ALTERNATIVES: 1. Award the contract renewal for FY 2023/24 street sweeping to Vincent All Seasons Enterprises, Nevada, Iowa in an amount not to exceed $50,000. Actual costs billed will depend on the work hours required for street sweeping. 2. Reject this renewal and attempt to obtain these services on an as-needed basis. CITY MANAGER’S RECOMMENDED ACTION: Contracted street sweeping allows a greater area of coverage for street sweeping without the upfront capital costs of additional sweeping equipment. The contract street sweeping is a vital part of the City’s street maintenance program, keeping debris from entering into the storm sewer system and causing potential backup and localized flooding. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted above. 1 ITEM#: 37 DATE: 06-13-23 DEPT: Electric COUNCIL ACTION FORM SUBJECT: 161kV SF6 CIRCUIT BREAKER FOR ELECTRIC SERVICES BACKGROUND: Electric Services operates electrical transmission and distribution infrastructure to route electricity to customers in the community. Large circuit breakers are installed in the system’s infrastructure, which are utilized to disconnect portions of the electric transmission system when there is a fault on that portion of the system. This helps isolate and minimize the area effected by a system fault, prevents damage to property and equipment, and minimizes the risk to personnel and the public who may be near a fault. Electric Services needs to procure a 161kV SF6 circuit breaker for Electric Services’ inventory, which will be kept on hand for the emergency replacement of a breaker in the event of a breaker failure of one of the six existing breakers. Reliability of these breakers is of high importance, and restoration time in the event of a breaker failure must be kept to a minimum. Therefore, staff specified the procurement of a spare breaker that is identical to the existing breakers in service. Due to significant lead times, a backup replacement circuit breaker must be ordered now. The expected lead time is 95-100 weeks. On May 4, 2023, the Invitation to Bid (ITB) was posted to the IonWave electronic bidding site by Purchasing. On May 23, 2023, two bids were received as shown below. BIDDER TOTAL COST Border States, Ames, IA $119,823.95 Solomon Corporation, Solomon, KS Non-responsive *inclusive of sales tax The bid submitted by Solomon Corporation did not meet the required specifications. The breaker proposed by Solomon would require adjustments to breaker controls, foundations, wiring design, and conduit and conductor locations at the time of installation. Since this breaker is being purchased to serve as a spare, these adjustments would add unacceptable delay to an urgent replacement installation, if it was to be necessary. The breaker proposed by Border States is identical to the breakers currently installed in the electric system. Staff has determined that the bid from Border States Electric, Ames, IA, is acceptable. It should be noted that 161 kV breakers prices are up 20% from a year ago. Long lead times and continued upper pressure on prices are anticipated to remain for the next year. 2 The breaker will be placed into the Electric inventory, where it will be reserved until needed. Once placed in service, the cost of the breaker will be assigned to the appropriate project account. ALTERNATIVES: 1. Award a contract to Border States Electric, Ames, IA, for one 161kV SF6 Circuit Breaker in the amount of $119,823.95 (inclusive of sales tax). 2. Reject bids and direct staff to rebid. CITY MANAGER’S RECOMMENDED ACTION: The purchase of this equipment is necessary to provide a system spare for the 161kV transmission system in the event of a breaker failure. Lead time for this equipment has increased significantly making it more difficult to procure replacement breakers in a timely manner. Therefore, it is important to have a spare replacement breaker on hand for emergency replacements. This breaker will serve as a spare for any of the six similar 161kV breakers the City currently has in service. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as stated above. CITY OF Ames’ Smart Choice Public Works Department 515 Clark Avenue,Ames,Iowa 50010 Phone 515-239-5160 Fax 515-239-5404 May 22,2023 Honorable Mayor and Council Members City of Ames Ames,Iowa 50010 RE:Domani Subdivision 4-year Maintenance Security LOC #461 Mayor and Council Members: I hereby certify that 2 years of Financial Security covering the 4 Year Stormwater Management Maintenance requirements as per the Post Construction Stormwater Management (Chapter 5B) for Domani Subdivision have been completed in an acceptable manner.The stormwater management practices have been inspected by the Engineering Division of the Public Works Department of the City of Ames,Iowa,and found to meet City specifications and standards. As a result of this certification,it is recommended that the financial security 2600000229.20-00 on file with the City be released to $14,067.00. Sincerely, Tracy Peterson,P.E. Municipal Engineer TP/cc cc:Finance,Planning &Housing,Subdivision file Public Works Department Engineering 515239.5160 main 515.239.5404 fax 515 Claric Ave P.O.Box 811 Ames,IA 50010 www.CityofAmes.org Item No. 38 MEMO 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org City Clerk’s Office 3To: Mayor and Members of the City Council From: City Clerk’s Office Date: June 13, 2023 Subject: Contract and Bond Approval There is no Council Action Form for Item No. 39. City Council approval of the contract and bond for this project is simply fulfilling a State Code requirement. /cmw MEMO 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org City Clerk’s Office To: Mayor and Members of the City Council From: City Clerk’s Office Date: June 13, 2023 Subject: Contract and Bond Approval There is no Council Action Form for Item No. 40. City Council approval of the contract and bond for this project is simply fulfilling a State Code requirement. /cmw MEMO 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org City Clerk’s Office To: Mayor and Members of the City Council From: City Clerk’s Office Date: June 13, 2023 Subject: Contract and Bond Approval There is no Council Action Form for Item No. 41. City Council approval of the contract and bond for this project is simply fulfilling a State Code requirement. /cmw ITEM#: 42 DATE: 06-13-23 DEPT: PW COUNCIL ACTION FORM SUBJECT: 2020/21 RIGHT-OF-WAY RESTORATION (STANDARD VEGETATION) BACKGROUND: This program is for restoration of the right-of-way areas associated with various Capital Improvements Plan (CIP) projects. Disturbed ROW areas are restored using seed or dormant seed. Success using these various types of restoration is volatile and depends primarily on the weather at and following the time of installation. The ROW Restoration program allows staff to bring in one contractor who specializes in seeding to restore several locations with improved quality. Staff has seen success in the program and has utilized observations from previous programs to improve this year's plans and specifications to provide a better overall project for the contractors, field inspection staff, and residents. Change Order 1 was approved by City Council April 27, 2021, in the amount of $31,813.35. At the time this was the estimated cost to add four more project locations into the Right of Way Restoration contract. Change Order 2 (balancing) reflects the final field measured quantity resulting in a contract reduction of ($42,408.46). This reduction was largely due to the reduction in the amount of waterings and temporary stabilizations needed to establish the vegetation. This contract has been completed and any further right of way restoration is under a new contract. Revenue and expenses associated with this program are estimated as follows: Funding Source Available Revenue Estimated Expenses Road Use Tax $ 125,000 Water Utility Fund 75,000 Sewer Utility Fund 75,000 Storm Sewer Utility Fund 50,000 2020/21 ROW Restoration (Standard Vegetation) $ 96,175.65 Change Order 1 31,813.35 Change Order 2 (Balancing) (42,408.46) Total for Standard Vegetation $85,580.54 2020/21 ROW Restoration (Native Vegetation) 35,326.38 Engineering 26,500.00 TOTALS $ 325,000 $ 147,406.92 ALTERNATIVES: 1. a. Approve Change Order 2 for the 2020/21 Right of Way Restoration (Standard Vegetation), a contract reduction in the amount of $42,408.46. b. Accept the 2020/21 Right of Way Restoration (Standard Vegetation) as completed by Country Landscapes, of Ames, Iowa in the amount of $85,580.54. 2. Direct staff to pursue modifications to the project. CITY MANAGER’S RECOMMENDED ACTION: This project has been completed in accordance with the approved plans and specifications. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted above. 1 ITEM #: 43 DATE: 06-13-23 DEPT: PW COUNCIL ACTION FORM SUBJECT: 2020/21 RIGHT-OF-WAY RESTORATION (NATIVE VEGATATION) BACKGROUND: This program is for restoration of the right-of-way area associated with the 2018/19 Storm Water Facility (Little Bluestem) Capital Improvements Plan (CIP) project. This location will have native vegetation established over an extended period. Disturbed ROW areas are restored using seed or dormant seed. Success using these various types of restoration is volatile and appears to depend on the weather at and following the time of installation. The ROW Restoration program (Native Vegetation) allows staff to bring in a contractor who specializes in native vegetation to ensure its establishment process. Staff has seen success in the program and has utilized observations from previous programs to improve this year's plans and specifications to provide a better overall project for the contractors, field inspection staff and residents. This contract has been completed and any further needs for native vegetation restoration will be addressed with a future contract. Change Order 1 (Balancing) was administratively approved by staff and reflects the final field measured quantity resulting in a contract reduction of ($10,099.87). Revenue and expenses associated with this program are estimated as follows: Funding Source Available Revenue Estimated Expenses Road Use Tax $125,000 Water Utility Fund 75,000 Sewer Utility Fund 75,000 Storm Sewer Utility Fund 50,000 2020/21 ROW Restoration (Standard Vegetation) $ 85,580.54 2020/21 ROW Restoration (Native Vegetation) 45,426.25 Change Order 1 (approved by staff) (10,099.87) TOTAL FOR NATIVE VEGETATION $ 35,326.38 Engineering 26,500.00 TOTALS $ 325,000 $ 147,406.92 2 ALTERNATIVES: 1. Accept the 2020/21 Right of Way Restoration (Native Vegetation) as completed by Country Landscapes, of Ames, Iowa in the amount of $35,326.38. 2. Direct staff to pursue modifications to the project. CITY MANAGER’S RECOMMENDED ACTION: This project has been completed in accordance with the approved plans and specifications. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted above. 1 ITEM #: 44 DATE: 06-13-23 DEPT: PW COUNCIL ACTION FORM SUBJECT: 2018/2019 MAIN STREET PAVERS (BURNETT – KELLOGG) BACKGROUND: This project replaced the pavers that were installed with the Main Street Reconstruction project in 1999. At that time, the pavers were an aesthetic upgrade to traditional concrete sidewalks. Over time, the pavers have proven to be difficult to maintain and crews spend a considerable amount of time to level or replace pavers. Additionally, ice control chemicals applied by adjacent businesses have led to accelerated deterioration of the pavers. Also, the original pavers are not produced anymore. This project was the second phase of the Main Street Paver Replacement program which was from Burnett Avenue to Kellogg Avenue. On June 22, 2021, City Council awarded this project to Con-Struct, Inc. of Ames, IA in the amount of $367,620. One change order was administratively approved by staff in the amount of $27,264.16. This change order was the balancing change order for the project and included additional work with demolition of the decorative light columns, additional work with waterproofing at the Sheldon Munn building, and balancing the field-installed quantities. Construction was completed in the amount of $394,884.16. Engineering and construction administration costs totaled $6,797, bringing overall project costs to $401,681.16. Funding for the Main Street Paver Replacement program began in FY 2017/18 and continued over several years in the Capital Improvements Program. The funding was pooled together, and projects have been completed in phases as funding was available. The table below shows the expense and revenue for the program. Funding Source Revenue Expenses Total Capital Improvement Plan Main Street Pavers Revenue $ 1,113,630 2017/18 Main St Pavers (Clark to Burnett) $ 330,680.01 2017/18 Main St Pavers Contract Admin 3,632.00 2018/19 Main Street Pavers (Burnett to Kellogg) (this action) 394,884.16 2018/19 Main Street Pavers Contract Admin (this action) 6,797.00 2022/23 Main St Pavers (Kellogg to Duff) (bid + change orders) 375,700.15 $ 1,113,630 $ 1,111,693.32 ALTERNATIVES: 2 1. Accept the 2018/2019 Main Street Pavers (Burnett – Kellogg) project as completed by Con-Struct, Inc. of Ames, IA in the amount of $394,884.16. 2. Direct Staff to make changes to the project. CITY MANAGER’S RECOMMENDED ACTION: The second phase of the work is complete and streetscaping items such as planters, bike racks, and benches are beginning to return to Main Street. Accepting this project will allow continued work towards completion of the paver replacement along the entire Main Street corridor prior to major summer events including the Fourth of July Parade and RAGBRAI. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted above. ITEM #: 45 DATE: 06-13-23 DEPT: Admin. COUNCIL ACTION FORM SUBJECT: ACCEPTANCE OF ABP GALATIC, LLC ARTS CAPITAL GRANT PROJECT BACKGROUND: On March 8, 2022, the City Council approved a contract with ABP Galatic, LLC for the Arts Capital Grant Program. This program is open to individuals, non-profits, or businesses that propose projects that create, renovate, or improve a space for arts or artists (e.g., performance space, exhibition space, classrooms, demonstration space, studio space, etc.). The contract with ABP Galatic, in the amount of $5,000, is to furnish and equip a digital media workstation at a digital creation lab at 4626 Reliable Street. The workstation will allow for tasks such as 3D modeling, animation, video editing, and video game development. ABP Galatic will make the lab open to the public and will host workshops from time to time. ABP Galatic has purchased all the necessary equipment to complete the scope of the grant and is now requesting payment and closeout of the grant. The required documentation of the completed improvements has been received, along with the required reimbursement request form. ABP Galatic is requesting a final payment of $2,550.57, which, combined with a previous grant payment of $2,356.79, is a total of $4,907.36. ABP Galatic is aware that the total funding requested is less than the maximum amount awarded under the contract ($5,000). The remaining funds will be returned to the General Fund balance. ALTERNATIVES: 1. Authorize final payment in the amount of $2,550.57 to ABP Galatic, LLC, and approve closeout of the ABP Galatic Art Capital Grant. 2. Refer this item back to staff for further information. CITY MANAGER’S RECOMMENDED ACTION: ABP Galatic has completed the project described in its Arts Capital Grant, and all required documentation has been submitted. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as described above. 1 ITEM #: 46 DATE: 06-13-23 COUNCIL ACTION FORM SUBJECT: ACCEPTANCE OF THE CLIMATE ACTION PLAN BACKGROUND: The City Council has placed a high value on promoting environmental sustainability . To address this goal and reduce Ames’ carbon footprint, the City Council first approved a Community Greenhouse Gas (GHG) Inventory in summer 2020 after working with paleBLUEdot on this foundational step towards the development of a Climate Action Plan (CAP). The GHG Inventory helped in modeling current emission levels and the expected future emissions if no intentional climate action initiatives were implemented. Upon the completion of the GHG inventory, City staff worked on an RFP to solicit proposals that would help set a carbon reduction target and develop relevant, achievable, and cost-effective strategies to achieve carbon reduction goals. Also included in the RFP scope of work was a public engagement plan for collecting diverse and inclusive input and feedback from residents, schools, and businesses. Sustainability Solutions Group (SSG) was selected to guide the City through the CAP process by working closely with the City’s Project and Technical Teams as well as the Mayor-appointed Supplemental Input Committee representing twelve community sectors. In accordance with the City Council’s commitment to emphasize a robust public engagement plan the following initiatives were undertaken. • A Climate Action Plan website was created. • Three public surveys were placed on the City’s website, along with paper copies being available at the Ames Public Library. When available, volunteers would staff a table at the Library to assist people who wanted to take the survey. The surveys focused on target setting, the Six Big Moves, and CAP barriers to implementation. Each survey received hundreds of responses. • Six public meetings with the Supplemental Input Committee were held. • Five public workshops with the Ames City Council as the Steering Committee for the project. • An in-person Town Hall Meeting and a virtual ISU Student Town Hall meeting were held. • Questions related to Climate Action issues were added to the 2022 and 2023 Resident Satisfaction Survey. • The Project Team responded to dozens of requests for speakers representing hundreds of residents. The Team continues to provide updates and information 2 whenever asked to present, as well as providing CAP information at City of Ames events. The first step in the CAP process was establishing an emissions reduction target and SSG presented to the City Council four options for carbon reduction targets ranging from 1) 83% reduction by 2030 and net-zero by 2050; 2) Net-zero by 2050; 3) 45% reduction by 2030 and net-zero by 2050; 4) No predetermined target by 2030 until after modeling was complete and net-zero by 2050. Of these options, the City Council voted for the target to reduce emissions by 83% reduction in greenhouse emissions from 2018 levels by 2030, and net-zero emissions by 2050. This net zero target by 2050 is in line with global best practices for reducing emissions so communities do not significantly contribute to exceeding a 1.5-degree Celsius increase in global temperature. Once the target was decided, SSG identified the path needed to achieve the City Council’s goal of reducing the carbon emissions in our community. With such an aspirational target, the path to achieving carbon reduction in the timeframe identified requires bold moves, substantial investment, and significant policy changes . SSG modeled the path forward in a document entitled the “Six Big Moves,” which separated carbon reduction into six concentrated areas with approximately 30 carbon reduction action steps. The Six Big Moves are: 1. Building retrofits 2. Net-zero new construction 3. Renewable energy generation 4. Reducing vehicle emissions 5. Increase active transportation and transit use 6. Reduce waste emissions The Big Moves and associated action steps were presented to the Council on April 5, 2022. The Council recognized that the costs of becoming a carbon-neutral community are substantial. While many costs around reducing emissions are decreasing as technology improves, the investment will still be significant. However, many of the strategies for decarbonization offer co-benefits and result in savings. As a result of the Six Big Moves presentation, the Council directed staff to analyze the Big Moves and action steps using the following criteria: 1. Cost – cost of investment; gain on investment; marginalized abatement cost 2. Amount of administrative effort needed 3. Feasibility of achievement 4. Legal feasibility 5. Funding sources 6. Impact on residents in terms of property taxes, utility rates, etc. 7. Impact on inclusion 8. Cost compared to the tonnage of carbon reduced 3 The analysis was coordinated with members of the City’s Technical Team and the results were presented in a Staff Report to the City Council on November 15, 2022. The estimated cost of implementing all action steps is $3.2 billion. This estimate is the “undiscounted” cost meaning the cost before applying any changes in interest or tax rates that impact the value of the dollar. As a result of this analysis, the staff presented to the City Council an initial implementation plan which includes the following seven action steps. 1. Increase wind and solar generation as part of the Electric Services portfolio. (Attachment B, page 97) 2. Waste to Energy improvements to help reduce waste emissions. (Attachment B, page 117) 3. New construction (Attachment B, page 106) a. Changes to our Zoning Ordinance to include specific design features that support being both net-zero ready and passive building design, b. Requiring net-zero ready and passive design as part of annexation and contract rezoning, and/or c. Implementing a new tax abatement program to incentivize new construction to be net-zero ready and passive design. 4. Implement a pilot program to incentivize retrofitting older homes in the Ames Electric Services territory. (Attachment B, page 103) 5. Retrofit municipal buildings by first hiring a consultant to conduct a study of each building and provide recommendations for a long-range capital improvements plan for these projects. (Attachment B, page 104) 6. Electrify the municipal fleet (non-CyRide) as technology and availability allow. (Attachment B, page 111) 7. Create a Mayor’s CAP Leadership Task Force from the various public and private entities that are crucial to meeting the City Council’s carbon reduction goals. An overall conclusion was that the CAP is intended to be a high-level plan for decision-making that supports a low carbon future for the entire community. Not only is the City expected to make changes to its own operations, but the community must be transitioning, as well if we are to achieve the City Council carbon reduction goal. Upon sharing the staff analysis with SSG, they developed a draft of the overall Climate Action Plan including an implementation plan that incorporated the action steps outlined in the analysis. The draft CAP was provided to the Project and Technical Teams and the Supplemental Input Committee for review and comment . Following that review step, SSG presented a revised draft CAP to the Council on April 18, 2023. This workshop was the first time the City Council was able to review the full text of the proposed CAP. It was noted that the latest modeling conducted by SSG indicated that the proposed action steps from the Six Big Moves could achieve a carbon reduction target of 71% by 2030 and 94% by 2050, which is slightly less than the original target. 4 SSG presented the cost of implementing all action steps, a $3.2 billion estimate, (Attachment A, slides 9-10) as well as the anticipated savings from the federal Inflation Reduction Act (IRA) in the amount of $770 million (Attachment A, slides 12-15). It’s important to understand that the majority of the IRA savings are in the form of tax credits that will need to be individually applied for. The draft CAP document was made available for public input through May 26 and approximately thirteen comments were received (Attachment C). All comments were forwarded to SSG for consideration in incorporating into the CAP and the following changes were made: • A paragraph was added on page 15 in the introduction to the Executive Summary to explain what adopting a CAP means. • Colors in the wedge diagram on page 50, were adjusted to increase clarity. • The amounts representing savings on page 69 were made to represent negative (for clarity). Footnotes were added to explain that the use of a discount rate is standard practice and that the amount for IRA funding represents total potential funding, however, the actual amount received would most likely be smaller. • A footnote was added on page 71 to explain that electrical transmission infrastructure costs were not included in the total estimate. • A footnote was added on page 85 to explain that the availability of low-interest financing can be an obstacle in unlocking the benefits and savings of the CAP. The final step in the City’s Climate Action planning process is for the City Council to accept the CAP (Attachment B). ALTERNATIVES: 1. Approve acceptance of the Climate Action Plan. 2. Modify the Climate Action Plan and direct staff to work with SSG on changes. 3. Do not accept the Climate Action Plan. CITY MANAGER’S RECOMMENDED ACTION: The development and implementation of a community-wide Climate Action Plan is a high priority of the City Council to help elevate the City’s sustainability efforts. It should be emphasized that the CAP offers a well-reasoned tool designed to show a path forward by way of the Six Big Moves to meet the City Council’s sustainability goals. However, the success of achieving the various action steps reflected in the CAP will be influenced by the following factors: advancements in technology, availability of goods and services, obtainability of grants and other outside funding, legal feasibility of Council mandates, opportunity for achievement, and 5 affordability of the action steps. Therefore, as called for in the CAP, the City Council will have to make decisions regarding how far and how fast to implement the proposed action steps based on these factors on an annual basis with the approval of an Annual Sustainability Work Plan. It should be noted that it is staff’s intent to present to the City Council at a future meeting the seven initial action steps noted earlier for approval as the first Annual Sustainability Work Plan. At the conclusion of this three-year effort, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, and accept the attached Climate Action Plan. City of Ames Climate Action Plan City Steering Committee April 18th, 2023 6:00 PM-8:00 PM Item No. 46 Attachment A Meeting Agenda Recap of GHG reduction target Recap of Six Big Moves Impact of IRA Action Financials Implementation Strategy Questions & Discussion Project Overview We are here! 4 A reminder of the low carbon pathway selected 83% reduction Business-as-usual 1.5 degree pathway Results 70% reduction by 2030 94% reduction by 2050 4.8 tonnes GHG emissions per capita by 2030 0.8 tonnes GHG emissions per capita by 2050 Th e 6 B I G M O V E S Year-over-year low-carbon scenario investments and returns, undiscounted. Summary of ﬁnancial results, undiscounted (negative number = savings, positive number = cost) 2023–2050. Summary of ﬁnancial results, undiscounted (negative number = savings, positive number = cost) 2023–2050. Impact of IRA 12 The Inﬂation Reduction Act makes the single largest investment in climate and energy in American history. Source: C40 IRA savings by category Cumulative funding potential of $770 Million How much will it cost? Adding IRA Funding Net Cost of $300 million Summary of ﬁnancial results, undiscounted Impact of IRA funding Action Financials Implementation Strategy City of Ames Speciﬁc Start in the next 3 years Speciﬁc initiatives supporting the roadmap Implementation Community Wide Physical change required to 2050 High-level strategic roadmap Low Carbon Actions The importance of incremental progress Heat Pumps ●Loans and ﬁnancial incentives ●Repository of vendors and installers ●Contractor training ●Resident feedback Retroﬁts ●Pilot retroﬁt program focusing on older homes ●Partner with retroﬁt service companies ●Retroﬁt Municipal Buildings by 2030 ●Energy use disclosure for large buildings ●Partner with a community loan provider Emission Reductions: 3000 kt % of cumulative reductions: 15% Net Cost: $930 million Implementation 25 Neighborhood Finance Association ●Currently Available in Des Moines and Cedar Rapids ●Loans for energy upgrades and home improvements ●$10,000 energy advantage 0% interest loan ●$10,000 to $15,000 forgivable loans for home improvements ●Ames could partner with NFA to oﬀer loans for building upgrades 26 IRA funding for electriﬁcation Source: Rewiring America Reductions: 10 000 kt (47%) Net Cost: $850 million Ground Mount Solar and Wind Generation ●50 Megawatts by 2025 through power purchasing agreements (PPA) ●Explore AMES owning its own generation ●Public education Rooftop Solar ●Solar group buy program ●Incentives for solar ready new buildings ●Financial incentive to building owners who add rooftop solar to their existing buildings ●Partner with a non-proﬁt loan provider (NFA) Implementation 28 Solar Group Buy, MREA Since 2013, the MREA has facilitated over 50 Solar Group Buy programs around the Midwest, educating over 11,600 individuals with our Solar Power Hour information sessions, and leading to more than 17,000 kW on over 2,660 properties. ●Education ●Financial Incentive ●Trusted process ●Ames could partner with MREA Source : Group Buy Solar Installations, Midwest Renewable Energy Association Emission Reductions: 580kt (3%) Net Cost: $180 million ●Zoning code requirements and tax incentives for new NZ buildings ●All new municipal buildings starting in 2025 ●Builder training in net zero and passive house design principles ●Energy use disclosure for large new buildings Implementation Emission Reductions: 930kt (4%) Net Saving: $960 million ●Education about IRA Clean Vehicle credit (30D), $7,500 credit for new and a $4,000 credit for used ●EV infrastructure policies/by-laws for new MURBs, commercial buildings & parking lots ●Municipal policy for new vehicle purchases ●Support CyRide with their their decarbonization plan. Collaborate on applying for funding opportunities. Implementation Increase Active Transportation and Transit Use Emission Reductions: 660 kt (3%) Net Saving: $660 million ●Work with ISU to introduce a bikeshare program ●Improve and expand active transportation infrastructure ●CyRide bus pass partnerships with large employers ●Increase transit frequency in downtown core and from key neighbourhoods to ISU ●Car free zones downtown and near ISU Implementation Reduce Waste Emissions Emission Reductions: 730 kt (3%) ●Implement an organized garbage collection system ●Education to residents on composting and waste reduction ●Implement an alternative waste to energy system which allows for refuse to be combusted in a separate boiler Implementation Questions & Discussion Every Ton Matters: City of Ames Climate Action Plan The Path to Net Zero Emissions Item No. 46 Attachment B Disclaimer This analysis has been undertaken to quantify energy and emissions for the City of Ames’ Climate Action Plan. Reasonable skill, care, and diligence have been exercised to assess the information provided for this analysis, but no guarantees or warranties are made regarding the accuracy or completeness of this information. This document, the information it contains, the information and basis on which it relies, and factors associated with the implementation of the Climate Action Plan are subject to changes that are beyond the control of the authors. The information provided by others is believed to be accurate, but has not been verified. This analysis includes high-level estimates of costs that should not be relied upon for design or other purposes without verification. The authors do not accept responsibility for the use of this analysis for any purpose other than that stated above and do not accept responsibility for any third-party use, in whole or in part, of the contents of this document. This analysis applies to the City of Ames and cannot be applied to other jurisdictions without analysis. Any use by the City of Ames, project partners, sub-consultants or any third party, or any reliance on or decisions based on this document, are the responsibility of the user or third party. Acknowledgements Consulting Team: SSG Naomi Devine Erik Frenette Yuill Herbert Brittany Maclean Kyra Bell Pasht Project Committee Deb Schildroth, City Manager’s Office Susan Gwiasda, City Manager’s Office Don Kom, Electric Department Merry Rankin, Contract Employee through City Manager’s Office Technical Team Dustin Albrecht, Water and Pollution Control Justin Clausen, Public Works Kelly Diekmann, Planning and Housing John Dunn, Water and Pollution Control Mark Gansen, Public Works Scott McCambridge, Fire Corey Mellies, Fleet and Facilities Barbara Neal, Transit Tracy Peterson, Public Works Damion Pregitzer, Public Works Bill Schmitt, Public Works Joshua Thompson, Parks and Recreation Kyle Thompson, Public Works Sara VanMeeteren, Fire EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 2 Steering Committee/City Council John Haila, Mayor Gloria Betcher, Ward 1 Amber Corrieri, At-Large Bronwyn Beatty-Hansen, At-Large Tim Gartin, Ward 2 Rachel Junck, Ward 4 Anita Rollins, Ward 3 David Martin, Past Council Member, Ward 4 Advisory Committee/Sector Representation Eric Abrams, Business Sector Jon Banwart, Business Sector Kristin Dillavou, Business Sector Justin Dodge, Building Contractors/Developers Sector Luke Jensen, Building Contractors/Developers Sector Hongli Feng, Residential Sector Peter Hallock, Residential Sector Joel Logan, Residential Sector Allison Brundy, Faith-based Sector Ellen Johnsen, Faith-based Sector Robert Haug, Civic/Non-profit Sector Melissa Murray, Civic/Non-profit Sector Pat Sauer, Civic/Non-profit Sector Ananya Balaji, Community Schools Sector David Lee, Community Schools Sector Jacob Stevens, Community Schools Sector Latifah Faisal, Non-City Government Sector Nancy Franz, Non-City Government Sector Victoria Kyveryga, ISU Student Sector Alexandra Walton, ISU Student Sector Ben Woeber, ISU Student Sector Karen Kiel Rosser, Healthcare Sector Adib Amini, City-at-Large Sector Troy Weary, City-at-Large Sector Elizabeth Smith, ISU Student Government Appointee Mark Kruse, ISU Administrative Appointee Bill Gutowski, ISU Administrative Appointee CITY OF AMES CLIMATE ACTION PLAN 3 Abbreviations BAP Business-as-Planned scenario (formerly referred to as Business as usual (BAU) CO2 Carbon dioxide CO2e Carbon dioxide equivalents CDD Cooling degree days CH4 Methane DE District energy GHG Greenhouse gas GPC Global Protocol for Community-Scale Greenhouse Gas Emissions Inventories GWP Global Warming Potential HDD Heating degree days IRA Inflation Reduction Act LCS Low Carbon scenario MCA Multi-criteria analysis NPV Net present value VMT Vehicle miles traveled EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 4 Glossary Term Definition Baseline The starting point to measure changes in the amount of emissions produced over time. Carbon-free grid An electricity grid where the power that is generated and distributed comes from only renewable sources. Carbon sequestration The process of capturing and storing carbon from the atmosphere through natural or anthropogenic methods. Consumption-based emissions Emissions from the volume of goods consumed by a population. CO2e (Carbon dioxide equivalents) A single unit of measurement that allows for the impact of releasing different greenhouse gasses into the atmosphere to be evaluated on a common basis. Carbon dioxide equivalents are calculated using Global Warming Potential factors that represent the impact of each greenhouse gas type (such as methane (CH4) and nitrous oxide (N2O) relative to that of carbon dioxide. Decarbonize To eliminate the release of GHGs into the atmosphere from a process or system. This includes swapping out any fossil fuel sources for renewable energy. GHGs (Greenhouse gasses) Compound gasses that trap heat and emit longwave radiation in the atmosphere, causing the greenhouse effect. Heat pump A highly efficient heating and cooling system that transfers thermal energy from the ground or air to warm a building during winter and cool it during the summer. Low-carbon pathway An implementation pathway that includes annual investments that result in GHG emissions reductions. This pathway is based on the modeling results in the low-carbon scenario. MISO Midcontinent Independent System Operator, the operator of the electricity transmission system. Mt (Megaton)1,000,000 metric tons. CITY OF AMES CLIMATE ACTION PLAN 5 Term Definition MW Megawatt, one million watts, or 1,000 watts. A measure of electricity output. Net Zero A balance between the amount of greenhouse gasses released and the amount taken out of the atmosphere. Net Zero Ready A Net Zero home produces all of the energy it consumes on site, typically through greatly improved efficiencies to reduce energy demand, and then on-site solar renewables. A Net Zero Ready home has the same building efficiencies, with improved insulation and efficient heating, cooling, and appliances, but does not make the final step to adding on-site renewable generation. It is a standard to indicate a highly efficient home. Net Zero Building A building that is highly energy efficient and produces on-site (or procures) carbon-free and/or renewable energy in an amount sufficient to offset the annual carbon emissions associated with its operations or simply eliminates carbon emissions altogether. Person-years of employment A person-year of employment represents the number of hours of one person working full time for one year. This could be from a single person working for a year or, for example, three people working full time for four months. Renewable energy A naturally occurring energy source that is not finite or exhaustible. It includes sources such as sunlight, wind, and geothermal heat. ZEV (Zero-Emissions Vehicle) A vehicle that does not produce tailpipe emissions or other pollutants from the onboard source of power. Key Energy and Emissions Units GHG emissions 1 ktCO2e = 1,000 MtCO2e (continued from previous table) Energy 1 MMBTU = 1.055 GJ 1 MJ = 0.0001 GJ 1 TJ = 1,000 GJ 1 PJ = 1,000,000 GJ 1 GJ = 278 kWh 1 MWh = 1,000 kWh 1 GWh =1,000,000 kWh EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 6 Table of Contents Disclaimer 2 Acknowledgements 2 Abbreviations 4 Glossary 5 Key Energy and Emissions Units 6 In the Numbers, for the City of Ames 10 Letter From the Mayor 11 E. Executive Summary ···············································································15 E.2 The Pathway 16 E.3 Targets 19 E.4 Findings 20 E.5 Implementation 21 E.6 Conclusion 22 1. Introduction ······························································································25 1.1 The Energy Transition 25 1.2 The Policy Context 26 1.3 The City of Ames 26 1.4 The Role of Cities in Climate Action 27 1.5 Purpose and Objectives 30 1.6 Overall Process 32 2. Exploring a Low-Carbon Future ·························································35 2.1 The Baseline Year—GHG Inventory 36 2.2 Identifying Actions 36 2.3 The Scenarios 37 2.4 The Low-Carbon Actions 38 3. The Pathway ······························································································49 3.1 The Big Picture 49 3.2 Buildings 56 3.3 Transportation 58 3.4 Energy 60 3.5 Waste 63 4. The Costs and Opportunities ······························································67 Key Concepts 67 4.1 The Big Picture: Economic Benefits 69 4.2 Investments Unlock the Opportunities 70 4.3 Energy Expenditures Decrease 73 4.4 Energy Savings for Households 76 4.5 Employment Opportunities 78 4.6 Abatement Costs 80 4.7 Business Opportunities 83 CITY OF AMES CLIMATE ACTION PLAN 7 5. Co-Benefits ·······························································································85 6. Actions ········································································································93 6.1 The Six Big Moves 93 6.2 Renewable Energy Generation 95 6.3 Building Retrofits 100 6.4 Net-Zero New Construction 105 6.5 Reduce Vehicle Emissions 108 6.6 Active Transportation and Transit Use 112 6.7 Reduce Waste Emissions 115 7. The Risk of Doing Nothing ································································119 8. Monitoring and Evaluation ································································123 8.1 Annual Work Plan and Review 124 8.2 Reporting Platform 124 8.3 GHG Inventory 124 8.4 Annual Indicator Report 124 8.5 Effectiveness Indicators 125 8.6 Impact Indicators 125 9. Conclusion ······························································································129 Appendix A: Engagement Plan ·····························································131 Purpose of this Document 131 A1. Background 131 A2. What is Being Decided and How 132 A3. Engagement Strategy 132 A4. Objectives 133 A5. Communications 136 A6. Key Messages 136 A7. Timeline 136 A.8 Engagement Techniques 138 Sub-Appendix A: IAP2 Public Participation Spectrum 148 Appendix B: GPC Reporting ···································································149 EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 8 Appendix C:Data, Methods, and Assumptions (DMA) Manual ····160 Glossary 160 C1 Accounting and Reporting Principles 161 C.2 Scope 162 C.3 Time Frame of Assessment 163 C.4 Energy and Emissions Structure 164 C.5 Emissions Scope 165 C.6 The Model 166 C.7 Model Structure 167 C.8 Sub-Models 168 C.9 Model Calibration for Local Context 171 C.10 Data and Assumptions 174 C.11 Addressing Uncertainty 176 Sub-Appendix C1: GPC Emissions Scope Table for Detailed Model 177 Sub-Appendix C2: Building Types in the model 182 Sub-Appendix C3: Emissions Factors Used 183 CITY OF AMES CLIMATE ACTION PLAN 9 In the Numbers, for the City of Ames • Population, 2021: 67,9561 • Population, 2050: 87,7692 • New dwellings, 2023–2050: 6,000 units • New non-residential floor space, 2023–2050: 9.8 million ft2 • Per capita GHG emissions, 2021: 16.5 tCO2e/person • Per capita GHG emissions in 2050 if the Low-Carbon Scenario is implemented: 0.8 tCO2e/person • Total energy consumption, 2021: 11,848,000 MMBTU • Total energy consumption under the Business-as-Planned Scenario, 2050: 11,897,000 MMBTU • Total energy consumption under the Low-Carbon Scenario, 2050: 6,102,000 MMBTU • Total expenditures on energy, 2021: $200 million • Savings on energy expenditures under the Low-Carbon Scenario, 2023–2050: $1.3 billion • Average energy expenditures per household in 2021 (including transportation): $3,700 • Average energy savings per household per year in 2050: $1,950 • Total investment required for the Low-Carbon Scenario, 2023–2050: $3.2 billion • Person-years of employment 3 generated as a result of the low-carbon investments, 2023–2050: 19,000 • Total GHG emissions, 2021: 1,100,000 tCO2e • Total GHG emissions in the absence of action, 2050: 1,177,000 tCO2e • Total GHG emissions if the City implements the Low-Carbon Scenario, 2050: 70,600 tCO2e 1 This includes students enrolled at Iowa State University. 2 Population projections from the Forward 2045: Metropolitan Transportation Plan. 3 A person-year of employment represents the number of hours of one person working full time for one year. This could be from a single person working for a year or, for example, three people working full time for four months. EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 10 Letter From the Mayor Greetings! The narrative, analysis, and recommendations included in our community’s first Climate Action Plan are more than just words on a page. They reflect our decades- long commitment to reducing energy use and implementing sustainable practices. In order to actualize this plan, it will require all of us working together. While Council and staff have taken the lead in the plan creation, it will require every resident and business owner to invest and participate to bring it to reality. Change can be difficult, but it affords our community an opportunity to make a difference. Ames is a city of creative problem-solvers. This is one more opportunity for us to demonstrate how we can continue to be leaders in responding to the challenge of climate change. Conserving natural resources is not new. Many of us remember the 1970s energy crisis and the necessary, important decisions put into motion when our energy sources were in jeopardy. In response, speed limits were reduced, minimum vehicle miles per gallon requirements were set, thermostats were seasonally raised or lowered to conserve energy, and we began recycling in earnest. More than 50 years later, we realize there is much more work to do. As you explore the Ames Climate Action Plan, please consider how you can participate in this initiative. Finally, I want to acknowledge the commitment of our CAP Project Team, CAP Technical Team, and consultant, Sustainability Solutions Group, in completing this document. I want to thank the 27 members of the Climate Action Plan Supplemental Input Committee for their contributions representing various community sectors and providing feedback. I also want to thank all the residents who sent emails, took a survey, attended a meeting, looked at our website, and/or shared their thoughts. Although this plan represents countless hours of work, we are just starting the process. This is a living document that needs participation, commitment, and action to be successful. I invite each one of you to join us in implementing the plan. Sincerely, John A. Haila, Mayor Ames, Iowa CITY OF AMES CLIMATE ACTION PLAN 11 E. Executive Summary CITY OF AMES CLIMATE ACTION PLAN 15 E. Executive Summary The City of Ames Climate Action Plan seeks to accelerate the transition to a clean energy economy, while simultaneously achieving multiple economic and social benefits. The energy system is in the midst of a profound transformation with the increasing introduction of decentralized electricity production storage, the electrification of transportation, and the advancement of policies and investments at all levels of government to mitigate GHG emissions and advance clean energy. The transition to a cleaner energy economy requires using energy more efficiently, moving from fossil fuels to electricity wherever possible, and generating electricity with low- or zero-carbon emissions. The effort requires extensively retrofitting the existing building stock, significantly increasing the energy performance of new buildings, building new sources of zero- and low-carbon energy, and electrifying vehicles and heating systems. The result of this combination of efforts is a rapid reduction of GHG emissions with a marginal net cost to society as a whole, and these investments represent significant opportunities for the public and private sector, with many projects both generating financial returns and improving quality of life. Adopting a Climate Action Plan does not mean that the City of Ames needs to implement any or all of the actions in this plan. It signifies that Council recognizes that the plan represents the best pathway to reach its climate targets. The Climate Action Plan is a comprehensive long-term strategic level guiding framework which is meant to be adaptable to changing realities and opportunities. The City of Ames will need to actively and progressively determine each step forward along this path in order to achieve its climate goals. E.1 The Process The development of the City of Ames CAP involved a dance between an engagement process and a technical analysis. The technical analysis aimed to provide an investment roadmap using a detailed energy and emissions model. The analysis began by considering the drivers that determine the City’s energy consumption and greenhouse gas (GHG) emissions to answer the question, “Where are we now?” Analysis of future trajectories included a Business-as-Planned (BAP) scenario, which evaluated what might happen if no additional policies or actions are put in place. A Low-Carbon scenario explored the implications of achieving GHG reductions consistent with science-based targets.4 Ames is projected to grow incrementally between 2023 and 2050, with the population increasing by one third over the period. 4 For a discussion of science-based targets, see: Global Covenant of Mayors (2020). Science-Based Climate Targets: A Guide for Cities. Retrieved from: https://sciencebasedtargetsnetwork.org/wp-content/ uploads/2020/11/SBTs-for-cities-guide-nov-2020.pdf E.2 The Pathway Figure 1. The transformation of Ames’ energy system in three charts. The modeling results indicate that the low-carbon pathway is technically and economically possible and logistically challenging. GHG emissions can decline from 1.1 MtCO2e in 2021 to 70 ktCO2e in 2050, a decrease of 94% over that period. The analysis relies on technologies available today and additional future technological developments will further enable GHG reductions and efficiency gains. 