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HomeMy WebLinkAbout~Master - April 11, 2023, Regular Meeting of the Ames City CouncilAGENDA REGULAR MEETING OF THE AMES CITY COUNCIL COUNCIL CHAMBERS – CITY HALL April 11, 2023 NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public during discussion. If you wish to speak, please complete an orange card and hand it to the City Clerk. When your name is called, please step to the microphone, state your name for the record, and limit the time used to present your remarks in order that others may be given the opportunity to speak. The normal process on any particular agenda item is that the motion is placed on the floor, input is received from the audience, the Council is given an opportunity to comment on the issue or respond to the audience concerns, and the vote is taken. On ordinances, there is time provided for public input at the time of the first reading. CALL TO ORDER: 6:00 p.m. PROCLAMATIONS: 1. Proclamation for “Economic Development Week,” May 8 – 12, 2023 2. Proclamation for “Fair Housing Month,” April 2023 PRESENTATION: 3. Presentation of “A Home for Everyone” Award by Ames Human Relations Commission CONSENT AGENDA: All items listed under the Consent Agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time the Council members vote on the motion. 4. Motion approving payment of claims 5. Motion approving Minutes of Regular Meeting on March 28, 2023, and Special Meeting on March 21, 2023, and March 30, 2023 6. Motion approving Change Orders for period March 16-31, 2023 7. Motion approving premise update of Class C Retail Alcohol License – Sams Place, 125 Main Street 8. Motion approving ownership updates of Class C Liquor License – Cinemark Movies 12, 1317 Buckeye Avenue 9. Motion approving new 5-Day license (April 28 – May 2, 2023), Class C Retail Alcohol License – Christiani’s Events, 2601 East 13th Street 10. Motion approving new Class C Retail Alcohol License – Pasta al Forno, 2601 East 13th Street 11. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor Licenses a. Class C Liquor License with Catering Privilege and Outdoor Service – Cyclone Experience Network, 1705 Center Drive Hilton Coliseum b. Class C Liquor License with Catering Privilege and Outdoor Service – Perfect Games Inc., 1320 Dickinson Avenue 2 c. Special Class C Liquor License with class B Native Wine Permit – Szechuan House, 3605 Lincoln Way d. Class C Liquor License with Catering Privilege and Outdoor Service – Provisions Lot F, 2400 North Loop Drive e. Class C Beer Permit and Class B Wine Permit – Hy-Vee Fast and Fresh #2, 636 Lincoln Way 12. Resolution approving exception to Section 22.32(c)(2)(v) to allow alcohol service in Sidewalk Café at Della Viti, 323 Main Street, Ste. 102 13. Motion setting July 18 and December 19, 2023, as Regular City Council meetings and canceling City Council meetings on July 25 and December 26, 2023 14. Resolution approving appointment to Property Maintenance Appeals Board 15. Resolution approving request from Heartland Senior Services to modify its FY 2022/23 ASSET Contract by reallocating $4,500 from Activity and Resource Center, $2,590 from Congregate Meals, and $6,500 from Outreach to the Home Delivered Meals program for a total of $13,590 16. Resolution approving award of contract to RESCO, of Ankeny, Iowa, for the purchase of Electric Services aluminum cable in accordance with the bid amount of $69,416.25 (inclusive of Iowa sales tax) 17. 2023 CyRide HVAC Improvement Project a. Motion rejecting award for bid alternate #1 and bid alternate #2 b. Resolution approving final plans and specifications and awarding contract to Mechanical Comfort Inc. of Ames, Iowa for the base bid in the amount of $534,750 for 2023 CyRide HVAC Improvement Project 18. Resolution approving Preconstruction Agreement with Iowa DOT for Highway 69 (Grand Avenue and South Duff Avenue) Resurfacing 19. Resolution approving contract and bond for Airport Underground Line Crossing with Voltmer, Inc. of Decorah, Iowa 20. Resolution approving contract and bond for Power Plant Maintenance Services Contract with The Waldinger Corporation, of Des Moines, Iowa 21. Resolution accepting the City Access Control System Project as complete by Commonwealth Electric Company of the Midwest, of Des Moines, Iowa, in the amount of $677,604 22. Resolution accepting the Power Plant Unit #7 Boiler Repair Project as complete by Helfrich Brothers Boiler Works, Inc., of Lawrence, Massachusetts PUBLIC FORUM: This is a time set aside for comments from th e public on topics of City business other than those listed on this agenda. Please understand that the Council will not take any action on your comments at this meeting due to requirements of the Open Meetings Law but may do so at a future meeting. The Mayor and City Council welcome comments from the public; however, at no time is it appropriate to use profane, obscene, or slanderous language. The Mayor may limit each speaker to three minutes. ADMINISTRATION: 23. Ames Urban Fringe Plan Update and 28E Extension 24. Persons living in their vehicles on City streets update 3 25. Resolution allocating FY 2022/23 City ASSET Reserved Funds for Housing Services 26. Requests for Ames Pridefest on September 30, 2023: a. Motion approving blanket Temporary Obstruction Permit and blanket Vending License b. Resolution approving closure of Douglas Avenue from Main Street to 6th Street and 5th Street between Kellogg and the alley east of Adams Funeral Home from 5:00 a.m. to 10:00 p.m. c. Resolution approving waiver of parking meter fees and enforcement d. Resolution approving waiver of fee for blanket Vending License PARKS & RECREATION: 27. Resolution approving Change Order No. 5 in the amount of $37,285.03 to Henkel Construction Company for the Steven L. Schainker Plaza bringing the total contract cost to $4,549,108.47, and direct staff to seek reimbursement from Confluence WATER AND POLLUTION CONTROL: 28. Resolution approving final plans and specifications and awarding contract to Keller Excavating, Inc., Boone, Iowa, in the amount of $10,200,955.80 for the North River Valley Well Field and Pipeline Project, contingent upon the Iowa Finance Authority approving the City’s construction loan 29. Resolution approving the Nutrient Reduction Facility Plan and direct staff to submit it to the Iowa Department of Natural Resources 30. Resolution approving amendment Number 1 to the professional services agreement with Strand Associates for design phase services related to the Water Pollution Control Facility Nutrient Reduction Modifications Project in the amount of $710,000 HEARINGS: 31. Hearing on Maximum Levy a. Resolution approving maximum levy amount of $23,666,001 for Fiscal Year 2023/24 b. Resolution setting April 25, 2023, as date of public hearing on Adjusted Budget for FY 2022/23 c. Resolution setting April 25, 2023, as date of final public hearing and adoption of budget for FY 2023/24 32. Hearing on proposal to enter into an essential loan agreement and to borrow money thereunder in a principal amount not to exceed $11,750,000: a. Resolution taking additional action on proposal to enter into a General Obligation Loan Agreements combining Loan Agreements, and providing for the levy of taxes to pay General Obligation Corporate Purpose Bonds, Series 2023 33. Hearing on proposal to enter into a general purpose loan agreement and to borrow money thereunder in a principal amount not to exceed $550,000: a. Resolution taking additional action on proposal to enter into a General Obligation Loan Agreements combining Loan Agreements, and providing for the levy of taxes to pay General Obligation Corporate Purpose Bonds, Series 2023 34. Hearing on Baker Subdivision 4 a. Resolution approving purchase agreement for the sale of City-Owned Lots 2-7 in the Baker Subdivision to Habitat for Humanity of Central Iowa 35. Hearing on Power Plant Renovations a. Motion accepting Report of Bids b. Resolution rejecting all bids and directing staff to re-evaluate the project 36. Hearing on Refuse Derived Fuel (RDF) Storage Bin Repair a. Motion accepting Report of Bids b. Resolution approving award of contract to Neumann Brothers, Inc., of Lawrence, Massachusetts, in the amount of $1,428,000 ORDINANCES: 37. Second reading of ordinance on rezoning a portion of the property adjacent to the southwest corner of Cameron School Road and GW Carver Avenue (The Bluffs at Dankbar Farms) 38. Second reading of ordinance to amend the Ames Municipal Code Sections 18.31(32) and (343) regulating parking on Bristol Drive and Hampton Street 39. Third passage and adoption of ORDINANCE NO. 4490 of rezoning Planned Unit Development (PUD) with Master Plan for 3216 Tripp Street – Baker Subdivision, Lot 27 from Residential Low Density (RL) to Residential Medium Density (RM) with PUD Overlay and Master Plan (continued from February 28, 2023, City Council meeting) 40. Third passage and adoption of ORDINANCE NO. 4496 on Zoning Text Amendment to Eliminate Rooftop Solar Panel Zoning Requirements 41. Third passage and adoption of ORDINANCE NO. 4497 to amend Ames Municipal Code Chapters 23 & 28 for Utility Connections and Fees and Rural Water Buyout Fees DISPOSITION OF COMMUNICATIONS TO COUNCIL: COUNCIL COMMENTS: ADJOURNMENT: Please note that this agenda may be changed up to 24 hours before the meeting time as provided by Section 21.4(2), Code of Iowa. MINUTES OF THE MEETING OF THE AMES AREA METROPOLITAN PLANNING ORGANIZATION (AAMPO) TRANSPORTATION POLICY COMMITTEE AND REGULAR MEETING OF THE AMES CITY COUNCIL AMES, IOWA MARCH 28, 2023 CALL TO ORDER: The Ames Area Metropolitan Planning Organization (AAMPO) Transportation Policy Committee meeting was called to order by Ames Mayor and voting member John Haila at 6:01 p.m. on the 28th day of March, 2023. Other voting members present were: Bronwyn Beatty-Hansen, City of Ames; Gloria Betcher, City of Ames; Amber Corrieri, City of Ames; Tim Gartin, City of Ames; Rachel Junck, City of Ames; Anita Rollins, City of Ames; Bill Zinnel, Boone County Supervisors; Jonathan Popp, Mayor of Gilbert, Linda Murken, Story County Supervisors; and Jacob Ludwig, Transit Board. Mayor Haila noted the change to the agenda format to move the Public Hearing out of consent and address it as a separate item. FISCAL YEAR 2024 TRANSPORTATION PLANNING WORK PROGRAM: Public Works Director John Joiner noted that the draft Work Program was included in the Committee Action Form, welcoming any questions from the Committee Members and offering to provide a brief presentation if desired. Mayor Haila asked when the Committee could expect to receive a report regarding the 190th Street traffic study. Transportation Planner Kyle Thompson replied that staff anticipates presenting the report at the May 23, 2023, Committee meeting, noting that the report would be comprehensive. Mayor Haila shared that the Committee would appreciate receiving the report well in advance of the meeting to review prior to the presentation with the Consultant. Moved by Murken, seconded by Popp, to approve Draft Fiscal Year 2024 Transportation Planning Work Program and set May 23, 2023, as date of public hearing. Vote on Motion: 11-0. Motion declared carried unanimously. HEARING ON AMENDMENT TO THE FFY 2023-2026 TRANSPORTATION IMPROVEMENT PROGRAM: Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Ludwig, seconded by Betcher, to approve the amendment. Vote on Motion: 11-0. Motion declared carried unanimously. POLICY COMMITTEE COMMENTS: Mr. Ludwig noted that this would be his last meeting with the Committee as his term on the Ames Transit Board of Trustees was expiring and thanked City staff and his fellow Committee members for tolerating his many questions over the years. Thanks was given to Mr. Ludwig for his service by Mayor Haila and Council Member Betcher. ADJOURNMENT: Moved by Ludwig, seconded by Zinnel, to adjourn at 6:05 p.m. Vote on Motion: 11-0. Motion declared carried unanimously. 2 MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL AMES, IOWA MARCH 28, 2023 The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 6:13 p.m. on the 28th day of March, 2023, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law. Present were Council Members Gloria Betcher, Bronwyn Beatty-Hansen, Amber Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins. Ex officio Tabitha Etten was also present. CONSENT AGENDA: Mayor Haila noted that Item No. 5, motion approving new 5-Day (April 13-17, 2023,) Class C Retail Alcohol License – Mucky Duck Pub, L.L.C., 3100 South Duff, Pending Dram Shop Insurance, would not be considered on the agenda this evening per the request of the applicant. He also highlighted the amendment to Item No. 9, request from American Campus/Campustown Student Apartments for Spring Carnival on April 21, 2023. Moved by Beatty-Hansen, seconded by Betcher, to approve the Consent Agenda less Item No. 5 and including the amendment to Item No. 9. 