HomeMy WebLinkAbout~Master - May 23, 2023, Regular Meeting of the Ames City CouncilAGENDA
REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS – CITY HALL
MAY 23, 2023
NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public
during discussion. If you wish to speak, please complete an orange card and hand it to the City
Clerk. When your name is called, please step to the microphone, state your name for the record,
and limit the time used to present your remarks in order that others may be given the opportunity
to speak. The normal process on any particular agenda item is that the motion is placed on the
floor, input is received from the audience, the Council is given an opportunity to comment on the
issue or respond to the audience concerns, and the vote is taken. On ordinances, there is time
provided for public input at the time of the first reading.
AMES AREA METROPOLITAN PLANNING ORGANIZATION
(AAMPO) TRANSPORTATION POLICY COMMITTEE MEETING
CALL TO ORDER: 6:00 p.m.
1. Motion approving the Draft FFY 2024-2027 Transportation Improvement Program and
setting July 11, 2023, as date of public hearing
2. Hearing on the FY 2024 Transportation Planning Work Program
a. Resolution approving the Final FY 2024 Transportation Planning Work Program
POLICY COMMITTEE COMMENTS:
ADJOURNMENT:
REGULAR CITY COUNCIL MEETING**
**The Regular City Council Meeting will immediately follow the meeting of the Ames Area
Metropolitan Planning Organization Transportation Policy Committee.
PROCLAMATIONS:
1. Proclamation for “National Public Works Week” May 21–27, 2023
2. Proclamation for “Ames Pollinator Week” June 19-25, 2023
CONSENT AGENDA: All items listed under the Consent Agenda will be enacted by one motion.
There will be no separate discussion of these items unless a request is made prior to the time the
Council members vote on the motion.
3. Motion approving payment of claims
4. Motion approving Minutes of Regular Meeting on May 9, 2023
5. Motion approving Report of Change Orders for period May 1 – 15, 2023
6. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor
Licenses:
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a. Class C Liquor License with Catering Privilege and Outdoor Service– Della Viti, 323
Main Street Suite #102, Pending Dramshop Status
b. Class C Liquor License with Outdoor Service - Old Chicago Pizza and Taproom, 1610
S. Kellogg Ave, Pending Dramshop Status
c. Class E Liquor License - Casey's General Store #2560, 3020 S Duff Ave
d. Class A Liquor License with Outdoor Service - Green Hills Residents' Association,
2200 Hamilton Drive, Suite 100
e. Class E Liquor License - MMDG Spirits, 126A Welch Avenue
f. Class E Liquor License - Kum & Go #200, 4510 Mortensen Road
g. Class E Liquor License - Kum & Go #216, 203 Welch Ave
h. Special Class C Liquor License with Outdoor Service - Wheatsfield Cooperative, 413
Northwestern
i. Special Class C Retail Alcohol License – Ichiban Japanese Restaurant, 117 Welch Ave
7. Motion approving five-day license for Special Class C Retail Alcohol License with Outdoor
Service – Ames on the Half Shell, 125 East 5th Street, for the following dates in 2023, Pending
Dramshop Review:
a. June 1 – June 5, 2023
b. June 8 – June 12, 2023
c. June 15 – June 19, 2023
d. June 22 – June 26, 2023
e. June 29 – July 3, 2023
8. Motion approving five-day license (June 19 – June 23, 2023) for Special Class C Retail Alcohol
License with Outdoor Service – Apres Bar Co, 1930 East 13th Street
9. Requests from Ames Patriotic Council for Memorial Day Parade on Monday, May 29, 2023:
a. Motion approving blanket Temporary Obstruction Permit for closed area
b. Resolution approving closure of Pearle Avenue and 5th Street from east of Pearle
Avenue through Clark Avenue intersection from 9:00 a.m. to 11:00 a.m. for parade line-
up
c. Resolution approving temporary closure of Clark Avenue from 5th Street to 9th Street
from 10:30 a.m. to 11:00 a.m. for movement of parade
d. Resolution approving temporary closure of 9th Street between Clark Avenue and
Maxwell Avenue from 10:45 a.m. to 11:00 a.m. for movement of the parade
Resolution approving temporary closure of 6th Street at Clark Avenue and Duff Avenue
at 9th Street, as parade moves through those intersections
10. Resolution approving appointment of ex officio student liaison to City Council
11. Resolution approving request from The Bridge Home to modify its FY 2022/23 ASSET
Contract by reallocating $7,616 from Emergency Assistance for Basic Material Needs
(rent/utility assistance) to Emergency Shelter Services
12. Resolution approving FY 2023/24 contracts with Human Services Agencies (ASSET)
13. Resolution approving FY 2023/24 Commission On The Arts (COTA) Annual Grants
14. Resolution approving Police’s Department’s application and participation in the Department
of Justice Office of Justice Programs Bulletproof Vest Partnership Program
15. Resolution approving Iowa DOT Grant Application for the 2022/23 Airport Improvements
Program (South Apron Rehab)
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16. Resolution approving Electric Utility Easement at 126 S. Kellogg Avenue – Story County
Human Services building (south side)
17. Resolution approving contract renewal with Wulfekuhle Injection & Pumping, of Peosta,
Iowa, for Cell Maintenance Services in the amount not-to-exceed $170,000
18. Resolution approving contract renewal and bond with hth companies, inc, Union, Missouri,
for the Scaffolding and Related Services and Supply Contract at the Power Plant, in the
amount not-to-exceed $85,000
19. Resolution approving contract renewal and bond with hth companies, inc., Union, Missouri,
for the Non-Asbestos Insulation and Related Services and Supply Contract at the Power Plant,
in an amount not-to-exceed $120,000
20. Resolution award a three-year contact with Enverus, of Dallas, Texas, for Electric Load
Forecasting Services in the amount of $80,695
21. Resolution approving contract renewal to Wright Tree Services of West Des Moines, Iowa,
for Electric Distribution Line Clearance Program in an amount not-to-exceed $366,583
22. Resolution awarding year two of a five-year contract with Pitts Lawn and Tree Services of
Huxley, Iowa, for cemetery mowing and trimming services in an amount not-to-exceed
$53,302.50
23. Resolution approving contract renewal to Pitts Lawn & Tree Services of Huxley, Iowa, for
Tree Trimming & Removal Program in an amount not-to-exceed $85,000
24. Resolution awarding contract to hth companies, inc., Union, Missouri, for the Specialized Wet
Dry Vacuum, Hydro Blast, and other Related Cleaning Services contract in an amount not-to-
exceed $200,000
25. Resolution awarding contract for purchase of FY 2023/24 brass products for the Water Meter
Division to Core and Main, of Grimes, Iowa in accordance with the unit prices bid
26. Mobile Vehicle Lifts and Attachment
a. Resolution approving sole-source purchase of Stertil-Koni lifts from Midwest Lift Works
b. Resolution approving the purchase of four mobile vehicle lifts and attachment to Midwest
Lift Works of Jordan, Minnesota, in the amount of $67,609.80
27. Resolution awarding contract for purchase of pebble lime for FY 2023/24 for the Water Plant
to Graymont Western Lime, Inc. of West Bend, Wisconsin, in the unit price of $232/ton
28. Resolution accepting the Unit 8 Boiler Repair Project as completed by TEiC Co nstruction
Services, Inc. of Duncan, South Carolina
29. Resolution approving partial completion of public improvements and reducing security for
Sunset Ridge Subdivision, 11th Addition
30. Resolution approving completion of public improvements and releasing security for Scenic
Valley 4th Addition
PUBLIC FORUM: This is a time set aside for comments from the public on topics of City
business other than those listed on this agenda. Please understand that the Council will not take
any action on your comments at this meeting due to requirements of the Open Meetings Law but
may do so at a future meeting. The Mayor and City Council welcome comments from the public;
however, at no time is it appropriate to use profane, obscene, or slanderous language. The Mayor
may limit each speaker to three minutes.
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ADMINISTRATION:
31. Ames Economic Development Commission Presentation of Annual Report
PARKS & RECREATION:
32. Staff report on Selling Alcoholic Beverages during events at the Ames City Auditorium
33. Resolution approving demolishing the buildings on the Sands-McDorman property once it is
owned by the City
PLANNING AND HOUSING:
34. Amended Master Plan for 798 N 500th Avenue (North Sunset Ridge)
a. Resolution approving Third Amendment to Contract Rezoning Agreement
35. Staff Report on Parking Standards for Retail
36. Staff Report on Paving Standards of Unpaved Parking Lots
HEARINGS:
37. Hearing on the Final Amendments to Fiscal Year 2022/23
a. Resolution amending current budget for Fiscal Year ending June 30, 2023
38. Hearing on Zoning Text Amendment on Setback Encroachments for Accessory Structures
a. First passage of ordinance
39. Hearing on ordinance revising Chapter 28 of the Municipal Code to amend the Industrial
Pretreatment Local Limits
a. First passage of ordinance
40. Hearing on 2023/24 Traffic Signal Program
a. Motion accepting Report of Bids
b. Resolution approving final plans and specifications and awarding contract to Van Maanen
Electric Inc., of Newton Iowa, in the amount of $256,658.30
41. Hearing on 2025/26 Traffic Signal Program
a. Motion accepting Report of Bids
b. Resolution approving final plans and specifications and awarding contract to Van Maanen
Electric Inc., of Newton Iowa, in the amount of $108,692.00
42. Hearing on Nuisance Assessment:
a. Resolution assessing cost of garage demolition and certifying assessments to Story
County Treasurer (continued from May 9, 2023)
ORDINANCES:
43. Third reading and adoption of ORDINANCE NO. 4499 to increase water rates by 8% effective
July 1, 2023
44. Third reading and adoption of ORDINANCE NO. 4500 on Zoning Text Amendment on
Electric Vehicle Charging Stations Setbacks
45. Third reading and adoption of ORDINANCE NO. 4501 on Affordable Housing Parking
Requirements
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DISPOSITION OF COMMUNICATIONS TO COUNCIL:
COUNCIL COMMENTS:
CLOSED SESSION:
46. Motion to hold Closed Session as provided by Section 21.5(1)(c), Code of Iowa, to discuss
matters presently in or threatened to be in litigation
ADJOURNMENT:
Please note that this agenda may be changed up to 24 hours before the meeting time as
provided by Section 21.4(2), Code of Iowa.
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ITEM#: MPO 1
DATE: 05-23-23
DEPT: MPO
TRANSPORTATION POLICY COMMITTEE ACTION FORM
SUBJECT: DRAFT FFY 2024 – 2027 TRANSPORTATION IMPROVEMENT
PROGRAM
BACKGROUND:
Every year, the Ames Area Metropolitan Planning Organization (MPO) is required to
develop a new Transportation Improvement Program (TIP), which programs federally
funded and regionally significant transportation projects within our MPO boundary for the
next four federal fiscal years.
This year’s TIP encompasses federal fiscal years 2024 through 2027. Projects typically
included in the TIP are roadway projects, trail and shared-use path projects, transit
projects, large-scale transportation planning activities, and projects which improve
emissions (e.g., intelligent transportation systems (ITS), adaptive signal control, and
EV/alternative fuel vehicle infrastructure projects). Projects must be included in the TIP
to receive federal funding. Projects included within our MPO’s TIP are also included in
the Iowa Department of Transportation’s Statewide Transportation Improvement Program
(STIP).
MPO-MANAGED FEDERAL PROGRAMS:
Our MPO manages and awards funding for three federal funding programs in our region
as shown in the following table:
Program Acronym Typical Project Types
Surface Transportation
Block Grant STBG
Roadway Projects (Maintenance, New
Construction, Capacity Expansion); Transit
(Bus Purchases)
Transportation
Alternatives Program TAP Trail Projects; Shared-Use Path Projects
Carbon Reduction
Program CRP
ITS Projects (Adaptive Signal Control, Traffic
Monitoring/Management); TAP Projects (See
Above); EV/Alt. Fuel Vehicle Infrastructure
Projects
The AAMPO typically holds an application cycle for regional federal funding programs at
the start of every calendar year (January to March). Any member agency of the MPO is
eligible to apply. This year, the MPO only accepted applications for the STBG program.
The TAP is currently “frozen” by the Iowa DOT while the DOT continues to review the
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latest Bipartisan Infrastructure Bill (BIL) and its impacts on the TAP. The AAMPO
anticipates soliciting applications for regional TAP funding as usual during next year’s
application cycle.
The CRP is a new program introduced in the BIL. As such, the AAMPO is still reviewing
the legislation and associated requirements pertaining to the new CRP and is developing
a new application and selection process for the program. MPO staff anticipates soliciting
applications for the CRP for the first time starting next year alongside the STBG and TAP
application cycles.
The following table summarizes the project applications received by the AAMPO this year:
Project Description Local
Sponsor Program FFY
Federal
Funding
Requested
Total
Project
Cost
Hyland Ave
Pavement Improvements
(Lincoln Way – Ontario St)
City of
Ames STBG 2024 $1,890,000 $2,362,500
E Lincoln Way
Pavement Improvements
(Duff Ave – S Skunk River)
City of
Ames STBG 2027 $2,400,000 $3,000,000
Vehicle Replacement CyRide STBG 2027 $225,000 $1,061,228
MPO Staff and the Transportation Technical Committee have reviewed the received
project applications to ensure conformity with the 2045 Metropolitan Transportation Plan
(Forward 2045) and our regional transportation planning goals. The recommendation is
to fully award the requested amounts for all received project applications and
include them in the FFY 2024-2027 TIP.
FFY 2023 PROJECT STATUSES:
In the TIP, the MPO is required to provide a status update on all FFY 2023 projects from
the previous year’s TIP, including whether the project was authorized/let, will be removed
from the TIP, or will roll-over into the current TIP. The following table summarizes the
status of all the FFY 2023 projects:
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Funding
Source
TPMS
ID
Project Description Federal-Aid Total Cost Local
Sponsor
Status
STBG 37442 CyRide: Vehicle
Replacement $225,000 $850,000 CyRide Authorized
STBG 36919 Cherry Ave (E Lincoln Way –
SE 5th St) $1,890,000 $2,400,000 City of
Ames
Remove from
TIP 1
STBG 45233 Lincoln Way (Dotson Dr – S
Franklin Ave) $1,686,000 $2,400,000 City of
Ames
Roll-Over into
FFY24 with
updated limits 1
SWAP-STBG 38303
Stange Rd (Blankenburg Dr
to 24th St) & 24th St
(Pinehurst Rd to Hayes Ave)
$1,600,000 $4,200,000 City of
Ames Let on 01/18/23
TAP 19249 Ioway Creek Trail (0.5mi E of
S Duff Ave – S 5th St) $728,000 $1,082,000 City of
Ames Let on 02/21/23
CMAQ 52478 3rd Phase of Ames Traffic
Signal Master Plan $1,495,280 $1,869,100 City of
Ames
Roll-Over into
FFY24
PL 34214 Trans Planning $127,126 $158,907 AAMPO Authorized
1 – See Appendix F for associated project modification requests from the project’s local sponsor.
Note that the MPO received a request from the City of Ames to remove the Cherry
Avenue extension project from the TIP (see Appendix F of the TIP document for the
request memo). The $1,890,000 in STBG funding will now be able used for the
Hyland Avenue project. The City stated that it performed a traffic study which found that
this project will provide little to no benefit in level of service or vehicle delay for present
day and future traffic operations in the area. As such, the City wishes to have this project
reevaluated in the upcoming MPO Metropolitan Transportation Plan Update. The City
feels removing the project from the TIP will allow the most effective use of STBG funds.
FISCAL CONSTRAINT:
The MPO is required to demonstrate fiscal constraint for the three regional federal fun ding
programs (STBG, TAP, and CRP). Fiscal constraint for these programs considers: 1) the
amount that is targeted to the MPO each fiscal year, 2) the carryover amount from the
previous fiscal year, 3) the programmed projects (including any new projects awarded
funding during this year’s application cycle) each year, and 4) any changes from the
previous TIP (such as the removal of the Cherry Avenue Extension Project).
The following tables demonstrate fiscal constraint for each of the funding programs:
STBG FISCAL CONSTRAINT 2024 2025 2026 2027
UNOBLIGATED BALANCE (CARRYOVER) $3,980,579 $1,727,151 $514,151 $953,151
STBG TARGET $1,987,572 $2,026,000 $2,064,000 $2,104,000
SUBTOTAL $5,968,151 $3,753,151 $2,578,151 $3,057,151
PROGRAM FUNDS $4,241,000 $3,239,000 $1,625,000 $2,625,000
BALANCE $1,727,151 $514,151 $953,151 $432,151
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TAP FISCAL CONSTRAINT 2024 2025 2026 2027
UNOBLIGATED BALANCE (CARRYOVER) $27,697 $221,018 $421,018 $107,018
TAP TARGET $193,321 $200,000 $206,000 $213,000
SUBTOTAL $221,018 $421,018 $627,018 $320,018
PROGRAM FUNDS $0 $0 $520,000 $0
BALANCE $221,018 $421,018 $107,018 $320,018
CRP FISCAL CONSTRAINT 2024 2025 2026 2027
UNOBLIGATED BALANCE (CARRYOVER) $185,511 $367,573 $553,573 $742,573
TAP TARGET $182,062 $186,000 $189,000 $193,000
SUBTOTAL $367,573 $553,573 $742,573 $935,573
PROGRAM FUNDS $0 $0 $0 $0
BALANCE $367,573 $553,573 $742,573 $935,573
PROGRAMMED PROJECTS:
The TIP document summarizes all programed projects for federal fiscal years 2024-2027
as follows:
Pages 20-23: Federal Highway Administration (FHWA) Sourced Projects
Pages 24-32: Federal Transit Administration (FTA) Sourced Projects
The map on Page 20 of the TIP shows all location-based projects within the TIP.
DEVELOPMENT SCHEDULE:
The development schedule for the FFY 2024-2027 TIP is as follows:
May 11, 2023 – Technical Committee reviews draft and makes recommendation.
May 23, 2023 – Policy Committee reviews draft and sets public hearing date.
May 30, 2023 – Public Input Session
May 24 – June 30, 2023 – Public Comment Period
June 15, 2023 – Draft due to Iowa DOT for review
July 11, 2023 – Policy Committee holds public hearing on final approval.
July 15, 2023 – Final approved TIP due to Iowa DOT
October 1, 2023 – TIP becomes effective (start of FFY 2024)
ALTERNATIVES:
1. Approve the Draft FFY 2024-2027 Transportation Improvement Program and set
July 11, 2023, as the date of the public hearing.
2. Direct modifications to the Draft FFY 2024-2027 Transportation Improvement
Program and set July 11, 2023, as the date of the public hearing.
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MPO ADMINISTRATOR’S RECOMMENDED ACTION:
The Draft FFY 2024-2027 Transportation Improvement Program was prepared in
accordance with applicable state and federal requirements as well as the MPO’s 2045
Metropolitan Transportation Plan, Forward 2045. The Transportation Technical
Committee met on May 11, 2023, and unanimously recommended approval of this
draft program. The public comment period and public hearing for final approval of this
document will meet all applicable federal and state requirements.
Therefore, it is the recommendation of the MPO Administrator that the Transportation
Policy Committee adopt Alternative No. 1.
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Transportation’s Federal Highway Administration and Federal Transit Administration, and in part through local matching
funds of the Ames Area MPO member governments. These contents are the responsibility of the Ames Area MPO. The
U.S. government and its agencies assume no liability for the contents of this report or for the use of its contents. The
DRAFT
FFY 2024-2027
Transportation
Improvement
Program
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CONTENTS
1 - Introduction ........................................................................................................................................... 4
1.1 Document Overview .......................................................................................................................... 4
1.2 AAMPO Overview and Planning Area ............................................................................................... 4
1.3 Transportation Policy Committee ..................................................................................................... 5
1.4 Transportation Technical Committee ............................................................................................... 6
2 - Public Participation ................................................................................................................................ 7
2.1 Website ............................................................................................................................................. 7
2.2 Outreach ............................................................................................................................................ 7
2.3 Public Involvement Opportunities .................................................................................................... 7
3 - Performance-Based Planning ................................................................................................................ 8
3.1 Overview ........................................................................................................................................... 8
3.2 Safety (PM1) ...................................................................................................................................... 8
3.3 Pavement and Bridge (PM2) ............................................................................................................. 8
3.4 System and Freight Reliability (PM3) ................................................................................................ 9
3.5 Transit Asset Management ............................................................................................................. 10
3.6 Transit Safety ................................................................................................................................... 11
3.7 Regional Transportation Goals ........................................................................................................ 12
3.8 Air Quality ........................................................................................................................................ 12
4 - Project Selection .................................................................................................................................. 13
4.1 Overview ......................................................................................................................................... 13
4.2 Regional Applications ...................................................................................................................... 13
4.3 STBG Selection Criteria .................................................................................................................... 13
4.4 TAP Selection Criteria ...................................................................................................................... 13
4.5 CRP Selection Criteria ...................................................................................................................... 14
4.6 Transit Projects ................................................................................................................................ 14
5 - FFY 2023 FHWA Project Status Report ................................................................................................ 15
6 - Financial Analysis ................................................................................................................................. 16
6.1 Overview ......................................................................................................................................... 16
6.2 Iowa DOT O&M Estimated Expenditures and Funding ................................................................... 16
6.3 Fiscal Tables ..................................................................................................................................... 17
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7 - FHWA Program (FFY 2024 – 2027)....................................................................................................... 20
7.1 Overview ......................................................................................................................................... 20
7.2 Programmed Highway Projects ....................................................................................................... 21
8 - FTA Program (FFY 2024-2027) ............................................................................................................. 24
8.1 Overview ......................................................................................................................................... 24
8.2 Programmed Transit Projects.......................................................................................................... 25
8.3 FFY 2024 Transit Project Justifications ............................................................................................ 30
9 - Changing an Approved TIP ................................................................................................................... 33
9.1 Amendments ................................................................................................................................... 33
9.2 Administrative Modifications .......................................................................................................... 33
Appendix A – Resolution of Adoption ....................................................................................................... 35
Appendix B – Self-Certification of Planning Activities .............................................................................. 36
Appendix C – List of Federal and State Funding Programs ....................................................................... 37
Appendix D – STBG Application Form ....................................................................................................... 43
Appendix E – Public Comments ................................................................................................................ 47
Appendix F – Sponsor Requests for Project Modifications ...................................................................... 48
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1 - Introduction
1.1 Document Overview
The Federal Fiscal Year 2024 - 2027 Transportation Improvement Program (TIP) is the short-range
implementation program for federally funded and regionally significant transportation projects. The
TIP is a requirement of 23 CFR 450.326 for metropolitan planning organizations to develop a program,
covering at least four years, which reflects the investment priorities established in the metropolitan
transportation plan. The Ames Area Metropolitan Planning Organization (AAMPO) develops a new TIP
annually in coordination with the Iowa Department of Transportation (DOT), Federal Highway
Administration (FHWA), Federal Transit Administration (FTA), the City of Ames, the City of Gilbert,
Story County, Boone County, Ames Transit Agency (CyRide), other local agencies and stakeholders, as
well as the public. The Ames Area TIP is included in the State Transportation Improvement Program
(STIP), which is developed by the Iowa Department of Transportation.
1.2 AAMPO Overview and Planning Area
AAMPO was officially designated the MPO of the Ames urbanized area by the Governor of Iowa in
March 2003. This designation was the result of the Ames urbanized area having a population greater
than 50,000 in the 2000 Census.
As a result of the 2010 Census, the urbanized areas of Ames and Gilbert were combined into one
urbanized area, therefore requiring the Metropolitan Planning Area to be expanded to encompass this
area in its entirety. The Ames Area MPO approved the current Metropolitan Planning Area boundary
on November 13, 2012 (shown in Figure 1). The City of Gilbert and Iowa State University were added to
the Transportation Policy Committee on March 26, 2013.
Figure 1: AAMPO Boundary (Adopted Nov 13, 2012)
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The Ames Area MPO provides and coordinates various transportation planning and improvement
efforts throughout the Ames urban area.
Ames is in central Iowa and is served by Interstate 35, US Highway 30, and US Highway 69. Surface
transportation needs are met through over 251 centerline miles of streets. The community has a very
progressive transit system, CyRide, which prior to the COVID-19 pandemic carried more than six million
bus passengers each year. CyRide’s ridership dropped to 4.57 million passengers in FY 2020, 1.86
million in FY 2021 because of reduced travel within the Ames community and rose to 3.66 in FY 2022.
CyRide believes ridership will hit over 4 million in FY 2023. Since over 90% of CyRide’s ridership is
university students, future transit ridership heavily depends upon student mobility and high enrollment
at Iowa State University. While most transit users have Iowa State University ties, CyRide serves the
entire Ames community. Railroads provide freight service to the area by dual east-west mainline tracks
and a northern agricultural spur.
The Ames Area MPO consists primarily of two standing committees: The Transportation Policy
Committee and the Transportation Technical Committee.
1.3 Transportation Policy Committee
The Transportation Policy Committee (TPC) is the policy setting board of the MPO and the membership
consists of local officials. Voting membership on the committee includes city and county governments
located within the Ames Area MPO planning boundary, as well as the local transit agency. Currently the
TPC membership includes the City of Ames, City of Gilbert, CyRide, Boone County, and Story County.
The Iowa Department of Transportation, Federal Highway Administration, Federal Transit
Administration, and Iowa State University serve as advisory, non-voting, representatives.
Transportation Policy Committee Membership
Representative Agency Member Representative Agency Role
City of Ames (Chair)
City of Ames
City of Ames
City of Ames
City of Ames
City of Ames
City of Ames
Boone County
Story County
Ames Transit Agency (CyRide)
City of Gilbert
Iowa Dept. of Transportation ‡
Iowa Dept. of Transportation ‡
Iowa Dept. of Transportation ‡
Federal Highway Administration ‡
Federal Highway Administration ‡
Federal Transit Administration ‡
Iowa State University ‡
‡ Non-voting
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1.4 Transportation Technical Committee
The Transportation Technical Committee (TTC) consists of technical personnel from various agencies
involved in transportation issues within the planning area. The TTC formulates the procedural details of
the Transportation Planning Work Program. The committee reviews and monitors the output of
various MPO activities identified in the work program and makes recommendations to the policy
committee. The committee is also responsible for assisting in developing Transportation Improvement
Programs and Metropolitan Transportation Plans. The Iowa Department of Transportation, the Federal
Highway Administration, and the Federal Transit Administration serve as advisory, non-voting,
representatives.
‡ Non-voting
Transportation Technical Committee Membership
Representative Agency Member Representative Agency Role
City of Ames (Chair)
City of Ames (Vice-Chair)
City of Ames
City of Ames
City of Ames
Ames Transit Agency (CyRide)
Iowa State University
Boone County
Story County
Ames Community School Dist.
Ames Economic Development Commission
Iowa Dept. of Transportation ‡
Iowa Dept. of Transportation ‡
Iowa Dept. of Transportation ‡
Federal Highway Administration ‡
Federal Highway Administration ‡
Federal Transit Administration ‡
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2 - Public Participation
This document was developed in coordination with AAMPO member agencies, regional stakeholders,
and members of the public using the process described in the AAMPO Public Participation Plan. This
process includes strategies to disseminate information about the project selection process and
provides opportunities for interested parties to provide information to the policy committee.
2.1 Website
The Ames Area MPO utilizes its website at www.aampo.org to make documents, maps, and other
materials accessible anytime of any day in a format that is adaptable to mobile devices and website
text which can be translated into any language available through translation services. There is a
subpage of the website dedicated to the Transportation Improvement Program. Here, both current
and past versions of Transportation Improvement Programs can be found, and public meetings and
comment opportunities are posted.
2.2 Outreach
Anyone may sign-up to receive notifications of news and events published from the MPO with an e-
notification system. During the development of this program, users received e-notifications pertaining
to FFY 2024-2027 TIP public meetings, public comment periods, and draft documents.
Additionally, AAMPO utilizes local publications, such as the Ames Tribune, to publicize public input
opportunities and public hearing dates.
2.3 Public Involvement Opportunities
There were three primary opportunities for public involvement and feedback including:
• Public Input Session: A public input session provided members of the public the opportunity to
drop-in to view projects, meet with staff, and leave comments on the proposed program. The
event, hosted on May 30, 2023, was held virtually via Microsoft Teams. No formal presentation
was given allowing for visitors to come and go at any time during the event.
• Public Comment Period: A public comment period was made available from May 24, 2023, to
June 30, 2023. The draft TIP document was made available online and members of the public
could submit their comments on the draft document or listed projects via email or via mail.
Public comments received by staff are shown in Appendix E.
• Public Hearing: During the July 11, 2023, Transportation Policy Committee meeting, a public
hearing was held prior to final adoption of this TIP. This hearing provided time for anyone to
address the committee prior to consideration and adoption of the TIP. Transportation Policy
Committee meetings are currently livestreamed on Ames Channel 12 and on YouTube.
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3 - Performance-Based Planning
3.1 Overview
Since the passing of the 2012 Moving Ahead for Progress in the 21st Century (MAP-21) transportation
bill, states and MPOs have been required to use performance-based transportation planning practices.
MPO Transportation Improvement Programs are required to document compliance with each of the
performance-based planning categories including safety (PM1), pavement and bridge (PM2), system
and freight reliability (PM3), transit asset management, and transit safety.
3.2 Safety (PM1)
Rather than setting its own safety targets, the Ames Area MPO has chosen to support the Iowa DOT’s
safety targets as published in the most recent Iowa Highway Safety Improvement Program Annual
Report (see Table 1). The MPO supports those targets by reviewing and programming all Highway
Safety Improvement Program (HSIP) projects within the MPO boundary that are included in the DOT’s
Transportation Improvement Program.
Any Iowa DOT sponsored HSIP projects within the MPO area were selected based on the strategies
included in the Strategic Highway Safety Plan and safety performance measures and were approved by
the Iowa Transportation Commission. The Iowa DOT coordinated with the Ames Area MPO, as part of
its target setting process. Working in partnership with local agencies, Iowa DOT safety investments
were identified and programmed which will construct effective countermeasures to reduce traffic
fatalities and serious injuries. The Iowa DOT projects chosen for HSIP investment are based on crash
history, roadway characteristics, and the existence of infrastructure countermeasure that can address
the types of crashes present. The Iowa DOT continues to utilize a systemic safety improvement
process rather than relying on “hot spot” safety improvements.
Table 1: Safety (PM1) Targets (adopted by the AAMPO on 01/24/23)
Performance Measure 2017-2021 Baseline 2019-2023 Target
337.2 351.4
1.029 1.037
1,376.4 1,398.2
4.193 4.264
130.0 134.4
3.3 Pavement and Bridge (PM2)
Rather than setting its own pavement and bridge targets, the Ames Area MPO has chosen to support
the Iowa DOT’s pavement and bridge targets as submitted in the most recent performance report (see
Table 2). The MPO supports those targets by reviewing and programming all Interstate and National
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Highway System projects within the MPO boundary that are included in the DOT’s Transportation
Improvement Program.
Any Iowa DOT sponsored pavement and bridge projects within the MPO area were determined in
alignment with the Iowa Transportation Asset Management Plan (TAMP) and the pavement and bridge
performance measures. The TAMP connects the State Long-Range Transportation Plan and
system/modal plans to Iowa DOT’s Five-Year Program and the STIP. The long-range plan defines a
vision for the transportation system over the next 20 years, while the Five-Year Program and STIP
identify specific investments over the next four to five years. The TAMP has a 10-year planning horizon
and helps ensure that investments in the Five-Year Program and STIP are consistent with Iowa DOT’s
longer-term vision.
The Iowa DOT coordinated with the Ames Area MPO as part of its target setting process. The
methodology used to set targets used current and historical data on condition and funding to forecast
future condition. Asset management focuses on performing the right treatment at the right time to
optimize investments and outcomes. Management systems are utilized to predict bridge and
pavement needs and help determine the amount of funding needed for stewardship of the system.
The TAMP discusses the major investment categories that the Commission allocates funding through.
Once the Commission approves the funding for these categories, Iowa DOT recommends the allocation
of the funds to specific projects using the processes described in the TAMP. Pavement and bridge
projects are programmed to help meet the desired program outcomes documented in the TAMP.
Table 2: Pavement and Bridge (PM2) Targets (adopted by AAMPO on 01/24/23)
Performance Measure
58.8% 55.0% 55.0%
0.4% 3.0% 3.0%
37.9% 35.0% 35.0%
3.7% 6.0% 6.0%
48.6% 52.5% 56.0%
2.4% 5.0% 6.6%
3.4 System and Freight Reliability (PM3)
Rather than setting its own system and freight reliability targets, the Ames Area MPO has chosen to
support the Iowa DOT’s system and freight reliability targets as submitted in the most recent
performance report. The MPO supports those targets by reviewing and programming all Interstate and
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National Highway System projects within the MPO boundary that are included in the DOT’s
Transportation Improvement Program.
The Iowa DOT coordinated with the Ames Area MPO, as part of its target setting process. Historical
performance was reviewed to set targets. In addition to projects utilizing Transportation Systems
Management and Operations (TSMO) strategies, projects focused on improving pavement and bridge
condition also often help improve system reliability and freight movement. Additional projects
focused specifically on improving these areas of system performance are developed in alignment with
the target-setting process for related performance measures, as well as the freight improvement
strategies and freight investment plan included in the State Freight Plan. This plan includes a detailed
analysis and prioritization of freight bottlenecks, which are locations that should be considered for
further study and possibly for future improvements. State projects identified in the freight investment
plan and programmed in the STIP were highly ranked freight bottlenecks.
Table 3: System and Freight Reliability (PM3) Targets (adopted by AAMPO on 01/24/23)
Performance Measure Baseline Target Target
reliable
99.9% 98.0% 98.0%
are reliable
96.5% 94.0% 94.0%
1.13 1.25 1.25
3.5 Transit Asset Management
Public transit capital projects included in the STIP align with the transit asset management (TAM)
planning and target setting processes undertaken by the Iowa DOT, transit agencies, and MPOs. The
Iowa DOT establishes a group TAM plan and group targets for all small urban and rural providers while
large urban providers establish their own TAM plans and targets. Investments are made in alignment
with TAM plans with the intent of keeping the state’s public transit vehicles and facilities in a state of
good repair and meeting transit asset management targets. The Iowa DOT allocates funding for transit
rollingstock in accordance with the Public Transit Management System process. In addition, the Iowa
DOT awards public transit infrastructure grants in accordance with the project priorities established in
Iowa Code chapter 924. Additional state and federal funding sources that can be used by transit
agencies for vehicle and facility improvements are outlined in the funding chapter of the Transit
Manager’s Handbook. Individual transit agencies determine the use of these sources for capital and
operating expenses based on their local needs.
The Ames Area MPO choses to support the Ames Transit Agency’s (CyRide’s) TAM targets (see Table 4).
CyRide’s TAM Plan establishes their target setting methodology and establishes the TAM targets.
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Table 4: Transit Asset Management Targets (adopted by AAMPO on 01/24/23)
TAM Performance
Measure Class
2022
Target Year-End Target
2024 2025 2026 2027
Revenue Vehicles
35% 27%
Revenue Vehicles
22% 22%
Revenue Vehicles
100% Eliminate Asset Category
Equipment
0% 0%
Facilities
0% 0%
Facilities Ames
0% 0%
Note: CyRide plans to sell or scrap their final van by the end of Summer 2023. This will eliminate the minivan asset category.
3.6 Transit Safety
Public transit projects included in the STIP align with the transit safety planning and target setting
processes undertaken by the transit agencies and MPOs. While the Iowa DOT provided assistance with
the development of initial Public Transportation Agency Safety Plans (PTASPs), each large urban transit
provider is responsible for implementing its PTASP, which includes transit safety targets. Investments
are made in alignment with PTASPs with the intent of keeping the state’s public transit operations,
vehicles, and facilities safe and meeting transit safety targets. State and federal funding sources that
can be used by transit agencies for operations, vehicles, and facility improvements are outlined in the
funding chapter of the Transit Manager’s Handbook. Individual transit agencies determine the use of
these sources for capital and operating expenses based on their local needs.
The Ames Area MPO choses to support the Ames Transit Agency’s (CyRide’s) transit safety targets (see
Table 5). CyRide’s PTASP establishes their target setting methodology and establishes the transit safety
targets.
Table 5: Transit Safety Targets (adopted by AAMPO on 09/27/23)
Mode of Transit
Service
Fatalities
(Total)
(per 100
thousand
Injuries
(Total)
(per 100
thousand
Safety
Events
(Total)
(per 100
thousand
System
Reliability
(VRM/Failures)
0 0 0 0.00 0 0.00 40,789.27
0 0 0 0.00 0 0.00 238,798
*VRM= Vehicle Revenue Miles
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3.7 Regional Transportation Goals
In AAMPO’s latest Metropolitan Transportation Plan, Forward 45, a performance-based transportation
planning approach was utilized by tying in the regional vision of the transportation system with the
aforementioned federally-required metrics and federally-required planning processes. The six primary
region-specific goals, identified from public input, were accessibility, safety, substantiality, efficiency &
reliability, placemaking, and preservation. The Forward 45 Report provides a detailed explanation of
the regional goals and objectives as well as the performance-based planning approach utilized in the
identification, selection, and prioritization of projects.
The vision statement stated in Forward 45 is:
3.8 Air Quality
The Clean Air Act requires the United States Environmental Protection Agency (EPA) to set limits on
how much of a particular pollutant can be in the air anywhere in the United States. National Ambient
Air Quality Standards (NAAQS) are the pollutant limits set by the Environmental Protection Agency;
they define the allowable concentration of pollution in the air for six different pollutants: Carbon
Monoxide, Lead, Nitrogen Dioxide, Particulate Matter, Ozone, and Sulfur Dioxide.
The Clean Air Act specifies how areas within the country are designated as either “attainment” or
“non-attainment” of an air quality standard and provides the EPA the authority to define the
boundaries of nonattainment areas. For areas designated as non-attainment for one or more National
Ambient Air Quality Standards, the Clean Air Act defines a specific timetable to attain the standard and
requires that non-attainment areas demonstrate reasonable and steady progress in reducing air
pollution emissions until such time that an area can demonstrate attainment.
No part of the Ames Area is within nonattainment; therefore, it is not subject to air quality conformity
requirements. However, the Ames Area MPO will perform activities to monitor and promote air
quality issues in the region. The State of Iowa provides grant opportunities through the Iowa Clean Air
Attainment Program (ICAAP) to promote clean air in Iowa’s transportation system.
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4 - Project Selection
4.1 Overview
This Transportation Improvement Program (TIP) serves as a list of federal-aid eligible transportation
improvements within the Ames region from the federal fiscal years 2024 to 2027. Projects in the Ames
Area MPO’s TIP must be consistent with the latest regional Metropolitan Transportation Plan, Forward
2045. The final AAMPO TIP, approved by the AAMPO Transportation Policy Committee, will be
consolidated into the State Transportation Improvement Program (STIP) along with the programs from
the other planning agencies in the State of Iowa.
Projected identified in this TIP utilize, or are based upon, several different sources of federal funding.
While AAMPO is responsible for the regional selection of projects eligible for STBG, TAP, and CRP
funding, which the undermentioned selection procedure discussions will focus on, there are several
other Federal and State funding programs which are listed and described in Appendix C.
4.2 Regional Applications
AAMPO manages application and selection processes for three primary regional transportation funding
programs: Surface Transportation Block Grant (STBG), Transportation Alternatives Program (TAP), and
Carbon Reduction Program (CRP). For projects to be eligible for these applications, they must conform
with the latest regional Metropolitan Transportation Plan, Forward 2045. These applications are made
available on the AAMPO website at www.aampo.org. A notification email is also sent out to contacts
from all the AAMPO regional member agencies that are eligible to apply. For each program,
applications are typically due annually on March 31st. Note that, for this year, the AAMPO did not
accept applications for the TAP and CRP funding programs. This is due to both the AAMPO and Iowa
DOT still working through the new bipartisan infrastructure bill (BIL) and its impacts on these funding
programs. The application template for STBG funding can be found in Appendix D.
4.3 STBG Selection Criteria
STBG funds are typically awarded to projects which improve capacity through construction,
reconstruction, and rehabilitation of the highway network. However, Transit capital projects are also
eligible for STBG funds. Projects must be listed in, or conform with, the latest Metropolitan
Transportation Plan. All projects are evaluated and prioritized within the Metropolitan Transportation
Plan using a performance-based planning process. This evaluation is heavily weighed when
determining whether to award STBG funding to a project. Staff will make an initial review of all
received STBG applications. Next, the Transportation Technical Committee (TTC) collectively reviews
and recommends to the Transportation Policy Committee which projects should be selected.
4.4 TAP Selection Criteria
The Iowa DOT and AAMPO are currently reviewing application and selection procedures for regional
TAP funding. As such, the AAMPO did not accept new TAP applications during calendar year 2023. The
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AAMPO expects to resume its annual regional TAP application cycle in calendar year 2024 with
updated selection criteria that conforms with the new bipartisan infrastructure bill, BIL.
4.5 CRP Selection Criteria
The Carbon Reduction Program (CRP) is a new funding program established under the BIL. The AAMPO
is still developing its application process and selection criteria to ensure that it conforms with regional
transportation goals and priorities as well as with the regulations established for the program under
IIJA. The AAMPO expects to hold its first CRP application cycle alongside the STBG and TAP application
cycles early next calendar year (2024) with a deadline of March 31, 2024.
4.6 Transit Projects
In addition to FHWA program projects, the TIP includes all projects which Federal Transit
Administration (FTA) funding may be utilized. A portion of Federal fuel tax revenue is placed in the
mass transit account of the Federal Highway Trust Fund for this use. These funds, along with General
Fund appropriations, are reserved for transit purposes and are administered by the Federal Transit
Administration. The transit portion of the TIP was developed in close coordination with CyRide, the
urban transit operator in the Ames Area MPO planning area. The transit projects identified in the FFY
2024-2027 TIP were included within the Passenger Transportation Plan (PTP), meeting the requirement
to have the Enhanced Mobility for Seniors and Individuals with Disabilities formulized Federal funding
within an approved PTP prior to TIP approval. Please refer to pages 24-32 for the transit project
justifications for FFY 2024 as well as the list of transit projects programmed for FFY 2024-2027.
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5 - FFY 2023 FHWA Project Status Report
It is required to provide a status report for all federal-aid highway projects included in the first fiscal
year or the previous TIP. This status report indicates whether the project was authorized/let, is being
rolled over to the current TIP, or if the project is being removed from programming. This status report
is useful for monitoring the progress being made in implementing the MPO’s transportation program.
See Table 6 for the project status report for FFY 2023.
Table 6: FFY 2023 Project Status Summary
Funding
Source
TPMS
ID
Project Description Federal-Aid Total Cost Local
Sponsor
Status
STBG 37442 $225,000 $850,000 CyRide Authorized
STBG 36919 th $1,890,000 $2,400,000 1
STBG 45233 Lincoln Way (Dotson Dr –
S Franklin Ave) $1,686,000 $2,400,000 City of
Ames
into FFY24
with updated
1
SWAP-STBG 38303 Dr to 24th St) & 24th St
(Pinehurst Rd to Hayes $1,600,000 $4,200,000 City of
Ames
Let on
01/18/23
TAP 19249 th $728,000 $1,082,000
CMAQ 52478 $1,495,280 $1,869,100
PL
1 – See Appendix F for associated project modification requests from the project’s local sponsor.
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6 - Financial Analysis
6.1 Overview
Projects programmed in the current TIP must demonstrate fiscal constraint. This section focuses on
demonstrating that the program is fiscally constrained as well as documents nonfederal-aid revenues
and expected operations and maintenance costs on the federal-aid system. All project costs are
adjusted into year of expenditure dollars using an assumed annual inflation rate of 4 percent. This
same inflation rate is used to project revenues and operations and maintenance costs. PL funds are
shown to remain constant through the 4-year period and are based on the first fiscal year’s target.
The Iowa DOT provides the AAMPO with STBG, TAP, and CRP funding targets for each of the four years
in this program. The Iowa DOT also provides information from their five-year program including
estimated statewide revenues/allocations and funds available for right-of-way and construction. Lastly,
Iowa DOT provides forecasted non-federal-aid revenues as well as operations and maintenance data
for the federal-aid system. See the following section for more detail on the Iowa DOT’s programming
process regarding expenditures and funding.
The Ames City Council has programmed city sponsored projects in the City of Ames 2023-2028 Capital
Improvements Plan (CIP) for the local funding allocation. These funds are generated from the City of
Ames annual Road Use Tax Fund (RUTF) distribution, Local Option Sales Tax, and General Obligation
(GO) bonds.
The transit program does not have targets; therefore, the requests involve significant costs in the
anticipation of maximizing the amounts received either through formula or discretionary funding.
6.2 Iowa DOT O&M Estimated Expenditures and Funding
Each year prior to development of the Iowa DOT’s Five-Year Program and the Statewide Transportation
Improvement Program both state and federal revenue forecasts are completed to estimate the
amount of funding available for programming. These forecasts are a critical component in the
development of the Five-Year Program and as such are reviewed with the Iowa Transportation
Commission. The primary sources of state funding to the DOT are the Primary Road Fund and TIME-21
Fund. These state funds are used for the operation, maintenance, and construction of the Primary
Road System. The amount of funding available for operations and maintenance is determined by
legislative appropriations. Additional funding is set aside for statewide activities including engineering
costs. The remaining funding is available for right of way and construction activities associated with the
highway program.
Along with state funds, the highway program utilizes a portion of the federal funds that are allocated
to the state. A federal funding forecast is prepared each year based on the latest apportionment
information available. This forecast includes the various federal programs and identifies which funds
are allocated to the Iowa DOT for programming and which funds are directed to locals through the
MPO/RPA planning process, bridge programs, and other various grant programs.
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The following webpage provides additional insight into the DOT’s programming process and can be
found at https://iowadot.gov/program_management/Five-Year-Program.