7.400 6.400 - 2.500 5.000 7.500 10.000 12.500 15.000 17.500 20212021 2050 2021 2050 TJ Lost Utilized Low carbon 2050 MM B T U % o f t o t a l e n e r g y c o n s u m e d 200 150 100 50 0 0 0% 20% 40% 60% 80% 100%174 70 20% 99% Renewable energy Fossil-based energy Reduce Improve Switch Reducing or avoiding energy consumption in the ﬁrst place Energy sourceEnergy used versus lostEnergy use per capita Improving the eﬃciency of the energy system (supply and consumption) Fuel switch to zero- carbon sources 1.2 1.2 0.1 0 0,2 0,4 0,6 0,8 1 1,2 1,4 2018 2023 2028 2033 2038 2043 2048 to n n e C O 2 e ( m i l l i o n s ) BAP LC EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 16 Figure 2. The Low-Carbon scenario trajectory. Figure 3. Average annual capital investment and fuel expenditures by decade, undiscounted. Fuel Expenditures Investments Mi l l i o n s $ $300 $200 $100 $0 -$100 2023-2030 2021-2040 2041-2050 E.2 The Pathway Figure 1. The transformation of Ames’ energy system in three charts. The modeling results indicate that the low-carbon pathway is technically and economically possible and logistically challenging. GHG emissions can decline from 1.1 MtCO2e in 2021 to 70 ktCO2e in 2050, a decrease of 94% over that period. The analysis relies on technologies available today and additional future technological developments will further enable GHG reductions and efficiency gains. 7.400 6.400 - 2.500 5.000 7.500 10.000 12.500 15.000 17.500 20212021 2050 2021 2050 TJ Lost Utilized Low carbon 2050 MM B T U % o f t o t a l e n e r g y c o n s u m e d 200 150 100 50 0 00% 20% 40% 60% 80% 100%174 7020% 99% Renewable energy Fossil-based energy Reduce Improve Switch Reducing or avoiding energy consumption in the ﬁrst place Energy sourceEnergy used versus lostEnergy use per capita Improving the eﬃciency of the energy system (supply and consumption) Fuel switch to zero- carbon sources 1.2 1.2 0.1 0 0,2 0,4 0,6 0,8 1 1,2 1,4 2018 2023 2028 2033 2038 2043 2048 to n n e C O 2 e ( m i l l i o n s ) BAP LC CITY OF AMES CLIMATE ACTION PLAN 17 These investments represent major opportunities for new and existing businesses, including companies providing heat pumps, building retrofits, renewable energy technologies, energy storage, electric vehicles, energy controls, etc.— a $3.2 billion opportunity, or approximately $120 million per year. Some of these investments will occur as a result of natural turnover of stocks (for example, each EV purchased represents a $5,000 incremental investment) or independent investments (each home that is retrofitted by someone making an upgrade contributes approximately $60,000 to this total investment). On a cash basis, total expenditures in the Low-Carbon scenario are frontloaded between 2023 and 2030 before declining significantly in the subsequent decades out until 2050. Benefits increase over the same period as the impacts of the investments take effect. Costs can be better aligned with the savings by amortizing many of the investments over time. The total investments are illustrated relative to the background rate of spending as represented by the BAP scenario in Figure 4. The Inflation Reduction Act will help to stimulate and reinforce many aspects of Ames’ CAP by providing opportunities for the City to raise funds and by providing grants and incentives to individuals and businesses to support low-carbon investments. Figure 4. Total expenditures for the Low-Carbon scenario versus the BAP, with and without IRA investments. The investments in the Low-Carbon scenario would generate new jobs in the retrofits, renewable energy, and associated sectors. Total person-years of employment are estimated to be 7,000 by 2030 and 19,000 by 2050. BAP LC LC with IRA funding Bi l l i o n s $ 1.5 1.0 0.5 0.0 2025 2030 2035 2040 2045 2050 EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 18 E.3 Targets During the course of this project, Ames identified the objective of achieving a target aligned with 1.5 degrees of warming, which requires a GHG reduction of 83% by 2030 and net-zero emissions by 2050. The low-carbon pathway, as modeled, achieves a reduction of 71% by 2030 over 2018 and nearly net-zero by 2050, an outcome that exceeds the federal target of 50–52% by 2030. The City’s ability to achieve this 2030 target is constrained by time; for example, it is difficult to electrify the community’s entire vehicle stock by 2030 because of the lifetime of vehicles. A conceivable option is to accelerate the transition to renewable electricity for the community so that electricity is 100% clean by 2030. While this level of greening electricity was not included in the low-carbon pathway because of regulatory and permitting constraints, it would result in reductions of 81% by 2030. Specific targets have been identified to track the implementation of the Low-Carbon scenario for each decade between 2021 and 2050 to enable the City to monitor progress against the pathway. Table 1. GHG targets. 2018 2021 2023 2030 2040 2050 Cumulative (2023–2050) Business as planned scenario Total (MtCO2e)1,241,000 1,116,000 1,109,000 1,049,000 1,093,000 1,177,000 30,477,000 % change over 2018 -10%-11%-15%-12%-5% Low carbon scenario Total (MtCO2e)1,241,000 1,116,000 1,053,000 358,000 110,000 71,000 9,181,000 % change over 2021 -10%-15%-71%-91%-94% Per capita (MtCO2e/ capita)18.8 16.3 15.2 4.8 1.4 0.8 % change over 2021 -13%-19%-74%-93%-96% CITY OF AMES CLIMATE ACTION PLAN 19 E.4 Findings The CAP envisions a transition to a low-carbon or decarbonized economy. The analysis indicates that this transition is technically and economically possible using existing technologies. 1. The transition requires reducing energy consumption in the first place through high-performance buildings and land-use planning, then improving the energy system by retrofitting existing buildings, and finally, switching to renewable energy (primarily electricity) and, to a lesser degree, renewable natural gas. 2. Energy is a major expenditure in Ames, totalling nearly $200 million per year. This is projected to increase to $250 million in the BAP scenario but would decline on average to $175 million in the Low- Carbon scenario. 3. This transition requires significant capital investments, averaging $120 million per year between 2023 and 2050, but these investments are partially offset by reduced fuel expenditures (annual savings average $50 million per year) and maintenance costs (annual savings average $25 million per year). Contributions from the Inflation Reduction Act could total $26 million per year. Note that the financial impacts are presented as averages. When represented in cash terms, investments are higher in the first decade, while savings are higher in the subsequent decades. 4. The net cost including investments and savings totals an average of $22 million per year. Factors that influence this result include the cost of technologies and the cost of fuels. For example, if the price of natural gas remains at its current price, the investments will generate savings for the community and because Ames would be powered by renewable energy, the community would be protected from future fluctuations in energy costs. The investments in the Inflation Reduction Act could also drive down technology costs, which will further improve the economic benefits of the Low-Carbon pathway. 5. The capital investment can be made by the City, households, institutions (the university), businesses, and other levels of government. The incremental capital costs of the Low-Carbon scenario are approximately 10% of the capital and operating expenditures made annually on buildings, energy, transportation, and waste in Ames.5 6. The investments in the energy system will generate employment in building design, retrofits, renewable energy, electric vehicle maintenance, and other sectors. Using sector-specific employment generation rates, the plan will result in a total of 19,000 person-years of employment over the period, or an average of 700 person-years of employment per year. 5 Total expenditures on buildings, transportation, waste and energy in Ames are approximately $1 billion per year, as calculated in this analysis. EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 20 7. Thirty-one actions were identified through the engagement and technical analysis. These were bundled into six big moves. These actions have varying return on investments and risk profiles. Some investments will be more suited to the municipality, whereas others will be more appropriate for private businesses. Which action is best associated with which entity has yet to be determined, but there are many promising investment opportunities. 8. Energy and GHG gains that occur as a result of land-use planning are essentially free in that they require no investment and deliver a range of other co-benefits. The City should therefore continue to advance intensification strategies as an enabling strategy to reduce GHG emissions. 9. City interventions will be foundational in unlocking key strategies to advance the Low-Carbon scenario. Potential interventions include creating policies to support intensification, enhancing building performance, performing building retrofits, encouraging renewable energy use, and providing education and support. 10. The implementation of the actions requires a novel, coordinated approach that brings together the City, the university, and other organizations in an implementation approach that is nimble and entrepreneurial. E.5 Implementation An implementation program has been developed with recommended policies, initiatives, and programs that will put Ames on track to achieve the emissions reduction pathway modeled in this analysis. The program focuses on the following Big Moves: 1. Renewable Energy Generation 2. Building Retrofits 3. Net-Zero New Construction 4. Reducing Vehicle Emissions 5. Increase Active Transportation and Transit Use 6. Reduce Waste Emissions The implementation program enables Ames to leverage key local assets such as its Electricity Department and its partnership with Iowa State University. CITY OF AMES CLIMATE ACTION PLAN 21 E.6 Conclusion The paradigm of the climate action response has shifted from a historical emphasis on sacrifice to a paradigm of opportunity. Climate action now represents new business, new jobs, innovation, and an enhanced quality of life, and these themes are all evident in Ames’ Climate Action Plan. This plan describes a pathway to rapidly decarbonize Ames in alignment with the latest science, a process that will generate new employment, stimulate innovation, increase resilience, provide energy security, reduce household energy costs, advance equity, and improve quality of life. As a community plan, the pathway includes actions and investments by households, businesses, and the municipality. The municipality is responsible for providing policies, education, and incentives that stimulate these investments; ensuring the investments advance equity and improve the quality of life for Ames residents; coordinating partners; and tracking progress. Ames’s Climate Action Plan enables the city to address climate change, engage in the energy transition on its own terms, and future-proof the city against technological and climatic megatrends. EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 22 CITY OF AMES CLIMATE ACTION PLAN 23 1. Introduction CITY OF AMES CLIMATE ACTION PLAN 25 1. Introduction 1.1 The Energy Transition The global energy system is transitioning due to technological change and the rapid evolution of policies. Indicators of this change include the growth of clean electricity6 and the adoption of electric vehicles7 and heat pumps.8 Combined with emerging technologies, these trends are disrupting every sector of society while stimulating new opportunities. The Transformation of the Energy System “The energy world is in the early phase of a new industrial age—the age of clean energy technology manufacturing. Industries that were in their infancy in the early 2000s, such as solar PV and wind, and the 2010s, such as EVs and batteries, have mushroomed into vast manufacturing operations today. The scale and significance of these and other key clean energy industries are set for further rapid growth. Countries around the world are stepping up efforts to expand clean energy technology manufacturing with the overlapping aims of advancing net zero transitions, strengthening energy security and competing in the new global energy economy. The current global energy crisis is a pivotal moment for clean energy transitions worldwide, driving a wave of investment that is set to flow into a range of industries over the coming years. In this context, developing secure, resilient and sustainable supply chains for clean energy is vital.” IEA (2023). Energy Technology Perspectives 2023, P. 4 6 IRENA (2023). Record Growth in Renewables Achieved Despite Energy Crisis. Retrieved from: https://www.irena. org/News/pressreleases/2023/Mar/Record-9-point-6-Percentage-Growth-in-Renewables-Achieved-Despite- Energy-Crisis 7 Bloomberg (2022). US Crosses the Electric-Car Tipping Point for Mass Adoption. Retrieved from: https://www. bloomberg.com/news/articles/2022-07-09/us-electric-car-sales-reach-key-milestone?leadSource=uverify%20wall8 IEA (2023). Global heat pump sales continue double-digit growth. Retrieved from: https://www.iea.org/ commentaries/global-heat-pump-sales-continue-double-digit-growth 1.2 The Policy Context Climate change is driving energy policy globally and this trend is highlighted by the Paris Agreement, which entered into force on November 4, 2016, under the United Nations Framework on Climate Change. The goal of the Paris Agreement is to limit global temperature rise to less than 2 degrees Celsius compared to pre-industrial levels by the end of the century. It also works to limit the increase to 1.5 degrees Celsius to minimize the impacts on oceans and reduce extreme events.9 Each country submits a strategy to achieve that objective, called a Nationally Determined Contribution (NDC).10 The US NDC sets a target of reducing emissions by 50%–52% below 2005 levels by 2030 net zero emissions by 2050.11 1.3 The City of Ames Figure 5. The City of Ames, distilled. 9 The IPCC will be releasing a special report on 1.5 degrees in 2018. Details on this report are available here: http://ipcc.ch/report/sr15/ 10 UNFCCC (n.d.). Summary of the Paris Agreement. Retrieved, 2018 from: http://bigpicture.unfccc.int/#content- the-paris-agreement11U.S. Department of State (2021a.) A Review of Sustained Climate Action through 2020 - United States 7th National Communication 3rd and 4th Biennial Report. Available at: https://unfccc.int/sites/default/files/resource/ United States 7th NC 3rd 4th BR final.pdf EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 26 Located in Story County, Iowa, Ames is approximately 24.3 square miles. Iowa State University students make up just under half of the city’s population.12 Ames has a humid continental climate characterized by four distinct seasons, with cold winters, warm to hot summers, and precipitation distributed throughout the year. Ames’ economy is focused on education, agriculture, and energy. The largest employer in Ames is Iowa State University. The university is a major agriculture and energy research hub. The city hosts several major energy companies. Among these are Danfoss, a supplier of district energy equipment, and the Renewable Energy Group, America's largest producer of biomass-based diesel. The city is also home to the U.S. Department of Energy's Ames Laboratory, a major materials research and development facility, and the main offices of the Iowa Department of Transportation. 1.4 The Role of Cities in Climate Action The transition to a low-carbon energy system deeply affects cities.13 If cities are not built to stringent low-carbon standards, land-use planning and infrastructure investments can lock in energy and GHG-intensive patterns of development that inhibit efficient and low-carbon alternatives or make them cost prohibitive.14 Alternatively, compact urban form increases the feasibility of district energy and the introduction or improvement of public transit. In addition, compact development reduces the financial cost and the GHG impact of providing services such as roads, water and wastewater conveyance, ambulance, fire protection, school transportation, and even provision of home-based health care. The multiple roles of the City of Ames in addressing climate change are as follows: • A mobilizer: Ames can engage people, municipalities, and other organizations around a vision, goals, objectives, and targets. An example is a community engagement program or a bulk purchase of renewable energy on behalf of citizens. • An innovator: Ames can directly or indirectly support innovation by reducing risk through investments, partnerships, and/or policies that support low- carbon projects or enterprises. An example is the provision of electric vehicle infrastructure to support electric vehicles. 12 Iowa State University, Life in Ames FAQ (accessed June 30, 2021) online: www.stat.iastate.edu/life-ames- faq.; United States Census Bureau, Ames, Iowa (accessed June 30, 2021) online: https://data.census.gov/cedsci/ profile?g=1600000US1901855. 13 The Global Commission on the Economy and Climate. (2014). Better growth, better climate: The new climate economy report. Retrieved from http://newclimateeconomy.report/2014/wp-content/uploads/2014/08/NCE- cities-web.pdf; Seto, K. C., Dhakal, S., Bigio, A., Blanco, H., Delgado, G. C., Dewar, D., … others. (2014). Human settlements, infrastructure and spatial planning. Retrieved from http://pure.iiasa.ac.at/11114/; International Energy Agency. (2016). Energy technology perspectives 2016: Towards sustainable urban energy systems.14 Erickson, P., & Tempest, K. (2015). Keeping cities green: Avoiding carbon lock-in due to urban development. Stockholm Environment Institute. Retrieved from https://www.sei-international.org/mediamanager/documents/ Publications/Climate/SEI-WP-2015-11-C40-Cities-carbon-lock-in.pdf CITY OF AMES CLIMATE ACTION PLAN 27 • A collaborator: There are multiple opportunities for collaboration in the energy transition including collaboration with other levels of government, transit authorities, utilities, cities, regions, businesses, non-profit organizations, neighborhoods, and governments in other parts of the world. Collaboration can take the form of shared targets or policies or joint projects or investments. • An investor: Ames can use its access to low-interest capital to make investments directly for building retrofits and renewable energy technologies. Alternatively, or in tandem, Ames can enable investments by third parties. An example is local improvement charges as a way to finance building retrofits. • An implementer: Through policies and incentives, Ames can support businesses and households in the energy transition. An example is a district energy connection bylaw supporting low-carbon district energy systems. • An incubator: Ames can cultivate the development of new technologies or applications that enable the low-carbon economy by supporting and attracting new and existing businesses and creating a hub or ecosystem in which the businesses and organizations support each other. Examples include a low- carbon business park or incentives for different levels of building performance that stimulate innovation by builders. Key Trends Municipalities around the world are creating innovative policies and strategies to support or engage with these trends while advancing local priorities such as reducing air pollution, stimulating economic development and new employment opportunities, increasing the livability of the community, and improving affordability. • Renewable energy is becoming increasingly accessible: It is becoming easier for households and businesses to generate their own energy. As the cost of solar systems declines, solar PV systems will become more accessible. New financing mechanisms are also reducing barriers by reducing the requirement for upfront capital costs. • Energy storage technologies are changing the grid: Energy storage technologies such as batteries are already available for houses and businesses and as the costs continue to decline, the number of installations will increase rapidly. • New electric vehicle models are available every day: As the purchase price decreases and the range increases, there are compelling reasons why the number of electric vehicles on the road will increase exponentially. EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 28 • Heating systems remain a challenge, but new options are coming online: Heat pumps continue to improve in efficiency and district energy systems are gaining traction as a more efficient system for providing heating and cooling to communities with the flexibility to add or subtract technologies as required. • Microgrids are breaking down the barriers between heating and electricity: Microgrids include electricity generation from solar or combined heat and power, converting excess power to hot water, which is then used for heating with electric batteries and other technologies. • New financing strategies are increasing participation: Municipalities and financial institutions are offering mechanisms that reduce financial barriers to energy retrofits and renewable technologies. The discourse around climate change has changed since the United Nations meetings in Paris in 2015. Climate change solutions were originally framed in terms of sacrifice in order to respond to one of the critical issues of this time. Since the Glasgow 2021 Climate Summit, climate action has focused on cost savings, risk management, economic opportunity, and job creation, based on shifts in national and international policy, reductions in technology costs and technology innovations, social movements, commitments by financial institutions, and other factors. Figure 6. A shift in the paradigm of climate action. Climate action as a pain Climate action as a gain PARIS GLASGOW Finance Renewables Technology Geopolitics Expectations Policies Society CITY OF AMES CLIMATE ACTION PLAN 29 1.5 Purpose and Objectives The Ames’ Climate Action Plan (CAP) is a comprehensive long-term, strategic plan to help Ames define its journey through the energy transition. The CAP provides a roadmap to achieve deep emissions reduction and energy savings, while improving quality of life and reducing energy costs. To identify the roadmap, the CAP explores the following questions: • How is energy currently used in Ames? • What factors influence patterns of energy use? • What are the GHG emissions associated with the use of energy? • What is the cost of energy in Ames? • What are the opportunities for saving energy and money? • What are the future trends of energy technologies and energy consumption? • What is a possible pathway to decarbonize Ames? • What are the impacts of policies or actions undertaken by Ames? • What investments are required to support the transition to a clean energy economy? Cities are energy systems, and how they are planned, built, and lived in largely determines the level and pattern of GHG emissions. The population requires buildings for housing and work, and these buildings consume energy. The spatial relationship between dwellings and places of work determines patterns of travel and influences the modes of travel selected by residents. Energy consumption is determined by the mode of transportation chosen and the duration and number of trips taken. The CAP represents a comprehensive long-term approach to improve energy efficiency, reduce energy consumption and GHG emissions, foster green energy solutions, and support economic development. The CAP applies the Global Protocol for Community-Scale GHG Emissions Inventories as an accounting framework to guide the reporting on energy and emissions.15 Sectors that were evaluated include buildings, transportation, waste management, local energy generation, and land use. Global Protocol for Cities (GPC) reports are included as an appendix. 15 Greenhouse Gas Protocol, 2021. Global Protocol for Community-scale Greenhouse Gas Inventories. An Accounting and Reporting Standard for Cities. Version 1.1: https://ghgprotocol.org/greenhouse-gas-protocol- accounting-reporting-standard-cities EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 30 Climate Equity Climate change impacts are not felt equally by all members of society. People living in low-income households may have reduced ability to prepare for and evacuate during emergencies, relying heavily on emergency services where available, as they may lack the financial resources for preparedness measures and may lack access to vehicles and funding to evacuate.16 Those living in low-income households are also more likely to be renters or homeowners who are “house poor”, living in a home with an unaffordable mortgage.17 People living in these situations may have reduced abilities to protect their homes from climate emergencies impacts and may have difficulty recovering from the financial hardships associated with emergency or disruptive events. People over 65 are more at risk of negative impacts and death from flooding because of physical disabilities, reduced mobility, the need for access to medicine and medical equipment, and the style of housing that allows accessibility (single-floor buildings). Additionally, studies have found that older people are less likely to respond to evacuation or public safety orders and may have physical difficulties with preparing their homes to protect against damages from flooding. After a flood, many people experience trauma or struggle with the aftermath of damages. Older people, especially those who are socially isolated, may experience stress due to the disruption, the loss of property, or the challenges associated with insurance claims and repairs. Vulnerability to heat echoes vulnerability to other climate hazards. People over 65 and those with lower incomes are more at risk of serious consequences or death during heat events because they are more physically vulnerable and/or have reduced access to space cooling. Climate change is increasing the frequency of heat waves that put people at risk, including high daytime temperatures and warm nights. Prioritizing those most vulnerable to climate change impacts, including people with disabilities, people living in low-income households, people with reduced mobility, and those who are experiencing social isolation, is critical to developing an equitable climate plan. 16 Substance Abuse and Mental Health Services Administration, 2017. Greater Impact: How Disasters Affect People of Low Socioeconomic Status. Disaster Technical Assistance Center Supplemental Research Bulletin.17 Statistics Canada. (2022). Housing Experiences in Canada: People in Poverty. Accessed: https://www150. statcan.gc.ca/n1/pub/46-28-0001/2021001/article/00017-eng.htm CITY OF AMES CLIMATE ACTION PLAN 31 1.6 Overall Process The CAP followed a systematic approach that balanced technical analysis with an engagement process, as illustrated in Figure 7. Figure 7. Schematic of the CAP development. Pre-engagement + Engagement Strategy Intro, Process + Engagement Strategy Review Workshop (SC-1) Target Setting + LC Action Workshops (SIC-1, SC-2, TH-1) WEBSITE LAUNCH (featuring public survey and/or crowdsourcing activity) LC Results + Implementation Workshops #1 (SIC-2, SC-3) LC Financials + Implementation Workshops #2 (SIC-3, SC-4) Draft Plan Review (SC-4, SIC-3) Launch Event & Presentation to Council (SC-5, SIC-4, TH-2) LEGENDS: BAU: Business-as-Usual | SC: Steering Comittee | SIC: Supplemental Input Committee | TH: Town Hall Base Year + BAU model Situational Analysis + Data Request Low-Carbon Actions + Target Settings Low-Carbon Scenario Financial + Economic Analysis TECHNICAL ENGAGEMENT Implementation Plan Draft Plan Final Plan Pre-engagement + data collection BAU Energy + Emissions Modelling Target Setting +LC Action Development LC Energy + Emissions Modelling LC Financials Drafting Climate Action Plan Climate Action Plan Implementa- tion Planning EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 32 A Systems Dynamics Model The relationship between land-use planning, the built environment, transportation systems, energy consumption, and GHG emissions is complex and varies from one city to the next. While there are common themes and specific actions that likely make sense in every context, in order to relate potential outcomes of actions to targets and policies—and to understand the financial implications—a model is generally required. Our analysis applied a bottom-up, stock rollover model that projects energy demand as a result of representing the evolution of energy-consuming activities in Ames and the energy supply to address the demand. The model estimates the changes in investments, fuel expenses, and other operating expenses of low-carbon pathways relative to a reference or Business-as-Planned scenario. The model combines changes in annualized investments, fuel costs, and operating expenses to estimate the annual net cost of a pathway. The model incorporates the accounting framework of the Global Protocol for City-Scale GHG Emissions Inventories. CITY OF AMES CLIMATE ACTION PLAN 33 2. Exploring a Low Carbon Future CITY OF AMES CLIMATE ACTION PLAN 35 2. Exploring a Low-Carbon Future To explore the low-carbon future for Ames, scenarios were developed and modeled using the energy and emissions model. The modeling process involved the following steps: 1. Development of a baseline for the year 2018, calibrated against observed data from utilities and other sources. (Note that 2021 is used as a reference year for the analysis in this report). 2. Development of a Business-as-Planned (BAP) scenario. 3. Modeling of actions. 4. Creation of Low-Carbon scenarios that integrate the actions. Figure 8 illustrates a baseline year (current emissions level), a BAP scenario (reference scenario), and GHG reductions from actions, which, combined, represent a Low-Carbon scenario. The remaining area shaded in gray is a carbon budget or carbon liability. Historically, organizations have focused on point-in-time targets such as x% reduction by 2030 or 2050, but more accurately, it is GHG emissions each year that drive climate change, in other words, the carbon liability in this graphic. Figure 8. A conceptual representation of a Low-Carbon scenario and the insights it provides. Current emissions level GH G e m i s s i o n s Area under the curve = carbon liability Reference year Time Target year Target emissions reduction level Emissions reductios of each action Reference scenario emissions level 2.1 The Baseline Year—GHG Inventory The year 2018 is the baseline year within the model. The modeling approach requires calibration of a base year system state (initial conditions) using as much observed data as possible to develop an internally consistent snapshot of Ames. While 2018 was used for the calibration, 2021 is the reference year used in the analysis in order to better reflect current conditions. 2.2 Identifying Actions The first part of the actions development process involved extensive research of the Ames context, engagement with staff and community members, and best practices from other cities. An initial list of actions was reviewed by the City, and a filtering process was undertaken to identify actions that were explicitly irrelevant or inapplicable to the context of Ames or that Ames was already undertaking. This initial list of actions was completed prior to modeling the baseline and BAP and was therefore agnostic as to whether the implementation of the action would have a significant impact on emissions reduction in Ames or not. Box: Principles of Climate Action Planning Reduce-improve-switch: An approach of reduce, improve, and switch was used to help frame the actions. This approach, adapted from similar approaches such as the well-known Reduce-Reuse-Recycle (from the waste sector) and Avoid-Shift-Improve (from the transportation sector), looks at the energy system as a whole in all sectors. It focuses on the concept of reducing or avoiding consumption of energy in the first place, improving the efficiency of the energy system (supply and demand), and then fuel switching to low-carbon or zero-carbon renewable sources. This approach seeks to minimize the cost of the energy transition by avoiding installing capacity that is not required as a result of energy efficiency measures. What lasts longest first: A second aspect of community energy planning involves prioritizing interventions in a hierarchy based on what lasts longest. The first priority is land-use planning and infrastructure, including density, mix of land uses, energy supply infrastructure, and transportation infrastructure. The second is major production processes; transportation modes and buildings, including industrial processes; choice of transportation modes; and building and site design. The final priority is energy-using equipment including transit vehicles, motors, appliances, and HVAC systems. EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 36 Urgency: This hierarchy explicitly concentrates the efforts on spheres of influence where there are fewer options to intervene, and it decreases the emphasis on the easier interventions, which are likely to have greater short- term returns. The World Bank defines this consideration as urgency, posing the question: Is the option associated with high economic inertia, such as a risk of costly lock-in, irreversibility, or higher costs, if action is delayed? If the answer is yes, then action is urgent; if not, it can be postponed. From this perspective, land-use planning is an urgent mitigation action. The concepts and approaches of reduce-improve-switch, turnover inertia, and community energy planning described above guided the analysis and identification of a final list of actions for modeling, as well as the sequencing of actions in modeling. The stocks and flows logic underpinning CityInSight embeds consideration of inertia into the analysis. 2.3 The Scenarios Following the development of the actions, two scenarios were developed. Table 2. Descriptions of the scenarios. Label Title Description BAP Business-as- Planned Development follows current patterns with minimal state requirements for intensification and density. Implementation of existing and planned energy and emissions policies and programs from municipal, state, and federal governments. LC Low- Carbon A scenario that implements actions to dramatically decrease GHG emissions and improve energy efficiency across all sectors. The Low-Carbon scenario includes building retrofits, electrification of most end uses, and expansion of renewable electricity generation. Following the definition of the scenarios, modeling assumptions and parameters were developed for each action to reflect the current energy and low-carbon dimensions. Low-carbon actions were informed by literature and what other cities are undertaking. A separate modeling exercise was undertaken to identify the current development and urban intensification parameters. CITY OF AMES CLIMATE ACTION PLAN 37 2.4 The Low-Carbon Actions Thirty-one actions were identified in the buildings, energy, and transport sectors, including enhanced energy performance in new construction, retrofits of existing buildings, additional renewable energy both on buildings and on a larger scale, electrification of vehicles, and enhanced mode shifting to walking, cycling, and transit. The actions are described in the following table. Table 3. The Low-carbon actions. 1. Renewable Energy Generation Action Business-as-Planned Scenario Low-Carbon Scenario Impact 1.1 Renewable natural gas for district energy None Natural gas used for District Energy is replaced by renewable natural gas by 2030. Fuel switching 1.2 Wind generation One wind turbine at the university (100 kW). Out of city boundary wind generation reflected in declining emissions factor for MISO. Local energy generation 1.3 Electric boilers for district energy None Electric boilers added by 2024. Fuel switching 1.4 Solar PV on roofs Held constant at 1.1 MW.220 MW added by 2050.Local energy generation 1.5 Decarbonisation of the MISO grid Emissions factors are held constant. 75% reduction in grid emissions factor for imported electricity by 2040. 1.6 Ground mount solar 2 MW community solar farm added in 2020; (416,096 kWh of generation in June 2021). 50 MW of renewable nameplate generating capacity by 2025, 120 MW by 2030, 240 MW by 2040, 320 MW by 2050. Local energy generation 1.7 Renewable natural gas in buildings None Natural gas used for buildings is replaced by renewable natural gas by 2030. Fuel switching EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 38 2. Building Retrofits Program Action Business-as-Planned Scenario Low-Carbon Scenario Impact 2.1 Electrification of industrial processes Current equipment shares held constant from base year. Electrification of industrial processes by 2040. Fuel switching 2.2 Retrofit of municipal buildings Existing building stock efficiency remains constant. Municipal building retrofits begin in 2023, achieving 50% thermal savings and 10% electrical savings. All municipal buildings will be retrofitted by 2030. Avoided/ reduced energy use 2.3 High efficiency hot water in retrofit of homes Current equipment shares and efficiency held constant from base year. Replace hot water heating systems with electric in line with the heat pump schedule. Avoided/ reduced energy use 2.4 Enhanced industrial efficiency Current efficiency held constant from base year. 30% less energy consumed by the year 2030 relative to its 2018 baseline. Avoided/ reduced energy use 2.5 Retrofits of homes Existing building stock efficiency remains constant. Pre-1981 construction: Achieve 60% thermal savings and 15% electrical savings in 80% of buildings constructed prior to 1981 by 2030, start year 2023; 90% by 2035. 1981 and newer construction: Achieve 60% thermal savings and 15% electrical savings in 60% of post- 1981 existing buildings by 2030, start year 2025; 90% by 2040. Avoided/ reduced energy use CITY OF AMES CLIMATE ACTION PLAN 39 2. Building Retrofits Program Action Business-as-Planned Scenario Low-Carbon Scenario Impact 2.6 Retrofits of non- residential buildings Existing building stock efficiency remains constant. Achieve 50% thermal savings and 10% electrical savings in 80% of buildings by 2030, start year 2023; 90% by 2035. Avoided/ reduced energy use 2.7 High-efficiency hot water in retrofits of non-residential buildings Current equipment shares and efficiency held constant from base year. Replace hot water heating systems with electric in line with the heat pump. schedule. Avoided/ reduced energy use 2.8 Heat pumps in non-residential retrofits Current equipment shares and efficiency held constant from base year. Add air-source heat pumps for all buildings by 2040. Fuel switching 2.9 Heat pumps in residential retrofits Current equipment shares and efficiency held constant from base year. Add air-source heat pumps for all buildings by 2040. Fuel switching (continued from previous table) EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 40 3. Net-zero New Construction Action Business-as-Planned Scenario Low-Carbon Scenario Impact 3.1 Heat pumps in new non-residential buildings Current equipment shares and efficiency held constant from base year. Add air-source heat pumps for all buildings by 2040. Fuel switching 3.2 High-performance new homes Current performance held constant. All new buildings meet thermal net-zero energy standards (15 kWh/m2) by 2030, adoption increases linearly to 2030. Avoided/ reduced energy use 3.3 High-performance new non-residential buildings Current performance held constant. All new buildings meet thermal net-zero energy standards (15 kWh/m2) by 2030, adoption increases linearly to 2030. Avoided/ reduced energy use 3.4 Hot water heat pumps in new non- residential buildings Current equipment shares and efficiency held constant from base year. Replace hot water heating systems with electric in line with the heat pump schedule. Avoided/ reduced energy use 3.5 High-performance new municipal buildings Current performance held constant. All new municipal buildings meet thermal net-zero energy standards (15 kWh/ m2) by 2025, adoption increases linearly to 2025. Avoided/ reduced energy use 3.6 Heat pumps in new homes Current equipment shares and efficiency held constant from base year. Add air-source heat pumps for all buildings by 2040. Fuel switching CITY OF AMES CLIMATE ACTION PLAN 41 4. Reduce Vehicle Emissions Action Business-as-Planned Scenario Low-Carbon Scenario Impact 4.1 Electrify the municipal fleet No change.Replace fleet over time (based on standard vehicle and equipment replacement lifecycles) beginning in 2023 with electric (light- and medium-duty vehicles and light equipment). For heavy vehicles, begin purchasing electric in 2030. Prior to 2030, purchase vehicles running on 100% biodiesel. Fuel switching 4.2 Electrify personal vehicles Follow federal target: Half of all new vehicles sold in 2030 are zero-emissions vehicles. All light- and medium-duty vehicles sold in 2030 are zero- emissions vehicles. 4.3 Electrify commercial vehicles Follow federal target: Half of all new vehicles sold in 2030 are zero-emissions vehicles. All heavy-duty vehicles sold in 2030 and after are electric. Between 2023 and 2030, the proportion of biodiesel use will increase by 5% each year. Fuel switching 4.4 Electrify transit Add two electric buses in 2022 and three in 2023. Replace 17 buses with electric by 2027,then replace at end of lifecycle for remaining buses. Fuel switching 4.5 Net-zero aviation fuels for local flights None Starting in 2040, progressive substitution of aviation fuels for net-zero fuels, until full substitution by 2050. Fuel switching EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 42 5. Increase Active Transportation and Transit Use Action Business-as-Planned Scenario Low-Carbon Scenario Impact 5.1 Increased walking and cycling No change: Mode share held constant. By 2050, 10% of trips in the City completed using transit. By 2050, 40% of trips under 1.2 miles completed by walking, 25% of trips 1.2-3 miles completed by biking. Avoided/ reduced energy use 5.2 Reduced driving No change.Car and bike share programs are available to decrease single vehicle ownership (10% reduction in VMT city-wide). Car-free zones established in the downtown core and near the university and parking fees increased (10% reduction in VMT in downtown and university zones). Avoided/ reduced energy use CITY OF AMES CLIMATE ACTION PLAN 43 6. Reduce Waste Emissions Action Business-as-Planned Scenario Low-Carbon Scenario Impact 6.1 Increased waste diversion Total Solid Waste handled is based on the total number of households and maintaining existing volume per household and emissions factors per ton handled. Waste decreases by 20% per household at the source by 2030; 50% per household at the source by 2050. 50% of commercial waste is diverted at source by 2030. 90% of organic/food waste is diverted by 2028. 90% of glass, metal, and paper, cardboard, and other paper products are recycled by 2027. Avoided/ reduced energy use 6.2 New waste to energy facility No change.Change the permit requirement of electric burning NG with refuse derived fuel (decrease/ eliminate NG use). Fuel switching 6.1 Increased waste diversion Total Solid Waste handled is based on the total number of households and maintaining existing volume per household and emissions factors per ton handled. Waste decreases by 20% per household at the source by 2030; 50% per household at the source by 2050. 50% of commercial waste is diverted at source by 2030. 90% of organic/food waste is diverted by 2028. 90% of glass, metal, and paper, cardboard, and other paper products are recycled by 2027. Avoided/ reduced energy use EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 44 CITY OF AMES CLIMATE ACTION PLAN 45 Renewable Energy Generation Building Retroﬁts Program Net-Zero New Construction • • • • • • 1.2.3.Ground Mount Solar and Wind Generation Equipment electriﬁcation Net-zero new buildingsBuilding Retroﬁts Rooftop Solar Grid electricity decarbonization (MISO) 6 BIG MOVES to Net-Zero City of Ames Reduce Vehicle Emissions Electrify Personal Use and Commercial Vehicles Electrify Transit Electrify Municipal Fleet 6 BIG MOVES to Net-Zero City of Ames Increase Active Transportation and Transit Use Reduce Waste Emissions Expand transit and encourage active transportation Waste generation reduction and diversion New Waste to Energy Facility Reduce personal use vehicle miles traveled • • • • • • • 4.5.6. 3. The Pathway CITY OF AMES CLIMATE ACTION PLAN 49 3. The Pathway 3.1 The Big Picture The GHG emissions trajectory for Ames is illustrated in Figure 9 (on next page). Significant emissions reductions occurred in 2019 from changes to the fuel source for the grid electricity system and when Iowa State University replaced its coal boilers with natural gas in 2020. The total reduction was 125,000 tCO2e over three years, a reduction of approximately 3.5% in emissions per year. In the Low-Carbon scenario, this rate of reduction increases over the next decade before stabilizing out towards 2050. The rapid rate of reduction, while the result of multiple actions, is primarily enabled by greening electricity, fuel switching in building, and electrifying transportation. Efficiency gains from building retrofits and from mode switching to walking, cycling, and transit make these shifts easier and less costly. The graphic illustrates a transformational departure from the Business-as-Planned scenario. It builds on existing momentum for greening electricity and the growth of electric vehicles, as well as the momentum of the Inflation Reduction Act (IRA). Figure 9. The Low-Carbon pathway. 