1. Motion approving payment of claims 2. Motion approving Minutes of Regular Meeting on March 14, 2023 3. Motion approving Report of Change Orders for period March 1 -15, 2023 4. Motion approving Civil Service Candidates 5. Motion approving new 5-Day (April 13-17, 2023,) Class C Retail Alcohol License – Mucky Duck Pub, L.L.C., 3100 South Duff, Pending Dram Shop Insurance 6. Motion approving new 5-Day (March 28 – April 1, 2023,) Class C Retail Alcohol License – Thirsty Pigs Mobile Event Co. L.L.C., PO Box 1533, Pending Dram Shop Insurance 7. Motion approving new Class B Retail Alcohol License – Lalo’s Liquor Store, 809 Wheeler Street Suite 105 8. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor Licenses a. Class C Liquor License – Dangerous Curves, 111 5th Street b. Class E Liquor License. Class C Beer Permit and Class B Wine Permit – Liquor Land, Mortensen Road Suite 109 c. Class C Liquor License – Cinemark Movies 12, 1317 Buckeye Avenue d. Class C Liquor License with Outdoor Service – Cornbred BBQ, 526 Main Street Suite 106, Pending Dramshop Review e. Class C Liquor License with Outdoor Service – Brick City Grill, 2640 Stange Road f. Special Class C Alcohol License – Pizza Pit, 207 Welch Ave 9. Request from American Campus/Campustown Student Apartments for Spring Carnival on April 21, 2023 a. Motion approving blanket Vending License b. RESOLUTION NO. 23-152 approving closure of Stanton Avenue from Chamberlain Street to a point 225 feet south of the intersection with Chamberlain Street from 11:00 a.m. to 4:00 p.m. c. RESOLUTION NO. 23-153 approving suspension of 5 on-street metered parking 3 spaces from 11:00 a.m. to 4:00 p.m. 10. Request from Ames Main Street for 515 Week on May 15-19, 2023 a. Motion approving Blanket Temporary Obstruction Permit for May 17 and May 18 b. Motion approving Blanket Vending License for May 17 c. RESOLUTION NO. 23-154 approving waiver of parking meter fees and enforcement for May 17 d. RESOLUTION NO. 23-155 approving waiver of Vending License fee for May 17 e. RESOLUTION NO. 23-156 approving usage of electricity and waiver of fees for electricity for May 16, and May 17 f. RESOLUTION NO. 23-157 approving waiver of enforcement of Municipal Code Section 17.17 related to alcohol consumption in City parks with respect only to Bandshell Park on May 19. 11. Request from Ames Main Street for 4th of July activities on July 4, 2023: a. Motion approving blanket Temporary Obstruction Permit and blanket Vending License in Central Business District b. RESOLUTION NO. 23-158 approving waiver of Vending License fee c. RESOLUTION NO. 23-159 approving closure of portions of Main Street, Northwestern Avenue, Fifth Street, Douglas Avenue, Burnett Avenue, Kellogg Avenue, Clark Avenue, Allan Drive, and Pearle Avenue from 6:00 a.m. until end of parade d. RESOLUTION NO. 23-160 approving closure of Parking Lot MM and south portion of Lot M from 6:00 a.m. to 2:00 p.m. 12. Request from Ames Main Street for Snow Magic on December 1, 2023: a. Motion approving Blanket Temporary Obstruction Permit b. Motion approving Blanket Vending License c. RESOLUTION NO. 23-161 approving waiver of Vending License fee d. RESOLUTION NO. 23-162 approving closure of four metered parking spaces within the Downtown from 1:00 p.m. to 8:00 p.m. on December 1 to facilitate pick-up and drop-off of passengers on horse- drawn carriage rides through Downtown e. RESOLUTION NO. 23-163 approving usage of electricity in Tom Evans Plaza and waiver of fees for electricity. 13. RESOLUTION NO. 23-164 setting April 11, 2023, as date of public hearing to adopt a Maximum City Property Tax Levy for FY 2023/24 14. RESOLUTION NO. 23-165 setting April 11, 2023, as the date of public hearings and additional action on proposals to enter into General Obligation Loan Agreements and to borrow money thereunder 15. RESOLUTION NO. 23-166 approving the Police Department’s application for participation in the Governor’s Traffic Safety Bureau Enforcement Grant 16. RESOLUTION NO. 23-167 approving appointment to the Public Art Commission 17. RESOLUTION NO. 23-168 approving Resource Recovery System Annual Report for 2022 18. RESOLUTION NO. 23-169 approving and adopting Supplement No. 2023-2 to the Ames Municipal Code 19. RESOLUTION NO. 23-170 authorizing Parks & Recreation staff to submit an application for a State of Iowa Gambling License 20. RESOLUTION NO. 23-171 setting April 11, 2023, as date of public hearing for the sale of Lots 2-7 in the Baker Subdivision to Habitat for Humanity of Central Iowa 4 21. RESOLUTION NO. 23-172 approving preliminary plans and specifications for Electrical Maintenance Services Contract, setting April 26, 2023, as the bid due date and May 9, 2023, as date of public hearing 22. RESOLUTION NO. 23-173 approving preliminary plans and specifications for the 2022/23 Airport Improvements Program (South Apron Rehab), setting April 19, 2023, as bid due date and April 25, 2023, as date of public hearing 23. Unit 8 Upper Electrostatic Precipitator Maintenance a. RESOLUTION NO. 23-174 waiving the purchasing policies and procedure requirements for competitive bidding to award a single source procurement b. RESOLUTION NO. 23-175 awarding contract to The Babcock & Wilcox Company, of Akron, OH in the amount of $175,056.00 24. RESOLUTION NO. 23-176 approving final plans and specifications and awarding contract to Shekar Engineering, P.L.C. of Ames, Iowa, in the amount of $4,203,260.58 for 2022/23 Concrete Pavement Improvements (Brookridge Avenue, Ridgewood Avenue, Lee Street, 9th Street, Park Way and Alley) 25. RESOLUTION NO. 23-177 approving Contract renewal for Emergency Utility Repair and Other Services to Ames Trenching and Excavating of Ames, Iowa, for Various City Departments 26. RESOLUTION NO. 23-178 approving Contract and Bond for 2021/22 Accessibility Enhancement Program with Caliber Concrete, of Adair, Iowa 27. RESOLUTION NO. 23-179 approving Contract and Bond for 2022/23 Ames Plan 2040 Water Utility Infrastructure with Thorpe Contracting, LLC, of Adel, IA 28. RESOLUTION NO. 23-180 approving Contract and Bond for 2022/23 Asphalt Street Pavement Improvements (Oakwood Road) with Con-Struct Inc., of Ames, Iowa 29. RESOLUTION NO. 23-181 approving Contract and Bond for 2022/23 Shared Use Path Maintenance with Mid-Iowa Enterprises, of Story City, Iowa 30. RESOLUTION NO. 23-182 approving Contract for Electric Services Furnishing of 69kV and 161kV SF6 Circuit Breakers with GE Grid Solutions, of Charleroi, Pennsylvania 31. RESOLUTION NO. 23-183 approving completion of sidewalk agreement for Scenic Valley 3rd Addition and releasing the financial security in full Roll Call Vote: 6-0. Motion/Resolutions declared carried/adopted, signed by the Mayor, and hereby made a portion of these Minutes. PUBLIC FORUM: Mayor Haila opened the Public Forum. Richard Deyo, 505-8th Street, #2, Ames, shared his opinions and concerns relating to the Conduct Policy for the Ames Public Library. Mayor Haila closed the Public Forum when no one else came forward to speak. CITY COUNCIL VALUES, GOALS, AND TASKS FOR 2022-2023: Assistant City Manager Brian Phillips presented the revised City Council Values, Goals, and Tasks for 2022-2023. He highlighted that the City Council met on January 28, 2023, in a retreat to review the progress made 5 towards completion of these values, goals, and tasks that were adopted on February 15, 2022. The City Council proposed four new tasks at the retreat as were outlined in the memo from staff. Mr. Phillips noted that direction was being sought from the City Council to approve how staff captured those four new tasks. The second component of the item was whether the City Council had interest in reviewing the conservation subdivision ordinance. This component was discussed at the retreat; however, it was not captured in the minutes as no action was taken. Mr. Phillips explained that the Mayor raised the question subsequently about whether that component should be included in the tasks for staff. Moved by Beatty-Hansen, seconded by Betcher, to approve the four new tasks that were proposed at the January 28, 2023, City Council retreat. Vote on Motion: 6-0. Motion declared carried unanimously. The City Council engaged in discussion relating to the conservation subdivision ordinance and no action was taken. Mayor Haila noted that he would communicate with stakeholders. STAFF REPORT ON THE FITCH FAMILY INDOOR AQUATIC CENTER: Parks and Recreation Director Keith Abraham presented the update, noting that direction was requested by staff in three categories: 1) Building Design, 2) Project Budget, and 3) Project Priorities. He provided the informational update, detailing the purchase of the property, topographic and boundary survey, geothermal well potential, stormwater management plans, and other environmental services. The City of Ames purchased the property at 122 N. Oak Avenue from the Iowa Department of Transportation (IDOT) on January 5, 2023, for $2.9 million, Director Abraham elaborated. The IDOT recorded the State Land Patent and delivered it to the City in early March, with the City also being in possession of the property abstract. He also indicated that staff collaborated with Clapsaddle-Garber Associates, Inc. (CGA) to complete a survey of the property. CGA is expected to submit a report to staff the week of March 27, 2023, and that information will be used by the Design Team as plans are further developed and defined. The Iowa Department of Natural Resources (IDNR) determined that vertical geothermal wells will not be permitted due to the potential risk of contaminating the aquifer below the property, explained Mr. Abraham. Installing a horizontal well field is a possibility; however, further testing of groundwater in nine locations specified by the IDNR will be needed. He furthered that horizontal wells are generally 300 feet in length, which may be problematic due to the size of the property, as well as the contamination in the northeast corner. In conversations with KCL Engineering, the sub-consultant for RDG Planning and Design, there appeared to be an energy efficiency benefit to pursue geothermal wells even if 300 feet in length cannot be achieved. Mr. Abraham assured the City Council that staff would continue to work with IDNR and KCL to reach a final decision related to this topic. 6 Director Abraham noted that two options are being considered for stormwater management: 1) managing all stormwater on-site, or 2) managing some stormwater on-site and the remainder off- site. Once the Survey Report is received from CGA, the project consultants will be able to calculate how much stormwater will be generated and what will need to be managed on-site. City staff from the Public Works Department has also reviewed potential options for off-site management as well. City staff is finalizing a contract with Impact7G to provide services related to environmental issues encountered during the project, detailed Mr. Abraham. The scope of services included will address developing a construction management plan for dealing with possible contamination, installing monitoring wells and performing periodic testing, and providing guidance and recommendations to mitigate/remediate potential risks associated with site contamination. The schematic design phase and floor plans were presented by Director Abraham as well as the building renderings. He highlighted the efforts to make the building accessible after receiving feedback from the Parks and Recreation Americans with Disabilities Act (ADA) Audit before reviewing the Estimated Budget, noting the line items with a change from the Projected Budget. Director Abraham reviewed that even with potential additional funding options, there still remains a funding shortfall for the current estimated base bid. He emphasized the recommendation of staff to continue work with the consultants to review the design and reduce the Estimated Budget to a dollar amount that better aligns with the Projected Budget, rather than use the potential additional funding options to close the gap. He supported the recommendation by noting that the potential additional funding could be used to fund the Base Bid plus Alternate 1, which adds a walking track and multipurpose space. Mayor Haila