6.3 Fiscal Tables
The following describes each of the six fiscal tables presented in this document:
Table 7: Table 7 summarizes the total project costs and associated federal-aid amounts by funding
program.
Tables 8-10: These tables demonstrate fiscal constraint for their respective funding programs. Table 8
summarizes the STBG program; Table 9 summarizes the TAP program; and Table 10 summarizes the
CRP Program. This incorporates the programmed project costs from Table 7 as well as the funding
targets provided by the Iowa DOT.
Tables 11-12: These tables summarize projections based on 2022 operations and maintenance data
provided by the Iowa DOT. This includes forecasted operations and maintenance data on the federal-
aid system (Table 11) and forecasted non-federal-aid revenues (Table 12). The base year for the data
was 2022. The shown projections utilize an assumed annual inflation rate of 4 percent.
Table 13: Table 13 shows the Iowa DOT’s Five-Year Program funding amounts including statewide
revenues, allocations, and funds available for right-of-way and construction.
Table 7: Summary of Costs and Federal-Aid
2024 2025 2026 2027
PROGRAM
CMAQ
CRP
HBP
NHPP
PL
STBG
TAP
Table 8: STBG Fiscal Constraint
2024 2025 2026 2027
BALANCE $1,727,151 $514,151 $953,151 $432,151
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Table 9: TAP Fiscal Constraint
2024 2025 2026 2027
BALANCE $221,018 $421,018 $107,018 $320,018
Table 10: CRP Fiscal Constraint
2024 2025 2026 2027
BALANCE $367,573 $553,573 $742,573 $935,573
Table 11: Forecasted Operations and Maintenance (O&M) Costs on the Federal-Aid System
2024 2025 2026 2027
TOTAL O&M $4,274,328 $4,438,878 $4,609,235 $4,785,625
Table 12: Forecasted Non-Federal-Aid Revenue
2024 2025 2026 2027
TOTAL NON-FEDERAL-AID ROAD FUND RECEIPTS $46,426,400 $48,283,456 $50,214,795 $52,223,387
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Table 13: Iowa DOT Five-Year Program Funding
($ MILLIONS)
REVENUES 2024 2025 2026 2027
TOTAL $1,425.9 $1439.9 $1,454.3 $1,460.4
STATEWIDE ALLOCATIONS 2024 2025 2026 2027
TOTAL $563.6 $576.8 $589.9 $603.1
FUNDS AVAILABLE FOR ROW/CONSTRUCTION 2024 2025 2026 2027
TOTAL $862.3 $863.1 $864.4 $857.3
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FFY 2024-2027 TRANSPORTATION IMPROVEMENT PROGRAM
7 - FHWA Program (FFY 2024 – 2027)
7.1 Overview
The following pages contains a complete list of location-based projects utilizing FHWA-based funds programmed for FFY 2024
through FFY 2027. These projects are shown on a map in Figure 2.
Figure 2: Project Locations (by Project ID)
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7.2 Programmed Highway Projects
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FFY 2024-2027 TRANSPORTATION IMPROVEMENT PROGRAM
8 - FTA Program (FFY 2024-2027)
8.1 Overview
The following pages contains a complete list of projects utilizing FTA-based funds programmed for FFY 2024 through FFY 2027. The
justification for all FFY 2024 transit projects is also provided.
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8.2 Programmed Transit Projects
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FFY 2024-2027 TRANSPORTATION IMPROVEMENT PROGRAM
8.3 FFY 2024 Transit Project Justifications
General Operations (5307/STA)
This funding supports the day-to-day transit operations of the Ames Transit Authority from Ames’
urbanized area formula apportionment, Small Transit Intensive Cities (STIC), and State Transit
Assistance (STA) funding.
Infotainment LED signage (5310)
Bus drivers must comply with the Americans with Disability Act (ADA) laws and manually announce
major transit locations along transit routes along with any stops the public request. In the fall 2019,
CyRide integrated automated vehicle annunciator (AVA) system synced with voice annunciators
(audible announcements only) to help keep all passengers, disability or not, better informed of where
the bus is located along the bus route(s). This system was in response to a request from Iowa State
University’s Alliance for Disability Awareness group which communicated their desire to have more bus
stops announced throughout the Ames’ community. CyRide then added visual LED signage within each
bus to deploy visual signage within each bus mirroring the LED audible stop announcements. The
bigger infotainment LED signage allows more information to be displayed for this visual signage while
also allowing advertising on these vehicles. This project, which is over and beyond ADA, will be
implemented over a multiyear period until the fleet is fully equipped with this signage.
Annunciator Annual Service Fees (5310)
CyRide plans to utilize portions of its elderly & disabled funding towards its annual service fees for the
automatic annunciator system including automatic vehicle location base system to ensure compliance
with its ADA announcement requirements. This is a non-traditional project but will allow compliance
with the ADA law and improve awareness of where the bus is within the community for passenger’s
knowledge.
Contracted Paratransit Service (5310)
According to Federal regulations, public transit agencies providing fixed-route transit service in their
community must also provide door-to-door transportation services within a ¾ mile area of that fixed-
route service. Therefore, CyRide purchases transportation service for its Dial-A-Ride service operation
in order to meet this American Disability Act (ADA) requirement. This service has been expanded to
provide services beyond ADA to the entire city limits of Ames.
Associated Transit Improvements (5310)
CyRide Bus Stop Plan recommends bus stop amenities along the fixed-route system route corridors
where high transit demand is required. From the prioritization of recommended stop improvements,
CyRide will systematically replace its brown colored bus shelters throughout the system with a newly
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designed solar powered bus shelter to improve the accessibility for patrons and improve CyRide’s
image throughout the Ames community.
Light Duty Bus Replacement (5310, 5339)
Two light duty 176” wheelbase buses have exceeded FTA guidelines for useful life. Bus numbers are:
00390 and 00391. These units will be replaced with light duty 176” wheelbase low-floor buses,
equipped with cameras. These replacement vehicles will be ADA accessible.
Light Duty Bus Replacement (5310, ICAAP)
One light duty 176” wheelbase bus leased to HIRTA for CyRide’s Dial-A-Ride service has exceeded FTA
guidelines for useful life. Bus number of this unit is #07654. This unit will be replaced with light duty
176” wheelbase low-floor bus, equipped with cameras. This replacement vehicle will be ADA
accessible.
Heavy Duty Forty-Foot Bus Replacement (5339)
Twenty-six large forty-foot buses have exceeded FTA guidelines for useful life. Buses are identified as:
09070, 09071, 09072, 09073, 09074, 09075, 09076, 09077, 00504, 00186, 00187, 00188, 00189, 00418,
00419, 00420, 00421, 00422, 00423, 00424, 00425, 00126, 00127, 00128, 00953, 00954. These units, if
ranked high enough within the state’s PTMS process, will be replaced with 40’ heavy-duty low-floor
buses. These replacement vehicles will all be ADA accessible.
Heavy Duty Battery Electric Bus Replacement (STBG)
Recently, CyRide added two battery electric buses to its bus fleet, with another five to be procured
over the next few years. The goal is to have seventeen battery-electric buses total within its fleet
operating throughout the system. CyRide will add Surface Transportation Block Grant (STBG) funding
to an already approved contract to upgrade a replacement of a 40-foot standard heavy-duty bus
(federally funded with either 5307, CMAQ or 5339) to a 40-foot battery electric bus. Battery electric
buses are now estimated to cost $1,061,000 to purchase; therefore, it may take two years of STBG
funding through the AAMPO to upgrade one standard heavy-duty 40’ bus. The forty-foot bus
specifically identified to be replaced and upgraded to a battery electric bus in 2024 through a federal
award is 00501. CyRide allocated its own 5307 formula funding grant in 2021 for battery electric bus
purchases. Bus costs have increased dramatically since the beginning of the pandemic therefore
additional funding is needed to complete this procurement. The Ames Area Metropolitan Planning
Organization has approved funding at $225,000 federal for FY2024 for this upgrade.
Heavy Duty Forty-Foot Battery Electric Bus Replacement (5339, 5307)
Four large diesel forty-foot diesel buses have exceeded FTA guidelines for useful life and will be
replaced with battery electric buses. This request will be made in future years within discretionary
grant applications. Bus numbers are: 00429, 00430, 00431, and 00432. If funded, this will further
CyRide’s efforts throughout the Ames community making it even more sustainable. All battery electric
buses will be ADA accessible.
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Fire Mitigation Building Improvements (PTIG)
CyRide is requesting funding for phase one of fire mitigation building improvement project to be added
within lanes 1 & 2 of the facility to mitigate and help contain any fires that might occur with battery
electric buses parked in this area. Lanes 1 & 2 were originally built in 2005, over 18 years ago. The overall
goal of this project will be to mitigate any electric fires from bus batteries spreading throughout the rest
of CyRide’s facility. This project includes the following improvements within lanes 1 and 2 of CyRide’s
facility:
• Change the existing 0.2 density sprinkler system to a 0.4 density system by upsizing the existing
water pipes to provide increased water supply
• Upgrade the existing K8 sprinkler heads to K11.2 sprinkler heads to accommodate increased
water flow that a 0.4 density system requires. This phase 1 request for PTIG funding will
support sprinkler replacement for one-third of lanes 1 and 2. CyRide intends to request a phase
2 project next year for the other two-thirds of these lanes as CyRide plans to purchase
additional BEB’s parked in this area of the facility.
• Provide a new connection to the City of Ames water main to support expanded flow rates of
the new sprinklers allowing future expansion of the sprinkler system.
• Add a 3-hour coiling garage fire door at the west entrance of lanes one and two that will
automatically deploy/close when fire is detected in these lanes.
• Replace existing rated hollow metal person doors with 3-hour doors to mitigate any fires from
spreading throughout the facility.
Maintenance Facility Expansion (5339)
CyRide will be requesting earmark funding to expand its current bus storage facility to house up to
fourteen buses currently parked outside under cover. Parking buses outside the facility is contrary to
CyRide’s lease with Iowa State University which states that all vehicles must be parked inside.
Construction of additional bus storage is needed at this time to keep its large vehicles in a state of good
repair throughout the year and extend their useful life (FTA defines this at 12 years) to the maximum
extent possible (20+ years) when CyRide typically attains critical funding for replacement.
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9 - Changing an Approved TIP
Often after development and subsequent adoption of the TIP, changes may need to be made to the list
of programmed projects. Examples of changes might be adding or deleing projects., moving a project
between years in the TIP, adjusting project cost, or changing the vehicle numbers of transit vehicles.
A major requirement of a project receiving Federal transportation funds is for the project to be
included in the TIP and Statewide Transportation Improvement Program (STIP). Once a project has
received Federal Authorization for construction it does not need to be included in the TIP. This is one of
two major reasons for adding or deleting a project from the TIP. The other major reason for adding a
project is the awarding of a grant for a project, which can happen throughout the year.
Changes to the TIP are classified as either amendments or administrative modifications and are
subject to different AAMPO Transportation Policy Committee and public review procedures.
9.1 Amendments
Amendments are major changes that may involve the following:
Project Cost: Projects in which the recalculated project costs increase Federal aid by more than
30 percent or increase the Federal aid by more than $2 million from the original amount.
Schedule Changes: Projects added or deleted from the TIP.
Funding Source: Projects receiving additional Federal funding sources.
Scope Changes: Changing the project termini, project alignment, the amount of through traffic
lanes, type of work from an overlay to reconstruction, or a change to include widening of the
roadway.
Amendments are presented to the Transportation Policy Committee and a public comment period is
opened, which continues until the next policy committee meeting. The Transportation Policy
Committee meets on an as needed basis, providing a 3–4-week public comment period for
amendments. Public comments are shared with the Transportation Policy Committee and action is
taken on the amendment.
9.2 Administrative Modifications
Administrative modifications are minor changes that may involve the following:
Project Cost: Projects in which the recalculated project costs do not increase Federal aid by
more than 30 percent or does not increase the Federal aid by more than $2 million from the
original amount.
Schedule Changes: Changes in schedule for projects included in the first four years of the TIP.
Funding Source: Changing funding from one source to another.
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Scope Changes: Any changes to the scope require an amendment and cannot be approved
through an administrative modification.
Administrative modifications are processed internally and are shared with the Transportation Policy
Committee, the public, and AAMPO stakeholders as information items.
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Appendix A – Resolution of Adoption
[INSERT RESOLUTION OF ADOPTION HERE]
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Appendix B – Self-Certification of Planning Activities
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Appendix C – List of Federal and State Funding Programs
Federal Funding Sources
Projects identified in TIPs utilize, or are based upon, several different sources of federal funding. The
primary sources of FHWA funding to Iowa, which are in parted used to fund local efforts, include:
• Bridge Formula Program (BFP). The BFP provides funding dedicated to replace,
rehabilitate, preserve, protect, and construct highway bridges. BFP funds are
apportioned to states on a formula basis. A significant portion of Iowa’s BFP funds
will be utilized to implement bridge construction projects in Iowa’s cities and counties
through the DOT’s City Bridge Program and by directly targeting BFP funds to Iowa’s
99 counties.
• Carbon Reduction Program(CRP). CRP provides funding for projects designed to
reduce transportation emissions, defined as carbon dioxide (CO2) emissions from on-
road highway sources. A portion of this funding will be awarded to MPOs but not
RPAs. CRP references in this document apply only to MPOs.
• Congestion Mitigation and Air Quality Improvement Program (CMAQ). CMAQ
provides flexible funding for transportation projects and programs tasked with
helping to meet the requirements of the Clean Air Act. These projects can include
those that reduce congestion and improve air quality.
• Discretionary Grants (GRNT). The FHWA administers discretionary grant programs
through various offices representing special funding categories. Examples of
discretionary grant awards include awards from programs including Rebuilding
American Infrastructure with Sustainability and Equity (RAISE), Nationally Significant
Multimodal Freight and Highway Projects (INFRA), National Infrastructure Project
Assistance Program (MEGA), and Rural Surface Transportation Grant Program among
others.
• Earmark (ERMK). Projects with funding identified directly in federal Authorization or
Appropriations bills are considered earmark funds. The projects are funded with
money set aside for Community Project Funding/Congressionally Directed Funding
and awarded by members of Congress.
• Federal Lands Access Program (FLAP) and Tribal Transportation Program (TTP). The
FLAP Program provides funding for projects that improve access within, and to,
federal lands. The FLAP funding will be distributed through a grant process where a
group of FHWA, Iowa DOT, and local government representatives will solicit, rank,
and select projects to receive funding. The TTP provides safe and adequate
transportation and public road access to and within Indian reservations and Indian
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lands. Funds are distributed based on a statutory formula based on tribal population,
road mileage, and average tribal shares of the former Tribal Transportation Allocation
Methodology.
• Highway Safety Improvement Program (HSIP). This is a core federal-aid program that
funds projects with the goal of achieving a significant reduction in traffic fatalities and
serious injuries on public roads. A portion of this funding is targeted for use on local
high-risk roads and railway-highway crossings.
• Metropolitan Planning Program (PL). FHWA provides funding for this program to the
State of Iowa based on urbanized area population. The funds are dedicated to
support transportation planning efforts in urbanized areas with a population of
50,000 or greater. For programming purposes MPOs should program only the new PL
target provided by the Systems Planning Bureau. Any carryover funds identified by
Systems Planning need not be added to, or subtracted from, the PL target.
• National Highway Freight Program (NHFP). NHFP funds are distributed to states via
a formula process and are targeted towards transportation projects that benefit
freight movements. Ten percent of NHFP funds will be targeted towards non-DOT
sponsored projects.
• National Highway Performance Program (NHPP). NHPP funds are available to be
used on projects that improve the condition and performance of the National
Highway System (NHS), including some state and U.S. highways and interstates.
• State Planning and Research (SPR). SPR funds are available to fund statewide
planning and research activities. A portion of SPR funds are provided to RPAs to
support transportation planning efforts.
• Surface Transportation Block Grant Program (STBG). This program is designed to
address specific issues identified by Congress and provides flexible funding for
projects to preserve or improve the condition/performance of transportation
facilities, including any federal-aid highway or public road bridge. STBG funding may
be utilized on:
-Roadway projects on federal-aid routes
-Bridge projects on any public road
-Transit capital improvements
-TAP eligible activities
-Planning activities
Iowa targets STBG funding to each of its 27 MPOs and RPAs on an annual basis for
programming based on regional priorities. RPA STBG funds awarded to cities are eligible to
be swapped for state Primary Road Funds.
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• Transportation Alternatives Setaside Program (TAP). This program is a setaside from
the STBG program. The TAP program provides funding to expand travel choices and
improve the transportation experience. Transportation Alternatives Program projects
improve the cultural, historic, aesthetic, and environmental aspects of transportation
infrastructure. Projects can include creation of bicycle and pedestrian facilities, and
the restoration of historic transportation facilities, among others.
Iowa targets TAP funding to each of its 27 MPOs and RPAs on an annual basis for
programming based on regional priorities. All projects programmed with TAP funds
are required to be verified by the Systems Planning Bureau to ensure compatibility
with TAP eligibility.
Iowa DOT-Administered Grant Program Funding Sources
In addition to the federal funding sources listed above, the Iowa DOT administers several grant
programs that are funded, in part, with the federal sources identified above. Projects awarded grant
funding must be documented in the region’s TIP. These grant awards are distributed through an
application process. State administered grant programs include:
• City Bridge Program. A portion of STBG funding dedicated to local bridge projects is
set aside for the funding of bridge projects within cities. Eligible projects need to be
classified as structurally deficient or functionally obsolete. Projects are rated and
prioritized by the Local Systems Bureau with awards based upon criteria identified in
the application process. Projects awarded grant funding are subject to a federal-aid
obligation limitation of $1,500,000.
• Highway Safety Improvement Program – Local (HSIP-Local). This program is funded
using a portion of Iowa’s Highway Safety Improvement Program apportionment and
funds safety projects on rural roadways. Federal HSIP funding targeted towards
these local projects is swapped for Primary Road Fund dollars.
• Iowa Clean Air Attainment Program (ICAAP). The ICAAP funds projects that are
intended to maximize emission reductions through traffic flow improvements,
reduced vehicle-miles of travel, and reduced single-occupancy vehicle trips. This
program utilizes $4 million of Iowa’s CMAQ apportionment.
• Recreational Trails Program. This program provides federal funding for both
motorized and nonmotorized trail projects and is funded through a takedown from
Iowa’s TAP funding. The decision to participate in this program is made annually by
the Iowa Transportation Commission.
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• Statewide Transportation Alternatives Program. This program makes available
federal TAP funds to locally sponsored projects that expand travel choices and
improve the motorized and nonmotorized transportation experience.
Federal and State Transit Funding Programs
Like the FHWA programs listed above, the transit funding authorized by the BIL is managed in several
ways. The largest amount is distributed, by formula, to states and large metropolitan areas. Other
program funds are discretionary, and some are earmarked for specific projects. Program funds include:
• Metropolitan Transportation Planning program (Section 5303 and 5305). FTA
provides funding for this program to the state based on its urbanized area
populations. The funds are dedicated to support transportation planning projects in
urbanized areas with more than 50,000 persons.
• Statewide Transportation Planning program (Section 5304 and 5305). These funds
come to the state based on population and are used to support transportation
planning projects in nonurbanized areas. They are combined with the Section 5311
funds and allocated among Iowa’s RPAs.
• Urbanized Area Formula Grants program (Section 5307). FTA provides transit
operating, planning and capital assistance funds directly to local recipients in
urbanized areas with populations over 50,000. Assistance amounts are based on
population and density figures and transit performance factors for larger areas. Local
recipients must apply directly to the FTA.
• Bus and Bus Facilities Program (Section 5339). This funding source is split into three
categories: formula, discretionary, and low or no emission vehicle projects. The
formula program provides federal assistance for major capital needs, such as fleet
replacement and construction of transit facilities. All transit systems in the state are
eligible for this program and projects are selected through the PTMS process. The
discretionary bus and bus facilities grant program, or 5339(b), is a competitive grant
program. Iowa DOT typically submits a statewide application on behalf of Iowa public
transit agencies and uses the vehicle replacement list generated by the PTMS
rankings as the basis for the project submitted. The low or no mission vehicle
program, 5339(c), provides funding for alternative power or fuel vehicles and/or
facilities. Iowa DOT will submit an application for transit agencies interested in those
technologies. For the 5339(b) and 5339(c) programs, larger public transit agencies
serving populations over 50,000 can apply directly to FTA if they desire.
• Enhanced Mobility of Seniors and Individuals with Disabilities Program (Section
5310). Funding is provided through this program to increase mobility for the elderly
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and persons with disabilities. Part of the funding is administered along with the
nonurbanized funding with the remaining funds allocated among urbanized transit
systems in areas with a population of less than 200,000. Urbanized areas with more
than 200,000 in population receive a direct allocation.
• Formula Grants for Rural Areas (Section 5311). This program provides capital and
operating assistance for rural and small urban transit systems. Fifteen percent of
these funds are allocated to intercity bus projects. A portion of the funding is also
allocated to support rural transit planning. The remaining funds are combined with
the rural portion of Section 5310 funds and allocated among regional and small urban
transit systems based on their relative performance in the prior year. Note, CyRide is
not eligible for this funding.
• Rural Transit Assistance Program (RTAP) (Section 5311(b)(3)). This funding is used
for statewide training events and to support transit funding fellowships for regional
and small urban transit staff or planners. Note, CyRide is not eligible for this funding.
• FHWA Flexible funds. Certain Title 23 funds may be used for transit purposes. Transit
capital assistance is an eligible use of STBG funds. Transit capital and startup
operating assistance is an eligible use of CMAQ/ICAAP funds. When CMAQ/ICAAP and
STBG funds are programmed for transit projects, they are transferred to the FTA. The
CMAQ/ICAAP funds are administered by the Iowa DOT’s Public Transit team. STBG
funds for small urban and regional transit systems are also administered the Public
Transit team.
• State Transit Assistance (STA). All public transit systems are eligible for funding.
These funds can be used by the public transit system for operating, capital, or
planning expenses related to the provision of open-to-the-public passenger
transportation. The majority of the funds received in a fiscal year are distributed to
individual transit systems on the basis of a formula using performance statistics from
the most recent available year.
o STA Fellowship Program. Each year $125,000 is set aside from the total STA
funds to provide large urban transit systems not eligible for RTAP funding with
fellowships to attend transit training conferences and seminars or to purchase
transit-related training materials.
STA Special Projects. The Iowa DOT sets aside approximately $175,000
annually from the State Transit Assistance (STA) fund for Special Projects.
Special Projects are extraordinary, emergency, or innovative in nature.
Grants can include projects which support transit services developed in
conjunction with human service agencies or local community partners or
statewide projects to improve public transit in Iowa. Projects are
intended to assist with start-up of new services that have been identified
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as needs by health, employment or human service agencies or other
community partners. Statewide projects may be used on transit
marketing and projects exploring new transit technologies. Applications
are available to public transit agencies through the BlackCat software.
• Public Transit Infrastructure Grant Fund (PTIG). This is a state program that can fund
transit facility projects that involve new construction, reconstruction, or remodeling.
To qualify, projects must include a vertical component. Project applications are due
the first business day of May each year through the BlackCat software.
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Appendix D – STBG Application Form
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Appendix E – Public Comments
[INSERT PUBLIC COMMENTS RECEIVED ON THE DRAFT TIP HERE]
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Appendix F – Sponsor Requests for Project Modifications
Request from the City of Ames to modify the project limits of the Lincoln Way Pavement Improvement
Project (TPMS ID: 45233) when rolling over the project from FFY 2023 to FFY 2024:
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Request from the City of Ames to remove the Cherry Avenue Roadway Extension Project (TPMS ID:
36919) from the TIP and forfeit the allocated $1,890,000 in regional STBG funding which was dedicated
to the project for use in FFY 2023:
1
ITEM#: MPO 2
DATE: 05-23-23
DEPT: MPO
TRANSPORTATION POLICY COMMITTEE ACTION FORM
SUBJECT: FINAL FY 2024 TRANSPORTATION PLANNING WORK PROGRAM
BACKGROUND:
The Ames Area Metropolitan Planning Organization (MPO) carries out a continuing,
cooperative, and comprehensive multimodal transportation planning process. As a part
of the Federal regulations governing Metropolitan Planning Organizations, the Federal
Highway Administration and the Federal Transit Administration provide planning funds to
reimburse agencies for transportation planning activities. Transportation planning
activities are outlined in a Transportation Planning Work Program, which the Ames Area
MPO develops annually for each fiscal year. The State of Iowa uses a consolidated
planning grant where FHWA and FTA planning funds are combined into a single fund.
In addition to conducting and coordinating short-term and long-term regional
transportation planning efforts, the MPO is responsible for the development of the
following planning documents: Metropolitan Transportation Plan (MTP), Transportation
Improvement Program (TIP), Public Participation Plan (PPP), Transportation Planning
Work Program (TPWP), and Passenger Transportation Plan (PTP). To plan for and
organize these planning efforts, the FY 2024 TPWP has been separated into eight
different work elements. These elements are:
1. Administration
2. Transportation Improvement Program (TIP)
3. Transit Planning
4. Comprehensive Planning
5. Complete Streets
6. Long-Range Transportation Planning
7. Transportation Data
a. Data Management
b. Data Procurement
8. Special Studies
a. US 69 (S Duff Ave) & US 30 Interchange Study
b. Ames North Growth Intersections (190th St Corridor) Study
On February 13, 2023, the Iowa Department of Transportation provided funding targets
for the MPO to use in the development of the FY 2024 TPWP. Those targets are shown
in the following tables:
2
The currently proposed FY 2024 MPO budget totals $271,178 ($217,578 in Fede ral funds
and $53,600 in local funds). This budget, shown in detail below, fully utilizes all anticipated
carryover amounts and has a projected ending balance of $16,945 in unobligated funds
that can be programmed in future fiscal years as carryover.
Federal Funding Source
Work Element Activity
MPO
Staff
Hours
FTA
5305d
Carryover
FTA
5305d
New
FHWA PL
Carryover
FHWA PL
Set-Aside
New
FHWA PL
New
Total
Federal
Funding
Local
Match
Total
Funding
1 - Administration Admin 755 $5,764 $7,709 $5,710 - $20,816 $40,000 $10,000 $50,000
2 - TIP TIP 189 $1,153 $1,542 $1,142 - $4,163 $8,000 $2,000 $10,000
3 - Transit Planning Transit
Planning 736 $5,764 $7,709 $5,710 - $20,816 $40,000 $10,000 $50,000
4 - Comprehensive
Planning Comp Planning 472 $2,882 $3,855 $2,855 - $10,408 $20,000 $5,000 $25,000
5 – Complete
Streets
Complete
Streets 60 - - - $3,178 - $3,178 - $3,178
6 - Long Range
Planning
Long-Range
Planning 245 $1,499 $2,004 $1,485 - $5,412 $10,400 $2,600 $13,000
7 - Transportation
Data
Data
Management 189 $1,153 $1,542 $1,142 - $4,163 $8,000 $2,000 $10,000
Data
Procurement - $8,070 $10,793 $7,994 - $29,143 $56,000 $14,000 $70,000
8 - Special Studies
US 69 & US 30
Interchange
Study
- $3,228 $4,317 $3,198 - $11,657 $22,400 $5,600 $28,000
Ames North
Growth
Intersections
Study
- $1,384 $1,850 $1,370 - $4,996 $9,600 $2,400 $12,000
FY24 Budget Totals 2,645 $30,897 $41,321 $30,606 $3,178 $111,576 $217,578 $53,600 $271,178
FTA 5305d
Carryover
FTA 5305d
New
FHWA PL
Carryover
FHWA PL Set-
Aside New
FHWA PL
New TOTAL
Starting Available Balance $30,897 $45,900 $30,606 $3,178 $123,942 $234,523
Programmed $30,897 $41,321 $30,606 $3,178 $111,576 $217,578
Unobligated Funds $ - $ 4,579 $ - $ - $ 12,366 $ 16,945
3
The FY 2024 Transportation Planning Work Program will be effective from July 1, 2023,
through June 30, 2024. All MPO planning activities and processes conducted during this
time will conform with the work program.
On March 28, 2023, the Transportation Policy Committee unanimously approved
the Draft FY 2024 TPWP, thereby establishing a public comment period from March
29, 2023, to April 30, 2023. No public comments were received. Additionally, federal
and state partners reviewed the draft document and staff addressed their minor
comments in the final version. The Final TPWP is due to state and federal partners by
June 1, 2023.
ALTERNATIVES:
1. Approve the Final FY 2024 Transportation Planning Work Program.
2. Approve the Final FY 2024 Transportation Planning Work Program, with
Transportation Policy Committee modifications.
MPO ADMINISTRATOR’S RECOMMENDED ACTION:
The MPO’s Transportation Technical Committee and Transportation Policy Committee
have reviewed the Draft FY 2024 Transportation Planning Work Program and all
comments from stakeholders and partners were addressed, State and Federal partners
have determined this program meets their requirements.
Therefore, it is the recommendation of the MPO Administrator that the Transportation
Policy Committee adopt Alternative No. 1.
The Ames Area Metropolitan Planning Organization prepared this report with funding from the U.S. Department of
Transportation’s Federal Highway Administration and Federal Transit Administration, and in part through local matching
funds of the Ames Area MPO member governments. These contents are the responsibility of the Ames Area MPO. The
U.S. government and its agencies assume no liability for the contents of this report or for the use of its contents. The
Ames Area MPO approved this document on May 23, 2023. Please call (515) 239-5160 to obtain permission to use.
FINAL
Transportation Planning Work Program
Fiscal Year 2024
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CONTENTS
1 - Introduction ........................................................................................................................................... 4
1.1 Document Purpose ............................................................................................................................ 4
1.2 AAMPO Overview and Planning Area ............................................................................................... 4
1.3 Transportation Policy Committee ..................................................................................................... 5
1.4 Transportation Technical Committee ............................................................................................... 6
1.5 Planning Documents Maintained by AAMPO ................................................................................... 6
2 – TPWP Development .............................................................................................................................. 7
2.1 TPWP Development Process ............................................................................................................. 7
2.2 Planning Priorities ............................................................................................................................. 8
2.3 Performance-Based Planning ............................................................................................................ 9
3 – Work Elements .................................................................................................................................... 10
3.1 Regional & Federal Planning Goals ................................................................................................. 10
3.2 Planning Emphasis Areas ................................................................................................................. 11
Element 1 - Administration ................................................................................................................... 12
Element 2 – Transportation Improvement Program ............................................................................ 14
Element 3 – Transit Planning................................................................................................................. 16
Element 4 – Comprehensive Planning .................................................................................................. 18
Element 5 – Complete Streets .............................................................................................................. 20
Element 6 – Long-Range Transportation Planning ............................................................................... 22
Element 7 – Transportation Data .......................................................................................................... 24
Element 8 – Special Studies .................................................................................................................. 26
4 – FY 2024 Budget Summary ................................................................................................................... 29
4.1 Budget & Staff Hours Summary ...................................................................................................... 29
4.2 Cost Allocation Plan ......................................................................................................................... 30
4.3 Private Sector Involvement ............................................................................................................. 30
5 – Revisions to the Transportation Planning Work Program .................................................................. 31
5.1 Overview ......................................................................................................................................... 31
5.2 Waiver of Approvals ........................................................................................................................ 31
5.3 Revision and Approval Procedures ................................................................................................. 32
Appendix A – Resolution of Approval ....................................................................................................... 33
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Appendix B – Self-Certification of Procurement and Consultation Selection Procedures ....................... 34
Appendix C – Performance Management Agreement ............................................................................. 35
Appendix D – Performance Measure Targets ........................................................................................... 38
Appendix E – MPO/RPA Carryover Policy ................................................................................................. 40
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1 - Introduction
1.1 Document Purpose
The Fiscal Year 2024 Transportation Planning Work Program (TPWP) is the regional work plan
developed by the Ames Area Metropolitan Planning Organization (AAMPO) for the fiscal year
beginning July 1, 2023 and ending June 30, 2024. The TPWP is a requirement of 23 CFR 450.308 for
metropolitan planning organizations to develop a document identifying work proposed for the next
one-year period by major activity and task. The document includes details to indicate who will perform
the planning activity, the schedule for completing the activity, what products should result from each
activity, funding for each activity as well as a total program budget.
1.2 AAMPO Overview and Planning Area
AAMPO was officially designated the MPO of the Ames urbanized area by the Governor of Iowa in
March 2003. This designation was the result of the Ames urbanized area having a population greater
than 50,000 in the 2000 Census.
As a result of the 2010 Census, the urbanized areas of Ames and Gilbert were combined into one
urbanized area, therefore requiring the Metropolitan Planning Area to be expanded to encompass this
area in its entirety. The Ames Area MPO approved the current Metropolitan Planning Area boundary
on November 13, 2012 (shown in Figure 1). The City of Gilbert and Iowa State University were added to
the Transportation Policy Committee on March 26, 2013.
Figure 1: AAMPO Boundary (Adopted Nov 13, 2012)
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FY2024 TRANSPORTATION PLANNING WORK PROGRAM
The Ames Area MPO provides and coordinates various transportation planning and improvement
efforts throughout the Ames urban area.
Ames is in central Iowa and is served by Interstate 35, US Highway 30, and US Highway 69. Surface
transportation needs are met through over 251 centerline miles of streets. The community has a very
progressive transit system, CyRide, which prior to the COVID-19 pandemic carried more than six million
bus passengers each year. CyRide’s ridership dropped to 4.57 million passengers in FY 2020, 1.86
million in FY 2021 because of reduced travel within the Ames community and rose to 3.66 in FY 2022.
CyRide believes ridership will hit over 4 million in FY 2023. Since over 90% of CyRide’s ridership is
university students, future transit ridership heavily depends upon student mobility and high enrollment
at Iowa State University. While most transit users have Iowa State University ties, CyRide serves the
entire Ames community. Railroads provide freight service to the area by dual east-west mainline tracks
and a northern agricultural spur.
The Ames Area MPO consists primarily of two standing committees: The Transportation Policy
Committee and the Transportation Technical Committee.
1.3 Transportation Policy Committee
The Transportation Policy Committee (TPC) is the policy setting board of the MPO and the membership
consists of local officials. Voting membership on the committee includes city and county governments
located, wholly or partially, in the Ames Area MPO planning boundary, as well as the local transit
agency. Currently the TPC membership includes the City of Ames, City of Gilbert, CyRide, Boone
County, and Story County. The Iowa Department of Transportation, Federal Highway Administration,
Federal Transit Administration, and Iowa State University serve as advisory, non-voting,
representatives.
Transportation Policy Committee Membership
Representative Agency Member Representative Agency Role
City of Ames (Chair)
City of Ames
City of Ames
City of Ames
City of Ames
City of Ames
City of Ames
Boone County
Story County
Ames Transit Agency (CyRide)
City of Gilbert
Iowa Dept. of Transportation ‡
Iowa Dept. of Transportation ‡
Iowa Dept. of Transportation ‡
Federal Highway Administration ‡
Federal Highway Administration ‡
Federal Transit Administration ‡
Iowa State University ‡
‡ Non-voting
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FY2024 TRANSPORTATION PLANNING WORK PROGRAM
1.4 Transportation Technical Committee
The Transportation Technical Committee (TTC) consists of technical personnel from various agencies
involved in transportation issues within the planning area. The TTC formulates the procedural details of
the Transportation Planning Work Program. The committee reviews and monitors the output of
various MPO activities identified in the work program and makes recommendations to the policy
committee. The committee is also responsible for assisting in developing Transportation Improvement
Programs and Metropolitan Transportation Plans. The Iowa Department of Transportation, the Federal
Highway Administration, and the Federal Transit Administration serve as advisory, non-voting,
representatives.
‡ Non-voting
1.5 Planning Documents Maintained by AAMPO
The Ames Area MPO develops, updates, and maintains the following core planning documents:
• Transportation Planning Work Program (TPWP)
• Transportation Improvement Program (TIP)
• Public Participation Plan (PPP)
• Metropolitan Transportation Plan (MTP)
• Passenger Transportation Plan (PTP)
Transportation Technical Committee Membership
Representative Agency Member Representative Agency Role
City of Ames (Chair)
City of Ames (Vice-Chair)
City of Ames
City of Ames
City of Ames
Ames Transit Agency (CyRide)
Iowa State University
Boone County
Story County
Ames Community School Dist.
Ames Economic Development Commission
Iowa Dept. of Transportation ‡
Iowa Dept. of Transportation ‡
Iowa Dept. of Transportation ‡
Federal Highway Administration ‡
Federal Highway Administration ‡
Federal Transit Administration ‡
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2 – TPWP Development
2.1 TPWP Development Process
The FY 2024 Transportation Planning Work Program was developed from input by AAMPO staff, the
AAMPO Transportation Technical Committee, the public, and the AAMPO Transportation Policy
Committee. The following milestones describe the process in which the Transportation Planning Work
Program was developed.
February 1, 2023 – March 15, 2023 – Initial Draft Development
AAMPO staff developed the initial Draft FY24 TPWP.
March 16, 2023 – Transportation Technical Committee Meeting
A review and discussion on the Draft FY24 TPWP was undergone by the Transportation
Technical Committee.
March 28, 2023 – Transportation Policy Committee Meeting
A review and discussion on the Draft FY24 TPWP was undergone by the Transportation Policy
Committee and the date of public hearing was set for May 23, 2023.
March 29, 2023 – April 30, 2023 – Public Input Period
A public comment period for the Draft FY24 TPWP was established from March 29 through April
30, 2023. During the comment period, the draft document was posted on the MPO website,
aampo.org, and notifications were distributed to the public. Comments could be submitted via
online form, email, mail, and by phone. A public input session was also held virtually via
Microsoft Teams on April 3, 2023.
April 1, 2023 – April 30, 2023 – Review by Federal and State Partners
Federal and State partners at the Federal Highway Administration, Federal Transit
Administration, and Iowa Department of Transportation reviewed the Draft FY24 TPWP. By
April 30, 2023, the MPO received comments to address in the Final FY24 TPWP.
May 1, 2023 – May 22, 2023 – Final TPWP Development
AAMPO staff created the Final FY24 TPWP based upon feedback from the public, state and
federal partners, and members of the AAMPO Technical and Policy Committees.
May 23, 2023 – Transportation Policy Committee Hearing
A public hearing was held by the Transportation Policy Committee to consider adoption of the
FY24 TPWP with opportunities from the public to respond and present to the committee. This
document was then formally approved by the Transportation Policy Committee.
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2.2 Planning Priorities
The FY 2024 TPWP addresses the planning goals of the Ames Area MPO, which are:
• Provide a connected transportation system that offers efficient and reliable mobility options for
all modes of travel.
• Provide a safe transportation system.
• Consider and mitigate the impacts of the transportation system on the natural and built
environment.
• Provide an accessible transportation system which fits within the context of its surroundings
and preserves community character.
• Provide a transportation system that supports the regional economy and efficiently moves
goods.
• Maintain transportation infrastructure in a state-of-good-repair.
The following is a list of ongoing and future challenges the Ames Area MPO expects to address through
projects and planning activities:
• The Ames regional area experiences a high variability in traffic due to weekly commuters,
regional commercial weekend traffic, and special events (such as Iowa State football games).
AAMPO will leverage emerging technologies as well as automated data collection to generate
regional metrics for a performance-based planning approach and assist local agencies in
improving traffic operations.
• The COVID-19 Pandemic may catalyze long-term fundamental changes in travel behaviors
across all modes of transportation. AAMPO will utilize emerging data sources and data types to
monitor these potential shifts in travel behaviors as well as stay current on the latest research
and reporting of travel behavioral trends.
• Some intersections and corridors within Ames are nearing operational capacities and struggle
to handle currently observed levels of traffic and users. Through emerging technologies such as
adaptive traffic signal control, transit signal priority, widescale data collection, and new ITS
communication technologies, AAMPO will ensure projects are planned and executed which
attempt to leverage new technologies to maximize operational capabilities and improve
intersection and roadway capacities across all modes of travel.
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2.3 Performance-Based Planning
Performance-based planning and performance management became a focus for State and regional
transportation planning with the signing of the 2012 Federal surface transportation bill Moving Ahead
for Progress in the 21st Century (MAP-21). The Federal government established seven national goals
through MAP-21, and maintained these goals in subsequent Federal legislation, with the purpose of
improving decision-making through performance-based planning and programming. Those seven goals
are:
• Safety
• Infrastructure Condition
• Congestion Reduction
• System Reliability
• Freight Movement and Economic Vitality
• Environmental Sustainability
• Project Delivery
The Ames Area MPO must establish and use a performance-based approach in transportation decision
making to support the national goals. The Ames Area MPO implements these required metrics in
coordination with the Iowa DOT (see Appendix C for the Performance Management Agreement),
which includes setting regional targets for several performance measures established by the Federal
Highway Administration (FHWA) and Federal Transit Administration (FTA). See Appendix D for these
performance measure targets. Future reports on the Ames Area MPO’s progress in reaching regional
targets will be included in future metropolitan transportation planning documents.
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3 – Work Elements
This section will describe each of the eight transportation planning work elements that AAMPO will
undergo in Fiscal Year 2024: administration, transportation improvement program, transit planning,
comprehensive planning, complete streets, long-range transportation planning, transportation data,
and special studies.
3.1 Regional & Federal Planning Goals
Table 1 describes how each of the work elements relate to accomplishing regional transportation
planning goals/priorities (listed in the AAMPO’s MTP, “Forward 45”) and the federal planning factors
that should guide the planning processes conducted by MPOs.
Table 1: Relation of Work Elements and Regional Goals/Planning Factors
Elem. 1
Admin TIP Comp
Planning
Transit Complete
Streets
Long-
Range
Data Special
Studies
Regional
Goals X X X X X X
Federal
Planning
Factors
X X X X X
X X X X X X
Enhance the
Environment
and Promote
X X X X X X X
X X X X X X X
Resiliency & X X X X X X X
X X X X X X X
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3.2 Planning Emphasis Areas
On December 30, 2021, the FHWA and FTA released updated 2021 planning emphasis areas (PEAs) for
use in the development of metropolitan and statewide planning and research programs. The following
details how the Ames Area MPO addresses some of these PEAs through its various planning activities
and planning document updates (including the TPWP).
Climate & Clean Energy – The Ames Area MPO will continue to consider climate impacts (positive and
negative) when identifying, prioritizing, and evaluating projects both TIPs and the MTPs. The new
Carbon Reduction Program (CRP) will also be specifically leveraged for projects which reduce carbon
and other greenhouse gas emissions. The MPO will both inform and encourage its local member
agencies to submit projects which will reduce or eliminate greenhouse gas and carbon emissions for
funding for this new program.
Equity & Justice – The Ames Area MPO develops and maintains a Public Participation Plan (PPP) and a
Limited English Proficiency (LEP) Plan. These plans aim to ensure ample public involvement
opportunities for underserved and disadvantaged populations. Additionally, the Ames Area MPO
submits Title VI documentation to both the FHWA and FTA, which ensure that the MPO is adhering to
applicable Title VI requirements. Title VI prohibits discrimination based on race, color, or national
origin in any program or activity that receives federal funding. These documents are all developed as a
part of Work Element 1 (Administration). Additionally, impacts to underserved and disadvantaged
populations are considered when identifying, prioritizing, and evaluating projects in the TIP and the
MTP.
Complete Streets – The Ames Area MPO previously supported the City of Ames in the development of
its Complete Streets Plan in 2018. The latest MTP refers to the Ames Complete Streets Plan and
leverages its policies and principles when evaluating the regionwide transportation network and
developing and prioritizing projects. New this fiscal year, the MPO also has a dedicated work element
(Work Element 5 - Complete Streets) dedicated to Complete Streets planning activities and efforts.
Public Involvement – As previously mentioned, the Ames Area MPO develops and maintains a Public
Participation Plan. This plan details how the MPO involves the public and stakeholders in its
transportation planning efforts. The MPO will update its PPP in FY 2024 as well as update and redesign
its website (as described in Work Element 1 - Administration).
Planning & Environmental Linkages (PEL) – During MTP updates, the Ames Area MPO always considers
environmental, community, and economic goals early in the transportation planning process. These
regional goals (which were shown before in Table 1) form the foundation of the MTP and its strategy
development and project prioritization processes.
Data in Transportation Planning – The Ames Area MPO is actively incorporating data in its planning
processes and shares its data with its member agencies and stakeholders. Work Element 6
(Transportation Data) is dedicated to obtaining and leveraging transportation datasets and utilizing
data analytics to strengthen performance-based planning efforts in the region.
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Element 1 - Administration
Objective: To initiate and properly manage the “3-C” planning process, ensuring that it is continuous,
cooperative, and comprehensive, and in compliance with applicable State and Federal laws and
regulations.
Primary FY 2023 Accomplishments:
• Administered the FY 2023 TPWP.
• Developed and approved the FY 2024 TPWP.
• Conducted Transportation Policy Committee and Transportation Technical Committee
meetings.
• Attended Iowa DOT quarterly MPO meetings.
• Submitted quarterly planning funding reimbursement requests and semi-annual DBE reports.
• Updated and maintained the AAMPO website: www.aampo.org.
• Participated in meetings and coordinated with other agencies.
Note, all activities from FY 2023 were completed for this task.
Description:
This task includes all administrative tasks which support activities of the MPO including the following:
prepare and submit required documents to maintain the continuity and credibility of the planning
process. Sponsor and conduct meetings and provide support to policy and technical committees.
Prepare budgets, maintain financial records, and ensure planning funds are spent appropriately.
Coordinate activities with participating agencies and other public and private interests.
Purchase/lease supplies, computer equipment and other equipment necessary to carry out planning
efforts. Maintain sufficient software and purchase necessary upgrades when beneficial to AAMPO.
Conducting informational meetings, as well as public hearings, to obtain public input and feedback on
ongoing activities. The Public Participation Plan, along with other pertinent documents maintained and
developed by the Ames Area MPO are posted online on the MPO website (www.aampo.org). The
Public Participation Plan will be evaluated for modifications to evolve with communication
preferences, as warranted.