20200.00 250.00 500.00 750.00 1,000.00 1,250.00 2030 2040 2050 kt o n n e C O 2 e / y e a r Actions BIG MOVE 1.1 Renewable natural gas for district energy 1.2 Wind generation 1.3 Electric boilers for district energy 1.4 Solar PV on roofs 1.5 Decarbonisation of the MISO grid 1.6 Ground mount solar 1.7 Renewable natural gas in buildings 2.1 Electriﬁcation of industrial processes 2.2 Retroﬁt of municipal buildings 2.3 High eﬃciency hot water in retroﬁt of homes 2.4 Enhanced industrial eﬃciency 2.5 Retroﬁts of homes 2.6 Retroﬁts of non-residential buildings 2.7 High eﬃciency hot water in retroﬁts of non-residential buildings 2.8 Heat pumps in non-residential retroﬁts 2.9 Heat pumps in residential retroﬁts 3.1 Heat pumps in new non-residential buildings 3.2 High performance new homes 3.3 High performance new non-residential buildings 3.4 Hot water heat pumps in new non-residential buildings 3.5 High performance new municipal buildings 3.6 Heat pumps in new homes 4.1 Electrify the municipal ﬂeet 4.2 Electrify personal vehicles 4.3 Electrify commercial vehicles 4.4 Electrify transit 4.5 Net zero aviation fuels for local ﬂights 5.1 Increased walking and cycling 5.2 Reduced driving 6.1 Increased waste diversion 6.2 New waste to energy facility Carbon liability 1.Renewable energy generation 2.Building retroﬁts program 3.Net zero new construction 4.Reduce vehicle emissions 5.Increase active transportation and transit use 6.Reduce waste emissions EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 50 20200.00 250.00 500.00 750.00 1,000.00 1,250.00 2030 2040 2050 kt o n n e C O 2 e / y e a r Actions BIG MOVE 1.1 Renewable natural gas for district energy 1.2 Wind generation 1.3 Electric boilers for district energy 1.4 Solar PV on roofs 1.5 Decarbonisation of the MISO grid 1.6 Ground mount solar 1.7 Renewable natural gas in buildings 2.1 Electriﬁcation of industrial processes 2.2 Retroﬁt of municipal buildings 2.3 High eﬃciency hot water in retroﬁt of homes 2.4 Enhanced industrial eﬃciency 2.5 Retroﬁts of homes 2.6 Retroﬁts of non-residential buildings 2.7 High eﬃciency hot water in retroﬁts of non-residential buildings 2.8 Heat pumps in non-residential retroﬁts 2.9 Heat pumps in residential retroﬁts 3.1 Heat pumps in new non-residential buildings 3.2 High performance new homes 3.3 High performance new non-residential buildings 3.4 Hot water heat pumps in new non-residential buildings 3.5 High performance new municipal buildings 3.6 Heat pumps in new homes 4.1 Electrify the municipal ﬂeet 4.2 Electrify personal vehicles 4.3 Electrify commercial vehicles 4.4 Electrify transit 4.5 Net zero aviation fuels for local ﬂights 5.1 Increased walking and cycling 5.2 Reduced driving 6.1 Increased waste diversion 6.2 New waste to energy facility Carbon liability 1.Renewable energy generation 2.Building retroﬁts program 3.Net zero new construction 4.Reduce vehicle emissions 5.Increase active transportation and transit use 6.Reduce waste emissions CITY OF AMES CLIMATE ACTION PLAN 51 Box: Alignment With 1.5 Degrees Greenhouse gas emissions targets at the local government level are an important planning tool for decreasing emissions. A target also demonstrates a commitment to climate action. Since 2018, net-zero by 2050 has been the benchmark target for all jurisdictions around the world, including national, state, and local governments, with significant discussion on the importance of interim targets and pathways to the 2050 target. Net-zero by 2050 aligns with the goals of the United Nations Framework Convention on Climate Change (UNFCCC) Paris Agreement and the Intergovernmental Panel on Climate Change (IPCC) Special Report on Global Warming of 1.5°C. Achieving this target decreases the likelihood of catastrophic global climate change impacts. As of June 2021, 137 national governments around the world, including the United States, have pledged to reach net-zero emissions by 2050 or sooner. Many state and local governments have also set net-zero by 2050 targets. Some of these governments have adopted more aggressive interim targets than their national governments, recognizing that interim targets and the pathway to net-zero are as or more important than the 2050 net-zero target itself. Different pathways result in much more or much fewer emissions being released overall between now and 2050. The amount of emissions released over the next 30 years is just as significant for staying within the 1.5 degrees Celsius to 2.0 degrees Celsius warming threshold (recommended by the IPCC and UNFCCC Paris Agreement) as reaching net-zero by 2050. Delaying action results in more emissions released over the period before the target year. It also requires a transition so rapid as the target year approaches that actions may contribute to or create undesirable social and financial impacts. Figure 10 (on next page) illustrates the spatial distribution of GHG emissions from buildings in Ames. Brighter yellow represents more emissions and a darker purple represents lower levels of emissions, helping to identify “hotspots” of emissions. 0 100 200 300 400 500 600 0 10 20 30 40 50 60 EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 52 Box: Alignment With 1.5 Degrees Greenhouse gas emissions targets at the local government level are an important planning tool for decreasing emissions. A target also demonstrates a commitment to climate action. Since 2018, net-zero by 2050 has been the benchmark target for all jurisdictions around the world, including national, state, and local governments, with significant discussion on the importance of interim targets and pathways to the 2050 target. Net-zero by 2050 aligns with the goals of the United Nations Framework Convention on Climate Change (UNFCCC) Paris Agreement and the Intergovernmental Panel on Climate Change (IPCC) Special Report on Global Warming of 1.5°C. Achieving this target decreases the likelihood of catastrophic global climate change impacts. As of June 2021, 137 national governments around the world, including the United States, have pledged to reach net-zero emissions by 2050 or sooner. Many state and local governments have also set net-zero by 2050 targets. Some of these governments have adopted more aggressive interim targets than their national governments, recognizing that interim targets and the pathway to net-zero are as or more important than the 2050 net-zero target itself. Different pathways result in much more or much fewer emissions being released overall between now and 2050. The amount of emissions released over the next 30 years is just as significant for staying within the 1.5 degrees Celsius to 2.0 degrees Celsius warming threshold (recommended by the IPCC and UNFCCC Paris Agreement) as reaching net-zero by 2050. Delaying action results in more emissions released over the period before the target year. It also requires a transition so rapid as the target year approaches that actions may contribute to or create undesirable social and financial impacts. Figure 10 (on next page) illustrates the spatial distribution of GHG emissions from buildings in Ames. Brighter yellow represents more emissions and a darker purple represents lower levels of emissions, helping to identify “hotspots” of emissions. 0 100 200 300 400 500 600 0 10 20 30 40 50 60 Figure 10. Spatial distribution of GHG emissions in 2020, total (top, MtCO2e) (top) and density (bottom, MtCO2e/ha). CITY OF AMES CLIMATE ACTION PLAN 53 A decarbonized Ames is a more efficient energy system, as demonstrated by the Sankey diagrams in Figure 11, which illustrate energy flows from source to end use to useful energy or conversion losses. The reduction in the share of conversion losses in 2050 indicates that more of the energy is used for its intended purposes, reducing the cost of the energy system. The Sankey diagrams highlight the magnitude of the transformation over the next 27 years from a predominantly fossil- fuel-powered system to a renewable-energy-powered system primarily from solar but which actually could come from wind or solar. Figure 11. Sankey diagrams of energy flows in Ames in 2018 and in 2050 in the Low-Carbon scenario. Conversion Losses Conversion Losses Useful Energy Useful Energy EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 54 CITY OF AMES CLIMATE ACTION PLAN 55 3.2 Buildings Buildings currently account for 600,000 MtCO2e in Ames, primarily from the residential and commercial sectors, in equal measure. Space heating is the major source of emissions and half of the energy consumption. Electricity accounts for two-thirds of the emissions but half of the energy consumed, indicating that greening the electricity rapidly will be transformative. In the Low-Carbon scenario, GHG emissions from buildings drop off rapidly around 2028 as electricity is decarbonized, heating is fuel switched to heat pumps, and building retrofits quickly ramp up simultaneously. Retrofits and heat pumps also reduce total energy consumption most significantly in the residential sector, but also in the commercial sector. To further decrease the GHG intensity of building-related energy consumption, solar (local generation) scales up from 2030 onwards, while renewable natural gas is used to displace natural gas consumption, primarily between 2028 and 2033. Figure 12. GHG emissions (left) and energy (right) for buildings by sector in the Low-Carbon scenario. 0 0,1 0,2 0,3 0,4 0,5 0,6 0,7 2018 2023 2028 2033 2038 2043 2048 to n n e C O 2 e ( m i l l i o n s ) Municipal Industrial Residential Commercial 0 1 2 3 4 5 6 7 8 2018 2023 2028 2033 2038 2043 2048 MM B T U ( m i l l i o n s ) Municipal Industrial Residential Commercial EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 56 Figure 13. GHG emissions (left) and energy (right) for buildings by end use in the Low-Carbon scenario. Figure 14. GHG emissions (left) and energy (right) for buildings by fuel in the Low-Carbon scenario. 0 0,1 0,2 0,3 0,4 0,5 0,6 0,7 2018 2023 2028 2033 2038 2043 2048 to n n e C O 2 e ( m i l l i o n s ) Fuel Oil Propane Natural Gas Grid Electricity 0 1 2 3 4 5 6 7 8 2018 2023 2028 2033 2038 2043 2048 MM B T U ( m i l l i o n s ) Local Electricity RNG Fuel Oil Propane Other District Energy Grid Electricity Natural Gas 0 0,1 0,2 0,3 0,4 0,5 0,6 0,7 2018 2023 2028 2033 2038 2043 2048 to n n e C O 2 e ( m i l l i o n s ) Space Cooling Major Appliances Lighting Water Heating Industrial Processes Plug Load Space Heating 0 1 2 3 4 5 6 7 8 2018 2023 2028 2033 2038 2043 2048 MM B T U ( m i l l i o n s ) Major Appliances Lighting Space Cooling Plug Load Industrial Processes Water Heating Space Heating CITY OF AMES CLIMATE ACTION PLAN 57 3.3 Transportation GHG emissions in transportation total 300,000 MtCO2e, the majority of which is split between cars and light trucks, with 10% from heavy trucks. Gasoline dominates as an energy source and as a source of GHG emissions. Dramatic reductions in energy consumption reflect the greater efficiency of the electric engine relative to the internal combustion engine. The combination of the efficiency gains and renewable electricity generation results in nearly eliminating GHG emissions from the transportation sector by 2050. Figure 15. GHG emissions (left) and energy (right) for transportation by vehicle type in the Low-Carbon scenario. 0 0,05 0,1 0,15 0,2 0,25 0,3 0,35 2018 2023 2028 2033 2038 2043 2048 to n n e C O 2 e ( m i l l i o n s ) Urban Bus Heavy Truck Light Truck Car 0 0,5 1 1,5 2 2,5 3 3,5 4 4,5 5 2018 2023 2028 2033 2038 2043 2048 MM B T U ( m i l l i o n s ) Urban Bus Heavy Truck Light Truck Car EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 58 Figure 16. GHG emissions (left) and energy (right) for transportation by fuel in the Low-Carbon scenario. This trajectory is enabled by the rapid transformation of the vehicle fleet, as illustrated in Figure 17, with accelerating adoption of electric vehicles out until 2045, with a S-curve pattern of adoption. In this scenario, 100% of new vehicle sales are electric by 2030, which is accelerated from current trends. Figure 17. Vehicle share by type in the community (left) and for the City fleet (right) in the Low-Carbon scenario. 0 5 10 15 20 25 30 35 2018 2023 2028 2033 2038 2043 2048 ve h i c l e s ( t h o u s a n d s ) ve h i c l e s ( t h o u s a n d s ) Hydrogen Hybrid PlugInHybrid Electric Conventional 0 50 100 150 200 250 2018 2023 2028 2033 2038 2043 2048 Hydrogen PlugInHybrid Electric Hybrid Conventional 0 0,05 0,1 0,15 0,2 0,25 0,3 0,35 2018 2023 2028 2033 2038 2043 2048 to n n e C O 2 e ( m i l l i o n s ) Grid Electricity Diesel Gas 0 0,5 1 1,5 2 2,5 3 3,5 4 4,5 5 2018 2023 2028 2033 2038 2043 2048 MM B T U ( m i l l i o n s ) Local Electricity Grid Electricity Diesel Gas CITY OF AMES CLIMATE ACTION PLAN 59 Wind in the Sails: The Growth of EVs New technologies such as electricity, televisions, mobile phones, the internet, and LED light bulbs are adopted with a similar pattern, which is described as an S-curve. Adoption rates are initially slow, pick up speed rapidly as they go mainstream, and then gradually slow down as the last holdouts are slow to adopt. EV purchases in the US reached 5% in 202118 , a tipping point when a technology becomes mainstream and rapid adoption will occur. There are multiple barriers to overcome to increase the rate of adoption, including cost, availability, and charging infrastructure. 3.4 Energy As a result of efficiency gains due to electrification combined with retrofits, the energy system in Ames is more efficient, requiring just over half of the energy in 2050 that was used in 2018 as is demonstrated by the efficiency gains in transportation and heating consumption. These gains ease the effort required to decarbonize the electricity grid as less new renewable generation is required as well as fewer upgrades to transmission and distribution. The result is relatively lower household energy costs due to less upward pressure on per unit electricity costs and reduced requirements for the total units of electricity. The transformation of the fuel mix is illustrated in Figure 20, as gasoline and diesel decline out until 2040 and are replaced primarily by electricity and to a lesser extent by renewable natural gas. 18 Bloomberg (2023). US Crosses the Electric-Car Tipping Point for Mass Adoption. Retrieved from:https://www.bloomberg.com/news/ articles/2022-07-09/us-electric-car-sales-reach-key-milestone?leadSource=uverify%20wall EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 60 Figure 18. Total GHG emissions (left) and energy (right) by sector in the Low-Carbon scenario. Figure 19. Total energy (right) by end use in the Low-Carbon scenario. 0 0,2 0,4 0,6 0,8 1 1,2 1,4 2018 2023 2028 2033 2038 2043 2048 to n n e C O 2 e ( m i l l i o n s ) Fugitive Waste Municipal Industrial Residential Commercial Energy Production Transportation 0 2 4 6 8 10 12 14 2018 2023 2028 2033 2038 2043 2048 MM B T U ( m i l l i o n s ) Municipal Industrial Residential Commercial Transportation 0 2 4 6 8 10 12 14 2018 2023 2028 2033 2038 2043 2048 MM B T U ( m i l l i o n s ) Major Appliances Lighting Space Cooling Plug Load Industrial Processes Water Heating Space Heating Transportation CITY OF AMES CLIMATE ACTION PLAN 61 Figure 20. Total GHG emissions (left) and energy (right) by fuel in the Low-Carbon scenario. Efficiency Gains From EVs and Heat Pumps Heat pumps deliver three or more units of heat for every unit of electricity they consume, a ratio known as the coefficient of performance (COP). In contrast, a natural gas furnace produces 0.9 units of heat for every unit of energy consumed and electric baseboards consume one unit of heat for each unit of energy consumed. In periods of extreme cold, the COP may decline below this level, but the COP of cold weather air-source heat pumps continues to improve in cold temperatures.19 EVs are three times more efficient than gasoline vehicles. An EV transfers about 59–62%of the electrical energy from the grid goes to turning the wheels, whereas gas combustion vehicles only convert about 17–21% of energy from burning fuel into moving the car.20 19 US Department of Energy (2022). DOE Announces Breakthrough in Residential Cold Climate Heat Pump Technology. Retrieved from: https://www.energy.gov/articles/doe-announces-breakthrough-residential-cold-climate-heat-pump-technology20 Department of Energy (n.d.). All-electric Vehicles. https://www.fueleconomy.gov/feg/evtech.shtml 0 0,2 0,4 0,6 0,8 1 1,2 1,4 2018 2023 2028 2033 2038 2043 2048 to n n e C O 2 e ( m i l l i o n s ) Other Fuel Oil Jet Fuel Propane Non Energy Diesel Coal Gasoline Natural Gas Grid Electricity 0 2 4 6 8 10 12 14 2018 2023 2028 2033 2038 2043 2048 MM B T U ( m i l l i o n s ) Local Electricity RNG Fuel Oil Propane Other Diesel District Energy Grid Electricity Natural Gas Gasoline EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 62 3.5 Waste Approximately 50,000 metric tons of waste is currently produced in Ames, of which 65% is combusted and a relatively small share is shipped to a landfill. In the Low-Carbon scenario, combustion decreases in favor of composting and increased recycling. Additionally, any remaining combustion processes use minimal natural gas due to upgrades to the waste-to-energy plant. Overall GHG emissions decrease from 50,000 MtCO2e to under 20,000 MtCO2e by 2050. Figure 21. Waste generation by type (left) and treatment processes (right) in the Low-Carbon scenario. 0 10 20 30 40 50 60 2018 2023 2028 2033 2038 2043 2048 to n n e ( t h o u s a n d s ) Plastic And Metal Compostable Other 0 10 20 30 40 50 60 2018 2023 2028 2033 2038 2043 2048 to n n e ( t h o u s a n d s ) Biotreatment Recycling Combustion Landﬁll CITY OF AMES CLIMATE ACTION PLAN 63 Figure 22. GHG emissions by source in the Low-Carbon scenario. 0 10 20 30 40 50 60 70 2018 2023 2028 2033 2038 2043 2048 to n n e C O 2 e ( t h o u s a n d s ) Wastewater Biological Landﬁll EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 64 CITY OF AMES CLIMATE ACTION PLAN 65 4. The Costs and Opportunities CITY OF AMES CLIMATE ACTION PLAN 67 4. The Costs and Opportunities Key Concepts Key concepts that are used to analyze the financial impacts of the pathways are summarized below.21 Table 4. Financial concepts. Concept Explanation Costs are relative to the BAP scenario This financial analysis tracks projected costs and savings associated with low-carbon measures above and beyond the costs in the BAP scenario. Discount Rate The discount rate is the baseline growth value an investor places on their investment dollar. A project is considered financially beneficial by an investor if it generates a real rate of return equal to or greater than their discount rate. An investor's discount rate varies with the type of project, duration of the investment, risk, and the scarcity of capital. The social discount rate is the discount rate applied for comparing the value to society of investments made for the common good and, as such, it is inherently uncertain and difficult to determine. Some argue that a very low or even zero discount rate should be applied in the evaluation of climate change mitigation investments. In this project, we evaluate investments in a low-carbon future with a 3% discount rate.22 21 Detailed financial assumptions are described in the Data, Methods and Assumptions Manual. 22 Environment and Climate Change Canada. (2016). Technical update to Environment and Climate Change Canada’s social cost of greenhouse gas estimates. Retrieved from http://ec.gc.ca/cc/BE705779-0495-4C53- BC29-6A055C7542B7/Technical%20Update%20to%20Environment%20and%20Climate%20Change%20 Canadas%20Social%20Cost%20of%20Greenhouse%20Gas%20Estimates.pdf Concept Explanation Net Present Value The net present value (NPV) of an investment is the difference between the present value of the capital investment and the present value of the future stream of savings and revenue generated by the investment. Four aggregate categories are used to track the financial performance of the low-carbon actions in this analysis: capital expenditures, energy savings (or additional costs), operations and maintenance savings, and revenue generation (associated with renewable energy production facilities and some transit actions). Administrative costs associated with implementing programs, as well as any energy system infrastructure upgrades that may be required, are excluded. Similarly, the broader social costs that are avoided from mitigating climate change, such as avoided health costs or avoided damages from climate change, are not included in this financial analysis. Abatement Cost The abatement cost of an action is the estimated cost for that action to reduce one metric ton of GHG emissions, calculated by dividing the action’s NPV by the total GHG emissions reductions (tCO2e) resulting from the action. For example, if a project has an NPV of $1,000 and generates 10 tCO2e of savings, its abatement cost is $100 per tCO2e reduced. Amortization The costs of major capital investments are typically spread over a period of time (e.g. a mortgage on a house commonly has a 25-year mortgage period). Amortization refers to the process of paying off capital expenditures (debt) through regular principal and interest payments over time. In this analysis we have applied a 25-year amortization rate to all investments.23 23 To manage the complexity of the analysis, a blanket amortization of 25 years was applied across all actions in order to demonstrate the impact of financing the actions. (continued from previous table) EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 68 4.1 The Big Picture: Economic Benefits The headline finding of the economic analysis is that the Low-Carbon scenario results in a net benefit of $570 million between 2023 and 2050 and a net cost of $300 million when discounted at 3%.24 Table 5. Summary of financial results, undiscounted (negative number = savings, positive number = cost) 2023–2050. Financial Estimate Low-Carbon Scenario (undiscounted) Low-Carbon Scenario (3% discount rate) Total incremental capital investment, 2023–2050 $3.2 billion $2.4 billion Total savings between 2023 and 2050 (energy cost savings and operations and maintenance savings) -$3 billion -$1.5 billion IRA funding programs $770 million25 $600 million Net cost, 2023–2050 -$570 million $300 million Capital cost (undiscounted) to reduce each metric ton of GHG26 $149 Abatement cost (NPV) per metric ton of GHG $14 Annual household savings on energy, 2050 over 2021 -$1,950 Average investment/person-year of employment $43,000 The implementation of the Low-Carbon scenario represents a total investment of $3.2 billion from 2023 to 2050, averaging $120 million annually (undiscounted). Billions of dollars in investment can seem overwhelming, but for context, the GDP of Iowa was $180 billion in 2021, so this annual investment represents less than 0.07% of the current state GDP, or just over 10% of what is spent annually in Ames on buildings, vehicles, and energy.27 24 The use of a discount rate is the standard approach for this type of analysis in order to account for the time value of money, however undiscounted results are shown as a reference.25 This amount represents the total uncapped potential funding Ames could receive from IRA programs for the investments made in this plan, however, depending on the duration and potential funding limits of certain IRA programs, the actual amount received could be significantly lower. 26 Total reduction as a result of the Low-Carbon pathway is 21.3 MMTCO2e between 2023 and 2050. 27 SSG calculates annual expenditures on energy-related stocks of equipment, buildings, and vehicles as part of this analysis. In 2023, the community of Ames spent $1.05 billion in these sectors. CITY OF AMES CLIMATE ACTION PLAN 69 This capital investment generates undiscounted savings of $3 billion from energy expense savings and from avoided operations and maintenance costs. This benefit transfers to the community as a whole, including households, businesses, and the municipality itself. The financial benefit would decrease if the investments are financed as a result of interest payments, while it would increase if natural gas prices increase more rapidly than electricity prices. When the benefit of IRA (see box below) is included, the net cost decreases to $300 million from $0.9 billion. Figure 23. Present values of investments and returns for the Low-Carbon scenario, discounted at 3% (costs are positive and revenue and savings are negative), from 2023 to 2050. 4.2 Investments Unlock the Opportunities The annual costs, savings, and revenue associated with fully implementing the actions in the Low-Carbon scenario are shown in Figure 24, with capital expenditures shown in full for the years in which they are incurred. These expenditures occur on top of the background expenditures in these sectors, which total approximately $1 billion per year. As is characteristic of low-carbon transitions, the capital expenditures in the early years of the transition are greater than the savings and revenues generated, but by 2036, the savings outweigh the costs. Mi l l i o n s ( 2 0 2 1 $ , d i s c o u n t e d a t 3 % ) $4,000 $3,000 $2,000 $1,000 -$1,000 -$2,000 -$3,000 -$4,000 $0 Capital expenditures O&M Savings IRA Funding Net Present Value EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 70 Figure 24. Year-over-year low-carbon scenario investments and returns, undiscounted. The break-even point occurs in 2036. The majority of investments are for building retrofits. The need to retrofit existing homes dominates the investment of the Low-Carbon scenario. The incremental investment in transportation is negligible because the costs of electric vehicles are projected to reach parity with internal combustion engines as early as 2027. The reduced operational costs represent a major opportunity for cost savings going forward. Figure 25 shows the capital investments amortized over 25 years with 3% interest, resembling how the actions would likely be financed. Amortization reduces the annual capital requirements by nearly half for peak investment years, with the result of repayments decreasing to nothing beyond 2070.28 28 The cost of upgrading electrical transmission infrastructure in the low carbon scenario compared to the business-as-planned scenario has not been included. This cost would need to be determined in a subsequent study. Mi l l i o n s 2 0 2 1 $ 20 2 2 20 2 3 20 2 4 20 2 5 20 2 6 20 2 7 20 2 8 20 2 9 20 3 0 20 3 1 20 3 2 20 3 3 20 3 4 20 3 5 20 3 6 20 3 7 20 3 8 20 3 9 20 4 0 20 4 1 20 4 2 20 4 3 20 4 4 20 4 5 20 4 6 20 4 7 20 4 8 20 4 9 20 5 0 Net annual cost Energy Cost Savings O&M Savings Capital Expenditures -$200 -$100 $100 $200 $300 $0 CITY OF AMES CLIMATE ACTION PLAN 71 Figure 25. Two views on capital expenditures, on a cash basis and amortized. 20 2 2 20 2 1 20 2 3 20 2 4 20 2 5 20 2 6 20 2 7 20 2 8 20 2 9 20 3 0 20 3 1 20 3 2 20 3 3 20 3 4 20 3 5 20 3 6 20 3 7 20 3 8 20 3 9 20 4 0 20 4 1 20 4 2 20 4 3 20 4 4 20 4 5 20 4 6 20 4 7 20 4 8 20 4 9 20 5 0 Mi l l i o n s 2 0 2 1 $ $300 $200 $100 $0 -$100 Energy Waste Transportation Non-residential Buildings Residential Buildings Heat Pumps 20 2 2 20 2 1 20 2 3 20 2 4 20 2 5 20 2 6 20 2 7 20 2 8 20 2 9 20 3 0 20 3 1 20 3 2 20 3 3 20 3 4 20 3 5 20 3 6 20 3 7 20 3 8 20 3 9 20 4 0 20 4 1 20 4 2 20 4 3 20 4 4 20 4 5 20 4 6 20 4 7 20 4 8 20 4 9 20 5 0 Mi l l i o n s 2 0 2 1 $ $300 $250 $200 $150 $100 $50 $0 $50 Energy Waste Transportation Non-residential Buildings Residential Buildings Heat Pumps EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 72 4.3 Energy Expenditures Decrease Figure 26 illustrates energy expenditures by sector. All sectors see financial benefits from reduced energy costs through improved energy efficiency and a reduction in total energy demand. Savings on energy are nearly $100 million annually by 2050 and continue beyond 2050, the end of the study period. Figure 26. Financial savings from reduced energy expenditures by sector, undiscounted. 20 2 2 20 2 1 20 2 3 20 2 4 20 2 5 20 2 6 20 2 7 20 2 8 20 2 9 20 3 0 20 3 1 20 3 2 20 3 3 20 3 4 20 3 5 20 3 6 20 3 7 20 3 8 20 3 9 20 4 0 20 4 1 20 4 2 20 4 3 20 4 4 20 4 5 20 4 6 20 4 7 20 4 8 20 4 9 20 5 0 $25 $0 -$25 -$50 -$75 -$100 -$125 Energy Waste Transportation Non-residential Buildings Residential Buildings Heat Pumps CITY OF AMES CLIMATE ACTION PLAN 73 The Inflation Reduction Act The Inflation Reduction Ac is the most extensive and ambitious piece of climate legislation in US history and is designed to transform the US economy. The IRA reinforces many aspects of Ames’ CAP, by providing opportunities for the City to raise funds and by providing grants and incentives to individuals and businesses to support low-carbon investments. Municipalities can apply directly to federal agencies for funding for a range of programs, including:29 • A Greenhouse Gas Reduction Fund, which will provide grants, loans, and financial and technical assistance “to enable low-income and disadvantaged communities to deploy or benefit from zero-emission technologies,” including rooftop solar and other GHG reduction activities, and provide direct and indirect investment in projects, activities, or technologies; • Climate Pollution Reduction Grants which provide grants to implement GHG pollution reductions; • Clean Heavy-Duty Vehicles, which funds a program to cover incremental costs associated with replacing non-zero-emissions heavy-duty vehicles with zero-emissions heavy-duty vehicles, fueling and charging infrastructure, and facilitating workforce development and technical activities. • A Low-Emissions Electricity Program, which will provide funding for technical assistance for domestic electricity generation and use; • The Neighborhood Access and Equity Grant Program, which will provide funding for highway removal, remediation, or capping; mitigating local impacts of highways; building or improving “complete streets, multi-use trails, regional greenways, or active transportation networks”; and providing “affordable access to essential destinations, public spaces, or transportation links and hubs; • The Environmental and Climate Justice Block Grants, which will providing funding for community-led air and other pollution monitoring, prevention, and remediation, and investments in low- and zero-emission and resilient technologies; mitigation of urban heat islands, extreme heat, wood heater emissions, and wildfires; reducing indoor air pollution; climate resilience and adaptation; and facilitating engagement of disadvantaged communities; and • The State and Private Forestry Conservation Programs, which will support tree planting activities. 29 Sabin Center for Climate Change Law (2022). Cities & the Inflation Reduction Act. https://blogs.law.columbia.edu/ climatechange/2022/08/22/cities-the-inflation-reduction-act/ EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 74 The IRA also includes tax credits and grants that go directly to consumers for vehicle and building electrification and distributed energy generation, including: • Rebates covering 50–100% of the cost of installing new electric appliances, including super-efficient heat pumps, water heaters, clothes dryers, stoves, and ovens; • Rebates for households to make repairs and improvements in single-family and multi- family homes to increase energy efficiency; • Tax credits covering 30% of the costs to install solar panels and battery storage systems, make home improvements that reduce energy leakage, or upgrade heating and cooling equipment. No income limits apply; • Tax credits covering 30% of the costs of community solar projects—owned by local businesses that sign up families to save on their electric bills—with additional bonus credits of 20% for projects at affordable housing properties and 10% for projects in low- income communities; and • Upfront discounts of up to $7,500 for new EVs and $4,000 for used EVs, helping middle-class Americans skip the gas pump and save on fuel costs. The impacts of IRA funding in different action categories are shown in Figure 27. New Energy Eﬃcient Commercial Buildings Commercial Retroﬁts New Energy Eﬃcient Homes Home retroﬁts Battery Storage Rooftop Solar EVs $80,000,000 $60,000,000 $40,000,000 $20,000,000 $0 20 2 5 20 2 7 20 2 9 20 3 1 20 3 3 20 3 5 20 3 7 20 3 9 20 4 1 20 4 3 20 4 5 20 4 7 20 4 9 Figure 27. IRA investments by category. CITY OF AMES CLIMATE ACTION PLAN 75 4.4 Energy Savings for Households Household energy expenditures (Figure 28)—natural gas, electricity, gasoline, and diesel—are projected to decline by 13% in the BAP, from $3,600 in 2021 to $3,150 by 2050. These savings result from more-efficient vehicles due to national fuel efficiency standards and decreased heating requirements as the climate becomes milder due to climate change. In the Low-Carbon scenario, savings are greater and household energy expenditures fall by 47% to $1675 by 2050. Depending on the business, policy, and financing strategies used to implement the actions, these savings will be partly offset by the incremental capital expenditures required. Gasoline and diesel expenses are removed through the electrification of vehicles. Natural gas furnaces are replaced with electric heat pumps as part of the deep retrofits, which minimizes the heat required to ensure homes are comfortable in the summer and the winter. Figure 28. Household energy costs by fuel type for the Low-Carbon scenario compared to the BAP. Household expenditures on energy can result in energy poverty, which can have a range of impacts. For example, households experiencing energy poverty or energy insecurity face challenges such as "pay the rent or feed the kids", "heat or eat", or "cool or eat”.30 In particular, energy insecurity disempowers low-income residents such as single parents, the elderly, persons with disabilities, and others with low or fixed incomes,31 resulting in stresses such as utility-related debt, shutoffs, inefficient 30 Cook, J. T., Frank, D. A., Casey, P. H., Rose-Jacobs, R., Black, M. M., Chilton, M., … Cutts, D. B. (2008). A brief indicator of household energy security: Associations with food security, child health, and child development in US infants and toddlers. PEDIATRICS, 122(4), e867–e875. https://doi.org/10.1542/peds.2008-0286 31 Hernández, D. (2013). Energy insecurity: A framework for understanding energy, the built environment, and health among vulnerable populations in the context of climate change. American Journal of Public Health, 103(4), e32–e34. https://doi.org/10.2105/AJPH.2012.301179 BAP household energy costs LC household energy costs $5,000 $4,000 $3,000 $2,000 $1,000 $0 2020 2030 2040 2050 EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 76 heating systems, antiquated appliances, and extreme home temperatures with the potential of resulting in significant health impacts.32 Children may experience nutritional deficiencies, higher risks of burns from non-conventional heating sources, higher risks for cognitive and developmental behavior deficiencies, and increased incidences of carbon monoxide poisoning.33 Energy Poverty Households facing energy poverty, or energy insecurity, face difficult choices such as "heat or eat." 34 In particular, energy insecurity disempowers low- income residents such as single parents, the elderly, persons with disabilities, and others with low or fixed incomes.35 Energy insecurity leads to stress such as food insecurity, utility-related debt, shutoffs, inefficient heating systems, antiquated appliances, and extreme home temperatures with significant health impacts.36 This is only exacerbated when combined with the higher expense of vehicle ownership than that of active or public transportation. In an energy poverty context, children may experience nutritional deficiencies, higher risks of burns from non-conventional heating sources, poor indoor air quality, high risks for cognitive and developmental behavior deficiencies, and increased incidences of carbon monoxide poisoning.37 Subsequent impacts include parents being unable to work in order to look after children, missed school days, and lost productivity. 32 Hernández, D., & Bird, S. (2010). Energy burden and the need for integrated low-income housing and energy policy. Poverty & Public Policy, 2(4), 5–25. https://doi.org/10.2202/1944-2858.109533 Ibid. 34 Cook, J. T., Frank, D. A., Casey, P. H., Rose-Jacobs, R., Black, M. M., Chilton, M., … Cutts, D. B. (2008). A brief indicator of household energy security: Associations with food security, child health, and child development in US infants and toddlers. PEDIATRICS, 122(4), e867–e875. https://doi.org/10.1542/peds.2008-0286 35 Hernández, D. (2013). Energy insecurity: A framework for understanding energy, the built environment, and health among vulnerable populations in the context of climate change. American Journal of Public Health, 103(4), e32–e34. https://doi.org/10.2105/AJPH.2012.301179 36 Hernández, D., & Bird, S. (2010). Energy burden and the need for integrated low-income housing and energy policy. Poverty & Public Policy, 2(4), 5–25. https://doi.org/10.2202/1944-2858.109537 Ibid. CITY OF AMES CLIMATE ACTION PLAN 77 4.5 Employment Opportunities Transitioning to a low- or zero-carbon economy is expected to have four impact categories on labor markets: additional jobs will be created in emerging sectors, some employment will be shifted (e.g. from fossil fuels to renewables), certain jobs will be reduced or eliminated (e.g. combustion engine vehicle mechanics), and many existing jobs will be transformed and redefined. The Low-Carbon scenario adds 19,000 person-years of employment over the BAP scenario between 2023 and 2050 (Figure 29). Building retrofits present the largest opportunity for new employment, presenting opportunities to partner with local education centers. This could include developing programs to teach the skills required to complete deep energy retrofits and install high-efficiency equipment. Developing partnerships to expand on local knowledge will help jump-start this activity. In addition to building retrofits, improvements can simultaneously be made to the accessibility features of public buildings, buildings, and common areas. The transportation maintenance sector shows small losses in total person-years of employment, since electric vehicles require less maintenance than internal combustion engines. EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 78 Investment LC MISO decarb target New WTE facility Rooftop solar Wind Generation Add ground mount solar Buildings to RNG Waste Reduction & Diversion Net Zero Aviation Emissions Commercial Vehicle Electriﬁcation Electrify Municipal Fleet Electrify Transit Reduce Trip Generation Electrify PUV Increased Active Modes DE to RNG DE electric boilers Industrial Electriﬁcation Industrial Eﬃciency Non-Res Residential Retroﬁts HW Non-Res Retroﬁts Heat Pumps Municipal Retroﬁts Non-Res Retroﬁts Residential Retroﬁts HW Residential Retroﬁts Heat Pumps Residential Retroﬁts New Municipal Buildings Non-Res Heat Pumps for HW Non-Res Heat Pumps New Res Buildings 1,250 1,000 750 500 250 -250 0 Pe r s o n y e a r s o f e m p l o y m e n t 20 2 2 20 2 0 20 2 3 20 2 4 20 2 5 20 2 6 20 2 7 20 2 8 20 2 9 20 3 0 20 3 1 20 3 2 20 3 3 20 3 4 20 3 5 20 3 6 20 3 7 20 3 8 20 3 9 20 4 0 20 4 1 20 4 2 20 4 3 20 4 4 20 4 5 20 4 6 20 4 7 20 4 8 20 4 9 20 5 0 Figure 29. Annual person-years of employment generated in the Low-Carbon scenario. CITY OF AMES CLIMATE ACTION PLAN 79 4.6 Abatement Costs The marginal abatement cost (MAC) is the incremental cost of one metric ton of GHG reductions. The lower the cost, the more affordable the action, and in some cases, the action can be profitable. It is calculated by summing the net present value of capital costs and operating costs over the lifetime of the investments divided by the metric tons of GHGs reduced. By providing individual costs for actions, MACs can imply that the actions are a menu from which individual actions can be selected. Many of the actions are dependent on each other; for example, energy costs increase without retrofits. Another important message is that to achieve Ames’ target, all the actions need to be undertaken as soon as possible. Table 6 summarizes the marginal abatement costs for the modeled actions in Ames’s low-carbon future. The actions with negative abatement costs generate financial returns over their lifetimes. A positive abatement cost requires money over the span of the project. This comparison provides one way to view the costs and benefits of the implementation of emissions-reducing actions, but should not be the only metric used to measure an action. Table 6. Marginal abatement costs for modeled actions. Low-Carbon Action Cumulative Emissions Reduction (kt CO2eq) Proportion of Total Reduction Net present value ($1000s) Marginal Abatement Cost ($/t CO2 eq) Renewable energy generation 1.1 Renewable natural gas for district energy 330 2%59,146 $179 1.3 Electric boilers for district energy 1,477 7%-27,718 -$19 1.4 Solar PV on roofs 2,376 11%-37,772 -$16 1.6 Large-scale renewable electricity generation 5,120 21%796,060 $155 1.7 Renewable natural gas in buildings 969 5%170,467 $176 Building retrofits program 2.2 Retrofit of municipal buildings 302 1%22,876 $76 2.3 High efficiency hot water in retrofit of homes 415 2%-41,995 -$101 2.4 Enhanced industrial efficiency 811 4%-52,249 -$64 2.5 Retrofits of homes 1,046 5%587,979 $562 EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 80 Low-Carbon Action Cumulative Emissions Reduction (kt CO2eq) Proportion of Total Reduction Net present value ($1000s) Marginal Abatement Cost ($/t CO2 eq) 2.6 Retrofits of non-residential buildings 1,268 6%101,140 $80 2.9 Heat pumps in residential retrofits 116 1%158,060 $1,359 Net zero new construction 3.2 High performance new homes 195 1%55,393 $285 3.3 High performance new non- residential buildings 317 1%134,872 $426 3.5 High performance new municipal buildings 67 0%-10,700 -$160 3.6 Heat pumps in new homes 68 0%7,557 $111 Reduce vehicle emissions 4.2 Electrify personal vehicles 382 2%-371,884 -$973 4.3 Electrify commercial vehicles 559 3%-569,152 -$1,018 5.1 Increased walking and cycling 386 2%-230,092 -$597 5.2 Reduced driving 277 1%-71,440 -$258 Reduce waste emissions 6.2 New waste to energy facility 2,513 12%89,291 $36 Shown slightly differently, the Marginal Abatement Cost Curve (Figure 30) gives a visual representation of the financial implications and the emissions reductions associated with each action. The height of the bar indicates the size of the financial costs/savings and the width shows the potential GHG savings. (continued from previous table) CITY OF AMES CLIMATE ACTION PLAN 81 -1,200 -1,000 -800 -600 -400 -200 0 200 400 600 800 1,000 1,200 1,400 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 18,000 20,000 $ (base year) /tCO2e ktCO2e saved Electric boilers for district energy ($-19 | 1477) Solar PV on roofs ($-16 | 2376) High performance new municipal buildings ($-160 | 67) High eﬃﬁciency hot water in retroﬁﬁt of homes ($-101 | 415) Enhanced industrial eﬃﬁciency ($-64 | 811) Electrify personal vehicles ($-973 | 382) Electrify commercial vehicles ($-1018 | 559) Increased walking and cycling ($-597 | 386) Reduced driving ($-258 | 277) Retroﬁts of homes ($562 | 1046) Heat pumps in residential retroﬁts ($1359 | 116) High performance new non-residential buildings ($426 | 317) High performance new homes ($285 | 195) Renewable natural gas for district energy ($179 | 330) Renewable natural gas in buildings ($176 | 969) Large-scale renewable electricity generation ($155 | 5120) Heat pumps in new homes ($111 | 68) Retroﬁts of non-residential buildings ($80 | 1268) Retroﬁt of municipal buildings ($76 | 302) New waste to energy facility ($36 | 2513) Figure 30. Marginal Abatement Cost curve. EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 82 The action with the highest cost per metric ton of CO2e reduced is residential retrofits. Residential retrofits require costly building envelope improvements and the switch to heat pumps, while maximizing efficiency and reducing GHG emissions require switching to electricity that is currently more expensive than natural gas. While these retrofits may require significant capital investment, they provide other benefits. Efficient homes are easier to heat, reduce total energy demand, and can help address energy poverty. 4.7 Business Opportunities Investments in the Low-Carbon scenario represent opportunities for existing and new businesses in Ames. These include contractors, HVAC suppliers, renewable energy companies, auto groups, construction companies, and secondary businesses such as banks, engineering and architecture firms, and insurance companies. Figure 31 illustrates the numbers of heat pumps and electric water heaters required to decarbonize Ames. These totals essentially constitute sales targets for the HVAC industry in Ames. Figure 31. Shares of heat pumps and water heaters, Low-Carbon scenario. 0 5 10 15 20 25 30 35 40 2018 2023 2028 2033 2038 2043 2048 Nu m b e r s ( T h o u s a n d s ) Heatpump Air Heatpump Resistance Heat Natural Gas 0 5 10 15 20 25 30 35 40 2018 2023 2028 2033 2038 2043 2048 Nu m b e r s ( T h o u s a n d s ) Natural Gas Grid Electricity CITY OF AMES CLIMATE ACTION PLAN 83 5. Co-Benefits CITY OF AMES CLIMATE ACTION PLAN 85 5. Co-Benefits In many cases, actions that reduce GHG emissions correspond or directly overlap with actions that create vibrant cities and towns, improve public health outcomes, reduce municipal and state operating and capital costs, and support innovation— these are no-regrets policies.38 Actions that reduce GHGs are synergistic with a wide range of other public goods, and these actions can be justified from the perspective of any of a number of public goods. One review of more than a dozen studies on GHG mitigation policies found that the co-benefits of reduced air pollution—a single co-benefit—often equaled or exceeded the benefit of the GHG reduction itself.39 Co-benefits and co-harms are effects that result from and are incidental to actions reducing GHG emissions. Not all co-benefits or co-harms are equal. One set of criteria by which to consider the co-benefits of initiatives and actions to reduce GHG emissions is as follows:40 1. Synergies: Many low-carbon actions have multiple socioeconomic benefits. Examples of these types of actions include transit, improving energy efficiency, and fostering a more compact urban design. 2. Urgency: Some actions are associated with greater urgency to avoid loss of inertia on action already taken and prevent lock-in effects,41 irreversible outcomes, or elevated costs. This may occur with road infrastructure decisions, major ecosystems displacement, and urban form. Some low- carbon actions require time to realize their effects, making immediate implementation paramount. 3. Costs: Acting early is generally less expensive than acting later. This is because delayed action often involves ‘fixing’ high emissions infrastructure rather than making it a low-carbon option from the beginning. Examples include buildings that are initially constructed to low energy efficiency standards and then need to be retrofitted later.42 38 Lamia Kamal-Chaoui and Alexis Robert, “Competitive Cities and Climate Change,” 2009, http://www.oecd- ilibrary.org/governance/competitive-cities-and-climate-change_218830433146.39 Gao, J., Kovats, S., Vardoulakis, S., Wilkinson, P., Woodward, A., Li, J., ... & Liu, Q. (2018). Public health co-benefits of greenhouse gas emissions reduction: A systematic review. Science of the Total Environment, 627, 388-402.40 Adapted from (Fay et al., 2015). 41 Lock-in effect refers to implementation of a strategy or action that improves performance of an object or activity in the short term but is prohibitive to future change. Lock-in effect can refer to building upgrades or land use, for example. As an example. where quick building retrofits are undertaken, no additional improvements in the equipment installed can be expected over the course of its lifetime without considerable additional expense. In this way, lower levels of energy reductions can be locked in for a long period.42 A significant obstacle to acting early and unlocking the long-term savings and benefits lies in the limited availability of low-interest financing, which is essential to facilitate these investments. The development of innovative and equitable financing solutions will play a crucial role in accelerating action. 4. Longevity: Related to urgency, the longevity of planning and development decisions locks cities into their effects for decades, and sometimes centuries. For example, widening a roadway allows more vehicles to travel, encouraging more emissions for as many years as the widened roadway remains in the US. 5. Equity Impacts: Low-carbon actions have different impacts on different subsets of the population: Those with lower income levels may be unable to afford new heating and cooling systems in their homes; those with limited mobility may not be able to use transit as easily as the able-bodied; and those living in future generations will inherit the impacts of climate change caused by those who came before them. Table 7 provides an assessment of the co-benefits and co-harms of implementing the Low-Carbon scenario over the BAP scenario. Table 7. Summary of impacts. 1. Health Co-benefits/ co-harms Buildings Transportation Energy Waste 1.1 Co-benefit: Improved air quality Energy-efficient buildings with low-carbon heating/ cooling systems have fewer drafts, less condensation, and less temperature variation, resulting in greater comfort and better health. Reduced combustion of gasoline and diesel in vehicles reduces NOx and particulate matter in the air. This, in turn, reduces respiratory illnesses and flare-ups. Reduced natural gas combustion in furnaces and industrial processes reduces NOx and particulate matter in the air. This, in turn, reduces respiratory illnesses and flare-ups. Treating waste to reduce and capture methane reduces odor issues. EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 86 1. Health Co-benefits/ co-harms Buildings Transportation Energy Waste 1.2 Co-benefit: Increased physical activity and health Comprehensive, well- maintained, and safe cycling and walking infrastructure results in increased activity, better mental and physical health, lower obesity rates, and lower rates of absenteeism from work. 1.3 Co-benefit: Reduction in noise pollution Improved insulation in buildings reduces residents’ exposure to exterior noise. Switching to electric vehicles reduces total vehicle noise as EVs do not produce as much noise as combustion engines. 