discussed the geothermal wells and inquired for more details as to why the IDNR did not support the vertical wells. Director Abraham explained that vertical wells are typically 300 feet in length, while the aquifer on the site is located approximately 90 to 120 feet below ground level. The concern here, he explained, was that if there is movement of any contamination to those vertical shafts for the well, that contamination could drop down into the aquifer. The horizonal wells would sit at 15, 30, and 45 feet, leaving a 45-foot buffer between the aquifer. Council Member Betcher asked about the energy benefit of the geothermal. Director Abraham discussed how the chiller for the HVAC system coupled with the geothermal system, and the limitations of moving forward with installing the chiller without the presence of a geothermal system. Council Member Gartin noted that there has been lengthy discussion regarding the benefit of the walking track and shared his support for the Base Bid plus Alternate 1, noting his belief that it would be greatly appreciated by the community. He also shared his grave concern for building the Fitch Family Indoor Aquatic Center on a site with contaminated soil, his concern is intensified by the new knowledge that the City runs the risk of endangering one of the aquifers. Council Member Betcher observed that one of the Value Engineering Options is lowering the walls and roof of the building. She asked if reducing the footprint of the building is also an option. Director Abraham replied in the affirmative, citing an example of reducing the pool deck. He 7 assured the City Council that staff would continue work with the consultants to evaluate all of the spaces for potential reductions while ensuring a functional building that meets the needs of the community. Council Member Betcher noted her favor in removing Option No. 13 from the Value Engineering Options: Combining Zero-depth Pool and Lap Pool. Council Member Corrieri shared her agreement. Council Member Beatty-Hansen also noted that she has heard more support for the walking track from community members than she has against it and supported Council Member Gartin’s comments regarding its benefit to the community. Ex officio Etten inquired as to why the Recreational Basin is not located next to the Classroom/Party Room. Director Abraham explained that it was designed that way from a safety standpoint with relation to the location of the Family/Universal Changing Room. Ex officio Etten also added support for the walking track, noting the level of use and overall benefits of the walking tracks located on campus. The City Council members engaged in thoughtful discussion with staff regarding the exterior design of the building, noting that cost savings on exterior items that are not essential to the operations of the facility could be considered while still maintaining a focus on the longevity of the building materials. They further discussed the budget, with City Manager Schainker stating that there are going to be challenges with funding, and staff will either have to cut costs or identify additional revenue to accomplish the Base Bid plus Alternate 1. He furthered that staff would work with the Design Team to not sacrifice too much, but priorities must be identified. Director Abraham discussed the timeline for bidding the project, noting that from a budgetary standpoint, it is prudent to adhere to the timeline. He reiterated the recommendation of staff to work with the consultant through design development with the goal to bring the Estimated Budget closer to the Projected Budget. He then highlighted the sustainability investments for the project per the request of Council Member Gartin. The City Council Members each shared their Project Priorities. Council Member Gartin noted the importance of the quality of materials in terms of longevity and service levels specifically relating to hours of operations. Council Member Betcher selected minimizing maintenance, impact on operations, and service levels as top priorities as each related to staffing. She highlighted her dissatisfaction in sacrificing those priorities for building aesthetics. Council Member Beatty- Hansen chose sustainability at the top of her list, especially in how it pertains to lowering the ongoing operational costs of the building. Council Member Junck echoed Council Member Betcher’s priorities, stating that quality materials in relation to longevity is also a priority for her. She elaborated that longevity goes with operations and how well the facility is able to be maintained. Council Member Corrieri shared her agreement with the prior comments, noting that service levels would be her top priority. Council Member Rollins noted that energy efficiency and sustainability are a top priority for her, as well as service levels. She furthered that quality materials adding longevity should be a priority, highlighting that there are creative ways to add to the 8 aesthetics without it being a high priority budget item. Ex officio Etten expressed her priority of service levels in regard to staffing, noting that staffing recreational facilities has been an ongoing issue for Iowa State University. The Public Input was opened by Mayor Haila. Kendra Meyers, Ames Resident, shared her excitement for and support of the Fitch Family Indoor Aquatic Center, encouraging the City Council to consider adding two additional lap lanes to the Recreation Pool for a total of eight lanes to better meet the demand from the community for that service. Mayor Haila closed the Public Input when no one else came forward to speak. Director Abraham discussed advances in technology and creation of a bright atmosphere that will make the Fitch Family Indoor Aquatic Center a state-of-the-art facility at the request of Council Member Gartin. He also addressed the number of lap lanes currently in the design, citing facility schedules and policy that could counteract the demand for service. Mayor Haila communicated the consensus that the City Council was supportive of the recommendations from staff regarding the budget. STORY COUNTY SATURATED BUFFER/BIOREACTOR PROJECT: Water and Pollution Control Director John Dunn briefly reviewed the agreements, and shared his gratitude for the partners that the Department has had the opportunity to work with, specifically the Iowa Department of Agriculture and Land Stewardship, which is contributing significant funding to the project. Council Member Gartin asked about the maintenance plan for the project. Director Dunn explained that the property owner is required to sign a 10-year maintenance agreement and will be expected to maintain the saturated buffer or bioreactor during that time in exchange for getting the improvements put on their property free of charge. Mayor Haila opened and closed the Public Input when no one came forward to speak. Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 23-184 approving 28E Agreement with the Iowa Department of Agriculture and Land Stewardship – Division of Soil Conservation and Water Quality, City of Ames, and Story County Soil and Water Conservation District. Roll Call Vote: 6-0. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these Minutes. Moved by Rollins, seconded by Corrieri, to adopt RESOLUTION NO. 23-185 approving funding agreement between Story County, Story County Conservation Board, and the City of Ames for funding assistance for water nutrient removal practices. Roll Call Vote: 6-0. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these Minutes. 9 INTEGRATED SITE PLAN SUBDIVISION FOR DANIEL’S SUBDIVISION, 2ND ADDITION: Planning and Housing Director Kelly Diekmann reviewed the amendment to the Site Development Plan, highlighting that the amendment includes a double drive-thru lane rather than the single drive-thru lane originally approved. This change results in a reduction in the excess parking included within the subdivision from 39 spaces to 28 spaces and some minor adjustments to the proposed landscaping. Circulation through the parking lot has also been modified to include a one-way direction for traffic flow. He shared that staff believes the parking lot still functions appropriately and will be a safe environment, thus staff supports the amendment and recommends the approval of the Final Plat. Public Input was opened and closed by Mayor Haila when no one came forward to speak. Moved by Gartin, seconded by Betcher, to adopt RESOLUTION NO. 23-186 approving Minor Amendment to the Site Development Plan. Roll Call Vote: 6-0. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these Minutes. Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 23-187 approving Final Plat. Roll Call Vote: 6-0. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these Minutes. MINOR FINAL PLAT FOR HIDDEN CREEK FARM, PLAT 1 (W 190TH STREET): Planner Julie Kruse presented the Final Plat for the property that located Story County on the north side of 190th Street across from the Quarry Estates Subdivision. She noted that it is currently within the Story County Study Area Overlay, which lies between 190th and 180th Streets in the Ames Urban Fringe Plan. Staff has been working with Story County on the Final Plat. She highlighted the boundary for the Ada Hayden Watershed, adding that residential development within the watershed typically requires compliance with Subdivision Standards. She reviewed the Development Agreement, which addresses conditional waivers of standards and retains City review of a future traffic analysis, access, and stormwater. She emphasized that Story County is aware of the terms of the Development Agreement and approved the Final Plat at its meeting contingent upon the terms. Council Member Gartin discussed the benefits of the conservation overlay, noting his appreciation that the overlay puts a limitation on adding fertilizers to the ground that might eventually impact Ada Hayden. He asked if the Development Agreement addresses any of those attributes. Planner Kruse replied in the negative, citing religious use for the property as the reason the Subdivision Standards would not apply and reiterating the purpose of the Development Agreement. She emphasized that since the land in the County, its requirements, including stormwater requirements, would apply to the property. Council Member Gartin noted that the City typically allows flexibility for religious uses but he wants to make sure that the City is doing its due diligence in protecting 10 the water supply. He asked if staff is making a recommendation to ensure the City is addressing stewardship issues here. Planner Kruse replied in the negative and Director Diekmann discussed how the limited use of fertilizer is typically enforced, noting the City’s limitation in terms of enforcement. Staff and the City Council engaged in thoughtful discussion on how to address the issue. Mayor Haila opened the Public Input. James Pease, President of Friends of Ada Hayden Heritage Park, shared his opposition to the waiver of Subdivision Standards, noting that other entities within the watershed have agreed to apply the standards, and encouraged the City Council not to set what he believed to be a dangerous precedent by granting the waiver. The Public Input was closed by Mayor Haila when no one else came forward to speak. Director Diekmann continued the discussion on the use of the land and interaction of the conservation overlay given that Subdivision Standards do not apply. He again reviewed the terms of the Development Agreement. Council Member Gartin discussed the structure of the motion to amend the Development Agreement. Moved by Gartin to amend the Development Agreement to include a phosphorus reduction provision and that approval of the Agreement be contingent on the Developer’s acceptance of the amendment. Director Diekmann discussed the limitations regarding administration and enforcement of such provisions and Council Member Gartin withdrew the motion. Director Diekmann concluded that the best practice would be to incorporate a Landscape Management Plan to minimize the use of phosphorus into the Development Agreement. City Attorney Mark Lambert concurred. Moved by Gartin, seconded by Beatty-Hansen, to amend the Development Agreement to provide for a landscape management plan that minimized the use of phosphorus. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 23-188 approving the Development Agreement as amended. Roll Call Vote: 6-0. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these Minutes. Moved by Rollins, seconded by Junck, to adopt RESOLUTION NO. 23-189 approving waiver of Subdivision Standards. Roll Call Vote: 6-0. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these Minutes. 11 Moved by Gartin, seconded by Rollins, to adopt RESOLUTION NO. 23-190 approving Final Plat, subject to the return of the signed Development Agreement. Roll Call Vote: 6-0. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these Minutes. The meeting recessed at 8:07 p.m. and reconvened at 8:15 p.m. DEVELOPMENT AGREEMENT WITH TOWNHOMES AT CREEKSIDE, LLLP: Housing Coordinator Vanessa Baker-Latimer noted that approving the Development Agreement was the next step in the process for seeking Low-Income Tax Housing Credit (LITHC) on Lot 27 in the Baker Subdivision. She announced that staff had been working with Hatch Development Group, who was awarded the Request for Proposal (RFP) and will do business under the name Townhomes at Creekside, LLLP. Staff engaged with the Developer to negotiate an agreement that will meet the City’s housing goals for affordable multi-family housing and for the Hatch Development Group to score well in meeting the Iowa Finance Authority’s (IFA) Qualified Allocation Plan (QAP) requirements to be awarded tax credits. Upon approval of the LITHC award, the City will set aside a maximum of $1.8 million of its HOME funds for the construction of 38 units, of which there will be 16-two bedrooms, 18-three bedrooms, 4-four bedrooms. Based on the City’s commitment of its HOME funds, seven of the 38 units will be set aside specifically under the City’s HOME program guidelines; all seven units will be 3-bedroom units; for households at 50% or less of the Ames Medium Income Limit (AMI). As per the City’s RFP, 10%, equivalent to four units, will be designated for Section 8 Housing Choice Voucher holders. Staff has set aside 1-two bedroom, 1-three bedroom, 1-four bedroom, and 1 floater unit as part of this agreement. These units are in addition to the City’s seven HOME set- aside units, explained Housing Coordinator Baker-Latimer. Council Member Rollins asked if the parking issue was addressed in the concept plan that was presented. Director Diekmann replied in the affirmative, noting that extra parking was added to the west side of the development. He stated that a formal Major Site Development Plan will be required for final approval of the project once the developer has received notice of a LIHTC award; however, the concept plan was approvable as presented. Mayor Haila opened and closed the Public Input when no one came forward to speak. Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 23-191 approving Development Agreement with Townhomes at Creekside, LLLP (affiliated with Hatch Development Group) in conjunction with a Low-Income Tax Credit (LIHTC) Application for multi-family housing development for Lot 27 in the Baker Subdivision. Roll Call Vote: 6-0. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these Minutes. 12 HEARING ON BAKER SUBDIVISION (321 STATE AVENUE): Housing Coordinator Baker-Latimer cited state law that requires a Public Hearing for the sale of City-owned property. The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak. Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 23-192 approving Option Agreement for the sale of Lot 27 to Townhomes at Creekside, LLLP, an Iowa Limited Liability Partnership, (affiliated with Hatch Development Group) in conjunction with a Low -Income Housing Tax Credit (LIHTC) application for Multi-Family Housing Development. Roll Call Vote: 6-0. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these Minutes. Michael Kiernan, 740 16th Street, Des Moines, of Kiernan Development and Construction, LLC, in partnership with Hatch Development Group, stated that the company is honored by the privilege of taking the project forward to secure a LITHC award for the City of Ames. He commended City staff on their efforts to turn around the agreements and applications in such a short time period. He concluded by addressing concerns regarding the absence of a playground on the site concept, noting that a playground will be included in the amenity area. HEARING ON SUBMITTAL OF SECOND SUBSTANTIAL AMENDMENT TO THE CITY’S 2021/22 CDBG/HOME ANNUAL ACTION PLAN TO INCLUDE HOME- AMERICAN RESCUE PLAN (HOME-ARP) PROGRAM FUNDS: Housing Coordinator Baker-Latimer shared that at the January 24, 2023 meeting of the City Council, staff reported the feedback received from various groups. She explained that in summary, the primary focus areas for the Qualifying Populations (QPs) were homeless populations and at-risk homelessness populations. The primary activities identified from feedback were Non-Congregate Shelter (#1), the Production and Preservation of Affordable Rental Housing (#2), and Tenant-Based Rental Assistance (TBRA) and Supportive Services (#3). At that same meeting, the City Council directed staff to prepare the proposed Second Substantial Amendment to the City’s CDBG 2021-22 Annual Action Plan that will incorporate a special allocation of HOME-ARP funding in the amount of $1,269,248, to address the following QPs: 1) Homeless individuals and families; 2) individuals and families at risk of homelessness, and 3) persons fleeing or attempting to flee domestic violence, dating violence, sexual assault, stalking, or human trafficking, as defined by HUD. In consideration of eligible activities, Non-Congregate Shelter was identified by the City Council as the priority. She provided context that the remaining 15% of funding would be set aside for program administration. Ms. Baker-Latimer highlighted two changes to the application for the record. On page 26 of the application, there were two items: Preferences and Limit Liabilities. HUD permits applicants to answer one but not both aforementioned items. Ms. Baker-Latimer adjusted the application in response to indicate that the City would not be establishing Limitation Liability on this project. The second change to the application was a result of Public Forum. Two agencies participated at 13 the January 9, 2023, forum: Home Allies and the Story County Housing Trust Fund. Ms. Baker- Latimer added both agencies to page five of the application under agencies that were consulted. The application is to be submitted by 10:00 p.m. Eastern Standard Time on Friday, March 31, 2023, announced Ms. Baker-Latimer, before welcoming questions from the City Council. Mayor Haila opened the Public Hearing on the Second Substantial Amendment to the City’s CDBG 2021-22 CDBG/HOME Annual Action Plan that incorporates a special allocation of HOME-ARP funding. When no one came forward to speak, Mayor Haila closed the Public Hearing. HEARING ON REZONING A PORTION OF THE PROPERTY ADJACENT TO THE SOUTHWEST CORNER OF CAMERON SCHOOL ROAD AND GW CARVER AVENUE (THE BLUFFS AT DANKBAR FARMS): Planner Kruse reviewed the site plan for the Planned Residential Development, drawing attention to the amenities within the subdivision, including a clubhouse and pocket park. Council Member Rollins asked if the area would be connected by shared use paths. Planner Kruse replied in the negative, noting that standard five-foot sidewalks would be utilized to connect the development, and future trail connections would be investigated. Director Diekmann added that a shared use path would be located on the east side of GW Carver Avenue, connecting the development to North Ridge Heights and the Irons. Mayor Haila inquired about the pocket park, asking if it would be maintained as a private amenity. Planner Kruse replied in the affirmative, and Director Diekmann noted that under Ames Plan 2040 the development does not meet the park proximity service expectations and is required to have a recreational or open space. Mayor Haila also asked about traffic safety near the driveway in the area designated for religious use. Director Diekmann noted the limitations in moving the driveway due to a natural gas pipeline, noting that Traffic Engineers agreed to the separation distance and spacing. The Public Hearing was opened and close by Mayor Haila when no one came forward to speak. Moved by Betcher, seconded by Corrieri, to pass on first reading an ordinance Rezoning a portion of the property adjacent to the southwest corner of Cameron School Road and GW Carver Avenue (The Bluffs at Dankbar Farms). Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Corrieri, seconded by Gartin, to adopt RESOLUTION NO. 23-193 approving the Planned Residence District (FS-PRD) Major Site Development Plan. Roll Call Vote: 6-0. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these Minutes. HEARING ON 2023 CYRIDE HVAC IMPROVEMENT PROJECT: Mayor Haila opened and closed the Public Hearing when no one came forward to speak. 14 Moved by Betcher, seconded by Corrieri, to accept the Report of Bids and direct staff to delay award of contract. Vote on Motion: 6-0. Motion declared carried unanimously. FIRST READING OF ORDINANCE TO AMEND THE AMES MUNICIPAL CODE SECTIONS 18.31(32) AND (343) REGULATING PARKING ON BRISTOL DRIVE AND HAMPTON STREET: The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak. Moved by Betcher, seconded by Corrieri, to pass on first reading an ordinance to amend the Ames Municipal Code Sections 18.31(32) and (343) regulating parking on Bristol Drive and Hampton Street. Roll Call Vote: 6-0. Motion declared carried unanimously. SECOND PASSAGE OF ORDINANCE ON ZONING TEXT AMENDMENT TO ELIMINATE ROOFTOP SOLAR PANEL ZONING REQUIREMENTS: Moved by Beatty- Hansen, seconded by Corrieri, to pass on second reading an ordinance on Zoning Text Amendment to Eliminate Rooftop Solar Panel Zoning Requirements. Roll Call Vote: 6-0. Motion declared carried unanimously. SECOND PASSAGE OF ORDINANCE TO AMEND AMES MUNICIPAL CODE CHAPTERS 23 & 28 FOR UTILITY CONNECTIONS AND FEES AND RURAL WATER BUYOUT FEES: Moved by Rollins, seconded by Beatty-Hansen, to pass on second reading an ordinance amending Ames Municipal Code Chapters 23 & 28 for Utility Connections and Fees and Rural Water Buyout Fees. Roll Call Vote: 6-0. Motion declared carried unanimously. THIRD PASSAGE AND ADOPTION OF ORDINANCE NO. 4493 RELATING TO ZONING TEXT AMENDMENT FOR FRONT YARD PARKING AND DRIVEWAY STANDARD: Moved by Corrieri, seconded by Junck, to pass on third reading and adopt ORDINANCE NO. 4493. Roll Call Vote: 6-0. Motion declared carried unanimously. THIRD PASSAGE AND ADOPTION OF ORDINANCE NO. 4494 TO REZONE A PORTION OF THE PARCEL LOCATED AT 325 BILLY SUNDAY ROAD FROM S -GA TO HOC: Moved by Rollins, seconded by Corrieri, to pass on third reading and adopt ORDINANCE NO. 4494. Roll Call Vote: 6-0. Motion declared carried unanimously. THIRD PASSAGE AND ADOPTION OF ORDINANCE NO. 4495 REVISING 28.309 OF THE AMES MUNICIPAL CODE TO AMEND THE INDUSTRIAL PRETREATMENT LOCAL LIMITS: Moved by Betcher, seconded by Beatty-Hansen, to pass on third reading and adopt ORDINANCE NO. 4495. 