AAMPO staff will participate in conferences, seminars, meetings, and other training opportunities to
remain familiar with the latest regulations and techniques related to the transportation planning field
as provided by the Federal Transit Administration, Federal Highway Administration, American Planning
Association, Environmental Protection Agency, Iowa Department of Transportation, peer
transportation planning organizations, and other agencies and professional organizations.
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FY 2024 Products:
• Administer the FY 2024 TPWP.
• Develop and approve the FY 2025 TPWP.
• Undergo a new design/layout refresh of the MPO website & maintain/update the MPO website
as needed.
• Develop and approve a new update to the Public Participation Plan (PPP).
• Review & update Title VI documentation as needed.
• Conduct review of MPO Planning Boundary & Roadway Federal Functional Classifications (FFCs)
(in coordination with state & federal partners) based on 2020 Census Urban Area updates.
• Perform a review and potentially update the Transportation Policy Committee and
Transportation Technical Committee By-Laws as needed.
• Carry out required annual certifications.
• Maintain records and files.
• Complete reports, surveys, and other materials requested by Federal, State, or other
governmental agencies.
• Administer meetings for the Transportation Policy Committee and Transportation Technical
Committee.
• Participate in regional and state-wide coordination meetings related to transportation planning.
• Participate in conferences, trainings, and meetings pertinent to transportation planning hosted
by Federal, State, professional organizations, or other appropriate organizations and agencies.
• Market and perform outreach for MPO planning activities.
• Purchase/lease supplies and equipment as well as maintain sufficient software and upgrades
that are beneficial to AAMPO planning efforts.
FY 2024 Schedule:
• Activities for this work element will be ongoing throughout the fiscal year unless noted below.
• The MPO website will be redesigned and updated in Q1 (July-September 2023).
• The Public Participation Plan (PPP) update will be developed and approved during Q2 & Q3
(October 2023-March 2024).
• The FY 2025 TPWP will be developed and approved during Q3 & Q4 (January-June 2024).
FY 2024 Hours/Budget:
• Total Budget: $50,000 (Federal - $40,000)
• MPO Staff Hours: 755
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Element 2 – Transportation Improvement Program
Objective: Develop and maintain a regional program of near-term projects that are consistent with the
current Ames Area MPO Metropolitan Transportation Plan, “Forward 45”.
Primary FY 2023 Accomplishments:
• Approved and administered the FFY 2023-26 TIP.
• Amended the FFY 2023-26 TIP.
• Developed the FFY 2024-27 TIP.
• Solicited, gathered, and evaluated applications for regional STBG & STBG-TAP funding.
• Performed and managed regional project programming through the TPMS system.
Note, all activities from FY 2023 were completed for this task.
Description:
The Ames Area MPO is responsible for developing the funding program of transportation projects
which utilize federal funds or are regionally significant. The MPO carries out a process for soliciting
regional projects for the Surface Transportation Block Grant (STBG), Transportation Alternatives
program (TAP), and the Carbon Reduction Program (CRP). The MPO also reviews regional projects
seeking Iowa Clean Air Attainment Program (ICAAP) funds to ensure that they conform with
established regional transportation goals and initiatives.
Projects which are awarded federal funding, or are regionally significant, are included in the
Transportation Improvement Program (TIP). The TIP is developed in coordination with local
governments, the state of Iowa, and transit operators. Consistent with the Public Participation Plan,
opportunities for public review and comments will be provided for all Transportation Policy Committee
actions on the TIP.
FY 2024 Products:
• Approve and administer the FFY 2024-27 TIP.
• Amend and modify the FFY 2024-27 TIP as needed.
• Develop the FFY 2025-28 TIP.
• Develop MPO policy & application process for the new Carbon Reduction Program (CRP) as well
as review (and update as needed) policies & processes for existing programs (STBG & TAP).
• Undergo the annual regional grant project application cycle (STBG, TAP, CRP) for projects
wishing to receive funding in FFY 2025-2028.
• Perform and manage regional project programming through the TPMS system.
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FY 2024 Schedule:
• Activities for this work element will be ongoing throughout the fiscal year unless noted below.
• The FFY 2024-27 TIP will be approved in July 2023 and the FFY 2025-28 TIP will be developed
during Q4 (April-June 2024).
• The MPO policies & application process will be developed for the CRP (and a review and
possible update to the STBG & TAP policies & application processes will be conducted) in Q2
(October-December 2023).
• The annual regional grant project application cycle (STBG, TAP, CRP) will be undergone during
Q3 (January-March 2024) for projects wishing to receive funding in FFY 2025-2028.
FY 2024 Hours/Budget:
• Total Budget: $10,000 (Federal - $8,000)
• MPO Staff Hours: 189
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FY2024 TRANSPORTATION PLANNING WORK PROGRAM
Element 3 – Transit Planning
Objective: Enhance a coordinated, accessible, and efficient transit system.
Primary FY 2023 Accomplishments:
• ADA Planning (i.e. automatic annunciators, bus shelters)
• Coordinated planning and meetings with human service/transportation provider organizations
and coordinated planning updates
• Capital Planning
• Disadvantage Business Enterprise (DBE) Goals Development and semi-annual reports
• Equal Employment Opportunity (EEO) Program Update
• Safety Plan Development & Certification
• Title VI Program Update
• Transit Asset Management (TAM) Plan (performance measures, annual National Transit
Database narrative & performance targets updates)
• Transit Management Analysis Planning (i.e. transit policies)
• Transit Service Planning (i.e. route planning, battery electric bus project planning, ADA service)
Note, all activities from FY 2023 were completed for this task.
Description:
This item involves transit planning issues related to land use and development issues, facility expansion
analysis, technology planning, climate action plan updates, ridership surveys and analyses, plans to
manage transit agency in accordance with the Federal Transit Administration guidelines, and the
development of fixed route transit services. Assets will be managed to ensure they are kept in a state
of good repair by strategizing investment decisions with available funding levels. Planning of capital
equipment will occur that meets the Americans with Disabilities Act, particularly for technology, bus
stop/shelters and buses. The transit agency will work to provide its services without regard to race,
color or national origin by monitoring its own separate Title VI program as required by Federal Transit
Administration (FTA). Additionally, the transit agency will work to monitor its Equal Employment
Opportunity and Disadvantaged Business Enterprise programs as required by FTA.
Meetings will be held to facilitate the locally developed coordinated public transit/human-services
transportation plan to improve transportation services for the low-income, aging, and disabled
populations within the community. Efforts will concentrate on improving operating efficiencies of
current services and eliminating gaps where and when transportation is not available. The
transportation planner may conduct various planning and ridership studies throughout the year to
ensure compliance with federal regulations. The safety officer will also update the safety plan annually
through a coordinated process with front line staff. A memorandum of understanding will be
periodically updated between the transit agency and the MPO staffs for duties containing metropolitan
and statewide planning.
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FY 2024 Products:
• Various transit plans as required, administration and audits of the following programs requiring
annual certifications by the transit agency: Equal Employment Opportunity Program (EEO), Title
VI Program, Limited English Proficiency (LEP), Disadvantaged Business Enterprise (DBE), Transit
Asset Management Plan, CyRide Safety & Security Plan, Federal Audits/Reviews.
• 2025-2029 Ames Area MPO Passenger Transportation Plan (PTP) development and submission
• 2020-2024 Ames Area MPO Passenger Transportation Plan (PTP) updates as needed; monthly
coordination of transit with various human & health service organization groups.
• Automatic Passenger Count Research Project final report
• Bus stop amenities & technology planning
• Capital/Financial planning to analyze fleet, facility, and technology needs for five-year period.
• Disadvantages Business Enterprise Semiannual reporting
• Equal Employment Opportunity Program monitoring
• Long-term facility expansion studies
• MPO-CyRide MOU Update
• Safety Plan review/update and performance measures
• Title VI Program monitoring
• Transit Asset Management Plan Update, annual performance targets & narrative report to FTA
• Transit Service Planning for current/new services or ridership studies
• Transit Management Analysis of current/new policies
• Update CyRide Climate Action Plan as needed or short-term/long-term goals
FY 2024 Schedule:
Activities for this work element will be ongoing throughout the fiscal year unless noted below.
• DBE Semiannual reports by 12/1/2023 & 4/1/2024
• TAM Plan and performance targets due to AAMPO by 10/1/2023; TAM Plan narrative to FTA
through NTD by 10/1/2023
• Passenger Transportation Plan minutes due to Iowa DOT by 7/1/2023
• Automatic Passenger Count Research Project Final Report due to FTA by 7/1/2023, but work
might carry over into FY 2024.
• Safety Plan review/update complete in August then targets provided to AAMPO by 10/1/2023.
• MPO-CyRide MOU Update due by December 2023 prior to CyRide’s next triennial review desk
review.
• 2025-2029 PTP Draft to Iowa DOT by 2/1/2024 & PTP Final due to Iowa DOT by 5/1/2024.
FY 2024 Hours/Budget:
• Total Budget: $50,000 (Federal - $40,000)
• MPO Staff Hours: 736
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FY2024 TRANSPORTATION PLANNING WORK PROGRAM
Element 4 – Comprehensive Planning
Objective: Integrate transportation planning and land-use planning for Ames Area MPO member
jurisdictions.
Primary FY 2023 Accomplishments:
• Provided technical assistance and support to local agencies for various transportation studies
and projects (including speed studies, traffic studies, etc.).
• Performed traffic modeling for various projects and studies.
• Assessed and analyzed region-wide transportation data sets for general trends in volumes,
vehicle speeds, origin-destination behavior, etc.
• Coordinated with the City of Ames for implementing Phases 1-3 of their ITS Master Plan.
• Coordinated with the City of Ames for development of their Bicycle-Pedestrian Master Plan
(WalkBikeRoll Ames).
Note, all activities from FY 2023 were completed for this work element.
Description:
Participate in regional activities which enhance the transportation network including collaboration with
local transportation activities, technical assistance for member agencies, and other activities which are
promoting a comprehensive planning approach.
FY 2024 Products:
• Provide technical assistance to local agencies incorporating regional transportation goals and
objectives into comprehensive, sub-area, capital improvement, and other local plans.
• Perform traffic modeling (Microsimulation, Synchro, SIDRA, etc.) to support local studies and
projects as needed.
• Coordinate with the City of Ames on its ITS Phase 1-4 projects (and prepare for future Regional
ITS Architecture document update in currently programmed for FY 2025).
• Coordination with the City of Ames in the development of their Bicycle-Pedestrian Master Plan
(beyond the work undertaken as a part of Work Element 5 – Complete Streets).
• Updates to Safe Routes to School maps as needed.
• Analyze potential alternative funding sources.
FY 2024 Schedule:
• Activities for this work element will be ongoing throughout the fiscal year unless noted below.
• The City of Ames’ Bicycle-Pedestrian Master Plan is anticipated to be finalized and approved in
September or October 2023. Therefore, support for its development will primarily be during Q1
(July-September 2023) but work may carry over into Q2 (October-December 2023).
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FY2024 TRANSPORTATION PLANNING WORK PROGRAM
FY 2024 Hours/Budget:
• Total Budget: $25,000 (Federal - $20,000)
• MPO Staff Hours: 472
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FY2024 TRANSPORTATION PLANNING WORK PROGRAM
Element 5 – Complete Streets
Objective: To increase safe and accessible options for multiple travel modes for people of all ages and
abilities.
Primary FY 2023 Accomplishments:
• N/A (This work element is new for FY 2024 was not present in the FY 2023 TPWP)
Description:
BIL § 11206(b) requires that MPOs use not less than 2.5% of PL funds on Complete Streets planning
activities. These funds are eligible to be up to 100% reimbursable. Activities (per BIL § 11206(c)) must
“increase safe and accessible options for multiple travel modes for people of all ages and abilities,”
which if permissible under State and local laws, may include:
1. Adoption of Complete Streets standards or policies; (see BIL § 11206(a)… the term “Complete
Streets standards or policies” means standards or policies that ensure the safe and adequate
accommodation of all users of the transportation system, including pedestrians, bicyclists,
public transportation users, children, older individuals, individuals with disabilities, motorists,
and freight vehicles.)
2. Development of a Complete Streets prioritization plan that identifies a specific list of Complete
Streets projects to improve the safety, mobility, or accessibility of a street.
3. Development of transportation plans to…
a. Create a network of active transportation facilities, including sidewalks, bikeways, or
pedestrian and bicycle trails, to connect neighborhoods with destinations such as
workplaces, schools, residences, businesses, recreation areas, healthcare and childcare
services, or other community activity centers.
b. Integrate active transportation facilities with public transportation service or improve
access to public transportation.
c. Create multiuse active transportation infrastructure facilities (including bikeways or
pedestrian and bicycle trails) that make connections within or between communities.
d. Increase public transportation ridership; and
e. Improve the safety of bicyclists and pedestrians.
4. Regional and megaregional planning (i.e., multi-jurisdictional transportation planning that
extends beyond MPO and/or State boundaries) that address travel demand and capacity
constraints through alternatives to new highway capacity, including through intercity passenger
rail.
5. Development of transportation plans and policies that support transit-oriented development.
FY 2024 Products:
• Support the development of the City of Ames’ Bicycle-Pedestrian Master Plan (WalkBikeRoll
Ames) up until the budgeted threshold of $3,178 (or approximately 60 MPO staff hours). Work
undertaken past this threshold will fall under Work Element 4 - Comprehensive Planning.
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FY2024 TRANSPORTATION PLANNING WORK PROGRAM
FY 2024 Schedule:
• The City of Ames’ Bicycle-Pedestrian Master Plan is anticipated to be finalized and approved in
September or October 2023. Therefore, support for its development will primarily be during Q1
(July-September 2023) but work may carry over into Q2 (October-December 2023).
FY 2023 Hours/Budget:
• Total Budget: $3,178 (Federal - $3,178) 100% reimbursement eligible
• MPO Staff Hours: 60
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FY2024 TRANSPORTATION PLANNING WORK PROGRAM
Element 6 – Long-Range Transportation Planning
Objective: Provide framework for long-term orderly and efficient growth of an integrated, multi-modal
transportation network.
Primary FY 2023 Accomplishments:
• Utilized the Regional Travel Demand Model for use in long-range planning and forecasting.
• Ensured regional transportation efforts and projects conform with the 2045 Metropolitan
Transportation Plan, “Forward 45”.
Note, all activities from FY 2023 were completed for this work element.
Description:
The 2045 Metropolitan Transportation Plan (known as “Forward 45”) became effective on October 27,
2020. To support the activities of this Metropolitan Transportation Plan, AAMPO will continue to
monitor and update the plan, as necessary. AAMPO will continue to ensure that ongoing planning
efforts and regional transportation projects confer with the 2045 Metropolitan Transportation Plan.
AAMPO staff will also continue to maintain and utilize the Travel Demand Model for long-range
planning and forecasting. Lastly, AAMPO staff will prepare for the 2050 Metropolitan Transportation
Plan update including initiating the consultant solicitation and selection process.
FY 2024 Products:
• Monitor and update the 2045 Metropolitan Transportation Plan (“Forward 45”) as needed and
ensure that all regional transportation efforts and projects continue to conform with the
regional planning goals and projects outlined in the Metropolitan Transportation Plan.
• Maintain and utilize the Travel Demand Model for use in long-range planning and forecasting.
• Prepare for the 2050 Metropolitan Transportation Plan update, including undergoing the
consultant solicitation & selection process. This process will include solicitation, a request for
qualifications (RFQ) process, and a request for proposals (RFPs) process including conducting
interviews with the consultant teams with the top-ranked proposals as determined by a
selection team consisting of qualified technical staff from the MPO & member agencies.
FY 2024 Schedule:
• Activities for this work element will be ongoing throughout the fiscal year unless noted below.
• The consultant selection process for the 2050 Metropolitan Transportation Plan (MTP) update
will begin in Q2 and will continue into Q4 (October 2023-June 2024). A consultant will be
selected with an approved contract by the end of Q4 (June 2024).
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FY2024 TRANSPORTATION PLANNING WORK PROGRAM
FY 2024 Hours/Budget:
• Total Budget: $13,000 (Federal - $10,400)
• MPO Staff Hours: 245
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FY2024 TRANSPORTATION PLANNING WORK PROGRAM
Element 7 – Transportation Data
Objective: Obtain and leverage transportation datasets and utilize data analytics to strengthen
performance-based planning efforts in the region.
Primary FY 2023 Accomplishments:
• Continued existing subscription/contract with StreetLight Data, Inc. for a transportation data
service platform which provides access to regionwide multi-modal (vehicle, truck, bicycle,
pedestrian, transit, socioeconomic) transportation data sets as well as various analytical
capabilities.
• Maintained and leveraged access to the Strava Metro platform, which provides regionwide
aggregated data using Strava user activity data (pedestrians, runners, and bicyclists).
• Leveraged & analyzed various datasets to provide to member agencies for various projects &
grant applications.
Note, all activities from FY 2023 were completed for this work element.
Description:
Rapidly emerging technologies have allowed for new forms and quantities of transportation data and
new powerful analytical capabilities. The Ames Area MPO will explore and leverage these new
transportation datasets and analytical capabilities to farther performance-based planning efforts for all
modes of transportation throughout the region. The MPO will also continue to leverage more
traditional data sources such as field sensors, travel surveys, and census data. In addition to using
transportation data for its own planning efforts and planning document updates, the MPO will also
seek to make its data available to its member agencies, members of the pubic, as well as other regional
stakeholders.
FY 2024 Products:
• Maintain and leverage existing subscriptions/contracts with transportation data and analytics
service providers.
• Explore new potential transportation data and analytics sources and procure new services or
devices as needed.
• Perform data collection as needed.
• Aid with the maintenance of member agency’s transportation datasets and assets as needed.
• Assess and analyze available region-wide datasets for any trends in vehicle speeds, travel times,
origin-destination behavior, socioeconomics, multi-modal data, or vehicle volumes.
• Provide access to the MPO’s transportation data for member agencies, citizens, and other MPO
stakeholders.
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FY2024 TRANSPORTATION PLANNING WORK PROGRAM
FY 2024 Schedule:
• Activities for this work element will be ongoing throughout the fiscal year.
FY 2024 Hours/Budget:
• Total Budget: $80,000 (Federal - $64,000)
• MPO Staff Hours: 189
Data Management
This activity within the work element’s budget is dedicated to the MPO staff time used for completing
the various tasks described in this work element.
• Budget: $10,000 (Federal - $8,000)
• MPO Staff Hours: 189
Data Procurement
This activity within the work element’s budget is dedicated to the procurement of transportation
datasets or sensors as well as data analytics platforms.
• Total Budget: $70,000 (Federal - $56,000)
• MPO Staff Hours: 0
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FY2024 TRANSPORTATION PLANNING WORK PROGRAM
Element 8 – Special Studies
Objective: To further the region’s transportation planning goals and objectives, as defined in the
MPO’s Metropolitan Transportation Plan, through special studies undertaken by MPO staff or
consultants.
Primary FY 2023 Accomplishments:
S Duff Ave Corridor & Interchange Study
• Gathered existing multi-modal transportation data and projected future traffic volumes by
leveraging the MPO’s Travel Demand Model.
• Developed and assessed several initial alternatives for the study area including several different
interchange configurations for S Duff Ave & US 30 by leveraging Macroscopic traffic analysis
software, Synchro.
• After coordination between the consultant, City staff, MPO staff, and Iowa DOT staff, three
alternatives were moved forward for further consideration and microsimulation analysis using
TransModeler software.
• Utilized analysis results from the microsimulation software to move forward two final
alternatives for final consideration.
• Held public & stakeholder meeting to gather feedback on the final two alternatives for the
corridor & interchange.
• Began development on Draft Report.
190th St Corridor Study
• Collected and gathered existing multi-modal transportation data and projected future traffic
volumes by leveraging the MPO’s Travel Demand Model, the MPO’s Metropolitan
Transportation Plan (Forward 2045), and the City of Ames’ Comprehensive Plan 2040.
• Collected public feedback along the corridor and surrounding area by leveraging Input ID, an
online interactive map.
• Conducted an existing and future conditions & operations analysis by leveraging Vistro traffic
modeling software.
• Developed initial alternatives by leveraging data analysis, traffic modeling, public feedback, and
technical feedback from consultant, MPO, City of Ames, Story County, and Iowa DOT staff. This
included a signal & roundabout alternative option at each of the major three intersections
along the study corridor.
• Held in-person public open house on March 7th to gather feedback from stakeholders & citizens
as well as gathered another around of public comments on InputID on the presented
alternatives.
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• Based on final public feedback, technical analysis, and staff coordination, created a draft
technical report which includes the recommended alternative, life-cycle cost estimates, and
emissions analysis.
• Presented draft report and recommended alternative to MPO’s TPC.
• Began development of final report and recommendations.
Note, all activities from FY 2023 were completed for this work element except for the final remaining
project tasks described in “FY 2024 Products” below.
Description:
The Ames Area MPO’s current Metropolitan Transportation Plan “Forward 45” identified several policy
options, strategies, and studies that should be prioritized to augment the goals, priorities, and projects
defined in the plan. Two of the studies identified were a study of S Duff Ave (US Highway 69) from S
16th St to Airport Road and a study of the 190th Street corridor from George Washington Carver Ave to
US Highway 69.
FY 2024 Products:
• Complete the study of S Duff Ave from S 16th St to Airport Rd, as identified and described in the
FY 2023 TPWP and current MTP. Remaining tasks include:
o Finish & Submit Draft Report, which will include the recommended alternative along
with life-cycle cost analysis and emissions estimates.
o MPO, City of Ames, and Iowa DOT staff to review draft report and submit final
comments on the Draft Report.
o Create Final Report and present to MPO’s TPC for final comments, discussion, and
approval.
• Complete the study of 190th St from George Washington Carver Ave to US Highway 69, as
identified and described in the FY 2023 TPWP and current MTP.
o Complete final report & recommendations.
FY 2024 Schedule:
• Both special studies are anticipated to conclude in Q1 (July-September 2023).
FY 2024 Hours/Budget:
• Total Budget: $40,000 (Federal - $32,000)
• MPO Staff Hours: 0
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S Duff Ave Corridor & Interchange Study
This portion of the work element’s budget is dedicated to the payment of a consultant for the S Duff
Ave Corridor and Interchange Study.
• Budget: $28,000 (Federal - $22,400)
• MPO Staff Hours:
190th St Corridor Study
This portion of the work element’s budget is dedicated to the payment of a consultant for the 190th St
Corridor Study.
• Budget: $12,000 (Federal - $9,600)
• MPO Staff Hours: 0
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4 – FY 2024 Budget Summary
4.1 Budget & Staff Hours Summary
Table 2 shows a breakdown of the seven work elements including their budget totals, funding sources,
and MPO staff hours by activity. Table 3 shows a breakdown of the budgeted unobligated federal
funds by funding source. AAMPO has budgeted a total of $271,178 for FY 2024 across all work
elements, $217,578 of which will come from federal funding sources. There is a total of $16,945 in
budgeted unobligated federal funds. There are 2,674 staff hours budgeted for MPO staff. This budget
conforms to the MPO/RPA Carryover Policy (Appendix E). Note that FHWA program funding is
transferred to FTA and merged with FTA funds into a consolidated planning grant.
Table 2: Budget and Funding Source Summary
Federal Funding Source
Work Element Activity Staff 5305d 5305d FHWA PL
Carryover Set-Aside FHWA PL
New Federal Local
Match
Total
Funding
1 - Administration Admin 755 $5,764 $7,709 $5,710 - $20,816 $40,000 $10,000
2 - TIP TIP 189 $1,153 $1,542 $1,142 - $4,163 $8,000 $2,000
3 - Transit Planning 736 $5,764 $7,709 $5,710 - $20,816 $40,000 $10,000 $50,000
4 - Comprehensive
Planning Comp Planning 472 $2,882 $3,855 $2,855 - $10,408 $20,000 $5,000 $25,000
5 – Complete
Streets
Complete
Streets 60 - - - $3,178 - $3,178 - $3,178
6 - Long Range
Planning
Long-Range
Planning 245 $1,499 $2,004 $1,485 - $5,412 $10,400 $2,600 $13,000
7 - Transportation
Data
189 $1,153 $1,542 $1,142 - $4,163 $8,000 $2,000 $10,000
Data
Procurement - $8,070 $10,793 $7,994 - $29,143 $56,000 $14,000 $70,000
8 - Special Studies
Interchange - $3,228 $4,317 $3,198 - $11,657 $22,400 $5,600 $28,000
Ames North
Growth
Intersections - $1,384 $1,850 $1,370 - $4,996 $9,600 $2,400 $12,000
FY23 Budget Totals $3,178
Table 3: Unobligated Funds
FTA 5305d
Carryover
FTA 5305d
New
FHWA PL
Carryover
FHWA PL Set-
Aside New
FHWA PL
New TOTAL
Starting Available Balance $30,897 $45,900 $30,606 $3,178 $123,942 $234,523
$30,897 $41,321 $30,606 $3,178 $111,576 $217,578
Unobligated Funds $ - $ 4,579 $ - $ - $ 12,366 $ 16,945
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4.2 Cost Allocation Plan
The City of Ames is the primary fiscal agent for AAMPO. The local match for salaries and other
expenses is a part of the City of Ames Program Budget, adopted by the City of Ames City Council for all
personnel and associated expenses. Costs billed will be for those specified. The main source of local-
match funds will come from the City of Ames Road Use Tax allocation. New FY 2024 funds have been
combined with the carryover amounts for expense allocations. Carryover funds will be used first before
new allocations. The Ames Area MPO does not charge indirect costs.
4.3 Private Sector Involvement
The MPO will begin and undergo the solicitation and selection process for hiring a consultant to
develop the 2050 Metropolitan Transportation Plan as described for Work Element 6 (Long-Range
Transportation Planning). However, consultant work will not begin on the 2050 MTP until FY2025.
A vendor is currently under contract for, and new vendors may be selected for, the procurement of a
web-based transportation datasets and analytical platforms as a part of the data procurement activity
within Work Element 7 (Transportation Data).
Consultants already under contract will continue work on the two studies identified in Work Element 8
(Special Studies).
AAMPO certifies that any procurement process and consultant selection will adhere to all applicable
requirements (see Appendix B).
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5 – Revisions to the Transportation Planning Work Program
The work program is developed annually; however, it can be amended at any time throughout the life
of the document. The following section outlines the process to be used to amend the work program.
5.1 Overview
2 CFR 200 describes the uniform administrative rules for Federal grants and cooperative agreements
and subawards to State, local and Indian tribal governments. These requirements apply to
metropolitan planning (PL) and State Planning and Research (SPR) grants. FTA has similar
requirements and procedures documented in FTA Circular 5010.1E, which apply to all applicable FTA
program grants. Iowa uses a Consolidated Planning Grant (CPG) where FHWA and FTA planning funds
are combined into a single grant managed through FTA’s TrAMS system. The uses of these funds are
documented in the work programs of the Iowa DOT, MPOs, and RPAs. FTA is the lead agency
administering the CPG.
5.2 Waiver of Approvals
All work program changes require prior written Federal approval, unless waived by the awarding
agency. 2 CFR § 200.308 outlines different types of revisions for budget and program plans, and this
FHWA memo on prior approvals summarizes revisions that require prior Federal approval, as well as
other miscellaneous actions and allowable costs that require prior Federal approval.
Types of TPWP revisions that require Federal approval include, but are not limited to, the following:
• Request for additional Federal funding.
• Transfers of funds between categories, projects, functions, or activities which exceed 10% of
the total work program budget when the Federal share of the budget exceeds $150,000.
• Revision of the scope or objectives of activities.
• Transferring substantive programmatic work to a third party (consultant).
• Capital expenditures, including the purchasing of equipment.
• Transfer of funds allotted for training allowances.
Types of revisions that require Iowa DOT approval include:
• Transfers of funds between categories, projects, functions, or activities which do not exceed
10% of the total work program budget, or when the Federal share of the budget is less than
$150,000.
Types of revisions that require MPO/RPA approval include:
• Revisions related to work that does not involve federal funding.
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5.3 Revision and Approval Procedures
• All revision requests from MPOs and RPAs should be submitted electronically to the Iowa DOT
Systems Planning Bureau and the agency’s Iowa DOT District Planner. If all necessary
information is provided, the request will then be forwarded to the FHWA and FTA for review
and any necessary approvals.
Revision requests shall, at a minimum, include:
• A letter detailing the work program revision(s)
• A resolution or meeting minutes showing the revision’s approval.
• Budget summary table with changes highlighted.
• Amended work program with any modified section(s) highlighted.
• Revisions where FHWA/FTA is the designated approving agency shall require written approval
by FHWA/FTA prior to commencement of activity, purchasing of equipment, or request for
reimbursement.
• Revisions where the Iowa DOT Systems Planning Bureau is the designated approving agency
shall require written approval by the Iowa DOT Systems Planning Bureau prior to
commencement of activity, purchasing of equipment, or request for reimbursement.
• Revisions where the MPO or RPA is the approving agency shall be approved by the Policy
Board.
• Notification by the approving agency will be in writing.
NOTE: All necessary TPWP approvals shall be in place prior to the commencement of activity,
purchasing of equipment, or request for reimbursement. More specifically, with regard to the
procurement of equipment and services, there should be no notification of award, signed contract,
placement of an order, or agreement with a contractor prior to receiving the necessary TPWP
approvals.
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Appendix A – Resolution of Approval
<Insert resolution of approval here once approved.>
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Appendix B – Self-Certification of Procurement and Consultation
Selection Procedures
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Appendix C – Performance Management Agreement
On May 27, 2016, the final rule for statewide and metropolitan transportation planning was published,
based on 2012’s Moving Ahead for Progress in the 21st Century (MAP-21) Act and 2015’s Fixing
America’s Transportation System (FAST) Act. As part of this final rule, 23 CFR § 450.314 (h) was
amended to state:
(h)(1) The MPO(s), State(s), and the providers of public transportation shall jointly agree upon
and develop specific written provisions for cooperatively developing and sharing information
related to transportation performance data, the selection of performance targets, the reporting
of performance targets, the reporting of performance to be used in tracking progress toward
attainment of critical outcomes for the region of the MPO (see §450.306(d)), and the collection
of data for the State asset management plan for the NHS for each of the following
circumstances:
(i) When one MPO serves an urbanized area;
(ii) When more than one MPO serves an urbanized area; and
(iii) When an urbanized area that has been designated as a TMA overlaps into an
adjacent MPA serving an urbanized area that is not a TMA.
(2) These provisions shall be documented either:
(i) As part of the metropolitan planning agreements required under paragraphs (a), (e),
and (g) of this section; or
(ii) Documented in some other means outside of the metropolitan planning agreements
as determined cooperatively by the MPO(s), State(s), and providers of public
transportation.
In 2017, the following three-pronged approach was cooperatively developed to address 23 CFR §
450.314 (h). This approach provides a regular opportunity to review and update coordination methods
as performance management activities occur, which offers an adaptable framework as performance-
based planning and programming evolves.
• Agreement between the Iowa DOT and MPOs on applicable provisions through documentation
included in each MPO’s TPWP.
• Agreement between the Iowa DOT and relevant public transit agencies on applicable
provisions through documentation included in each public transit agency’s consolidated
funding application.
• Agreement between each MPO and relevant public transit agencies on applicable provisions
through documentation included in the appropriate cooperative agreement(s) between the
MPO and relevant public transit agencies.
Inclusion of the following language in an MPO’s TPWP, and that TPWP’s subsequent approval by Iowa
DOT, constitutes agreement on these items.
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The Iowa DOT and Ames Area MPO agree to the following provisions. The communication outlined in
these provisions between the MPO and Iowa DOT will generally be through the metropolitan and
regional planning coordinator in the Systems Planning Bureau.
1) Transportation performance data
a. The Iowa DOT will provide MPOs with the statewide performance data used in
developing statewide targets, and, when applicable, will also provide MPOs with subsets
of the statewide data, based on their planning area boundaries.
b. If MPOs choose to develop their own target for any measure, they will provide the Iowa
DOT with any supplemental data they utilize in the target-setting process.
2) Selection of performance targets
a. The Iowa DOT will develop draft statewide performance targets for FHWA measures in
coordination with MPOs. Coordination may include in-person meetings, web meetings,
conference calls, and/or email communication. MPOs shall be given an opportunity to
provide comments on statewide targets and methodology before final statewide targets
are adopted.
b. If an MPO chooses to adopt their own target for any measure, they will develop draft
MPO performance targets in coordination with the Iowa DOT. Coordination methods
will be at the discretion of the MPO, but the Iowa DOT shall be provided an opportunity
to provide comments on draft MPO performance targets and methodology prior to final
approval.
3) Reporting of performance targets
a. Iowa DOT performance targets will be reported to FHWA and FTA, as applicable. MPOs
will be notified when Iowa DOT has reported final statewide targets.
b. MPO performance targets will be reported to the Iowa DOT.
i. For each target, the MPO will provide the following information no later than
180 days after the date the Iowa DOT or relevant provider of public
transportation establishes performance targets, or the date specified by federal
code.
1. A determination of whether the MPO is 1) agreeing to plan and program
projects so that they contribute toward the accomplishment of the Iowa
DOT or relevant provider of public transportation performance target, or
2) setting a quantifiable target for that performance measure for the
MPO’s planning area.
2. If a quantifiable target is set for the MPO planning area, the MPO will
provide any supplemental data used in determining any such target.
3. Documentation of the MPO’s target or support of the statewide or
relevant public transportation provider target will be provided in the
form of a resolution or meeting minutes.
c. The Iowa DOT will include information outlined in 23 CFR § 450.216 (f) in any statewide
transportation plan amended or adopted after May 27, 2018, and information outlined
in 23 CFR § 450.218 (q) in any statewide transportation improvement program amended
or adopted after May 27, 2018.
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d. MPOs will include information outlined in 23 CFR § 450.324 (f) (3-4) in any metropolitan
transportation plan amended or adopted after May 27, 2018, and information outlined
in 23 CFR § 450.326 (d) in any transportation improvement program amended or
adopted after May 27, 2018.
e. Reporting of targets and performance by the Iowa DOT and MPOs shall conform to 23
CFR § 490, 49 CFR § 625, and 49 CFR § 673.
4) Reporting of performance to be used in tracking progress toward attainment of critical
outcomes for the region of the MPO
a. The Iowa DOT will provide MPOs with the statewide performance data used in
developing statewide targets, and, when applicable, will also provide MPOs with subsets
of the statewide data, based on their planning area boundaries.
5) The collection of data for the State asset management plans for the NHS
a. The Iowa DOT will be responsible for collecting bridge and pavement condition data for
the State asset management plan for the NHS.
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Appendix D – Performance Measure Targets
Roadway Safety Targets
The MPO adopted to support the Iowa DOT statewide roadway safety targets on January 24, 2023.
These performance measures and associated targets are shown in the following table:
PM2 (Pavement & Bridge) & PM3 (System Performance & Freight) Targets
The MPO adopted to support the Iowa DOT statewide PM2 and PM3 targets on January 24, 2023.
These performance measures and associated targets are shown in the following table:
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Transit Safety Targets
The MPO adopted to support CyRide’s transit safety targets on September 27, 2022. These
performance measures and associated targets are shown in the following table:
Transit Asset Management Targets
The MPO adopted to support CyRide’s transit asset management (TAM) targets on January 24, 2023.
These performance measures and associated targets are shown in the following table:
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Appendix E – MPO/RPA Carryover Policy
Background
Each year, federal planning funds from both the Federal Highway Administration (FHWA) and Federal
Transit Administration (FTA) are combined into a new consolidated planning grant (CPG) under the
FTA. This includes all federal transportation funds that are utilized by metropolitan planning
organizations (MPOs) and regional planning affiliations (RPAs) in Iowa for planning, including FHWA
metropolitan planning (PL), state planning and research (SPR), and surface transportation block grant
(STBG) funds and FTA 5305d, 5305e, and 5311 funds. The FHWA funding sources are transferred to
FTA for inclusion in the CPG, and once funds are part of an awarded CPG, they are unable to be
deobligated for other purposes.
Carryover is defined as any unspent funding that has been targeted to the agency but is not included in
the agency’s current state fiscal year (SFY) budget. During the Transportation Planning Work Program
(TPWP) development cycle, carryover ‘targets’ that show the current balances of carryover funding are
provided to the agency along with targets for new federal funding. However, it should be noted that
an agency does not have to wait for the next TPWP cycle to utilize carryover funding if there are
anticipated needs in the current fiscal year. Unbudgeted funding is available to the planning agency to
be amended into its budget at any time. Unspent funding from the prior SFY is available to the
planning agency to be amended into its budget following close-out of the prior SFY.
When developing the TPWP, agencies are required to program carryover funding before programming
new funding. When reimbursement requests are submitted to the Iowa Department of Transportation
(DOT), payments are made by utilizing the oldest funding source in the agency’s planning agreement.
Funding is drawn down first by age, then sequentially by source. This helps streamline bookkeeping
and ensure that funding within older CPGs is utilized prior to funding within newer CPGs.
Since MPOs and RPAs are allowed to carry over unused federal planning funds rather than being
required to draw them down within a fiscal year, multiple CPGs are open at any given time. FTA has
asked Iowa DOT to ensure funds are being drawn down in a timely manner and to work to limit the
number of CPGs that are open. Furthermore, the new grant management system FTA launched in
2016 requires additional documentation and justification to keep a grant open past its original end
date.
In order to satisfy FTA while still providing flexibility to MPOs and RPAs, Iowa DOT has implemented
internal steps to reduce the number of CPGs that are open and has also developed the policy outlined
below. Internal steps that Iowa DOT has taken include discussing the necessity of STBG transfers with
individual agencies when substantial carryover balances exist and evaluating planning agreements and
amending them if necessary, early in the SFY to ensure any older funding that was unspent in the
previous SFY is utilized prior to newer funding. The MPO/RPA carryover policy, which is outlined
below, took effect as part of the SFY 2018 TPWP cycle.
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The internal changes and the MPO/RPA carryover policy will help Iowa DOT manage carryover balances
that have become problematic for a small number of planning agencies. Over time, reduced carryover
balances will allow Iowa DOT to maintain fewer open CPGs. In addition, the policy will prevent
unnecessary funding transfers from FHWA to FTA, thus enabling SPR and STBG funding to be used
more efficiently.
MPO/RPA Carryover Policy
At the beginning of the calendar year, each planning agency’s average annual federal transportation
planning expenditures, based on the past five state fiscal years, will be calculated. If an agency has
available carryover balances totaling more than this average, the following will apply.
RPA: The agency will receive its FTA allocation of 5305e and/or 5311 funding. The agency will not
receive an SPR allocation or be allowed to transfer STBG funds for planning unless it can substantiate
anticipated budget needs tied to significant expenditures (e.g., LRTP update, equipment purchases,
consultant services, etc.).
MPO: The agency will receive its FHWA PL allocation and FTA 5305d allocation. The agency will not be
allowed to transfer STBG funds for planning unless it can substantiate anticipated budget needs tied to
significant expenditures (e.g., LRTP update, equipment purchases, consultant services, etc.).
Every year prior to or during the distribution of annual targets, each agency will be provided with its
average annual federal expenditures and carryover balances and informed whether its SPR and/or
STBG funds will be constrained due to available carryover balances. The agency will be provided an
opportunity to respond and substantiate any anticipated significant expenditures during the upcoming
contract year that would necessitate the SPR and/or STBG funding transfer. Iowa DOT will consider
these needs and provide a response to the agency prior to distributing final targets. Any STBG
constrained through this process will remain part of the planning agency’s STBG balance and will be
available for programming towards other projects. Any SPR constrained through this process will
remain with Iowa DOT and utilized as part of its SPR program.
MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA MAY 9, 2023
The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 6:00
p.m. on the 9th day of May, 2023, in the City Council Chambers in City Hall, 515 Clark Avenue,
pursuant to law. Present were Council Members Gloria Betcher, Bronwyn Beatty-Hansen, Amber
Corrieri, Tim Gartin, Rachel Junck, Anita Rollins and ex officio Tabitha Etten.
PROCLAMATION FOR “PEACE OFFICERS MEMORIAL DAY:” Mayor Haila
proclaimed May 15, 2023, as “Peace Officers Memorial Day” and thanked the Ames Police
Department for their service to the community. Commander Jason Tuttle accepted the
proclamation and thanked the Mayor, City Council, and community for the support given to the
Police Department. He also expressed his thanks to all the Police Department staff members for
their dedication and professionalism in serving the community.
PROCLAMATION FOR “MENTAL HEALTH AWARENESS MONTH:” Mayor Haila
presented the Community Representatives from National Alliance of Mental Illness of Central
Iowa, Central Iowa Community Services, Eyerly Ball, Community and Family Resources,
Alternative Response for Community Health, and Youth and Shelter Services with the
proclamation declaring May as “Mental Health Awareness Month”. Russell Wood, CEO of
Central Iowa Community Services, shared he appreciated the commitment of the City Council and
Mayor to reach out to those struggling with mental health.
PROCLAMATION FOR “ASIAN AMERICAN PACIFIC ISLANDER (AAPI) HERITAGE
MONTH:” Vice Chair of the Ames Human Relations Commission Dr. Chunhui Chen and his
guests accepted the proclamation from Mayor Haila. Mayor Haila thanked Dr. Chen for his
leadership and expressed his gratitude for being included in the AAPI Heritage Month Celebration.
Dr. Chen shared he was honored to accept proclamation on behalf of the over 7,000 AAPI members
of the Ames community and shared ways AAPI culture has impacted the culture of the United
States.
CONSENT AGENDA: Moved by Corrieri, seconded by Betcher, to approve the consent agenda.
4. Motion approving payment of claims
5. Motion approving Minutes of Special Meeting on April 18, 2023, and Regular Meeting
on April 25, 2023
6. Motion certifying Civil Service candidates
7. Motion approving Report of Change Orders for period April 16-30, 2023
8. Motion approving new 5 Day License (May 16 – May 20), Special Class C Retail
Alcohol License with Outdoor Service - Apres Bar Co, 1930 East 13th Street
9. Motion approving ownership update for Class E Retail Alcohol License – Caseys #2298,
428 Lincoln Way
10. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor
Licenses:
a. Class C Liquor License – North Grand Cinema, 2801 Grand Avenue
b. Special Class C Liquor License with Outdoor Service – Octagon Center for the Arts,
427 Douglas Avenue
c. Class E Liquor License - Casey’s General Store #2298, 428 Lincoln Road
d. Class B Liquor License with Catering Privilege – Gateway Hotel and Conference
Center, LLC., 2100 Green Hills Drive
11. Request for Midnight Madness on July 8, 2023:
e. RESOLUTION NO. 23-250 approving partial street closures of Collaboration Place
Road to S Riverside Drive (north side lane), S Riverside Drive North to Airport Road
(west side lane), Airport Road between S Riverside Drive & South Loop Drive (south
side of east bound traffic), South Loop Drive (east side of road), and University
Boulevard from Cottonwood Road to Collaboration Place (east side of road)
12. RESOLUTION NO. 23-251 approving request from Good Neighbor Emergency
Assistance to close Clark Avenue between 6th and 7th Street from 2:00 p.m. – 8:00 p.m.
on Sunday May 21, 2023, for the Annual Street Party Celebration
13. RESOLUTION NO. 23-252 approving request to modify the City’s FY 2022/23 ASSET
contract with ChildServe by reallocating $6,000 from Infant Daycare to Children Daycare
14. RESOLUTION NO. 23-253 setting May 23, 2023, as date of public hearing on the Final
Adjusted Budget for FY 2022/23
15. RESOLUTION NO. 23-254 approving updates to Zoning Board of Adjustment (ZBA)
Bylaws
16. RESOLUTION NO. 23-255 awarding contract for the 2023/24 rock salt requirements to
Independent Salt Co., of Kanopolis, Kansas in the amount of $83.85 per ton
17. RESOLUTION NO. 23-256 awarding contract to the State Hygienic Laboratory of
Coralville, Iowa for water quality monitoring at Ada Hayden Heritage Park in the amount
of $79,872
18. RESOLUTION NO. 23-257 approving contract renewal with Earth Services &
Abatement, LLC of Des Moines, Iowa, for the Asbestos Maintenance Services contract at
the Power Plant not to exceed $120,000 and approve performance bond
19. RESOLUTION NO. 23-258 approving contract renewal with MCG Energy Solutions,
LLC, of Minneapolis, Minnesota, for MISO Market Participant Services in the amount of
$115,011.89
20. RESOLUTION NO. 23-259 approving contract renewal with Diamond Oil Company, of
Des Moines, Iowa, for the Fuel Oil Supply Contract at the Power Plant
21. RESOLUTION NO. 23-260 approving contract renewal with TEiC Construction
Services, Inc., of Duncan, South Carolina for Boiler Maintenance Services at the Power
Plant
22. RESOLUTION NO. 23-261 awarding Year Two of a Two Year contract with Rowell
Chemical Corp of Hinsdale, Illinois for the purchase of liquid sodium hypochlorite for
the Water Plant and Power Plant in an amount not to exceed $192,950
23. RESOLUTION NO. 23-262 awarding Year Two of a Five Year contract with Northway
Well & Pump Company of Waukee, Iowa for the Well Rehabilitation Project in an
amount of $120,066.16
24. RESOLUTION NO. 23-263 approving Change Order No. 3 deducting $90,000 from the
TEiC Construction Services, Inc. contract for Unit 8 Boiler Repair Project
25. RESOLUTION NO. 23-264 approving delay of construction for the Cherry Avenue
Extension Project and reallocating funding to the Hyland Avenue Project (Lincoln Way
to Ontario Street)
26. RESOLUTION NO. 23-265 approving preliminary plans and specifications for the
Sanitary Sewer System Improvements (Basin 12 – US 69) setting June 7, 2023, as bid
due date and June 13, 2023, as date of public hearing
27. RESOLUTION NO. 23-266 approving contract and bond for the CyRide 2023 HVAC
Improvement Project with Mechanical Comfort, Inc. of Ames, Iowa
28. RESOLUTION NO. 23-267 approving contract and bond for the North River Valley
Well Field and Pipeline Project with Keller Excavating, Inc. of Boone, Iowa
29. RESOLUTION NO. 23-268 approving contract and bond for the Refuse Derived Fuel
(RDF) Storage Bin Repair Project with Neumann Brothers, Inc. of Des Moines, Iowa
30. Ioway Creek Restoration and Flood Mitigation Project
a. RESOLUTION NO. 23-269 approving FEMA Sub-award Agreement
Amendment No. 2, increasing FEMA funds received in the amount of $981,383
b. RESOLUTION NO. 23-270 accepting the Ioway Creek Restoration and Flood
Mitigation Project as completed by Keller Excavating, Inc. of Boone, Iowa in the
amount of $3,664,368.67
31. RESOLUTION NO. 23-271 approving partial completion and reducing financial security
for Domani Subdivision 1st Addition
32. RESOLUTION NO. 23-272 accepting completion of the Parks and Recreation
Administration Building Siding Replacement Project with TMJ Construction Services,
Ames, Iowa in the amount of $57,762.39
33. RESOLUTION NO. 23-273 approving agreement with Ames Historical Society for
capital improvements to facilities in the amount of $150,000
Roll Call Vote: 6-0. Motion/Resolutions declared carried/adopted, signed by the Mayor, and
hereby made a portion of these Minutes.