1.4 Co-benefit: Improved accessibility Transit-oriented development provides easier access to transit corridors and hubs. (continued from previous table) CITY OF AMES CLIMATE ACTION PLAN 87 2. Economic prosperity Co-benefits/ co-harms Buildings Transportation Energy Waste 2.1 Co-benefit: Increased employment Retrofitting buildings and building to new higher standards will create a significant number of direct and indirect jobs annually. Supplying, installing, and maintaining renewable and alternative energy systems, renewable fuels, and energy storage will generate a significant number of new jobs annually. Waste mining for the circular economy, recycling, and the conversion of waste to fuel will all generate new jobs. 2.2 Co-harm: Decreased employment The large-scale shift to EVs will result in a reduction in overall maintenance requirements for vehicles. 2.3 Co-benefit: Increased long-term affordability Initial capital costs for more energy-efficient buildings are more than offset with the resulting long-term savings in energy costs. EVs have higher initial capital costs than ICE vehicles; however, in the longer-term, they save the owner more in avoided fuel and maintenance. Increased use of transit and active transportation also costs less than personal vehicle use. Initial capital costs to replace high emissions heating and cooling technologies are more than offset with the resulting long-term savings in energy costs. EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 88 2. Economic prosperity Co-benefits/ co-harms Buildings Transportation Energy Waste 2.4 Co-benefit: Increased leadership reputation A requirement for high-performance buildings creates a reputation for the City’s developers and builders as having the skills required for innovative and sustainable building. Less congestion, shorter commutes, more bike and walking infrastructure draw new young residents to the city’s reputation of being a more livable community. Large-scale renewable and alternative energy deployment increase the city’s exposure as a climate leader and prepare the local labor force to maintain the energy systems of the future. The city continues to enhance its reputation for innovative approaches to waste management. 2.5 Co-benefit: Increased social capital Increased active transportation and transit use promotes more interaction among citizens, improving social cohesion. 2.6 Co-benefit: Improved environmental capital More-efficient buildings require less energy generation, decreasing the need for new energy generation facilities in green spaces outside the city boundary. Energy generation within the city boundaries decreases the need to import energy (losing some in the process) and reduces the need for new generation facilities in green spaces beyond the city. Waste managed as a valued resource results in less methane pollution. (continued from previous table) CITY OF AMES CLIMATE ACTION PLAN 89 3. Social equity Co-benefits/ co-harms Buildings Transportation Energy Waste 3.1 Co-benefit: Quality of life for the elderly improves Access to naturalized spaces improves physical and mental health of all ages, especially when cool outdoor areas provide relief from extreme heat. Low-carbon buildings are healthier for residents who are more susceptible to illness and are more comfortable. Sidewalks and cycling infrastructure is developed to be safe for “anyone aged 8–88”, improving seniors’ ability to continue to move in their communities. Heat exchange systems provide air conditioning to all residents, reducing the impacts of heat waves. 3.2 Co-benefit: Quality of life for children improves Increased access to outdoor recreation areas and complete green streets makes it easier for children to do more outside,get to know their neighbors, and travel independently. Low-carbon buildings are healthier, meaning the important development that occurs during childhood years takes place in cleaner spaces. Safe, connected, well-maintained, and well-used bike paths, sidewalks and transit infrastructure make these options better for children. 3.3 Co-benefits: Increased intergenerational equity and resilience Low-carbon actions that begin early avoid locked-in emissions and increased costs to fix stranded assets in all of these areas. Action now also ensures changes are made before the worsening impacts of climate change begin to damage outdated infrastructure. This reduces the burden on future generations. EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 90 CITY OF AMES CLIMATE ACTION PLAN 91 6. Actions CITY OF AMES CLIMATE ACTION PLAN 93 6. Actions 6.1 The Six Big Moves The key focus areas for Ames’ CAP align with the following Six Big Moves identified through technical modeling, thorough reviews of best practices and local context, and engagement: 1. Renewable Energy Generation 2. Building Retrofits 3. Net-Zero New Construction 4. Reducing Vehicle Emissions 5. Increase Active Transportation and Transit Use 6. Reduce Waste Emissions The Six Big Moves structure has been created to show how to organize and think about implementation, although there will be some overlap between the program, initiative, policy, and infrastructure recommendations in each sector. Programs, initiatives, and policies are meant to support one another and are sequenced in a timeline to maximize community co-benefits, GHG reductions, and financial return. Although adaptive management will be important as technologies and conditions change, the plan will not generate the same outcome if only some actions are completed or if they are taken out of order. For example, building retrofits increase the impact of solar PV installations in terms of cost and GHG reductions, and adding solar PV can ensure there is clean electricity available for electric vehicles at homes and workplaces. The actions included here are near-term measures that are necessary for Ames to meet it’s climate targets. These actions are designed to be initiated within the next 1-3 years, and completed in the next 5 years, except where actions explicitly continue into the future. Global climate change science emphasizes the need for immediate and transformative change, and the timing of these actions aligns with the speed required to meet local and global GHG emissions targets. Table 8. Implementation mechanisms. Mechanism Definition Policy A policy developed by the City and approved by the City Council. Program An ongoing effort by the City, with staff and financing to support the effort. Initiative A study or project undertaken by the City, private sector, not-for-profit sector, or other sectors, individually or collaboratively, with a specific focus, implemented for a set time period. iInfrastructure Investment in physical infrastructure by the City or private sector, not-for-profit sector, or other sectors, individually or collaboratively. Advocacy Any action in favor of or recommending another body (e.g. level of government, other governments, community partners) undertake an action/policy/program that influences Eemissions reductions within its jurisdictional control. Education A defined opportunity to target educational communications and materials to the public, community partners, and other governments related to the specific rationale and benefits of implementing Cclimate Aactions. EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 94 6.2 Renewable Energy Generation Low-carbon energy generation refers to the production of electricity or heat using energy sources that produce low levels of greenhouse gas emissions. These include renewable energy sources such as solar, wind, hydro, tidal, geothermal, and renewable natural gas (RNG). Renewable energy sources are considered the most sustainable and environmentally friendly option because they produce little to no emissions and do not rely on finite fossil fuel resources. Renewable energy generation significantly contributes to GHG reduction. It can take many forms, but all shifts to renewable energy require drastic changes that are challenging to scale up to meet current energy demand. Figure 32. Share of GHG emissions from energy production in Ames. 100% Energy production: 24% Buildings: 35% Transportation: 29% Waste: 4% Industrial: 8% Fugitive: 0% CITY OF AMES CLIMATE ACTION PLAN 95 Figure 33. Local energy generation by energy type annually (left) and as a snapshot for 2018 and 2050 (right) in the Low- Carbon scenario. Table 9. Renewable Energy Implementation Strategy. Actions marked with an asterisk (*) are actions recommended by municipal staff. Actions marked with an “e” have equity considerations. Renewable Energy Generation Action Name:Ground Mount Solar and Wind Generation * Modeled Low Carbon Action:50MW of renewable nameplate generating capacity by 2025, 120 MW by 2030, 240MW by 2040, 320MW by 2050. GHG:High Metric:MW of capacity added 0 0,5 1 1,5 2 2,5 3 3,5 4 4,5 5 20 1 8 20 2 0 20 2 2 20 2 4 20 2 6 20 2 8 20 3 0 20 3 2 20 3 4 20 3 6 20 3 8 20 4 0 20 4 2 20 4 4 20 4 6 20 4 8 20 5 0 MM B T U ( m i l l i o n s ) Wood District Energy Electricity Procurement Fuel Oil Gasoline Hydrogen Diesel Local Electricity Non Energy Other Propane RNG Wind Solar Grid Electricity Natural Gas Coal Wood District Energy Electricity Procurement Fuel Oil Gasoline Hydrogen Diesel Local Electricity Non Energy Other Propane RNG Wind Solar Grid Electricity Natural Gas Coal0 0,5 1 1,5 2 2,5 3 3,5 4 4,5 5 2018 2050 MM B T U ( m i l l i o n s ) EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 96 Action Name: Ground Mount Solar and Wind Generation * Implementation Mechanism Description Funding Funding Applicant Initiative Meet the 2025 target of 50 Megawatts of renewable generation capacity through power purchasing agreements (PPA). IRA Clean Electricity Investment Tax Credit (ITC) Municipality Initiative Explore the feasibility of AMES developing its own renewable electricity generation capacity, which it would own and maintain, likely through the use of PPAs. IRA Clean Electricity Production Tax Credit (PTC) Municipality Initiative AMES completes an Integrated Resource Plan (IRP), which is consistent with the CAP and includes guidance on: • Hourly demand forecasting under a high renewable generation scenario • Demand response programs to enable more control on the timing of electricity consumption in Ames • A rate increase program with an equity focus to assess and mitigate the effect of rate increases on LMI households Municipal funding Education Educate the public on plans for adding renewable energy generation and the forecasted impact on Eelectricity rates. Municipal funding (continued from previous table) CITY OF AMES CLIMATE ACTION PLAN 97 Renewable Energy Generation Action Name:Rooftop Solar (e) Modeled Low Carbon Action: Achieve a total of 220 MW of rooftop solar generating capacity by 2050. GHG:High Metric:MW of capacity added Implementation Mechanism Description Funding Funding Applicant Initiative Work with developers to provide incentives for the construction of new buildings to include solar panels or to be solar ready. Incentives can include quicker permitting for projects that meet this criteria. New Energy Efficient Home Tax Credit (45L) Municipality, private Initiative Include guidance on the following in the forthcoming Integrated Resource Plan: • Behind the meter solar dynamics of demand and demand response incentives. • Transmission infrastructure upgrades needed for net-metering. • Non-rooftop space potential for solar panels (parking lots, new building facades, etc.). Municipal funding Program Design a program that provides a financial incentive to building owners who add rooftop solar to their buildings. Residential Clean Energy Tax Credit (25D) Municipality, private Program Provide a financial incentive to building owners who add battery storage to their buildings. Residential Clean Energy Tax Credit (25D) Municipality, private Initiative Explore the possibility of a solar group buy program where one vendor provides bulk solar installations to residential and commercial building owners. Residential Clean Energy Tax Credit (25D) Municipality, private EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 98 Renewable Energy Generation Action Name:Grid electricity decarbonization (MISO) Modeled Low Carbon Action: 75% reduction in grid emissions factor for imported electricity by 2040. GHG:High Metric:Grid emission factor gCO2e/kWh Implementation Mechanism Description Funding Funding Applicant Advocacy Advocate for MISO decarbonization.Municipal funding CITY OF AMES CLIMATE ACTION PLAN 99 6.3 Building Retrofits All buildings, including homes, commercial buildings, municipal buildings, and industrial buildings undergo deep retrofits to reduce energy consumption. New buildings are built to net-zero standards, meaning they will be highly efficient and generate on-site electricity. All buildings, whether new or existing, will switch from fossil fuels to electricity for space heating, space cooling, and water heating. Figure 34. Share of Ames’ GHG emissions from buildings in 2021 (left) and the GHG emissions reduction trajectory for buildings in the Low-Carbon scenario. 100% Energy production: 24% Buildings: 35% Transportation: 29% Waste: 4% Industrial: 8% Fugitive: 0% 0 0,1 0,2 0,3 0,4 0,5 0,6 0,7 2018 2023 2028 2033 2038 2043 2048 to n n e C O 2 e ( m i l l i o n s ) Municipal Industrial Residential Commercial EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 100 Figure 35. Number of residential units by type retrofit (left) and commercial floor area by type retrofit (right) in the Low-Carbon scenario. What is a Deep Retrofit? A deep retrofit is a set of actions to improve building quality and the energy efficiency of the building. Minor retrofits include draft sealing, improving the insulation, and changing out lights for LEDs. Major retrofits can include replacing windows and doors, updating heating and cooling systems, and reducing water consumption through low-flow faucets. Deep retrofits go a step further, overhauling all systems of a building. This can include reconfiguring the interior of the building, replacing the roof, rearranging windows to maximize solar gain, and replacing existing HVAC systems with electric heat pumps. A deep retrofit can reduce a building’s energy demand by up to 60%. 0 5 10 15 20 25 30 2019 2024 2029 2034 2039 2044 2049 dw e l l i n g c o u n t ( t h o u s a n d s ) Single Detached Row/Townhouse Double Detached Apartment 0 5 10 15 20 25 30 35 2019 2024 2029 2034 2039 2044 2049 sq u a r e f t ( m i l l i o n s ) Warehouse Retail Municipal Institution Industrial Education Commercial CITY OF AMES CLIMATE ACTION PLAN 101 Table 10. Building Retrofits Implementation Strategy. Actions marked with an asterisk (*) are actions recommended by municipal staff. Actions marked with an “e” have equity considerations. Building Retrofits Program Action Name:Equipmentelectrification(*,e) Modeled Low Carbon Action: Add air-source heat pumps for all buildings by 2040. Replace hot water heating systems with electric in line with the heat pump schedule. GHG: Enabler Metric:Number of heat pumps installed Implementation Mechanism Description Funding Funding Applicant Program Design a program offering loans and incentives for heat pump purchase and installation. • IRA high-efficiency electric home rebate program • IRA residential energy efficiency tax credit (25c) • IRA Improving energy or water efficiency or climate resilience of affordable housing • IRA energy efficient commercial buildings deduction (179D) Municipality, private Education Create a publicly available repository of suggested heat pump vendors and installers in Ames. Municipal funding Education Provide contractor training for heat pump heaters and water heater installation. Either directly or in partnership. Home Energy Efficiency Contractor Training (State level) Municipality, private Education Gather feedback from residents who have completed or are undergoing an electrification project for their home or business about the main obstacles they encountered during their project (e.g. long wait times for energy audits, difficulty finding a trusted vendor/installer, etc.). Municipal funding EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 102 Building Retrofits Program Action Name:BuildingRetrofits(*,e) Modeled Low Carbon Action: Residential: Pre-1981 construction: Achieve 60% thermal savings and 15% electrical savings in 80% of buildings constructed prior to 1981 by 2030, start year 2023; 90% by 2035. 1981 and newer construction: Achieve 60% thermal savings and 15% electrical savings in 60% of post-1981 existing buildings by 2030, start year 2025; 90% by 2040. Commercial: Achieve 50% thermal savings and 10% electrical savings in 80% of buildings by 2030, start year 2023; 90% by 2035. Municipal: Municipal building retrofits begin in 2023. Achieve 50% thermal savings and 10% electrical savings. All municipal buildings retrofitted by 2030. GHG: High Metric:Number of buildings retrofitted Implementation Mechanism Description Funding Funding Applicant Initiative Launch a pilot retrofit program focusing on older homes in Ames Electrical Service territory. IRA high-efficiency electric home rebate program IRA residential energy efficiency tax credit (25c) IRA Improving energy or water efficiency or climate resilience of affordable housing Municipality, private Initiative Launch a pilot program to work with business owners to retrofit older commercial buildings. IRA energy-efficient commercial buildings deduction (179D) Municipality, private CITY OF AMES CLIMATE ACTION PLAN 103 Action Name:BuildingRetrofits(*,e) Implementation Mechanism Description Funding Funding Applicant Education Create a publicly available repository of suggested contractors for retrofits in Ames. Municipal funding Advocacy Advocate for the State to enable Pace and C-Pace programs. Not currently available in Iowa. Municipal funding Policy Mandatory energy-use disclosure for multi-unit buildings over 20,000 sqft and commercial buildings over 50,000 sqft. Municipal funding Program Institute a revolving energy fund for municipal building retrofits (any utility cost savings resulting from energy efficiency upgrades/energy use reduction is set aside in a corporate fund to conduct additional energy projects). Municipal funding Initiative Explore partnerships with retrofit service companies (such as BlocPower). Municipal funding Education Provide contractor training for building retrofits either directly or in partnership. Offer training in heat pump installation either directly or in partnership. Home Energy Efficiency Contractor Training (State level) Municipality, private Initiative Retrofit municipal buildings in order to achieve 50% thermal savings and 10% electrical savings. All municipal buildings retrofitted by 2030. IRA energy efficient commercial buildings deduction (179D) Municipality, private (continued from previous table) EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 104 6.4 Net-Zero New Construction Low-carbon new building performance refers to the ability of a new building to consume low levels of energy and generate low levels of GHG emissions throughout its lifecycle. This can be achieved through: • Designing the building to maximize natural light and ventilation; • Using energy-efficient materials and equipment; • Incorporating renewable energy systems, such as solar panels or wind turbines; • Choosing a location that is close to public transportation and other amenities; and • Incorporating green roofs, rainwater harvesting, and greywater recycling systems. A new low-carbon building is expected to have low energy consumption, low emissions, high indoor air quality, and thermal comfort, with a positive impact on the environment and the people that use it. As buildings and building systems are long-lasting assets, choices made today will impact emissions in the city for decades to come and will either increase or decrease the burden on future generations. Increasing the proportion of net-zero builds over time can also prepare the workforce now for changes that will impact the whole industry by 2030. Other benefits include improved air quality and lower utility bills associated with net-zero homes. Figure 36. New dwellings by type (left)and new floorspace by type (right) in the Low-Carbon scenario. 0 1 2 3 4 5 6 7 2018 2023 2028 2033 2038 2043 2048 dw e l l i n g c o u n t ( t h o u s a n d s ) Single Detached Row/Townhouse Apartment 0 2 4 6 8 10 12 2018 2023 2028 2033 2038 2043 2048 sq u a r e f t ( m i l l i o n s ) Warehouse Service Retail Primary Oﬃce Municipal Institutional Industrial Education CITY OF AMES CLIMATE ACTION PLAN 105 Table 11. Net-Zero New Construction Implementation Strategy. Actions marked with an asterisk (*) are actions recommended by municipal staff. Actions marked with an “e” have equity considerations. Net-Zero New Construction Action Name:Net-zeronewbuildings(*,e) Modeled Low Carbon Action: All new buildings meet thermal net-zero energy standards (15 kWh/m2) by 2030; adoption increases linearly to 2030. All new municipal buildings meet thermal net-zero energy standards (15 kWh/m2) by 2025, adoption increases linearly to 2025. GHG: Medium Metric:Number of buildings constructed to net-zero standards Implementation Mechanism Description Funding Funding Applicant Initiative Change zoning ordinance to include specific design features of a building that support both being net-zero ready and passive building design. Municipal funding Initiative Requiring net-zero ready and passive design as part of annexation and contract rezoning. Municipal funding Initiative Implementing a new tax abatement program to incentivize new construction to be net-zero ready and reflect passive building design. Municipal funding Policy Mandatory energy-use disclosure reporting for new multi-units over 20,000 square feet. Municipal funding Advocacy Advocate for stricter energy codes at the state level.Municipal funding EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 106 Action Name:Net-zeronewbuildings(*,e) Implementation Mechanism Description Funding Funding Applicant Policy Require that all new municipal buildings meet net-zero standards by 2025. Municipal funding Education Offer educational sessions to builders in Ames on net-zero design principles and funding opportunities. IRA Home Energy Efficiency Contractor Training (State level) IRA New Energy Efficient Home Tax Credit (45L) Municipality, private (continued from previous table) CITY OF AMES CLIMATE ACTION PLAN 107 6.5 Reduce Vehicle Emissions All vehicles are zero emission, with personal vehicles leading the way. Cars, SUVs, and small trucks are electric, and heavy-duty vehicles are either electric or use a low-emissions fuel. Walking and bicycling trips increase by building and maintaining more safe trails, sidewalks, and bike lanes. Additionally, transit is expanded and decarbonized. Figure 37. GHG emissions from transportation in 2021 (left) and by fuel in the Low-Carbon scenario (right). 100% Energy production: 24% Buildings: 35% Transportation: 29% Waste: 4% Industrial: 8% Fugitive: 0% 0 0,05 0,1 0,15 0,2 0,25 0,3 0,35 2018 2023 2028 2033 2038 2043 2048 to n n e C O 2 e ( m i l l i o n s ) Urban Bus Heavy Truck Light Truck Car EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 108 Table 12. Reduce Vehicle Emissions Implementation Strategy. Actions marked with an asterisk (*) are actions recommended by municipal staff. Actions marked with an “e” have equity considerations. Reduce Vehicle Emissions Action Name:Electrify personal-use and commercial vehicles Modeled Low Carbon Action: All light- and medium-duty vehicles sold in 2030 are zero- emissions vehicles. All heavy-duty vehicles sold in 2030 and after are electric. Between 2023 and 2030, the proportion of biodiesel use will increase by 5% each year. GHG: Medium Metric:Number of EV vehicles Implementation Mechanism Description Funding Funding Applicant Education Raise awareness and provide information on funding opportunities for new and used clean vehicles. IRA Clean Vehicle Tax Credit (30D) IRA Credit for previously owned clean vehicles Municipality Initiative Develop EV infrastructure policies/bylaws for new MURBs, commercial buildings, and parking lots. IRA tax credit for alternative refueling property Municipality CITY OF AMES CLIMATE ACTION PLAN 109 Reduce Vehicle Emissions Action Name:Electrify Transit Modeled Low Carbon Action: Replace 17 buses with electric by 2027, then replace at end of lifecycle for remaining buses. GHG: Low Metric:Number of EV buses Implementation Mechanism Description Funding Funding Applicant Initiative Support CyRide with their decarbonization plan. Collaborate on applying for funding opportunities. IRA clean heavy-duty vehicles Municipality EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 110 Reduce Vehicle Emissions Action Name:Electrify Municipal Fleet* Modeled Low Carbon Action: Replace fleet over time (based on standard vehicle and equipment replacement lifecycles) beginning in 2023 with electric (light- and medium- duty vehicles and light equipment). For heavy vehicles, begin purchasing electric in 2030. Prior to 2030, purchase vehicles running on 100% biodiesel. GHG: Low Metric:% of zero emissions vehicles in fleet Implementation Mechanism Description Funding Funding Applicant Policy Municipal policy for new vehicle purchases.IRA Clean Vehicle Tax Credit (30D) IRA Credit for previously owned clean vehicles IRA clean heavy-duty vehicles Municipality Policy Municipal policy for EV infrastructure at municipal facilities. IRA tax credit for alternative refueling property Municipality CITY OF AMES CLIMATE ACTION PLAN 111 6.6 Active Transportation and Transit Use Figure 38. VMT by mode and trip distance in 2018 (left) and 2050 (right) in the Low- Carbon scenario. 0 20 40 60 80 100 120 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Ve h i c l e m i l e s t r a v e l l e d ( m i l l i o n s ) Bike Walk Transit Personal Vehicle 0 20 40 60 80 100 120 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Ve h i c l e m i l e s t r a v e l l e d ( m i l l i o n s ) Bike Walk Transit Personal Vehicle EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 112 Table 13. Increase Active Transportation and Transit Implementation Strategy. Actions marked with an asterisk (*) are actions recommended by municipal staff. Actions marked with an “e” have equity considerations. Increase Active Transportation and Transit Use Action Name:Expand transit and encourage active transportation (e) Modeled Low Carbon Action: By 2050, 10% of trips in the City completed using transit. By 2050, 40% of trips under 2 km completed by walking, 25% of trips 2 km–5 km completed by biking. GHG: Medium Metric:% of trips completed using transit, walking, and biking. Implementation Mechanism Description Funding Funding Applicant Initiative Increase frequency in the downtown core and from key neighborhoods to university. Expand transit into new zones as they are developed. IRA Neighborhood Access and Equity Grant Program Municipality Initiative Active transportation infrastructure is improved and expanded. IRA Neighborhood Access and Equity Grant Program Municipality Initiative Active transportation safety features enhanced, e.g. sidewalk and trail lighting, separated bike lanes. IRA Neighborhood Access and Equity Grant Program Municipality Initiative Work with ISU to introduce a bikeshare program.Municipal funding Municipality, private CITY OF AMES CLIMATE ACTION PLAN 113 Increase Active Transportation and Transit Use Action Name:Reduce personal- use vehicle miles traveled Modeled Low Carbon Action: Car and bike share programs are available to decrease single-vehicle ownership (10% reduction in VMT city-wide). Car-free zones in the downtown core and near the university and increase in parking fees (10% reduction in VMT in downtown and university zones). GHG: Medium Metric:VMT reduction Implementation Mechanism Description Funding Funding Applicant Advocacy Work with local delivery companies on green last-mile delivery services. Municipal funding Program CyRide bus pass partnerships with large employers.Municipal funding Policy Car-free zones in the downtown core and near the university. Municipal funding EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 114 6.7 Reduce Waste Emissions Figure 39. GHG emissions from waste and wastewater in 2021 (left) and by source in the Low-Carbon scenario (right). 100% Energy production: 24% Buildings: 35% Transportation: 29% Waste: 4% Industrial: 8% Fugitive: 0% 0 10 20 30 40 50 60 70 2018 2023 2028 2033 2038 2043 2048 to n n e C O 2 e ( t h o u s a n d s ) Wastewater Biological Landﬁll CITY OF AMES CLIMATE ACTION PLAN 115 Table 14. Reduce Waste Emissions Implementation Strategy. Actions marked with an asterisk (*) are actions recommended by municipal staff. Actions marked with an “e” have equity considerations. Reduce Waste Emissions Action Name:Waste generation reduction and diversion* Modeled Low Carbon Action: Waste decreases by 20% per household at the source by 2030; 50% per household at the source by 2050. 50% of commercial waste is diverted at source by 2030. 90% of organic/food waste is diverted by 2028. 90% of glass, metal, and paper, cardboard, and other paper products are recycled by 2027. GHG: Medium Metric:Volume of waste generated. Volume of waste diverted. Implementation Mechanism Description Funding Funding Applicant Initiative Implement a pay-as-you-throw system to encourage waste reduction. Municipal funding Education City leads or partners with an organization to provide education to residents on composting. Municipal funding Education City leads or partners with an organization to provide education to residents on waste reduction. Municipal funding EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 116 Reduce Waste Emissions Action Name:New Waste to Energy Facility* Modeled Low Carbon Action: Change the permit requirement of electric burning NG with refuse-derived fuel (decrease/eliminate NG use). GHG: High Metric:MMBTU of natural gas used for incineration. Implementation Mechanism Description Funding Funding Applicant Initiative Implement an alternative waste-to-energy system that allows for refuse-derived fuel to be combusted in a separate boiler. Municipal funding CITY OF AMES CLIMATE ACTION PLAN 117 7. The Risk of Doing Nothing CITY OF AMES CLIMATE ACTION PLAN 119 7. The Risk of Doing Nothing If the CAP is not implemented, a BAP scenario would proceed. This status-quo scenario assumes no major changes are made to new and existing buildings, EV uptake is slower, active transportation and transit shifts are more limited, and renewable energy generation is slower. Risks are classified according to the matrix in Table 15. Table 15. Risk classification. Table 16. The risks of doing nothing. Risk Description Probability Impact Overall Risk Stranded assets Residents or the City invests in fossil-fuel-based infrastructure that must be replaced prior to the end of its useful life, either to meet its GHG reduction commitments or due to changing market conditions as a result of global Cclimate action. Very likely Major Very high Reputation is negatively impacted The reputation of Ames is damaged because its climate efforts do not align with what science indicates is required to address climate change. Possible Moderate Moderate Risk Classiﬁcation Probability Im p a c t Unlikely Low Low Moderate High Very high Very high HighHigh Moderate Moderate Very high Very high High Moderate Possible Likely Very likely Catastrophic Major Moderate Minor Risk Description Probability Impact Overall Risk Vulnerability to energy price shocks The government is vulnerable to global fossil fuel prices, which will fluctuate in the future. Very likely Major Very high Infrastructure damage from extreme weather The energy system, buildings, and other infrastructure is damaged from extreme weather events. Likely Major High Cumulative energy expenditures are greater than they would be under strategy implementation In the long run, the BAP scenario is more costly than the Low- Carbon scenario. Very likely Minor Moderate GHG emissions increase or stabilize GHG emissions will continue to increase, imposing a burden on future generations. The cost of future mitigation will also increase, requiring more expensive interventions. Very likely Major Very high Operational costs increase Opportunities to reduce operational costs are missed ( e.g. from EVs and heat pumps). Very likely Moderate High (continued from previous table) EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 120 CITY OF AMES CLIMATE ACTION PLAN 121 8. Monitoring and Evaluation CITY OF AMES CLIMATE ACTION PLAN 123 8. Monitoring and Evaluation Tracking the effectiveness of the actions in the CAP helps to manage the risk and uncertainty associated with these efforts, as well as external forces, such as evolving senior government policy, and new technologies, which can disrupt the energy system. Key motivations for monitoring and evaluation include: • Identify unanticipated outcomes; • Adjust programs and policies based on their effectiveness; • Manage and adapt to the uncertainty of climate change; and • Manage and adapt to emerging technologies. Specific activities identified to support the implementation of the CAP include an annual work plan and review, an annual indicator report, an update of the GHG inventory every two years, and an update of the CAP every five years. Table 17. Monitoring and evaluation activities. Activity Purpose Description Frequency 1. Annual work plan and review Review work to-date and set annual priority actions Annual report with prioritized actions Annual 2. Annual indicator report Track effectiveness of actions Annual report on set of indicators with an analysis of the results Annual 3. Inventory Update energy and GHG emissions profile Recalculate the GHG emissions and energy inventory Every 2 years 4. Update the CAP Update the CAP to reflect changing conditions Review each action and the progress being achieved. Identify new actions. Every 5 years 8.1 Annual Work Plan and Review An annual work plan will identify activities to achieve the actions and policies in the plan, as well as the responsible parties, the budget, and the schedule. The results of the previous year’s work plan should be reviewed to inform the development of subsequent work plans. 8.2 Reporting Platform The City of Ames should report annually to CDP,43 which will enable the City to join international networks such as the Global Covenant of Mayors,44 the UN’s Race to Zero,45 and WWF’s One Planet Cities.46 Each of these networks is a community of cities that can provide networking and profile to Ames’ efforts. 8.3 GHG Inventory Ames should complete an annual GHG inventory according to the GHG Protocol for Community-Scale GHG Inventories,47 the standard accounting protocol for GHG emissions, which will enable the City to track its progress against targets. It will also support reporting to CDP and the annual indicator report. 8.4 Annual Indicator Report There are two aspects involved in the application of indicators: collecting data on indicators (monitoring) and interpreting the results of those indicators (evaluation). Over time, Ames can also evaluate its effectiveness in embedding the knowledge and wisdom gained through this process into the organization. From the perspective of the CAP, there are multiple purposes for which data is collected: to evaluate the effectiveness of the actions, to evaluate the impact of the actions on the community, and to evaluate the uptake of the lessons from the evaluation. Ames can launch its implementation report on Earth Day each year. 43 The CDP platform is available here: https://www.cdp.net/en/cities 44 Global Covenant of Mayors: https://www.globalcovenantofmayors.org/how-to-join/ 45 Race to Zero: https://www.c40knowledgehub.org/s/cities-race-to-zero?language=en_US 46 WWF’s One Planet Cities: https://wwf.panda.org/projects/one_planet_cities/ 47 WRI (2021). GHG Protocol for Community Scale GHG Inventories. Retrieved from: https://ghgprotocol.org/ greenhouse-gas-protocol-accounting-reporting-standard-cities EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 124 Table 18. Types of indicators. Indicator Category Question 1. Effectiveness indicators Are the actions achieving their objectives? 2. Impact indicators What is the impact of the actions on the community? 8.5 Effectiveness Indicators These indicators will be designed to evaluate whether or not policies or actions are having an effect. They will vary from municipality to municipality according to the specifics of the community energy and emissions plan. The results of the indicators are then compared against the assumption in the modeling to monitor whether or not the community is on track with projections. Indicators should be developed for each policy or mechanism. 8.6 Impact Indicators Ames can develop a set of indicators that track macro trends and drivers of GHG emissions in Ames. These are designed to be reported on each year. Table 19. Indicators. Indicator Trend Data sources Total new dwellings by type An indication of the growth of the building stock. Buildings permits Average total floor area of new dwellings An indication as to whether there is more or less additional floor space to heat or cool. Building permits Diversity of dwelling types An indication of the types of dwellings and whether or not they have shared walls. Building permits Total new non-residential floorspace by type An indication of the growth of the building stock. Building permits Total demolitions An indication of the change in the building stock. Demolition permits Percentage of new dwelling units that are downtown An indication as to whether or not residential development is occurring in areas more appropriate for walking, cycling, and transit. Building permits and GIS analysis CITY OF AMES CLIMATE ACTION PLAN 125 Indicator Trend Data sources Percentage of non- residential floorspace that is occurring downtown An indication as to whether or not commercial development is occurring in areas more appropriate for walking, cycling, and transit. Building permits and GIS analysis Number of new dwellings that are within 400 m of a transit stop Indication of transit accessibility.GIS layers of transit and building footprint Annual or monthly energy price by fuel (electricity, gasoline, diesel) ($/GJ) Energy costs are an important indicator of opportunities for energy savings and renewable energy, household, municipal, and business energy costs. Available from Ames Electric Total energy consumption by sector for electricity (GJ) An indication of trends in energy use in buildings. Available from Ames Electric Total solar PV installs (# of installations) An indication of the extent of decentralized renewable energy. Available from Ames Electric Total gasoline sales ($)An indication of GHG emissions from vehicles. VMT from Replica Total transit trips An indication of whether or not non- vehicular trips are increasing. Ames Length of physically separated cycling lanes An indicator of opportunity for people of all ages to cycle. Ames (continued from previous table) EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 126 CITY OF AMES CLIMATE ACTION PLAN 127 9. Conclusion CITY OF AMES CLIMATE ACTION PLAN 129 9. Conclusion The process for developing Ames’ Climate Action Plan was rigorous, with multiple engagements and technical and staff reviews. The result is a systematic, ambitious, and transformative pathway that proactively engages in the energy transition, equips the City to take advantage of funding from the IRA, and ensures that Ames does its part to address the climate crisis. The pathway is daunting in the breadth of investments required by residents, businesses, institutions, and the City itself, but there is wind in the sails as a result of the declining prices of key technologies such as solar and wind generation and electric vehicles combined with increasing adoption rates. Ames’ efforts will build on and reinforce these efforts. The combined ingredients of a highly engaged community and Council, the expertise and dedication of City staff, a history of innovation and pioneering environmental initiatives on which to build, the unique attribute of the City-owned electricity utility, and the partnership with the university position the City to make this journey happen. 10. Appendices CITY OF AMES CLIMATE ACTION PLAN 131 Appendix A: Engagement Plan August 2021 Purpose of this Document The purpose of this Engagement Plan is to outline the objectives, desired outcomes, approach, and roles and responsibilities of the engagement portion of Ames’ Climate Action Plan and Target Setting. A1. Background Context The City of Ames is embarking on a process to set a community greenhouse gas emissions (GHG) reduction target and develop an associated Climate Action Plan (CAP). Supporting Strategic Documentation The City of Ames’ strategic documents and planning initiatives were analysed in a “Situational Analysis” and provided to the City. This background research provides useful information for engagement activities such as focus groups and surveys. Drawing examples, principles, and approaches from these documents will increase the CAP’s alignment with these other plans, and help to integrate all of these different but related initiatives. This in turn will improve the chances of success for all of them. The following documentation are the primary strategic documents that will inform both the engagement and technical modelling: • City of Ames’ Promise/Vision; • City of Ames’s 2020-2021 City Council Goals, especially those related to engagement, equity, and environmental sustainability; • The City’s 2016 Resolution Reaffirming The City’s Commitment to the Values of Equity, Fairness, Inclusion, and Justice; • Ames 2040 Plan; and • Iowa State University’s Strategic Plan for Sustainability in Operations 2021-2025. A2. What is Being Decided and How The City of Ames wants to foster a forward-thinking, innovative, and sustainable community. An effective GHG reduction target and CAP can help achieve these goals. This will require factual information about the city’s infrastructure and standards for the technical modelling, as well as an understanding of the city’s context. It will also require decisions be made about an appropriate GHG reduction target and what actions the City of Ames will need to take to reduce its GHGs, on what timeline, and how those actions should be implemented. The CAP will contain the recommended answers to these questions, based on the technical modelling and engagement input. The City of Ames expects the CAP will be ready to be recommended for approval by Council by September 2022. This plan will achieve the city’s emission reduction targets, and reflect the advice, inputs, and ideas of the community. A3. Engagement Strategy The Engagement Strategy is the framework that will ensure internal (City) and external stakeholders are given opportunities to provide feedback that will be used to create the most effective CAP possible, and to establish a community that will support the implementation of the plan through to its completion. Givens Givens are facts that are outside the scope of engagement, which means they are not negotiable. The givens for this engagement will include the following: • Climate change is real and primarily driven by human activity. • The City of Ames will set a GHG emissions reduction target and develop a Climate Action Plan. • This project is not an opportunity to debate ongoing flood mitigation work, or other ongoing city projects. Stakeholders In addition to providing broad feedback opportunities to the public, the City will engage stakeholders through three groups: 1. the Supplemental Input Committee, consisting of community stakeholders from various sectors, chosen by the City; 2. the City Steering Committee, consisting of the Mayor and Council; 3. the City Technical Advisory Committee, consisting of the Assistant City Manager, the Head of City Communications, the Iowa State University Head of Sustainability, and the Ames’ Utility Energy Services Coordinator, as well as representatives from across City departments (as needed). EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 132 Interviewees from the pre-engagement process suggested the plan incorporate feedback from the broader community. To maximize resources, the Supplemental Input Committee, which will be deeply engaged in the CAP development and target setting process, will be tasked with: • providing representative feedback from their sectors, • looking for opportunities to educate their networks, and • sharing concerns from their networks. Guiding Principles The following principles, derived primarily from the Pre-Engagement Report and the project Proposal, will guide the design and execution of all engagement activities, A commitment to: • Informing the public about complexity before and during the active engagement period, in order to raise the general level of understanding of global warming and climate action planning; • Involving stakeholders via a Supplemental Input Committee in information collection to demonstrate process integrity and build credibility for recommendations; • Communicating background information and engagement opportunities (times, dates, online venues) in a reasonable time prior to engagement; • Providing stakeholders with various opportunities to provide input throughout the active engagement period; and • Although decision-making will be focused on building consensus, the decision-making body is the Steering Committee, which is composed of the Ames City Council. The Council will consider the advice received during the engagements as much as possible in making the required decisions. A4. Objectives The following are the main objectives of this Engagement Plan described according to the IAP2 (International Association of Public Participation) Spectrum of Engagement (i.e., inform, consult, involve, or collaborate), which is included at the end of this document. As with the Guiding Principles, these Objectives are based on information available in the project proposal, the Pre-Engagement Report, as well as City Technical Advisory Committee input to date. The outputs (i.e. tangible things) and outcomes (i.e. intangible things) that will help achieve each objective are also described below. The outputs and outcomes drive the techniques selected to achieve these objectives. The techniques selected are described in the Engagement Technique section, further below. CITY OF AMES CLIMATE ACTION PLAN 133 Objective 1 To inform and educate the community of the specific targets and actions required to create meaningful and feasible greenhouse gas emission reductions, while engendering a sense of responsibility for continuing this work through to its long-term completion. Outputs: • A community-based input committee, with internal (i.e., City) and external members, is established. • Communications materials are created to educate and inform stakeholders about the strategy process and opportunities for input. Outcomes: • Stakeholders understand the process of science-based GHG reduction target setting, and best practices from other communities. • Stakeholders understand the level of action and investment required from a climate action plan in order to meet their chosen GHG reduction target, and best practices from other communities. • Stakeholders understand the increasing costs of inaction, and the benefits of action. Objective 2 To involve stakeholders in the development of the engagement process and facilitate inclusive conversations among stakeholders in order to document community concerns and aspirations. Outputs: • Interviews with key stakeholders form the pre-engagement process, which results in a pre-engagement report containing a set of engagement plan recommendations. • An interactive website serves as a place for members of the public to learn about ways to provide feedback and learn more about relevant background information. Outcomes: • Stakeholders say they have been meaningfully involved in the development of the engagement plan for the CAP. • Community participants know how to get engaged, are motivated to identify opportunities, and become partners in the realization of the CAP. EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 134 Objective 3 To involve the community and City staff in gathering feedback that will inform: 1) the community's GHG reduction target, 2) the selected low-carbon actions, and 3) the CAP’s near term implementation strategy. Outputs: • A series of assumptions to be used in the creation of low-carbon scenarios. • City Steering Committee and Supplemental Community Input Committee sessions on: —Target-setting and climate action planning 101; —BAU and low-carbon scenario results; and —CAP implementation planning. • Regular updates (e.g., bi-monthly) to the website on project progress. • Community-wide feedback on effective CAP implementation