15 Roll Call Vote: 6-0. Motion declared carried unanimously. DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there was one item to consider from Public Works Director John Joiner regarding the Cherry Avenue Extension. City Manager Schainker stated that the item was for informational purpose only. COUNCIL COMMENTS: Council Member Betcher announced that she and Assistant City Manager Schildroth learned that the sessional they proposed to the International Town and Gown Association (ITGA) on Community Conversations on Mental Health has been accepted to be a part of an upcoming conference. She noted that this opportunity will showcase what the community has done. Council Member Betcher also shared that she would be presenting a lecture at the Ames Public Library at 7:00 p.m. on Wednesday, March 29, 2023, regarding the Trice connection, highlighting that there is the option to view the lecture via Zoom. Council Member Rollins shared that she attended the Genevieve Salamone concert, which was a wonderful event to bring awareness to the plight of Indigenous women as well as being excellent entertainment. The event was sponsored in part by the Ames branch of the NAACP. ADJOURNMENT: Moved by Betcher, seconded by Corrieri, to adjourn the meeting at 8:43 p.m. Vote on Motion: 6-0. Motion declared carried unanimously. __________________________________ ____________________________________ Carly M. Watson, Deputy City Clerk John A. Haila, Mayor __________________________________ Renee Hall, City Clerk 1 MINUTES OF THE SPECIAL MEETING OF THE AMES CITY COUNCIL AMES, IOWA MARCH 21, 2023 The Special Meeting of the Ames City Council was called to order by Mayor Pro Tem Gloria Betcher at 6:00 p.m. on the 21st day of March, 2023, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law. Present were Council Members Bronwyn Beatty-Hansen, Tim Gartin, Rachel Junck, and ex officio Member Tabitha Etten. Council Member Anita Rollins participated electronically. Mayor John Haila and Council Member Amber Corrieri were absent. WORKSHOP ON INFILL DESIGN: Planning and Housing Director Kelly Diekmann began the presentation with a review of the infill policy in Ames Plan 2040 (Plan 2040), highlighting the differences between that policy and current zoning laws. Plan 2040 recognized the importance of both outward growth and infill, endorsing infill as a value while recognizing its difficulty. Opportunities for infill exist both with smaller scale City-wide policies and with larger scale intensification involving reinvestment districts. Plan 2040 emphasizes the importance of infill compatibility with existing neighborhood character. Director Diekmann observed that one way Plan 2040 addressed planned intensification areas was through Land Use Map designations and Redirection Areas. Other avenues include focusing on specific types of structures, like Accessory Dwelling Units (ADUs), duplexes, or townhomes. Director Diekmann addressed a number of areas in the City which had previously been discussed as opportunities for increasing density, noting mixed feedback from some neighborhoods in question. He pointed out that the Lincoln Way Corridor Plan identifies several areas for further development, but current zoning does not allow the implementation. Additionally, a number of Redirection Areas were identified for further study, which will involve case-by-case review of the candidates. The only Redirection Area considered by the City Council to date was downzoned, meaning its zoning moved away from increased density. Director Diekmann shared sketches developed by RDG Planning & Design during the Plan 2040 process to illustrate possibilities for increasing density in Redirection Areas south of Campustown, west of campus, East Lincoln Way, and west of Main Street. To provide background on the City’s zoning laws, Director Diekmann explained that historically the City had multiple zoning districts that permitted duplexes. In 1983, zoning laws changed to limit new duplex development. For a period of time, there were significant challenges in enforcement of building code and zoning compliance. The City offered retroactive conversion permits to allow around 300 properties which had been illegally split into multiple units to come into compliance with the rental code. In 2000, a new zoning ordinance established the current rule that no new two-family units would be allowed in single-family low density zones; construction of this kind of unit is only permitted in medium- and high-density zones. Director Diekmann also noted that no single-family lot could have more than one dwelling unit, noting that this currently disallows ADUs. Single-family attached dwellings are allowed in FS-RL, but require individual lots. In contrast to current zoning, Plan 2040 encourages adding one to two units on existing lots citywide and planning for small redevelopment projects where opportunities arise. Thus, current zoning needs modifications to allow Plan 2040 to be implemented. 2 Planner Eloise Sahlstrom surveyed examples of different types of infill housing representing a range of options in what is called the “missing middle” of housing between detached single-family homes and mid-rise, larger scale apartments. Types of housing discussed included ADUs, duplexes, townhomes, pocket or cottage neighborhoods, and three- and four-plex units. First, Planner Sahlstrom explained that ADUs can take a number of forms, including detached, attached, interior (upper level), interior (lower level), above garage, and garage conversion. Director Diekmann clarified for Mayor Pro Tem Betcher that a dwelling unit must have a place for sleeping, living, eating, cooking, and sanitation, as well as a separate entrance to the unit. Currently, if a property is limited to a single-family unit, an owner would not be able to obtain permits that could qualify a space as a separate dwelling unit, like adding an exterior door, because such use would not match zoning. It was also clarified for Council Member Gartin that owner- occupied units are allowed to have one roomer without registering as a rental unit, but staff had no way of tracking how common this practice is. Second, Planner Sahlstrom stated that duplexes are described as two-family dwellings in the zoning ordinance. This means there are two living units on one lot, and the units are not able to be sold separately. Two parking spaces are required for each unit. Most duplexes are fully rented out, but a handful are owner-occupied in one of the units with the second unit rented. Third, Planner Sahlstrom observed that “townhome” is not a term in the current zoning ordinance. Current zoning only allows apartments, where one parking space per bedroom is required, or single-family attached units on individual lots, where only two parking spaces are required. Townhomes do appear in the building code under residential properties, unlike apartments, which are categorized as commercial. Commonly considered compatible with most residential building types, townhomes often include a look of individual units. Director Diekmann discussed the goal of avoiding slot houses, where the side relief rather than unit entrances are oriented to the street. Adding townhomes to the Municipal Code would likely involve writing a design-based designation for townhomes rather than a use-based designation, and the City Council would need to consider what parking standards would be desirable for townhomes. Moved by Gartin, seconded by Beatty-Hansen, to ask staff to return with options for adding townhomes to the Municipal Code. Vote on Motion: 5-0. Motion declared carried unanimously. Planner Sahlstrom referenced the Delaware Townhomes as a successful “pilot project” for infill. This development, currently under construction, adds six townhomes to a previously vacant lot that was rezoned from RL to RM. Challenges for the project included fire access lane length, parking, and privacy along side lot lines. Director Diekmann noted that the City does not have many vacant lots of this size to allow for similar projects. It can be difficult to compare infill options in Ames with other cities, because Ames has less blight and fewer vacant lots. Fourth, Planner Sahlstrom introduced the concept of pocket or cottage neighborhoods, which are communities with nine to 12 small homes facing a shared garden or common area. She presented an example where unit footprints were 650 square feet with a 200 square foot loft above. Parking can be accomplished in parking lots or through alley access to the back of each unit. Pocket 3 neighborhoods usually have a small number of units on a small acreage, and are sold as condominiums because they are all on one lot. Director Diekmann explained that there is not currently a way to permit this kind of project in the current zoning. He expressed support for this model as a great way to add more units to a site in a style that matches residential areas, while noting that developers might see it as risky because there are not examples in the area. Director Diekmann clarified for Mayor Pro Tem Betcher that the Domani subdivision, which has reduced setbacks, differs from this model in not being organized around common space. Council Member Betcher expressed support for pocket neighborhoods as a model to promote communal and mixed- generation living. Moved by Gartin, seconded by Beatty-Hansen, to ask staff to return with options for allowing pocket or cottage neighborhoods in the Municipal Code. Vote on Motion: 5-0. Motion declared carried unanimously. Lastly, Planner Sahlstrom discussed three- and four-plex housing examples. Often, the end of the building faces the street, but different orientations are possible. Mayor Pro Tem Betcher shared that the Twin Cities have many examples of units of this size that fit on a single lot and are not end-loaded. On the topic of the attributes of good infill design, Planner Sahlstrom pointed out that infill development often introduces new and bigger buildings and different architectural styles into an existing area. It is crucial to have policies that emphasize context, including how a block or neighborhood is set up, scale of the surrounding buildings, and types of architectural features present. Good infill design minimizes the conflicts that these changes can sometimes create with adjacent properties. The particular context helps determine the best way to minimize conflicts at these transitions. Director Diekmann noted that problems can arise when cost efficiency drives design, but the problems can be mitigated by proactively addressing design issues like front setback pattern, building orientation, “green” street frontage, rhythm of development, roof massing, height, and parking or access. Director Diekmann observed that many neighborhoods in Ames have fairly uniform setbacks, and maintaining consistency with those patterns is important to incorporate into infill design standards. The orientation of the entry is another key factor that would enhance compatibility if it were required to match. Director Diekmann also suggested disallowing protruding garages where there are not already protruding garages present. Next, Director Diekmann discussed the importance of green street frontage. Policies to promote this design value could address vegetated frontage, minimal curb cuts, limiting parking to the side or rear, and maintaining City driveway limitations. Another feature to avoid was identified by Director Diekmann as monolithic massing. The pattern of structures in a neighborhood can be disrupted by a large structure or mass of structures. Keeping the rhythm of development compatible with the character of the surroundings helps maintain neighborhood integrity. Director Diekmann also noted that height of new developments can become a concern, as new construction tends to be taller than older homes. Infill can lead to privacy complaints, which can be exacerbated by large height differences between structures. Roof 4 configuration can greatly impact the perceived height of a structure. Step backs for second or third stories and roof massing guidelines related to roof profiles and divided roof lines can mitigate these concerns. Parking causes challenges for development, and Director Diekmann focused on the priorities of minimizing curb cuts and encouraging shared parking. Currently, a detached single-family house is required to have two parking spaces. One way to promote compatibility of newly constructed parking would be to require replication of existing driveway locations in the surrounding neighborhood or block. Staff requested more guidance in April on the goals of the City Council in order to provide concrete options for parking. Director Diekmann concluded the discussion of infill design attributes by showing the City Council a number of images to illustrate different levels of compatibility of new developments within existing neighborhoods. To open discussion about ADUs, Director Diekmann explained that merely allowing ADUs could look very different from encouraging them. Either approach would require some changes to current zoning, but the former would result in very few available sites. Encouraging ADUs would require more extensive changes. Council Member Beatty-Hansen suggested making the changes to allow ADUs as a first step, and then gradually shift toward encouraging them and reducing barriers over time. Director Diekmann noted that this approach could allay resident anxieties about new infill as well. Planner Sahlstrom shared her research on how Bloomington, Indiana incorporated ADUs. According to their planning staff, the city started with a conditional use permit to allow ADUs, but shifted gears from allowing to encouraging after only 30 ADUs were permitted in five years. Bloomington also saw property values for lots that added ADUs go up significantly. A property that may have been affordable as a starter home might become out of reach for first time buyers if an ADU is added; however, the potential for owner-occupied supplemental income from the ADU could outweigh that negative. Council Member Beatty-Hansen observed that any home improvement would cause property values to go up, and the byproduct of increased price is not generally a reason to discourage improvements. In