PUBLIC FORUM: Mayor Haila opened the Public Forum.
Will Determan, 1008 Lincoln Way, Ames, addressed alternative options for on-street parking on
Main Street to allow the City to showcase the priorities of the community.
Mayor Haila closed the Public Forum when no one else came forward to speak.
ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR FISCAL YEAR ENDED
JUNE 30, 2022: Finance Director Corey Goodenow and Accounting and Reporting Manager Kara
Nady presented the Annual Comprehensive Financial Report and were available to answer
questions from the City Council.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 23-274 approving Annual
Comprehensive Financial Report for Fiscal Year ended June 30, 2022.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
ROAD CLOSURES FOR RAGBRAI ROUTE: Assistant City Manager Brian Phillips gave an
overview of the route RAGBRAI is planning through the city on July 25-26, 2023, as Ames is an
overnight stop. Discover Ames President and CEO, Kevin Bourke, shared with the City Council
the planned outreach to keep the community updated about RAGBRAI events.
Moved by Betcher, seconded by Gartin, to adopt RESOLUTION NO. 23-275 approving road
closures for RAGBRAI Route.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME PROGRAMS:
Housing Coordinator Vanessa Baker-Latimer shared that a portion of CDBG funds have
historically been used to improve infrastructure and explained the need for removal of water
mains and replacement of water lines, including lead services, in HUD-designated Low- and
Moderate-Income Census Tract #10. Coordinator Baker-Latimer further explained that because
this activity is not listed in the City’s adopted 2022/23 Action Plan activities, an amendment is
required. In the adopted 2022/23 Action Plan, the City budgeting to implement a First-time
Homebuyer Assistance Program, focused on the Baker Subdivision. However, since the homes
in the Baker Subdivision are not ready for purchase, this program would be funded in the 2023/24
Annual Action Plan instead, allowing the 2022/23 funds to be allocated to the water main project.
Additionally, the budget for the Slum and Blight Activity was reduced by approximately $33,000
to fill the gap to finance the proposed water main project. Coordinator Baker-Latimer noted for
the record that the date of Public Hearing was incorrect in the Council Action Form and should
be corrected to June 27, 2023.
Moved by Beatty-Hansen, seconded by Betcher, to adopt RESOLUTION NO. 23-276
approving substantial amendment to 2022/23 Annual Action Plan Projects to the City’s
Community Development Block Grant Program (CDBG).
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these Minutes.
Coordinator Baker-Latimer detailed the proposed 2023/24 Annual Action Plan and the types of
Public Input that were received. She noted that the consensus taken from these forums was the
need for a continued focus on affordable housing for lower-income households.
Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 23-277 approving
2023/24 Proposed Annual Action Plan Projects for Community Development Block Grant
(CDBG) and HOME Programs (Public Forum Follow-up).
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these Minutes.
THE BLUFFS AT DANKBAR FARMS: Planning and Housing Director Kelly Diekmann gave
an overview of the updated agreement with the developer, which included a Master Plan Exhibit
with the updated F-PRD boundaries. These included all the FS-RL zoned land as well as a small
portion of the FS-RM zoned land. There are no other changes to terms of the Zoning Agreement.
The City Council engaged in conversation and questions around connectivity and future planned
developments in the area.
Moved by Betcher, seconded by Gartin, to adopt RESOLUTION NO. 23-278 approving
agreement.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these Minutes.
THIRD READING AND ADOPTION OF ORDINANCE NO. 4498 ON REZONING A
PORTION OF THE PROPERTY ADJACENT TO THE SOUTHWEST CORNER OF
CAMERON SCHOOL ROAD AND GW CARVER AVENUE (THE BLUFFS AT
DANKBAR FARMS) (CONTINUED FROM APRIL 11, 2023): Moved by Betcher, seconded
by Corrieri, to pass on third reading and adopt ORDINANCE NO. 4498 rezoning a portion of the
property adjacent to the southwest corner of Cameron School Road and GW Carver Avenue (The
Bluffs at Dankbar Farms).
Roll Call Vote: 6-0. Motion declared carried unanimously.
Director Diekmann detailed the request from the developer for a waiver of sidewalks in the
northwest corner of the subdivision along Cameron School Road at the Erickson Avenue
intersection. He highlighted reasonings the City Council could use to justify approving or denying
the waiver and answered questions from the City Council about future stages of the project and
how the area fit into the Bike/Pedestrian Master Plan. Director Diekmann provided options for
moving forward with the project that would still allow more information to be gathered by City
staff from the developer to return to the City Council.
Moved by Beatty-Hansen, seconded by Gartin, to adopt RESOLUTION NO. 23-279 approving
Preliminary Plat with the modification of a sidewalk waiver west of Erickson, but not east, and
entertaining a request for deferral at time of Final Plat.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these Minutes.
DOWNTOWN FAÇADE GRANTS: Director Diekmann detailed the context of the request for
a grant to add transom windows.
Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 23-280 approving
Downtown Façade Grant for 214 Main Street.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these Minutes.
DOWNTOWN AND CAMPUSTOWN FAÇADE GRANTS: The proposed amendment to the
Downtown and Campustown Façade Grants was detailed by Director Diekmann, who explained
that staff were proposing to standardize the grant award for both the Downtown and Campustown
programs at a maximum grant amount of $23,000 with a one to one match ratio requirement.
Additionally, each project that employs a licensed architect can receive an additional $2,000, as is
currently the allowance within Campustown, while the grant for design services in the Downtown
will remain at $1,000.
Moved by Beatty-Hansen, seconded by Junck, to adopt RESOLUTION NO. 23-281 approving
Amendment to the Downtown Façade Grant Program.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Council Member Corrieri reminded the City Council of an item that was on a previous agenda
to discuss the Downtown and Campustown Façade Program that was pulled to gather additional
feedback. She stated that she wanted to see this followed up on to gain a better understanding of
how the City could support Downtown and gain insight into what stakeholders viewed as
priorities.
Moved by Corrieri, seconded by Beatty-Hansen, to direct staff to have discussions with
Downtown stakeholders, business owners, investors, and property owners about their priorities
and how the City can support development and redevelopment in Downtown.
Vote on Motion: 6-0. Motion declared carried unanimously.
AMES PLAN 2040: Director Diekmann noted the edits to the text and maps were not intended to
have any policy change implications, which would be addressed through a formal amendment
process, but rather to provide clarity to the plan. He answered questions from the City Council and
clarified that land owned by Iowa State University (ISU) was not mapped, as the City tried to stay
out of areas where ISU indicated they wanted to grow.
Mayor Haila opened and closed Public Input when no one came forward to speak.
Moved by Gartin, seconded by Junck, to adopt RESOLUTION NO. 23-282 approving
amendments for clarification to the Plan 2040.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these Minutes.
NUTRIENT REDUCTION FACILITY PLAN: Water Pollution and Control (W&PC) Director
John Dunn provided an update on cost estimates for the future bid date of the Nutrient Reduction
Facility Plan and the changes the project would necessitate for water rates. He shared his
confidence in the estimates that were provided and the context that was considered in calculating
the rate of inflation. City Manager Steve Schainker stated that the City and W&PC Department
were going to push to do better than the projected price to add as much value to consumers with
as little cost as possible.
Mayor Haila opened and closed Public Input when no one came forward to speak.
Moved by Gartin, seconded by Betcher, to adopt RESOLUTION NO. 23-211 approving the
Nutrient Reduction Facility Plan and direct staff to submit it to the Iowa Department of Natural
Resources (continued from April 11, 2023, City Council meeting).
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Director Dunn noted when the City Council approved the original agreement with Strand
Associates in June 2022, changes to the scope of work were anticipated, as the details of the
project were still being developed and refined. Two significant design changes, the relocation of
the Administration Building and the change to constructing the project in two phases instead of
three, have necessitated a revision to the scope and associated fees.
Moved by Gartin, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 23-212 approving
Amendment Number 1 to the Professional Services Agreement with Strand Associates for design
phase services related to the Water Pollution Control Facility Nutrient Reduction Modifications
Project in the amount of $763,000 (continued from April 11, 2023, City Council meeting).
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these Minutes.
HEARING ON PROPOSAL TO ENTER INTO A WATER REVENUE LOAN
AGREEMENT AND TO BORROW MONEY THEREUNDER: Mayor Haila opened and
closed the Public Hearing when no one came forward to speak.
Moved by Betcher, seconded by Junck, to adopt RESOLUTION NO. 23-283 approving a loan and
disbursement agreement and the issuance of an incremental increase of $4,000,000 for the North
River Valley Well Field and Pipeline Project.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON ELECTRICAL MAINTENANCE SERVICES CONTRACT: Mayor Haila
opened and closed the Public Hearing when no one came forward to speak.
Moved by Rollins, seconded by Betcher, to adopt RESOLUTION NO. 23-284 approving final
plans and specification and awarding contract to Tri-City Electric Company of Iowa, of Davenport,
Iowa, in the amount not-to-exceed $110,000.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON NUISANCE ASSESSMENTS: Mayor Haila opened and closed the Public
Hearing when no one came forward to speak.
Moved by Gartin, seconded by Rollins, to adopt RESOLUTION NO. 23-285 assessing costs of
snow/ice removal and certifying assessments to Story County Treasurer.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Moved by Rollins, seconded by Betcher, to adopt RESOLUTION NO. 23-286 assessing costs of
sidewalk repair and certifying assessments to Story County Treasurer.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Moved by Gartin, seconded by Betcher, to continue resolution assessing cost of garage demolition
and certifying assessments to Story County Treasurer to the next meeting, May 23, 2023.
Vote on Motion: 6-0. Motion declared carried unanimously.
SECOND READING OF ORDINANCE TO INCREASE WATER RATES BY 8%
EFFECTIVE JULY 1, 2023: Moved by Rollins, seconded by Betcher, to pass on second reading
ordinance to increase water rates by 8% effective July 1, 2023.
Vote on Motion: 6-0. Motion declared carried unanimously.
SECOND READING OF ORDINANCE ON ZONING TEXT AMENDMENT ON
ELECTRIC VEHICLE CHARGING STATIONS SETBACKS: Moved by Beatty-Hansen,
seconded by Betcher, to pass on second reading ordinance on Zoning Text Amendment on Electric
Vehicle Charging Stations Setbacks.
Vote on Motion: 6-0. Motion declared carried unanimously.
SECOND READING OF ORDINANCE ON ZONING TEXT AMENDMENT ON
AFFORDABLE HOUSING PARKING REQUIREMENTS: Moved by Betcher, seconded by
Beatty-Hansen, to pass on second reading ordinance on Zoning Text Amendment on Affordable
Housing Parking Requirements.
Vote on Motion: 6-0. Motion declared carried unanimously.
DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted there were
eight items to consider.
The first item was from Allison Retz regarding Hayes Avenue Parking.
Moved by Gartin, seconded by Betcher, to take no action on the item.
Vote on Motion: 6-0. Motion declared carried unanimously.
Dan Sansgaard, Executor of LVS Farms, LLC, submitted correspondence relating the LVS Farms
Request for Waiver of Subdivision Requirements.
Moved by Betcher, seconded by Junck, to receive a memo from staff with further information.
Vote on Motion: 6-0. Motion declared carried unanimously.
The next item was from Luke Jensen, RES Development Managing Director, submitting a Text
Amendment Request Regarding Front Yard Parking Standards for F-PRD and PUD Zones.
Moved by Betcher, seconded by Junck, to request a memo from staff with further information.
Vote on Motion: 6-0. Motion declared carried unanimously.
Chuck Winkleblack, Away Team LLC Manager, submitted an email about The Linc Development
Project and requests for consideration of updated financial status of the project.
Moved by Betcher, seconded by Gartin, to direct staff to continue working with the developer to
close the funding gap and give a memo on what can be done.
Vote on Motion: 6-0. Motion declared carried unanimously.
Next, Keith Abraham, Parks and Recreation Director, submitted a staff memo on existing buildings
on the Sands-McDorman Property.
Moved by Beatty-Hansen, seconded by Betcher, to place the item on a future agenda for
discussion.
Vote on Motion: 6-0. Motion declared carried unanimously.
From Assistant City Manager Phillips, a memo on the Workshop Regarding Solid Waste was
submitted. City Manager Schainker noted this item was for information only.
The seventh item was from Director Diekmann, detailing a Request for Text Amendment to Allow
Paving of Non-conforming Parking Areas.
Moved by Junck, seconded by Rollins, to place the item on a future agenda for discussion.
Vote on Motion: 5-1, Beatty-Hansen dissenting. Motion declared carried.
The final item was also from Director Diekmann regarding the Overflow Thrift Store Request for
a Text Amendment for a Retail Store.
Moved by Beatty-Hansen, seconded by seconded by Corrieri, to place the item on a future agenda,
with a focus on Option 2.
Motion Withdrawn.
Moved by Beatty-Hansen, seconded by Junck, to place on a future agenda.
Vote on Motion: 6-0. Motion declared carried unanimously.
COUNCIL COMMENTS: Council Member Gartin said goodbye to the seniors at Iowa State and
wished the graduates good luck.
Council Member Rollins congratulated Council Member Junck on her upcoming double
graduation.
Ex officio Etten wished a happy finals week to all students and teachers at ISU.
Council Member Beatty-Hansen reminded everyone the Bike to Work Week breakfast would be
at 7:00 a.m. – 9:00 a.m. on Monday, May 15, 2023, and encouraged everyone to join.
Mayor Haila also encouraged everyone to attend the Mayor and Council’s Bike Ride on Saturday,
May 20, 2023 at 9:00 a.m. He also shared his appreciation to Dr. Chen for his leadership and
expressed gratitude for a great AAPI event that took place Sunday May 7, 2023. Mayor Haila then
extended congratulations to ex officio Etten on her official appointment.
ADJOURNMENT: Moved by Betcher, seconded by Rollins to adjourn the meeting at 8:55 p.m.
Vote on Motion: 6-0. Motion declared passed unanimously.
REPORT OF
CONTRACT CHANGE ORDERS
Department
General Description
of Contract
Contract
Change
No.
Original Contract
Amount Contractor/ Vendor
Total of Prior
Change Orders
Amount this
Change Order
Change Approved
By
Purchasing
Contact
(Buyer)
Public Works 21/22 Water Systems
Improvements (US 69 S
Duff - Grand)
1 $2,286,813.80 Synergy Contracting, LLC $0.00 $20,600.00 J. Joiner KS
Electric
Services
Cable, Alum 4/0 Triplex,
200 Mil, 15 kV URD Cable
3 $210,243.23 WESCO Distribution Inc. $2,705.00 $893.97 D. Kom JB
Planning &
Housing
ACPC Infant Room Remodel 1 $94,600.00 GTG Construction, LLC $0.00 $471.00 V. Baker-Latimer JB
Water &
Pollution
Control
Water Pollution Control
Facility Nutrient
Modifications Project
1 $1,675,000.00 Strand Associates $0.00 $763,000.00 J. Dunn QE
$ $ $
$ $ $
Period: 1st – 15th
16th – End of Month
Month & Year: May 2023
For City Council Date: May 23, 2023
Item No. 5
Police Department
MEMO
To: Mayor John Haila and Ames City Council Members
From: Lieutenant Mike Arkovich, Ames Police Department
Date: April 21, 2023
Subject: Beer Permits & Liquor License Renewal Reference City Council Agenda
The Council agenda for May 23rd, 2023, includes beer permits and liquor license
renewals for:
• Della Viti, (323 Main Street #102), Class C Liquor License with Catering
Privilege and Outdoor Service
• Old Chicago Pizza and Taproom, (1610 S. Kellogg Ave), Class C Liquor
License with Outdoor Service
• Casey’s General Store #2560, (3020 South Duff Ave), Class E Liquor License
• Green Hills Residents’ Association, (2200 Hamilton Drive, Suite 100) Class A
Liquor License with Outdoor Service
• MMDG Spirits, 126A Welch Ave), Class E Liquor License
• Kum & Go #200 (4510 Mortensen Road), Class E Liquor License
• Kum & Go #216, (203 Welch Ave), Class E Liquor License
• Wheatsfield Cooperative, (413 Northwestern), Special Class C Retail Alcohol
License
• Ichiban Japanese Restaurant, (117 Welch Ave), Special Class C Retail
Alcohol License
A review of police records for the past 12 months found no liquor law violations for
Della Viti, Old Chicago, Casey’s General Store, Green Hills Residents’ Association,
MMDG Spirits, Kum & Go #200, Wheatsfield Cooperative, and Ichiban.
On 2/23/23, an employee at the Kum and Go #216 failed an alcohol compliance check.
There has not been any prior failed compliance checks at this location or any other recent
alcohol violations. The police department will continue to monitor this location. The
Ames Police Department recommends the license renewal for the listed businesses.
Item No. 6
Caring People Quality Programs Exceptional Service
MEMO
To: Mayor and City Council
From: Grace Bandstra, Deputy City Clerk
Date: May 23, 2023
Subject: Ames on the Half Shell
The City Council approved an 8-month license for the Ames Jaycees to host Ames on
the Half Shell at the April 25, 2023, City Council meeting. A similar type of license
has been issued for this event in previous years. However, the Iowa Alcoholic Beverage
Division (ABD) has reviewed the license submission and determined a series of 5-day
liquor licenses is more suitable for the event. ABD has requested that the Jaycees submit
new applications for 5-day licenses.
The Ames Jaycees have submitted applications and are working with ABD to meet
insurance requirements. All information has stayed the same on the applications, with
the only change being the type of license. Council approval of 5-day licenses for the
following dates is requested (pending dramshop review):
• June 1 – June 5, 2023
• June 8 – June 12, 2023
• June 15 – June 19, 2023
• June 22 – June 26, 2023
• June 29 – July 3, 2023
Item No. 7
Page 1 of 2
Applicant
NAME OF LEGAL ENTITY
APRES BAR CO LLC
NAME OF BUSINESS(DBA)
Apres Bar Co
BUSINESS
(515) 789-0044
ADDRESS OF PREMISES
1930 East 13th Street
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
Story
ZIP
50010
MAILING ADDRESS
3610 Holcomb AvenueBeaverdale
CITY
Des Moines
STATE
Iowa
ZIP
50310
Contact Person
NAME
Jillian Harrington
PHONE
(515) 789-0044
EMAIL
admin@apresbarco.com
License Information
LICENSE NUMBER LICENSE/PERMIT TYPE
Special Class C Retail Alcohol
License
TERM
5 Day
STATUS
Pending
Dramshop
Review
EFFECTIVE DATE EXPIRATION DATE LAST DAY OF BUSINESS
SUB-PERMITS
Special Class C Retail Alcohol License
PRIVILEGES
Outdoor Service
Item No. 8
Page 2 of 2
Status of Business
BUSINESS TYPE
Limited Liability Company
Ownership
Individual Owners
NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN
Jillian Harrington Des Moines Iowa 50310 Owner 100.00 Yes
Insurance Company Information
INSURANCE COMPANY
Illinois Casualty Co
POLICY EFFECTIVE DATE POLICY EXPIRATION DATE
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
1
ITEM #: 9
DATE: 05-23-23
DEPT: Admin
COUNCIL ACTION FORM
SUBJECT: AMES PATRIOTIC COUNCIL REQUESTS FOR MEMORIAL DAY
PARADE
BACKGROUND:
Each year the Ames Patriotic Council conducts a community observance of Memorial
Day. This observance involves a parade from City Hall to the Municipal Cemetery,
followed by a community memorial service at the Cemetery.
The following requests for May 29, 2023, are presented for City Council approval in order
to facilitate the Memorial Day observance:
• Closure of Pearle Avenue and Fifth Street from east of Pearle Avenue through the
Clark Avenue intersection from 9:00 a.m. to 11:00 a.m. for the line -up and start of
the parade entries.
• Temporary closure of Clark Avenue from Fifth to Ninth Street (for movement of the
parade) between 10:30 a.m. and 11:00 a.m.
• Temporary closure of Ninth Street between Clark Avenue and Maxwell Avenue (for
movement of the parade) between 10:45 a.m. and 11:00 a.m.
• Temporary closure of Sixth Street at Clark Avenue and Duff Avenue at Ninth Street
as the parade moves through those intersections
A blanket Temporary Obstruction Permit is also requested for the closed areas. It should
also be noted that temporary closures of residential streets that intersect Ninth Street and
Clark Avenue will occur as the parade progresses. Public Works will provide barricades
for all of the street closure areas. Barricades will be staffed by parade volunteers and/or
residents of the area. Most intersection closures will last only for a few minutes.
The Ames Police Department will provide a lead car for the parade and will assist
participants through the Ninth Street and Duff Avenue intersection.
The rain location for activities will be the Ames Municipal Auditorium. No lost parking
meter revenue is anticipated due to the holiday.
2
ALTERNATIVES:
1. Approve the Ames Patriotic Council’s requests as outlined above for the Memorial
Day Parade and observance on May 29, 2023.
2. Direct the Ames Patriotic Council to pursue alternate plans for the Memorial Day
observance.
3. Do not approve the requests.
CITY MANAGER’S RECOMMENDED ACTION:
The parade and memorial service at the Municipal Cemetery are an integral part of the
community’s annual Memorial Day commemoration. Therefore, it is the recommendation
of the City Manager that the City Council approve Alternative #1, as described above.
3
4
Caring People Quality Programs Exceptional Service
MEMO
TO: City Council
FROM: John A. Haila, Mayor
DATE: May 23, 2023
SUBJECT: Appointment of ex officio Student Liaison to the City Council
It is my understanding that Bryce Garman, ex officio representative to the City Council,
will no longer be serving in that capacity. Consequently, an appointment needs to be
made to fill this vacancy.
I have been informed that the Iowa State University Student Government has selected
Tabitha Etten to serve as the City Council’s ex officio representative. Therefore, I
request that the Council appoint Tabitha Etten, representing the ISU Student
Government, as the ex officio Student Liaison to the City Council
JAH/jsn
Item No. 10
1
ITEM #: 11
DATE: 05-23-23
DEPT: CMO
COUNCIL ACTION FORM
SUBJECT: REQUEST TO MODIFY FY 2022/23 ASSET ALLOCATION TO THE
BRIDGE HOME
BACKGROUND:
The Bridge Home has submitted a request (Attachment A) to the City to modify its FY
2022/23 ASSET allocation. The request is to transfer $7,616 from Emergency Assistance
for Basic Material Needs (rent/utility assistance) to Emergency Shelter services.
The original funding allocation for Emergency Shelter services was $92,927 and
these funds were exhausted in February. On April 11, 2023, the Council approved
an additional $3,477 for Emergency Shelter and approximately 85%, or $2,995, of
those funds has been expended.
The revised allocations appear in the table below.
Service Original Allocation Change Revised
Allocation
Emergency Assistance
for Basic Material Needs
(rent/utilities)
$ 19,172 - $ 7,616 $ 11,556
Emergency Shelter
96,404
(incl. amount approved by Council on 4/11/23)
+ 7,616 104,020
TOTAL $ 115,576 $ 0 $ 115,576
If the request to reallocate funds to Emergency Shelter services is approved, the unit
rates of both services will remain unchanged. The number of units purchased will
increase for Emergency Shelter services while a reduced number of units of service will
occur under Emergency Assistance for Basic Needs.
ALTERNATIVES:
1. Approve the request to modify the City’s FY 202 2/23 ASSET contract with The
Bridge Home by reallocating $7,616 from Emergency Assistance for Basic Needs
(rent/utilities) to Emergency Shelter services for the months of May – June 2023.
Funds shall be used to cover additional hotel rooms when the current shelter beds
and two hotel rooms are at capacity.
2. Do not approve the request.
2
CITY MANAGER’S RECOMMENDED ACTION:
There is a continued need for Emergency Shelter services. The Bridge Home has secured
rental assistance funds through another source, resulting in unspent funds in the City’s
allocation for Emergency Assistance for Basic Needs. The reallocation of these unspent
funds towards Emergency Shelter services for the remainder of FY 2022/23 reflects the
Council’s ASSET priority of meeting basic needs through shelter services. Therefore, it is
the recommendation of the City Manager that City Council adopt Alternative No. 1, as
described above.
1
ITEM #: ____12___
DATE: 05-23-23
DEPT: _ADMIN._
COUNCIL ACTION FORM
SUBJECT: APPROVAL OF FY 2023/24 ASSET CONTRACTS
BACKGROUND:
During its FY 2023/24 budget wrap-up process in February, the City Council approved a
total of $1,766,672 in ASSET allocations for the next fiscal year (Attachment A).
Contracts were mailed to 24 agencies and all contracts have been returned. It is
important to note that American Red Cross did not request funding from the City
for FY 2023/24, so no contract will be executed with the agency in the next fiscal
year.
The approved amounts are listed below and now presented for Council’s approval.
Agency FY 2022/23 FY 2023/24 Change
ACCESS $ 113,903 $ 124,121 $ 10,218
ACPC 127,935 155,499 27,564
All Aboard for Kids 4,500 11,239 6,739
American Red Cross 9,933 0 (9,933)
Arc of Story County 10,950 11,200 250
Boys and Girls Club 122,560 123,218 658
Camp Fire USA 5,395 5,500 105
Center for Creative Justice 64,860 67,450 2,590
Central Iowa RSVP 34,165 35,500 1,335
Childserve 22,000 24,200 2,200
Good Neighbor 31,400 35,500 4,100
Heartland Senior Services 201,698 207,425 5,727
HIRTA 46,078 47,921 1,843
Legal Aid 125,000 138,704 13,704
Lutheran Services in Iowa 5,653 5,389 (264)
Mary Greeley Home Health Services 34,178 34,178 0
MICA 27,796 28,000 204
NAMI of Central IA 18,962 22,050 3,088
Primary Health Care 95,000 80,000 (15,000)
Raising Readers 29,447 30,775 1,328
Salvation Army 57,938 67,000 9,062
The Bridge Home 144,020 117,851 (26,169)
The Community Academy -- 5,000 5,000
University Comm Childcare 86,158 94,772 8,614
YSS 295,429 289,814 (5,615)
YWCA 2,571 4,366 1,795
TOTALS $ 1,717,529 $ 1,766,672 $ 49,143
2
ALTERNATIVES:
1. Approve the ASSET agency contracts for FY 2023/24.
2. Do not approve the ASSET agency contracts.
CITY MANAGER’S RECOMMENDED ACTION:
The City Council has allocated funds for human services through the ASSET process
and the approval of the City’s FY 2023/24 budget. The ASSET funded agencies have
signed and returned their contracts for services. Therefore, it is the recommendation of
the City Manager that the City Council adopt Alternative No. 1, thereby approving the
ASSET agency contracts.
ASSET - FY23/24 FINAL FUNDING RECOMMENDATIONS
Agency Service Index CO Rec 22/23 Req 23/24 County UW ISU City Total %Change %Funded
ACCESS Public Ed/ Awareness 1.12 gb 19,534$ 21,291$ 1,919$ 3,322$ 10,930$ 4,750$ 20,921$ 7.10%98.26%
ACCESS Emergency Shelter - Battering Shelter 2.08 gb 129,921$ 141,614$ 38,439$ 36,362$ -$ 66,813$ 141,614$ 9.00%100.00%
ACCESS Domestic Abuse Crisis/ Support 3.07 gb 93,185$ 101,571$ 29,391$ 25,365$ 10,336$ 35,864$ 100,956$ 8.34%99.39%
ACCESS Sexual Abuse Crisis/ Support 3.08 gb 35,970$ 39,207$ 7,469$ 7,385$ 14,649$ 9,570$ 39,073$ 8.63%99.66%
ACCESS Court Watch 3.10 gb 18,089$ 19,717$ 2,812$ 4,658$ 5,123$ 7,124$ 19,717$ 9.00%100.00%
Total 296,699$ 323,400$ 80,030$ 77,092$ 41,038$ 124,121$ 322,281$ 8.62%99.65%
ACPC Daycare - Infant 2.02 22,823$ 68,555$ -$ 6,932$ 14,021$ 25,000$ 45,953$ 101.35%67.03%
ACPC Daycare - Children 2.03 gb 144,085$ 158,494$ 24,472$ 41,865$ 4,228$ 84,829$ 155,394$ 7.85%98.04%
ACPC Daycare - School Age 2.04 gb 53,021$ 58,323$ 4,433$ 5,947$ 1,631$ 45,670$ 57,681$ 8.79%98.90%
Total 219,929$ 285,372$ 28,905$ 54,744$ 19,880$ 155,499$ 259,028$ 17.78%90.77%
All Aboard for Kids Out of School Program 1.09 gb 11,813$ 22,000$ -$ 7,703$ -$ 8,263$ 15,966$ 35.16%72.57%
All Aboard for Kids Supported Employment for Developmentally Disabled 1.01 gb -$ 8,906$ -$ 3,590$ -$ 2,976$ 6,566$ #DIV/0!73.73%
Total 11,813$ 30,906$ -$ 11,293$ -$ 11,239$ 22,532$ 90.74%72.91%
American Red Cross Disaster Services 2.12 gb 19,787$ 30,000$ -$ -$ -$ -$ -$ -100.00%0.00%
Total 19,787$ 30,000$ -$ -$ -$ -$ -$ -100.00%0.00%
Boy Scouts Out of School Program 1.09 12,383$ 12,000$ -$ 12,000$ -$ -$ 12,000$ -3.09%100.00%
Total 12,383$ 12,000$ -$ 12,000$ -$ -$ 12,000$ -3.09%100.00%
Boys/Girls Club Out of School Program - Ames 1.09 gb 229,101$ 235,974$ 21,623$ 82,519$ 2,627$ 123,218$ 229,987$ 0.39%97.46%
Boys/Girls Club Out of School Program - Nevada 1.09 gb 9,836$ 10,131$ 6,823$ 3,306$ -$ -$ 10,129$ 2.98%99.98%
Total 238,937$ 246,105$ 28,446$ 85,825$ 2,627$ 123,218$ 240,116$ 0.49%97.57%
Campfire USA Out of School Program 1.09 3,150$ 41,000$ 5,000$ 21,250$ -$ 5,500$ 31,750$ 907.94%77.44%
Total 30,915$ 41,000$ 5,000$ 21,250$ -$ 5,500$ 31,750$ 2.70%77.44%
CCJ Correctional Services - Probation Services 2.09 gb 116,949$ 122,750$ 37,700$ 11,427$ 3,594$ 67,450$ 120,171$ 2.76%97.90%
Total 116,949$ 122,750$ 37,700$ 11,427$ 3,594$ 67,450$ 120,171$ 2.76%97.90%
ChildServe Daycare - infant 2.02 gb 15,770$ 17,350$ 5,500$ 5,250$ -$ 6,600$ 17,350$ 10.02%100.00%
ChildServe Daycare - Children 2.03 gb 26,700$ 29,400$ 5,500$ 6,300$ -$ 17,600$ 29,400$ 10.11%100.00%
Total 42,470$ 46,750$ 11,000$ 11,550$ -$ 24,200$ 46,750$ 10.08%100.00%
Bridge Home Emergency Assist. for Basic Needs - Rapid Re-Housing 2.01 gb 20,996$ 30,460$ -$ 1,824$ -$ 19,172$ 20,996$ 0.00%68.93%
Bridge Home Emergency Shelter 2.08 gb 155,718$ 247,927$ 62,791$ -$ -$ 92,927$ 155,718$ 0.00%62.81%
Bridge Home Transitional Living 2.07 gb 68,970$ -$ -$ -$ -$ -$ -$ -100.00%#DIV/0!
Bridge Home Service Coordination - Rapid Re-Housing Program 3.13 gb -$ 35,672$ 4,000$ 1,750$ -$ 5,752$ 11,502$ #DIV/0!32.24%
Bridge Home Supportive Housing 2.15 gb -$ 115,000$ -$ -$ -$ -$ -$ #DIV/0!0.00%
Total 245,684$ 429,059$ 66,791$ 3,574$ -$ 117,851$ 188,216$ -23.39%43.87%
Girl Scouts Out of School Program 1.09 11,286$ 11,625$ -$ 11,509$ -$ -$ 11,509$ 1.98%99.01%
Total 11,286$ 11,625$ -$ 11,509$ -$ -$ 11,509$ 1.98%99.01%
Good Neighbor Emerg. Assistance for Basic Needs - Rent/Utility Assistance 2.01 42,597$ 50,500$ -$ 18,000$ 2,597$ 29,000$ 49,597$ 16.43%98.21%
Good Neighbor Emerg. Assistance for Basic Needs - Healthy Food Vouchers 2.01 12,796$ 13,000$ -$ 6,500$ -$ 6,500$ 13,000$ 1.59%100.00%
ASSET - FY23/24 FINAL FUNDING RECOMMENDATIONS
Agency Service Index CO Rec 22/23 Req 23/24 County UW ISU City Total %Change %Funded
Good Neighbor Emerg. Assistance for Basic Needs - Navigator 2.01 -$ 5,000$ -$ -$ -$ -$ -$ #DIV/0!0.00%
Total 55,393$ 68,500$ -$ 24,500$ 2,597$ 35,500$ 62,597$ 13.01%91.38%
HIRTA Transportation - City 2.13 65,368$ 67,850$ 13,000$ 5,346$ -$ 47,921$ 66,267$ 1.38%97.67%
HIRTA Transportation - Story County 2.13 gb 116,818$ 118,150$ 115,000$ 2,792$ -$ -$ 117,792$ 0.83%99.70%
Total 182,186$ 186,000$ 128,000$ 8,138$ -$ 47,921$ 184,059$ 1.03%98.96%
HSS Emerg. Assistance for Basic Needs - Senior Food Program 2.01 gb 11,917$ 12,275$ 1,819$ 5,788$ -$ 4,668$ 12,275$ 3.00%100.00%
HSS Activity/ Resource Center 3.14 9,266$ -$ -$ -$ -$ -$ -$ -100.00%#DIV/0!
HSS Daycare - Adults/ Adult Day Center 3.02 gb 95,641$ 98,511$ 20,359$ 12,532$ -$ 65,620$ 98,511$ 3.00%100.00%
HSS Daycare - Adults - Adult Day Center 3.02 lo 262$ 270$ 270$ -$ -$ -$ 270$ 3.05%100.00%
HSS Congregate Meals 3.06 gb 3,074$ -$ -$ -$ -$ -$ -$ -100.00%#DIV/0!
HSS Home Delivered Meals 3.05 gb 142,412$ 159,025$ 35,228$ 37,462$ -$ 86,335$ 159,025$ 11.67%100.00%
HSS Home Delivered Meals 3.05 lo 649$ 669$ 669$ -$ -$ -$ 669$ 3.08%100.00%
HSS Home Delivered Meals - Under 60 3.05 gb 5,105$ 5,258$ 1,308$ 1,761$ -$ 2,189$ 5,258$ 3.00%100.00%
HSS Service Coordination- Outreach 3.13 gb 122,899$ 126,586$ 51,008$ 26,965$ -$ 48,613$ 126,586$ 3.00%100.00%
HSS Service Coordination- Outreach 3.13 lo 762$ 785$ 785$ -$ -$ -$ 785$ 3.02%100.00%
Total 391,987$ 403,379$ 111,446$ 84,508$ -$ 207,425$ 403,379$ 2.91%100.00%
Able Up Iowa Budget Credit Counseling - Financial Coaching 2.14 gb 1,235$ -$ -$ -$ -$ -$ -$ -100.00%#DIV/0!
Total 1,235$ -$ -$ -$ -$ -$ -$ -100.00%#DIV/0!
LegAid Legal Aid - Civil 2.10 gb 281,829$ 332,312$ 152,814$ 23,396$ 4,466$ 138,704$ 319,380$ 13.32%96.11%
LegAid Legal Aid - Civil 2.10 lo 9,727$ 10,591$ 10,591$ -$ -$ -$ 10,591$ 8.88%100.00%
Total 291,556$ 342,903$ 163,405$ 23,396$ 4,466$ 138,704$ 329,971$ 13.18%96.23%
LSI Family Dev/ Ed 1.10 17,654$ 18,007$ -$ 18,005$ -$ -$ 18,005$ 1.99%99.99%
LSI Family Dev/ Ed - Parents as Teachers 1.10 11,058$ 11,279$ -$ 11,190$ -$ -$ 11,190$ 1.19%99.21%
LSI Crisis Intervention - Crisis Childcare 3.09 gb 20,306$ 20,757$ 2,384$ 10,590$ 798$ 5,389$ 19,161$ -5.64%92.31%
Total 49,018$ 50,043$ 2,384$ 39,785$ 798$ 5,389$ 48,356$ -1.35%96.63%
MGMC Community Clinics - Comm Clinics/ Health Ed 3.01 ph 142,978$ 142,978$ 112,000$ 10,500$ -$ 17,878$ 140,378$ -1.82%98.18%
MGMC In-Home Nursing - RN Skilled Nursing 3.12 ph 87,280$ 117,280$ 106,900$ 8,161$ -$ -$ 115,061$ 31.83%98.11%
MGMC In-Home Hospice 3.15 ph 67,000$ 37,000$ 25,000$ 12,000$ -$ -$ 37,000$ -44.78%100.00%
MGMC Home Health Assistance - Homemaker 3.04 ph 164,500$ 164,500$ 129,200$ 19,000$ -$ 16,300$ 164,500$ 0.00%100.00%
Total 461,758$ 461,758$ 373,100$ 49,661$ -$ 34,178$ 456,939$ -1.04%98.96%
MICA Emerg. Assistance for Basic Needs - Food Pantry 2.01 gb 54,665$ 56,500$ 10,500$ 17,541$ -$ 28,000$ 56,041$ 2.52%99.19%
Total 54,665$ 56,500$ 10,500$ 17,541$ -$ 28,000$ 56,041$ 2.52%99.19%
NAMI Adv for Social Dev- Family/Cons. Ed 1.02 7,958$ 9,700$ -$ 7,958$ -$ 1,200$ 9,158$ 15.08%94.41%
NAMI Adv for Social Dev-Family/Cons. Support 1.02 11,171$ 12,290$ -$ 10,671$ -$ 550$ 11,221$ 0.45%91.30%
NAMI Public Ed/ Awareness 1.12 19,558$ 21,510$ -$ 7,830$ -$ 12,900$ 20,730$ 5.99%96.37%
NAMI Public Ed/ Awareness - NAMI on campus 1.12 2,434$ 2,580$ -$ -$ 1,194$ -$ 1,194$ -50.94%46.28%
NAMI Activity and Resource Center - Wellness Center 3.14 14,587$ 16,000$ -$ 8,600$ -$ 7,400$ 16,000$ 9.69%100.00%
Total 55,708$ 62,080$ -$ 35,059$ 1,194$ 22,050$ 58,303$ 4.66%93.92%
Community Clinics - Dental Clinic 3.01 gb 188,223$ 207,350$ 10,000$ 55,136$ -$ 80,000$ 145,136$ -22.89%70.00%
ASSET - FY23/24 FINAL FUNDING RECOMMENDATIONS
Agency Service Index CO Rec 22/23 Req 23/24 County UW ISU City Total %Change %Funded
Total 188,223$ 207,350$ 10,000$ 55,136$ -$ 80,000$ 145,136$ -22.89%70.00%
Raising Readers Family Dev/ Ed - Thrive by Five 1.10 gb 22,897$ 25,186$ 5,132$ 5,407$ -$ 13,063$ 23,602$ 3.08%93.71%
Raising Readers Out of School Program 1.09 30,694$ 33,764$ 6,054$ 7,029$ 1,440$ 17,712$ 32,235$ 5.02%95.47%
Raising Readers Family Dev/Ed - Adv for Social Dev 1.02 gb 34,061$ 37,467$ 4,472$ 31,151$ -$ -$ 35,623$ 4.59%95.08%
Total 87,652$ 96,417$ 15,658$ 43,587$ 1,440$ 30,775$ 91,460$ 4.34%94.86%
RSVP Volunteer Management 1.11 gb 68,643$ 71,700$ 22,000$ 22,643$ -$ 26,000$ 70,643$ 2.91%98.53%
RSVP Disaster Services - Vol Mgmt for Emergencies 2.12 gb 9,100$ 9,500$ 1,700$ -$ -$ 7,800$ 9,500$ 4.40%100.00%
RSVP Transportation 2.13 gb 18,365$ 19,700$ 7,000$ 11,000$ -$ 1,700$ 19,700$ 7.27%100.00%
Total 96,108$ 100,900$ 30,700$ 33,643$ -$ 35,500$ 99,843$ 3.89%98.95%
STCC Daycare - Infant 2.02 gb 5,800$ 6,600$ 2,900$ 3,700$ -$ -$ 6,600$ 13.79%100.00%
STCC Daycare - Children 2.03 gb 110,200$ 125,400$ 55,100$ 70,300$ -$ -$ 125,400$ 13.79%100.00%
Total 116,000$ 132,000$ 58,000$ 74,000$ -$ -$ 132,000$ 13.79%100.00%
The Arc Advocacy for Social Dev 1.02 26,587$ 27,000$ -$ 27,000$ -$ -$ 27,000$ 1.55%100.00%
The Arc Respite Care 3.11 12,000$ 12,500$ -$ 8,300$ -$ 4,200$ 12,500$ 4.17%100.00%
The Arc Service Coordination 3.13 2,610$ 2,750$ -$ 1,250$ -$ 1,500$ 2,750$ 5.36%100.00%
The Arc Special Recreation - Active Lifestyles 3.19 10,500$ 10,500$ -$ 5,000$ -$ 5,500$ 10,500$ 0.00%100.00%
Total 51,697$ 52,750$ -$ 41,550$ -$ 11,200$ 52,750$ 2.04%100.00%
The Community Acad Out of School Program 1.09 -$ 105,000$ 5,375$ 5,000$ 2,597$ 5,000$ 17,972$ #DIV/0!17.12%
Total -$ 105,000$ 5,375$ 5,000$ 2,597$ 5,000$ 17,972$ #DIV/0!17.12%
TSA Emerg. Assist. For Basic Needs- Rent/Utility Assist.2.01 44,329$ 51,810$ -$ 20,000$ 1,480$ 30,000$ 51,480$ 16.13%99.36%
TSA Emerg. Assist. For Basic Needs- Food Pantry 2.01 33,250$ 46,500$ 15,000$ 12,000$ 915$ 18,000$ 45,915$ 38.09%98.74%
TSA Emerg. Assist. For Basic Needs- Food Pantry 2.01 lo 780$ 1,500$ 1,500$ -$ -$ -$ 1,500$ 92.31%100.00%
TSA Disaster Services 2.12 gb 3,285$ 6,000$ 2,000$ -$ -$ 1,000$ 3,000$ -8.68%50.00%
TSA Budget/ Credit Counseling - Rep Payee 2.14 26,103$ 30,000$ -$ 12,000$ -$ 18,000$ 30,000$ 14.93%100.00%
Total 107,747$ 135,810$ 18,500$ 44,000$ 2,395$ 67,000$ 131,895$ 22.41%97.12%
UCC Daycare - Infant 2.02 gb 113,448$ 124,793$ 14,958$ 11,608$ 52,027$ 46,200$ 124,793$ 10.00%100.00%
UCC Daycare - Children 2.03 gb 112,965$ 124,262$ 11,176$ 15,728$ 48,786$ 48,572$ 124,262$ 10.00%100.00%
UCC Daycare - School Age 2.04 5,125$ 9,032$ -$ -$ 6,701$ -$ 6,701$ 30.75%74.20%
UCC Daycare - Preschool 1.06 26,240$ 25,471$ -$ -$ 25,471$ -$ 25,471$ -2.93%100.00%
Total 257,778$ 283,557$ 26,134$ 27,336$ 132,985$ 94,772$ 281,227$ 9.10%99.18%
YSS Youth Dev/ Social Adjust. - Comm. Youth Dev 1.07 gb 87,053$ 112,550$ 36,500$ 20,000$ -$ 34,671$ 91,171$ 4.73%81.00%
YSS Youth Dev/ Social Adjust. - YSS Mentoring Program 1.07 gb 99,807$ 116,250$ 41,737$ 26,044$ 1,226$ 38,057$ 107,064$ 7.27%92.10%
YSS Employment Assist. For Youth - Pre-Employment Skills/Training 1.08 gb 36,088$ 37,893$ 6,516$ -$ -$ 20,931$ 27,447$ -23.94%72.43%
YSS Out of School Program - Summer Enrichment 1.09 gb 86,112$ 90,418$ 19,974$ 56,219$ -$ 11,984$ 88,177$ 2.40%97.52%
YSS Out of School Program - Summer Enrichment 1.09 lo 840$ 882$ 882$ -$ -$ -$ 882$ 5.00%100.00%
YSS Family Dev/ Ed - FaDSS, Parent Ed, Healthy Futures 1.10 gb 25,763$ 28,339$ 3,087$ 8,624$ 2,485$ 13,026$ 27,222$ 5.66%96.06%
YSS Public Ed/ Awareness - Child Safety 1.12 gb 24,059$ -$ -$ -$ -$ -$ -$ -100.00%#DIV/0!