planning. • A draft implementation plan. • Contact lists of stakeholders who wish to continue the dialogue on CAP implementation. Outcomes: • A revised list of low-carbon actions, adjusted based on City and stakeholder feedback. • The City of Ames identifies and collaborates with its implementation partners to maximize the impact of the CAP and to benefit all participants justly and equitably. Objective 4 To inform stakeholders of how their involvement shaped the plan. Outputs: • The City of Ames will provide regular and clear information on the progress of the CAP on the project’s interactive website (during the course of the CAP development) and then on the City of Ames’ website. These updates will summarize input received and how it influenced plan decisions. • Final presentation to the City Council. Outcomes: • Community-members can see they have impacted decision-making. • Community-members will understand the impact of their participation in shaping the CAP, and in acting as champions for the implementation of the plan. CITY OF AMES CLIMATE ACTION PLAN 135 A5. Communications Comprehensive communications and education efforts are critical to the engagement’s overall success. Stakeholders will need to see that sustained efforts are necessary in order to implement the low-carbon transition over the long-term. Working with the City of Ames’ communications staff and the project team, we will communicate the following key messages through the channels outlined below. A6. Key Messages The following key messages have been developed for the project, which have been informed by the pre- engagement interview process: • The City of Ames is committed to creating a climate-friendly future by partnering with the community. • The City of Ames is prepared to pursue policy changes that encourage and require carbon reduction behaviors. • Investment in climate action contributes to Ames’ economic development, in addition to generating co-benefits related to health, improved environment, equity, and economic growth. A7. Timeline The timeline of engagement will be integrated with the project’s technical modelling activities. Between the stages of modelling, engagement input will be gathered; and when the modelled results are completed, results will be presented. The engagement will feed into the overall Plan completion as shown in the image below. EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 136 Figure 1. Energy and emissions modelling with data and engagement milestones. Pre-engagement + Engagement Strategy Intro, Process + Engagement Strategy Review Workshop (SC-1) Target Setting + LC Action Workshops (SIC-1, SC-2, TH-1) WEBSITE LAUNCH (featuring public survey and/or crowdsourcing activity) LC Results + Implementation Workshops #1 (SIC-2, SC-3) LC Financials + Implementation Workshops #2 (SIC-3, SC-4) Draft Plan Review (SC-4, SIC-3) Launch Event & Presentation to Council (SC-5, SIC-4, TH-2) LEGENDS: BAU: Business-as-Usual | SC: Steering Comittee | SIC: Supplemental Input Committee | TH: Town Hall Base Year + BAU model Situational Analysis + Data Request Low-Carbon Actions + Target Settings Low-Carbon Scenario Financial + Economic Analysis TECHNICAL ENGAGEMENT Implementation Plan Draft Plan Final Plan Pre-engagement + data collection BAU Energy + Emissions Modelling Target Setting +LC Action Development LC Energy + Emissions Modelling LC Financials Drafting Climate Action Plan Climate Action Plan Implementa- tion Planning CITY OF AMES CLIMATE ACTION PLAN 137 A.8 Engagement Techniques Phase 1: Pre-engagement Interviews + Engagement Design Project initiation - September 2021 Activity SSG role City role Objectives Timeframe Pre-Engagement Interviews and Summary Report Conduct interviews of individuals identified by city (30-minute to 1-hour phone or video call. Analyze interviews. Identify participant pool and advise them about being contacted to gather engagement data. Objective 1 June - July Engagement Plan design Draft Engagement Plan.Refine and approve All August- September EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 138 Phase 2: Active Engagement Period (prior to plan completion) July 2021 - July 2022 Activity IAP2 Spectrum Level SSG role City role Objectives Timeframe Focus groups with key stakeholders As identified by the Technical Advisory Committee, hold discussions with stakeholders to discuss the city’s current energy and emissions profile, potential low-carbon actions, and implementatieplan design Involve. Although decision-making will be focused on building consensus, the decision- making body is the Steering Committee, which is composed of the Ames City Council. The Council will consider the advice received during the engagements as much as possible in making the required decisions. • Lead discussion, provide key background material, and take notes • Incorporate key information into CAP Support in coordinating meeting timing and hosting. All July 2021 - July 2022 CAP interactive website Inform. Promise to the public: We will provide you with resources and opportunities to stay informed. • Design website and draft content that ensures the public is informed about: —engagement opportunities, —key background information, and —how their feedback is used to shape the final CAP. • Website will host the community survey described Provide support and guidance. Objectives 1, 3, 4 Ongoing CITY OF AMES CLIMATE ACTION PLAN 139 Activity IAP2 Spectrum Level SSG role City role Objectives Timeframe City Steering Committee (CSC) Workshop 1: The Process Steering Committee members will become acquainted with the project goals and process, including the scenario modelling method. Target setting and climate action planning best practices will be introduced and discussed. Finally, the project’s engagement strategy will be reviewed and discussed. In particular, the process for seeking and integrating community and CSC input into the CAP and in setting the community GHG target will be reviewed, and feedback sought from the CSC. Involve. Although decision-making will be focused on building consensus, the decision- making body is the Steering Committee, which is composed of the Ames City Council. The Council will consider the advice received during the engagements as much as possible in making the required decisions. • Prepare an energy and emissions planning and target setting 101 presentation. • Prepare an overview of the project process and milestones. • Prepare an overview of the engagement plan. • Coordinate meeting timing and hosting. • Review presentation materials prior to the workshop. • Respond to questions about the City’s role, jurisdiction. All August/ September EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 140 Activity IAP2 Spectrum Level SSG role City role Objectives Timeframe Supplemental Input Committee (SIC) Workshop 1: Base Year and BAU Results and Target-Setting Workshop SIC members will become acquainted with each other and the project goals and process. SiC members will be asked to watch the CSC workshop as preparation for the workshop. Base year energy and emissions inventory data and business as usual (BAU) scenario modelling results will be reviewed. Emissions reduction challenges and opportunities will be discussed Participatory workshop exercises will be hosted to build relationships and develop a CAP vision. Varying emissions reduction targets will be debated, and preferred targets will be documented. Involve. Although decision-making will be focused on building consensus, the decision- making body is the Steering Committee, which is composed of the Ames City Council. The Council will consider the advice received during the engagements as much as possible in making the required decisions. • Prepare an energy and emissions planning and target setting 101 presentation. • Prepare an overview of the project process and milestones. • Provide digital framework/ exercise tools. • Prepare a take-home survey or worksheets after the workshop. To finalize ideas. • Recruit committee members. • Coordinate meeting timing and hosting. • Provide presentation background material on the CAP, indicating how it fits with other City plans/ strategies. • Review presentation materials prior to the workshop. • Respond to questions about the City’s role, jurisdiction. Objectives 1, 3, 4 September/ October CITY OF AMES CLIMATE ACTION PLAN 141 Activity IAP2 Spectrum Level SSG role City role Objectives Timeframe Launch Event: Town Hall - CAP Inventory and BAU: The first public event, the Town Hall will introduce the community to the CAP process, share information about public input opportunities, and enable participants to share their vision for Ames’ future. Involve. Although decision-making will be focused on building consensus, the decision- making body is the Steering Committee, which is composed of the Ames City Council. The Council will consider the advice received during the engagements as much as possible in making the required decisions. • Assist with the logistics and coordination of the event. • Prepare an energy and emissions planning and target setting 101 presentation. • Prepare a presentation on community GHG inventory, BAU modelling results, and public input opportunities. • Design an activity to allow participants to express their vision for Ames’ low-carbon future. • Co-host, if required. • Set the program/ agenda. • Advise on guest speakers. • Provide a host for the event. • Invite the Mayor and/or Council to give some brief remarks. Objectives 1, 3, 4 October SIC Workshop 2: Low-Carbon Action Workshop Ames’s energy and emissions outlook will be presented to provide the scale of the emissions reductions challenge. The SIC will identify emissions areas on which to focus and present emissions reduction opportunities in each emissions sector for consideration in CAP development. Involve. Although decision-making will be focused on building consensus, the decision- making body is the Steering Committee, which is composed of the Ames City Council. The Council will consider the advice received during the engagements as much as possible in making the required decisions. • Lead the workshop, prepare and provide materials. • Provide digital framework/ exercise tools. • Prepare a list of low-carbon actions. • Prepare a take-home survey or worksheets after the workshop. To finalize ideas. • Review presentation materials prior to the workshop. • Coordinate meeting timing and hosting. Objectives 1, 3, 4 November EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 142 Activity IAP2 Spectrum Level SSG role City role Objectives Timeframe CSC Workshop 2: Review of feedback to date on target setting and low-carbon actions, and low-carbon action workshop. For context, base year energy and emissions inventory data and business as usual (BAU) scenario modelling results will be reviewed. Emissions reduction challenges and opportunities will be discussed with regard to City powers. Inputs for the workshop will come from SSG’s technical analysis and the SiC. Proposed Attendees: Directors or senior representatives from building approvals, community planning/short-term planning, transportation, environmental services Involve. Although decision-making will be focused on building consensus, the decision- making body is the Steering Committee, which is composed of the Ames City Council. The Council will consider the advice received during the engagements as much as possible in making the required decisions. • Provide modelling outputs presentation materials. • Prepare a summary of what we’ve heard to date. • Prepare discussion topics and exercises. • Prepare a preliminary list of low-carbon actions. • Lead workshop. • Identify and convene group members • Review presentation materials prior to the workshop. • Coordinate meeting timing and hosting. Objectives 1, 3, 4 December CITY OF AMES CLIMATE ACTION PLAN 143 Activity IAP2 Spectrum Level SSG role City role Objectives Timeframe CSC & SIC Workshops : Low- carbon scenario modelling results & introduction to implementation Low-carbon scenario modelling results Proposed Attendees: Directors or senior representatives from building approvals, community planning/short-term planning, transportation, environmental services Involve. Although decision-making will be focused on building consensus, the decision- making body is the Steering Committee, which is composed of the Ames City Council. The Council will consider the advice received during the engagements as much as possible in making the required decisions. • Provide modelling outputs presentation materials. • Prepare discussion topics and exercises. • Lead workshop. • Provide digital framework/ exercise tools. • Review presentation materials prior to the workshop. • Coordinate meeting timing and hosting Objective 4 February Community survey: Online survey to give community members a chance to provide their input on the CAP implementation plan. Consult. Promise to the public: We will seek your advice on the variety of options presented. • Draft survey. • Set survey up on selected online platform. • Analyze feedback. • Review draft survey. • Promote to the community. • Logistical support. Objectives 1,3, 4 March-June EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 144 Activity IAP2 Spectrum Level SSG role City role Objectives Timeframe CSC & SIC Workshops: Low- carbon financial results & implementation part 2 Low-carbon financial modelling results Proposed Attendees: Directors or senior representatives from building approvals, community planning/short-term planning, transportation, environmental services Involve. Although decision-making will be focused on building consensus, the decision- making body is the Steering Committee, which is composed of the Ames City Council. The Council will consider the advice received during the engagements as much as possible in making the required decisions. • Provide modelling outputs presentation materials. • Prepare discussion topics and exercises. • Lead workshop. • Provide digital framework/ exercise tools. • Review presentation materials prior to the workshop. • Coordinate meeting timing and hosting Objective 4 March/April Online Implementation Plan review: CSC + SIC Consult. Promise to the public: We will seek your advice on the variety of options presented. • Prepare draft. • Set up a feedback mechanism to gather input. • Provide logistical support. Objectives 1, 3, 7 May-June CITY OF AMES CLIMATE ACTION PLAN 145 Activity IAP2 Spectrum Level SSG role City role Objectives Timeframe Town Hall + Kitchen Workbook The team will prepare guided workbooks that households can work through around the kitchen table to review the draft CAP and explore how they can contribute to the CAP in their household and place of work, and identify how the City and other stakeholders can be a resource. Consult. Promise to the public: We will seek your advice on the variety of options presented. • Prepare workbook • Co-host if required • Analyze results • Set the program/ agenda. • Advise on guest speakers. • Provide a host for the event. • Invite the Mayor and/or Council to give some brief remarks. Promote to the community. • Provide logistical support. Objectives 3, 4 June - July Online Draft CAP review (TAC +CSC) Consult. Promise to the public: We will seek your advice on the variety of options presented. • Prepare and deliver a presentation on an updated version of the CAP. • Gather and analyze feedback. • Provide logistical support. Objectives 1, 3, 7 July - August EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 146 Phase 3: Final Report + Presentation By September 2022 Activity SSG role City role Objectives Timeframe Presentation to Council • Draft presentation • Deliver presentation to Council and answer questions. • Edit presentation. • Co-deliver presentation. Objective 4 September 2022 CITY OF AMES CLIMATE ACTION PLAN 147 Sub-Appendix A: IAP2 Public Participation Spectrum Figure 2. IAP2 Spectrum of Public Participation © IAP2 International Federation 2018 INFORM CONSULT INVOLVE COLLABORATE EMPOWER INCREASING LEVEL OF PUBLIC IMPACT ON THE DECISION To provide the public with balanced and objective information to assist them in understanding the problem, alternatives, opportunities and/or solutions. We will keep you informed. PU B L I C P A R T I C I P A T I O N G O A L P R O M I S E T O T H E P U B L I C To obtain public feedback on analysis, alternatives and/or decisions. We will keep you informed, listen to and acknowledge concerns and aspirations, and provide feedback on how public input inﬂuenced the decision. To work directly with the public throughout the process to ensure that public concerns and aspirations are consistently understood and considered. We will work with you to ensure that your concerns and aspirations are directly reﬂected in the alternatives developed and provide feedback on how public input inﬂuenced the decision. To partner with the public in each aspect of the decision including the development of alternatives and the identiﬁcation of the preferred solution. We will look to you for advice and innovation in formulating solutions and incorporate your advice and recommendations into the decisions to the maximum extent possible. To place ﬁnal decision making in the hands of the public. We will implement what you decide. EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 148 Appendix B: GPC Reporting Green rows = Sources required for GPC BASIC inventory Blue rows = Sources required GPC BASIC+ inventory Yellow rows = Sources required for territorial total but not for BASIC/BASIC+ reporting Exclusion Rationale Legend N/A Not Applicable or not included in scope ID Insufficient Data NR No Relevance or limited activities identified Other Reason provided in other comments CITY OF AMES CLIMATE ACTION PLAN 149 in tonnes GPC ref No.Scope GHG Emissions Source Inclusion Reason for exclusion (if applicable) CO2 CH4 N2O Total CO2e I STATIONARY ENERGY SOURCES I.1 Residential buildings I.1.1 1 Emissions from fuel combustion within the city boundary Yes 71,357 0 0 71,357 I.1.2 2 Emissions from grid-supplied energy consumed within the city boundary Yes 122,845 0 0 122,845 I.1.3 3 Emissions from transmission and distribution losses from grid-supplied energy consumption Yes 11,572 0 0 11,572 I.2 Commercial and institutional buildings/facilities I.2.1 1 Emissions from fuel combustion within the city boundary Yes 71,583 5 9 71,597 I.2.2 2 Emissions from grid-supplied energy consumed within the city boundary Yes 183,546 0 0 183,546 I.2.3 3 Emissions from transmission and distribution losses from grid-supplied energy consumption Yes 17,291 0 0 17,291 I.3 Manufacturing industry and construction I.3.1 1 Emissions from fuel combustion within the city boundary Yes 39,52 3 5 39,528 I.3.2 2 Emissions from grid-supplied energy consumed within the city boundary Yes 52,636 0 0 52,636 I.3.3 3 Emissions from transmission and distribution losses from grid-supplied energy consumption Yes 4,959 0 0 4,959 EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 150 in tonnes GPC ref No.Scope GHG Emissions Source Inclusion Reason for exclusion (if applicable) CO2 CH4 N2O Total CO2e I.4 Energy industries I.4.1 1 Emissions from energy used in power plant auxiliary operations within the city boundary No NR 229,48 388 1,702 231,571 I.4.2 2 Emissions from grid-supplied energy consumed in power plant auxiliary operations within the city boundary No NR 55,465 0 0 55,465 I.4.3 3 Emissions from transmission and distribution losses from grid-supplied energy consumption in power plant auxiliary operations No NR 5,225 0 0 5,225 I.4.4 1 Emissions from energy generation supplied to the grid No NR 0 0 0 0 I.5 Agriculture, forestry and fishing activities I.5.1 1 Emissions from fuel combustion within the city boundary No NR 0 0 0 0 I.5.2 2 Emissions from grid-supplied energy consumed within the city boundary No NR 0 0 0 0 I.5.3 3 Emissions from transmission and distribution losses from grid-supplied energy consumption No NR 0 0 0 0 CITY OF AMES CLIMATE ACTION PLAN 151 in tonnes GPC ref No.Scope GHG Emissions Source Inclusion Reason for exclusion (if applicable) CO2 CH4 N2O Total CO2e I.6 Non-specified sources I.6.1 1 Emissions from fuel combustion within the city boundary No NR 0 0 0 0 I.6.2 2 Emissions from grid-supplied energy consumed within the city boundary No NR 0 0 0 0 I.6.3 3 Emissions from transmission and distribution losses from grid-supplied energy consumption No NR 0 0 0 0 I.7 Fugitive emissions from mining, processing, storage, and transportation of coal I.7.1 1 Emissions from fugitive emissions within the city boundary No NR 0 0 0 0 I.8 Fugitive emissions from oil and natural gas systems I.8.1 1 Emissions from fugitive emissions within the city boundary Yes 7 5,017 0 5,024 EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 152 in tonnes GPC ref No.Scope GHG Emissions Source Inclusion Reason for exclusion (if applicable) CO2 CH4 N2O Total CO2e II TRANSPORTATION II.1 On-road transportation II.1.1 1 Emissions from fuel combustion for on-road transportation occurring within the city boundary Yes 252,289 368 662 253,32 II.1.2 2 Emissions from grid-supplied energy consumed within the city boundary for on-road transportation Yes 183 0 0 183 II.1.3 3 Emissions from portion of transboundary journeys occurring outside the city boundary, and transmission and distribution losses from grid-supplied energy consumption Yes 75,335 112 206 75,653 II.2 Railways II.2.1 1 Emissions from fuel combustion for railway transportation occurring within the city boundary No NR 0 0 0 0 II.2.2 2 Emissions from grid-supplied energy consumed within the city boundary for railways No NR 0 0 0 0 CITY OF AMES CLIMATE ACTION PLAN 153 II.2.3 3 Emissions from portion of transboundary journeys occurring outside the city boundary, and transmission and distribution losses from grid-supplied energy consumption No NR 0 0 0 0 in tonnes GPC ref No.Scope GHG Emissions Source Inclusion Reason for exclusion (if applicable) CO2 CH4 N2O Total CO2e II.3 Water-borne navigation II.3.1 1 Emissions from fuel combustion for waterborne navigation occurring within the city boundary No N/A 0 0 0 0 II.3.2 2 Emissions from grid-supplied energy consumed within the city boundary for waterborne navigation No N/A 0 0 0 0 II.3.3 3 Emissions from portion of transboundary journeys occurring outside the city boundary, and transmission and distribution losses from grid-supplied energy consumption No N/A 0 0 0 0 II.4 Aviation II.4.1 1 Emissions from fuel combustion for aviation occurring within the city boundary No N/A 0 0 0 0 II.4.2 2 Emissions from grid-supplied energy consumed within the city boundary for aviation No N/A 0 0 0 0 EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 154 II.4.3 3 Emissions from portion of transboundary journeys occurring outside the city boundary, and transmission and distribution losses from grid-supplied energy consumption No N/A 0 0 0 0 in tonnes GPC ref No.Scope GHG Emissions Source Inclusion Reason for exclusion (if applicable) CO2 CH4 N2O Total CO2e II.5 Off-road II.5.1 1 Emissions from fuel combustion for off-road transportation occurring within the city boundary No NR 0 0 0 0 II.5.2 2 Emissions from grid-supplied energy consumed within the city boundary for off- road transportation No NR 0 0 0 0 III WASTE III.1 Solid waste disposal III.1.1 1 Emissions from solid waste generated within the city boundary and disposed in landfills or open dumps within the city boundary Yes 0 0 0 0 CITY OF AMES CLIMATE ACTION PLAN 155 III.1.2 3 Emissions from solid waste generated within the city boundary but disposed in landfills or open dumps outside the city boundary Yes 0 36,681 0 36,681 III.1.3 1 Emissions from waste generated outside the city boundary and disposed in landfills or open dumps within the city boundary No N/A 0 0 0 0 in tonnes GPC ref No.Scope GHG Emissions Source Inclusion Reason for exclusion (if applicable) CO2 CH4 N2O Total CO2e III.2 Biological treatment of waste III.2.1 1 Emissions from solid waste generated within the city boundary that is treated biologically within the city boundary Yes 0 0 0 0 III.2.2 3 Emissions from solid waste generated within the city boundary but treated biologically outside of the city boundary No N/A 0 1 4 5 III.2.3 1 Emissions from waste generated outside the city boundary but treated biologically within the city boundary No N/A 0 0 0 0 III.3 Incineration and open burning III.3.1 1 Emissions from solid waste generated and treated within the city boundary No N/A 0 0 0 0 EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 156 III.3.2 3 Emissions from solid waste generated within the city boundary but treated outside of the city boundary No N/A 0 0 0 0 III.3.3 1 Emissions from waste generated outside the city boundary but treated within the city boundary No N/A 0 0 0 0 in tonnes GPC ref No.Scope GHG Emissions Source Inclusion Reason for exclusion (if applicable) CO2 CH4 N2O Total CO2e III.4 Wastewater treatment and discharge III.4.1 1 Emissions from wastewater generated and treated within the city boundary Yes 0 0 0 0 III.4.2 3 Emissions from wastewater generated within the city boundary but treated outside of the city boundary No NR 0 0 3 3 III.4.3 1 Emissions from wastewater generated outside the city boundary No N/A 0 0 0 0 IV INDUSTRIAL PROCESSES AND PRODUCT USE (IPPU) IV.1 1 Emissions from industrial processes occurring within the city boundary No ID 0 0 0 0 IV.2 1 Emissions from product use occurring within the city boundary No ID 0 0 0 0 CITY OF AMES CLIMATE ACTION PLAN 157 in tonnes GPC ref No.Scope GHG Emissions Source Inclusion Reason for exclusion (if applicable) CO2 CH4 N2O Total CO2e V AGRICULTURE, FORESTRY AND LAND USE (AFOLU) V.1 1 Emissions from livestock within the city boundary No NR 0 0 0 0 V.2 1 Emissions from land within the city boundary No NR 0 0 0 0 V.3 1 Emissions from aggregate sources and non- CO2 emission sources on land within the city boundary No NR 0 0 0 0 VI OTHER SCOPE 3 VI.1 3 Other Scope 3 No N/A 0 0 0 0 TOTAL 1,240,536 EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 158 (This page has been purposely left blank.) CITY OF AMES CLIMATE ACTION PLAN 159 Appendix C: Data, Methods, and Assumptions (DMA) Manual July 2021 Purpose of this Document This Data, Methods, and Assumptions (DMA) manual details the modeling approach used to provide community energy and emissions benchmarks and projections while providing a summary of the data and assumptions used in scenario modeling. The DMA makes the modeling elements fully transparent and illustrates the scope of data required for future modeling efforts. Glossary BAU Business as usual CBECS Commercial Buildings Energy Consumption Survey CHP Combined heat and power DMA Data, methods, and assumptions manual GHG Greenhouse gases GIS Geographic information systems GPC Global Protocol on Community-Scale GHG Emissions Inventories IPCC Intergovernmental Panel on Climate Change VMT Vehicle Miles Travelled EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 160 C1 Accounting and Reporting Principles The municipal greenhouse gas (GHG) inventory base year development and scenario modeling approach correlate with the Global Protocol for Community-Scale GHG Emissions Inventories (GPC).1 The GPC provides a fair and true account of emissions via the following principles: Relevance: The reported GHG emissions appropriately reflect emissions occurring as a result of activities and consumption within the City boundary. The inventory will also serve the decision-making needs of the City, taking into consideration relevant local, state, and national regulations. Relevance applies when selecting data sources and determining and prioritizing data collection improvements. Completeness: All emissions sources within the inventory boundary shall be accounted for and any exclusions of sources shall be justified and explained. Consistency: Emissions calculations shall be consistent in approach, boundary, and methodology. Transparency: Activity data, emissions sources, emissions factors and accounting methodologies require adequate documentation and disclosure to enable verification. Accuracy: The calculation of GHG emissions should not systematically overstate or understate actual GHG emissions. Accuracy should be enough to give decision makers and the public reasonable assurance of the integrity of the reported information. Uncertainties in the quantification process should be reduced to the extent possible and practical. 1 WRI, C40 and ICLEI (2014). Global Protocol for Community-Scale Greenhouse Gas Emissions Inventories. Retrieved from: https://ghgprotocol.org/sites/default/files/standards/GHGP_GPC_0.pdf. CITY OF AMES CLIMATE ACTION PLAN 161 C.2 Scope Geographic Boundary Energy and emissions inventories and modeling for the project will be completed for the City of Ames’ current boundary (Figure 1) and new growth areas as identified in the Ames Plan 2040 draft (Figure 2). The land-use and density targets modeled will be in line with what is identified in the 2040 plan. Figure 1. Current geographical boundary for Ames EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 162 Figure 2. Future geographical boundary for Ames and land-use types in growth areas. C.3 Time Frame of Assessment The modeling time frame will include years 2018-2050. The year 2018 will be used as the base year since it aligns with the City’s existing inventory and the latest census, and 2050 is the relevant target year. Model calibration for the base year uses as much locally observed data as possible. CITY OF AMES CLIMATE ACTION PLAN 163 C.4 Energy and Emissions Structure The total energy for a community is defined as the sum of the energy from each of the following aspects: EnergyCity = Energytransport + Energybuildings + Energywaste&wastewater Where: Energytransport is the movement of goods and people. Energybuildings is the generation of heating, cooling, and electricity. Energywastegen is energy generated from waste. The total GHG emissions for a community is defined as the sum from all in-scope emissions sources: GHGlanduse = GHGtransport + GHGenergygen + GHGwaste&wastewater + GHGagriculture + GHGforest + GHGlandconvert Where: GHGtransport is emissions generated by the movement of goods and people. GHGenergygen is emissions generated by the generation of heat and electricity. GHGwaste&wastewater is emissions generated by solid and liquid waste produced. GHGagriculture is emissions generated by food production. GHGforest is emissions generated by forested land. GHGlandconvert is emissions generated by the lands converted from natural to modified conditions. EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 164 C.5 Emissions Scope The inventory will include emissions Scopes 1 and 2, and some aspects of Scope 3, as defined by GPC (Table 1 and Figure 2). Refer to Appendix 1 of this DMA for a list of included GHG emissions sources by scope. Table 1. GPC scope definitions. Scope Definition 1 All GHG emissions from sources located within the municipal boundary. 2 All GHG emissions occurring from the use of grid-supplied electricity, heat, steam, and/or cooling within the municipal boundary. 3 All other GHG emissions that occur outside the municipal boundary as a result of activities taking place within the boundary. Figure 2. Diagram of GPC emissions scopes. Scope 1 Scope 2 Scope 3 Agriculture, forestry & other land use (AFOLU) In-boundary transportation Industrial processes & product use (IPPU) Out-of-boundary transporation Other indirect emissions Transmission & Distribution Grid-supplied energy Out-of-boundary waste & waterwaste In-boundary waste & waterwaste Stationary fuel combustion CITY OF AMES CLIMATE ACTION PLAN 165 C.6 The Model The model is an energy, emissions, and finance tool developed by Sustainability Solutions Group and whatIf? Technologies. The model integrates fuels, sectors, and land use in order to enable bottom-up accounting for energy supply and demand, including: • renewable resources; • conventional fuels; • energy consuming technology stocks (e.g. vehicles, appliances, dwellings, and buildings); and • all intermediate energy flows (e.g. electricity and heat). Energy and GHG emissions values are derived from a series of connected stock and flow models, evolving based on current and future geographic and technologic decisions/assumptions (e.g. EV uptake rates). The model accounts for physical flows (e.g. energy use, new vehicles by technology, VMT) as determined by stocks (buildings, vehicles, heating equipment, etc.). The model applies a system dynamics approach. For any given year, the model traces the flows and transformations of energy from sources through energy currencies (e.g. gasoline, electricity, hydrogen) to end uses (e.g. personal vehicle use, space heating) to energy costs and GHG emissions. An energy balance is achieved by accounting for efficiencies, technology conversion, and trade and losses at each stage in the journey from source to end use. Table 2. Model characteristics. Characteristic Rationale Integrated The tool models and accounts for all city-scale energy and emissions in relevant sectors and captures relationships between sectors. The demand for energy services is modeled independently of the fuels and technologies that provide the energy services. This decoupling enables exploration of fuel- switching scenarios. Feasible scenarios are established when energy demand and supply are balanced. Scenario-based Once calibrated with historical data, the model enables the creation of dozens of scenarios to explore different possible futures. Each scenario can consist of either one or a combination of policies, actions, and strategies. Historical calibration ensures that scenario projections are rooted in observed data. Spatial Built environment configuration determines walkability and cyclability, accessibility to transit, feasibility of district energy, and other aspects. The model therefore includes spatial dimensions that can include as many zones (the smallest areas of geographic analysis) as deemed appropriate. The spatial components can be integrated with GIS systems, land-use projections, and transportation modeling. EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 166 Characteristic Rationale GPC-compliant The model is designed to report emissions according to the Global Protocol for Community-Scale GHG Emissions Inventories (GPC) framework and principles. Economic impacts The model incorporates a high-level financial analysis of costs related to energy (expenditures on energy) and emissions (carbon pricing, social cost of carbon), as well as operating and capital costs for policies, strategies, and actions. This allows for the generation of marginal abatement costs. C.7 Model Structure The major components of the model and the first level of their modelled relationships (influences) are represented by the blue arrows in Figure 3. Additional relationships may be modelled by modifying inputs and assumptions—specified directly by users, or in an automated fashion by code or scripts running “on top of” the base model structure. Feedback relationships are also possible, such as increasing the adoption rate of non-emitting vehicles in order to meet a GHG emissions constraint. The model is spatially explicit. All buildings, transportation, and land-use data are tracked within the model through a GIS platform, and by varying degrees of spatial resolution. A zone type system is applied to divide the City into smaller configurations, based on the City’s existing traffic zones (or another agreeable zone system). This enables consideration of the impact of land-use patterns and urban form on energy use and emissions production from a base year to future dates using GIS-based platforms. The model’s GIS outputs will be integrated with the City’s mapping systems. For any given year various factors shape the picture of energy and emissions flows, including: the population and the energy services it requires; commercial floorspace; energy production and trade; the deployed technologies which deliver energy services (service technologies); and the deployed technologies which transform energy sources to currencies (harvesting technologies). The model is based on an explicit mathematical relationship between these factors—some contextual and some part of the energy consuming or producing infrastructure—and the energy flow picture. Some factors are modelled as stocks—counts of similar things, classified by various properties. For example, population is modelled as a stock of people classified by age and gender. Population change over time is projected by accounting for: the natural aging process, inflows (births, immigration), and outflows (deaths, emigration). The fleet of personal use vehicles, an example of a service technology, is modelled as a stock of vehicles classified by size, engine type and model year, with a similarly classified fuel consumption intensity. As with population, projecting change in the vehicle stock involves aging vehicles and accounting for major inflows (new vehicle sales) and major outflows (vehicle discards). This stock-turnover approach is applied to other service technologies (e.g., furnaces, water heaters) and harvesting technologies (e.g., electricity generating capacity). CITY OF AMES CLIMATE ACTION PLAN 167 Figure 3. Representation of the CiS model structure. C.8 Sub-Models Population and Demographics City-wide population is modelled using the standard population cohort-survival method, disaggregated by single year of age and gender. It accounts for typical components of change: births, deaths, immigration and emigration. The age- structured population is important for analysis of demographic trends, generational differences and implications for shifting energy use patterns. These numbers are calibrated against existing projections. Residential Buildings Residential buildings are spatially located and classified using a detailed set of 30+ building archetypes capturing footprint, height and type (single, double, row, apt. high, apt. low), and year of construction. This enables a “box” model of buildings that helps to estimate the surface area, and model energy use and simulate the impact of energy efficiency measures based on what we know about the characteristics of the building. Coupled with thermal envelope performance and degree-days the model calculates space conditioning energy demand independent agricultural emissions & carbon sinks industrial process emissions commercial transportation & energy use commercial & industrial energy use non-residential buildings (spatial) energy use (consolidated) population & households (spatial) residential energy use waste water use local energy production & conversion imported energy GHG emissions population & households (total) CityInSight Major Components & Relationships Inﬂuence Diagram residential buildings (spatial) population related services land use accounting passenger transportation & energy use personal vehicles transit system employment (spatial) EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 168 of any space heating or cooling technology and fuel. Energy service demand then drives stock levels of key service technologies including heating systems, air conditioners, water heaters. These stocks are modelled with a stock-turnover approach capturing equipment age, retirements, and additions—exposing opportunities for efficiency gains and fuel switching, but also showing the rate limits to new technology adoption and the effects of lock-in (obligation to use equipment/infrastructure/fuel type due to longevity of system implemented). Residential building archetypes are also characterized by the number of contained dwelling units, allowing the model to capture the energy effects of shared walls but also the urban form and transportation implications of population density. Non-Residential Buildings These are spatially located and classified by a detailed use/purpose-based set of 50+ archetypes. The floorspace of these archetypes can vary by location. Non-residential floorspace produces waste and demand for energy and water, and provides an anchor point for locating employment of various types. Spatial Population and Employment City-wide population is made spatial through allocation to dwellings, using assumptions about persons-per-unit by dwelling type. Spatial employment is projected via two separate mechanisms: • population-related services and employment, which is allocated to corresponding building floorspace (e.g., teachers to school floorspace), and • floorspace-driven employment (e.g., retail employees per square foot). Passenger Transportation The model includes a spatially explicit passenger transportation sub-model that responds to changes in land-use, transit infrastructure, vehicle technology, travel behavior change, and other factors. Trips are divided into four types (home-work, home- school, home-other, and non-home-based), each produced and attracted by different combinations of spatial drivers (population, employment, classrooms, non-residential floorspace). Trips are distributed and trip volumes are specified for each zone of origin and zone of destination pair. For each origin-destination pair, trips are shared over walk/ bike (for trips within the walkable distance threshold), public transit (for trips whose origin and destination are serviced by transit), and automobile. A projection of total personal vehicles miles travelled (VMT) and a network distance matrix are produced following the mode share calculation. The energy use and emissions associated with personal vehicles is calculated by assigning VMT to a stock-turnover personal vehicle model. The induced approach is used to track emissions. All internal trips (trips within the boundary) are accounted for, as well as half of the trips that terminate or originate within the municipal boundary. Figure 4 displays trip destination matrix conceptualization. Figure 4. Conceptual diagram of trip categories. Waste and Wastewater Households and non-residential buildings generate solid waste and wastewater. The model traces various pathways to disposal, compost, and sludge including those which capture energy from incineration and recovered gas. Emissions accounting is performed throughout the waste sub-model. CITY OF AMES CLIMATE ACTION PLAN 169 Figure 4. Conceptual diagram of trip categories. Energy Flow and Local Energy Production Energy produced from primary sources (e.g., solar, wind) is modelled alongside energy converted from imported fuels (e.g., electricity generation, district energy, CHP). As with the transportation sub-model, the district energy supply model has an explicit spatial dimension and can represent areas served by district energy networks. Finance and Employment Energy related financial flows and employment impacts are captured through an additional layer of model logic (not shown explicitly in Figure 2). Calculated financial flows include the capital, operating, and maintenance cost of energy consuming stocks and energy producing stocks, including fuel costs. Employment related to the construction of new buildings, retrofit activities and energy infrastructure is modelled. The financial impact on businesses and households of implementing the strategies is assessed. Local economic multipliers are also applied to investments. Consumption Emissions Emissions attributable to the production of some items produced outside, but consumed in, Ames are estimated and included in the emissions inventory and modeling (e.g., those for electronics, food, and clothing). These are estimated based on the number of households and a weighted average consumption per household across all income levels. A total base year emissions value is derived by multiplying the weighted average emissions per household intensity by number of households. This methodology enables accurate comparison to previous Ames inventories. EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 170 C.9 Model Calibration for Local Context Data Request and Collection Local data was supplied by the municipality. Assumptions were identified to supplement any gaps in observed data. The data and assumptions were applied in modeling per the process described below. Zone System The model is spatially explicit: population, employment, residential, and non-residential floorspace are allocated and tracked spatially within the City’s zone system (see Figure 5). These elements drive stationary energy demand. The passenger transportation sub-model, which drives transportation energy demand, also operates within the same zone system. Figure 5. Zone system used in modelling. Buildings Buildings data, including building type, building footprint area, number of stories, total floorspace area, number of units, and year built was sourced from City property assessment data. Buildings were allocated to specific zones using their spatial attributes, based on the zone system. Buildings are classified using a detailed set of building archetypes (see Appendix 2). These archetypes capture footprint, height and type (e.g., single-family home, semi-attached home, etc.), enabling the creation of a “box” model of buildings, and an estimation of surface area for all buildings. CITY OF AMES CLIMATE ACTION PLAN 171 Residential Buildings The model multiplies the residential building surface area by an estimated thermal conductance (heat flow per unit surface area per degree day) and the number of degree days (heating and cooling) to derive the energy transferred out of the building during winter months and into the building during summer months. The energy transferred through the building envelope, the solar gain through the building windows, and the heat gains from equipment inside the building constitute the space conditioning load to be provided by the heat systems and the air conditioning. The initial thermal conductance estimate is a regional average by dwelling type from a North American energy system simulator, calibrated for the Midwest. This initial estimate is adjusted through the calibration process as the modelled energy consumption from the market profile in the 2015 Residential Energy Consumption Survey (RECS) and City property assessment data. Non-Residential Buildings The model calculates the space conditioning load as it does for residential buildings with two distinctions: the thermal conductance parameter for non-residential buildings is based on floor space area instead of surface area, and incorporates data from Ames. Starting values for output energy intensities and equipment efficiencies for non-residential end uses are taken from the 2012 Commercial Buildings Energy Consumption Survey (CBECS). All parameter estimates are further adjusted during the calibration process. The calibration target for non-residential building energy use is the observed commercial and industrial fuel consumption in the base year. Using assumptions for thermal envelope performance for each building type, the model calculates total energy demand for all buildings, independent of any space heating or cooling technology and fuel. Population and Employment Federal census population and employment data was spatially allocated to residential (population) and non-residential (employment) buildings. This enables indicators to be derived from the model, such as emissions per household, and drives the BAU energy and emissions projections for buildings, transportation, waste. Population for 2018 was spatially allocated to residential buildings using initial assumptions about persons-per-unit (PPU) by dwelling type. These initial PPUs are then adjusted so that the total population in the model (which is driven by the number of residential units by type multiplied by PPU by type) matches the total population from census/regional data. Employment for 2018 was spatially allocated to non-residential buildings using initial assumptions for two main categories: population-related services and employment, allocated to corresponding building floorspace (e.g., teachers to school floorspace); and floorspace-driven employment (e.g., retail employees per square foot). Like population, these initial ratios are adjusted within the model so that the total employment derived by the model matches total employment from census/regional data. EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 172 Transportation The model includes a spatially explicit passenger transportation sub-model that responds to changes in land-use, transit infrastructure, vehicle technology, travel behaviour change, and other factors. Trips are divided into four types (home-work, home-school, home-other, and non-home-based), each produced and attracted by a different combination of spatial drivers (population, employment, classrooms, non- residential floorspace). Trip volumes are distributed as pairs for each zone of origin and zone of destination. For each origin-destination pair, trips are shared over walk/bike (for trips within the walkable distance threshold), public transit (for trips whose origin and destination are serviced by transit), and automobile. Total personal vehicle miles travelled (VMT) is produced when modeling mode shares and distances. The energy use and emissions associated with personal vehicles is calculated by assigning VMT to model personal vehicle ownership. The passenger transportation model is anchored with origin-destination trip matrices by trip mode and purpose, generated by the City’s transportation department. The results are cross-checked against indicators such as average annual VMT per vehicle. For medium-heavy duty commercial vehicle transportation, the ratio of local retail diesel fuel sales to State retail diesel fuel sales was applied to estimate non-retail diesel use. The modelled stock of personal vehicles by size, fuel type, efficiency, and vintage was informed by regional vehicle registration statistics. The total number of personal-use and corporate vehicles is proportional to the projected number of households in the BAU. The GPC induced activity approach is used to account for emissions. Using this approach, all internal trips (within boundary) as well as half of the trips that terminate or originate within the municipal boundary are accounted for. This approach allows the municipality to understand its transportation impacts on its peripheries and the region. Transit VMT and fuel consumption was modelled based on data provided by Ames in the 2018 emissions inventory data. Waste Solid waste stream composition and routing data (landfill, composting, recycling) was sourced from local data sources. The base carbon content in the landfill was estimated based on historical waste production data. Total methane emissions were estimated for landfills using the first order decay model, with the methane generation constant and methane correction factor set to default, as recommended by, and based on values from, IPCC Guidelines for landfill emissions. Data on methane removed via recovery was provided by the landfills. CITY OF AMES CLIMATE ACTION PLAN 173 C.10 Data and Assumptions Scenario Development The model supports the use of scenarios as a mechanism to evaluate potential futures for communities. A scenario is an internally consistent view of what the future might turn out to be—not a forecast, but one possible future outcome. Scenarios must represent serious considerations defined by planning staff and community members. They are generated by identifying population projections into the future, identifying how many additional households are required, and then applying those additional households according to existing land-use plans and/or alternative scenarios. A simplified transportation model evaluates the impact of the new development on transportation behaviour, building types, agricultural and forest land, and other variables. Business-As-Usual Scenario The Business-As-Usual (BAU) scenario estimates energy use and emissions volumes from the base year (2018) to the target year (2050). It assumes an absence of substantially different policy measures from those currently in place. Methodology 1. Calibrate model and develop 2018 base year using observed data and filling in gaps with assumptions where necessary. 