response to Council Member Gartin, Director Diekmann clarified that there were no state-level restrictions on ADUs, so the City could adopt a policy of allowing ADUs in designated zones rather than a blanket policy. One challenge for infill development is that some of the areas best suited for increased density have neighborhoods with residents strongly against increased density. Director Diekmann also clarified that most newer subdivisions from the 1990s and on have covenants which would not allow for ADUs, so many areas will not have the option even if the City allows it. The biggest questions that are likely to arise in public outreach will be about the size, parking regulations, and overall density associated with ADUs. It is up to the City Council to decide what should be permitted. Discussion ensued about the relationship of ADUs to rental properties, with Council Member Gartin observing that there is a greater incentive to add ADUs to existing single-family rentals than there is for owner-occupied properties. He referenced past discussions with owner-occupied residents in neighborhoods south of campus and noted their concerns about increased density changing the character of the neighborhood. Council Member Beatty-Hansen suggested that ADUs 5 could be allowed first in areas where it would be less likely to damage the character of the surrounding neighborhood. Council Member Rollins pointed out that some cities with ADUs have implemented a requirement that one of the units must be owner-occupied, posing this a potential solution to concerns about rental density. Planner Sahlstrom confirmed that it is a common practice to require one unit to be owner-occupied, although in a few cases state-level legislation prohibits that level of regulation. Director Diekmann clarified for Council Member Gartin that if the intention was to require one unit to be owner-occupied, a covenant could be added to the property to ensure that it would not be converted into a rental property when the current owner sold it. He also clarified that the specific logistics involved in achieving that kind of limitation would require more research and consultation with the Legal Department to see what the options would be. Director Diekmann noted that typical residential lot configurations in Ames allow a maximum of 35% building coverage for the lot, a maximum site coverage of 60%, and maximum rear yard coverage with accessory buildings of 25%. Lot coverage limits curtail construction of ADUs more than any other single factor. Council Member Beatty-Hansen inquired whether adding a green roof to a structure would allow that square footage to be considered pervious. Director Diekmann was unsure, but observed that it was more common to replace a concrete driveway with pavers to make that space pervious. Mayor Pro Tem Betcher stated that she would not support expanding the amount of impervious surface allowed. Planner Sahlstrom described common standards for allowing ADUs. Usually, only one ADU per lot is permitted. Generally, the maximum size for a detached ADU is 800 square feet, and the maximum for an attached ADU is 50% of house size. ADUs must meet zoning development standards like setbacks. Often only one additional parking space is required. As noted earlier, it is common to require owner occupancy of one of the units on the property. While these standards are common, they might result in fewer ADUs being constructed. Planner Sahlstrom also observed that an initial impetus for developing ADUs was a growing demand for multigenerational housing. While these policies are common for allowing ADUs, a different set of policies would be more suited to actively encouraging ADUs. Such policies would include allowing nonconforming lots to participate, increasing the maximum lot coverage allowed, providing preapproved ADU designs, not requiring a separate utility connection, not requiring additional parking, and not requiring owner occupancy. The City Council expressed interest in several pieces of information to further inform their decisions about ADUs when the topic returns in April. Council Member Beatty-Hansen noted that it would be useful to have a sense of how many lots could potentially accommodate ADUs. Planner Sahlstrom explained that staff would need more guidance on square footage and parking to be able to evaluate that question. Council Member Junck inquired about finding out which subdivisions within the City have covenants that allow or prohibit ADUs. Director Diekmann explained that the City does not keep those covenants on file, but staff would be able to further investigate. Mayor Pro Tem Betcher asked if staff could easily identify areas that have a high percentage of rentals which are currently zoned RL to identify potential candidates for zoning changes for intensification. Director Diekmann stated that he would provide a map of single-family rental properties with zoning overlayed. Council Member Beatty-Hansen inquired whether staff could easily obtain information about the number of ADUs that would be possible with current lot coverage standards. Director Diekmann stated that he would consult with Geographic Information 6 System (GIS) staff to see if good estimates could be obtained without excessive staff time. Director Diekmann walked through the next steps for the City Council to move forward with ADUs, duplexes, and residential zoning updates. He noted that staff would return to the City Council in April with further information to seek specific direction on 1) whether to allow ADUs citywide or only in designated zones; 2) whether to allow for new construction of ADUs and/or conversions; 3) what types of zoning standards to change, if any; 4) types of community outreach for any proposed standards; 5) creating design guidelines for infill housing and redevelopment sites; and 6) any priorities for sub-area planning at this time. Director Diekmann emphasized that design guidelines for infill and redevelopment should be the starting point to provide a working understanding as a basis for decision-making on topics like duplexes, ADUs, and townhomes. He also noted that state-level legislation under consideration may change local authority over design guidelines. Director Diekmann raised a referral request from Kurt Friedrich regarding a vacant property on Jewel Drive. A preexisting duplex on the property was demolished ten years ago, and Friedrich is not allowed to rebuild the duplex because it has been gone for more than one year. Director Diekmann noted several options for resolving this situation, encouraging further discussion after design guidelines and policy on duplexes and zoning emerged. Council Member Gartin stated that ADUs will not be sufficient to achieve the goal of increasing density and expressed interest in focusing on zoning changes along the Lincoln Way Corridor. Council Member Beatty-Hansen agreed that redevelopment can have a fast and more substantial impact, but clarified that she also wants to pursue ADUs. Moved by Gartin, seconded by Beatty-Hansen, to ask staff to return with recommendations of areas where zoning could be changed to increase density. Vote on Motion: 5-0. Motion declared carried unanimously. In response to a query from Council Member Gartin, Director Diekmann explained that the Story County Board of Supervisors had not responded to the City with a formal letter regarding the 28E Agreement for the Urban Fringe Plan. He expected a response by the end of March so that the process could be finalized by the end of April, when the current agreement will expire. To conclude, Director Diekmann encouraged the City Council to reflect on what kind of community outreach should be implemented for ADU policy. He recognized the extensive research done by Planner Sahlstrom, and reiterated his intention to gather as much information as possible to inform the decisions of the City Council when the topic comes back in April. DISPOSITION OF COMMUNICATIONS TO COUNCIL: There were no dispositions to the City Council. COUNCIL COMMENTS: Mayor Pro Tem Betcher welcomed Iowa State University students back from break, hoping that everyone felt refreshed. ADJOURNMENT: Moved by Beatty-Hansen, seconded by Junck, to adjourn the meeting at 8:32 p.m. Vote on Motion: 5-0. Motion declared carried unanimously. 2 MINUTES OF THE SPECIAL MEETING OF THE AMES CITY COUNCIL AMES, IOWA MARCH 30, 2023 The Special Meeting of the Ames City Council was called to order by Mayor John Haila at 5:00 p.m. on the 30th day of March, 2023, in Conference Room 235 in City Hall, 515 Clark Avenue, pursuant to law. As it was impractical for the Council Members to attend in person, Council Members Bronwyn Beatty-Hansen, Gloria Betcher, Amber Corrieri, Tim Gartin, and Rachel Junck were brought in electronically. Ex officio Tabitha Etten also joined the meeting electronically. Council Member Rollins was absent. SUBMITTAL OF SECOND SUBSTANTIAL AMENDMENT TO THE CITY’S 2021/22 CDBG/HOME ANNUAL ACTION PLAN TO INCLUDE HOME-AMERICAN RESCUE PLAN (HOME-ARP) PROGRAM FUNDS: Housing Coordinator Vanessa Baker-Latimer noted action was required in order to approve the submittal of the City’s 2021/22 CDBG/HOME Annual Action Plan that includes HOME-American Rescue Plan (HOME-ARP) Program Funds in the amount of $1,269,248, which was not done at the previous hearing on March 28, 2023, and she thanked the City Council for coming together on short notice to support this item. There were no further questions from the City Council. Moved by Beatty-Hansen, seconded by Betcher, to adopt RESOLUTION NO. 23-194 approving Alternative 1: Approve the Second Substantial Amendment to the City’s CDBG 2021-22 CDBG/HOME Annual Action Plan that incorporates a special allocation of HOME-ARP funding in the amount of $1,269,248: a. To provide assistance to the following QPs: 1) Homeless individuals and families; 2) individuals and families at risk of homelessness, and 3) individuals and Persons fleeing or attempting to flee domestic violence, dating violence, sexual assault, stalking, or human trafficking, as defined by HUD (QP #3 has preference) b. To provide funding for the acquisition, construction, and/or rehabilitation of Non- Congregate Shelters as the primary eligible activity c. Approve the submittal of the Action Plan to HUD for its approval on or by March 31, 2023 Roll Call Vote: 5-0. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these Minutes. DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there were no items to consider. COUNCIL COMMENTS: No comments were made. 2 ADJOURNMENT: Moved by Beatty-Hansen, seconded Betcher, to adjourn the meeting at 5:02 p.m. Vote on Motion: 5-0. Motion declared carried unanimously. __________________________________ ____________________________________ Carly M. Watson, Deputy City Clerk John A. Haila, Mayor __________________________________ Renee Hall, City Clerk REPORT OF CONTRACT CHANGE ORDERS Department General Description of Contract Contract Change No. Original Contract Amount Contractor/ Vendor Total of Prior Change Orders Amount this Change Order Change Approved By Purchasing Contact (Buyer) Water & Pollution Control Well Rehabilitation Project 2 $141,625.00 Northway Well & Pump Co. $20,463.00 $5,886.00 D. Schildroth QE $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Period: 1st – 15th 16th – End of Month Month & Year: March 2023 For City Council Date: Item No. 6 Page 1 of 2 Applicant NAME OF LEGAL ENTITY Ames Pool Hall LLC NAME OF BUSINESS(DBA) Sams Place BUSINESS (515) 779-1110 ADDRESS OF PREMISES 125 Main Street PREMISES SUITE/APT NUMBER CITY Ames COUNTY Story ZIP 50010 MAILING ADDRESS 2718 Douglas Avenue CITY Des Moines STATE Iowa ZIP 50310 Contact Person NAME Sam Touzani PHONE (515) 285-0007 EMAIL sam@fundamentax.com License Information LICENSE NUMBER LC0049116 LICENSE/PERMIT TYPE Class C Retail Alcohol License TERM 12 Month STATUS Submitted to Local Authority EFFECTIVE DATE Nov 14, 2022 EXPIRATION DATE Nov 13, 2023 LAST DAY OF BUSINESS SUB-PERMITS Class C Retail Alcohol License PRIVILEGES Item No. 7 Page 2 of 2 Status of Business BUSINESS TYPE Limited Liability Company Ownership No Ownership information found Insurance Company Information INSURANCE COMPANY POLICY EFFECTIVE DATE POLICY EXPIRATION DATE DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE DATE OUTDOOR SERVICE EXPIRATION DATE BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE DATE TEMP TRANSFER EXPIRATION DATE Page 1 of 3 Applicant NAME OF LEGAL ENTITY Cinemark USA Inc. NAME OF BUSINESS(DBA) Cinemark Movies 12 BUSINESS (972) 665-1000 