YSS Public Ed/ Awareness - Child Safety 1.12 lo 2,426$ -$ -$ -$ -$ -$ -$ -100.00%#DIV/0!
YSS Public Ed/ Awareness - combined 1.12 gb 166,336$ 174,652$ 101,500$ 13,465$ 2,441$ 39,103$ 156,509$ -5.91%89.61%
ASSET - FY23/24 FINAL FUNDING RECOMMENDATIONS
Agency Service Index CO Rec 22/23 Req 23/24 County UW ISU City Total %Change %Funded
YSS Transitional Living 2.07 gb 50,442$ 55,486$ 44,000$ 5,225$ -$ 6,158$ 55,383$ 9.80%99.81%
YSS Emerg. Assist. For Basic Needs - Rapid Rehousing 2.01 gb -$ 52,000$ -$ -$ -$ -$ -$ #DIV/0!0.00%
YSS Day Care - School Age (Kids Club) - including Colo, UWSC 2.04 gb 85,193$ 16,268$ -$ 14,748$ -$ -$ 14,748$ -82.69%90.66%
YSS Day Care - School Age (Kids Club) - including Colo 2.04 lo 4,659$ 5,000$ 5,000$ -$ -$ -$ 5,000$ 7.32%100.00%
YSS Day Care - School Age (Kids Club) - including Colo, Story County 2.04 gb 16,060$ 71,060$ 71,060$ -$ -$ -$ 71,060$ 342.47%100.00%
YSS Emergency Shelter - Rosedale 2.08 146,667$ 151,263$ 96,524$ 22,297$ -$ 32,442$ 151,263$ 3.13%100.00%
YSS Clothing/ Furnishings/Other - Storks Nest 2.11 gb 10,458$ 21,624$ 1,000$ 2,215$ -$ 3,600$ 6,815$ -34.83%31.52%
YSS Clothing/ Furnishings/Other - Storks Nest 2.11 lo 110$ -$ -$ -$ -$ -$ -$ -100.00%#DIV/0!
YSS Crisis Intervention - Rosedale Crisis 3.09 5,250$ 5,250$ -$ -$ -$ 5,250$ 5,250$ 0.00%100.00%
YSS Service Coordination 3.13 gb 19,000$ 57,000$ 5,000$ 8,000$ -$ 8,000$ 21,000$ 10.53%36.84%
YSS Substance Abuse/ Co-occurring Treatment (outpatient)3.16 63,670$ 63,670$ 20,000$ 4,915$ 5,200$ 13,555$ 43,670$ -31.41%68.59%
YSS Primary Treat./ Health Maint. (Outpatient)-Family Counseling Center 3.17 88,249$ 88,249$ -$ 25,212$ -$ 63,037$ 88,249$ 0.00%100.00%
Total 1,018,242$ 1,147,855$ 452,780$ 206,964$ 11,352$ 289,814$ 960,910$ -5.63%83.71%
YWCA Advocacy for Social Dev - Parent and Student Support/ Advocacy Against D 1.02 24,767$ 33,870$ -$ 5,895$ 19,702$ 1,366$ 26,963$ 8.87%79.61%
YWCA Informal Ed for Self Imp and Self Enrich - Training/ Ed 1.04 10,876$ 22,583$ -$ -$ 10,876$ -$ 10,876$ 0.00%48.16%
YWCA Youth Dev/ Social Adj - Girls Power 1.07 21,694$ 19,000$ -$ 5,000$ 11,000$ 3,000$ 19,000$ -12.42%100.00%
Total 57,337$ 75,453$ -$ 10,895$ 41,578$ 4,366$ 56,839$ -0.87%75.33%
1/19/2023 TOTAL 4,771,142$ 5,547,221$ 1,663,854$ 1,124,963$ 268,541$ 1,766,672$ 4,824,030$ 1.11%86.96%
Financial Stabiltiy Health Team Total
89,330$
26,062$
66,258$
Total 124,398$ 57,252$ 181,650$
Recommendations from Financial Stability and Health :
#1 - Reserve funds (total $181,650) for emergency shelter services.
#2 - Funders engage in an RFP for emergency shelter services and continue meetings with staff at The Bridge Home to ensure continuity of services
Recommendations from Health for Story County funds only (1/12/2023):
Left over LO = $1,339 recommendation to leave unallocated
Left over PH = $50 - recommendation to leave unallocated
1
ITEM #: ___13__
DATE: 05-23-23
DEPT: _ADMIN
COUNCIL ACTION FORM
SUBJECT: APPROVAL OF FY 2023/24 COMMISSION ON THE ARTS ANNUAL
GRANT CONTRACTS
BACKGROUND:
The City Council authorized the Commission on the Ar ts (COTA) to allocate up to
$229,458 in arts agency funding for FY 2023/24. At the City Council’s FY 2023/24
Budget Wrap-Up Session, the Council received COTA’s recommendations for each arts
agency totaling $220,950. Additionally, COTA recommended reserving $8,508 of its
allocation to use for fall and spring special projects. The City Council has allocated
funding in the FY 2023/24 Budget for these grants.
Contracts were prepared for each agency receiving a COTA annual grant. These
contracts have been mailed to arts organizations and returned with signatures, and are
now presented for City Council approval.
A summary of the COTA funding for each agency is attached.
ALTERNATIVES:
1. Approve the COTA Annual Grant contracts as recommended by the Commission
on the Arts.
2. Request further information from COTA prior to approving these contracts.
CITY MANAGER’S RECOMMENDED ACTION:
The City Council has allocated funding in the City Budget to fund arts activities, and the
Commission on the Arts has received applications and made awards that meet the
criteria for COTA funding. Contracts are required to define the scope of services that will
be met by each organization receiving funding. Therefore, it is the recommendation of
the City Manager that the City Council adopt Alternative No. 1 as described above.
2
2023 - 24 COTA Annual Grant Recommendations
Organization 22-23 Award
23-24
Amount
Requested
23-24
COTA REC.
AMOUNT
ACTORS $ 20,000 $ 26,000 $ 18,800
AIOFA $ 10,000 $ 10,000 $ 9,500
Ames Chamber Artists $ 6,500 $ 6,500 $ 6,000
Ames Children’s Choirs $ 13,700 $ 18,000 $ 14,786
Ames Choral Society $ 4,000 $ 4,000 $ 3,900
Ames Community Arts Council $ 13,000 $ 14,000 $ 12,300
Ames Chapter of Des Moines Metro Opera Guild $ 1,190 $ 1,530 $ 1,474
Central Iowa Symphony $ 13,800 $ 15,000 $ 13,500
Dancenter Dance Company Foundation $ 3,000 $ 3,000 $ 3,000
Friends of Ames Strings $ 4,800 $ 5,000 $ 4,400
Good Company $ 1,880 $ 2,500 $ 2,200
India Cultural Association $ - $ 15,000 $ 9,700
KHOI $ 7,600 $ 8,000 $ 7,400
Kids CoMotion $ 3,500 $ 3,000 $ 3,000
Octagon Center for the Arts $ 50,000 $ 51,000 $ 48,600
Senior Variety Show $ 4,500 $ 5,000 $ 4,900
Story Theater Company $ 30,500 $ 39,663 $ 31,940
The Buxton Initiative $ - $ 15,000 $ 8,000
Town & Gown $ 18,500 $ 18,750 $ 17,550
AGENCY SUBTOTAL $ 206,470 $ 216,470 $ 220,950
SPEC. PROJ. GRANT RESERVE $ 10,000 $ - $ 8,508
Total $ 216,470 $ 216,470 $ 229,458
ITEM #: 14
DATE: 05-23-23
DEPT: Police
COUNCIL ACTION FORM
SUBJECT: BULLETPROOF VEST PARTNERSHIP PROGRAM
BACKGROUND:
The Police Department is again requesting permission to apply for funding from the
Department of Justice, Office of Justice Programs, Bulletproof Vest Partnership (BVP)
program, and to participate in the program should funds be awarded. This program
provides funds to local law enforcement agencies to support the purchase of new and
replacement bulletproof vests for individual officers. This protective device is critical to
police officer safety.
Bulletproof vests have an approximate five -year life cycle. The Police Department has a
rotating schedule for replacement of vests for current officers. In addition, as new officers
are added to the department, new vests must be purchased that are tailored to the
individual officer. During 2023/24 fiscal year, the schedule calls for the acquisition or
replacement of 10 vests.
The estimated cost for these vests is $7,220. The grant requires that local agencies must
provide 50% of the cost. To the extent that federal funds are available, the BVP program
will provide the other 50%. The FY 2023/24 Police budget was constructed with the
expectation that the City would apply for and receive a Bulletproof Vest Partnership grant,
so the Police Department’s 50% share has already been budgeted as a commodities
expense. The 2023 Bulletproof Vest Partnership grant application is due June 26, 2023.
ALTERNATIVES:
1. Authorize staff to apply for and participate in the Department of Justice Office of
Justice Programs Bulletproof Vest Partnership program.
2. Do not approve an application for this grant program.
CITY MANAGER'S RECOMMENDED ACTION:
Bulletproof vests are an indispensable pie ce of safety equipment for police officers.
Historically the Police Department has successfully participated in this program with the
U.S. Department of Justice to provide protection to our local officers. Participation in this
program allows the City to provide the best product to officers with half the cost paid by the
Department of Justice. Therefore, it is the recommendation of the City Manager that the
City Council adopt Alternative No. 1.
1
ITEM #: 15
DATE: 05-23-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: 2022/23 AIRPORT IMPROVEMENTS PROGRAM (SOUTH APRON
REHAB) APPLICATION FOR FUNDING TO IOWA DEPARTMENT OF
TRANSPORTATION
BACKGROUND:
On April 25, 2023, the City Council conditionally awarded the South Apron
Rehabilitation project at the James Herman Banning Ames Municipal Airport to
Con-Struct of Ames, IA, in the amount of $1,251,705, contingent upon the receipt
and execution of the agreements for Federal Bipartisan Infrastructure Law, 2)
Federal Entitlement, and 3) State Airport Improvement Program grants in amounts
necessary to finance the project expenditures.
Grant applications for federal funding have already been submitted to the Federal Aviation
Administration (FAA). The FAA requires bid amounts and a signature from the sponsor's
designee (in this case, the Traffic Engineer). However, the Iowa Department of
Transportation (DOT) requires a resolution with its funding applications. Therefore, the
City's consultant, Bolton & Menk, has prepared a state funding agreement, which is
included as an attachment to this document.
The previous Council Action Form, which conditionally approved the project, is also
attached for the Council’s reference.
ALTERNATIVES:
1. Approve the request for state funding to the Iowa DOT for the 2022/23 Airports
Improvements Program (South Apron Rehab).
2. Reject the request for state funding and direct staff to find alternative funding
sources.
CITY MANAGER’S RECOMMENDED ACTION:
By approving this state grant application, the City will only still need approval of the two
federal grant applications. At that point, the South Apron Rehabilitation project can
proceed as planned. Therefore, it is the recommendation of the City Manager that the
City Council adopt Alternative No. 1, as noted above.
ITEM #: 38
DATE: 04-25-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: 2022/23 AIRPORT IMPROVEMENTS PROGRAM (SOUTH APRON
REHAB)
BACKGROUND:
The Capital Improvements Plan (CIP) includes a project in FY 2022/23 to rehabilitate the
south apron area of the airport through the Airport Improvements Program (AIP). The
project area is shown on the attached map.
On April 19, 2023, bids for the project were received as follows:
Bidder City
Division 1
(Base Bid)
Div. 1
(Alt A)
Division 2
(Base Bid)
Div. 2
(Alt B) Totals
Con-Struct, Inc. Ames, IA $1,065,300 $103,800 $71,075 $11,530 $1,251,705
Absolute
Concrete, Inc. Granger, IA $1,367,915 $75,780 $104,735 $20,219 $1,568,649
• Division 1 (Base): Paving for the reconstructed apron area.
• Division 1 (Alternate A): Lighting for the apron near the Terminal Building.
• Division 2 (Base): New controlled gated access on the east side of the Terminal.
• Division 2 (Alternate B): Parking areas adjacent to the apron designated for fuel
trucks to minimize conflicts with aircraft.
This project is funded using four sources; 1) Federal Bipartisan Infrastructure Law grant,
2) Federal Entitlement grant, 3) State Airport Improvement Program Grant, and 4) Airport
Construction Fund (to fulfill the local match requirements). An estimated project budget is
outlined below:
Revenues Expenses
Federal $1,218,418 Design $77,000
State $89,556 Inspection $123,500
Local $144,231 Construction $1,251,705
$1,452,205 $1,452,205
The construction is scheduled to begin in 2024. City staff will work with our consultant to
submit grant applications based on the apparent lowest bidder and guidance from the
FAA and Iowa DOT aviation program managers. Therefore, if City Council decides to
proceed with the Airport apron reconstruction project, it is advisable to make the
award of the contract conditional upon the City of Ames receiving federal and state
grant offers, as highlighted in the above paragraph, for the eligible portions of the
project. This would ensure that the necessary funding is available to cover the
costs of the project.
ALTERNATIVES:
1. a) Accept the report of bids for the 2022/23 Airport Improvements Program (South
Apron Rehab) project.
b) Approve plans, specifications, and estimated construction cost for the
construction of the South Apron Rehab project.
c) Award Division 1 and its Alternate A, and Division 2 and its Alternate B, of the
2022/23 Airport Improvements Program (South Apron Rehab) to Con-Struct of
Ames, IA, in the amount of $1,251,705, contingent upon the receipt and
execution of the agreements for Federal Bipartisan Infrastructure Law, 2)
Federal Entitlement, and 3) State Airport Improvement Program grants in
amounts necessary to finance the project expenditures.
2. a) Accept the report of bids for the 2022/23 Airport Improvements Program
(South Apron Rehab) project.
b) Reject the award and direct staff to modify the project, thereby working with
the FAA to determine a future grant cycle for the project.
3. Do not proceed with the project.
CITY MANAGER’S RECOMMENDED ACTION:
By awarding this project, it will be possible to improve the pavement condition and
improve safety and access to the apron area in front of the Airport’s Terminal Building.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
2022/23 AIP (South Apron Rehab) Map
E
Project Area
No.ITEM QTY UNIT UNIT PRICE TOTAL Federal 0%State 80%Local 20%
1 MOBILIZATION 1 LS 15,445.00$ 15,445.00$
2 CONSTRUCTION SURVEY 1 LS 3,000.00$ 3,000.00$
3 TRAFFIC CONTROL 1 LS 2,500.00$ 2,500.00$
4 UNCLASSIFIED EXCAVATION 50 CY 20.00$ 1,000.00$
5 SUBGRADE PREPARATION, 12"540 SY 3.50$ 1,890.00$
6 MODIFIED SUBBASE, 8"440 SY 18.50$ 8,140.00$
7 PAVEMENT , PCC, 6"130 SY 65.00$ 8,450.00$
8 PAVEMENT , PCC, 8"250 SY 85.00$ 21,250.00$
9 PAVEMENT, PCC, 4", SIDEWALK 125 SY 65.00$ 8,125.00$
10 FENCE REMOVAL, CHAIN LINK 25 LF 21.00$ 525.00$
11 GATE, AUTOMATIC POWERED, 25' ALUMINUM CANTILEVER, 4'
TALL BLACK PVC COATED 1 LS 23,750.00$ 23,750.00$
12 NO. 6 AWG, 600V, THWN-2, INSTALLED IN TRENCH, DUCT BANK
OR CONDUIT 2300 LF 5.75$ 13,225.00$
13 NO. 6 AWG, 600V EQUIPMENT GROUND, THWN-2, INSTALLED IN
TRENCH, DUCT BANK OR CONDUIT 1200 LF 5.75$ 6,900.00$
14 NON-ENCASED 2" PVC/HDPE CONDUIT 600 LF 18.00$ 10,800.00$
15 OVERHEAD AREA LIGHTING POLE WITH FIXTURES 1 LS 100,000.00$ 100,000.00$
SUBTOTAL 225,000.00$
ENGINEERING & CONSTRUCTION ADMINISTRATION 25,000.00$
ESTIMATED COST OPINION 250,000.00$
-$ 19,000.00$ 4,750.00$
-$ 80,000.00$ 20,000.00$
-$ 10,580.00$ 2,645.00$
1,380.00$
2,160.00$
5,520.00$
8,640.00$ -$
-$
-$ 420.00$ 105.00$
-$ 1,512.00$ 378.00$
-$ 6,512.00$ 1,628.00$
-$ 17,000.00$ 4,250.00$
-$ 6,760.00$ 1,690.00$
-$
-$ 200,000.00$ 50,000.00$
-$ 180,000.00$ 45,000.00$
-$ 20,000.00$ 5,000.00$
6,500.00$ 1,625.00$
Land-Side Access, Gate & Apron Lighting
-$ 12,356.00$ 3,089.00$
-$ 2,400.00$ 600.00$
-$ 800.00$ 200.00$
-$ 2,000.00$ 500.00$
U:\$H Drive Data\_Airports\_State Grants\IOWA CLIENTS\Ames\2024\Live Forms\2_2_FY 24 Cost Estimate.xlsx 4/29/2023
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LAND-SIDE ACCESS, GATE & APRON LIGHTING
AMES MUNICIPAL AIRPORT
FIGURE #1: APRON IMPROVEMENTS
MAY 2023
FAA FUNDED APRON
RECONSTRUCTION
PROPOSED IADOT
25' AUTOMATIC
POWERED GATE
PROPOSED IADOT SIDEWALK
TO WEST APRON
PROPOSED IADOT
ENTRANCE ROAD
PROPOSED IADOT
APRON OVERHEAD
LIGHTING (TYP. OF 5)
PROPOSED IADOT FUEL
TRUCK PARKING PAD
PROPOSED IADOT
SIDEWALK TO
SOUTH APRON
EXISTING
TERMINAL
BUILDING
EXISTING FUEL FARM
R
FEETSCALE
0 30 60
HORZ.
RESOLUTION AUTHORIZING SUBMISSION OF APPLICATION FOR IOWA DEPARTMENT OF TRANSPORTATION
AIRPORT FUNDING AND CERTIFYING ELIGIBILITY REQUIREMENTS
WHEREAS, the City of Ames intends to apply for a grant from the Iowa Department of Transportation for
partially funding improvements at the Ames Municipal Airport further described below:
· Land-Side Access, Gate & Apron Lighting – AIP Funding
WHEREAS, the City of Ames has/will budget $50,000.00 for the Land-Side Access, Gate & Apron Lighting
Improvements improvement project as matching funds in connection with the application of the grant from the
Iowa DOT; and
WHEREAS, if the Land-Side Access, Gate & Apron Lighting improvement project is selected by the Iowa
Department of Transportation for funding, a grant would pay 80% of the project cost and the remaining 20%
shall be paid from local funds; and
WHEREAS the Iowa Department of Transportation requires a resolution endorsing the above-mentioned
improvements and certifying availability of matching local funds.
WHEREAS a grant application has been prepared on behalf of the City of Ames by Bolton & Menk Inc. for the
above-mentioned improvements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE AMES, IOWA:
1. Staff are herby authorized to execute grant application documents as need to apply for the grant from the
Iowa DOT for the above-mentioned improvements.
2. Staff are hereby authorized to submit a grant application to the Iowa DOT for the above-mentioned
improvements.
3. $50,000.00 is hereby committed for the Land-Side Access, Gate & Apron Lighting Improvements
improvement project as the local matching share, subject to receipt of a grant from the Iowa Department of
Transportation.
Passed this 16th day of May 2023 and signed this 16th day of May 2023.
By:_________________________________
Mayor
Attest: ______________________________
City Clerk
ITEM#: 16
DATE: 05-23-23
DEPT: Electric
COUNCIL ACTION FORM
SUBJECT: 126 S. KELLOGG AVE - ELECTRIC UTILITY EASEMENT ON STORY
COUNTY PROPERTY
BACKGROUND:
There is an existing buried electric line and padmount transformer located on the south
side of the Story County Human Services building at 126 S. Kellogg Avenue. The Electric
Services Department has prepared an electric utility easement to protect the rights of the
City to maintain these existing facilities. A future extension of the buried electric line to
provide service to the proposed Bridge Home social services campus construction is
prompting the need to obtain this easement.
Staff from Story County Human Services is supportive of granting this easement to cover
the existing electric facilities on the site and permit the future extension to the south. A
copy of the easement, signed by Ames will be presented to the Story County Board of
Supervisors for its approval at the next Board of Supervisors meeting.
ALTERNATIVES:
1. Approve the Electric Utility Easement on the Story County Human Service
property. The easement shall be conditioned upon the approval by the St ory
County Board of Supervisors.
2. Do not approve the Electric Utility Easement on the Story County Human Services
property and find another source to provide service to the future load growth to the
south of the site.
CITY MANAGER’S RECOMMENDED ACTION:
The Bridge Home social services campus is proposed to the south of the Story County
Human Services site. Electric service to the Bridge Home campus will be extended from
the existing electric facilities on the Story County Human Services site. The proposed
easement will ensure that the Electric Services Department has the rights to access the
existing electric facilities on the Story County Human Services site.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
126 S. Kellogg Avenue
Proposed Electric Easement MEI 11/30/22
202
113-15
209
204
210-12
104
307 Lincoln Way
209
209
124
109
126
301
232
210
211 215
105
216
218
203
212
213
203
118
210
223
110
202
303
302
S Kellogg Ave
S Sherman Ave
S 2nd St
Lincoln Way
Kellogg Ave
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500 CU QUAD
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14806B
14812B
13651T13580B
13120B
13650R
11103C
14533B
15188B 12286F
13702C
70WLED
70WLED
70WLED
70WLED
175WMV
70WLED
70WHPS
175WMV
70WLED
70WHPS
150WLED
150WLED
150WLED
250WHPS
250WHPS
250WHPS 250WHPS
250WHPS
150WLED
150WHPS
250WHPS
150WLED
400WHPS
400WHPS
400WHPS
250WHPS
250WLED
250WLED
400WHPS
11929E
14851D
13322D
13569B
70WLED
175WMV400WHPS
NO SCALE
¯
Proposed Easement Area15' x 110'
Exist.Transformer
Exist.Buried Wire
Prepared by: Mark Imhoff, City of Ames Electric Engineering Division, 502 Carroll Avenue, Ames, Iowa 50010; ph. 515-
239-5175
CITY OF AMES
ELECTRIC FACILITIES EASEMENT
KNOW ALL MEN BY THESE PRESENTS:
That STORY COUNTY, IOWA, whose address is 900 Sixth Street, Nevada, IA 50201, and its successors and assigns,
(do/does) hereby grant, bargain and convey to the City of Ames, Iowa, a municipal corporation, a perpetual right of way
and easement, with the right, privilege and authority to said municipal corporation, its successors, licensees, assigns and
lessees, to locate, relocate, replace, construct, reconstruct, repair, operate, maintain, patrol and/or remove an underground
line or lines of poles plus all relevant wires and fixtures, for the purpose of transmitting and/or distributing electric and
telecommunications in, on, through, over, under and across the following described land in the County of Story, State of
Iowa:
DESCRIPTION:
THE SOUTH 15 FEET OF THE EAST 110 FEET OF A LOT DESCRIBED AS LOTS 7, 8, 9, 10, 11 AND
12 AND THE VACATED ALLEY BETWEEN SAID LOTS, ALL IN BLOCK 2, BLACK’S SECOND
ADDITION TO AMES, STORY COUNTY, IOWA.
(See attached plat marked and made a part hereof.)
together with (a) the right, privilege and authority to trim, cut and remove from said premises any trees, overhanging
branches or other obstructions within a radius of 10 (ten) feet from said line or lines of poles, wires and fixtures, as located,
(b) the right of ingress and egress to, from and over the above-described premises for doing anything necessary or useful for
the enjoyment of the easement herein granted, and (c) all other rights, easements, privileges and appurtenances, in or to said
lands, which may be required for the full enjoyment of the rights herein granted, together with the right to assign or grant
partially or wholly to others the right or license to use the easement herein granted or any part thereof for the uses and with
the rights herein specified.
Grantor(s) warrant(s) that it has good title to the above described premises and that there are no encumbrances which will
limit or interfere with the rights granted herein to Grantee.
The Grantor(s), its tenants, heirs, successors and assigns shall have the right to use and enjoy said premises fully, except for
the rights and privileges hereinbefore granted to the Grantee; provided however, that no buildings, structures or
improvements either permanent or temporary in nature, nor shall the terrain be altered without prior written consent of
Grantee, nor shall any other utilities be placed in, on, through, over or across the easement without Grantee’s prior written
consent; that the use of said premises shall at all times be subject to such acts and uses by Grantee as may be necessary for
the purposes herein set forth.
To the fullest extent permitted by law, Grantee shall indemnify, protect, and hold harmless Grantor from and against any
and all third party claims and demands for damages to property, and for injury or death to persons, which may arise out of
or be caused by the negligent construction or maintenance activities of Grantee related to the transmitting and/or
distributing electric and telecommunications lines for which this easement is granted.
Grantee shall construct, operate, and maintain the Collection Lines in accord with the requirements of the National Electric
Safety Code, the Iowa Electric Safety Code, the Story County Code of Ordinances, the Rules and Regulations of the Iowa
Utilities Board, and the Ames Municipal Code, to the extent that such codes, rules and regulations apply to Grantee.
The foregoing rights are granted upon the express condition that the City of Ames, Iowa, will assume all liability for all
damages to the above described property caused by the City’s failure to use due care in its exercise of the rights, privileges
and authorities granted.
Dated at ________________________ ___________, this ____________ day of _______________________, 20_______.
City State
______________________________________________ ______________________________________________
Signature Printed Name
STORY COUNTY, IOWA
By: ____________________________
Printed Name: ___________________
Title: Chair of Board of Supervisors
By: ____________________________
Printed Name: ___________________
Title: Story County Auditor
STATE OF IOWA
COUNTY OF STORY
On this _______________________, 2023, before me, a Notary Public in and for the State of Iowa, personally
appeared _____________________________________ and ________________________________, to me
personally known, and who, being by me duly sworn, did say that they are the Chairperson of the Board of
Supervisors and County Auditor, respectively, of Story County, Iowa; that the seal affixed to the foregoing
instrument is the corporate seal of Story County, Iowa, and that the instrument was signed and sealed on behalf
of Story County, Iowa, by authority of its Board of Supervisors, as contained in Ordinance No.
_______________ passed (the Resolution adopted) by the Board of Supervisors, under Roll Call No.
__________ of the Board of Supervisors on ______________________, 2023 and
________________________ and __________________________ acknowledged the execution of the
instrument to be their voluntary act and deed and the voluntary act and deed of Story County, Iowa, by it
voluntarily executed.
______________________________
Notary Public
Print Name: ___________________
STAMP My commission expires:_____________________
GRANTEE
City of Ames, Iowa, a municipal corporation
By: _______________________________
Printed Name: ______________________
Title: _____________________________
STATE OF ______________ )
) ss.
COUNTY OF ____________ )
This record was acknowledged before me this _____ day of _____________, 2023, by
_______________________ as ________________________ of.
Notary Public
STAMP Printed Name: _______________________
My commission expires:
N00°35'25"W 197.70'
S00°30'04"E 197.55'
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S. KELLOGG AVENUE (66')
S. SHERMAN AVENUE (66')
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1
ITEM #: 17
DATE: 05-23-23
DEPT: ELECTRIC
COUNCIL ACTION FORM
SUBJECT: ASH POND CELL MAINTENANCE SERVICES FOR ELECTRIC
SERVICES – CONTRACT RENEWAL
BACKGROUND:
The Power Plant has an ash pond that serves as a settling pond where Refuse Derived
Fuel ash (“RDF ash”) falls to the bottom and relatively clean water can be recycled to the
Power Plant to transport additional ash from the bottom of the boilers. The ash pond also
contains ash generated from the combustion of coal prior to the power plant’s conversion
to natural gas (“coal ash”).
The RDF ash is composed of inorganic materials in the fuel that do not burn and must be
removed from the boilers to allow continual operation. Over time the RDF ash builds up
on the bottom of the pond and reduces the available capacity of the pond. This ash must
be regularly moved and piled, via excavating or dredging, to a location at the pond site
that will allow for it to dry and later be hauled to a landfill.
As of October 2016, the usable area of the ash pond has been drastically reduced
because of restrictions imposed by the EPA through the Disposal of Coal Combustion
Residuals from Electric Utilities rule. The portion of the ash pond that contains coal ash
(a majority of the area) is inactive until the coal ash is removed and landfilled.
The work to remove the coal ash was programmed as a project in a previous Capital
Improvements Plan and work has been underway for the past several years. Because of
COVID, turnover in key staff positions, and other projects needing to take priority;
the CIP project to remove the coal ash was not able to be completed by this
calendar year as anticipated.
Until the coal ash removal project is complete, the usable area of the pond is very limited.
The usable area has filled up with RDF ash. This RDF ash must be excavated and hauled
off-site to the landfill. Boone County Landfill (BCL) is the only landfill in the planning area
that the City of Ames is in. BCL has rejected taking the RDF ash and therefore the Power
Plant must take it to Metro East Landfill located in Mitchellville, Iowa.
On February 28, 2023, City Council awarded a contract to Wulfekuhle Injection &
Pumping, Peosta, IA, for Cell Maintenance Services for the Power Plant. These services were
to be furnished as requested from date of award through June 30, 2023. This contract
included the option for the City to renew in one -year increments for up to four additional
years. This is the first renewal out of four possible renewal periods.
2
Council should note that the rates which will be charged by Wulfekuhle Injection &
Pumping will increase 3%, as indicated in their proposal documents.
2022-23 Rates Proposed 2023-24 Rates
Price Per Hour to Dig/Move $200.00 $206.00
Price Per Ton to Haul $18.50 $19.05
Mobilization $2,500.00 $2,575.00
Staff recommends that these services continue to be outsourced on an annual
renewable contract basis. The benefits of having a contract for these services in place
include the following:
1) Consistency of work and quality from a single contractor.
2) Reduction in the City’s exposure to market forces regarding prices and availability
for labor, travel, and supplies in preparation for a scheduled outage.
3) Rapid contractor mobilization to start emergency repairs, thus reducing generation
downtime.
4) Saved City staff time obtaining quotes, evaluating bids and preparing
specifications and other procurement documentation.
Invoices will be based on contract rates for time and materials for services actually
received and accepted by the City. The FY 2023/24 operating budget includes $170,000
for these services.
ALTERNATIVES:
1. Approve contract renewal to Wulfekuhle Injection & Pumping, Peosta, IA, for Cell
Maintenance Services in the amount not-to-exceed $170,000 (inclusive of Iowa
sales tax) for the period July 1, 2023, through June 30, 2024.
2. Reject the renewal and direct staff to rebid these services.
CITY MANAGER'S RECOMMENDED ACTION:
The ash pond is an essential part of the RDF combustion process. Because the pond has
a limited working area, the RDF ash must be excavated and removed to allow for the
continued combustion of RDF. Therefore, it is the recommendation of the City Manager
that the City Council adopt Alternative #1 as stated above.
1
ITEM#: 18
DATE: 05-23-23
DEPT: ELECTRIC
COUNCIL ACTION FORM
SUBJECT: SCAFFOLDING AND RELATED SERVICES AND SUPPLY CONTRACT
FOR POWER PLANT – CONTRACT RENEWAL
BACKGROUND:
This contract consists of providing and installing scaffolding, bracing, and fall protection
when needed at the City’s Power Plant.
On June 25, 2019, City Council awarded a contract for the Power Plant’s Scaffolding and
Related Services and Supplies to HTH Companies, Inc. of Union, MO. This contract has
the option for the City to renew in one -year increments for up to four additional years.
The period from July 1, 2023 through June 30, 2024, is the fourth of the four-renewal
periods subject to Council approval of funding for the scaffolding, bracing, and fall
protection.
The contract rates in the renewal period are increased 2% compared to the current year
for labor, travel and subsistence, and for equipment and tools. The rates for FY 2023/24
are shown on Attachment 1. The benefits of having a contract for these services in place
include the following:
1) Consistency of work and quality from a single contractor
2) Reduction in the City’s exposure to market forces regarding prices and availability
for labor, travel, and supplies in preparation for a scheduled outage
3) Rapid contractor mobilization to start emergency repairs, thus reducing generation
downtime
4) City staff time saving in obtaining quotes, evaluating bids, and preparing
specifications and other procurement documentation.
The approved FY 2023/24 Power Plant operating budget includes $85,000 for these
services. Invoices will be based on contract rates for time and materials for services that
are actually received.
2
ALTERNATIVES:
1. a. Approve contract renewal with HTH Companies, Inc, Union, MO for the
Scaffolding and Related Services and Supplies Contract for the one-year
period from July 1, 2023 through June 30, 2024, in an amount not-to-exceed
$85,000.
b. Approve a performance bond in the amount of $85,000.
2. Reject the renewal option and instruct staff to seek new competitive bids.
CITY MANAGER'S RECOMMENDED ACTION:
This contract is needed to carry out emergency and routine scaffolding services at the
Power Plant. The contract will establish rates for service and provide for guaranteed
availability, thereby setting in place known rates for service. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative #1 as stated
above.
CONTRACTOR:
Attachment A
DESCRIPTION Hourly Rate (ST)Hourly Rate
(OT)
Hourly Rate
(DT)
Labor Rates:
Supervisor:$48.71 $69.36 $69.36
Foreman:$48.71 $69.36 $69.36
Journeyman:$44.12 $62.22 $62.22
Laborer $39.27 $55.08 $55.08
Subsistence per day if job requires
overnight stay:
Mobilization per job
Demobilization per job
Proposed Price Increase for
Renewal Periods:
Labor Rates, per year
Travel & Subsistence, per year
Mobilization/demobilization, per
year
INVITATION TO BID 2019-067
SCAFFOLDING AND RELATED
SERVICES AND SUPPLY CONTRACT
FOR POWER PLANT
HTH Companies
Union, MO
$86.70
2%
FY 2020/21 RATES
2%
2%
$510.00
$510.00
CONTRACTOR:
Attachment A
DESCRIPTION Hourly Rate (ST)Hourly Rate
(OT)
Hourly Rate
(DT)
Labor Rates:
Supervisor:$49.68 $70.75 $70.75
Foreman:$49.68 $70.75 $70.75
Journeyman:$45.00 $63.46 $63.46
Laborer $40.06 $56.18 $56.18
Subsistence per day if job requires
overnight stay:
Mobilization per job
Demobilization per job
Proposed Price Increase for
Renewal Periods:
Labor Rates, per year
Travel & Subsistence, per year
Mobilization/demobilization, per
year
2%
2%
2%
INVITATION TO BID 2019-067
SCAFFOLDING AND RELATED
SERVICES AND SUPPLY CONTRACT
FOR POWER PLANT
HTH Companies
FY 2021/22 RATES
$88.43
$520.20
$520.20
CONTRACTOR:
Attachment A
DESCRIPTION Hourly Rate (ST)Hourly Rate
(OT)
Hourly Rate
(DT)
Labor Rates:
Supervisor:$50.67 $72.16 $72.16
Foreman:$50.67 $72.16 $72.16
Journeyman:$45.90 $64.73 $64.73
Laborer $40.86 $57.31 $57.31
Subsistence per day if job requires
overnight stay:
Mobilization per job
Demobilization per job
Proposed Price Increase for
Renewal Periods:
Labor Rates, per year
Travel & Subsistence, per year
Mobilization/demobilization, per
year
2%
2%
2%
INVITATION TO BID 2019-067
SCAFFOLDING AND RELATED
SERVICES AND SUPPLY CONTRACT
FOR POWER PLANT
HTH Companies
FY 2022/23 RATES
$90.20
$530.60
$530.60
CONTRACTOR:
Attachment A
DESCRIPTION Hourly Rate (ST)Hourly Rate
(OT)
Hourly Rate
(DT)
Labor Rates:
Supervisor:$51.69 $73.61 $73.61
Foreman:$51.69 $73.61 $73.61
Journeyman:$46.82 $66.03 $66.03
Laborer $41.67 $58.45 $58.45
Subsistence per day if job requires
overnight stay:
Mobilization per job
Demobilization per job
Proposed Price Increase for
Renewal Periods:
Labor Rates, per year
Travel & Subsistence, per year
Mobilization/demobilization, per
year
2%
2%
2%
INVITATION TO BID 2019-067
SCAFFOLDING AND RELATED
SERVICES AND SUPPLY CONTRACT
FOR POWER PLANT
HTH Companies
FY 2023/24 RATES
$92.01
$541.22
$541.22
1
ITEM#: 19
DATE: 05-23-23
DEPT: ELECTRIC
COUNCIL ACTION FORM
SUBJECT: NON-ASBESTOS INSULATION AND RELATED SERVICES AND
SUPPLY CONTRACT FOR POWER PLANT – CONTRACT RENEWAL
BACKGROUND:
This contract involves the removal, repair, and reinstallation of non-asbestos insulation
of all types used at the City’s Power Plant.
On July 23, 2019, City Council awarded a contract to HTH Companies, Inc., Union,
Missouri, for the Non-Asbestos Insulation and Related Services and Supplies Contract
Power Plant. This contract included the option for the City to renew in one-year
increments for up to four additional years. The period from July 1, 2023 through June
30, 2024, is the fourth of the four renewal periods subject to Council approval of
funding for non-asbestos insulation services.
The contract rates in the renewal period are increased by 2% over the current
period pricing for both Labor and Travel & Subsistence. The FY 2023/24 rates are
shown on Attachment 1. The benefits of having a contract for these services in place
include the following:
1) Consistency of work and quality from a single contractor.
2) Reduction in the City’s exposure to market forces regarding prices and
availability for labor, travel, and supplies in preparation for a scheduled outage.
3) Rapid contractor mobilization to start emergency repairs, thus reducing
generation downtime.
4) Saved City staff time obtaining quotes, evaluating bids and preparing
specifications and other procurement documentation.
The approved FY 2023/24 Power Plant operating budget includes $120,000 for this
contract. Invoices will be based on contract rates for time and materials for services
actually received.
ALTERNATIVES:
1. a. Approve a contract renewal with HTH Companies, Inc., Union, Missouri, for
the Non-Asbestos Insulation and Related Services and Supplies Contract for
the one-year period from July 1, 2023, through June 30, 2024, in an amount
not-to-exceed $120,000.
b. Approve a performance bond in the amount of $120,000.
2. Do not renew the agreement and instruct staff to seek new competitive bids.
2
CITY MANAGER'S RECOMMENDED ACTION:
This contract is needed to carry out emergency and routine non-asbestos insulation
services at the Power Plant. The contract will establish rates for service and provide for
guaranteed availability, thereby setting in place known rates for service. Therefore, it is
the recommendation of the City Manager that the City Council adopt Alternative No. 1
as stated above.
DESCRIPTION Hourly Rate (ST)Hourly Rate (OT)Hourly Rate (DT)
Supervisor $43.86 $63.24 $63.24
Apprentice $32.64 $45.90 $45.90
Foreman $43.86 $63.24 $63.24
Journeyman $38.76 $56.10 $56.10
Technician $32.64 $45.90 $45.90
Subsistence:
Travel:
Mileage:
Materials
Labor Rates:
Travel &
Subsistence:
lined through on bid form
Cost + 7%
Proposed Price Increase for Renewal Periods:
2% per year
2% per year
ITB 2019-148 Non-Asbestos Insulation and
Related Services & Supply Contract for Power
Plant (Renewal July 1, 2020 through June 30,
2021)
Overtime after 8 hours or on weekend
$86.70 per overnight
Contractor: HTH Companies, Inc. , Union Missouri
labor hourly rates
DESCRIPTION Hourly Rate (ST)Hourly Rate (OT)Hourly Rate (DT)
Supervisor $44.74 $64.50 $64.50
Apprentice $33.29 $46.82 $46.82
Foreman $44.74 $64.50 $64.50
Journeyman $39.54 $57.22 $57.22
Technician $33.29 $46.82 $46.82
Subsistence:
Travel:
Mileage:
Materials
Labor Rates:
Travel &
Subsistence:
Cost + 7%
Proposed Price Increase for Renewal Periods:
2% per year
2% per year
ITB 2019-148 Non-Asbestos Insulation and
Related Services & Supply Contract for Power
Plant (Renewal July 1, 2021 through June 30,
2022)
Contractor: HTH Companies, Inc. , Union Missouri
Overtime after 8 hours or on weekend
$88.43 per overnight
labor hourly rates
lined through on bid form
DESCRIPTION Hourly Rate (ST)Hourly Rate (OT)Hourly Rate (DT)
Supervisor $45.63 $65.79 $65.79
Apprentice $33.96 $47.75 $47.75
Foreman $45.63 $65.79 $65.79
Journeyman $40.33 $58.37 $58.37
Technician $33.96 $47.75 $47.75
Subsistence:
Travel:
Mileage:
Materials
Labor Rates:
Travel &
Subsistence:
Cost + 7%
Proposed Price Increase for Renewal Periods:
2% per year
2% per year
ITB 2019-148 Non-Asbestos Insulation and
Related Services & Supply Contract for Power
Plant (Renewal July 1, 2022 through June 30,
2023)
Contractor: HTH Companies, Inc. , Union Missouri
Overtime after 8 hours or on weekend
$90.20 per overnight
labor hourly rates
lined through on bid form
DESCRIPTION Hourly Rate (ST)Hourly Rate (OT)Hourly Rate (DT)
Supervisor $46.54 $67.11 $67.11
Apprentice $34.64 $48.71 $48.71
Foreman $46.54 $67.11 $67.11
Journeyman $41.13 $59.53 $59.53
Technician $34.64 $48.71 $48.71
Subsistence:
Travel:
Mileage:
Materials
Labor Rates:
Travel &
Subsistence:
Cost + 7%
Proposed Price Increase for Renewal Periods:
2% per year
2% per year
ITB 2019-148 Non-Asbestos Insulation and
Related Services & Supply Contract for Power
Plant (Renewal July 1, 2023 through June 30,
2024)
Contractor: HTH Companies, Inc. , Union, Missouri
Overtime after 8 hours or on weekend
$92.00 per overnight
labor hourly rates
lined through on bid form
1
ITEM#: 20
DATE: 05-23-23
DEPT: ELECTRIC
COUNCIL ACTION FORM
SUBJECT: ELECTRIC SERVICES LOAD FORECAST SOFTWARE
BACKGROUND:
Electric Services provides energy to most homes and businesses in Ames. Energy that
is not produced by the City’s local electric generation is purchased through a regional
organization called the Midcontinent Independent System Operator (MISO). This energy
is purchased on a day-ahead and real-time basis, to match customers’ electric
requirements with energy production. To accomplish this, sophisticated software is
needed to balance electric load forecasting information to create the right balance of local
generation and market purchases.
This action involves a subscription for load forecasting software customized for Ames that
provides the necessary platform, tools and functionality to enable staff at Electric Services
to transact with the MISO Energy Market. The software utilizes a machine learning
forecast engine utilizing AI technology and multiple weather forecasts to deliver accurate
load forecasts that are customized for Ames, which enables Electric Services to market,
schedule, and manage the City’s load (the electrical demand needed by its customers) in
MISO.
The use of this software enables staff to make strategic decisions to optimize the utility’s
portfolio in the MISO market. It is also of critical importance for monitoring and
communicating peak load alerts for Ames. Electric Services has been using Enverus
software since 2009. Rather than purchasing the software, the City leases the product.
Staff recommends that these services continue to be utilized on a renewable contract
basis. The benefits of having a contract for these services in place include the following:
1. Enverus software is interlinked to our system and is integrated with our SCADA
system and the City’s Information Technology FTP servers. Data is exchanged
between Enverus, SCADA, MISO software, and COA IT on an hourly basis 24/7.
These custom features utilized by City staff would be lost by switching vendors.
2. The software provides accurate hourly, daily, and weekly power load forecasts
customized for Ames that are updated every hour.
3. Instant access to the most current load forecasts efficiently streamlines MISO
power purchasing and facilitates short-term and long-term planning strategies and
budgeting, and peak demand alerts for Ames.
2
Enverus has offered the utility a 10% rate savings if the utility enters into a 3-year contract
instead of a typical 1-year contract. The 3-year contract would still be billed in annual
installments, with $25,572 due in FY 2023-24, $26,876 due in FY 2024-25, and $28,247
due in FY 2025-26. The approved FY 2023/24 operating budget includes $30,000 for this
software and related support services.
Because a 3-year contract could commit the utility to payments beyond the
currently approved budget, staff has requested the inclusion of a non-
appropriation clause in the agreement. This clause would allow cancellation
without penalty in the event the City Council did not appropriate funds for the
software in future budgets.
ALTERNATIVES:
1. Approve a three-year contract renewal to Enverus, of Dallas, TX, in the total
amount of $80,695 for the period of July 1, 2023 through June 30, 2026,
conditioned upon the vendor agreeing to a non-appropriation clause.
2. Reject the renewal and direct staff to bid this service.
CITY MANAGER'S RECOMMENDED ACTION:
This contract will provide software service for Electric Services that assures fixed pricing,
continuity of integration and service, and reduced administrative burden. Based on a
thorough evaluation of the value staff is recommending continuing services with the
current provider. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1 as described above.
1
ITEM #: 21
DATE: 05-23-23
DEPT: ELEC.
COUNCIL ACTION FORM
SUBJECT: FY 2023/24 ELECTRIC DISTRIBUTION LINE CLEARANCE PROGRAM
BACKGROUND:
The Electric Services Line Clearance Program addresses the tree trimming and removal
necessary to provide reliable and safe electrical service. Trees are proactively trimmed
to maintain safe clearance from electric lines, and are safely removed in coordination with
Electric Services staff in instances where they have fallen into lines.