2. Input existing projected quantitative data to 2050 where available: -Population, employment, and housing projections by transport zone -Build out (buildings) projections by transport zone -Transportation modeling from the municipality 3. Where quantitative projections are not carried through to 2050, extrapolate the projected trend to 2050. 4. Where specific quantitative projections are not available, develop projections by: -Analyzing current on-the-ground action (reviewing action plans, engagement with staff, etc.), and where possible, quantifying the action. -Analyzing existing policy that has potential impact and, where possible, quantifying the potential impact. EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 174 Low-Carbon Scenario The model projects how energy flow and emissions profiles will change in the long-term by modeling potential changes in the context (e.g., population, development patterns), projecting energy services demand intensities, waste production and diversion rates, industrial processes, and projecting the composition of energy system infrastructure. Policies, Actions, and Strategies Alternative behaviours of various energy system actors (e.g., households, various levels of government, industry, etc.) can be mimicked in the model by changing the values of the model’s user input variables. Varying their values creates "what if" type scenarios, enabling a flexible mix-and-match approach to behavioral models which connect to the physical model. The model can explore a wide variety of policies, actions and strategies via these variables. The resolution of the model enables the user to apply scenarios to specific neighbourhoods, technologies, building or vehicle types or eras, and configurations of the built environment. Methodology 1. Develop a list of potential actions and strategies. 2. Identify the technological potential of each action or group of actions to reduce energy and emissions by quantifying the actions: a. If the action or strategy specifically incorporates a projection or target; or, b. If there is a stated intention or goal, review best practices and literature to quantify that goal; and c. Identify any actions that are overlapping and/or include dependencies on other actions. 3. Translate the actions into quantified assumptions over time. 4. Apply the assumptions to relevant sectors in the model to develop a low-carbon scenario (i.e. apply the technological potential of the actions to the model). 5. Analyze results of the low-carbon scenario against the overall target. 6. If the target is not achieved, identify variables to scale up and provide a rationale for doing so. 7. Iteratively adjust variables to identify a pathway to the target. 8. Develop a marginal abatement cost curve for the low-carbon scenario. CITY OF AMES CLIMATE ACTION PLAN 175 C.11 Addressing Uncertainty There is extensive discussion of the uncertainty in models and modeling results. The assumptions underlying a model can be from other locations or large data sets and do not reflect local conditions or behaviours, and even if they did accurately reflect local conditions, it is exceptionally difficult to predict how those conditions and behaviours will respond to broader societal changes and what those broader societal changes will be. The WhatIf?/SSG modeling approach uses four strategies for managing uncertainty applicable to community energy and emissions modeling: 1. Sensitivity analysis: One of the most basic ways of studying complex models is sensitivity analysis, which helps quantify uncertainty in a model’s output. To perform this assessment, each of the model’s input parameters is drawn from a statistical distribution in order to capture the uncertainty in the parameter’s true value (Keirstead, Jennings, & Sivakumar, 2012). Approach: Selected variables are modified by ±10–20% to illustrate the impact that an error of that magnitude has on the overall total. 2. Calibration: One way to challenge untested assumptions is to use ‘back-casting’ to ensure the model can ‘forecast the past’ accurately. The model can then be calibrated to generate historical outcomes, calibrating the model to better replicate observed data. Approach: Variables are calibrated in the model using two independent sources of data. For example, the model calibrates building energy use (derived from buildings data) against actual electricity data from the electricity distributor. 3. Scenario analysis: Scenarios are used to demonstrate that a range of future outcomes are possible given the current conditions and that no one scenario is more likely than another. Approach: The model will develop a reference scenario. 4. Transparency: The provision of detailed sources for all assumptions is critical to ensuring policy-makers understand the uncertainty intrinsic in a model. Approach: Modeling assumptions and inputs are presented in this document. EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 176 Sub-Appendix C1: GPC Emissions Scope Table for Detailed Model Green rows = Sources required for GPC BASIC inventory Blue rows = Sources required GPC BASIC+ inventory Yellow rows = Sources required for territorial total but not for BASIC/BASIC+ reporting Exclusion Rationale Legend N/A Not Applicable or not included in scope ID Insufficient Data NR No Relevance or limited activities identified Other Reason provided in other comments GPC ref No. Scope GHG Emissions Source Inclusion Exclusion rationale I STATIONARY ENERGY SOURCES I.1 Residential buildings I.1.1 1 Emissions from fuel combustion within the city boundary Yes I.1.2 2 Emissions from grid-supplied energy consumed within the city boundary Yes I.1.3 3 Emissions from transmission and distribution losses from grid-supplied energy consumption Yes I.2 Commercial and institutional buildings/facilities I.2.1 1 Emissions from fuel combustion within the city boundary Yes I.2.2 2 Emissions from grid-supplied energy consumed within the city boundary Yes I.2.3 3 Emissions from transmission and distribution losses from grid-supplied energy consumption Yes CITY OF AMES CLIMATE ACTION PLAN 177 GPC ref No. Scope GHG Emissions Source Inclusion Exclusion rationale I.3 Manufacturing industry and construction I.3.1 1 Emissions from fuel combustion within the city boundary Yes I.3.2 2 Emissions from grid-supplied energy consumed within the city boundary Yes I.3.3 3 Emissions from transmission and distribution losses from grid-supplied energy consumption Yes I.4 Energy industries I.4.1 1 Emissions from energy used in power plant auxiliary operations within the city boundary Yes I.4.2 2 Emissions from grid-supplied energy consumed in power plant auxiliary operations within the city boundary Yes I.4.3 3 Emissions from transmission and distribution losses from grid-supplied energy consumption in power plant auxiliary operations Yes I.4.4 1 Emissions from energy generation supplied to the grid No NR I.5 Agriculture, forestry, and fishing activities I.5.1 1 Emissions from fuel combustion within the city boundary Yes I.5.2 2 Emissions from grid-supplied energy consumed within the city boundary Yes I.5.3 3 Emissions from transmission and distribution losses from grid-supplied energy consumption Yes I.6 Non-specified sources I.6.1 1 Emissions from fuel combustion within the city boundary No NR I.6.2 2 Emissions from grid-supplied energy consumed within the city boundary No NR I.6.3 3 Emissions from transmission and distribution losses from grid-supplied energy consumption No NR I.7 Fugitive emissions from mining, processing, storage, and transportation of coal I.7.1 1 Emissions from fugitive emissions within the city boundary No NR EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 178 GPC ref No. Scope GHG Emissions Source Inclusion Exclusion rationale I.8 Fugitive emissions from oil and natural gas systems I.8.1 1 Emissions from fugitive emissions within the city boundary Yes II TRANSPORTATION II.1 On-road transportation II.1.1 1 Emissions from fuel combustion for on-road transportation occurring within the city boundary Yes II.1.2 2 Emissions from grid-supplied energy consumed within the city boundary for on-road transportation Yes II.1.3 3 Emissions from portion of transboundary journeys occurring outside the city boundary and transmission and distribution losses from grid-supplied energy consumption Yes II.2 Railways II.2.1 1 Emissions from fuel combustion for railway transportation occurring within the city boundary No N/A II.2.2 2 Emissions from grid-supplied energy consumed within the city boundary for railways No N/A II.2.3 3 Emissions from portion of transboundary journeys occurring outside the city boundary and transmission and distribution losses from grid-supplied energy consumption No N/A II.3 Water-borne navigation II.3.1 1 Emissions from fuel combustion for waterborne navigation occurring within the city boundary No NR II.3.2 2 Emissions from grid-supplied energy consumed within the city boundary for waterborne navigation No NR II.3.3 3 Emissions from portion of transboundary journeys occurring outside the city boundary and transmission and distribution losses from grid-supplied energy consumption No NR CITY OF AMES CLIMATE ACTION PLAN 179 GPC ref No. Scope GHG Emissions Source Inclusion Exclusion rationale II.4 Aviation II.4.1 1 Emissions from fuel combustion for aviation occurring within the city boundary Yes II.4.2 2 Emissions from grid-supplied energy consumed within the city boundary for aviation Yes II.4.3 3 Emissions from portion of transboundary journeys occurring outside the city boundary and transmission and distribution losses from grid-supplied energy consumption No ID II.5 Off-road II.5.1 1 Emissions from fuel combustion for off-road transportation occurring within the city boundary Yes II.5.2 2 Emissions from grid-supplied energy consumed within the city boundary for off-road transportation No ID III WASTE III.1 Solid waste disposal III.1.1 1 Emissions from solid waste generated within the city boundary and disposed in landfills or open dumps within the city boundary No NR III.1.2 3 Emissions from solid waste generated within the city boundary but disposed in landfills or open dumps outside the city boundary Yes III.1 Solid waste disposal III.1.3 1 Emissions from waste generated outside the city boundary and disposed in landfills or open dumps within the city boundary No N/A III.2 Biological treatment of waste III.2.1 1 Emissions from solid waste generated within the city boundary that is treated biologically within the city boundary Yes III.2.2 3 Emissions from solid waste generated within the city boundary but treated biologically outside the city boundary No ID III.2.3 1 Emissions from waste generated outside the city boundary but treated biologically within the city boundary No N/A EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 180 III.3 Incineration and open burning III.3.1 1 Emissions from solid waste generated and treated within the city boundary Yes III.3.2 3 Emissions from solid waste generated within the city boundary but treated outside the city boundary No N/A III.3.3 1 Emissions from waste generated outside the city boundary but treated within the city boundary No N/A III.4 Wastewater treatment and discharge III.4.1 1 Emissions from wastewater generated and treated within the city boundary Yes III.4.2 3 Emissions from wastewater generated within the city boundary but treated outside the city boundary No NR III.4.3 1 Emissions from wastewater generated outside the city boundary No N/A IV INDUSTRIAL PROCESSES AND PRODUCT USE (IPPU) IV.1 1 Emissions from industrial processes occurring within the city boundary No ID IV.2 1 Emissions from product use occurring within the city boundary No ID V AGRICULTURE, FORESTRY, AND LAND USE (AFOLU) V.1 1 Emissions from livestock within the city boundary Yes V.2 1 Emissions from land within the city boundary No NR V.3 1 Emissions from aggregate sources and non-CO2 emission sources on land within the city boundary No ID VI OTHER SCOPE 3 VI.1 3 Other Scope 3 Yes CITY OF AMES CLIMATE ACTION PLAN 181 Sub-Appendix C2: Building Types in the model Residential Building Types Non-residential Building Types Single_detached_small Single_detached_medium Single_detached_large Double_detached_small Double_detached_large Row_house_small Row_house_large Apt_1To3Storey Apt_4To6Storey Apt_7To12Storey Apt_13AndUpStorey inMultiUseBldg college_university school retirement_or_nursing_home special_care_home hospital penal_institution police_station military_base_or_camp transit_terminal_or_station airport parking hotel_motel_inn greenhouse greenspace recreation community_centre golf_course museums_art_gallery retail vehicle_and_heavy_ equiptment_service restaurant commercial_retail commercial warehouse_commercial warehouse religious_institution surface_infrastructure energy_utility municipal_office municipal_fire_station municipal_police_station municipal_culture municipal_entertainment municiipal_recreation municipal_community_centre municipal_arena_pool municipal_yards_ maintenance municipal_other municipal_retirement_home water_pumping_or_ treatment_station industrial_generic pulp_paper cement chemicals iron_steel_aluminum mining agriculture industrial_farm barn EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 182 Sub-Appendix C3: Emissions Factors Used Category Value Comment Natural gas CO2: 53.02 kg/MMBtu CH4: 0.005 kg/MMBtu N2O: 0.0001kg/MMBtu ICLEI–Local Governments for Sustainability USA. "US community protocol for accounting and reporting of greenhouse gas emissions." (2012). Electricity 2018 CO2e: 1,098 lbs CO2e per MWh MROW average emissions factor per US EPA eGRID (www.epa.gov/egrid/data-explorer) Gasoline CO2: 0.07024 MT/MMBtu CH4: 0.000000017343 MT/mile N2O: 0.000000009825 MT/mile ICLEI–Local Governments for Sustainability USA. "US community protocol for accounting and reporting of greenhouse gas emissions." (2012). Diesel CO2: 0.073934483 MT/MMBtu CH4: 0.000000001 MT/vehicle mile N2O: 0.0000000015 MT/vehicle mile ICLEI–Local Governments for Sustainability USA. "US community protocol for accounting and reporting of greenhouse gas emissions." (2012). Fuel oil CO2: 73.9 kg per mmBtu CH4: 0.003 kg per mmBtu N2O: 0.0006 kg per mmBtu Environmental Protection Agency. "Emission factors for greenhouse gas inventories." Stationary Combustion Emission Factors," US Environmental Protection Agency2014, Available: https://www.epa.gov/sites/production/files/2015- 07/documents/emission-factors_2014.pdf (2014). Table 1 Stationary Combustion Emission Factor, Fuel Oil No. 2 Wood CO2: 93.80 kg per mmBtu CH4: 0.0072 kg per mmBtu N2O: 0.0036 kg per mmBtu Environmental Protection Agency. "Emission factors for greenhouse gas inventories." Stationary Combustion Emission Factors," US Environmental Protection Agency2014, Available: https://www.epa.gov/sites/production/files/2015- 07/documents/emission-factors_2014.pdf (2014). Table 1 Stationary Combustion Emission Factor, Biomass fuels: Wood and Wood Residuals CITY OF AMES CLIMATE ACTION PLAN 183 Category Value Comment Propane CO2: 62.87 kg per mmBtu CH4 : 0.003 kg per mmBtu N2O: 0.0006 kg per mmBtu For mobile combustion: CO2: 5.7 kg per gallon Environmental Protection Agency. "Emission factors for greenhouse gas inventories." Stationary Combustion Emission Factors," US Environmental Protection Agency2014, Available: https://www.epa.gov/sites/production/files/2015- 07/documents/emission-factors_2014.pdf (2014). Table 1 Stationary Combustion Emission Factor, Petroleum Products: Propane Table 2 Mobile Combustion CO2 Emission Factors: Propane Waste Landfill emissions are calculated from first order decay of degradable organic carbon deposited in landfill. Derived emission factor in 2018 to be determined based on % recovery of landfill methane and waste composition. Landfill emissions: IPCC Guidelines Vol 5. Ch 3, Equation 3.1 Wastewater CH4: 0.48 kg CH4/kg BOD N2O: 3.2 g / (person * year) from advanced treatment 0.005 g /g N from wastewater discharge CH4 wastewater: IPCC Guidelines Vol 5. Ch 6, Tables 6.2 and 6.3; MCF value for anaerobic digester N2O from advanced treatment: IPCC Guidelines Vol 5. Ch 6, Box 6.1 N2O from wastewater discharge: IPCC Guidelines Vol 5. Ch 6, Section 6.3.1.2 Greenhouse gases Carbon dioxide (CO2), methane (CH4) and nitrous oxide (N20) are included. Global Warming Potential CO2 = 1 CH4 = 34 N2O = 298 Hydrofluorocarbons (HFCs), perfluorocarbons (PFCs), sulfur hexafluoride (SF6), and nitrogen trifluoride (NF3) are not included. (continued from previous table) EVERY TON MATTERS: THE PATH TO NET ZERO EMISSIONS 184 Every Ton Matters: City of Ames Climate Action Plan The Path to Net Zero Emissions From:Carmen Fuchs To:City Council and Mayor Subject:Ames Climate Action Plan feedback from a concerned citizen Date:Wednesday, April 19, 2023 4:12:58 PM [External Email] Dear Mayor Haila and Ames City Council members, There is a huge effort for this new climate change action plan for the little community of Ames which is spending tax payer funds for an effort that is nearly futile, IMO. How about the city invest time in cleaning up the CITY, rather than making such an effort for a huge misnomer that any impact that we could have would have very little effect on our environment. Granted, I am all for conserving where possible, but consultants, 250 page documents, time and money on this effort? Meanwhile, our properties are full of garbage from renters, apartments, and communities that have NO desire to keep their properties tidy and free of litter and outright nasty trash. Case in point, Aurora Heights is located in South Ames in the growing ISU Research Park area. We live directly EAST of this complex. If their garbage doesn't go in the pond, then it goes right on our property. We literally pick up around six huge garbage bags of trash every spring, and that is not counting the junk we pick up around here all year around. There seems to be no maintenance on this property and the city seems to ignore the area entirely. Where is the concern about these behemoth complexes that do not care for the properties. Calling the managers of the complexes has been futile. The dog owners are not held to account for not picking up after their animals. The garbage collection bins are constantly open, overflowing and garbage is everywhere. I am concerned for our environment with the respect to how much trash our poor waterfowl, frogs, muskrats and water loving creatures have to contend with. Has anyone from the city taken a look at the ponds they require around these apartments? They are loaded with filth that no one cleans up. This year, my husband and I also cleaned up the water drain access so that the pond water could actually get to the outlet. I would much rather see the City of Ames taking care of our land and hold property owners to account for their immediate environment. This would be a much better use of time, energy and our taxes, and it would have an immediate benefit that can be seen. Thank you for reading. Sincerely, Carmen Fuchs 3411 University Blvd., Ames Item No. 46 Attachment C From:Caitlyn Lien To:City Council and Mayor Subject:Additional comments of support for the CAP Date:Monday, May 15, 2023 6:38:22 PM [External Email] Hello Mayor and Councilpersons (again). I apologize, I had sent my more in-depth comments to the sustainability e-mail at the city and did not cc the correct e-mail. Please see my comments below: Hello, I wanted to share some thoughts I had while reviewing the Ames CAP. Firstly, I hope that the city will do better to ensure misleading comments are not incorporated into any public communications regarding the CAP in the future. The introductory paragraph misleads the public into thinking that SSG's original cost estimation of 2.4B was incredibly off-target, suggesting the cost is actually 3.2B. The truth is, the SSG's analysis included both of these numbers, the first with a 3% discount rate, and the latter without. SSG never revised their findings, it just appears that the city chose to tout these numbers out of context. This statement not only sabotages the pursuit toward climate action by emphasizing expense, it reflects poorly on our government and stokes questions of the credibility of SSG and the hard work that they put into their assessment. Secondly, for the city to reach its climate goals, it needs to separate its municipal utility from the waste stream. While the city's waste-to-energy system was innovative and "green" at its inception in the 1970s, much has changed. Human waste has changed, the world's climate has changed, and keeping up with the old is going to cost us more long-term than the new. I encourage the city to emphasize a focus on an alternative waste system when considering action steps and implementation; one that works to reduce waste and seeks to divert materials from landfills that can be re-used and recycled. Given the community's success with such events as rummage rampage and repair cafe, it is not unrealistic to think that city government could easily find use of waste that is diverted from landfills for re-use. For example, a facility that breaks down mattresses and furniture and recycles their materials, and a robust plastic recycling program like the successful one we have seen with glass recycling around the city. Plastic recycling would create a return within parks and rec by way of outdoor benches, tables, and playground equipment. Lastly, and tied to the first item, the city should be mindful of the narrative it presents. Previous information released from the city regarding the 8 criteria of focus for the seven actions didn't incorporate any benefits of adapting a CAP. None. The city should work to strike a better balance because as it stands, it overwhelmingly appears to be looking pessimistically and strictly fiscally at CAP implementation. I would implore the city to reach out to the Ames Climate Action Team if there is continued misunderstanding of CAP costs and numbers. ACAT members are a varied bunch with a wide intellectual lens and would like to support the city in this pursuit. Thank you again for your time. -- Caitlyn Lien, LMSW (she/her) "How wonderful it is that nobody need wait a single moment before starting to improve the world" -Anne Frank From:Caitlyn Lien To:City Council and Mayor Subject:Support for the CAP Date:Friday, May 12, 2023 9:52:50 PM [External Email] Hello Mayor and Councilpersons, I am writing in support of the Ames Climate Action Plan. I understand that the city has concerns over the costs of implementation and an emphasis on fiscality, however, climate change is real and carries real costs. We don't talk a lot about these future costs of inaction and are instead focused on the costs of intervention. Our community has experienced costly flooding and derechos which will continue to be exacerbated by climate change. Ames would be wise to act on the CAP sooner than later. An investment now equates to future cost savings. Thank you, -- Caitlyn Lien (she/her) "How wonderful it is that nobody need wait a single moment before starting to improve the world" -Anne Frank CAP Comments on Facebook May 24, 2023 Mark Dobbe I have serious issues with this plan it is very expensive with a net zero eﬀec�veness to do anything that will improve life in Ames, such as EV touted as clean is a absolute lie. It’s designed to control everything you use for no other reason than to promote the failed climate change agenda to limit your freedoms . Karen Evans I ﬁnd it funny that the City thinks that a couple hundred responses to their dra� is something to be celebrated. Just pu�ng some info at the library or on � or the city page where most ci�zens don't see it is inadequate for such a huge transi�onal change to our city. You should be making sure that close to every ci�zen is aware of what this proposed ac�on plan is comprised of and how it will impact our way of life. If you're not looking for this info you most likely are not aware. A few hundred people is not anywhere near a good representa�on of how the people of Ames want the city to move forward. But then I'm sure you're okay with that. This proposed plan is overreach in my opinion and will hurt many families in several ways. From:Schildroth, Deb To:Hall, Renee Subject:FW: climate action plan Date:Monday, May 15, 2023 4:58:57 PM Attachments:image001.png Deb Schildroth Assistant City Manager 515.239.5202 direct| 515.239.5142 fax deb.schildroth@cityofames.org| City Hall, 515 Clark Avenue | Ames, IA 50010 www.CityofAmes.org | ~ Caring People ~ Quality Programs ~ Exceptional Service ~ From: Clarke Pasley <clarkepasley@gmail.com> Sent: Saturday, April 29, 2023 8:33 AM To: sustainability <sustainability@cityofames.org> Subject: climate action plan [External Email] the "6 big moves" require a great deal of money to achieve. however, this is a time to "think big" and i support them. but i also suggest that the city add a 7th category containing proposals costing little if any money and which would demonstrate the city's willingness to explore all options to achieve it's goals. this category could include such modest but power saving proposals as: the city promoting, and practicing, a "no mow may" and similar; the city simply turning off some of it's less than necessary street lights [ for example, a few of those on the 13th street extension from stange to ontario ]. thanks for considering my input. clarke pasley 2227 hamilton dr ames From:David Martin To:City Council and Mayor; sustainability Cc:Schainker, Steve Subject:Climate Action Plan suggestions Date:Wednesday, May 10, 2023 8:24:51 PM [External Email] Dear Mayor, Council, and CAP Team, I'm very glad to see the progress made on the Climate Action Plan. Although I don't know how much back-and-forth is going on behind the scenes, it appears that SSG has delivered a high quality CAP draft. I also have some suggestions: 1. What does it mean to "adopt" the CAP? I strongly suggest that you draft a section to go in the Executive Summary or earlier stating this clearly. In it, I would emphasize that Council adopting or receiving the plan does NOT mean that Council has voted to implement all or any of the actions, but rather, that Council understands that this plan represents the best pathway the CAP Team can currently envision to approach the climate targets that were asked for. Adopting or receiving the plan itself is not an appropriation of anything. ALL climate moves that the Council takes will be in agenda items separate from the plan itself. This has been Council's understanding from day one, but I don't think you should expect the general public to understand it. This point needs to be repeatedly made, and again I strongly think you should put it in the CAP document itself very near the beginning. Otherwise, people will point to the plan itself and say "Council has committed to do all of these things and they are insane and authoritarian." Of course they might do that anyway, but at least you can gently point people to the new section I'm talking about. 2. There were a lot of great clarification questions during your recent CAP workshop. SSG should be asked to update the document to include most of the answers to those questions. 3. Also, there were a few zingers during the workshop that show the enormity of some of the assumptions in the plan. I love that SSG happily and frankly discusses them when asked directly, but I would err on the side of pointing them out in the document itself rather than leaving it apparent only to people who are inclined to do napkin calculations. (E.g., how credible is it that Ames interests would receive 0.2% of the total $391 billion that IRA designates for "energy and climate change"? https://en.wikipedia.org/wiki/Inflation_Reduction_Act. Or that the community would dedicate 20% of Ames's footprint for solar panels? 100% electric CyRide fleet? Magical neighborhood corporation offering retrofit loans at 0% interest?) 4. On the "4.1 Economic Benefits", page 69 of the CAP, the explanation says that "negative numbers are savings", but then some of the columns include the word "savings" with positive numbers. That's very confusing. I'll send along any further comments that come to mind. But I confess that I haven't dug in as much as I have on some previous drafts from consultants :-) :-) Best, David From:Schildroth, Deb To:Hall, Renee Subject:FW: Ames Home Builders Meeting Follow Up Date:Friday, May 26, 2023 4:41:51 PM Attachments:image001.png Please include with CAP input. Deb Schildroth Assistant City Manager 515.239.5202 direct| 515.239.5142 fax deb.schildroth@cityofames.org| City Hall, 515 Clark Avenue | Ames, IA 50010 www.CityofAmes.org | ~ Caring People ~ Quality Programs ~ Exceptional Service ~ From: Doug Ragaller <dragaller@nw.bank> Sent: Friday, February 24, 2023 4:52 PM To: sustainability <sustainability@cityofames.org> Subject: Ames Home Builders Meeting Follow Up [External Email] Good Afternoon: I attended the Ames Home Builders lunch and learn and I’ve loosely followed the process as it’s unfolded. I appreciate the work that’s been done, but I’ve got a myriad of concerns and questions regarding the costs of implementing what’s been outlined in the Six Big Moves document. I’ll limit this email to one question I’ve got. Has there been any analysis or work done to understand what the cost of all of this could do to property values in general? I don’t mean assessed values. One of the funding sources for “Big Move 1” involved a 26% increase in property taxes which would greatly impact all nongovernmental property owners. I’ll focus this question on leased commercial space or residential units. A main driver of the value of those properties is the net operating income those properties generate. That net operating income is also what repays debt owed. It seems to me that one of two things will happen. Either rents will go up for tenants in order to offset the higher property taxes or value of the property itself will be driven lower by the reduced net operating income….which might occur anyway if the market determines the cost of doing business in Ames has simply become too high when compared to other communities. Thanks: Doug Ragaller Regional Bank President 100 S 16th St Ames, IA 50010 Direct: 515.598.1351 Mobile: 515.231.6590 Customer Service: 800.678.4105 Website | Email Me | Download Our App Member FDIC | Equal Housing Lender This electronic transmission and any documents accompanying this electronic transmission contain confidential information belonging to the sender. This information may be legally protected. The information is intended only for the use of the individual or entity named above. If you are not the intended recipient or receive this message in error, you are hereby notified that any disclosure, copying, distribution or taking any action in reliance on or regarding the contents of this electronically transmitted information is strictly prohibited. From:Justin Dodge To:City Council and Mayor Subject:Re: City of Ames Climate Action Plan DRAFT Date:Tuesday, April 18, 2023 7:45:43 AM Attachments:image001.png image.png [External Email] Good morning Mayor Haila and Council members, Here are comments from a review of Ames' Climate Action Plan that were assembled by Staff of the National Association of Homebuilders in Washington DC. These comments are being shared to address the Mayor's question about the costs cited in my earlier email. Please let me know if you have any questions Thanks Justin Cost of Net Zero New Construction · Glaringly missing within Big Move 2 is any indication of cost. While presumably the staff was looking at costs to the city, it cannot completely discount the costs to others. And, indeed, the costs of net-zero new construction can be significant. o Iowa is currently using an amended 2012 IECC, which, according to DOE, is 7.7% less efficient than the 2012 IECC. To reach the 2021 IECC Zero Energy Appendix, builders would have to install: ü Energy Star windows (U-0.28 or better) ü R60 ceiling ü R20+5 or R20+7.5 walls ü R19 basement walls ü Less than 2.0 ACH50 ü ERV/HRV ü 18/10 HSPF Cold Climate Heat Pump and 65-80 gallon heat pump water heater (3.25 UEF) ü 10-13 kW PV rooftop solar (presumably could hold off on this during the net-zero ready phase) o While we do not have a cost estimate relative to the 2012 IECC, we know that the increased costs from going from the 2018 IECC to the 2021 EICC ZNE Appendix is approximately $60-85,000 per home (including solar PV) (see chart on last page). Obviously, the costs will be even higher to go from the modified 2012 IECC that the State is currently using. Hiring qualified workers for these projects who are familiar with the advanced building techniques and technologies required may also cost more, and there are also costs associated with third party inspections and verification, if required, that must be considered and factored into the equation. Clearly, advancing from where the codes are no to a net zero ready is a significant undertaking. o Not only are the costs daunting, but most energy codes have long passed the point of cost effectiveness – meaning that the easier and cheaper “low hanging fruit” that yield the biggest energy reductions have already been employed and implementing the remaining products or technologies to get a smidgeon of efficiency tend to be extremely costly. Hence, the payback periods to get those minimal benefits can be in the decades. Most buyers want to see some kind of return on their investment within a timeline that makes sense. Unfortunately, that is not yet the case with zero net energy. o Finally, and importantly, this Big Move is the one that is most directly impacted and directed by consumer choice. A buyer must want and be willing to pay for the features of the new construction – be it a home or a commercial building, for the city to realize the benefits of this Move. By mandating zero net ready for new construction, the city is disallowing the market to function properly, removing consumer choice, and foisting a $60 – 85,000+ bill on those wishing to purchase a new home. o As per the staff report, “there are no new homes constructed at a price point that is considered affordable to low-income households.” With an estimated median new home price in the Ames MSA of $426,010 in 2022, that statement holds true for middle incomes, as well. Adding $60 – 85,000 to that price point will make new homes unaffordable to most within the MSA. It is unlikely that the city would support such an outcome and we would suggest it shouldn’t. Table A: Energy Upgrades Needed from Baseline of 2018 IECC to Meet Net Zero Energy and Incremental Construction Costs: Iowa/Climate Zones 5A and 6A On Mon, Apr 17, 2023 at 5:29 PM Haila, John <john.haila@cityofames.org> wrote: Justin, Thanks for input. VERY IMPORTANT to hear from as many folks as possible on potential impacts. Ironically, according to the CAP report, it is stated that $0 cost increase occurs to include net zero ready in new construction. Can you “simplistically” identify where added costs are coming from so your comment is not taken as an unsubstantiated emotional response? Thank you. John A. Haila, Mayor City of Ames From: Justin Dodge <justin.dodge@hunziker.com> Sent: Monday, April 17, 2023 10:14:34 AM To: City Council and Mayor <mayorcouncil@amescitycouncil.org> Subject: Fwd: City of Ames Climate Action Plan DRAFT [External Email] Good morning Mayor Haila and Council members - Below is an email I sent to City Staff last month in response to the draft Climate Action Plan. As you are reviewing the document tomorrow, I wanted to resend it to you. Please let me know if you have any questions Thank you, Justin ---------- Forwarded message --------- From: Justin Dodge <justin.dodge@hunziker.com> Date: Fri, Mar 10, 2023 at 9:52 AM Subject: Re: City of Ames Climate Action Plan DRAFT To: Schildroth, Deb <deb.schildroth@cityofames.org> Cc: Gwiasda, Susan <susan.gwiasda@cityofames.org>, Rankin, Merry L [FPM] <mrankin@iastate.edu>, Kom, Don <donald.kom@cityofames.org> Good afternoon Deb, Susan, Merry and Don - In reviewing the document, one concept continues to haunt me - requiring net zero new construction through rezoning/annexation. It comes across as 100% stick and 0% carrot. I see where it says you would create a tax abatement program, but if someone doesn't qualify for the incentives, it wouldn't matter because the City would require the efficiency goals the City wants through the requirement. If we require this, it would add significant costs to every home. Homebuyers are already struggling to afford homes. We are currently operating under a modified version of the 2012 energy code; if we were operating on the 2018 energy code and made this jump, it was estimated to add another $60k to $85k to every home. This is really scary and I believe there wouldn't be a market in Ames anymore. I believe the demand for our lots in Ames would disappear. Gilbert, Nevada, Huxley and Ankeny would benefit significantly from this policy. Then we have another unintended consequence, those people who didn't build in Ames, yet work here will be driving here every day to work. I would plead with you and the City to remove this requirement through annexation/rezoning as a recommendation Thank you for your time working on this project and your consideration to this topic, Justin On Tue, Feb 28, 2023 at 7:15 PM Schildroth, Deb <deb.schildroth@cityofames.org> wrote: Dear Supplemental Input Committee Members, We are at the stage in the Climate Action Plan process where your review and comments are requested on the CAP plan draft document. The draft plan is concurrently being reviewed by the Project Team (Susan Gwiasda, Don Kom, Merry Rankin, and me) as well as the City’s Technical Team (which includes our Utilities, Public Works, and other subject matter experts). The CAP draft will be emailed to you via SharePoint. As a Supplemental Input Committee member, it is for your review only. While nearly all documents generated by the City of Ames are public record, and we are very transparent with information, draft reports and works in progress are exempt from public record law. However, the final product will be widely distributed, and we hope reviewed by many! Once you open the email, click on the document and you will be asked to accept a code. The code will be emailed to you immediately and once you enter it, you will have access to the document. In the upper right-hand corner, click on “Editing” and select “Review” and begin making comments and suggestions. Your changes are automatically saved, so there’s no need to save the document separately. We need your comments and suggestions by Monday, March 13th. In addition to the comments and suggestions collected from Input Committee members and CAP Project and Technical Teams, public input will be collected after the April 18 City Council Workshop and before the final adoption of the CAP. Given the broad collection of information, we anticipate common themes across comments and suggestions. While we will do our best to capture and include these themes in the process, specific comments and suggestions may or may not be reflected in the final plan. Please contact me if you have any questions or experience problems accessing the document. Deb Schildroth Assistant City Manager 515.239.5202 direct| 515.239.5142 fax deb.schildroth@cityofames.org| City Hall, 515 Clark Avenue | Ames, IA 50010 www.CityofAmes.org | ~ Caring People ~ Quality Programs ~ Exceptional Service ~ -- Justin R. DodgeHunziker Companies 105 S. 16th Street | Ames, IA 50010 C: 515.520.2478 O: 515.239.8676 | justin.dodge@hunziker.com Licensed in the state of Iowa B68264000 -- Justin R. DodgeHunziker Companies 105 S. 16th Street | Ames, IA 50010 C: 515.520.2478 O: 515.239.8676 | justin.dodge@hunziker.com Licensed in the state of Iowa B68264000 -- Justin R. DodgeHunziker Companies 105 S. 16th Street | Ames, IA 50010C: 515.520.2478 O: 515.239.8676 | justin.dodge@hunziker.comLicensed in the state of Iowa B68264000 From:John Wilson To:City Council and Mayor Cc:Mary Wilson; Doreen Berg; Mary Richards; Jan L. Flora; Flora, Cornelia B; Francis Todey; Chuck Glatz; Kirschenmann, Frederick L [PH RS]; Lee Anne Willson; <rick@brimeyerllc.com>; Crawford, Theresa R; Elizabeth B.; Lisa Magner; sueosweiler@gmail.com; Jody Melcher; Clare Heinrich Subject:Urging City Council to approve initial implementation of Community Climate Action Plan Date:Friday, May 5, 2023 12:20:32 PM [External Email] Dear Mayor and City Council, As citizens of Ames we believe implementing an incremental Community Climate Action Plan (CAP) for the city of Ames is both beneficial for our geographic community and doable during the timeline of the Plan. We urge the entire City Council to vote “Yes” to the proposed Climate Action Plan. Since coming to Ames seven years ago, we have tried to be informed, contributing members of the local community. We are glad to see the development of the draft Action Plan for reduction of Greenhouse Gases in Ames sets specific (but flexible) goals for 2035 and 2050; the goals are ambitious, but achievable with community support. The CAP prioritizes city and community efforts to reduce consumption of Greenhouse Gases. Indeed, city staff comments on the Plan outline many specific strategies for implementation of the Plan. One specified strategy, for example, is for the city to hire additional 1.5 full time staff to assist the community transition "through education and awareness". There are many additional benefits for the Council approval of the proposed implementation of the CAP, including the City possibly having more access to federal incentives and community residents being more likely to apply for Inflation Reduction Act (IRA) rebates and/or other newly available incentives, (for example purchase of more fuel efficient cars). Besides material benefits, Ames is commonly known for it’s forward thinking on environmental conservation expressed through education, organizational work, volunteer groups, church green teams and care for creation teams, and young students urgently concerned about the environment and the future. We really want the City Council to know many people will be positively directed by the unanimous approval of the proposed Climate Action Plan. Ames has been provided with a road map for moving into a modern era of more sustainable use of our resources. Considerations about financial cost are important in every household, business office, governmental body, and city community overall. However, the final approval of implementation of the Climate Action Plan is the long term ethical one for the good of this city. The priority for the future is not one of economic costs and benefits alone. We urge all Council members to approve the Plan and prioritize initial implementation steps. Sincerely, John and Mary Wilson 1506 Stone Brooke Rd. Ames, Iowa 50010 (515) 232-1087 From:Schildroth, Deb To:Hall, Renee Subject:FW: Comments Date:Friday, May 26, 2023 3:26:41 PM Attachments:image001.png Hi Renee, Here is another email with comments on the CAP. Thank you Deb Schildroth Assistant City Manager 515.239.5202 direct| 515.239.5142 fax deb.schildroth@cityofames.org| City Hall, 515 Clark Avenue | Ames, IA 50010 www.CityofAmes.org | ~ Caring People ~ Quality Programs ~ Exceptional Service ~ From: James Johnson <dagwoodbumstead@yahoo.com> Sent: Friday, May 26, 2023 12:34 PM To: sustainability <sustainability@cityofames.org> Subject: Comments [External Email] In the US, and particularly in Iowa, we don't have the localized climate issue that plagued places like Southern California and high density population area in the 70's. Technical advancements in out lifetime have lowered emissions drastically...now it's time to let the rest of the world catch up. No one is as blatantly ignorant about taking care of our local community as was common in the 70s and 80s. People aren't dumping used oil on their gravel roads (largely recovered and recyled), Diesel trucks have had massive improvements in this time. The general population has taken much better care of their locale, and are much more considerate than in decades past (you just don't see garbage piling up along the road as in the past. We're living in great times, but more focus should be given to other priorities. Priorities like expanding our city, creating opportunities for more life impacting daily existence...we are one of the top 10 largest cities in Iowa and we have no Burger Kings, KFC's, convienient or efficient traffic flow in and through or around town. Everyone says "oh, we just go to Ankeny for that stuff"...why, why can't we have nice things here. We are slipping behind, no matter what study or survey is proclaimed to give us a best in Iowa, the Nation title or status etc. Travel the country and we are behind, way behind, other towns in growth and opportunities. Considering our average income in this city to others, we should have much more available to our citizens (and no it doesn't need to be provided