On June 14, 2022, City Council awarded a contract to Wright Tree Service, Des Moines,
IA, for these tree trimming services. This contract contained the option to renew the
contract for four additional one-year periods. The period from July 1, 2023 through
June 30, 2024 is the first renewal period.
The bid from Wright Tree Service originally awarded in 2022 did not contain the customary
fixed price or percentage increases for future optional renewals. Instead, Wright Tree
Service proposed a discussion with City staff prior to each renewal to come to an
agreeable renewal contract price.
Staff has conferred with the vendor and it has been determined that pricing
reflecting a 3.45% increase for FY 2023/24 is mutually acceptable. Attachment 1
contains pricing information with a comparison of FY 2022/23 rates and proposed FY
2023/24 rates.
The benefits of having a contact for these services in place include the following:
1) Consistency of work and quality from a single contractor
2) Reduction in the City’s exposure to market forces regarding prices and availability
for labor and travel
3) Saved City staff time obtaining quotes, evaluating bids, and preparing
specifications and other procurement documentation.
The approved operating budget for FY 2023/24 includes $366,583 for this program.
Services provided under this contract are monitored by Electric Services staff to ensure
that expenditures are performed properly and are in accordance with the approved
funding level. Invoices are based on unit prices bid and services received and accepted
by the City.
2
City staff has been satisfied with Wright Tree Service’s performance in the prior years of
the contract and recommends renewal of the contract.
ALTERNATIVES:
1. a. Approve contract renewal for Electric Distribution Line Clearance Program with
Wright Tree Services, Des Moines, IA, for the for the one-year period from July
1, 2023 through June 30, 2024, in an amount not-to-exceed $366,583.
b. Approve contract with Wright Tree Service of Iowa and the performance and
payment bond in the amount of $366,583.
2. Do not renew the contract and instruct staff to rebid these services.
CITY MANAGER’S RECOMMENDED ACTION:
An ongoing tree trimming program helps mitigate the number of customer interruptions
resulting from extreme weather events. Having a yearly contract establishes a fixed price
for performance of the required tree trimming services at an acceptable price. It has
proven to be very cost–effective to have a company under contract to provide these
services. Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as stated above.
Attachment 1 CITY OF AMES, IOWA
LINE CLEARANCE PROGRAM
FY 2023-2024
LABOR DESCRIPTION STRAIGHT
TIME
TIME & ONE-
HALF
STRAIGHT
TIME
TIME & ONE-
HALF
Working Foreman $45.37 $60.72 $46.96 $62.87
Trimmer A $41.31 $55.15 $42.74 $57.09
Trimmer B $35.72 $47.51 $36.96 $49.18
Trimmer C $33.93 $45.06 $35.10 $46.63
Trimmer D $32.17 $42.65 $33.27 $44.13
Ground Person $27.83 $36.71 $28.77 $37.97
Line Permitter $41.31 $55.15 $42.74 $57.09
EQUIPMENT DESCRIPTION
Hydraulic aerial device
Manual aerial device
Chip truck
Brush Tractor
Truck&Trailer for Brush trac.
Hydro Axe
Truck&Trailer for Hydro Axe.
Pick-up Truck
Power saw
Brush Chipper
Hand pruning equip.
Ropes and body belts
MATERIALS & SUPPLIES
Weedone CB
Banvel CST per gal
Garlon 4 per gal
Tree Paint: Maintain A per case of 12
13 0z.cans
Other supplies Cost plus %
$100.32
10%
n/a
BID PRICE
n/a
n/a
$46.70
$19.58
$11.54
$0.57
$5.65
n/a
$18.15
$11.29
$74.86
$18.44
$71.25
FY2023-24
Wright Tree Service, Inc.
West Des Moines, IA
HOURLY RATE
RATE PER CREW HOUR
$18.15
FY2022-23
10%
Wright Tree Service, Inc.
West Des Moines, IA
HOURLY RATE
RATE PER CREW HOUR
$17.63
$0.55
$17.91
$69.17
$17.63
$10.96
$72.68
$100.32
n/a
$38.67
n/a
$19.01
$11.20
$5.49
n/a
n/a
BID PRICE
ITEM #: 22
DATE: 05-23-23
DEPT: PR
COUNCIL ACTION FORM
SUBJECT: AWARD OF CONTRACT FOR CEMETERY MOWING AND TRIMMING
BACKGROUND:
Since 2017, the Parks and Recreation Department is responsible for the maintenance of
all three municipal cemeteries. The three cemeteries include Ames Municipal, 310 E. 9 th
St., Ontario Cemetery, 720 North Dakota Ave., and the Bill Sunday Family Cemetery, 605
Billy Sunday Rd. Since 2017, the turf at Ames Municipal and Ontario Cemeteries have
been mowed and trimmed by a contractor. On May 10, 2022, City Council awarded a
contract to Pitts Lawn & Tree Service for mowing and trimming services for the Ames
Municipal Cemetery and the Ontario Cemetery for the period of July 1, 2022 through June
30, 2023. This contract also included four optional renewal periods.
The period from July 1, 2023 through June 30, 2024 is the first of the four optional renewal
periods. Pitts Lawn & Tree Services indicated a 3% price increase for each renewal
period and the price for the upcoming period is as shown below:
Successful Bidder: AMES MUNICIPAL CEMETERY
(FY2024 Cost per mowing and
trimming round)
ONTARIO CEMETERY
(FY2024 Cost per mowing and
trimming round)
Pitts Lawn & Tree
Service, Huxley, IA $3,090/round $463.50/round
On average the cemeteries are mowed approximately 15 times per year. The FY 2023/24
budget includes $53,302.50 for this work.
ALTERNATIVES:
1. Award a contract for Cemetery Mowing and Trimming to Pitts Lawn & Tree Service,
Huxley, IA, in an amount not to exceed $53,302.50. ($3,553.50 x 15 rounds)
2. Reject all bids and attempt to rebid the cemetery mowing and trimming services
3. Refer back to staff.
CITY MANAGER’S RECOMMENDED ACTION:
Mowing and trimming cemeteries is a service that not many mowing contractors are
willing to take on. Pitt’s Lawn and Tree Service has been a reliable contractor for the past
years to complete the mowing. Staff is pleased with the work Pitts Lawn and Tree Service
provided in the first year of the contract. Therefore, it is the recommendation of the City
Manager that City Council adopt Alternative No. 1, as described above.
ITEM # _ 23 _
DATE: 05/23/23
DEPT: P&R_
COUNCIL ACTION FORM
SUBJECT: CONTRACT RENEWAL FOR RIGHT-OF-WAY
TREE TRIMMING & REMOVAL
BACKGROUND:
The Parks and Recreation Department requires various tree trimming, removal, and
stump grinding activities to be completed annually by a contractor in the right-of-way. On
May 28, 2019, City Council awarded a contract to Pitts Lawn & Tree Service for the Right-
of-Way Tree Trimming & Removal Program for the period of July 1, 2019, through June
30, 2020. This contract also included four optional renewal periods.
The period from July 1, 2023, through June 30, 2024, is the final renewal period. Pitts
Lawn & Tree Service indicated a 3% price increase for each renewal period and the pric es
for the upcoming period are shown below:
Successful Bidder:
Bid Amount
Per Crew Hour
Stump Grinding Cost Per
Inch of Stump Diameter
Pitts Lawn & Tree Service, Huxley, IA $55.71 $3.21
The amount of this contract is to not exceed $85,000. The FY 2023/24 budget includes
$120,000 for this work.
ALTERNATIVES:
1. Award the contract renewal for the FY 2023/24 Tree Trimming & Removal Program to
Pitts Lawn & Tree Service, Huxley, IA, in an amount not to exceed $85,000.
2. Do not award the contract renewal and attempt to purchase tree trimming on an as -
need basis.
Please note, there will more than likely be an increase in the cost for these services if
this option is approved.
3. Do not award the contract renewal and direct staff to solicit bids for FY 2023/24 Tree
Trimming & Removal Program.
Please note, this option may leave the City without a contractor for these services for
an unknow period of time beyond June 30, 2023.
CITY MANAGER’S RECOMMENDED ACTION:
The approved FY 2023/24 operating budget for the Parks and Recreation Department
includes $120,000 for tree trimming, stump grinding, and removal. The cost of this
contract is a not to exceed amount of $85,000. Staff has been pleased with the work Pitts
Lawn and Tree Service has provided to the City specifically over the last four fiscal years.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
1
ITEM#: 24
DATE: 05-23-23
DEPT: ELECTRIC
COUNCIL ACTION FORM
SUBJECT: POWER PLANT SPECIALIZED WET DRY VACUUM, HYDRO BLAST,
AND RELATED CLEANING SERVICES CONTRACT
BACKGROUND:
The Power Plant’s two gas-fired, high-pressure steam generation units are referred to as
Units No. 7 and 8. These units require regular professional maintenance and repair. This
consists of emergency service, as well as regularly scheduled planned repairs and
services during scheduled outages. The cleaning and special preparation of the boiler
surfaces on these generation units requires professional tradecrafts and maintenance
experts. Both units operate under environmental conditions with high heat and high
pressure, resulting in slag and other industrial debris coating the boiler and other plant
equipment surfaces. Prior to repair and maintenance work, it is necessary to have the
surfaces professionally cleaned using high-pressure water jets and vacuums.
In order to clean the surfaces, outside contractors are hired to provide mobile high
pressure generator trucks with hoses and lances to cut through and wash away the
industrial debris coatings. These same firms have the industrial vacuum trucks that can
accumulate and contain this industrial debris for proper disposal. The goal of this contract
is to meet these requirements in the most economical manner.
This contract is to provide specialized industrial cleaning for the Power Plant for
the period of July 1, 2023 through June 30, 2024. The contract includes a provision
that would allow the City to renew the contract for up to four additional one-year
terms.
On April 10, 2023, the Invitation to Bid (ITB) was posted to the IonWave electronic bidding
site by Purchasing. On May 8, 2023, bids were received from two companies as
shown on the attached Bid Summary. The attached Base Case Scenario shows a cost
evaluation based on a sampling of personnel, equipment, and associated travel/per diem
that the Power Plant requires for successful fulfillment for typical work scenarios
performed on this service contract. The scenarios are: five workers on one day durations,
one trip of two-day duration, and one trip of three-day duration.
Based on the summation of all of the typical work scenarios shown on the Base
Case Scenario attachment, the bid submitted by HTH Companies, Inc., Union, MO,
is the lowest cost.
Staff recommends that these services continue to be outsourced on an annual renewable
contract basis. The benefits of having a contract for these services in place include the
2
following:
1) Consistency of work and quality from a single contractor.
2) Reduction in the City’s exposure to market forces regarding prices and availability
for labor, travel, and supplies in preparation for a scheduled outage.
3) Rapid contractor mobilization to start emergency repairs, thus reducing generation
downtime.
4) Saved City staff time obtaining quotes, evaluating bids and preparing
specifications and other procurement documentation.
The approved FY2023/24 Power Plant operating budget includes $200,000 for
miscellaneous cleaning services to be performed under this contract. Invoices will be
based on contract rates for time and materials for services actually received.
ALTERNATIVES:
1. Award the contract for the Specialized Wet Dry Vacuum, Hydro Blast, and Related
Cleaning Services contract to HTH Companies, Inc., Union, MO, for hourly rates
and unit prices bid, in an amount not-to-exceed $200,000.
2. Award the contract to the other bidder.
3. Reject all bids and purchase specialized wet/dry vacuum, hydro blast, and related
cleaning services on an as-needed basis.
CITY MANAGER'S RECOMMENDED ACTION:
This work is necessary to ensure that a qualified professional firm will respond to both
scheduled and emergency needs for these specialized cleaning services, and will also
control costs by having established billing rates. Funds will be expended only as work is
required and in accordance with approved invoices. Therefore, it is the recommendation
of the City Manager that the City Council adopt Alternative #1 as stated above.
Event Number 2023-153 Organization City of Ames Purchasing
Event Title Specialized Wet Dry Vacuum, Hydro Blast and Related Cleaning Services ContractWorkgroupPurchasing
Event Description The City of Ames is accepting bids from qualified vendors for the Specialized Wet Dry Vacuum, Hydro Blast and Related Cleaning Contract for the Ames Electric Services Power Plant, located at 200 E. 5th Street, Ames, Iowa. First term of contract shall be from July 1, 2023, through June 30, 2024. The contract is renewable for up to four additional one-year terms. All responses must be submitted before the deadline. No late responses will be reviewed. No bidder may withdraw their bid for at least sixty (60) days after the scheduled closing time for receiving bids. The City of Ames reserves the right to reject any or all bids, to waive informalities, and to make such awards as it shall deem to be in the best interest of the City.Event Owner Amanda Moore
Event Type ITB Email amanda.moore@cityofames.org
Issue Date 4/10/2023 02:06:18 PM (CT)Phone (515) 239-5183
Close Date 5/8/2023 02:00:00 PM (CT)Fax
Responding Supplier City State Response Submitted Lines Responded Response Total
hth companines, inc.Union MO 5/4/2023 03:52:56 PM (CT)27 $1,390.00
Hydro-Klean, LLC Des Moines IA 5/2/2023 02:52:35 PM (CT)34 $6,221.49
Please note: Lines Responded and Response Total only includes responses to specification. No alternate response data is included.
2023-153 - Page 1
Total Price $1,390.00 Total Price $6,221.49
Line #Description UOM Unit Extended Unit Extended
1 WET DRY VACUUM SERVICE If necessary, attach additional sheet to list other classifications along with rates that are offered to meet City of Ames requirements under the Response Attachments tab. City of Ames makes no guarantee as to any minimum or maximum quantities. * Add notes to any line item to explain changes to unit cost.
2 Vac Truck hourly $99.50 $99.50 $210.00 $210.00
3 Support Truck hourly $5.00 $5.00 $40.63 $40.63
4 Hose per foot $0.00 $0.00 $2.75 $2.75
5 Operator/Lead Service Tech hourly $45.50 $45.50 $110.00 $110.00
6 Operator/Lead Service Tech (OT)hourly $61.25 $61.25 $137.50 $137.50
7 Service Tech hourly $37.50 $37.50 $98.50 $98.50
8 Service Tech (OT)hourly $51.25 $51.25 $127.50 $127.50
9 HYDRO BLAST SERVICE If necessary, attach additional sheet to list other classifications along with rates that are offered to meet City of Ames requirements under the Response Attachments tab.
10 Hydro Blast Pump hourly $149.50 $149.50 $330.00 $330.00
11 Industrial Hydroblaster hourly No Bid $240.00 $240.00
12 Support Truck hourly $5.00 $5.00 $40.63 $40.63
13 Operator/Lead Service Tech hourly $45.50 $45.50 $110.00 $110.00
14 Operator/Lead Service Tech (OT)hourly $61.25 $61.25 $137.50 $137.50
15 Operator/Lead Service Tech (Double Time)hourly $61.25 $61.25 $165.00 $165.00
16 Service Tech hourly $37.50 $37.50 $98.50 $98.50
17 Service Tech (OT)hourly $51.25 $51.25 $127.50 $127.50
18 Service Tech (Double Time)hourly $51.25 $51.25 $137.50 $137.50
19 MISCELLANEOUS CHARGES If necessary, attach additional sheet to list other classifications along with rates that are offered to meet City of Ames requirements under the Response Attachments tab.
20 Mobilization and De-mobilization mileage (Operator)mile $0.00 $0.00 $1.83 $1.83
21 Mobilization and De-mobilization mileage (Service Tech)mile $0.00 $0.00 $1.65 $1.65
22 Mobilization and De-mobilization hourly rate (Operator)hourly $45.50 $45.50 $110.00 $110.00
23 Mobilization and De-mobilization hourly rate (Service Tech)hourly $37.50 $37.50 $99.00 $99.00
24 Mobilization and De-mobilization mileage (Vac Truck)mile $3.00 $3.00 $3.50 $3.50
25 Mobilization and De-mobilization mileage (Support Truck)mile $1.50 $1.50 $1.00 $1.00
26 Per Diem - per person daily $95.00 $95.00 $250.00 $250.00
27 Power Washer daily $110.00 $110.00 $550.00 $550.00
28 Vacuum Pipe Trailer daily $110.00 $110.00 $385.00 $385.00
29 PPE Kit ea $0.00 $0.00 $110.00 $110.00
30 Confined Space Entry daily $0.00 $0.00 $550.00 $550.00
31 Truck-mounted Water Jet ea No Bid $200.00 $200.00
32 Truck Wash Out ea $225.00 $225.00 $325.00 $325.00
33 Liquid Vacuum Tanker Truck daily No Bid $200.00 $200.00
34 Incident Spill Response Trailer daily No Bid $925.00 $925.00
35 55 Gallon Steel Open Top Drum ea No Bid $121.00 $121.00
hth companines, inc.Hydro-Klean, LLC
2023-153 - Page 2
36 Sanitizer gal No Bid $75.00 $75.00
37 Waste Disposal drum No Bid $200.00 $200.00
38 CONSUMABLES
39 CONTRACT RENEWAL The following pricing for renewal should be firm
40 ADDITIONAL INFORMATION
2023-153 - Page 3
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2023-153 - Page 4
36
37
38
39
40
2023-153 - Page 5
Line Responding Supplier Supplier Notes
2 Hydro-Klean, LLC Industrial Vac Truck
4 hth companines, inc.Included with cost of truck. If material is hot and causes damage hose will be billed at cost plus 7%.
4 Hydro-Klean, LLC 6" Disposable
10 Hydro-Klean, LLC 20k Blaster
11 Hydro-Klean, LLC 10-15K Blaster
29 hth companines, inc.There is no separate charge for PPE. Included in labor rates.
30 hth companines, inc.There is no separate charge for confined space entry.
30 Hydro-Klean, LLC Per day
31 hth companines, inc.Never used by us in past 3 years. Cost plus 7% rental.
33 hth companines, inc.Have not used in past 3 years. Cost plus 7% rental.
36 Hydro-Klean, LLC per gallon
37 Hydro-Klean, LLC estimated per drum. Pending waste profiling
2023-153 - Page 6
Line #Att #Attribute Name Attribute Note hth companines, inc.Hydro-Klean, LLC
Header 1 Documentation All supporting documentation such as daily timesheets, cost of consumables, origin and destination points for travel, etc. are required to be submitted with invoices. Daily timesheets are required to be submitted by the end of the next business day.
Header 2 Additional Submittal Bidders shall supply the following with their bid submittal: a. Provide a reference experience list with names and contact information for similar maintenance, repair and rebuild work performed within last 3 years. b. Describe familiarity with the Ames Power Plant and describe past work completed for the COA. c. Advise how response is made to emergency after hours requests for service. d. Bidders shall supply time and material rate sheet (if not listed in line items). e. Bidders shall supply clear notations of exceptions with their bid submittal, if there are any.
Header 3 Additional Submittal AcknowledgmentI acknowledge the additional submittal information and agree to submit the required information under the Response Attachments tab.I acknowledge and agreeI acknowledge and agree
Header 4 Taxes All materials and labor are taxable. Taxes are not to be included in the rates that are bid. Taxes shall be invoiced as separate item and will only apply to taxable items listed on the invoice. Items that are not taxable when invoiced are: per diem, mobilization, demobilization, travel time, mileage and shipping/freight.
Header 5 Licensed to Collect/Remit Iowa Sales TaxAre you licensed to collect and remit Iowa Sales tax?Yes Yes
Header 6 Local Consideration ProgramAre you a local vendor with a valid local business certificate? (By clicking on this box, you are confirming that you have a City of Ames notarized Local Business Certificate on file in Purchasing.)
38 1 Consumables Cost plus ______%7 10
39 1 Include any proposed price increases for annual renewal terms, if applicableLabor Rates 3%10%
39 2 Include any proposed price increases for annual renewal terms, if applicableTravel Subsistence 3%10%
39 3 Include any proposed price increases for annual renewal terms, if applicableEquipment Tools 3%10%
40 1 State office and warehouse location(s), and available response timesFort Dodge Iowa (1 hr.) Cedar Rapids IA (2 hr.) Muscatine IA (3 hr.) Clinton IA (4 hr.) Omaha, NE (4 hr.) It should be expected response time from any location to take 4 to 8 hours. Depending on size and scope of emergency it could take a day or days to get crew and needed equipment to site.Des Moines, Iowa 333 NW 49th Place Response time would be 45 minutes to 1 hour
40 2 State Proposed Subcontractors & their Scope of WorkWe have not used any over the duration of our previous contract.N/A
2023-153 - Page 7
Responding Supplier Signature Full Name Signature Email Supplier Notes
hth companines, inc.Michael Freese mfreese@hthcompanies.com hth companies has been the provider of this service line for the past several years along with scaffold and Insulation services. We look forward to the opportunity and are hopeful our past track record shows our commitment to the city of Ames. We also no bid several items as over the duration of the past several years none of these services have been provided. We would provide at a cost plus 7% if there were to ever come up.
Hydro-Klean, LLC Jill Lomp jlomp@hksolutionsgroup.com
2023-153 - Page 8
2023-153 - Page 9
BASE CASE SCENARIO
1 2 3 4 5 1 2 3 4 5
$1,564.00 $1,610.92 $1,659.25 $1,709.03 $1,760.30 $3,244.00 $3,568.40 $3,925.24 $4,317.76 $4,749.54
$195.50 $201.37 $207.41 $213.63 $220.04 $314.86 $346.35 $380.98 $419.08 $460.99
$796.00 $819.88 $844.48 $869.81 $895.91 $1,680.00 $1,848.00 $2,032.80 $2,236.08 $2,459.69
$96.00 $98.88 $101.85 $104.90 $108.05 $112.00 $123.20 $135.52 $149.07 $163.98
$200.00 $206.00 $212.18 $218.55 $225.10 $325.04 $357.54 $393.30 $432.63 $475.89
$93.00 $95.79 $98.66 $101.62 $104.67 $32.00 $35.20 $38.72 $42.59 $46.85
$0.00 $0.00 $0.00 $0.00 $0.00 $550.00 $605.00 $665.50 $732.05 $805.26
$2,944.50 $3,032.84 $3,123.82 $3,217.53 $3,314.06 $6,257.90 $6,883.69 $7,572.06 $8,329.26 $9,162.19
1 2 3 4 5 1 2 3 4 5
$728.00 $749.84 $772.34 $795.51 $819.37 $1,760.00 $1,936.00 $2,129.60 $2,342.56 $2,576.82
$45.50 $46.87 $48.27 $49.72 $51.21 $113.56 $115.83 $118.15 $120.51 $122.92
$190.00 $195.70 $201.57 $207.62 $213.85 $500.00 $510.00 $520.20 $530.60 $541.22
$1,592.00 $1,639.76 $1,688.95 $1,739.62 $1,791.81 $3,360.00 $3,427.20 $3,495.74 $3,565.66 $3,636.97
$186.00 $191.58 $197.33 $203.25 $209.34 $112.00 $114.24 $116.52 $118.86 $121.23
$80.00 $82.40 $84.87 $87.42 $90.04 $650.08 $663.08 $676.34 $689.87 $703.67
$93.00 $95.79 $98.66 $101.62 $104.67 $32.00 $32.64 $33.29 $33.96 $34.64
$0.00 $0.00 $0.00 $0.00 $0.00 $550.00 $561.00 $572.22 $583.66 $595.34
$2,914.50 $3,001.94 $3,091.99 $3,184.75 $3,280.30 $7,077.64 $7,359.99 $7,662.07 $7,985.68 $8,332.80
1 2 3 4 5 1 2 3 4 5
$1,092.00 $1,124.76 $1,158.50 $1,193.26 $1,229.06 $2,640.00 $2,904.00 $3,194.40 $3,513.84 $3,865.22
$45.50 $46.87 $48.27 $49.72 $51.21 $113.56 $115.83 $118.15 $120.51 $122.92
$285.00 $293.55 $302.36 $311.43 $320.77 $750.00 $765.00 $780.30 $795.91 $811.82
$2,388.00 $2,459.64 $2,533.43 $2,609.43 $2,687.72 $5,040.00 $5,140.80 $5,243.62 $5,348.49 $5,455.46
$186.00 $191.58 $197.33 $203.25 $209.34 $112.00 $114.24 $116.52 $118.86 $121.23
$120.00 $123.60 $127.31 $131.13 $135.06 $975.12 $994.62 $1,014.51 $1,034.81 $1,055.50
$93.00 $95.79 $98.66 $101.62 $104.67 $32.00 $32.64 $33.29 $33.96 $34.64
$0.00 $0.00 $0.00 $0.00 $0.00 $550.00 $561.00 $572.22 $583.66 $595.34
$4,209.50 $4,293.69 $4,465.86 $4,599.83 $4,737.83 $10,212.68 $10,628.13 $11,073.02 $11,550.03 $12,062.14
$10,068.50 $10,328.46 $10,681.67 $11,002.12 $11,332.19 $23,548.22 $24,871.82 $26,307.15 $27,864.98 $29,557.13
Support Truck - Travel
HTH Companies, Inc Fort Dodge IA
62 miles
1 hour
Hydro-Klean, Des Moines, IA
32 miles
30 minutes
5 Each - 1 Day Trips
Labor - On Site
Labor - Travel
Vac Truck - On Site
Vac truck - Travel
Support Truck - On Site
Support Truck - On Site
Hose
Five (5) 1 Day Trip Total:
1 Each - 2 Day Trip
Labor - On Site
Labor - Travel
Per Diem
Vac Truck - On Site
Vac truck - Travel
Support Truck - On Site
Support Truck - Travel
Hose
2 Day Trip Total:
1 Each - 3 Day Trip
Labor - On Site
Labor - Travel
Per Diem
Vac Truck - On Site
Vac truck - Travel
$53,412.94 $132,149.29
Support Truck - Travel
Hose
3 Day Trip Total:
GRAND TOTAL:
OVERALL 5 YEAR TOTAL:
1
ITEM: #: __25 _
DATE: 05-23-23
DEPT: _W&PC_
COUNCIL ACTION FORM
SUBJECT: FY 2023/24 BRASS PRODUCTS FOR WATER METER DIVISION
BACKGROUND:
This contract is for the purchase of various brass products used in conjunction with setting
new and replacement water meters, such as flanges, couplings, adaptors, and spacers.
The purchase of brass products is a part of the pooled budget for water meters and
accessories. The FY 2023/24 Water Meter budget for meters and accessories
includes $403,300 in the operating budget and an additional $106,000 in the Capital
Improvements Plan for Advanced Metering Infrastructure.
On April 3, 2023, a Request for Quotation (RFQ) was issued, and was advertised on
AmesBids (www.CityofAmes.org/AmesBids). By the April 17, 2023, closing date, no bids
had been received. On April 18, 2023, a second RFQ was issued. One bid was received
on May 2, 2023.
Bidder Evaluated Cost
Core & Main, Grimes, IA $51,084.75
The “evaluated cost” utilizes the bid’s unit prices and assumed quantities that are typical
of a normal year’s purchase. Staff reviewed the lone bid, submitted by Core & Main,
Grimes, IA, by comparing it against the unit prices in the current year agreement
for the evaluated scenario, and found that the unit price increase was 14.3% higher
than the current year pricing. Given the current market for metal commodities and
the unwillingness of other bidders to commit to pricing for a year in advance, staff
concluded that the bid was reasonable and acceptable.
Council should note that no contract amount is being authorized at this time. The
contract will instead indicate the unit prices for materials, and payments will be
made as these individual products are purchased.
ALTERNATIVES:
1. Award a contract for the purchase of FY 2023/24 brass products to Core & Main
of Grimes, IA, in accordance with unit prices bid.
2. Reject the bid and attempt to obtain the required products on an as-needed basis.
2
CITY MANAGER’S RECOMMENDED ACTION:
It is important to purchase brass products at the lowest possible cost with minimal risk to
the City. Staff has reviewed the bid for these products and has determined it is acceptable.
The payments will be made based on the actual quantities of products ordered and
delivered. Therefore, it is the recommendation of the City Manager that the City Counc il
adopt Alternative No. 1, as described above.
ITEM#: 26
DATE: 05-23-23
DEPT: FLEET
COUNCIL ACTION FORM
SUBJECT: PURCHASE OF MOBILE VEHICLE LIFTS AND ATTACHMENT
BACKGROUND:
Since 2010, the Fleet Department has been using mobile vehicle lifts for equipment
maintenance. In 2020, the Fleet Department purchased two additional lifts, for a total of
six, and as well as attachments for the lifts. The six lifts now allow staff to lift all the
vehicles and equipment in the fleet, including the fire ladder trucks and jet/vac truck.
These lifts have been beneficial by providing a safer work environment and the ability to
move them around the shop as needed.
Fleet staff has identified the need to purchase another set of four mobile vehicle lifts.
This purchase would provide additional flexibility in dealing with the wide range of
equipment in the City’s fleet. The new lifts would be able to use all the existing
attachments, including a wheel beam for working on dump trucks with wing plows, small
truck lift attachments, and a forklift attachment. However, due to upgrades in the
communication software located in the new lifts, t he new set would need to be used
together and not interchangeably with the six existing lifts.
In 2020, when the most recent pur chase of lifts took place, the Fleet Department worked
with Purchasing to approve the sole -source purchase of Stertil -Koni lifts. This allowed
the two additional lifts and attachments to work with the four original Stertil-Koni lifts.
The existing Stertil-Koni dealer in this area is Midwest Lift Works. Staff received a
quote from Midwest Lift Works in the amount of $67,609.80 for four additional
mobile lifts and a low-profile cross beam attachment. This attachment will be used
for lifting light vehicles with only two lifts. This quote includes a 32% discount
which is the same discount the City could receive if the new lifts were purchased
using the State of Iowa pricing.
Funding for this purchase is identified in the Fleet Services Reserve Fund. This fund
collects the interest revenue that is generated from the fleet replacement fund s. The
Fleet Services Reserve Fund balance currently has $633,394 available. This fund is
used for one-time projects or equipment purchases to assist in keeping fleet
administration costs lower for the using departments.
ALTERNATIVES:
1. a) Approve the sole-source purchase of Stertil-Koni lifts from Midwest Lift Works.
b) Approve the purchase of four mobile vehicle lifts and attachment to Midwest Lift
Works, of Minnesota, in the amount of $67,609.80
2. Reject the purchase and solicit competitive bids for the four new lifts.
3. Don’t proceed with the purchase of four new lifts.
CITY MANAGER’S RECOMMENDED ACTION:
By awarding this purchase the Fleet Department will gain safety and flexibility in
equipment repairs while keeping costs low to departments. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1 , as
described above.
1
ITEM #: 27
DATE: 05-23-23
DEPT: W&PC
COUNCIL ACTION FORM
SUBJECT: FY 2023/24 PEBBLE LIME PURCHASE FOR WATER TREATMENT
BACKGROUND:
Pebble lime is used in the water treatment process to remove water hardness.
Approximately 2,900 tons are used annually, and it is the largest chemical cost for the
Water Plant. On June 30, the City’s existing contract for a supply of lime will expire. This
existing contract is with Graymont Western Lime, Inc.
The expiring contract did not contain provisions for renewal, so the contract had to be
rebid. Therefore, staff initiated an invitation to bid for a new lime supply contract for the
period beginning July 1, 2023, and continuing through June 30, 2024. The invitation to
bid contained an option for an extension into FY 2024/25. On May 3, 2023, bids were
received as follows:
Bidder July 1, 2023 - June 30, 2024 Optional Extension 7/1/24-6/30/25
Price Per Ton Price Per Ton
Graymont Western Lime Inc.
West Bend, WI $232.00 No bid
Mississippi Lime Company
St. Louis, MO $246.78 No bid
Lhoist North America of
Missouri, Inc. St. Genevieve, MO $596.87 No bid
The low bid of $232 per ton for FY 2023/24 represents a 3.11% increase over the current
contract pricing. Staff is recommending approval of the contract with Graymont Western
Lime Inc. of West Bend, WI. The FY 2023/24 operating budget estimates 2,900 tons at
$247.50 per ton for a total of $717,750.
ALTERNATIVES:
1. Award a contract for the purchase of pebble lime in FY 2023/24 to Graymont
Western Lime Inc. of West Bend, WI at $232 per ton.
2. Reject all bids and attempt to obtain the required supplies on an as-needed basis.
CITY MANAGER’S RECOMMENDED ACTION:
An adequate supply of pebble lime is essential for the established water softening process
at the City's Water Treatment Plant. Graymont Western Lime Inc. has demonstrated the
ability to dependably provide this product at a competitive rate. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1 , as
described above.
1
ITEM#: 28
DATE: 05-23-23
DEPT: ELECTRIC
COUNCIL ACTION FORM
SUBJECT: POWER PLANT UNIT 8 BOILER REPAIR PROJECT - CONTRACT
COMPLETION FOR TEiC CONSTRUCTION SERIVCES, INC.
BACKGROUND
Unit 8 is one of two boilers at the City’s Steam Electric Plant and is now 38+ years old.
Due to age, a history of firing coal (and since 2016, natural gas), along with co-firing
refuse derived fuel (RDF), the boiler was in critical need of repair, especially the tubes in
the superheater portion of the boiler.
After switching from coal to natural gas in 2016, staff found that the boiler tubes in the
superheater were deteriorating at an accelerated pace. Staff believes this is because
water vapor created by the combustion of natural gas combines with chlorides from
combusting RDF, causing the surfaces of the tubes in the superheater to corrode, with
the higher temperature zones of the superheater suffering the greatest corrosive attack.
For many years, the power boiler and waste-to-energy industries have relied on coating
or cladding boiler tubes with nickel-based alloys to act as a resistive barrier to the
corrosive attack of boiler gases on the tubes. For this project, the outer surfaces of
the new replacement tubes for the superheater and the waterwall tubes at the
bottom of the boiler (that connect to the lower headers), were clad with a nickel-
based alloy to prevent or substantially mitigate the corrosive attack on the tubes.
TEiC Construction Services, Inc. of Duncan, South Carolina was awarded a contract for
the Unit 8 Boiler Repair Project in the amount of $6,690,271. There were three change
orders to the TEiC Construction Services, Inc. contract:
Change Order #1: On December 8, 2020, was done to increase the purchase order by
$369,324 to adjust the additional sales tax obligation that was not included in the original
bid.
Change Order #2: On June 8, 2021, was done to increase the purchase order by $44,488
for extra work to add extra work to straighten and repair the bow sag of the front and rear
lower waterwall headers of Unit 8 boiler.
Change Order #3: On May 9, 2023, was done to deduct $90,000 in order to remove
installation of six new lower headers and eight riser tubes from the scope of work.
2
Final expenditures to TEiC Construction Services, Inc. of Duncan, South Carolina
in the total amount of $7,014,083 (inclusive of sales tax). Total Capital Improvement
Plan funding for the Unit 8 Boiler Repair Project totaled $7,521,162.
All of the requirements of the contract have been met by TEiC Construction
Services, Inc. and the Engineer has provided a certificate of completion.
ALTERNATIVES:
1. Accept completion of the contract with TEiC Construction Services, Inc. of Duncan,
South Carolina for the Unit 8 Boiler Repair Project and release retainage in the
amount of $265,278.81.
2. Delay acceptance of this project.
CITY MANAGER’S RECOMMENDED ACTION:
TEiC Construction Services, Inc. has supplied and installed all the parts required under
the contract, and the City is now obligated to issue formal closure of the contract.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as stated above.
Smart Choice
Public Works Department 515.239.5160 main 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 fax Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 Fax 515-239-5404
May 10, 2023
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
Ladies and Gentlemen: LOC 172 Partial release letter number 2
I hereby certify that a portion of the sidewalks required as a condition for approval of the final
plat of Sunset Ridge 11th Addition, has been completed in an acceptable manner by various
contractors. The above-mentioned improvements have been inspected by the Engineering
Division of the Public Works Department of the City of Ames, Iowa and found to meet City
specifications and standards.
As a result of this certification, it is recommended that the financial security for public
improvements on file with the City for this subdivision be reduced to $107,175.45 The remaining
work covered by this financial security includes the installation of pedestrian ramps, sidewalks,
street trees, final pavement, street trees and erosion control.
Sincerely,
John C. Joiner, P.E.
Director
JJ/cc
cc: Finance, Contractor, Planning & Housing, Subdivision file
Item No. 29
Sunset Ridge 11th Subdivision
May 10, 2023
Page 2
Description Unit Quantity
PAVEMENT, HMA, BASE, 2" SY 3475
SIDEWALK PAVEMENT, PCC,4” SY 1869
SIDEWALK PAVEMENT, PCC, 6” SY 57
DETECTABLE WARNING PANELS SF 100
COSESCO AC 500
STREET TREES EA 49
Smart Choice
Public Works Department 515.239.5160 main 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 fax Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 Fax 515-239-5404
May 10, 2023
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: Scenic Valley 4th Addition Financial Security Reduction- Final
Mayor and Council Members:
I hereby certify that all public improvements required as a condition for approval of the final
plat of Scenic Valley 4th Addition, have been completed in an acceptable manner by various
contractors The above-mentioned improvements have been inspected by the Engineering
Division of the Public Works Department of the City of Ames, Iowa and found to meet City
specifications and standards.
As a result of this certification, it is recommended that the financial security for public
improvements on file with the City for this subdivision be reduced in full.
Sincerely,
John C. Joiner, P.E.
Director
JJ/cc
cc: Finance, Developer, Planning & Housing, Subdivision file
Item No. 30
ITEM #: 32
DEPT: P & R
Staff Report
ALCOHOL SERVICE AT THE AMES CITY AUDITORIUM
May 23, 2023
BACKGROUND:
Staff is continuously exploring new ways to increase programming, reduce the tax
subsidy, and attract larger and new audiences to the Ames City Auditorium (ACA).
The ACA is also developing strategies to overcome the anticipated revenue loss
in the next three to five years from Lutheran Church of Hope (Hope Church) as
they complete construction of their own building. The anticipated revenue loss from
the Hope Church rental is approximately $42,000 annually.
ACA event attendees regularly ask staff as to why alcohol is not served at many
of the events. Staff receives these comments at Parks and Recreation (P&R)
sponsored events, like the winter concert series, and P&R non-sponsored events
like Central Iowa Symphony, and Ames Town and Gown. Patrons state the ability
to purchase alcohol at other venues in town like Stephen’s Auditorium and The
Maintenance Shop makes them more likely to attend events in those facilities.
The Auditorium, Bandshell, and Community Center Manager (ABC) has spoken
with several entertainment promoters who have cited the lack of alcohol sales as
the primary reason for not considering the ACA for their events. Promoters like
First Fleet Concerts, Mammoth Productions, and Leo Presents have expressed
interest in the facility however, it is not guaranteed that the permission for alcohol
sales would be enough to entice these promoters to use the facility. It is worth
noting that promoter sponsored events could lead to hosting larger touring events
that generate significant amounts of revenue with minimal investment. If alcohol
sales were permitted, a strategy could be developed to recruit larger, promoter
sponsored events.
The remainder of the report provides information regarding what type of events
alcohol service would be allowed, as well as, options for selling alcohol. Council is
being asked to provide direction to staff on this proposal. If Council agrees in
concept, staff will then develop policy for selling alcohol at the ACA.
TYPES OF EVENTS:
If alcohol sales were permitted, staff would consider alcohol service for all
Auditorium events and rentals, except those that are targeted primarily for youth
attendances or those under drinking age and events/rentals that are religious in
nature. Some of these examples would be ISU Hip Hop Club, Hope Church
services, bible school, and Story Theater Company.
Examples of current or upcoming events that staff would desire to have alcohol
service:
Type of Event Events Per FY Est. Attendance
Per Event
Total Est.
Attendance
Fall Concert
Series
5 60 300
Winter Concert
Series
7 60 420
ACA Special
Events**
3 150 450
Central Iowa
Symphony
4 250 1,000
Dance Recitals 9 525 4,725
ISU Band
Concerts
3 360 1,080
Senior Variety
Show
2 350 700
Other Event
Rentals***
2 150 300
Totals 35 8,975
Averages 256
**ACA special events include co-produced events like the Bliss Circus Show &
Man With a Movie Camera, and larger special events like “The Reminders” and
“The Healing Power of Music”
***Concert Rentals include rentals for concerts by outside users similar to
Nostalgia In Reverse, Maximum Ames Music Festival, and Chris Duarte
OPTIONS FOR SELLING ALCOHOL:
Staff has considered three options regarding alcohol sales at ACA.
1) Contracted vendor sales
2) Sales by City staff
3) Do not sell alcohol
Each of these options are described below along with the pros and cons, estimated
revenues and expenses, and net revenue.
CONTRACTED VENDOR:
With this option, staff would procure a vendor to provide alcohol sales at specific
events over the course of the year. Staff has had conversations with two vendors
that have expressed an interest and would be able to perform this service. The
contractors would also be permitted to sell small concessions items like candy,
chips, and water. The areas in which alcohol would be consumed would be limited
to the ACA lobby, seating areas (floor and balcony), and stage. The contracted
vendor would be required to provide a minimum percentage of gross sales
(perhaps 10%) to the ACA.
Pros:
Contractor would be responsible for obtaining and maintaining required
liquor license, permits, and insurance.
Contractor would be responsible for staffing alcohol sales and
completing required training for staff to be eligible to sell alcohol.
Contractor is responsible for identifying and wrist banding patrons who
are of legal drinking age.
Contractor would be responsible to provide and store equipment and
inventory offsite.
Contractor would be responsible for inventory and product waste.
No upfront costs required by ACA to sell alcohol
ACA would receive a minimum of 10% of gross revenue.
Cons:
ACA would only receive a percentage of gross sales as opposed to the
net revenue of each item sold.
ACA would have to potentially staff additional members for large scale
events to monitor alcohol consumption of patrons and areas in which
alcohol can be consumed.
Potential negative perception of ACA serving alcohol.
The chart below demonstrates staff estimation if the average price of an alcoholic
beverage is $6.00 with ACA receiving a minimum of $0.60 (10%) per beverage.
For FY 2023/24, it is anticipated that there will be 35 events where alcoholic
beverages could be sold. The average attendance for these events is
approximately 256 audience members.
Staffing expenses in the chart below are included based on the need for additional
personnel in areas where alcohol consumption is permitted. Actual staffing cost
will be based on the actual event history and attendance. In this scenario, staff
are factoring one additional staff member for an event with an average
attendance of 256. Actual staffing charges could be higher or lower depending on
the type of event.
Estimated ACA Net Revenue and Expense Breakdown for Events with Alcohol Service
Average # Of Beverages Sold Per Audience Member:
(Based on an attendance of 256 people) 0.25 0.5 1 1.5
Total # of Beverages Sold: 64 128 256 384
10% of Gross Sales Per Event: (Assumes $6 per drink) $38 $77 $154 $230
ACA Staffing Expenses Per Event: $45 $45 $45 $45
ACA Net Revenue: -$7 $32 $109 $185
10% of Gross Sales for 30 Events Per Year: $1,140 $2,310 $4,620 $6,900
ACA Staffing Expenses Per 30 Events: $1,350 $1,350 $1,350 $1,350
ACA Net Revenue: -$210 $960 $3,270 $5,550
10% of Gross Sales for 35 Events Per Year: $1,330 $2,695 $5,390 $8,050
ACA Staffing Expenses Per 35 Events: $1,575 $1,575 $1,575 $1,575
ACA Net Revenue: -$245 $1,120 $3,815 $6,475
10% of Gross Sales for 40 Events Per Year: $1,520 $3,080 $6,160 $9,200
ACA Staffing Expenses Per 40 Events: $1,800 $1,800 $1,800 $1,800
ACA Net Revenue: -$280 $1,280 $4,360 $7,400
The following are several examples of City owned, or partially City owned facilities
in Iowa using this model. The following venues utilize an outside vendor for alcohol
sales at events in their facilities:
Facility City Capacity
Burlington Memorial Auditorium Burlington 1,264
Five Flags Auditorium Dubuque 4,000
Paramount Theater Cedar Rapids 1,693
Orpheum Theater Sioux City 2,650
ALCOHOL SALES BY CITY STAFF:
A second option would be for alcohol sales to be done by ACA Staff. The Parks
and Recreation Department currently sells alcohol in this manner at the
Homewood Golf Course. The main difference in alcohol service at Homewood is
that the service is available during all operating hours, where ACA would be an
event-by-event basis.
Pros:
ACA would retain all net revenue from sales.
Staff could be cross trained for concession/alcohol sales at both ACA
and Homewood.
Cons:
ACA would assume all upfront cost of inventory, supplies, and
equipment related to alcohol sales.
Storage space is limited for equipment and/or inventory to be stored
onsite at ACA.
Offsite storage will lead to additional costs being incurred due to
transporting equipment and inventory.
ACA would be responsible for obtaining and maintaining required liquor
license, permits, and insurance.
ACA would assume liability for the sale of alcohol.
ACA would be responsible for staffing the serving and monitoring of
alcohol.
ACA would be responsible for identifying and wrist banding patrons who
are of age.
ACA would be responsible for training staff on protocols related to
alcohol sales.
ACA would be responsible for inventory and product waste.
Potential negative perception of ACA serving alcohol.
The chart below demonstrates staff estimation of revenue and expenses for this
Option. Expenses in this chart represent staffing, licensing costs, insurance costs,
and product cost per event. A minimum of 3 staff people would be needed for a
minimum duration of 4 hours each (one checking ID’s, one bartender, and one for
monitoring). This includes setup and cleanup time. The cost of a beer and wine
annual permit is $585. Product cost varies, but a $2 per beverage average is used
below. DRAM Shop insurance is $500 OR approximately 20% of gross sales
(whichever is higher).
Estimated Gross Revenue and Expense Breakdown
Average # Of Beverages Sold Per Audience Member: (Based
on an attendance of 256) 0.25 0.5 1 1.5
Total # of Beverages Sold: 64 128 256 384
Per Event Alcohol Revenue: (Assumes $6 per drink) $384 $768 $1,536 $2,304
ACA Staffing Expenses: $180 $180 $180 $180
Inventory Expenses: $128 $256 $512 $768
Insurance Cost: $500 $500 $500 $500
License Fee: $585 $585 $585 $585
Total Expense: $1,393 $1,521 $1,777 $2,033
Net Revenue: -$1,009 -$753 -$241 $271
Total Alcohol Revenue - 30 Events Per Year: $11,520 $23,040 $46,080 $69,120
ACA Staffing Expenses: $5,400 $5,400 $5,400 $5,400
Inventory Expenses: $3,840 $7,680 $15,360 $23,040
Insurance Cost: $2,304 $4,608 $9,216 $13,824
License Fee: $585 $585 $585 $585
Total Expense: $12,129 $18,273 $30,561 $42,849
Net Revenue: -$609 $4,767 $15,519 $26,271
Alcohol Revenue for 35 Events Per Year: $13,440 $26,880 $53,760 $80,640
ACA Staffing Expenses: $6,300 $6,300 $6,300 $6,300
Inventory Expenses: $4,480 $8,960 $17,920 $26,880
Insurance Cost: $2,688 $5,376 $10,752 $16,128
License Fee: $585 $585 $585 $585
Total Expense: $14,053 $21,221 $35,557 $49,893
Net Revenue: -$613 $5,659 $18,203 $30,747
Alcohol Revenue for 40 Events Per Year: $15,360 $30,720 $61,440 $92,160
ACA Staffing Expenses: $7,200 $7,200 $7,200 $7,200
Inventory Expenses: $5,120 $10,240 $20,480 $30,720
Insurance Cost: $3,072 $6,144 $12,288 $18,432
License Fee: $585 $585 $585 $585
Total Expense: $15,977 $24,169 $40,553 $56,937
Net Revenue: -$617 $6,551 $20,887 $35,223
There is only one City-owned venue that staff is aware of that conduct their own
alcohol sales at events.
Facility City Capacity
Coralville Center for the Performing Arts Coralville 472
Staff sought to collect information from these facilities regarding revenues and
expenses, but were unsuccessful in obtaining.
DO NOT SELL ALCOHOL:
A third option would be to not proceed with any type of alcohol sales at the ACA
during events.
Pros:
Current operation of the facility does not change.
Avoid any potential negative perceptions of ACA events that serve
alcohol.
Cons:
Loss of potential revenue.
Potential loss of new, larger events.
Potential incentive lost for new customers to experience an ACA event.
Local competition with facilities who offer this service.
PARKS AND RECREATION COMMISSION FEEDBACK:
At its April 20, 2023 meeting, the Parks and Recreation Commission discussed the
selling of alcohol at ACA events. The Commission was in favor of selling alcohol
for ACA events and provided the following comments:
Is there storage space available if ACA were to do the selling? Staff replied
that storage space is already a problem as items are stored in City Hall
hallways.
Will staffing be an issue? Staff responded that it will be more difficult if ACA
were selling as more staff would be required.
Choose the option that minimizes the risk to the City.
Non-alcoholic drinks such as water and soda should be sold as well. Staff
indicated non-alcoholic drinks and other concession items would be sold as
well.
Who is responsible for cleanup if we contract with a vendor? Staff replied
that the vendor is responsible for the area where alcohol is sold, and staff
is responsible for the remainder of the auditorium.
It seems to make sense to start with a vendor selling to minimize risk and
gauge how it goes.
STAFF COMMENTS:
When considering additional revenue sources in the Auditorium, staff must explore
all options. Options like alcohol service allow additional revenue to be generated
from events that are already happening. Alcohol services will also address
customer requests. It is possible that alcohol service could increase attendance at
certain events. This service also has the potential to increase the number and
scale of events offered at ACA and make the facility more attractive to promoters.
Like many things P&R does, staff will evaluate if the service is having the
desired impact on revenue and attendance, and overall, a good business
decision. Staff is in favor of selling alcohol at the ACA with a contracted
vendor.
CITY COUNCIL DIRECTION NEEDED:
1) Should ACA sell or not sell alcohol at events?
2) If alcohol sales are permitted, should sales be contracted to a vendor, or
should it be sold by City staff?
3) If alcohol sales are permitted, what types of events should include alcohol
service?
NEXT STEPS:
If alcohol service is recommended by the City Council for ACA, there will be several
steps that will need to be taken prior to beginning service.
1) Staff will work with Ames Police Department and other City departments to
develop rules and policies for alcohol sales along with determining what
additional cleanup and security measures might be necessary if service is
allowed.
2) Further actions to implement will vary depending on the direction in which it
is determined alcohol service is to be provided, either through a contracted
vendor or by City staff.
1
ITEM #: 33
DATE: 05-23-23
DEPT: P & R
COUNCIL ACTION FORM
SUBJECT: EXISTING BUILDINGS ON THE SANDS-MCDORMAN PROPERTY
BACKGROUND:
Staff has been working with the owners of the Sands-McDorman property (5658 Ontario
Street) to purchase approximately 50 acres for the purpose of developing the land into a
Community Park. This property is a diverse site that features a portion of Clear Creek,
12-acre prairie, 20 acres of upland crop fields, 12 acres of brome pasture, and a 4-acre
building site with the homestead and deteriorating farm buildings. City Council inquired
about what was going to happen to the buildings and whether there is a potential reuse
for some of them.
BUILDING EVALUATION:
The site contains five buildings as shown on the map below:
Parks and Recreation staff and Assistant Building Official Scott McCambridge visited the
site to tour the buildings and perform a visual inspection. Scott’s assessment of each of
the buildings is as follows.
2
#1 House:
Overall, the house is in good shape for the age of the structure. To change the use of this
building from residential to commercial or business use would require some modifications
such as accessible entrances, bathrooms, parking and perhaps even some structural
reinforcement. Consultation with an architect is recommended to determine the feasibility
of reusing this structure for anything other than residential uses.
#2 Garage:
This building seems structurally sound from visual inspection. The foundation and roof
system are in average shape for the age of the building. The roof should be replaced, and
some tuckpointing/brick work would need to be done to make the structure weather tight.
With those improvements, the building could then be used for storage.
3
#3 Milk House:
This structure is in good shape for the age of the building. It does need some ceiling joist
repair/replacement on the top floor, a new roof, tuckpointing/brick work, and new windows
to seal the building against the elements. This building could be used as storage, similar
to the garage.
#4 Large Barn:
This building is structurally unsafe due to several factors. It is substantially leaning to the
west and the interior load bearing elements are not properly supported. The foundation
of this structure is in bad condition as well. It is recommended that this building not be
used for storage or occupancy in its current condition. However, there is some value in
the old lumber.
4
#5 Small Barn / Corn Crib:
The foundation of the building is below average with some noticeable cracking under the
load bearing walls. The roof structure seems inadequate due to rotting wood members.
This building should not be used in its current condition but has value in the lumber, same
as the Large Barn.
ALTERNATIVES:
1. Once the purchase of the property is complete, direct staff to:
a. Solicit buyers for the barn wood, and
b. Demolish the remaining buildings.
2. Once the purchase of the property is complete, direct staff to:
a. Solicit buyers for the barn wood, and
b. Solicit buyers for the remaining buildings with the understanding that unsold
buildings will be demolished.
3. Once the purchase of the property is complete, direct staff to:
a. Solicit buyers for the barn wood,
b. Keep buildings as directed by Council for storage, and
c. Demolish the remaining buildings.
4. Refer back to staff.
5
CITY MANAGER’S RECOMMENDED ACTION:
The visual inspection indicates the garage and milk house could be used for storage after
improvements are made. Further inspection of the house by an architect would need to
be performed to determine what needs to be done to make the house compliant for
commercial use.
However, even if there is some value in making improvements and utilizing these
buildings, it should be considered whether there is a need to utilize them and whether
they are in the right locations. Based on the topography of the site, amenities for active
recreation (i.e., fields, courts, open space for play, etc.) will be constructed on the
southern portion of the property. If storage space is needed, it will be needed near these
active recreation spaces. With the exception of Moore Memorial Park, the City’s
community parks currently do not have storage buildings in them, as the need for such
storage is very minimal.
Functionality of the buildings is another consideration to evaluate. For example, the milk
house only has a walk-in door on both levels which severely limits what can be stored in
it. Even if the house was made compliant, staff does not view this as a functional building
for City use and the repairs may be cost prohibitive.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
1
ITEM #: 34
DATE: 05-23-23
DEPT: P&H
COUNCIL ACTION FORM
SUBJECT: THIRD AMENDMENT TO CONTRACT REZONING AGREEMENT FOR
AN AMENDED MASTER PLAN AT 798 N 500TH AVENUE (NORTH
SUNSET RIDGE)
BACKGROUND:
Hunziker Development Group, the owner of 28.58 acres of property located at 798 North
500th Avenue, has applied to amend the previously approved Rezoning Master Plan for
the North Sunset Ridge development. The site is located to the north of the existing
Sunset Ridge Subdivision (Attachment A - Location Map).
The property is located on land annexed to the City in February 2022. The current zoning
of Floating Suburban Residential Low-Density “FS-RL” and Master Plan was approved
by the City Council on August 9, 2022 (Attachment C - Zoning Map excerpt). The Master
Plan and Contract Rezoning Agreement was amended on February 28, 2023 (Attachment
D – Existing Master Plan).
The Master Plan dictates the general street layout, general buildable area in location and
acres and number of units as well as net density. The plan also guides the layout of
utilities to serve the site. The final configurations of lots and open space is determined
during preliminary plat review. The preliminary plat must be found to substantially conform
to the Master Plan. The previous amended Master Plan identified the entire
development as single-family detached homes with a maximum unit count of 75
homes.
Due to changes in the market, the developer would like to add a component of
single-family attached units (townhomes) within the development on the north side
of the site. The Master Plan must be amended to do so, as the existing Master Plan
does not provide this flexibility. The proposed amendment to the Master Plan includes
revisions to both the housing types and total number of units (Attachment E – Amended
Master Plan). The amendment adds a single-family attached (townhomes) component to
the development.
This change results in a possible increase of five more units, resulting in the developer
constructing 69-80 single-family attached and detached homes on 14-19 acres within
the entire subdivision. Approximately 2.5 acres are changing. The net density will be in
the range of 4.0-5.5 units per net acre which meets or exceeds the minimum required
density of 3.75 in “FS” zoned districts.
2
Changing the Master Plan will allow the developer to proceed with finalizing the
preliminary plat. The current “FS-RL” zoning will remain the same. At the time of
preliminary plat the lot configurations for the pattern and number of attached homes will
be decided. Each home will be on its own lot to meet the single-family attached definition.
The Master Plan continues to show a connection to the north, identified through the Hall
property. Location of this access point is intended to represent a general location, with
the requirement of north extension being included in an eventual subdivision design.
Purchase of the Hall property has not been finalized and some of the details of this
connection are still to be determined.
Land at the west edge of the site continues to be identified as “future development.” It is
the intent of the developer that this land be merged with the Hall property for future
development. Acquisition of an additional property to the north with the proposed northern
access point will allow for a combination of attached and detached single-family lots in a
future subdivision of this area.
Open space and storm water detention will account for 4.5-10.0 acres of the 28.58-acre
property. This exceeds the minimum 10% required open space in the “FS” zone
standards. A Preliminary Plat and Final Plat must be approved before construction of
homes can begin and to determine final lot layouts, utilities, and configurations of open
space. The Preliminary and Final Plats will ensure that the requirements of the Master
Plan are met.
With the development of Ames Plan 2040, the City evaluated infrastructure needs to
serve the west expansion of the City. A sanitary sewer trunk main through the property is
required to be constructed to serve development to the west of this site. Construction of
the sanitary sewer trunk line is being coordinated to occur at the same time as the
development of the property. The line is being constructed to extend from east to west
through the site.
A contract rezoning agreement was approved on August 9, 2022, at the time of the
rezoning. This agreement addressed the cost-share of oversizing of the trunkline. The
rezoning agreement references the master plan and therefore, an amended rezoning
agreement had to be approved concurrent with the amended master plan, which was
approved on February 28, 2023. The contract rezoning agreement will require amending
once again, to reflect this proposed amendment to the master plan. The terms of the cost-
sharing have not changed.
Other utility and infrastructure extensions are readily available to serve the site. A water
main is available to the south in the existing Sunset Ridge Subdivision and can be
extended into this site. Ames Electric will serve the eastern half of the site and
Consumer’s Energy will serve the western half.
3
Floodplain is located on small area on the far eastern side of the property. The floodplain
area will be contained in proposed open space. Developed lots will be located outside of
flood prone areas.
PLANNING & ZONING COMMISSION RECOMMENDATION:
On May 3, 2023, the Planning & Zoning Commission voted 5-0 to recommend approval
of the master plan amendment.
ALTERNATIVES:
1. Approve the amended Master Plan for 28.58 acres at 798 N. 500th Avenue as the
Third Amendment to the Contract Rezoning Agreement of August 9, 2022.
2. Deny the amended Master Plan for 28.58 acres at 798 N. 500th Avenue, along with
Third Amendment to the Contract Rezoning Agreement, with a finding that the
Master Plan is not consistent with the policies of Ames Plan 2040 and the RN3
land use designation.
3. Refer this matter back to staff or the applicant for more information.
CITY MANAGER’S RECOMMENDED ACTION:
The request for the Master Plan Amendment is consistent with the adopted Ames Plan
2040 as described in the addendum. Utilization of infrastructure and City services for this
parcel is consistent with what has been anticipated for development in this area. The
current zoning of the property will remain the same, but the housing types and total
number of units are adjusted with the proposed amendment. The amended Master Plan
will restrict the maximum number of units on this property to no more than 80 single-family
attached and detached units. Therefore, it is the recommendation of the City Manager
that the City Council approve Alternative #1.
4
ADDENDUM
REZONING BACKGROUND:
Existing Uses of Land. Land uses that occupy the subject property and other
surrounding properties are described in the following table.
Direction from Subject
Property
Existing Primary Land Uses
Subject Property Undeveloped / Row-crop
North Undeveloped / Row-crop
East Wooded floodplain / Single-Family
Residential further east
South Single-Family Residential
West Existing farmsteads and Row-crop
Ames Plan 2040
The project area has a RN3 land use designation. The RN3 characteristics are supported
further by Ames Plan 2040 Comprehensive Plan Principles related to Growth principles
in (G1-6) as well as Neighborhoods and Housing (H3) which are contained below in
Attachments F and G. These sections include guiding principles for creating appropriate
urban fabric, housing considerations, and maintaining community character.
The sections relating to Land Use Designation, Neighborhood Characteristics, Growth
Goals and Development Guidelines are shown below from the RN3 section of the Ames
2040 Comprehensive Plan as a reference. Not all elements allowed in each section
pertain to the current proposal but also are not found to conflict with the proposal for this
property. A brief analysis of Complete Streets typology is also included.
Staff finds that the elements stated in the principles below are met in relation to the low-
density residential development in the RN3 Land Use Category as reflected within the
proposed Master Plan.
Land Use Designation
The Future Land Use Map designates the land as “Residential Neighborhood 3” (RN3).
Open Space/Greenway designation applies in part to the site as well. The RN-3
designation supports an average density of five units per acre as the City develops and
expands. This is a goal over a broad area that is designed to encourage of mix of housing
types and efficient use of land; however, it does not necessarily apply to each project that
is proposed. Various zoning districts are used to implement this designation.
RN3 areas will typically have zoning of “FS-RL,” “FS-RM,” “F-PRD” (Planned Residence
District), “PUD’ (Planned Unit Development) or “RLP” (Manufactured Home Park). This
site is already zoned “FS-RL,” there is no change with this amendment.
Attachment F includes the excerpt of Plan 2040 for the RN3 designation that is discussed
below. Each land use designation in Plan 2040 describes its context and potential issues
5
to be addressed or guidance for projects as they occur during the next 20 years. The
existing “FS-RL” zoning along with the proposed Master Plan amendment aligns with the
RN3 land use designation.
Neighborhood Characteristics
The RN3 designation is oriented around contemporary but diverse development options
in planned expansion areas of the city, typically known as “FS” zoned areas. These areas
where originally envisioned in the 1997 Land Use Policy Plan as villages.
Ames Plan 2040 further describes RN3 neighborhoods as being designed with
conventional suburban type development patterns involving single-family homes at low
or medium density. Curvilinear streets, loop streets with minimal cul-de-sacs will be
common street characteristics. Such neighborhoods will commonly be automobile
oriented. Transit service is likely limited or non-existent. Neighborhoods will have access
to private green space involving internal paths and trails. Stormwater detention features
will be incorporated into design. In general, some small commercial nodes will be located
within or in nearby areas of RN3.
Growth Goals
The goals of RN3 involve creating a variety of housing types and price points that can be
attainably priced and owner occupied. This involves neighborhood design through zoning
tools such as the Planned Development of neighborhood cores containing higher density
with links to single-family areas and nearby neighborhood services. The use of Complete
Streets concepts is expected with elements to include active transportation linkages and
providing safe access for all neighborhood cores and activity areas.
Development Guidelines
The neighborhoods in RN3 designated areas will incorporate flexible lot sizes to
accommodate diverse housing types with regard for architectural character,
environmental and open space factors in design decisions. Generally, higher density
residential will be encouraged along avenues, boulevards and mixed-use avenues and
other streets with significant bicycle and potential transit routes and within master planned
projects. Street, sidewalks, and trails will have full connectivity. New developments will
require neighborhood and community parks nearby in relation to the City’s open space
and park planning. Typically, developments should be within ½ mile of a park.
Open Space and Parks
A City neighborhood park currently exists approximately ¼ mile to the south of this
property in the Sunset Ridge neighborhood. This meets the Land Use goal of the
proposed neighborhood being within a ½ mile of a city park. Additionally, the Ames 2040
Comprehensive Plan does have a general conceptual plan for acquisition of park space
for a larger community park immediately north of this property. With the existing park and
planned park to the north, no additional public park land is planned with this development.
The Future Land Use Map Open Space/Greenway designation at the east edge of the
site continues to be shown on the amended Master Plan as open space. The Future Land
6
Use Map also shows a green swath of open space adjacent to Wilder Avenue. This was
intended to convey the conceptual location of a future public park. The actual location of
the park will be north of this development. The extension of Wilder Avenue will continue
extension of the shared use path. The shared use path will eventually provide connection
to the future park.
Complete Streets Typology
The proposed street extensions into this area are classified in the Ames 2040 Plan
Complete Streets typology as Neighborhood Streets which are designed to be low traffic
with separated walkways and some on-street parking. The technical functional
classification is ‘local street’.
These types of streets are intended in new expansion areas with low density zoning such
as this development. One of the connecting streets, Wilder Avenue, is designated as a
‘residential collector street’. This street type is intended as a connector to local streets in
low density residential areas. The street typology is not affected by the requested master
plan amendment.
Public Actions
Plan 2040 includes actions to guide City plans for infrastructure. It relies primarily on using
the Capital Improvements Program (CIP) to plan for extension of major roads, water and
sewer infrastructure while considering development agreements, connection districts and
assessments to help facilitate extensions. The need for sanitary sewer trunk line
extension is within the CIP and is supported by the contract rezoning agreement.
Existing Zoning
The existing zoning is “FS-RL” (Attachment C – Zoning Map, excerpt). No changes to the
existing zoning are proposed. The property was rezoned on August 9, 2022, from “A”
(Agricultural) to “FS-RL” (Floating Suburban Residential Low-Density) with a Master Plan.
The properties to the north are outside the city in Story County and currently row cropped
as well as existing farmsteads and row crop land along and across North 500th to the
west. The property to the east in floodplain along Clear Creek with some wooded
residential lots are zoned “RL” (Residential Low-Density). Properties immediately to the
south are zoned “FS-RL” (Floating Suburban Residential Low-Density) in the existing
Sunset Ridge Subdivision which contain single-family detached homes.
Proposed Master Plan
The amended Master Plan (Attachment E) will govern density with a range of 69-80 units
allowed on the site. The net density will be in the range of 4.0-5.5 units per net acre. The
net acreage of developable area will be 14-19 acres of the total 28.57 acres. Open space
and storm water detention will include 4.5-10.0 acres. The original plan allowed for a
maximum of 65 units.
The Preliminary Plat and subsequent Final Plat(s) will ensure that the number of units
align with the Master Plan.
7
The Master Plan is required based on Section 29.1507(3): when “an application is made
for amending the zoning map to designate any property as ‘FS-RL,’ ‘FS-RM,’ or ‘PUD,’
the applicant must either prepare a Master Plan or request that the City Council determine
whether it will be required.”
The Master Plan dictates the general street layout, general buildable area in location and
acres and number of units as well as net density. The plan also guides the layout of
utilities to serve the site. The final configurations of lots and open space is determined
during preliminary plat review.
Infrastructure
Impacts on infrastructure and City services for this parcel are consistent with what is
already anticipated for residential use of the property. Public utilities such as water and
sewer serving this parcel are located immediately south in the Sunset Ridge development
and can be easily extended to this site. Electricity is also available to serve the site.
A large sanitary sewer trunk main is required through the site from east to west to
accommodate planned future growth to the north and west of this site. A contract zoning
agreement was finalized with the developer on August 9, 2022, at time of rezoning to
ensure financing and construction of the main. The main is required for future growth
beyond this site and as such must be installed with this subdivision.
Wilder Avenue and Ellston Avenue will extend into the development from the south
connecting into the Sunset Ridge Subdivision’s network of streets and to Lincoln Way. An
east to west street will bisect the site to serve the remainder of the area. Sidewalks will
be provided throughout the site and an existing shared use path to the south in Sunset
Ridge will be extended through the neighborhood along Wilder Avenue. All the
connections and proposed streets are adequate to serve the anticipated traffic generated
by this site.
Findings of Fact. Based upon an analysis of the proposed rezoning and laws pertinent
to the proposed map amendment, staff makes the following findings of fact:
1. The subject property is owned by Hunziker Development Group.
2. The existing zoning is consistent with the “Residential Neighborhood 3 (RN3)”
identified on the Ames Plan 2040 Future Land Use Map.
3. Development in the “FS-RL” zoning district requires a Master Plan and subsequent
Platting review process to assure that such development and intensity of use assures
a safe, functional, efficient, and environmentally sound operation.
4. Ames Municipal Code Section 29.1507(4) describes the process for submitting a
Master Plan.
8
5. Impacts on infrastructure and City services for this parcel is consistent with what is
already anticipated for the area.
Public Notice. The City provided mailed notice to all property owners within 200 feet of
the subject property prior to the Planning and Zoning Commission meeting in accordance
with the notification requirements of Chapter 29.
9
Attachment A - Location Map
10
Attachment B – Future Land Use Map, excerpt
11
Attachment C – Zoning Map, excerpt
12
Attachment D - Existing Master Plan
13
Attachment E – Amended Master Plan
14
Attachment F- RN3 Characteristics
15
Attachment G- Growth Principles
1
ITEM #: 35
DATE: 05-23-23
DEPT: P&H
Staff Report
REQUEST TO INITIATE A ZONING TEXT AMENDMENT
TO PARKING STANDARDS FOR RETAIL
May 23, 2023
BACKGROUND:
On February 13, 2023, Overflow Thrift Store submitted a Kick-Off Meeting application to
discuss its proposed new store on S. E. 2nd Street, just east of the current location at the
corner of S. E. 2nd Street and S. Duff Avenue. At that meeting, the applicants were told
that the proposed amount of parking was insufficient for the amount of building square
footage with a retail use.
Sandy Swanson, Managing Director of Overflow Thrift Store, then contacted Mayor Haila
and the Council Members regarding her desire to see changes to the Zoning Ordinance
requirements for minimum parking spaces (See Attachment A for the text of Ms.
Swanson’s communication).
The email states that Overflow is intending to construct a new facility on vacant land it
already owns on S. E. 2nd Street. The new facility would combine the operations of its two
locations on one site. Overflow favors building on this land because of the proximity to
many of its low-income clients.
The current regulations for Minimum Off-Street Parking Requirements (Attachment
B) mandate that retail uses have 1 parking space per 300 square feet of building.
The complete parking standards can be found at this link in Section 29.406. A list of recent
Zoning Ordinance amendments reducing minimum parking requirements can be found in
Attachment C.
The proposed new Overflow building is 19,303 square feet. In the most recent design,
Overflow indicated that:
• 3,639 sq. ft. would be used for office (including for online sales);
• 7,282 sq. ft. would be used for warehouse (storage), sorting, and loading area; and
• 8,382 sq. ft. (the remainder) would be used for retail.
The retail parking rate would apply to all of these components of the business, including
those areas used for storage and office. All retail stores have their parking calculated for
their entire building gross floor area at the same rate. (storage is not counted differently)
2
Based on the Zoning Ordinance requirements and the latest information provided
by Overflow, the proposed development must have at least 64 parking spaces.
Overflow has indicated that it has only 41. This equates to approximately 1 space per
470 square feet. Overflow currently has furniture at one of its stores, which does have a
different parking calculation (1 space per 500 square feet). Staff informed Overflow that
the number of minimum required parking spaces would be reduced once the amount of
area dedicated to furniture sales was determined.
Parking rates vary greatly among cities based on different experiences and goals as a
community. National references such as Urban Land Institute (ULI) and International
Traffic Engineers (ITE) publish recommended parking rates, typically geared to usage
studies and peak parking needs in suburban types of environments. A small sample of
midwestern cities retail parking rates are described below.
Mason City, Iowa:
Mason City has no parking minimums. The parking maximums are either 2 spaces per
1,000 square feet or 4 spaces per 1,000 square feet, depending on the location.
Dubuque, Iowa:
Dubuque requires 1 space per 250 square feet of floor area accessible to the public.
Iowa City, Iowa:
Iowa City requires 1 space per 300 square feet for most retail.
Des Moines, Iowa:
Des Moines requires 1 space per 400 square feet and 1 space per 600 square feet for
furniture and appliance sales.
Sioux City, Iowa:
Sioux City requires 1 space for 200 square feet of Commercial Retail (such as clothing)
and 1 space per 250 square feet plus 1 space per 1,000 square feet of outdoor sales for
Heavy Retail (such as a lumber yard).
Peoria, Illinois:
Peoria requires no minimum parking spaces, except accessible spaces. Certain form -
based districts have minimum parking for the district.
Madison, Wisconsin:
Madison requires no retail parking in many parts of the city. Elsewhere, there is a
minimum of 1 space per 400 square feet and a maximum of 1 space per 200 square feet.
OPTIONS:
Presuming City Council desires to proceed with initiating a text amendment, staff
has generated three options tailored to the Overflow request.
3
Option 1: Modify the Standards for Minimum Off-Street Parking Requirements for
Thrift Stores
This option would allow for the applicant to apply for a text amendment to create a
new parking category in Table 29.406(2). The parking ratio would be less than 1
space per 300 square feet applied to retail stores and have a specific rate for a
defined use of Thrift Stores. Staff would likely propose 1 parking space per 500
square feet of gross floor area to match “display stores” and whole trade parking
rates. This option would meet the applicant’s request.
Option 2: Modify the Standards for Minimum Off-Street Parking Requirements for
All Retail Sales and Services-General
The City Council would choose this option to eliminate or modify the minimum off-
street parking regulations for all types of businesses within the Retail Sales and
Services-General category. A reduction of parking to 1 space per 500 square feet
that matches the City’s display stores or wholesale trade requirements would be
needed to meet the Overflow request. All other minimum off-street parking
requirements would remain. This option would meet the applicant’s needs.
Option 3: Exclude Storage Area from the Calculation of Gross Floor Area for Retail
Sales and Services and Offices Uses
All retail uses have storage and loading areas included within the overall parking
calculation. A defined area, however, could be excluded or calculated at a lower
rate to reduce the overall parking rate for a use. This is not commonly done for
parking rates due to variability of needs for individual businesses, but it could be a
method of reducing parking areas when there is a large amount of square footage
designated for that purpose. Depending on how this change is written, it would
reduce parking requirements related to Overflow and it may meet all their interests
for reducing parking requirements. This option would meet the applicant’s needs.
STAFF COMMENTS
As currently written, the code for minimum off -street parking is designed to ensure that
sufficient parking spaces are built on -site with new construction. Minimum parking rates
are designed to cover a large range of businesses operations and are not tailored to the
individual needs of any one business.
When there is a distinction in use, a new category of parking can be created with a
different rate, such as suggested with Option 1. To create a specific thrift store parking
rate, there would need to be identifiable features of the use to distinguish it from other
retail uses. Staff believes a reasonable definition can be created to meet these goals.
Alternatively, creating a new rate to reduce the parking for all retail uses (Option 2) would
support Overflow’s request and be applicable to a wide range of retail trade uses from
4
national chain stores to small local businesses. This type of change focuses on minimum
needs of retail uses rather than maximum needs of high volume retail establishmen ts.
The approach of reducing parking in general is consistent with Ames Plan 2040 policies
that indirectly support reducing impervious areas and increasing efficiency of the use of
land. Reducing parking rates would mean that individual property owners would install
parking based upon their on market-oriented decisions where they could build more
parking if they desire.
Staff does not have a strong opinion of whether Option 1 or Option 2 is more
appropriate for meeting the Overflow request. However, Staff does believe Option
3 is undesirable as most buildings have storage and it is hard to consistently
monitor the future use of a portion of a building.
5
Attachment A
Letter to Council
6
7
Attachment B
Current Zoning Code Requirements for Parking
Table 29.406(2)
Minimum Off-Street Parking Requirements
PRINCIPAL LAND USE ALL ZONES EXCEPT
DOWNTOWN (DSC) AND
CAMPUSTOWN (CSC) SERVICE
CENTER ZONES
DOWNTOWN (DSC) AND
CAMPUSTOWN (CSC)
SERVICE CENTER ZONES
RESIDENTIAL
DWELLINGS
One and Two-Family and
Single Family Attached
(including Manufactured
Homes outside RLP
District)
2 spaces/Residential Unit (RU) 1 space/RU
Apartment Dwellings 1.5 space/RU; for one-bedroom units
1 space/bedroom for units of 2 bedrooms
or more
1.25 space/bedroom for units of 2
bedrooms or more in University
Impacted (O-UIE and OUIW)
1 space/residential unit for an
Independent Senior Living Facility
DSC
Developments with up to 18 units:
- 0-2 bedrooms units: NONE
- 3+ bedroom units: 1 space/RU
Developments with more than 18
units: 1 space/RU
CSC-All Developments
1 space/RU
Dwelling House 1 space per bedroom N/A
Family Home 2 spaces plus 1 space/2 full time staff
members of the largest shift
NONE
Group Living
Nursing and convalescent
homes
College and University
housing, fraternities and
sororities
1 space/5 beds, plus 1 space/2 staff
members of the largest shift
1 space/3 bed
NONE
Mobile Home and
Manufactured Home in
Manufactured/Mobile
Home Parks
2 spaces/Manufactured/Mobile Home
Space plus 1 space for guest parking/4
Manufactured/Mobile Home Spaces
NONE
8
Table 29.406(2)
Minimum Off-Street Parking Requirements
PRINCIPAL LAND USE ALL ZONES EXCEPT
DOWNTOWN (DSC) AND
CAMPUSTOWN (CSC) SERVICE
CENTER ZONES
DOWNTOWN (DSC) AND
CAMPUSTOWN (CSC)
SERVICE CENTER ZONES
Short-Term Lodging
Hotel/Motel, including
ancillary uses
Boarding houses, rooming
houses, and lodging
houses
1 space/guest room; plus 6 spaces/1,000
sf of ballroom, meeting, bar and
restaurant areas; plus 1 space/2
employees of the largest shift
1 space/bed
1 space/guest room, plus 5
spaces/1,000 sf of ballroom,
meeting, bar and restaurant areas;
plus 1 space/2 employees of the
largest shift
0.5 space/bed
OFFICE
Medical/Dental office 4 spaces/1,000 sf for all building sizes
except S-HM and DGC.
S-HM shall be 7 spaces/1,000 sf for
buildings less than 50,0000 sf and 5
spaces/1,000 sq. ft. and above. Any size
with shared parking agreement shall be
5/1,000 sf
DGC shall have a rate of 6 spaces per 1,000
sq. ft.
NONE
Other office 1 space / 300 sf NONE
TRADE AND
WHOLESALE
Wholesale Trade 1 space/500 sf NONE
Printing 1 space/200 sf of retail area; plus 1
space/2 employees on largest shift;
plus 1 space/company vehicle
NONE
Fuel Sale/Convenience
Stores
1 space/200 sf; spaces at fuel pump
islands may be counted towards this
requirement
NONE
Retail Sales and Services-
General
1 space/300 sf NONE
Display store (furniture,
appliances, carpets, etc.)
1 space/500 sf NONE
Financial institution
(freestanding or as ground
level service area)
Ground level: 1 space/250 sf; other than
ground level: 1 space/300 sf
NONE
Entertainment and
Recreation Trade
14 spaces/1,000 sf NONE
Sit-Down Restaurant 9 spaces/1,000 sf NONE
Fast food restaurant 12 spaces/1,000 sf in dining or waiting
area, or 1 space employee if no seating
NONE
9
Table 29.406(2)
Minimum Off-Street Parking Requirements
PRINCIPAL LAND USE ALL ZONES EXCEPT
DOWNTOWN (DSC) AND
CAMPUSTOWN (CSC) SERVICE
CENTER ZONES
DOWNTOWN (DSC) AND
CAMPUSTOWN (CSC)
SERVICE CENTER ZONES
Recreation facility, health
club
5 spaces/1,000 sf NONE
Enclosed tennis, handball,
racquetball or squash
courts
4 spaces/court plus 1 space/200 sf for rest
of building
NONE
Bowling Alley 5 spaces/lane. Bar, restaurant and other
uses shall provide parking according to
the requirement for that use
NONE
INSTITUTIONAL AND
MISCELLANEOUS
USES
Auditoriums, theaters,
stadiums and arenas
Greater of 1 space/5 seats or 10
spaces/1,000 sf, with a minimum of 20
spaces
Greater of 1 space/4 seats or 10
spaces/1,000 sf, with a minimum
of 20 spaces
Places of Worship When seating is provided in main
auditorium: 1 space/4 seats, exclusive
of Sunday School and other special
areas. When seating is not provided in
main auditorium: 1 space/60 sf of
worship area
NONE
Private clubs, fraternal
organizations, libraries,
museums and community
buildings
1 space/200 sf NONE
Funeral Home/Mortuary 1 space/50 sf in slumber rooms, parlors
and funeral service rooms
NONE
Vehicle Service Facilities
Fuel Sales Only
Service/Repair Facilities
3 spaces plus 1/employee
3 spaces plus 2 spaces/service bay
NONE
Car Wash 2 spaces plus 5 stacking spaces/washing
bay
NONE
Motor vehicle sales and
service
2 spaces plus 1 space/500 sf over 1,000 sf
in the showroom, plus 2
spaces/service bay
NONE
Hospital/medical center 1 space/2 beds plus 1 space/2 staff
members of the largest shift
NONE
Schools primarily serving
children younger than age
16
Greater of 2 spaces/classroom or 1
space/4 seats in auditorium
NONE
High schools and
universities
Greater of 1 space/2 students; or 10
spaces/classroom; or 1 space/4 seats in
auditorium
4 spaces/classroom
Sports Practice Facility 2 spaces/1,000 sf of gross floor area 2 spaces/1,000 sf of gross floor area
INDUSTRIAL
10
Table 29.406(2)
Minimum Off-Street Parking Requirements
PRINCIPAL LAND USE ALL ZONES EXCEPT
DOWNTOWN (DSC) AND
CAMPUSTOWN (CSC) SERVICE
CENTER ZONES
DOWNTOWN (DSC) AND
CAMPUSTOWN (CSC)
SERVICE CENTER ZONES
Industrial Service,
Manufacturing and
Production, Resource
Production and Extraction
1 space/500 sf plus 1/space/company
vehicle
For manufacturing uses exceeding 50,000
sf 1 space/1,000 sf
NONE
Warehouses One (1) parking space per 5,000 sf NONE
MIXED-USE
DEVELOPMENT
Mixed-use development parking shall be
determined as the sum of parking
requirements of the individual use
components
Mixed-use development parking
shall be determined as the sum of
parking requirements of the
individual use components
11
Attachment C
Recent Zoning Ordinance Amendments for Minimum Parking Requirements
Minimum parking requirements in Ames were first adopted with a rewrite of the Zoning
Ordinance in 1965 (Ordinance 2109), around the time when many American cities were
also adopting minimum parking requirements.
Since 2020, Ames has reduced minimum parking requirements six times:
- May 26, 2020 (Ordinance 4412): reducing the minimum parking for “Industrial
Service, Manufacturing and Production uses exceeding 50,000 square feet
- March 23, 2021 (Ordinance 4433): eliminating minimum parking for residential
uses in the Downtown Service Center (DSC) Zoning District for apartment
buildings with less than 18 units
- October 12, 2021 (Ordinance 4449): eliminating minimum parking for
“Auditoriums, Theaters, Stadiums, and Arenas” in the DSC and Campustown
Service Center (CSC) Zoning Districts
- August 23, 2022 (Ordinance 4476): reducing “Medical Office” parking
requirements
- January 10, 2023 (Ordinance 4487): reducing the minimum parking by 20% in
commercial and industrial zoning districts where more than 100 spaces are
required
- March 28, 2023 (Ordinance 4493): altering front yard parking requirements,
increasing the minimum requirements for fast food restaurants, and eliminating the
minimum requirement for heliports or helicopter landing areas
1
ITEM #: 36
DATE: 05-23-23
DEPT: P&H
Staff Report
PAVING STANDARDS FOR UNPAVED PARKING LOTS
May 23, 2023
BACKGROUND:
At the May 9th City Council meeting the City Council referred to staff a request for a text
amendment to allow for paving of nonconforming unpaved parking lots. The request came
from the owner of 2801 West Street. The owner’s site includes an apartment building and
small retail shop with unpaved parking areas in the front yard along Hyland and unpaved
area at the rear of the site. The current parking areas are nonconforming for location,
dimensions, and landscaping standards. Currently, the owner must meet all site
development standards if he chooses to pave parking lot areas. This requires that
all locational and dimensional requirements for landscaping and maneuvering be
met. This is not possible for this site because of the location of the parking areas.
Although the specific site conditions are unique to 2801 West Street,
nonconforming unpaved parking areas are not uncommon. On many existing sites
these unpaved parking areas are relatively small and often it is a struggle to satisfy
many of the site development requirements for landscaping spacing, location and
maneuvering as defined in the zoning ordinance. (Within the addendum are five
examples of sites with unpaved parking lots.)
Based on staff’s review of these types of sites, a majority of unpaved parking lots don’t
allow for enough space for construction of a compliant drive aisle or parking dimensions
and often lack enough room for compliant landscaping.
However, as preexisting nonconforming parking areas, they are allowed to continue as is
and are not required to be paved. If a property has had a rental letter of compliance,
there is no requirement for the site to be brought up to conformity with current
requirements with any of its renewals. Properties that have never been a rental property
or were to add units must meet current standards to obtain a new letter of compliance.
However, this is an unlikely situation since these sites with existing parking lots and
apartments have already been developed and used for rental purposes.
Staff believes the key question for City Council with this request is, if an unpaved
nonconforming parking area should be treated differently from standards that
apply to the construction of new parking lots. Additionally, if that is the desire,
should it be for all parking areas or only for sites that have a conforming use to the
zoning district.
2
For example, is there a benefit to allowing for paving of these nonconforming areas if the
use is unlikely to change through redevelopment of an underutilized site. The West Street
site has conforming uses and is unlikely to redevelop within the next 15-20 years due to
site constraints and recent investments in the structure. However, other larger sites may
have potential for redevelopment with new or additional buildings that would eventually
replace the nonconformities. In the case of larger lots, is making the site “better” with
paving more desirable for community character than waiting for redevelopment to occur,
regardless of whether the site has a nonconforming use?
OPTIONS:
The described options below are designed to address whether paving would be permitted
administratively through a change in standards to be treated the same as nonconforming
paved parking lots or whether a Zoning Board of Adjustment process should be created
to allow for exceptions related to paving. Secondly, the options can be applied to all
unpaved areas or only to those that have a conforming use.
Option 1 – Create a Zoning Board of Adjustment Review Process
Staff would draft language that creates a Special Exception for paving of unpaved parking
lots. This process would be added to the Exception section in the Zoning Ordinance that
grants the Zoning Board of Adjustment its powers. The process would be intended to
balance paving with enhancements to the site through compatibility review. This process
would allow for ZBA to waive some or all of the other site development standards related
to paving and in some cases determine that paving of nonconforming areas is
inappropriate if it is not compatible with the surroundings or extends the life of a
nonconforming use.
This option could be written to be allow for all types of unpaved parking lots to be improved
or tailored to address sites with nonconforming uses.
Option 2- Staff Review for a permit to pave unpaved parking lots.
Staff will draft language with that applies the “Other Nonconforming” expectations to
improve a site as practicable to new paving, but allow for paving to occur even if it would
not meet all development standards. Staff would only review it for conformance to defined
standards or criteria and not general conformity of the area or for the use.
Administrative approval could be allowed for all types of unpaved parking lots to be
improved or applied only to those with conforming uses.
Option 3- Take No Further Action.
Maintain the current standards and take no further action.
3
STAFF COMMENTS:
If City Council determines site improvements of paving are desirable, staff believes the
best way to allow for paving of nonconforming unpaved parking lots is for the Zoning
Board of Adjustment to handle these requests through an Exception process. This would
allow the Board to grant Exceptions based upon defined criteria and on a case-by-case
basis where public input would also be considered (Option 1). These Exceptions would
grant allowances of paving unpaved parking and waiving other site development
requirements. ZBA already has Exception review for other types of circumstances.
This proposed new permitting process would not apply to single or two-family
driveways as they have their owns standards and process. The proposed options
would only apply to unpaved parking lots.
4
Addendum-Examples
2801 West Street (Subject site of the request)- Zoned Neighborhood Commercial (NC)
This site is a 3,750 square foot lot that contains a barber shop and a multi-family structure
as separate buildings on the same lot. The on-site parking exists as unpaved area north
of the barber shop and east of the apartment building. This area is where tenants of the
apartment building commonly park. The approximate parking lot area is 660 square feet.
This area can accommodate approximately 3 vehicles. There is no space for on-site
maneuvering in terms of a drive aisle behind the parking stalls as they can be
accessed directly from the property to the north or Hyland Avenue to the east.
Redevelopment is unlikely. You will also notice the property to the north at 209 Hyland
has an unpaved driveway and parking lot as well.
View from Hyland
5
3004 West Street -Zoned Residential Low Density (RL) + West University Impact Overlay
This site is a 6,656 square foot lot. Site contains a nonconforming use of a small
apartment building on the north half and a rock parking lot area on the south half
where approximately 5-6 vehicles can be accommodated. This site cannot
accommodate full site improvements and still provide for compliant parking and
maneuvering area, effectively due to exceeding lot coverage requirements and landscape
setbacks requirements along a street. A drive aisle could be accommodated along the
eastern side of the lot where the parking is located, but not in a compliant manner.
View from Howard
6
3304-3316 West Street- Zoned Residential Low Density (RL)
These properties located on the south side of West Street are zoned RL and
approximately 8,300 square feet for each lot. They contain nonconforming converted
multi-family units. The parking areas on these sites are all unpaved and are used to park
4-5 vehicles on each property. Some of these areas have shared access with neighboring
properties. Some of the areas could be paved as driveways, but it would not result in the
same number of actual parking spaces as currently used.
Rear View of Properties
7
2323-2337 Knapp Street & 324 Stanton Avenue- Zoned Residential High Density (RH) +
East University Impact Overlay
These properties range in size from 6,500 square feet up to 10,000 square feet. The amount of
parking is oversized for the individual buildings on each lot. These unpaved areas would
encounter issues as described in this report. Consolidation and redevelopment is possible within
the RH zoning.
8
103 Hyland/Lincoln Way-Zoned Residential Medium Density (RM)
Properties are accessed from Lincoln Way and contain two apartment buildings. Parking
nonconforming for location, dimensions and landscaping. The site is in a Lincoln Way Corridor
Plan Focus Area supporting redevelopment.
View from Lincoln Way
1
ITEM #: 37
DATE: 05-23-23
DEPT: Finance
COUNCIL ACTION FORM
SUBJECT: FINAL AMENDMENT TO FISCAL YEAR 2022/23 ADJUSTED BUDGET
BACKGROUND:
The Code of Iowa requires that city spending by program not exceed Council
approved budget amounts at any time during the year. To maintain compliance, the
City of Ames monitors spending against the approved budget and prepares amendments
to the budget several times during the fiscal year. The following is the customary
amendment schedule.
Amendment #1 - A first amendment is prepared to carry over unspent project
amounts from the prior fiscal year in the fall.
Amendment #2 - The second amendment is completed as part of the adoption
process for the next fiscal year’s budget. This is typically done in March, but FY
2022/23 was done in April. It should be noted that due to a publication error,
Amendment #2 will be shown as part of the final amendment in the publication
notice to ensure compliance with state budget guidelines.
Amendment #3 - A final spring amendment is done to adjust for any significant
changes that have occurred since the prior amendment. This amendment is
typically restricted to the early start of CIP projects approved for the following fiscal
year, new grants received and their associated project expenses, and any
significant changes in CIP projects, operating expenses, or revenues.
Staff has prepared the final amendment (#3) to the FY 2022/23 City budget. The
attached summary outlines the revenue and expenditure changes by fund. The
final FY 2022/23 budget includes a final net increase in revenues of $1,762,942 and
a net increase in expenditures of $1,276,009. It should be noted that most of the
increase in both revenues and expenses is related to changes in grant and SRF-funded
CIP projects.
Other changes include reallocating project savings for CIP projects, the early start of FY
2023/24 CIP projects, minor operating budget adjustments, and the replacement of fleet
and technology equipment for which replacement funds were previously collected.
2
ALTERNATIVES:
1. Approve a final amendment to the Fiscal Year 2022/23 budget by increasing
revenues by $1,762,942 and expenditures by $1,276,009.