by government). I know it takes private funding for that. But who is stepping up, or more important why aren't they? In the end, this city needs vision...we are lacking big time regarding ideas about what we can become here. We need more for our city than a climate plan which will do absolutely nothing on a global level. From:Schildroth, Deb To:Hall, Renee Subject:FW: Response to ISU Daily Reporting Date:Monday, May 15, 2023 4:58:47 PM Attachments:image001.png Renee, Here is CAP input. Deb Schildroth Assistant City Manager 515.239.5202 direct| 515.239.5142 fax deb.schildroth@cityofames.org| City Hall, 515 Clark Avenue | Ames, IA 50010 www.CityofAmes.org | ~ Caring People ~ Quality Programs ~ Exceptional Service ~ From: Shahan, Jaiden C <jshahan@iastate.edu> Sent: Friday, April 28, 2023 5:32 PM To: sustainability <sustainability@cityofames.org> Subject: Response to ISU Daily Reporting [External Email] Dear City of Ames, Hello, I am Jaiden Shahan, a junior in agricultural studies at ISU. I am responding to comments reported by the ISU Daily in this article. I have not read through the full draft yet, but plan to at least do one pass-through. I have been living in Ames since the fall of 2021, going to ISU and working the summer in Ames. I will be remaining this summer as well. I come from a small town in Iowa of under 2k people and thought moving to Ames would be terrible. It certainly felt like that at first, but I have come to love Ames. I plan to stay here after graduation if I can find a job with some organizations I am looking at. One of the huge reasons I plan to stay in Ames is the CAP. I am part of the student organization Climate Reality and on the student government sustainability committee. I know I care more about the environment than most. However, according to this article from the Daily, a large majority of current students are concerned about sustainability. Some members expressed concern about Ames losing residents due to the CAP. I disagree that this is a major concern of the CAP for two reasons. One, as said previously, the youth are concerned about climate and the environment, much more than older generations. If Ames wishes to keep or attract graduating students like me, they need to wow us and show us a world where a city government takes the environment seriously. If I do not settle in Ames, it'll only be to run for local office in a small town and promote sustainability there. Two, to promote cheaper housing, relying on fossil fuels is the wrong way to do it. Ames should focus on building a more liveable city with businesses decentralized, allowing people to just walk to get groceries. Ames should promote denser populations, forgoing expanding to more suburbs for more multi-family housing and apartments instead. America is the largest contributor to climate change. Climate change continues to kill people and cause a multitude of severe problems globally. Ames can not simply stand idly by and do the bare minimum like other cities. Ames must show environmental justice means the more well-off places of the world, like Ames, will do what they can to alleviate the world of this phenomenon that disproportionately affects and kills the poor in the world. Iowa State will also need to have a large role in reducing Ames' emissions. My groups have advocated for a more sustainable ISU and talked to the BoR as well as officials at ISU. Climate Reality will continue to recruit new students and continue to ask ISU for more sustainable change. As we students do what we can to improve ISU, I ask y'all do what you can in your positions to improve Ames. Thank you, Jaiden Shahan Survey finds students wantISU to emphasizesustainability Iowa State students expressed theirinterest in the university establishing itselfas a leader in sustainability, according toa report put together by the Sustainabilityin Curriculum-Change (SiC-CHANGE)team. The report surveyed a total of iowastatedaily.com Ames Climate Action Plandraft unveiled The Ames City Council was presented adraft of a Climate Action Plan from whichoutlined expenditures from 2023 to 2050for the $3.2 billion plan, and estimatedAmes could receive $770 million from theInflation Reduction Act. The draft was iowastatedaily.com From:Ken Birt To:City Council and Mayor Subject:Climate Action Plan Date:Thursday, June 1, 2023 10:05:35 AM [External Email] Mayor Haila and City Council, I appreciate your work on the Climate Action Plan. This is a complicated undertaking and I am not familiar with the details. I support this action and favor spending money now to invest in the future for the City of Ames. Ken Birt 303 Hickory Dr Ames Iowa 50014 Ken.birt.118@gmail.com 515-238-1699 From:Schildroth, Deb To:Hall, Renee Subject:Fwd: Climate Action Plan comments Date:Saturday, May 27, 2023 9:43:39 AM Hi Renee Forwarding more comments. Thanks Deb Sent from my iPhone Begin forwarded message: From: Lee Anne Willson <lee.anne.willson@gmail.com> Date: May 26, 2023 at 7:49:46 PM CDT To: sustainability <sustainability@cityofames.org> Subject: Climate Action Plan comments [External Email] The CAP as drafted is an excellent map to where we need to go. It tells us what is possible, and what it will take to do the journey in the time we have. As with any journey, we will probably take a different path at times as conditions change, but at least actions can be compared with the plan and evaluated according to whether they will help or hinder progress on the CAP. The color bands on figure 9 are hard to match to the labels - why is there a purple stripe at the bottom? - and the colors are not sufficiently different that we can do it without the stripes and labels being in the same order. They mostly are, but not all, so that is confusing. The introductory material is confusing, and some of the propagates into the report. The earlier drafts used just the 3% discount rate, but then somehow zero discount crept into the discussion and people are getting confused by that. It is my understanding that the SSG estimates did not change, but that the calculation was carried out without discounting for some reason and this is now mixed in through the report. I encourage you to put it back into just the standard form. There could be a footnote about this: This is standard. If we don’t discount, then future costs and future savings both increase. Because more of the savings happen later, the difference between these is smaller in the undercounted case. However, the discounted case is closer to what is likely to happen.” Overall: I’m encouraged by what this shows, and urge the City Council to accept it. This will be very helpful in keeping the city focused on those actions that will reduce our risks from climate change. Lee Anne Willson From:Lee Anne Willson To:City Council and Mayor; sustainability Subject:Blog post addressing the cost of climate action Date:Friday, April 14, 2023 10:44:25 AM [External Email] My latest blog post addresses the thorny issue of paying for the CAP. I’ve based my analysis on the draft 2023-24 budget and the City report on the CAP from November. (See https://www.amesclimateaction.org/post/the-budget-and-the-climate-action-plan ) I’ve heard a number of statements of concern about the numbers provided by SSG. While the Climate Action Plan will definitely require the City to find money to invest in infrastructure and programming, much of the $2.4B investment cited by SSG is money spent in the community, and only a fraction of this is obtained and spent by the City. If you see or hear a comment that the cost exceeds the city budget for the next 27 years it’s important to realize that this would be a reasonable comparison if the City was paying for all of this – but it isn’t. What fraction is the city paying? That is not pre-determined: For example, replacement of internal combustion cars in Ames with EVs could take place with minimal city intervention/cost, or the city could encourage this by installing chargers and providing cash incentives. In the blog post I argue that the $2.4B is more accurately represented as a fraction of the Ames GDP — between 1% and 3% — depending on how one extrapolates the GDP to 2050. That’s not tiny, but it is something one can imagine happening. That’s the up-front investment; the net cost may yet become negative (net gain). Similarly, the city’s net cost comes out to a small fraction of the City’s budget. The challenge is not the net cost, but the fact that the investment occurs soon, and the return takes time. Thus, the job of city staff and council is to find ways to invest now for future benefit. This may mean postponing large purchases, such as a proposed new WTE incinerator that may ultimately not be needed and would, if purchased, also lock in incineration for disposal of our waste. Lee Anne Willson 5326 Springbrook Drive Ames resident since 1973 Member of the Ames Climate Action Team but this note is not a group response From:Schildroth, Deb To:Hall, Renee Subject:FW: Climate action plan comments Date:Monday, May 15, 2023 4:57:37 PM Attachments:image001.png Deb Schildroth Assistant City Manager 515.239.5202 direct| 515.239.5142 fax deb.schildroth@cityofames.org| City Hall, 515 Clark Avenue | Ames, IA 50010 www.CityofAmes.org | ~ Caring People ~ Quality Programs ~ Exceptional Service ~ From: Lori Biederman <loriannbiederman@gmail.com> Sent: Saturday, May 6, 2023 4:48 PM To: sustainability <sustainability@cityofames.org> Subject: Climate action plan comments [External Email] I have read through the climate action plan and I am impressed with the thoughtfulness that went into it. I applaud the City of Ames for their effort to tackle climate change and I am excited to contribute to this change Thank you for your efforts Lori Biederman From:leopold ecology To:City Council and Mayor Subject:Support for CAP action and waste management changes Date:Sunday, May 28, 2023 12:43:12 PM [External Email] Greetings ~ THANK YOU all for your continued commitment to both enacting a climate action plan for Ames, and for your current engagement in taking a hard look at making some very important and much needed changes in our waste management priorities, processes and goals. That’s it — just a big thanks for your efforts. By the way, I know there are a lot of folks in town who are supportive and interested, even if you aren’t hearing from them. (I hear from a few!) ~ respectfully~ Jeri Neal 916 Ridgewood Ave Ames, IA 50010 From:Lisa Kuehl To:City Council and Mayor Subject:Ames" Climate Plan thoughts... Date:Monday, June 5, 2023 11:01:55 AM [External Email] Good morning, everyone! I have seen some of your plans to make Ames a more climate-friendly community and I love what you are doing. Thank you for all of your forethought and hard work. As someone who enjoys the opportunity to bike and walk whenever I can to run errands or just for enjoyment, I'd like to briefly share this idea with you as you work through the plan: Walking and biking in and around our shopping and dining areas is challenging for several reasons - traffic noise, traffic pollution and drivers that drive too fast. As an overall improvement to make Ames more walkable and bikeable, I would love to see more emphasis placed on lowering certain speed limits, enforcing existing speed limits, adding more crosswalks and pedestrian-safety features and creating a public service campaign to encourage Ames drivers to "Drive Clean/Drive Quiet." Many Ames citizens rely on their cars to perform the most basic of errands. If more of these above measures were in place, Ames could offer a much more pleasant experience on foot or bicycle out on, or adjacent to, our streets and roads. Thank you for your consideration. Lisa Kuehl Lisa K. Kuehl 5225 Cervantes Drive Ames, IA 50014-6919 (515) 451-1039 cell & text / (515) 450-5551 landline "FaceTime" me with your Apple device at lkkuehl@gmail.com "You can find excuses...or, you can find a way." From:Schildroth, Deb To:Hall, Renee Subject:Fwd: CAP Input Date:Thursday, May 25, 2023 9:15:29 AM Hi Renee - Just forwarding input for the Climate Action Plan. Susan has input she’ll forward from our social media platforms. Thanks Deb Sent from my iPhone Begin forwarded message: From: Pat Schlarbaum <patschlarbaum@gmail.com> Date: May 25, 2023 at 7:54:32 AM CDT To: sustainability <sustainability@cityofames.org> [External Email] Thanks for moving forward with climate action planning. Investing in Sustainable Solutions to map out a plan was worth every penny. Your efforts to ensure Ames contributes to a 21st Century economy is assured with your climate action revisions to our community. Thank you From:slibbey@netins.net To:City Council and Mayor Subject:Climate action(s) Date:Monday, June 5, 2023 10:38:57 AM [External Email] Mayor and Council: I just want to write briefly to say that I appreciate your on-going work addressing solid waste/recycling/waste to energy issues and climate change discussions. These are, obviously, inter-related issues and complicated ones to boot. Equally obvious is the fact that we need to be working on them in proactive ways. Not everyone will agree on such things and some will want to ignore them altogether. So, I just want to express my appreciation for the willingness of Council to recognize the challenges of the future and continue working toward long-term solutions, even when they are difficult and sometimes upsetting. Thank you, Steve Libbey 708 Brookridge Ave. Ames From:Tam Lorenz To:sustainability; City Council and Mayor; Schainker, Steve Subject:Climate Action Plan Draft: Comment Date:Friday, May 5, 2023 4:09:00 PM [External Email] Dear Council Members, City Manager, Consultants and Advisory Committee, I made it to around page 187 of the over 200 page Consultants’ report on a Climate Action Plan for Ames. I understood part of it and skimmed part of it. Below are only some of my comments, because I became tired of typing and you will probably tire of reading. I really wonder how many citizens have the time to study and comment on such a massive document, the goal of which is to dramatically change how we all live in Ames and thereby reduce carbon emissions. I tried to keep my comments generic and short. I failed, but remember the document itself is immense and my comments just skim part of the surface. Municipal Prohibitions, Federal Preemption and Natural Gas: Before I go into specifics of the Plan, I’d like to draw attention to the following recent legal opinion generated in response to a round-about municipal restriction on natural gas usage. One day before the Ames City Council met to receive the Consultant’s Draft Climate Action Plan, the Federal Court of Appeals for the Ninth Circuit issued an opinion in a case entitled California Restaurant Association v. City of Berkeley, Docket Number 21-16278, issued April 17, 2023. The opinion can be found by searching the case name on the internet or at 2023 WL 2962921 on WestLaw. Before the City spends much time considering how to achieve the aspirational goal of reducing or eliminating the use of natural gas by 2030, I hope Council will ask the Ames City Attorney to analyze the cited Ninth Circuit’s opinion. His office may have already begun such an analysis of this and related cases, but if not, I offer the following. At issue was a Berkeley Municipal Building Code provision that prohibited the extension of natural gas supply lines to new construction. The crux of the opinion addresses whether and when the express preemption clauses of the Energy Policy and Conservation Act of 1975 preempt state and local action to restrict use of products covered by the Act. See also, 42 USC sections 6292(a)(covered products) and 6297(c)(preemption). The Court found the specific ordinance was preempted, but the discussion and concurrence are also instructive. I realize the Consultants’ report refers to replacing natural gas with renewable natural gas. However, when questioned about the availability of renewable natural gas, during the April 18th Council meeting, I think I heard this was not an abundant or readily available resource. Whether I am remembering correctly or not, I think Ames policy makers should be aware of the Berkeley case. This is a complex issue and the law as articulated by the Ninth Circuit, which is arguably the most progressive federal circuit, does not bind the rest of the country. However, I think it is important to be aware of this changing area of law and of its potential for issues related to it to be considered by the U.S. Supreme Court if conflicts between federal circuits arise. Initial Capital Costs and Crushing Individual Financial Burden: The Plan’s Executive Summary provides, “On a cash basis, total expenditures in the low- carbon scenario are front-loaded between 2023 and 2030 before declining significantly in subsequent decades[.]” Page 22/page 18 print version. I think the chart entitled Economic Prosperity on page 92/page 88 print version encapsulates my concerns about many statements, similar to the one above, that are made throughout the Consultants’ report. The chart lists what are identified as co-benefits/co-harms. The following are quotations from the table for your easy reference: “2.3 Co-benefit: increased long-term affordability: Buildings: Initial capital costs for more energy-efficient buildings are more than offset with the resulting long-term savings in energy costs.” Likewise “Transportation: EVs have higher initial capital cost than ICE vehicles; however, in the longer-term, they save the owner more in avoided fuel [.]” And finally “Energy: Initial capital costs to replace high emissions heating and cooling technologies are more than offset with the resulting long-term savings in energy costs.” (Emphasis added). The document recognizes no co-harm that initial capital costs might bring. However, personal indebtedness, acquired to finance initial capital costs, is a co-harm. Yet, the far-reaching financial implications for individuals are not addressed. Describing the quoted text, as a co- benefit only, is premised on the incorrect assumptions that all individual home-owners, drivers or other citizens (a) have the ability to take on enormous debt for the initial capital cost to pay for a new heating system, an EV, solar roof-top panels and/or even new windows (b) have a life span long enough to pay off the debt and (c) have sufficient income so their level of expenditures for other goods and services or charitable donations will remain unchanged and therefore no loss will be experienced by the community. Many of us, who are considered to be in the economic middle class, may or may not qualify for no or low interest loans. Even if a 74 year old home owner, such as myself, qualified for a no interest loan, it is still an obligation that has to be repaid. Very likely, I do not have 20 years to pay off a loan. I may never sell my house during my lifetime, so recouping upon a sale is unlikely. In other words, the “long term” may not arrive. I don’t think I am alone in this situation. According to the 2020 Census, approximately 10 percent of the Ames population is over 65. I truly don’t mean to be disrespectful to any reader, but getting old is expensive. One of the primary ways for an older person to keep costs down and stay out of an expensive care facility is to remain in one’s own home, with in-home care-givers if necessary. This will become prohibitive if burdened by unforeseen loan debt acquired to comply with the City’s Climate Action Plan. Just One Example: Less than 3 years ago, I bought a high-efficiency natural gas furnace, for which I received a tax credit. My prior furnace was 25 years old. In 2030, my furnace will be just 10 years old. Will I be pressured or required to buy a completely new technology to heat my home? Will I be penalized if I don’t? I use my own experience and demographic only as an example. Variations of financial predicaments will be faced by young families or families financing college or trade school tuitions, young workers with student loan debt and many other scenarios where a family or individual will be called upon to acquire additional Plan-related debt. So Many Questions: The portion of the Plan that I could marginally absorb bristles with practical questions and projected expenses that don’t seem to be recognized or addressed. Just a few examples: Page 42/38 print version: Roof-top solar 2.5 Retrofits of homes built before 1981. The foreseeable added expenses for home owners include payment for the solar equipment, upgrading the home’s current wiring in older homes, installation, continuing upkeep more complex than shingle maintenance, repairing weather damage to panels more significant than for a damaged shingle, removal prior to re-roofing and re- installation afterward. These expenses do not seem to be addressed. Page 44/49 print version: 2.9 Heat pumps in residential retrofits: “Add air-source heat pumps for all buildings by 2040” Again, there is a requirement for a completely new heating technology different from the one that currently exists in many, if not most, Ames buildings. Again, none of the equipment, installation and upkeep expenses for building owners seems to be considered as a meaningful obstacle. Page 46/42 print version: 4.2 Electrify personal vehicles: “All light- and medium- duty vehicles sold in 2030 are zero- emission vehicles.” Does “all” mean all? Sold where? In Ames? Story County? Who’s the seller: Dealerships or individuals? Are existing, functioning gas-fueled cars and trucks to be discarded rather than sold as used vehicles, if the owner wants to buy an EV? How will owners be compensated for this asset loss? Pages 181-187/pages 177-183 print version: Inventory of Emissions and Small Moves The tables in this part of the Report appear to be an inventory of emissions upon which the Report’s recommendations were based. I tried to determine whether emissions from gasoline- powered lawn mowers and leaf blowers, as well as outdoor wood-burning fire pits and meat smokers were assessed. Anyone who lives near the latter two is aware of their smokey emissions. I found what might cover mowers and blowers in section 1.6.1 (p. 181/177) “Emissions from fuel combustion within City boundary”. It appears the report did not measure or include emission data because it is of “No relevance or limited activities identified.” Considering the number of mowers at work in Ames, the quoted comment is surprising. The section that I thought might cover fire pits and smokers is III.3 “Incineration and open burning“ (p. 185/181). However, that section appears to cover only emissions from solid waste that is treated within the City’s boundary, not untreated incinerations. I know the City has an open burning ban, but that does not cover fire pits and smokers. There is a reference to wood on p. 187/183, but I could not decipher its meaning. If the report does address emissions of items addressed in this section of my email, could someone please direct me to the information? My point: Moving away from individual use of gas mowers, blowers, fire pits and smokers, while irksome to their fans, requires more palatable carbon-efficient replacement expenditures than do solar panels, new windows, new heating source equipment or EVs. I realize planning for the reduction or elimination of the items I’ve described as examples entails small moves. However, lower cost incremental measures, rather than plans for large initial capital costs for individuals, may result in more readily accepted change by the public. Keep Public Trust: I am NOT suggesting Ames should avoid taking steps to reduce its carbon emissions for the benefit of current and future generations. Individual financial debt for initial capital cost is but one of the many practical push-back points an ambitious Climate Action Plan may face from an over-burdened public, regardless of demographic. I want City government and the people of Ames to strive for a better environment, but I urge decision makers to recognize trust in government, even at a local level, is not high. A Plan, that does not truly consider the current realities of citizens’ lives and finances, may not gain the support necessary to improve citizens’ future realities. Thank you for your work on this important set of issues. Tam Lorenz 311 S Maple Ave. Sent from my iPad 1 ITEM # ____47_____ DATE: 06-13-23 DEPT: ADMIN. COUNCIL ACTION FORM SUBJECT: REMOVAL OF FIFTH STREET BRICK PIERS AND ART RELIEFS BACKGROUND: The City’s Public Art Commission (PAC) manages the inventory of public art throughout the Ames community. In 1999, 15 brick piers were installed at street corners along 5th Street. One additional pier was installed in 2001. The 16 total brick piers are shown on the attached map (two at Pearle Avenue, four at Clark Avenue, three at Burnett Avenue, three at Kellogg Avenue, two at Douglas Avenue, and two at Duff Avenue). Each brick pier is approximately 48 inches in height, is capped with an engraved stone containing the intersecting street names, and contains two ceramic relief inserts. A typical example is shown below: The piers were one of several components of a Downtown District Development Plan pursued by the City in the late 1990s. This plan involved an inventory and mapping of the downtown area, development of streetscape standards (including specific elements for the 5th Street Corridor), and creation of designs and construction documents. In addition to other streetscape components created as result of this plan, Main Street, 5th Street, and 6th Street each received unique corridor elements: Main Street received brick piers with lighted columns and a mosaic tile wall at Burnett and Main, both designed by David Dahlquist (and both recently deaccessioned and removed due to deterioration); 6th Street received small-scale brick piers at street corners on which the street lights were mounted; 5th Street received the 4-foot brick piers with terra cotta reliefs. 2 The brick piers on 5th Street were installed by a contractor. The ceramic reliefs were created by the artist David Dahlquist and later installed into the completed piers. The reliefs are the portion of the installation that are contained within the City’s public art inventory; the brick piers themselves are not considered “art” within PAC’s control. Staff has been unable to determine the original construction cost for the brick piers. The creation and installation of the reliefs were financed in part through an Iowa Community Cultural Grant through the Iowa Department of Cultural Affairs ($15,000 grant). The cost of the original 30 reliefs was $17,000, and the two reliefs created for the additional pier in 2001 cost a further $2,500 ($19,500 total for the 32 reliefs). Although the piers were installed in compliance with accessibility standards, some of them are located in places where they provide only the minimum amount of required clearance (4 feet), resulting is accessibility challenges. Additionally, the brick has deteriorated over time, particularly near the bottom of the piers where freezing and thawing and contact with salt can occur. It does not appear feasible to relocate the brick piers given their condition and complexity of construction. Based on these issues, at its March 7, 2023 meeting, PAC approved a recommendation to deaccession the ceramic reliefs and remove the brick piers. PAC consulted with Ames Main Street, which expressed support for the removal of the piers (see attachment). Both PAC and Ames Main Street indicated a desire to attempt to retain the reliefs for potential future projects, such as incorporating them into a new display. Public Works staff consulted with a contractor to determine the estimated cost to complete the removal. The contractor’s quote is $1,500 for each pier ($24,000 total, for the removal of each pier, demolition of the footing below the adjacent pavement, and replacement with colored concrete to match the adjacent pavement (where applicable). It should be noted that due to the varying ages of the concrete around each pier, the colored concrete may not exactly match. The contractor’s quote does not include the cost to remove and preserve the 32 ceramic reliefs. Neither staff nor the contractor are confident that the reliefs can be removed intact. City staff believes they would be damaged, if not destroyed outright, by attempting to remove them. The Public Art Commission’s Public Art Administration account currently has a balance of $24,265, with an additional $6,000 in funding becoming available in FY 2023/24. However, the use of this funding source exclusively would have a substantial impact on other planned public art activities for the next 18 months. Because the brick piers are located within the right-of-way, the removal costs are eligible to be financed using Road Use Tax funding. Staff is proposing that the removal of the piers be completed using $8,000 in PAC funds (1/3 of the estimated demolition costs), and the 3 remaining $16,000 in costs (2/3 of the demolition cost) be financed from the Road Use Tax Fund available balance. ALTERNATIVES: 1. Approve the deaccession of 32 Dahlquist ceramic reliefs from the City’s Public Art Inventory, authorize the demolition of the reliefs and 16 brick piers located on 5th Street, and use $16,000 from the available balance in the Road Use Tax Fund to pay for the project with the remaining funding coming from PAC funding. 2. Authorize the demolition of the 16 brick piers on 5th Street, but direct staff to obtain quotes to have the ceramic reliefs removed for use in other art projects. 3. Refer this request back to the Public Art Commission or staff for further information. CITY MANAGER’S RECOMMENDED ACTION: The 16 brick piers and the associated ceramic reliefs have been exposed to challenging conditions including ice, salt, and water over the past 24 years. The brick piers present challenges to the navigation of the sidewalks and crosswalks along 5th Street, particularly for individuals with disabilities. Furthermore, it is the desire of the Public Art Commission and Ames Main Street to deaccession the art and remove the piers. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as described above. 4 Brick Pier Locations (in red) 1 Phillips, Brian From:Elizabeth Erbes <eliz@avecdesignbuild.com> Sent:Sunday, February 19, 2023 9:35 PM To:Erica Cc:Angie DeWaard; Phillips, Brian; Crystal Davis Subject:Re: Ames Main Street - Brick pillars with reliefs - 5th St Attachments:FIFTH STREET PIERS.jpg; 8 - PIERS AT PEARL.jpg; 5 - PIERS AT BURNETT.jpg; 7 - PIERS AT CLARK - SOUTH.jpg; 6 - PIERS AT CLARK - NORTH.jpg; 4 - PIERS AT KELLOGG AND BURNETT.jpg; 3 - PIERS AT KELLOGG.jpg; 1 - PIERS AT DUFF.jpg; 2 - PIERS AT DOUGLAS.jpg [External Email] Greetings! Thanks for the invitation to involve the AMS Design Committee in regards to the brick pillars on fifth street. I have attached the original drawings showing the type and location of the 16 pillars. The Design Committee has often discussed the visual and physical barriers of these pillars. We looked at your options and offer our opinions below in Blue text: 1. As the pillars are technically and barely within ADA guidelines, leave as-is. (This would require no further action.) Maintenance may still be required on several of the columns. 2. Attempt to move the pillars to a better location near their current placements. (This would require some further research on feasibility dependent upon condition and other concerns.) The piers sit on a deep, 2' diameter footing. Moving the piers would require digging down to the base of the existing footing to remove it. Then a new footing would be required under the relocated pier. This option could require excavation of a 10'x10' area including removal of sidewalk in that area. 3. Decommission the pillars altogether, but (if possible) cut out the terra cotta reliefs and try to incorporate them into a different display, potentially in City Hall or other. This is the option we prefer. We would suggest decommissioning all the piers, then removal can happen as needed without returning to the City Council for approval as projects move forward. I have attached the original plans and images of the piers with terracotta reliefs. The piers are noted as to which corner of the intersection they are located NE, SW, etc. The third letter designates the side of the pier the terracota is located. You will notice there are several duplicates. Possibilities for reuse (we very much like this idea): inserts in benches in parks downtown inserts in walls in new AHM galleries inserts in planters along the streetscape Erica, just to clarify, there are only three piers at 5th and Kelloggg, the fourth corner features the fountain. Let me know if you have any questions or need additional information. Thanks, Eliz 2 ELIZABETH ERBES Architect | Partner | AIA | CEFP | LEED BD+C AVEC DESIGN + BUILD avecdesignbuild.com 131 Main Street | Ames, IA 50010 515.233.4641 office | 515.520.4273 cell On Wed, Feb 8, 2023 at 10:51 AM Erica <ebriest@hotmail.com> wrote: Hello Eliz, Allow me to introduce myself; I am Erica Briest, the current Chair of the Public Art Commission and I need to clarify which brick pillars we are talking about. On the map there are only 3 pillars indicated at the intersection of 5th & Kellogg, but all 4 pillars are problematic. At the Douglas intersection only the pillar labeled #6 is an issue. I hope that didn’t confuse anyone, but if it did, please ask me. Looking forward to working with you on a solution that works for everyone. Serving With Perfect Vision, Erica Sent from Erica’s iPhone On Feb 8, 2023, at 9:18 AM, Angie DeWaard <angiedewaard@gmail.com> wrote: Hi, Eliz! I wanted to reintroduce myself - I'm Angie DeWaard. I'm past-chair on the Ames Public Art Commission. I have included Erica Briest (our current chair), and Brian Phillips, Assistant City Manager. I believe when we first started discussing the wall at Tom Evans Plaza and the lighting fixtures, you had mentioned that some of the brick pillars with the terra cotta reliefs on them were in disrepair. Due to budgeting and other concerns, we limited our scope to one area at a time. We've had it brought to our attention that, while technically within ADA guidelines, a few of the pillars (see attachment for pillars in question) crowd the crosswalk and are a potential impediment for the vision-impaired, bikers, etc. In combination with your earlier concerns, we wanted to revisit these pillars with your group and get your input and opinions. After discussing at our meeting last night, we would like to take your input and ours to City Council with recommendations for the pillars in question (and potentially the future of others). The three practical solutions we could see are: 1. As the pillars are technically and barely within ADA guidelines, leave as-is. (This would require no further action.) 2. Attempt to move the pillars to a better location near their current placements. (This would require some further research on feasibility dependent upon condition and other concerns.) 3. Decommission the pillars altogether, but (if possible) cut out the terra cotta reliefs and try to incorporate them into a different display, potentially in City Hall or other. 3 Would you happen to have any input or thoughts on these ideas, or potentially have any other ideas we haven't considered? We'd love to partner with you on this. Thanks so much, Eliz! Angie -- Angie DeWaard angiedewaard@gmail.com 1 ITEM #: 48 DATE: 06/13/23 DEPT: Police COUNCIL ACTION FORM SUBJECT: SETTLEMENT AND 8-MONTH LIQUOR LICENSE RENEWAL FOR OUTLAWS, 2522 CHAMBERLAIN STREET BACKGROUND: In November 2022, the City Council declined a request to renew a Class “C” liquor license for Outlaws. At that time, the establishment had failed compliance checks on March 25, 2021 and October 20, 2022. The Police Department conducts compliance checks on establishments that hold liquor licenses in the city. These checks are completed by taking an underage person to liquor licensed establishments who then attempts to purchase alcohol. A business passes the check if the employee asks for identification and rightly refuses the purchase. An establishment fails the compliance check if the employee sells to the underage person. In addition to Outlaws failing the compliance checks, in the previous 12 months, Ames officers cited 15 individuals for being on-premises underage, six of whom officers were able to verify used a fake ID to gain entrance. Most troubling, was evidence through text messages that employees, including a manager, were colluding to allow minors to enter. Since the denied renewal, the establishment has filed an appeal with the Alcoholic Beverage Division (ABD). While this appeal is pending, Outlaws has continued to operate under its previous license, except for a 30-day suspension issued by ABD as required by law for the second failed compliance check in a two-year period. RECENT DEVELOPMENTS: Following the November 2022 denial of license renewal by the City, Outlaws has passed two compliance checks (March 9, 2023 and May 4, 2023). and no minors have been found on-premises. While the license revocation process is pending before ABD, City staff was approached by the liquor license holder to discuss a potential settlement (see attached settlement). The establishment has provided staff with the following list of changes to operations since November:  Executed a Code of Conduct which is now included in the Outlaws employee handbook. The Code of Conduct requires, in part, an attestation from every employee stating that they will immediately notify management if they witness or are asked to participate in any illicit activities of any kind. 2  Outlaws is now managed by an individual with significant experience in the industry and is well regarded for his integrity and ability. This individual is highly knowledgeable and skilled in compliance with Iowa law regarding Alcoholic Beverage Control.  The official job duties of the Manager position have been updated to require the Manager to significantly increase the amount of time and effort they must spend monitoring the front door and exits to ensure no underage individuals are allowed entry.  The job responsibilities of the employees in charge of checking and monitoring IDs have been completely overhauled. Only two designated employees are allowed to be working the front door on any given night. Those two employees receive substantially higher wages than the other employees and are required to attend management meetings in person every Monday. They are also required to attend every police ID meeting and are to receive a monetary bonus at the end of every month if the Ames Police department certifies zero minors have been allowed entry that month. These employees receive no bonus if even one minor is allowed entry into the bar in any given month. These employees are further subject to termination if more than one minor per month is identified to have been allowed in the bar by the Ames Police Department.  Hand ID scanners are now utilized at the front door. The door staff is required to scan 100% of the IDs that are used to enter the bar. These scanners document every ID used and are captured in the scanner’s memory. The scanners and their encoded memory are always to be made available to the Ames Police Department to assist with their efforts to ensure no fraudulent IDs are being utilized.  Outlaws now conducts monthly all-staff meetings to communicate monthly progress regarding compliance with all applicable Alcoholic Beverage Control laws. Through these meetings, the entire staff is continually made aware of the importance of following the law and is repeatedly trained on all relevant job duties needed to ensure compliance.  Outlaws now conducts in-house “sting operations” to audit its patrons. The Regional Manager, Brad Temple, conducts both announced and unannounced visits during both busy and less busy times to ensure the Manager has staffed according to procedure, is in position to properly supervise the key areas of the bar, and accompanies the Manager in asking customers at random for their IDs. The proposed settlement contains a two-pronged approach in exchange for an approved 8-month license: The first prong contains the preventative measures Outlaws has outlined above. The second prong contains additional remedies that the City could implement for a failure to maintain compliance. Therefore, in addition 3 to the preventative measures outlined above, five remedies would be enacted for this renewal: 1. Failure of any compliance check during the 8-month license period will result in initiation of revocation proceedings. 2. If five or more minor on-premises violations are issued at Outlaws in a 24- hour period, a report will be made to the Ames City Council regarding the number of violations. 3. Any other serious violations that occur on the premises will also be reported to the Ames City Council. 4. Ames City Council has the authority to suspend a license, revoke a license, or impose a civil penalty for violations of Iowa Code Chapter 123 and/or violations of the Ames Municipal Code. 5. If City staff observes that the changed business practices are not being maintained a report will be made to the City Council to consider taking action on the license. The Council should note that an action to revoke a liquor license is a serious consequence. The revocation applies to the physical address of the establishment and not the establishment itself. No liquor license may be issued for that physical address for a period of two years regardless of who owns/manages the establishment, which prevents names and/or ownership changes from taking place as a strategy to avoid the revocation. If the City Council declines to settle with Outlaws, the case concerning the Council’s November 2022 denial of the requested license renewal will proceed to the ABD administrative revocation hearing. It may continue through the administrative process which includes initial hearing by an ABD officer, appeal to the Director of ABD and further appeals to District Court. ALTERNATIVES: 1. Approve the following actions related to Outlaws, 2522 Chamberlain Street: a. Accept the attached settlement agreement. b. Issue an 8-month Class “C” liquor license. 2. Do not authorize a settlement and await the outcome of the appeal process being pursued by Outlaws. CITY MANAGER’S RECOMMENDED ACTION: 4 Since the denial of a 12-month liquor license in November 2022, Outlaws has made several changes to its business operations and there have been no further violations since that time (including no on-premises violations and passing two successful compliance checks). In addition, a settlement with Outlaws would allow the establishment to obtain an 8-month license in exchange for performing the preventative efforts mentioned above. Staff believes the proposed terms have a high likelihood of achieving the compliance that is expected of a license holder. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 A & B, as noted above. !"#$%&''( )(*+**,$-./0#$123"0//"$-4!&"5%2)(67 8(9:-/&9 3"50;< +==>?@+>+A*B>CDBDDE ''(>*FG/#H,:I/2!/$-4!&"5%29:-/&65%$< +==>?:2J0/%G,1"/)K @+>+A*B>CDBDD %,1"/H50*LM-$1#H5- 9 )( Item No. 48 ! "#!$% &!'!()*+,-./0012% /3%42% $ 5 !167 89'*:*-%2%40; ; *,*!!'*.<= >*?!'$% @. A04 %4$% 40; BCD ! "#$%&'(!)'*+,-./0123.$45678.-/ 9(*:( ;<' 9(*:=' >?:( ;<')!'(9<' @& ? ;(:( ;@& ? ;(:=' A)A':( ;<' A)A':=' <' %&'(!)'*%)' 1 ITEM #: 49 DATE: 06-13-23 DEPT: P&H Staff Report REQUEST TO INITIATE A ZONING TEXT AMENDMENT TO ALLOW FRONT YARD PARKING FOR APARTMENTS WITHIN THE PRD OR PUD ZONING DISTRICTS June 13, 2023 BACKGROUND: City Council received a request from Luke Jensen as part of their May 9th non-agenda packet to consider changes to the Planned Residence District (PRD) and Planned Unit Development (PUD) Overlay standards related to construction of front yard parking and apartments. Mr. Jensen is interested in developing a vacant site on Mortenson Road that is currently zoned PRD. Apartments are an allowed use within the PRD zoning district, but development is subject to the standards of the PRD. Although a PRD grants latitude to City Council to approve certain deviations, the Zoning Ordinance requires conformance to all parking requirements, including location, number, and layout. In this case, the issue is that parking lots are not allowed to be constructed between a building and the street. Mr. Jensen is exploring a concept that would develop the site with an apartment building, rather than townhomes, and to do so he desires to seek approval of some underground parking and some surface parking located in the front of an apartment building. The conceptual design is for one building situated parallel to the street with parking located along the front façade for the length of the building, additional parking is to the rear of the building. The surface parking in front of the apartment building is the reason for the request because within residential zones the City does not permit front yard parking, i.e. parking between a building and the street for the entire width of the lot. The City prohibits front yard parking within residential zoning districts to maintain a residential appearance for development. The design intent is also for a more approachable building design that does not isolate pedestrians from conveniently accessing a sidewalk or street compared to navigating across a parking lot. street. The current standard was incorporated into the 2000 Zoning Ordinance adoption. The specific request is to modify the zoning standards to allow for City Council to approve as part of the standard Major Site Development Plan approval process allowing for front yard parking where it would otherwise be prohibited. The proposed change would not allow front yard parking lot by right, only the ability for it to be considered within a site development plan review. OPTIONS: 2 The requested change is a narrow request requiring minimal edits to the Zoning Ordinance to implement. Options are limited for a text amendment to essentially stating it is allowable, unless City Council wanted to create specific performance characteristics for front yard parking within a PUD Overlay or PRD. Any proposed changed would only apply within a PRD or PUD Overlay, meaning a site would need to exceed 2.0 acres to be eligible to seek a rezoning and Council approval of a project with front yard parking. If a text change is approved, existing sites that would want to create front yard parking would have to propose an amendment to their approved plan and seek City Council approval. Option 1: Allow for City Council approval of front yard parking within a PRD and PUD Overlay. City Council would be able to review the circumstances of the request, what conditions may support such a design, and what types of changes to standards if any, are desirable within the context of a PRD or PUD zoning district. City Council is not obligated to approve any rezoning or site plan with deviations and would make a decision on a case-by-case basis if Option 1 was to be approved. This option meets the applicant’s request. If City Council selects this option, the applicant could apply for a text amendment as directed by Council. Option 2: Allow for City Council approval of front yard parking, within defined parameters, as part of a PRD or PUD Overlay PRD zoning and the PUD Overlay grant the Council discretion for allowing variations from standard zoning requirements; however, they also include additional requirements and considerations that are applied to projects within these zones as part of the evaluation of the merits for the requested relief from standards zoning. In some cases there are tradeoffs or enhancements to project to allow for a variation. If City Council believed allowing for front yard parking may be okay but only within specific defined parameters, this option would create some defined requirements rather than allow for case by case review. Standards that could be applied include a % coverage limitation of paving in a front yard, parking lot setbacks that exceed building setbacks, and or specific landscape screening requirements compared to default front yard requirements. This option may or may not meet the applicant’s interest depending on what type of parameters were placed upon the parking design. For the applicant’s specific site concept, the majority of the frontage would have front yard parking within the conceptual design that develops the site with one building parallel to the street. It may be setback more than 25 feet from the street and have enhanced landscaping. If City Council selects this option, the applicant could apply for a text amendment as directed by Council. Option 3: Decline the Request 3 If City Council finds the current standards are appropriate and no changes are warranted, they can decline to initiate a change. The developer will have to consider development of the site in conformance with current requirements. STAFF COMMENTS The City’s standard parking location requirement has been successful for the most part about screening parking lots and addressing appearance compatibility interests. At times this approach can limit building placement options that might provide a more diverse building footprint than is typically done with the parking requirement. Allowing for a change that affect only PRDs or PUD Overlays may be appropriate as a way to address unique conditions of a site compared to changing standard that would apply city-wide. Any change should not allow for creation of additional parking that diminishes design compatibility with large amounts of front yard parking or enables higher density of units overall with greater amounts of impervious area due to locating parking in the front yard. Staff also believes that in environments that are conducive to walking, the priority should be for buildings adjacent to the street with entrances to the street and not large parking areas. With the Major Site Development Plan review requirement and design requirements of the PRD and PUD Overlay, staff believes that these processes can allay these concerns through Option 1 or Option 2. 