2. Refer this item back to staff for additional information or other adjustments to the
amendments.
CITY MANAGER’S RECOMMENDED ACTION:
The proposed amendment to the FY 2022/23 budget allows the budget to better reflect
new grant-funded projects and significant changes in CIP projects and operations.
Therefore, it is the recommendation of the City Manager that the City Council approve
Alternative No. 1, as described above.
CITY OF AMES, IOWA
2022/23
FINAL AMENDMENTS
1
REVENUE SUMMARY BY FUND
% Change
2022/23 2022/23 2022/23
Change
from
Adjusted
Final
Changes
Final
Amended Adjusted General Fund 42,278,158 1,500 42,279,658 0.0% Special Revenue Funds: Local Option Sales Tax 10,570,229 - 10,570,229 0.0%
Hotel/Motel Tax 2,696,946 - 2,696,946 0.0%
Road Use Tax 9,010,025 - 9,010,025 0.0%
Police Forfeiture 8,786 - 8,786 0.0%
Public Safety Donations/Grants 76,521 13,548 90,069 17.7%
Animal Shelter Donations 53,200 - 53,200 0.0%
City-Wide Housing Programs 13,100 - 13,100 0.0%
CDBG Program 1,272,623 - 1,272,623 0.0%
HOME Program 2,393,030 - 2,393,030 0.0%
CDBG COVID-19 CARES 150,085 - 150,085 0.0%
IEDA COVID-19 CARES 604,386 - 604,386 0.0%
HOME American Rescue Plan 1,269,248 - 1,269,248 0.0%
Employee Benefit Property Tax 2,236,059 - 2,236,059 0.0%
Police/Fire Retirement 1,000 - 1,000 0.0%
Parks & Rec Grants/Donations 227,500 3,500 231,000 1.5%
FEMA/COVID-19 Relief 81,201 - 81,201 0.0%
FEMA/Derecho 2020 Relief 61,608 - 61,608 0.0%
American Rescue Plan - - - Library Grants/Donations 325,028 - 325,028 0.0%
Utility Assistance 15,500 - 15,500 0.0%
Miscellaneous Donations - - - Developer Projects - - - Economic Development 28,032 5,710 33,742 20.4%
Tax Increment Financing (TIF) 1,336,440 - 1,336,440 0.0%
Total Special Revenue Funds 32,430,547 22,758 32,453,305 0.1%
Capital Project Funds:
Special Assessments 236,763 - 236,763 0.0%
Street Construction 15,342,097 (1,722,000) 13,620,097 -11.2%
Park Development 105,000 - 105,000 0.0%
Winakor Donation 20,000 - 20,000 0.0%
Indoor Aquatic Center Donations 2,733,647 - 2,733,647 0.0%
Council Priorities 335,000 - 335,000 0.0%
General Obligation Bonds 18,359,410 - 18,359,410 0.0%
Total Capital Project Funds 37,131,917 (1,722,000) 35,409,917 -4.6%
2
REVENUE SUMMARY BY FUND, continued
Percentage
2022/23 2022/23 2022/23
Change
from
Adjusted
Final
Changes
Final
Amended Adjusted
Permanent Funds:
Cemetery Perpetual Care 24,352 - 24,352 0.0%
Furman Aquatic Center Trust 10,000 - 10,000 0.0%
Total Permanent Funds 34,352 - 34,352 0.0%
Enterprise Funds:
Airport Operations 315,916 14,301 330,217 4.5%
Airport Improvements 977,110 479,974 1,457,084 49.1%
Airport Sigler Reserve 2,843,160 - 2,843,160 0.0%
Water Utility 13,928,352 - 13,928,352 0.0%
Water Construction 9,176,977 - 9,176,977 0.0%
Water Sinking 3,770,495 - 3,770,495 0.0%
Sewer Utility 10,580,234 604,725 11,184,959 5.7%
Sewer Improvements 19,539,333 2,203,967 21,743,300 11.3%
Sewer Sinking 542,234 - 542,234 0.0%
Electric Utility 72,043,860 - 72,043,860 0.0%
Electric Sinking 966,410 - 966,410 0.0%
Electric SunSmart 158,000 - 158,000 0.0%
Parking Operations 1,028,139 2,200 1,030,339 0.2%
Parking Capital Reserve 687,306 - 687,306 0.0%
Transit Operations 16,461,448 - 16,461,448 0.0%
Transit Student Govt Trust 6,000 - 6,000 0.0%
Transit Capital Reserve 14,138,072 105,517 14,243,589 0.8%
Stormwater Utility 2,025,754 - 2,025,754 0.0%
Stormwater Improvements 2,074,000 - 2,074,000 0.0%
Ames/ISU Ice Arena 467,553 50,000 517,553 10.7%
Ice Arena Capital Reserve 80,800 - 80,800 0.0%
Homewood Golf Course 380,512 - 380,512 0.0%
Resource Recovery 5,008,700 - 5,008,700 0.0%
Total Enterprise Funds: 177,200,365 3,460,684 180,661,049 2.0%
Debt Service Fund 12,985,724 - 12,985,724 0.0%
3
REVENUE SUMMARY BY FUND, continued
Percentage
2022/23 2022/23 2022/23
Change
from
Adjusted
Final
Changes
Final
Amended Adjusted
Internal Service Funds:
Fleet Services 2,567,724 - 2,567,724 0.0%
Fleet Replacement Reserve 2,030,294 - 2,030,294 0.0%
Fleet Services Reserve 100,000 - 100,000
Information Technology 2,131,368 - 2,131,368 0.0%
Technology Replacement
Reserve 326,948 - 326,948 0.0%
Shared Communications 298,336 - 298,336 0.0%
Information Technology Reserve 118,000 - 118,000
Print Shop Services 122,419 - 122,419
Messenger Service 106,750 - 106,750
Risk Management 3,056,834 - 3,056,834 0.0%
Health Insurance 10,536,595 - 10,536,595 0.0%
Total Internal Service Funds: 21,395,268 - 21,395,268 0.0%
Total Revenues 323,456,331 1,762,942 325,219,273 0.6%
4
EXPENDITURE SUMMARY BY FUND
Percentage
2022/23 2022/23 2022/23 Change from
Adjusted
Final
Changes
Final
Amended Adjusted
General Fund 46,347,926 3,600 46,351,526 0.0%
Special Revenue Funds:
Local Option Sales Tax 15,479,907 (78) 15,479,829 0.0%
Hotel/Motel Tax 2,764,117 5,710 2,769,827 0.2%
Road Use Tax 11,913,993 (16,631) 11,897,362 -0.1%
Police Forfeiture 13,786 - 13,786 0.0%
Public Safety Donations/Grants 67,569 13,548 81,117 20.1%
Animal Shelter Donations 51,800 - 51,800 0.0%
City-Wide Housing Programs 15,218 - 15,218 0.0%
CDBG Program 1,272,623 - 1,272,623 0.0%
HOME Program 2,393,030 - 2,393,030 0.0%
CDBG/IEDA COVID-19 Relief 754,471 - 754,471 0.0%
HOME American Rescue Plan 1,269,248 - 1,269,248 0.0%
Employee Benefit Property Tax 2,236,059 - 2,236,059 0.0%
Police/Fire Retirement 90,000 - 90,000 0.0%
Parks & Rec Grants/Donations 378,562 3,500 382,062 0.9%
FEMA/COVID-19 Relief - - -
FEMA/Derecho 2020 Relief - - -
American Rescue Plan 7,617,233 (234,680) 7,382,553 -3.1%
Library Grants/Donations 416,964 - 416,964 0.0%
Utility Assistance 15,500 - 15,500 0.0%
Miscellaneous Donations 51,718 - 51,718 0.0%
Developer Projects - - -
Economic Development 28,032 5,710 33,742 20.4%
Tax Increment Financing (TIF) 1,099,252 - 1,099,252 0.0%
Total Special Revenue Funds: 47,929,082 (222,921) 47,706,161 -0.5%
Capital Project Funds:
Special Assessments 330,426 - 330,426 0.0%
Street Construction 13,199,154 (1,722,000) 11,477,154 -13.1%
Park Development 1,002,936 - 1,002,936 0.0%
Winakor Donation - - -
Indoor Aquatic Center Donations 2,733,647 2,733,647 0.0%
Council Priorities 2,264,579 - 2,264,579 0.0%
General Obligation Bonds 32,468,545 75,000 32,543,545 0.2%
Total Capital Project Funds: 51,999,287 (1,647,000) 50,352,287 -3.2%
5
EXPENDITURE SUMMARY BY FUND, continued
Percentage
2022/23 2022/23 2022/23 Change from
Adjusted
Final
Changes
Final
Amended Adjusted
Permanent Funds:
Cemetery Perpetual Care - - -
Furman Aquatic Center Trust 2,511 - 2,511 0.0%
Total Permanent Funds: 2,511 - 2,511 0.0%
Enterprise Funds:
Airport Operations 327,618 8,059 335,677 2.5%
Airport Improvements 3,823,108 541,405 4,364,513 14.2%
Airport Sigler Reserve 62,182 62,182 0.0%
Water Utility 21,661,927 (550,000) 21,111,927 -2.5%
Water Construction 8,981,400 - 8,981,400 0.0%
Water Sinking 3,728,540 - 3,728,540 0.0%
Sewer Utility 10,313,574 604,725 10,918,299 5.9%
Sewer Improvements 11,634,033 2,203,967 13,838,000 18.9%
Sewer Sinking 541,144 - 541,144 0.0%
Electric Utility 88,001,344 50,000 88,051,344 0.1%
Electric Sinking 966,556 - 966,556 0.0%
Electric SunSmart 187,312 187,312 0.0%
Parking Operations 1,578,355 - 1,578,355 0.0%
Parking Capital Reserve - - -
Transit Operations 18,501,613 105,517 18,607,130 0.6%
Transit Student Govt Trust - - -
Transit Capital Reserve 13,581,016 - 13,581,016 0.0%
Stormwater Utility 5,656,019 - 5,656,019 0.0%
Stormwater Improvements 2,074,000 - 2,074,000 0.0%
Ames/ISU Ice Arena 488,045 8,830 496,875 1.8%
Ice Arena Capital Reserve 108,266 - 108,266 0.0%
Homewood Golf Course 323,530 - 323,530 0.0%
Resource Recovery 5,455,473 - 5,455,473 0.0%
Total Enterprise Funds: 197,995,055 2,972,503 200,967,558 1.5%
Debt Service Fund 12,358,322 - 12,358,322 0.0%
6
EXPENDITURE SUMMARY BY FUND, continued
Percentage
2022/23 2023/23 2022/23 Change from
Adjusted
Final
Changes
Final
Amended Adjusted
Internal Service Funds:
Fleet Services 2,567,724 - 2,567,724 0.0%
Fleet Replacement 2,891,946 94,032 2,985,978 3.3%
Fleet Services Reserve 176,146 - 176,146 0.0%
Information Technology 2,131,368 - 2,131,368 0.0%
Information Technology
Replacement 703,841 5,316 709,157 0.8%
Shared Communications 298,336 1,569 299,905 0.5%
Information Technology Reserve 587,590 68,910 656,500 11.7%
Print Shop Services 122,419 - 122,419 0.0%
Messenger Service 106,750 - 106,750 0.0%
Risk Insurance 2,911,047 - 2,911,047 0.0%
Health Insurance 10,737,934 - 10,737,934 0.0%
Total Internal Service Funds: 23,235,101 169,827 23,404,928 0.7%
Total Expenditures 379,867,284 1,276,009 381,143,293 0.3%
7
FINAL AMENDMENT FUND CHANGES
General Fund
General Fund revenues have been increased by $1,500 to reflect a reimbursement to be received
from United Way for a laptop purchased by the City for the ASSET administrative position.
General Fund budget expenditures have been budgeted to increase by $3,600. This increase is
for the purchase of a laptop for ASSET, a conference for the DEI Coordinator, and minor expenses
in the Transportation Planning program in Public Works.
The overall effect of final amendments on the 2022/23 projected General Fund ending balance is
a decrease of $2,100.
Local Option Sales Tax
Local Option Sales Tax expenses have decreased by $78. Unallocated 2022/23 ASSET funding
of $11,652 was transferred to ACCESS ($5,575), The Bridge Home ($3,477), and The Salvation
Army ($2,600) for emergency shelter services. In Parks and Recreation, CIP project funding of
$17,300 was transferred from the Inis Grove Fencing project to the Inis Grove Tennis Court
Resurfacing project and $3,022 in project savings from play equipment installed at the Inis Grove
Shagbark Shelter was transferred to the Carr Park agility course project.
In Public Works CIP projects, $120,000 in funding was transferred from the Vet Med Shared Use
Path project to Accessibility Enhancements. Project savings of $31,917 from the 2018/19 Shared
Use Path Expansion project on Beedle Drive was transferred to the 2022/23 Asphalt Pavement
Improvements project and $78 in project savings from the FY 2021/22 Asphalt Pavement
Improvements project was returned to the fund balance.
The overall effect of final amendments on the 2022/23 projected Local Option Sales Tax fund
ending balance is an increase of $78.
Hotel/Motel Tax
In the Hotel/Motel Tax fund, $5,710 has been budgeted as the City’s 50% share of the economic
development assistance grant approved for Berdex USA.
Road Use Tax
Road Use Tax expenses have been decreased by $16,631. Traffic Operations and Traffic
Engineering have reductions of $11,400 and $4,200, respectively. Project savings of $37,515
from the Multi-Modal project at 13th Street and Clark Avenue have been transferred to the 2022/23
Asphalt Pavement Improvements project. Savings from two other CIP projects, the Grand Avenue
8
Capacity Study ($855) and the University Avenue/South Fourth Street Traffic Signal ($176) have
been returned to the fund balance.
The overall effect of final amendments on the 2022/23 projected Road Use Tax fund ending
balance is an increase of $16,631.
Public Safety Donations and Grants
In FY 2021/22, a separate fund was created for Fire donations and grants because of the
increasing number of grants the Fire Department was receiving. A small balance of Fire
Department donations remained in the original combined fund. As part of final amendments, a
transfer is budgeted to move the $185 balance from the Police Donations fund to the Fire
Donations and Grants fund.
Revenues and expenditures have also been increased by $13,363 in Public Safety Donations and
Grants for a new grant received by the Fire Department.
There is no overall effect from the transfer or grant on the Public Safety Donations and Grants
fund balance.
Parks and Recreation Donations and Grants
Soccer goals for Roosevelt Park have been budgeted at $3,500. The expenditure will be
reimbursed by a donation from the Friends of Roosevelt Park.
American Rescue Plan Funds
The expenditures for American Rescue Plan funding allocated to the Ames/ISU Ice Arena to help
mitigate the effects of COVID-19 on ice arena operations were originally budgeted in the American
Rescue Plan fund. These budget amounts have been removed and the funding will instead be
transferred directly to the Ice Arena fund.
The American Rescue Plan funding for the North Sunset Ridge Sanitary Sewer Extension has
been reduced by $534,680 due to developer funding for the project. From this project savings,
$300,000 has be transferred to the Prairie View Sanitary Sewer Extension project. The remaining
$234,680 in project savings will be reallocated to other projects.
Economic Development
In the Economic Development fund, $5,710 has been budgeted for the AEDC’s 50% share of the
economic development assistance grant approved for Berdex USA. A reimbursement revenue
9
from AEDC has also been budgeted, resulting in no change the Economic Development fund
balance.
Street Construction Fund
In the Street Construction Fund, grant funds totaling $1,890,000 have been removed from both
revenues and expenditures for the Cherry Avenue Extension project. Additional grant funding of
$168,000 has been added to revenues and expenses for additional funding received for the Ioway
Creek Shared Use Path project.
Final amendments will result in no net change to the Street Construction Fund balance.
G.O. Bond Funds
G.O. bond funded projects that have been dropped or closed include the Cherry Avenue
Extension project ($600,999), the 2020/21 Collector Street Improvements project on East 20th
Street ($545,250 in project savings), and 2021/22 Asphalt Pavement Improvements ($206,639 in
project savings). The unutilized bond funding has been transferred to unallocated bond funds to
be reprogrammed for other projects.
Funding of $75,000 has also been added as part of final amendments as a contingency for legal
fees and professional services associated with G.O. debt issuance.
Airport Operations
In Airport Operations, revenues for hangar rental and fuel have been increased by $14,301.
Operating expenses have also been increased by $8,059, largely for equipment repairs at the
Airport.
The net effect on the Airport Operations Fund is a $6,242 projected increase to the FY 2022/23
fund balance.
Water Utility Fund
Operating savings of $25,000 in W&PC Administration have been transferred to Water Plant
Operations to cover the cost of additional expenses.
In Water Distribution CIP, funding of $550,000 for the Cherry Avenue Water Line Extension has
been removed, resulting in a $550,000 increase to the projected Water Utility Fund balance for
FY 2022/23. The additional funding provided by the Cherry Avenue project will be used to mitigate
increased debt service costs for the North River Valley Well Field project.
10
Sewer Utility Fund
In the Sewer Utility Fund, funding of $604,725 has been budgeted for the developer funded
expenses associated with the North Sunset Ridge Sanitary Sewer project. A reimbursement
revenue has also been budgeted, resulting in no change to the projected FY 2022/23 fund
balance.
Sewer Improvements Fund
Revenues and expenses in the Sewer Improvements fund have been updated to match the most
current estimate of expenses for individual sanitary sewer rehabilitation projects that will be
funded using state revolving loan funding. The updated estimate increases both revenues and
expenses by $2,203,967.
Electric Utility Fund
Electric Production funding has been reallocated from Unit 7 auxiliary equipment ($55,000) and
Unit 8 auxiliary equipment ($55,000) to cover additional expenses associated with the ash pond.
In Electric CIP, project savings in the Unit 8 Turbine/Generator Overhaul project ($68,055) and
the Unit 7 Main Steam Line Insulation project ($210,000) have been transferred to the Fuel Oil
Piping Replacement project. Funding of $50,000 has also been brought forward from FY 2023/24
for the early start of the Power Plant Roof project.
Final amendments will result in reducing Electric’s projected ending fund balance for FY 2022/23
by $50,000.
Parking Operations Fund
Parking revenues have been increased by $2,200, with no changes in expenses. This change
will increase the projected FY 2022/23 fund balance by $2,200.
Transit and Transit Capital Reserve Funds
Transit Fund expenses have been increased by $105,517. This amount is an additional transfer
to the Transit Capital Reserve Fund for the CyRide HVAC Phase 3 project ($97,589) and
additional local funding for minibuses ($7,928).
11
The net effect of the additional transfers is a projected $105,517 decrease to the Transit
Operations fund balance, and a $105,517 increase to the Transit Capital Reserve Fund.
Stormwater Utility Fund
Funding of $250,008 in the Stormwater Quality program has been transferred to the Erosion
Control project on Eisenhower Avenue ($150,000) and to stormwater improvements associated
with the 2021/22 Concrete Improvements project ($100,008).
Ice Arena Operations Fund
Ice Arena revenues have been increased by $50,000 to reflect the transfer from American Rescue
Plan funding that was allocated to the Ice Arena to help mitigate the impact on COVID-19 on ice
arena operations. Expenses have been increased by $8,830 for a new scoreboard for the ice
arena.
The net effect on the Ice Arena Fund is a $41,170 projected increase to the fund balance in FY
2022/23.
Fleet Services Replacement Fund
Fleet Services Replacement Fund expenses will increase by $94,032 to cover the cost of a forklift
for Electric Services ($45,000), the upfitting of a truck for Public Works ($39,032), and a mower
for the Airport ($10,000).
Technology Replacement Fund
Technology Replacement Fund expenses will increase by $5,316 to purchase a shared color
printer for Public Works and Planning and Housing.
Shared Communications System Fund
Shared Communications expenses will increase by $1,569 due to increased software
maintenance costs.
Technology Reserve Fund
Expenses in the Technology Reserve fund will increase by $68,910. The largest portion of the
change is to provide $64,000 in funding for a necessary upgrade to the City’s phone system
software.
REVENUES & OTHER FINANCING SOURCES
Total Budget
as Certified
or Last Amended
Current
Amendment
Total Budget After
Current Amendment
Taxes Levied on Property 1 33,537,181 -11,049 33,526,132
Less: Uncollected Delinquent Taxes - Levy Year 2 0 0 0
Net Current Property Tax 3 33,537,181 -11,049 33,526,132
Delinquent Property Tax Revenue 4 0 0 0
TIF Revenues 5 1,331,440 5,000 1,336,440
Other City Taxes 6 11,901,183 1,314,168 13,215,351
Licenses & Permits 7 1,681,190 -45,000 1,636,190
Use of Money & Property 8 21,748,881 -1,447,492 20,301,389
Intergovernmental 9 33,707,771 25,964,289 59,672,060
Charges for Service 10 323,729,280 12,413,871 336,143,151
Special Assessments 11 236,763 0 236,763
Miscellaneous 12 8,511,828 -3,520,795 4,991,033
Other Financing Sources 13 30,690,410 16,519,943 47,210,353
Transfers In 14 17,155,860 4,178,404 21,334,264
Total Revenues & Other Sources 15 484,231,787 55,371,339 539,603,126
EXPENDITURES & OTHER FINANCING USES
Public Safety 16 21,929,174 -456,315 21,472,859
Public Works 17 8,140,600 52,340 8,192,940
Health and Social Services 18 1,772,704 1,994 1,774,698
Culture and Recreation 19 10,155,576 -86,155 10,069,421
Community and Economic Development 20 4,513,702 5,186,064 9,699,766
General Government 21 4,827,985 -419,337 4,408,648
Debt Service 22 12,334,750 23,572 12,358,322
Capital Projects 23 84,150,873 -11,531,985 72,618,888
Total Government Activities Expenditures 24 147,825,364 -7,229,822 140,595,542
Business Type/Enterprise 25 402,394,130 2,711,619 405,105,749
Total Gov Activities & Business Expenditures 26 550,219,494 -4,518,203 545,701,291
Transfers Out 27 17,155,860 4,178,404 21,334,264
Total Expenditures/Transfers Out 28 567,375,354 -339,799 567,035,555
Excess Revenues & Other Sources Over
(Under) Expenditures/Transfers Out 29 -83,143,567 55,711,138 -27,432,429
Beginning Fund Balance July 1, 2022 30 912,389,570 0 912,389,570
Ending Fund Balance June 30, 2023 31 829,246,003 55,711,138 884,957,141
Explanation of Changes: Changes to the FY 2022/23 budget reflect updated revenue and operating expenditure projections, as well as revised costs for
capital projects and updated grant and other project funding.
NOTICE OF PUBLIC HEARING - AMENDMENT OF CURRENT BUDGET
City of AMES
Fiscal Year July 1, 2022 - June 30, 2023
The City of AMES will conduct a public hearing for the purpose of amending the current budget for fiscal year ending June 30, 2023
Meeting Date/Time: 5/23/2023 06:00 PM Contact: Nancy Masteller Phone: (515) 239-5122
Meeting Location: 515 Clark Avenue, Ames, Iowa 50010
There will be no increase in taxes. Any residents or taxpayers will be heard for or against the proposed amendment at the time and place specified above. A
detailed statement of: additional receipts, cash balances on hand at the close of the preceding fiscal year, and proposed disbursements, both past and
anticipated, will be available at the hearing. Budget amendments are subject to protest. If protest petition requirements are met, the State Appeal Board will
hold a local hearing. For more information, consult https://dom.iowa.gov/local-gov-appeals.
05/02/2023 03:24 PM Page 1 of 1
1
ITEM#: 38
DATE: 05-23-23
DEPT: P&H
COUNCIL ACTION FORM
SUBJECT: ZONING TEXT AMENDMENT FOR SETBACK ENCROACHMENTS FOR
ACCESSORY STRUCTURES
BACKGROUND:
City Council referred to staff a request for information related to “landscape accents” as
an exception to setbacks. On February 28, 2023, City Council reviewed a staff report and
examples of structures that are permitted to project into required setbacks. City Council
directed staff to prepare a zoning text amendment to modify the language in Municipal
Code Section 29.402(2)(c)(viii) to accomplish the following:
1. Create greater definition of what constitutes a landscape accent, and
2. Limit landscape accents that exceed fence height limitations to a maximum of three
structures that are no greater in size than an 8-foot x 8-foot footprint.
The Zoning Ordinance considers essentially all constructed improvements above ground
to be structures. The Zoning Ordinance requires all structures to meet setbacks based
upon the zoning district and type of structure unless specifically exempted.
Residential zoning districts typically have a 25-foot front yard setback, side setbacks of 6
or 8 feet for 1- and 2-story dwellings respectively, and a rear yard setback of 20 feet.
However, certain features are allowed to fully project into required setbacks as defined in
the Zoning Ordinance, such as stairs, 24-inch-high decks, driveways, fences, accessory
buildings, porches, etc. Section 29.402(2)(c) includes a list of these items allowed as full
projections (see Attachment A).
In 2020, edits to the language in Section 29.402 were included as part of Ordinance
#4425. The general intent was to clarify requirements and expectations for the extension
of building features into required setbacks as well as offer additional flexibility in the
allowances for certain extensions. Small items such as arbors no greater than 10 square
feet and statuary of up to four feet were previously allowed. However, in 2020, the
allowances were broadened to allow for a greater range of features with the intent that it
did not cause yard areas to become fenced inconsistent with fence standards.
Structures and features that meet the definition of being a landscape accent are not
subject to setbacks, whereas a fence may be in a setback, but is limited in height to four
feet within a front yard or six feet within a side or rear yard. The current standard is quoted
below.
2
Section 29.402 (2) (c) viii. Landscape accents that include but are not limited to
arbors with a footprint coverage area no greater than 15 square feet; fountains and
statuary up to four feet in height, and constructed ponds and waterfalls at or below
finished grade, and similar incidental landscape accents. The design and location
of accent features shall not have the effect of creating a continuous wall that does
not meet fence standards.
The 2020 change in the text was intended to allow non-intrusive, incidental landscape
accents within a setback. Although some descriptive characteristics were included in the
text, the lack of a permit approval process and clear expectations to size and quantity of
these incidental landscape features has become problematic in application of the text for
both the height of poles, enclosing structures, fences/trellis, and the overall size of
features.
Per City Council’s direction staff has prepared an ordinance to amendment Section
29.402 (2)(c ).
Proposed Section 29.402(2)(c)(viii). Landscape accents that include features and
structures, arbors less than 15 square feet, fountains and statuary up to four feet in
height in front yards and six feet in other yards, and constructed ponds and waterfalls at
or below finished grade, and similar incidental landscape accents. Landscape accents
are distinct structures separate from fence standards. An exception to the height limit is
allowed for up to three structures within a front, rear, and side yard setbacks if each of
the structures does not exceed eight feet in either length or width. Examples of the
exception include arbors or arches attached to fences, planting bend trellises, garden
tables, standalone panels, trellis, poles, statues, arbors.
Staff has also adjusted how light poles and flag poles are addressed within the setback
projection section to address the number of poles and their relationship to other features
on the site as result of this proposed change. The proposed revision limits the number of
flag poles to three within setbacks and clarifies that outdoor lighting poles are permitted
within setbacks for parking lots, driveways, and walkways.
In providing its direction to modify the language in Section 29.402(2)(c)(viii), the City
Council focused on the number and size of accents rather than the height, by limiting the
landscape accents to a maximum of three that are no greater in size than 8x8 feet as the
footprint of the structure. This generic dimensional limitation can then allow for structures
to be utilized to shield a patio or window, create vertical decorative features, to grow
plants, etc. The philosophy is that up to three eight-foot wide or long accents would not
completely encroach upon a yard area and enclose it like a fence. The language would
apply to standalone objects such as poles, garden tables, arbors, trellises, etc. No height
limit is prescribed for these features.
Staff believes that the language will accommodate property owners desiring ornamental
features and garden features, such as in a front yard, while trying to ensure the yard does
not become fenced and closed without meeting fence height limitations.
3
As drafted, the exception for 8x8 foot structures would allow for three such
structures in any given yard area (e.g., three for each of the front, left side, right
side, and a rear.) However, if desired by the City Council, the allowance could be
restricted to a maximum number for the entire property rather than up to three per
yard/setback area.
PLANNING & ZONING COMMISSION RECOMMENDATION:
On May 3, 2023, the Planning & Zoning Commission voted 5-0 to recommend approval
of the modified text for Section 29.402(2)(c)(vii) which limits the number of landscape
accents that exceed fence heights to three structures that are no greater in any
dimension than 8x8 feet.
ALTERNATIVES:
1. Approve first reading of text amendments for Section 29.402(2)(c)(viii) and (xv)
and a new subsection 2(c)(xvi), which would modify the text to limit the number of
landscape accents in any individual yard area that exceed fence heights to three
structures, with such landscape accents being no greater in any dimension than
eight feet and addressing flagpoles and outdoor lighting poles, as shown in the
attached ordinance.
2. Approve first reading of a text amendment with alternative language for Section
29.402(2)(c)(viii), (xv) and (xvi).
3. Do not approve the proposed text amendment.
CITY MANAGER’S RECOMMENDED ACTION:
A text amendment is appropriate to assist in administration of the allowed projections into
setbacks compared to the current language. The proposed text amendment will clarify
requirements and expectations for landscape accents while offering substantial flexibility.
Therefore, it is the recommendation of the City Manager that the City Council approve
Alternative #1.
4
ATTACHMENT A
Current Zoning Code Requirements for Extensions into Setbacks
Sec. 29.402. SETBACKS.
(1) Building Setback Standard. Except as provided below, all buildings and structures,
Principal and Accessory, shall be located to comply with the minimum and maximum
Building Setbacks established for Principal and Accessory Buildings listed in each
Zone Development Standards Table, Supplemental Development Standards Table,
condition, or other regulation applicable to the lot or the use being employed at the
site.
(2) Extensions into Required Building Setbacks. Certain building elements and site
features are allowed to be located within or project into required setbacks.
(c) Full projections allowed. In addition to the minor projections listed in the
previous section, the following features are allowed to fully project into
required setbacks:
(i) Covered walkways leading to main entrances in commercial and industrial
zones;
(ii) Uncovered stairways (including landings), wheelchair lifts, and accessible
access ramps and associated handrails that lead directly to a first floor,
basement, or at-grade building entrance;
(iii) At-grade steps, above-grade steps up to three feet in height, and
associated handrails, sidewalls, and landings;
(iv) Uncovered decks, with or without railings, no higher than 24 inches above
finished grade;
(v) Retaining walls that retain fill and which are up to four feet in height in front
setbacks and up to six feet in height in side and rear setbacks.
(vi) Retaining walls of any height that retain existing natural grade;
(vii) Driveways, patios, sidewalks, and similar at-grade surfaces;
(viii)Landscape accents that include but are not limited to arbors with a
coverage area no greater than 15 square feet; fountains and statuary up to
four feet in height, and constructed ponds and waterfalls at or below finished
grade, and similar incidental landscape accents. The design and location of
accent features shall not have the effect of creating a continuous wall that does
not meet fence standards.
(ix) Mechanical Units (in rear and side yards only);
(x) Play structures (within rear and side yards only), no closer than three feet
to property lines;
(xi) Fences as allowed in Section 29.408(2), Note features attached to a fence
are considered part of a fence.; (STAFF NOTE-Fences limited to 4 feet in
height anywhere in a front yard, even if it is beyond the first 25-foot setback.
5
Fences may be up to 6 feet in height in side and rear yard setbacks, anything
greater in height would need to meet setbacks.)
(xii) Planter boxes/walls at allowable fence heights;
(xiii) Alternative Energy devices as allowed in Sections 29.1309 & 29.1310;
(xiv) Satellite dishes less than one meter in diameter;
(xv) Mailboxes, little libraries, cluster box units, flagpoles, and lamp poles;
(xvi) Signs are subject to the standards of Chapter 21 and Chapter 29. Free
standing signs described as ground, pole, or monument signs, including any
support structure of said signs, where the sign has less than 150 square feet
of coverage. Signs attached to a principal building, such as wall signs and
projecting signs, that do not have support extending to the ground;
(xvii) Public Art when located within a public art easement accepted by the
City of Ames.
(xviii) Bicycle Parking Systems. Bicycle Parking Systems may be located in
the front setback of nonresidential zoning districts when it is no higher than
four feet in height and it does not interfere with required landscaping. This
exception does not allow for parking areas where otherwise not permitted.
6
ATTACHMENT B
Proposed Ordinance
ORDINANCE NO. ____________
AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF
THE CITY OF AMES, IOWA, BY AMENDING SECTION
29.402(2)(c)(viii) AND (xv) AND ENACTING A NEW
SUBSECTION 2(c)(xvi) RENUMBERING THE SUBSEQUENT
SUBSECTIONS OF 29.402(2)(c) THEREOF, FOR THE
PURPOSE OF AMENDING THE STANDARDS FOR
LANDSCAPE ACCENTS WITHIN BUILDING SETBACKS AND
REPEALING ANY AND ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT TO THE EXTENT OF SUCH
CONFLICT; AND ESTABLISHING AN EFFECTIVE DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby
amended by amending Section 29.402(2)(c)(viii) and (xv) and enacting a new subsection 2(c)(xvi) and
renumbering subsequent subsections of 29.402(2)(c) thereof as follows:
“Sec. 29.402. SETBACKS.
…
(2)Extensions into Required Building Setbacks. Certain building elements and site
features are allowed to be located within or project into required setbacks. Extensions of architectural
features into nonconforming setbacks may be granted as a minor area modification under Section 29.1506.
…
(c)Full projections allowed. In addition to the minor projections listed in the previous
section, the following features are allowed to fully project into required setbacks:
…
(viii) Landscape accents that include but are not limited to arbors with a coverage
area no greater than 15 square feet; fountains and statuary up to four feet in height, and constructed ponds
and waterfalls at or below finished grade, and similar incidental landscape accents. The design and location
of accent features shall not have the effect of creating a continuous wall that does not meet fence standards.
(viii) Landscape accents that include features and structures, arbors less than 15
square feet, fountains and statuary up to four feet in height in front yards and six feet in other yards, and
constructed ponds and waterfalls at or below finished grade, and similar incidental landscape accents.
Landscape accents are distinct structures separate from fence standards. An exception to the height limit is
allowed for up to three structures within a front, rear, and side yard setbacks if each of the structures does
not exceed eight feet in either length or width. Examples of the exception include arbors or arches attached
to fences, planting bend trellises, garden tables, standalone panels, trellis, poles, statues, arbors.
…
(xv) Mailboxes, little libraries, cluster box units, flagpoles up to three; and lamp
poles;
(xvi) Outdoor lighting poles for driveways, sidewalks, and parking lots;
…”
Section Two. All ordinances, or parts of ordinances, in conflict herewith are hereby repealed to
the extent of such conflict, if any.
Section Three. This ordinance shall be in full force and effect from and after its passage and
publication as required by law.
Passed this day of , 2023.
_____________________________________________________________________________
Renee Hall, City Clerk John A. Haila, Mayor
1
ITEM #: 39
DATE: 05-23-23
DEPT: W&PC
COUNCIL ACTION FORM
SUBJECT: INDUSTRIAL PRETREATMENT PROGRAM – LOCAL LIMITS
BACKGROUND:
On March 1, 2022, the Water Pollution Control Facility (WPCF) was issued a new National
Pollutant Discharge Elimination System permit from the Iowa Department of Natural
Resources (DNR). One requirement of the NPDES permit is to evaluate the adequacy of
the Local Limits that are established as part of the Industrial Pretreatment Program (IPP).
The objective of the IPP is to protect the WPCF by:
Preventing discharge of pollutants to the WPCF that will inhibit treatment plant
operations or pass through untreated;
Protecting the safety of workers and the general public;
Improving the ability to recycle and reclaim wastewater and biosolids; and,
Enabling compliance with any permits or other laws or regulations that the WPCF
may be subjected to.
Staff completed the required Local Limit evaluation earlier this year and on March
28, 2023, Council adopted on third reading the amended limits. Staff submitted the
Local Limit evaluation to the Iowa DNR for review and approval. After reviewing the
submission, DNR required that the Local Limit for mercury be recalculated to
account for a site-specific water quality standard. Staff performed the recalculation
which resulted in a proposed Local Limit of 0.0056 mg/L which is more restrictive
than the current Local Limit of 0.01 mg/L. This revision to the Local Limit for
mercury, when compared to monitoring data from the past three years, would not
have caused any industrial user to be classified as being in “significant non-
compliance” with the new limit.
The recalculated Local Limit for mercury was submitted to the Iowa DNR for review.
The full set of Local Limits, including mercury, has now received approval by the
Iowa DNR. As part of the approval process, a 45-day public comment period provided
interested parties an opportunity to object to the proposed limits. Additionally, on May 15,
2023, staff notified all industrial users of the proposed Local Limit revisions. Included in
the letter was the timeline for formally revising the Local Limit for mercury in Chapter 28
of the Municipal Code. As of May 19, no responses were received to either the public
notice or the letters sent to local industries.
Following Council approval, staff will formally amend all Industrial Pretreatment Program
permits to reflect the revised Local Limits.
2
ALTERNATIVES:
1. Approve on first reading the attached ordinance revising Chapter 28 of the
Municipal Code to amend the Industrial Pretreatment Program Local Limits.
2. Direct staff to modify the attached ordinance.
3. Do not approve the ordinance.
CITY MANAGER’S RECOMMENDED ACTION:
Approval of the Local Limits is required by the Iowa Department of Natural Resources as
part of the National Pollutant Discharge Elimination System permit received on March 1,
2022. Staff has completed the evaluation. The proposed Local Limits are expected to
allow the Industrial Pretreatment Program to meet its goals and are not expected
to cause negative consequences for industrial users. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1, as
described above.
ORDINANCE NO. _________
AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF
THE CITY OF AMES, IOWA, BY AMEDNING SECTION
28.309 THEREOF, FOR THE PURPOSE OF AMENDING
PRETREATMENT LOCAL LIMITS ESTABLISHED
REPEALING ANY AND ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT TO THE EXTENT OF SUCH
CONFLICT; AND ESTABLISHING AN EFFECTIVE DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the
same is hereby amended by amending Section 28.309, Pretreatment Local Limits
Established, as follows:
“Sec. 28.309 Pretreatment Local Limits Established.
Pollutant Local Limit
(mg/L, Unless Otherwise Noted)
Acetone 16.4
Ammonia 225
Arsenic 0.03
Benzene 0.05
BTEX 0.75
Cadmium 0.04
cBOD 5 1,800
Copper 0.57
Chemical Oxygen Demand (COD) 2,700
Cyanide 0.84
Lead 0.94
Mercury 0.0056
Molybdenum 0.31
Nickel 9.6
Oil & Grease 300
pH 6.0-10.0 Standard Units
Phenol 1.8
Selenium 0.09
Silver 0.07
Sulfide 2.0
Temperature <65.5°C”
Total Chromium 0.95
Total Kjeldahl Nitrogen 280
Total Petroleum Hydrocarbons 10.0
Total Suspended Solids 1,600
Zinc 3.8
Section Two. All ordinances, or parts of ordinances, in conflict herewith are
hereby repealed to the extent of such conflict, if any.
Section Three. This ordinance shall be in full force and effect from and after its
passage and publication as required by law.
Passed this day of , .
_______________________________ ___________________________________
Renee Hall, City Clerk John A. Haila, Mayor
1
ITEM #: 40
DATE: 05-23-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: 2023/24 TRAFFIC SIGNAL PROGRAM (S. DUFF AVE & CHESTNUT
STREET)
BACKGROUND:
The annual Traffic Signal Program provides for replacing older traffic signals and for
constructing new traffic signals. This will result in improved visibility, reliability, and
appearance of signals. This program also provides for maintenance needs as well as
traffic signal system upgrades as technology advances. This project includes the traffic
signal replacement at the intersection of S. Duff Avenue and Chestnut Street. The
construction of this project has been coordinated to coincide with the DOT’s resurfacing
project of Highway 69 in 2024. The resurfacing project will also replace the pedestrian
ramps at this intersection.
On May 17, 2023, bids were received for this project as follows:
Bidder Total Bid
Engineer’s Estimate $208,257.00
Van Maanen Electric $256,658.30
Revenues and expenses for this project are as follows:
ALTERNATIVES:
1. a. Accept the report of bids for the 2023/24 Traffic Signal Program (S. Duff Ave &
Chestnut Street)
b. Approve the final plans and specifications for this project.
Revenues Expenses
CIP Road Use Tax (RUT) $ 456,000 Administration $ 25,000
Design 23,100
Construction 256,658.30
Signal Cabinet (est) 50,000
Signal Poles (est) 75,000
Total $ 456,000 Total $429,758.30
2
c. Award the 2023/24 Traffic Signal Program (S. Duff Ave & Chestnut Street) to
Van Maanen Electric, Inc. of Newton, Iowa in the amount of $256,658.30.
2. Award the contract to one of the other bidders.
3. Do not proceed with this project.
CITY MANAGER’S RECOMMENDED ACTION:
By awarding this project, it will be possible to move forward with upgrades to an important
intersection. Therefore, it is the recommendation of the City Manager that the City Council
adopt Alternative No. 1, as noted above.
N 1 inch = 6,612 feet
Date: 4/18/2023
2023/24 Traffic Signal ProgramS. Duff Avenue & Chestnut Street Project Location
1
ITEM #: 41
DATE: 05-23-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: 2025/26 TRAFFIC SIGNAL PROGRAM (S. DUFF AVE & S. 3RD STREET)
BACKGROUND:
The annual Traffic Signal Program provides for replacing older traffic signals and for
constructing new traffic signals. This will result in improved visibility, reliability, and
appearance of signals. This program also provides for maintenance needs as well as
traffic signal system upgrades as technology advances.
The signal at the intersection of S Duff Ave/ S 3rd St is programmed for FY 2025/26
in the Capital Improvement Plan (CIP). However, the Iowa DOT will be resurfacing
S Duff Ave in 2024, so this project will only include the underground traffic signal
work (footings and conduit) to prepare for the resurfacing project. FY 2025/26 of
the Traffic Signal Program will be revised in the CIP to reflect only the remaining
work to replace the traffic signal utilizing this new underground infrastructure.
Since Ames Area Metropolitan Planning Organization planning funds are being
utilized for the 2022/23 Traffic System Capacity Improvements, $152,000 of Road
Use Tax funds originally budgeted for the Capacity studies are now available to be
used to complete this underground signal work.
On May 17, 2023, bids were received for this project as follows:
Bidder Total Bid
Engineer’s Estimate $82,784.63
Van Maanen Electric $108,692.00
Revenues and expenses for this project are as follows:
Revenues Expenses For Underground Work
Road Use Tax Savings $ 152,000 Administration $ 2,500.00
Design 13,700.00
Construction
(est)
108,692.00
Total $ 152,000 Total $ 124,892.00
2
ALTERNATIVES:
1. a. Accept the report of bids for the 2025/26 Traffic Signal Program (S. Duff Ave &
S. 3rd Street – which includes footings and conduit only)
b. Approve the final plans and specifications for this project.
c. Award the 2025/26 Traffic Signal Program (S. Duff Ave & S. 3rd Street) to Van
Maanen Electric, Inc. of Newton, Iowa in the amount of $108,692.00.
2. Award the contract to one of the other bidders.
3. Do not proceed with this project.
CITY MANAGER’S RECOMMENDED ACTION:
By awarding this project, it will be possible to coordinate this underground signal work
with the DOT resurfacing project, thereby avoiding the City having to rebuild the
pedestrian and ramp improvements that will be done by the IDOT in the summer of 2024
when the traffic signals are installed in FY 2025/26. Therefore, it is the recommendation
of the City Manager that the City Council adopt Alternative No. 1, as noted above.
1
ITEM #: ____42___
DATE: 05-23-23
DEPT: __FIRE_
COUNCIL ACTION FORM
SUBJECT: NUISANCE ASSESSMENT – DEMOLITION OF DANGEROUS GARAGE
LOCATED AT 1122 CLARK AVENUE
BACKGROUND:
City staff has demolished a dangerous garage at the property listed below. The work was
completed, and a bill has been mailed to the individual. To date, the bill has not been
paid. The process for nuisance assessments is followed in most cases when the City
incurs expenses for maintenance of private property.
Council action is necessary to certify the expense for the work to the County Treasurer to
be collected in the same manner as property taxes. A certified notice of this hearing has
been mailed to the property owner.
Donna Kennedy $ 3500
1122 Clark Avenue
Ames, Iowa 50010
Demolition of a dangerous garage on property located at 1122 Clark Avenue
Worked performed February 2023
The property owner failed to pay the bill, and a decision was made to proceed to assess
the charges as a nuisance assessment under Iowa Code Section 5.403(2)(g). The
process for nuisance assessments is followed in most cases when the City incurs
expenses for maintenance of private property.
This assessment amount is higher than typical nuisance abatement assessment
amounts. The City Attorney has advised that, due to the amount of the assessment, the
Council may assess costs in a similar manner as street or utility improvements and paid
by the property owner over time. Staff is proposing that the assessment costs be paid
over a term of 10 years, with an annual interest rate equal to the yield on a 10-year U.S.
Treasury (3.7%).
ALTERNATIVES:
2
1. Authorize staff to file an assessment of the above-described demolition costs with
the Story County Treasurer over a term of ten years with an annual interest rate of
3.7%.
2. Authorize staff to file an assessment of the above-described demolition costs at
another term length or interest rate allowable under Iowa law.
3. Do not certify this cost to the County Treasurer and instead, absorb the cost.
CITY MANAGER’S RECOMMENDED ACTION:
City Council approval is necessary to certify these costs to the County Treasurer so they
may be collected in the same manner as property taxes. The amount to be collected is
higher than a typical assessment for a nuisance issue, and therefore collecting the total
in one payment may present an undue burden on the property owner. Spreading the
assessment over a term of 10 years with a 3.7% annual interest rate would allow the costs
to be recouped in smaller payments.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1, as described above.