1 ITEM #: 50 DATE: 06-13-23 DEPT: P&H Staff Report REQUEST TO WAIVE REQUIREMENTS FOR A SUBDIVISION OF RURAL LAND IN THE AMES URBAN FRINGE IN BOONE COUNTY June 13, 2023 BACKGROUND: Dan Sansgaard, executor of LVS Farms, LLC in Boone County, recently contacted Mayor Haila and the Council Members regarding his desire to subdivide the LVS farmland into parcels smaller than 35 acres (Attachment A, Map- Attachment D). Any division of land within 2 miles of Ames is subject to City review for conformance to the City’s Subdivision Code or for consideration of a waiver of city standards. The purpose of splitting up the farmland is to make it ready to divide ownership between several siblings. They are amenable to plat restrictions limiting future development. The properties, approximately 241 acres, are west of the City and just over a mile from the Ames city limits on Ontario Street (Attachment B). The land falls within the two-mile Ames Urban Fringe and is mostly within the Boone County Urban Reserve classification. LVS has additional acreage in Boone County outside of the Ames Urban Fringe. A portion of the property lies within the Fringe Land Use Natural Area designation (Attachment C). Ames Plan 2040, the City’s comprehensive plan, states that the minimum lot size within the Urban Fringe is 35 acres (UF3-1 and UF4-3). Existing farmsteads, however, are allowed to break off into parcels smaller than 35 acres. Restricting the size of parcels serves to facilitate future growth by ensuring that property lines and ownership do not become so fractured that development and annexation are inhibited. It is easier to develop a large acreage than to develop, in a piecemeal fashion, many small parcels. GUIDING PRINCIPLES FOR THE URBAN FRINGE: AGRICULTURE AND NATURAL AREAS UF3-1: Agricultural Preservation. Agricultural areas are designated to preserve appropriate land for farming and limit the encroachment of residential and other uses into these areas. Land divisions are permissible only to allow for splitting off an existing homesite or farmstead from a farm area. Minimum lot sizes are proposed at 35 acres matching Story County A-1 zoning standard. 2 URBAN RESERVE AREAS: UF4-3: Lot Subdivision. Land divisions are permissible only to allow for splitting off an existing homesite or farmstead from a farm area. Divisions should not create parcels that can limit future annexation options. Land Divisions within the Urban Reserve Area shall meet a minimum lot size of 35 acres. SUBDIVISION REQUIREMENTS: The Subdivision Ordinance requires infrastructure improvements with the subdivision of land. These improvements include sidewalks, right-of-way dedication, extension of utilities, and street trees. The code, however, also provides for the waiver of subdivision requirements. Sec. 23.103. WAIVER / MODIFICATION. (1) Where, in the case of a particular subdivision, it can be shown that strict compliance with the requirements of the Regulations would result in extraordinary hardship to the Applicant or would prove inconsistent with the purpose of the Regulations because of unusual topography or other conditions, the City Council may modify or waive the requirements of the Regulations so that substantial justice may be done and the public interest secured provided, however, that such modification or waiver shall not have the effect of nullifying the intent and purpose of the Regulations. In no case shall any modification or waiver be more than necessary to eliminate the hardship or conform to the purpose of the Regulations. In so granting a modification or waiver, the City Council may impose such additional conditions as are necessary to secure substantially the objectives of the requirements so modified or waived. The subject property is well outside of the Ames City Limits and is unlikely to be developed in the near future. There is currently no proposed development between the western limit of Ames and the subject property. OPTIONS: Presuming City Council desires to proceed with initiating a text amendment, staff has generated three options tailored to the Overflow request. Option 1: Consent to Proceed With Full Waiver Request This option would direct staff to work with the applicant to create a subdivision layout with parcels smaller than 35 acres based upon their Attachment D concept, but with a plat note prohibiting the properties from being used for any use other than agriculture. With a waiver of subdivision standards, the applicant may proceed with submitting either a plat of survey for City approval or a Final Plat for City approval depending on the final determinations on configurations and number of lots. 3 Option 2: Consent to Proceed with Waiver Request for Only the Parcel with a Farmstead This option is more limited in only considering changes to one property configuration to facilitate splitting off the one existing farmstead and leaving the other properties as they are currently configured. Splitting off a farmstead is consistent with policies of Ames Plan 2040 within the Urban Reserve Overlay. This option would leave all other parcels as is and not create any other parcels smaller than 35 acres except for the parcel related to the farmstead. The division would also limit the split-off land from being an additional buildable parcel with a note on the plat. Option 3: Decline the Waiver Request The City Council can decline the request and maintain the parcels in their current configuration or proceed in a manner that meets all City subdivision requirements for lot size and improvements based upon the policies of Ames Plan 2040 for larger minimum lots sizes. STAFF COMMENTS The Urban Reserve is a relatively new classification and we have not reviewed a proposal of this type previously. Ames has a policy of only subdividing land in the Urban Fringe into parcels that are at least 35 acres for areas seen as Agricultural and Farm Service classifications and within the Urban Reserve Overlay. Subdivisions that intensify use near the City and do not include urban development standards can be counter to the City’s plans for growth and expansion. Mr. Sansgaard has communicated to staff his desire to subdivide his family’s farmland in Boone County to facilitate division of the property among a group of heirs. Staff has reviewed a rough draft of the proposed subdivision and finds that the owner’s intent can be accomplished while complying with Ames Plan 2040 with no new developable lots. If there is a plat restriction allowing for agricultural uses only, City Council could find that the proposed parcels that would be smaller than 35 acres will not inhibit orderly growth of the City into Boone County. Due to the distance of the property from any existing development, the need for infrastructure improvements associated with land subdivision is not urgent. The proposed subdivision is creating parcels that are large enough that future development will require further subdivision. The installation of needed infrastructure can be addressed at that time. If City Council believes the proposed lots of less than 35 acres without new development is consistent with the intent of the City for management of the Urban Fringe area, Option 1 would allow for the property owner to proceed with preparing 4 a plat of survey or final plat as appropriate. Option 1 does not approve the waiver, but signals Council’s intent to approve the waiver. Any waiver would be formally approved at the time of platting. It is necessary to signal intent because the requirement for associated subdivision improvements for this property could serve as an impediment. If Council find that creating numerous smaller lots unrelated to splitting off farmsteads is not in keeping with the Urban Reserve Overlay policies, it would consider Option 2. 5 Attachment A Letter to Council 6 Attachment B LVS Property Location 7 Attachment C LVS Property Location within the Fringe Land Use Designation 8 Attachment D LVS Property Proposed Subdivision ITEM #: 51 DATE: 06-13-23 DEPT: P&H COUNCIL ACTION FORM SUBJECT: REZONE THE PROPERTY AT 4098 EAST 13TH STREET FROM “PI” (PLANNED INDUSTRIAL) WITH THE NORTHEAST GATEWAY OVERLAY (O-GNE) TO “GI” (GENERAL INDUSTRIAL) WITH A MASTER PLAN AND REMOVING THE NORTHEAST GATEWAY OVERLAY (O- GNE). BACKGROUND: OPHIR Investments is requesting to rezone 55.18 acres of land located at 4098 East 13th Street in Ames. (See Attachment A- Location Map). The property is currently zoned Planned Industrial “PI” with the Northeast Gateway Overlay “O-GNE”. The requested zoning is General Industrial “GI”. The land is currently farmland located on the south side of East 13th Street. The requested rezoning would remove the O-GNE designation with the change to GI and Master Plan. (See Attachment B- Proposed Zoning) The proposed site was at one time under the same ownership of the developer that was approved to construct a regional mall and shopping center to the west of this site. The property was included in the annexation and rezoning activities for the commercial development, but no specific development project has ever been approved for this site. At the time of its rezoning to PI in January of 2009, City Council included the O-GNE Overlay to preserve options for design compatibility with planned commercial uses since no specific plan was approved for the site. The O-GNE is an overlay that only applies to land in this area east of I-35 and was written to regulate the design and aesthetics of a regional shopping center. Ames Plan 2040, the City’s comprehensive plan, designates the property as “Employment” (Emp.) (See Attachment C) Designations adjacent to the site include Regional Commercial for land to the west and for Residential development north of the site. Applicable zoning categories for Employment include the current PI zoning and the proposed GI zoning designation. PI allows for a range of industrial uses that are more selective compared to the proposed GI zoning and has slightly different development standards. GI allows for the broadest range of industrial types of use and in some cases more intensive industrial processing activities than PI. GI is the most common industrial zone in the City with warehouse, industrial service, manufacturing, and office uses. The zoning request is also desired by the owner in order to gain additional development square footage for a planned warehouse distribution facility and other office or industrial service uses. The proposal is accompanied by a Master Plan intended to define some use limitations and site design features. The details of the rezoning request from the applicant and accompanying Master Plan and included with Attachment D- Master Plan, Master Plan E. The proposed use of warehouse and freight handling, industrial services, and office is permitted in both the PI and GI zoning designations. However, the PI zone allows for a more limited version of warehouse and freight handling than GI. The applicant is seeking to rezone the site to allow for an arrangement of buildings that provides more space for building placement due to GI allowing for up to 85% building coverage with a 15% minimum landscape area requirement. This is more generous than the PI standards which require a minimum of 20% landscaping and have a maximum allowed impervious coverage limit of 70%. The applicant believes that with the additional square footage they can more effectively use the site with two buildings rather than one larger building. The developer intends to subdivide the site into two lots for development after the rezoning. One larger lot of approximately 42 acres and one smaller lot at approximately 12 acres. The Master Plan illustrates this intent, but a Preliminary and Final Plat is required to subdivide the site. The 12-acre piece would act as a transition to future commercial development to the west. The owner intends to build two warehouses on the larger future lot with small industrial services and offices on the second smaller lot. The Master Plan shows circulation in front of and between the warehouses as well as access from the future west lot to the east lot. In lieu of the mandatory design requirements of O-GNE, the developer is proposing to meet the intent of certain O-GNE requirements that would be applicable to all building types, not just retail buildings. This includes front yards and setbacks, building materials, landscaping modifications, and lighting with the Master Plan. Staff has agreed that the proposed O-GNE elements and use limits that are addressed within the Master Plan are adequate to address compatibility with any future commercial development to the west within the overlay. See the addendum for more details about the Master Plan. A rezoning agreement is accompanying the Master Plan. The site was approved for rezoning concurrent with approvals related to the regional mall development. The rezoning agreement for the mall site includes this site but did not include a concept plan or site plan for its use or specific development obligations related to this site other than the general references related to utility extensions along 13th Street upon its development. Water currently exists along East 13th street to the northwest corner of the site and then turns south and runs along the west property line. This water line can serve the site and will be extend east upon development of the site. Sanitary sewer does not exist to serve this site. Sewer main is planned to be extended by the City of Ames this year to the northwest corner of the site from the west along East 13th Street. Sewer main that is not extended further along the subject site’s frontage will then be extended by the developer to the eastern boundary of this site, as approved with a future subdivision plat. A condition of the master plan is to require a subdivision prior to development of the site. The Master Plan identifies access points to the site. Access is intended to be shared. A turning lane for truck movements will need to be added with the development of the site. The City’s traffic engineer has accepted an access analysis and finds the additional lane widening on 13th will accommodate the use. Planning & Zoning Commission Recommendation: At the May 17th Planning & Zoning Commission meeting the Commission reviewed the proposed rezoning with Master Plan. One member of the public spoke at the hearing. Mark Gannon who represents land owners directly north of the proposed rezoning asked about impacts infrastructure related to land to the north and its ability to be annexed. He also had concerns about existing drainage that can pond up along 13th Street (220th within the County) and wanted to ensure that drainage that runs through the site is contained and managed properly to not impact upstream drainage areas and the road. The applicant’s engineer stated that the site has detention and drainage flow planned to handle expected flows. A storm water plan will be prepared at the time of development. The Planning & Zoning Commission discussed the layout of the site and use differences between the zoning districts. The Commission voted 6-0 to recommend that the City Council approve the proposed rezoning with Master Plan with the condition that the final building façade requirements are finalized with staff prior to City Council consideration. The developer has since provided draft design requirements described in the addendum. ALTERNATIVES: 1. Approve on first reading the request to rezone the property located at 4098 East 13th Street from “PI” (Planned Industrial) with the O-GNE (Northeast Gateway Overlay) to “GI” (General Industrial) with a Master Plan removing the O-GNE (Northeast Gateway Overlay) and require the applicant to sign a rezoning agreement for the Master Plan with the described design requirements prior to the third reading. 2. Deny the request to rezone the property located at 4098 East 13th Street from “PI” (Planned Industrial) with the O-GNE (Northeast Gateway Overlay) to “GI” (General Industrial) with a Master Plan removing the O-GNE (Northeast Gateway Overlay). 3. Defer action on this item and refer back to staff or the applicant for further information to be reconsidered within 30 days. CITY MANAGER’S RECOMMENDED ACTION: The proposed GI zoning with Master Plan is found to be consistent with the Ames 2040 Comprehensive Plan and the underlying land use as described in the addendum. Impacts on infrastructure and City services for this parcel are minimal and consistent with what has been anticipated for development in this area. City staff believes the site can be compatibly developed for the proposed use if it is rezoned to “GI” as the existing industrial zoning of “PI” already permits the same proposed use. Typically GI would not be viewed as compatible with planned commercial uses and the potential for residential to be developed to the north due to its very basic zoning standards and allowable uses. The Master Plan limitations on uses and details regarding site layout the interface of the site with E 13th Street mitigate these concerns for GI. The O-GNE was designed to address site design issues with the Kettleson Marsh located north of regional commercial land and with desired aesthetic and quality design features of a regional commercial center. These types of features do not readily translate to planned tilt up concrete construction for large distribution buildings. Since the site is not intended for pedestrian use and for shopping or entertainment uses, staff believes the compatibility features focused on the street frontage and basic building design elements are the important elements of the O-GNE that should still be addressed for the site. The proposed design language and Master Plan limitations do address these minimum compatibility requirements in relation to future commercial and residential uses that will be situated adjacent to the site. Therefore, it is the recommendation of the City Manager that the City Council approve Alternative #1. Infrastructure improvements will be detailed out with a future subdivision approval for development of the site. Future Site Development Plans will be reviewed for conformance with the zoning standards and with the Master Plan. ADDENDUM Ames Plan 2040. The Future Land Use Map classifies the land proposed for rezoning as “Employment” (Emp). Plan 2040 does not use individual industrial classifications to prescribe the type of industrial zoning. It is incumbent upon a rezoning application review to determine the appropriate type of industrial zoning based upon intended use, use needs within the city, and the compatibility of the proposed use with adjacent existing and planned use. In the Land Use Guiding Principles sections on page 43 of Ames Plan 2040 Principles LU2 and LU5 both apply in this case along with the Employment Classification. (See Attachment C- Future Land Use Map and Employment Classification and Land Use Excerpt). These principles are: LU2- Compatibility with Flexibility. Ames land use pattern should minimize conflicts between adjacent land uses. Some land uses are inherently incompatible and should be separated. In other cases, a variety of design techniques where different uses and intensities meet can reduce incompatibilities and more successfully integrate different uses into a cohesive city environment. Homogeneous building form and uses are not necessarily the goal of the plan. Guidelines should provide developers with reasonable flexibility and room for innovation. LU5- Places for Employment and Enterprise. Ames will continue to provide appropriately located space for a wide range of enterprises that provide employment for existing and prospective residents. The City’s planning for industrial uses includes large areas for expansion within the ISU Research Park and Prairie View Industrial Center. Additionally, small business, commercial office, and trade uses are planned for diverse locations across the City. Zoning standards will address design and use requirements recognizing the diverse needs and locations of employment uses. The Employment category includes “GI” (among other industrial categories) as an implementing zoning district. (see Attachment C – Future Land Use Map and Employment Classification and Land Use Excerpt). Some of the characteristics of the “Employment” (EMP) future land use designation ((See Attachment C) are:  Provide attractive and well-functioning settings for a range of industrial enterprises.  Building on Ames’ natural and historic strength in research.  Minimize impact and external effects on City neighborhoods.  New large industrial development east of I-35  Planned facilities include large blocks and large sites  East scenario Tiers 3 and 4 have Planned Residential uses adjacent to this industrial area to the north of East 13th Street. Consider future compatibility of use and traffic levels with industrial. The land is east of I-35 where larger scale site development is anticipated. East 13th Street provides access directly to I-35. Consideration of compatibility with site design and proposed uses is a critical component of the review and determination of consistency. The proposed rezoning contains industrial property that provides for new industrial development, and is located near some similar uses and large areas of undeveloped land. The Master Plan includes features that are designed to assist in compatibility with the planned uses to the west and north of the site, including future residential. Proposed Zoning. The applicant proposes rezoning from “PI” (Planned Industrial) with the O-GNE (Northeast Gateway Overlay) to “GI” (General Industrial) and removing the O-GNE overlay. The property to the south is zoned “PI” (Planned Industrial), the property to the west is zoned “PRC” (Planned Regional Commercial) with the O-GNE (Northeast Gateway Overlay). The property to the north and east is outside of the City limits. The “GI” zone is intended to allow industrial development including manufacturing, resource production, warehousing, and industrial service. IT allows for the most intensive types of industrial uses along with other office and industrial uses. Development is expected to be generally auto oriented, with access from major traffic ways. GI zoning includes no specific architectural standards; however a Master Plan has been included that includes architectural standards, among other items. GI zoning includes basic front, rear, and side setbacks. A developed site must include at least 15% of the area as landscaping. GI would require a 40-foot front setback from E. 13th, the proposed master plan will require a minimum setback of 50 feet, this is shown for the western portion of the site. However, the larger industrial building footprints on the Master Plan are depicted in the range of 175 feet from E. 13th Street. The Master Plan front yard landscaping and parking components that create the greater separation for the large industrial buildings than the minimum setbacks will be applied at the time of site plan review. The O-GNE, which is being removed, was primarily intended to be applied to commercial areas with regional shopping centers. The overlay has been applied to the “PI” industrial zoning at this location since 2000’s. Given that the O-GNE addresses commercial designs it is not seen as critical to an industrial development to maintain the overlay given the associated Master Plan. The design elements that are incorporated into this Master Plan proposal will provide compatibility with any future commercial to the west where the overlay is being maintained. Master Plan. The proposed rezoning includes a Master Plan layout that will govern the placement of buildings, circulation of traffic, setbacks, landscaping and building façade characteristics. As part of the rezoning at this location staff believes that some O-GNE standards applying to building materials and landscaping should be maintained to create compatibility with the future commercial development to the west in the O-GNE overlay. Any subsequent site development plan will need to comply with the Master Plan requirements. The developer presented draft language for design details to staff for review. The draft details of the Master Plan more specifically include:  The Master Plan will require the developer to provide building materials that provide accents on the corners of the building with high quality materials, emphasize front entrances, provide variation in roofline and façade relief. Architectural metal panels may be permitted, exclusive metal siding or corrugated metal materials are prohibited. The overlay requires colors and textures using muted earth tones, this could be a requirement as well.  Building materials will consist of 75% of the primary building façade being earthtone colored brick, architectural concrete panels with decorative reveals at joints, textured concrete block, or stone. Street facing facades shall incorporate a minimum of two materials for the purpose of having accent features.  Buildings facing public ROW shall consist of 20% non-reflective glass or glaze.  The loading docks on the warehouses will be prohibited from facing East 13th Street and instead will face the center maneuvering area between the buildings. The loading docks will not be required to have extra screening as normally required due to the front yard setback distance with landscaping provided and being required to face away from East 13th Street.  Landscaping will be provided in the front yard and other required areas and will be located near and around stormwater treatment areas in the front yard.  The minimum front setback will be 50 feet for buildings on the future west site. Greater setbacks are required for the larger industrial buildings in general conformance to the site layout with landscape and parking areas depicted on the Master Plan. Setbacks apply to buildings and outdoor storage areas.  The lighting provided on site will not be overly concentrated to one area.  There will be two large buildings on the warehouse property with three access points from East 13th and access to loading areas between the buildings. Two smaller buildings will be located on the smaller west future lot with an access point aligned with 570th Avenue. The ultimate design and locations will be determined during development review. Access will be shared.  Loading areas require a minimum 10% of the paved area as the basis for establishing landscaping requirements in and around the area. The Master Plan will allow for an equivalent area to be accounted for in other areas that are not immediately adjacent to the loading areas. This is permitted by approval of a Master Plan per Zoning Ordinance Section 29.403 (3) when the purposes of the landscape standards are met with an alternative design. The enhanced front yard area and separation assist in meeting the intent of the landscape percentage requirement for a loading area.  Uses of the site will be limited to warehouse and distribution facilities as described with the applicant narrative and to allow for office and industrial service uses for the western portion of the site. Existing Uses of Land. Land uses that occupy the subject property and other surrounding properties are described in the following table. Direction from Subject Property Existing Primary Land Uses Subject Property Farmland / Undeveloped North Farmland/ Undeveloped (single house in front of site that is not within the City) East Farmland/ Undeveloped South Farmland/ Undeveloped, Railroad and some rail siding, Barilla to the south West Farmland/ Undeveloped Infrastructure. Impacts on infrastructure and City services for this parcel are consistent with what is already anticipated for industrial use of the property. Public water runs along East 13th Street to the northwest corner of this property from the west and then proceeds south along the west property line. Water main is planned to be extended to the east of the site. Areas adjacent to this site are currently part of Rural Iowa Utility Association rural water service territory. Public sewer will be extended along East 13th Street from west of I-35 to the northwest corner of this property to provide sewer service to this area east of I-35. This project is capital improvement project by the City of Ames and will allow other uses in this area to be served in the future. Public Works has determined adequate sewer capacity exists to serve the site once sewer is installed. Any future extension of City utilities and connections will be at the property owner’s expense. 18” Sewer main will be required to be extended across the entire frontage of the site to serve other potential future development in the area. East 13th Street is classified as a Collector street in front of this site. A right turn lane will be constructed by the developer along the east bound side of East 13th Street along the frontage of the site in conjunction with development. Findings of Fact. Based upon an analysis of the proposed rezoning and laws pertinent to the proposed map amendment, staff makes the following findings of fact: 1. The subject property is owned by OPHIR Investments. The rezoning request and statement of justification is included as Attachment E. 2. Ames Municipal Code Section 29.1507(1) allows the property owner to initiate an amendment to the Official Zoning Map. 3. The proposed rezoning with the master plan and the master plan limitations are consistent with the classification of “Employment” (Emp) identified on the Ames Plan 2040 Future Land Use Map described on page 63 and LU Principles #2 and #5. 4. Development in the “GI” zoning district requires a site plan review process to assure that such development and intensity of use assures a safe, functional, efficient, and environmentally sound operation. 5. Impacts on infrastructure and City services for this parcel is consistent with what is already anticipated for the area. Public Notice. The City provided mailed notice to all property owners within 200 feet of the subject property prior to the City Council meeting in accordance with the notification requirements of Chapter 29. Attachment A- Location & Zoning Attachment B- Proposed Zoning Designation Attachment C- Future Land Use Map Excerpt Attachment C (Cont.) -Land Use Guiding Principles Attachment C (Cont.)- Employment Land Use Category Attachment D- Master Plan Attachment E- Applicants Statements DO NOT WRITE IN THE SPACE ABOVE THIS LINE, RESERVED FOR RECORDER Prepared by: Renee Hall, City Clerk’s Office, 515 Clark Avenue, Ames, IA 50010 Phone: 515-239-5105 Return to: Ames City Clerk, P.O. Box 811, Ames, IA 50010 ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF AMES, IOWA, AS PROVIDED FOR IN SECTION 29.301 OF THE MUNICIPAL CODE OF THE CITY OF AMES, IOWA, BY CHANGING THE BOUNDARIES OF THE DISTRICTS ESTABLISHED AND SHOWN ON SAID MAP AS PROVIDED IN SECTION 29.1507 OF THE MUNICIPAL CODE OF THE CITY OF AMES, IOWA; REPEALING ALL ORDINANCES AND PARTS OF ORDINANCES IN CONFLICT HEREWITH AND ESTABLISHING AN EFFECTIVE DATE BE IT HEREBY ORDAINED by the City Council of the City of Ames, Iowa; Section 1: The Official Zoning Map of the City of Ames, Iowa, as provided for in Section 29.301 of the Municipal Code of the City of Ames, Iowa, is amended by changing the boundaries of the districts established and shown on said Map in the manner authorized by Section 29.1507 of the Municipal Code of the City of Ames, Iowa, as follows: That the real estate, generally located at 4098 E.13th Street, is rezoned from Planned Industrial (PI) with the Northeast Gateway Overlay (O-GNE) to General Industrial (GI) with a Master Plan and remove the Northeast Gateway Overlay (O-GNE). Real Estate Description: Section 2: All other ordinances and parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. Section 3: This ordinance is in full force and effect from and after its adoption and publication as provided by law. ADOPTED THIS ________ day of _________________________, ______. _________________________________ _______________________________________ Renee Hall, City Clerk John A. Haila, Mayor 1 COUNCIL ACTION FORM SUBJECT: PUBLIC HEARING ON THE STATUS OF FUNDED ACTIVITIES (SOFA) IN CONNECTION WITH THE CITY OF AMES 2022 COVID-19 CARES ROUND 2 GRANT FUNDS THROUGH THE IOWA ECONOMIC DEVELOPMENT AUTHORITY (IEDA) BACKGROUND: As part of the Coronavirus Pandemic (COVID-19) Relief and Recovery funding, the U.S. Department of Housing and Urban Development (HUD) awarded the State of Iowa an additional allocation (Round 2) of CDBG-CV funds in the amount of $9,506,040. In turn, the State of Iowa, through the Iowa Economic Development Authority (IEDA) notified the City of Ames that it would be eligible to receive $604,386 of these funds. On July 20, 2022, IEDA awarded the City of Ames the full CARES Round 2 Funding in the amount of $604,386 for the following projects: Food distribution/meal delivery for the elderly and facility-based daycare services on behalf of the following agencies: ChildServe, University Child Care (UCC)-ISU, Ames Community Preschool Center (ACPC), and the Mid-Iowa Community Action Agency (MICA). As a requirement of this grant funding, the City is required to hold a public hearing to provide a Status of Funded Activities (SOFA) report regarding the projects funded with the CARES (COVID-19) Round 2 grant funds. The initial funded activities and budget were as follows: IEDA CDBG CARES (COVID-19) Assistance Program-Round 2 Agency Activity Amount of Request ChildServe Kitchen and appliances remodel; Additional infant childcare classroom; technology and preschool curriculum. $130,000 University Child Care (UCC)-ISU Installation of new HVAC, various outdoor STEM playground equipment, and small renovation of kitchen to install two commercial-size kitchen ovens with hoods, countertops and cupboards, and a freezer. $200,932 Ames Community Preschool Center (ACPC) Renovation of an existing space to create an Infant Program that will include: new flooring, new window, refrigerator, double sinks, cabinetry for storage, painting, creation of a nursing room, and purchase of cribs and toys $156,500 MICA Mini cargo van for grocery deliveries $30,000 Subtotal-1 $517,432 Budget Contingency 44,500 Administration $42,454 Grand Total $604,386 ITEM #: 52 DATE: 06-13-23 DEPT: P&H 2 However, one of the agencies, ChildServe, was unable to provide data that 51% of their clients served were at or below the 80% LMI limits as required by IEDA for grant funding, and they were unlikely to meet this threshold requirement. Due to this IEDA standard, they are not able to continue as sub-recipient of the funding. Therefore, the budget was administratively reallocated to the other recipients as outlined below: IEDA CDBG CARES (COVID-19) Assistance Program-Round 2 Agency Activity Amount of Request University Child Care (UCC)-ISU Installation of new HVAC, various outdoor STEM playground equipment, and small renovation of kitchen to install two commercial-size kitchen ovens with hoods, countertops and cupboards, and a freezer. $250,932 Ames Community Preschool Center (ACPC) Renovation of an existing space to create an Infant Program that will include: new flooring, new window, refrigerator, double sinks, cabinetry for storage, painting, creation of a nursing room, and purchase of cribs and toys. $206,500 MICA Mini cargo van for grocery deliveries $60,000 Subtotal-1 $517,432 Contingency $44,500 Administration $42,454 Grand Total $604,386 Each agency was required to sign a sub-recipient agreement (prepared by our Legal Department) that mirrors the contractual obligations and requirements that IEDA has required of the City of Ames. In addition, each sub-recipient agreement includes language that will obligate each agency to continue t he operation of their services for a minimum of 5 years after the grant closeout. Failure to comply will require each agency to repay the City of Ames all grant funds provided in the sub-recipient agreement. Each agency will be required to collect monthly data to ensure that at least 51% of the clients they serve are at 80% or below the Ames Metropolitan Statistical (AMS) Income Limits as established by HUD. To ensure compliance with state and federal procurement requirements, City staff is responsible for the administration of each of the activities for each agency. In the fall of 2022, staff began working with each agency to complete their project activities 3 in order to meet the state’s 80% expenditure requirement of funds by May 31, 2023. However, in May, HUD notified the state and entitlement communities of COVID-19 CARES funding that the 80% expenditure requirement had been removed. This allows for the City’s funding agreement with IEDA to extend the spending deadline to December 31, 2023. To date, the status of each activity and budget is outlined below: In summary, the City anticipates spending approximately $323,383 (54%) of the $604,386 CARES COVID-19 Round 2 grant funds awarded through IEDA. This special allocation of CARES COVID-19 funds provided the City an opportunity to address the unmet infant daycare and food distribution needs in the community regarding a preventative response to current and future COVID-19 Pandemics. Although there is approximately $281,000 of uncommitted funds, identifying other opportunities to spend the funds will be very difficult within the remaining allotted time (Funds must be expended by December 31, 2023). The process of funding an Subrecipient Name Original Budget Revised Budget Rationale and Reasons for Budget Revisions Status MICA $30,000 $60,000 The reason for the request is that initially, we were unsuccessful in securing a bid to purchase a new mini cargo van that could be delivered within the timeline of the grant requirements. We attempted a second bid to purchase a slightly used mini cargo van; during the second attempt, a new, slightly bigger van became available that would arrive within the grant timeline. However, the cost of the van increased to over $50,000. Along with some necessary upgrades (i.e., step runner and adding shelving for groceries), the cost increased to approximately $60,000. COMPLETED ChildServe $130,000 $0.00 The reason for the request is that ChildServe was unable to document that 51% of the families they were serving would meet the LMI threshold. Therefore, the agency was unable to be funded. The budgeted funds were reallocated to the other agencies. COMPLETED ACPC (Public Facilities) $156,500 $120,000 The City was asked to identify and separate the amount of the budget for ACPC that is being used for the actual remodeling of the room into the infant space from the infant furniture, storage units, toys, and other infant supplies. 90% COMPLETE ACPC (Public Services) $0 $40,000 This budget revision represents the amount that has been set aside to acquire a freezer, infant furniture, storage units, toys, and other infant supplies that are not part of the infant room remodel, which is the non-Public Facilities portion of the project. 70% COMPLETE UCC (Public Facilities) $200,932 +$0.00 The reason for this budget revision is that initially, UCC requested funds to install a new HVAC system for the building, a kitchen remodel to install double ovens, a freezer, and new playground equipment. Unfortunately, we are unable to come to an agreement for the bidding and installation of the HVAC and Kitchen remodel. Therefore, these items were removed from the project budget. COMPLETED UCC (Public Services) $0 +$60,929 This budget revision represents the amount that has been set aside to acquire the playground equipment, storage bins, and freezer that is the non-Public Facilities portion of the project. COMPLETED Budget Contingency $ 44,500 $0.00 A budget contingency was set aside at the beginning to ensure there were funds in case any of the project costs needed to increase. COMPLETED Subtotals $561,932 $280,929 ----------------------------- ------ Administrative $42,454 $42,454 No Change ------ Grand Totals $604,386 $323,383 Budget Adjustments ------- 4 additional project that meets the program objective of serving low and moderate income clientele related to food service or daycare would require an new request for proposals. If a qualified project is selected, it would require entering into an agreement, completing environmental review for the project, if necessary, using a public bidding procurement process to purchase equipment or to complete construction work, and completing of the project must be done by the end of the year. Staff does not believe it is feasible to accomplish all of these steps in a timely manner and, therefore, does not recommend pursuing additional projects. ALTERNATIVES: 1. City Council can adopt a resolution accepting the Status of Funded Activities (SOFA) in connection with the City of Ames 2022 COVID-19 CARES Round 2 grant funds through the Iowa Economic Development Authority (IEDA) 2. City Council can decline to adopt a resolution accepting the Status of Funded Activities (SOFA) in connection with the City of Ames 2022 COVID-19 CARES Round 2 grant funds through the Iowa Economic Development Authority (IEDA) CITY MANAGER'S RECOMMENDED ACTION: Staff has completed work with the prospective recipients to maintain consistency with requirements of the program. Based upon the time remaining for expenditure of the funds, staff believes the committed funding will be spent in accordance with state and HUD requirements. Therefore, it is the recommendation of the City Manager that the City Council approve Alternative #1, as described above. 1 ITEM #: 53 DATE: 06-13-23 DEPT: PW COUNCIL ACTION FORM SUBJECT: SANITARY SEWER REHABILITATION – (US HWY 69) BACKGROUND: This is the annual program for rehabilitation/reconstruction of deficient sanitary sewers and deteriorated manholes at various locations throughout the city. The goal of this program is to identify and remove major sources of inflow/infiltration (I/I) as means of lowering the peak wet weather flow at the treatment plant. By eliminating I/I in these mains, the sanitary sewer system will also regain needed capacity. This project includes rehabilitation of sanitary sewers along US Hwy 69 (S. Duff, Lincoln Way, and Grand Ave). WHKS & Co. of Ames, Iowa has completed plans and specifications for the work. On June 7, 2023, bids for the project were received as follows: Bidder Base Bid Amount Engineer’s estimate $1,500,000.00 Jet Drain Services LLC. $1,353,819.00 On-Track Construction LLC. $1,441,945.00 J & K Contracting $1,803,060.00 Con-Struct Inc. $1,888,888.00 Revenues and expenses associated with this program are estimated, as follows: Revenue Expenses State Revolving Fund Sewer Utility Fund $ 4,050,000 $ 450,000 Sanitary Sewer Rehab (Low Bid) Sanitary Sewer Rehab (future phases) $ 1,353,819 $ 2,500,000 Engineering/Administration (Est.) $ 300,000 $ 4,500,000 $ 4,153,819 2 ALTERNATIVES: 1. a. Accept the report of bids for the Sanitary Sewer Rehabilitation – (US HWY 69) b. Approve the final plans and specifications for this project. c. Delay the award of bid to allow staff to follow SRF procedure. 2. Do not proceed with this project. CITY MANAGER'S RECOMMENDED ACTION: This project advances City Council’s commitment to improve the sanitary sewer system. This is the eighth of several large projects that will have an immediate impact by removing Inflow & Infiltration to regain valuable capacity in the City’s existing sanitary sewer system. Two required steps are still needed to comply with the SRF procedures before the City Council will be in the position to award a contract. First, on June 27th the City Council will be asked to set the date of hearing for July 11th and second, at the July 11th hearing the City Council will be asked to approve the required resolutions regarding the issuance of the SRF debt. At that meeting, the City Council will then be asked to award the bid for this project to Jet Drain Services LLC. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. 1 ITEM #: 54 DATE: 06-13-23 DEPT: W&PC COUNCIL ACTION FORM SUBJECT: REPORT OF BIDS FOR WATER TREATMENT PLANT DISTRIBUTED ANTENNA SYSTEM PROJECT BACKGROUND: The exterior of the Water Treatment Plant (WTP) is constructed primarily of pre-cast concrete panels and the interior of the structure also contains pre-cast concrete, poured- in-place concrete, as well as steel piping and equipment. These components, along with the large volume of water that is continuously moving through treatment, has created an environment that does not allow cellular phone signals to transmit easily within the facility. The WTP is staffed 24-hours per day and only one staff member is present for much of the time. A key safety component for the WTP staff is the ability to make and receive routine and emergency phone calls from anywhere within the building. This project will extend the cellular networks of Verizon and US Cellular throughout the building and will allow routine safety calls to be made or received anywhere inside of the WTP. Improvement of the cellular signal within the building will also enhance the abilities of the Incident Command Center (ICC), as the ICC now operates out of the WTP when the need arises to activate it. The project first appeared in the Capital Improvements Plan in FY 2019/2020. Design expenses were estimated at $42,000 and $315,000 was estimated for construction, for a project budget of $357,000. A total of $10,756 was expended in FY 2021/22, and the remaining balance of $346,244 was carried over into the current FY 2022/23 budget and remains available for this work. A Notice to Bidders for the WTP Distributed Antenna System was issued on April 25, 2023, and a bid due date of May 31, 2023, was set. Three bids were received on the bid due date. A fourth bid was received, but it was determined to be non-responsive and is not being considered further. A copy of the bid tabulation is included below: Bidder Lump Sum Bid Profusion Wireless, LLC $223,700.00 Murphy Tower Service, LLC $352,994.60 Communication Innovators $461,498.00 Engineer’s Estimate $227,676.50 2 Commdex, LLC of Smyrna, Georgia, is the City’s consultant for the design of the Distributed Antenna System. City staff and Commdex require additional time to evaluate the bids and the capabilities of the bidding parties. Thus, staff is recommending that Council simply receive the report of bids at this time, and defer an award until after a thorough bid evaluation has been completed. The evaluation is expected to take two to three weeks. ALTERNATIVES: 1. Receive the report of bids for the Water Treatment Plant Distributed Antenna System Project and delay the award of contract in order to fully evaluate the bids. 2. Receive the report of bids for the Water Treatment Plant Distributed Antenna System Project and award a contract to Profusion Wireless, LLC of Sioux Falls, SD, in the amount of $223,700.00. 3. Reject the bids and direct staff to modify the project. CITY MANAGER’S RECOMMENDED ACTION: The complexity of the bids received and the disparity in the pricing requires additional evaluation before a recommendation for award can be presented to the City Council. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above.