ADDRESS OF PREMISES 1317 Buckeye Avenue PREMISES SUITE/APT NUMBER CITY Ames COUNTY Story ZIP 50010 MAILING ADDRESS 3900 Dallas Pkwy. CITY Plano STATE Texas ZIP 75093 Contact Person NAME Liquor Licenses PHONE (972) 665-1625 EMAIL liquorlicensing@cinemark.com License Information LICENSE NUMBER LC0044421 LICENSE/PERMIT TYPE Class C Liquor License TERM 12 Month STATUS Submitted to Local Authority EFFECTIVE DATE May 1, 2022 EXPIRATION DATE Apr 30, 2023 LAST DAY OF BUSINESS SUB-PERMITS Class C Liquor License Item No. 8 Page 2 of 3 PRIVILEGES Sunday Service Status of Business BUSINESS TYPE Corporation Ownership Individual Owners NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN Sean Gamble Dallas Texas 75248 EVP,CFO, T & Assist. Sec.0.00 Yes Michael Cavalier McKinney Texas 75069 Vice President, General Counsel and Secretary 0.00 Yes Melissa Thomas Dallas Texas 75205 Vice President, CFO and Assistant Secretary 0.00 Yes Insurance Company Information INSURANCE COMPANY ZURICH-AMERICAN INS COMPANY POLICY EFFECTIVE DATE POLICY EXPIRATION DATE DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE DATE OUTDOOR SERVICE EXPIRATION DATE Page 3 of 3 BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE DATE TEMP TRANSFER EXPIRATION DATE Page 1 of 2 Applicant NAME OF LEGAL ENTITY CHRISTIANI'S EVENTS, L.L.C. NAME OF BUSINESS(DBA) Christiani's Events BUSINESS (515) 360-8069 ADDRESS OF PREMISES 2601 East 13th Street PREMISES SUITE/APT NUMBER CITY Ames COUNTY Story ZIP 50010 MAILING ADDRESS 1150 East Diehl AvenueJordan Park CITY Des Moines STATE Iowa ZIP 50315 Contact Person NAME Peter Worsham PHONE (515) 360-8069 EMAIL peter@christianiscatering.com License Information LICENSE NUMBER LICENSE/PERMIT TYPE Class C Retail Alcohol License TERM 5 Day STATUS Pending Dramshop Review EFFECTIVE DATE EXPIRATION DATE LAST DAY OF BUSINESS SUB-PERMITS Class C Retail Alcohol License PRIVILEGES Item No. 9 Page 2 of 2 Status of Business BUSINESS TYPE Limited Liability Company Ownership Individual Owners NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN Carol Christiani Des Moines Iowa 50321 LLC Member 100.00 Yes Insurance Company Information INSURANCE COMPANY Founders Insurance Company POLICY EFFECTIVE DATE POLICY EXPIRATION DATE DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE DATE OUTDOOR SERVICE EXPIRATION DATE BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE DATE TEMP TRANSFER EXPIRATION DATE Page 1 of 2 Applicant NAME OF LEGAL ENTITY KHJ LLC NAME OF BUSINESS(DBA) Pasta al Forno BUSINESS (254) 592-0325 ADDRESS OF PREMISES 2601 East 13th Street PREMISES SUITE/APT NUMBER CITY Ames COUNTY Story ZIP 50010 MAILING ADDRESS 2601 East 13th Street CITY Ames STATE Iowa ZIP 50010 Contact Person NAME Valdet kelmendi PHONE (254) 592-0049 EMAIL vali534@hotmail.com License Information LICENSE NUMBER LICENSE/PERMIT TYPE Class C Retail Alcohol License TERM 12 Month STATUS Submitted to Local Authority EFFECTIVE DATE EXPIRATION DATE LAST DAY OF BUSINESS SUB-PERMITS Class C Retail Alcohol License PRIVILEGES Status of Business Item No. 10 Page 2 of 2 BUSINESS TYPE Limited Liability Company Ownership Individual Owners NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN Valdet Kelmendi Mason City Iowa 50401 owner 100.00 Yes Insurance Company Information INSURANCE COMPANY United Fire & Casualty Company POLICY EFFECTIVE DATE Mar 15, 2023 POLICY EXPIRATION DATE Mar 15, 2024 DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE DATE OUTDOOR SERVICE EXPIRATION DATE BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE DATE TEMP TRANSFER EXPIRATION DATE 515.239.5133 non-emergency 515.239.5130 Administration 515.239.5429 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org Police Department MEMO Smart Choice To: Mayor John Haila and Ames City Council Members From: Lieutenant Mike Arkovich, Ames Police Department Date: March 21, 2023 Subject: Beer Permits & Liquor License Renewal Reference City Council Agenda The Council agenda for April 11th, 2023, includes beer permits and liquor license renewals for:  Cyclone Experience Network (1705 Center Drive Hilton Coliseum) Class C Retail Alcohol License with Outdoor Service and Catering Privilege  Perfect Games, Inc. (1320 Dickinson Avenue) Class C Liquor License with Outdoor Service and Catering Privilege  Szechuan House (3605 Lincoln Way) Special Class C Retail Alcohol License  Provisions Lot F (2400 North Loop Dr.) Class C Retail Alcohol License with Outdoor Service and Catering Privilege  Hy-Vee Fast and Fresh #2 (636 Lincoln Way) Class E Retail Alcohol License A review of police records for the past 12 months found no liquor law violations for the above locations. The Ames Police Department recommends the license renewal for the listed businesses. Item No. 11 1 ITEM #: 12 DATE: 04-11-23 DEPT: Admin COUNCIL ACTION FORM SUBJECT: REQUEST FROM DELLA VITI (323 MAIN STREET) TO ALLOW ALCOHOL SERVICE AT A SIDEWALK CAFÉ BACKGROUND: In 2017, the City Council adopted new regulations regarding Sidewalk Cafés. These regulations allow for alcohol service in certain circumstances. Establishments that, under Section 17.16 of Municipal Code, may allow minors on the premises are permitted to serve alcohol at their sidewalk cafés without prior special approval. These applications are approved by staff as long as the applicant obtains the appropriate Outdoor Service Privilege for its license. Establishments that are not allowed to have minors on the premises under Section 17.16 of Municipal Code must request approval from the City Council to serve alcohol at their sidewalk cafés. Della Viti (323 Main Street) has submitted a request to implement a sidewalk café and serve alcohol at it. This establishment has received Council approval to operate a sidewalk café with alcohol sales annually since the 2017 sidewalk café season. Della Viti has a Class C Liquor License and, because a majority of its sales come from selling alcoholic beverages, may not have minors on the premises according to Section 17.16 of Municipal Code. Therefore, approval from the City Council is required to allow alcohol service at its proposed sidewalk café. The sidewalk café regulations call for the City Council to consider requests from establishments in Della Viti’s situation on a case-by-case basis. The Code specifies that the City Council shall consider the following factors when presented with a request: 1. Site Conditions – Della Viti’s proposed site is open and unobstructed by existing street furniture, utility accesses, or other equipment. The proposed sidewalk café will utilize four tables and will take up five and a half feet of the 13-foot sidewalk. There is a large window in the front of the establishment that will allow staff to monitor the entire sidewalk café from inside the building. Della Viti has indicated a staff person will be dedicated to monitoring the sidewalk café. 2. Compliance History/Staff Training – A review of Police records indicates no liquor or nuisance violations in the past at Della Viti. According to the applicant, three of the four staff members have participated in I-PACT (Iowa Program for Alcohol Compliance Training), the fourth staff member is scheduled to go through I-PACT soon. The applicant has stated that in-house training continues to be conducted with staff when they are hired, which includes ID checking. Additionally, it is a policy to take IDs from every patron who enters the premises in exchange for a card which operates the wine-dispensing system. 2 3. Other Factors the Council Deems Relevant – During the review of previous requests from Della Viti, the City Council did not identify other factors to consider when weighing whether to grant approval for requests of this type. Should the City Council have specific concerns, staff could request additional information from the applicant before the Council moves forward with approving or denying the request. In addition to the above three specific issues the Council must take into consideration with this request, the Municipal Code requires that any sidewalk café at which alcohol is served must operate with additional restrictions compared to those where alcohol is not served. The additional, required restrictions that would apply to Della Viti are:  Patron ingress and egress shall be controlled and continually monitored by staff  No alcoholic beverages may be sold or served later than 10 p.m.  Patrons may not consume outside beverages on the premises Finally, the Municipal Code empowers the City Council to impose special conditions on any sidewalk café granted an exception to dispense alcohol if it feels such restrictions are appropriate. No conditions were imposed by the Council in granting previous approvals for Della Viti. Upon staff review of the application materials, the application appears complete and in order. Della Viti’s current Outdoor Service Privilege is valid through June 17, 2023. Because holding the appropriate liquor control license is a pre-requisite to allow alcohol service at a sidewalk café, Council approval of Della Viti’s request to serve alcohol must be made subject to maintaining an Outdoor Service Privilege if it would like to continue providing alcohol service at its sidewalk café during the second half of the 2023 Sidewalk Café season. The Council should note that the Della Viti Sidewalk Café is located within the area that is anticipated to be used for the beer garden and entertainment area for the RAGBRAI overnight stop on July 25-26. Therefore, consistent with the 2018 RAGBRAI event, staff is proposing that the Della Viti Sidewalk Café not be permitted to allow alcoholic beverages from Della Viti after 4:00 p.m. only on July 25, but Della Viti would not be required to remove its sidewalk café fixtures that evening. This will help manage the delineation between the Della Viti licensed premises and the RAGBRAI outdoor service area premises. Staff has reviewed this proposed arrangement with the applicant (Della Viti) and has been told it is acceptable. ALTERNATIVES: 3 1. Approve the request from Della Viti to allow alcohol service at its sidewalk café during the 2023 sidewalk café season, subject to Della Viti maintaining its Outdoor Service Privilege. The approval is conditioned upon no alcohol service from Della Viti being provided within the Sidewalk Café between 4:00 p.m. July 25 and 2:00 a.m. July 26, 2023. 2. Refer the request to staff for additional information. 3. Deny the request. CITY MANAGER’S RECOMMENDED ACTION: It is important to ensure that alcohol service in public places occurs in an appropriate environment. Municipal Code requires a higher level of scrutiny for establishments where alcohol service is taking place and there is little to no food service, as compared to establishments where alcohol is ancillary to the food service. In this instance, the establishment has an exceptional compliance record, and has adopted procedures that maintain a safe, controlled environment where alcohol is served. The establishment has participated in additional training for its staff to maintain compliance. The application for the sidewalk café indicates a proposed outdoor service area that can be easily monitored and that does not attempt to overcrowd the area. The applicant has responded cooperatively to requests for additional information and appears to have a good understanding of the requirements in place for compliant service. It should be noted that the alternatives presented indicate approval is for only the 2023 sidewalk café season (April through October, according to Municipal Code). Sidewalk café applications must be completed anew each season; they do not carry over from year-to-year. This follows the practice established with approval of previous requests for alcohol service at sidewalk cafes. Requiring new requests each year ensures an opportunity to review performance and impose special conditions or withhold approval if the establishment fails to meet the Council’s expectations. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. Caring People  Quality Programs  Exceptional Service MEMO To: Mayor and City Council From: Brian Phillips, Assistant City Manager Date: April 11, 2023 Subject: Rescheduling July and December City Council Meetings City staff is requesting Council approval to cancel the July 25, 2023 City Council meeting and replace it with a Council meeting on July 18, 2023. Staff is also requesting to cancel the December 26, 2023 City Council meeting and to replace it with a Council meeting on December 19, 2023. The proposed replacement dates are both normally reserved for Council workshops. The request to move the July 25 meeting to July 18 is due to the arrival of RAGBRAI on July 25. Ames is an overnight stop on the route for the evening of July 25. Therefore, many residents will be participating in RAGBRAI festivities, and staff and Council Members will have duties assisting with the event. Further, with the planned downtown entertainment, it may be difficult for anyone attending a Council meeting to find a clear route to City Hall or nearby parking. The request to move the December 26 meeting to December 19 is due to the closure of City offices on December 25-26 for the Christmas holiday. Item No. 13 Caring People  Quality Programs  Exceptional Service 515.239.5105 main 515.239.5142 fax 515 Clark Ave. Ames, IA 50010 www.CityofAmes.org Office of the Mayor MEMO To: City Council From: John A. Haila, Mayor Date: April 11, 2023 Subject: Appointment to City Boards and Commissions At the March 14, 2023 City Council meeting, the City Council confirmed a variety of appointments to the City’s boards and commissions. There remain a handful of vacancies to be filled, so I have examined applications submitted in previous years to identify individuals who are interested and qualified to serve. After consulting with City staff, I am pleased to recommend for City Council confirmation the appointment of Kristin Dillavou to the Property Maintenance Appeals Board to fill a three-year term. JAH/jsn Item No. 14 1 ITEM #: DATE: 04-11-23 DEPT: CMO COUNCIL ACTION FORM SUBJECT: REQUEST TO MODIFY FY 2022/23 ASSET ALLOCATION TO HEARTLAND SENIOR SERVICES BACKGROUND: Heartland Senior Services (HSS) has submitted a request to the City to modify its FY 2022/23 ASSET allocation by transferring a total of $13,590 from the following services to the Home Delivered Meals (HDM) program: $4,500 from Activity and Resource Center, $2,590 from Congregate Meals, and $6,500 from Outreach. HDM participation remains strong with over 230 meals delivered daily compared to pre- pandemic meal delivery of 125 meals daily. HSS exhausted its City allocation of funds for HDM as of October 2022 and, therefore, is requesting that funds be reallocated to the Home Delivered Meals service. The revised allocations appear in the table below. Service Original Allocation Change Revised Allocation Activity/Resource Center $ 8,256 - $ 4,500 $ 3,756 Congregate Meals 2,590 - 2,590 0 Outreach 47,197 - 6,500 40,697 Home Delivered Meals 73,290 + 13,590 86,880 TOTAL $ 131,333 $ 0 $ 131,333 If the request to reallocate funds to the HDM program is approved, the unit rates of all four services will remain unchanged. The number of units purchased will increase for the HDM program and a reduction will occur for the Activity and Resource Center, Congregate Meals, and Outreach since amounts would be transferred to the HDM program. HSS will be able to draw down HDM units already provided during this fiscal year, but which have not been paid because City funds have been exhausted in the HDM program since October 2022. ALTERNATIVES: 1. Approve the request to modify the City’s FY 2022/23 ASSET contract with HSS by reallocating $4,500 from Activity and Resource Center, $2,590 from Congregate Meals, and $6,500 from Outreach to the Home Delivered Meals (HDM) program for a total of $13,590. 15 2 2. Do not approve the request. CITY MANAGER’S RECOMMENDED ACTION: The reallocation of City funds will provide the support for this continued need in the community. Similar requests have been made to other ASSET funders, specifically Story County and United Way of Story County. Therefore, it is the recommendation of the City Manager that City Council adopt Alternative No. 1, thereby approving the request to modify the City’s FY 202 2/23 ASSET contract with HSS, as described above. HSS Mission: Heartland Senior Services of Story County offers life–enriching opportunities for older adults and provides support for their families and caregivers. 205 S. Walnut Avenue, Ames, IA 50010 (515) 233-2906 (office) (515) 231-4354 (cell) ncarroll@hsservicesia.com April 4, 2023 Honorable Mayor John Haila and City Council Members: On behalf of our Board of Directors, I respectfully request that the City transfer the following FY22/23 ASSET funding amounts: $2,590 from Congregate Meals, $6,500 from Outreach, and $4,500 from Activities to Meals on Wheels. These transfers would total $13,590. This request is being made for three reasons: 1) Due to covid some seniors are still cautious about meeting with an Outreach Specialist in person. Although we visit/support these individuals with phone calls, it reduces the amount of time (units of service) versus meeting in person. It should be noted; it is always best to meet in person because the Specialist can better assess/support their overall life situation. In FY23/24 we anticipate that in person visits will return to pre-pandemic levels. 2) Our new building is under construction which has caused disruption to Activities and Congregate Meals. 3) Meals on Wheels participation has remained strong with over 230 meals delivered daily Monday through Friday. Prior to the pandemic 125 meals were delivered daily. City ASSET funding for Meals on Wheels was drawn-down in its entirety between July and October 2022. Thank you for considering this request. If you need additional information please contact me. Sincerely, Nancy Nancy Carroll Executive Director 1 ITEM #: 16 DATE: 04-11-23 DEPT: ELEC. COUNCIL ACTION FORM SUBJECT: AWARD OF CONTRACT FOR ALUMINUM CABLE FOR ELECTRIC SERVICES DEPARTMENT BACKGROUND: This bid is for the purchase of 7,500 feet of 500 KCMIL aluminum cable to replenish inventory for the Electric Services Department. Cable of this type is kept on hand to ensure availability for the needs of the department. Typically, this item is used to provide service for commercial and residential applications and is necessary to meet the anticipated needs of the Electric Services Department for new construction and maintenance projects. On March 9, 2023, an Invitation to Bid (ITB) was issued. The ITB was viewed by 16 vendors. On March 21, 2023, five bids were received as shown below: BIDDER TOTAL COST RESCO, Ankeny, IA $ 69,416.25 WESCO Distribution, Des Moines, IA $ 76,558.50 Graybar Electric, Des Moines, IA $ 113,152.50 Graybar Electric, Des Moines, IA – Alternate 1 $ 133,750.00 Power Line Supply, Williamsburg, IA $ 593,315.00 *Price inclusive of 6% State of Iowa Sales Taxes Plus 1% Local Tax Graybar Electric submitted two bids, reflecting cable from two separate manufacturers. The Graybar Electric Alternate 1 and Power Line Supply bids include requirements for a 10,000-foot minimum order of cable. Therefore, these two bids reflect the cost for 10,000 feet of cable rather than the 7,500 feet of cable specified in the invitation to bid. All other bids reflect the costs for 7,500 feet of cable. Staff reviewed the bids and concluded that the low bid from RESCO, Ankeny, Iowa, met the specification for the 500 KCMIL aluminum cable and is acceptable. The City Council should note that because of the metal content of this product, RESCO attached a metal escalation/de-escalation clause (capped at no more than 10%) due to the volatile market for metal. Therefore, the actual price charged to the City may be adjusted depending on the day the cable is shipped. 2 RESCO’s estimated delivery time is 40 weeks, and its bid was $7,142 less than the bid from the second low bidder, WESCO Distribution. WESCO did not include an escalation/de-escalation clause. For WESCO’s higher bid to be a better value for the City compared to RESCO’s low bid, the price of aluminum cable would need to increase by over 10% in the next 40 weeks. Staff reviewed changes in t he prices of aluminum cable over the past 40 weeks to determine whether the inclusion of the escalation/de -escalation clause in RESCO’s bid increases the risk to the City in a manner that outweighs the apparent savings. In the past 40 weeks, the price of aluminum cable has actually decreased by 2%. The largest increase experienced during the past 40 weeks has been 5%. Although the previous history of the aluminum cable pricing changes is not a guaranteed indicator of future volatility, staff believes it is unlikely that prices would rise high enough as to make WESCO’s bid a better value. ALTERNATIVES: 1. Award a contract to RESCO, Ankeny, IA, for the purchase of Electric Services aluminum cable in accordance with the bid amount of $69,416.25 (inclusive of Iowa sales tax), subject to a +/- 10% metals escalation/de-escalation adjustment at the time of shipment. 2. Award a contract for the purchase of Electric Services aluminum cable to one of the other bidders. 3. Reject all bids and attempt to purchase aluminum cable on as needed basis. CITY MANAGER’S RECOMMENDED ACTION: The Electric utility needs a supply of aluminum cable on hand to meet the needs of commercial and residential customers. The low bid for this cable is acceptable to Electric Services. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as stated above. This material will be going into inventory and, therefore, there is no budget for this original purchase. However, the material will be charged to projects which do include funding for the cable purchase in their budgets. 1 ITEM#: 17 DATE: 04-11-23 DEPT: Transit COUNCIL ACTION FORM SUBJECT: CYRIDE 2023 HVAC IMPROVEMENT PROJECT AWARD OF CONTRACT BACKGROUND: The CyRide 2023 HVAC Improvement Project (Bid No. 2023-137) was released on February 15, 2023. Plans and specifications called for replacing aging heating, ventilation, and air conditioning (HVAC) equipment that serves the maintenance paint bay, body shop, and tire area of the CyRide facility. The bid had two alternates. Bid alternate #1 called for adding a fall protection railing on the roof edge in lieu of a roof -mounted fall protection tie-off point. Bid alternate #2 was to remove the building HVAC controls integration from the project. The following budget has been reserved for this project , including additional funds approved by the Transit Board at their March 30, 2023, meeting: Funding Sources Dollars State PTIG Funds $331,548 Local Grant Match $82,887 Carryover from the 2022 HVAC Improvement Project Grant $76,201 Transfer from Operations Fund Closing Balance $97,589 Total Project Budget $588,225 Bids were due on March 15, 2023. Two bids were received for the project, summarized below, with the complete bid tabulation attached to the council packet. Bidder Base Bid Alternate #1 Alternate #2 Mechanical Comfort Inc. $ 534,750 $ 11,645 ($43,835) Stein Heating and Cooling $ 579,500 $ 6,900 ($62,500) Mechanical Comfort Inc. of Ames, Iowa, was the low bid on this project. After evaluating the cost of bid alternatives with CyRide’s A&E firm, ASK Studios, staff is recommending accepting the base bid and rejecting both bid alternatives. The 2 analysis of the A&E firm is attached to the council packet. The final award amount is $534,750, leaving $53,475 available in the project budget as a contingency fund. The Transit Board approved award of contract for the base bid and rejection of both bid alternates at their meeting on March 30, 2023.The final award of contract will be subject to approval by the Iowa Department of Transportation Office of Public Transit. ALTERNATIVES: 1. Approve award of contract to Mechanical Comfort Inc. of Ames, Iowa for the base bid for a total cost of $534,750 and reject alternate #1 and alternate #2. 2. Reject all bids and do not approve the award of contract to Mechanical Comfort Inc. of Ames, Iowa. CITY MANAGER’S RECOMMENDED ACTION: Awarding a contract to Mechanical Comfort for the full base bid price would allow CyRide to replace obsolete HVAC equipment in the facility and permit the integration of the new equipment into the existing HVAC facility control system. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1. CITY OF AMES, IOWA karen.server@cityofames.org BID NO. 2023-137 CyRide 2023 HVAC Improvement Project Mechanical Comfort Ames, IA x x x x x x x $534,750.00 $11,645.00 ($43,835.00) Webster City, IA x x x x x x x x $579,500.00 $6,900.00 ($62,500.00) Deduct Add Alternate x 3716 Ingersoll Avenue, Suite A, Des Moines, IA 50312 P: 515.277.6707 ARCHITECTURE INTERIORS PLANNING March 27, 2023 Ms. Barbara Neal, Director of Transit CyRide 601 N. University Boulevard Ames, IA 50010 Ms. Neal, There were two responsive bidders which submitted proposals for the CyRide HVAC Improvements, Phase III project. Both bids exceeded the Opinion of Probable Cost. We recommend the acceptance of the bid proposal from Mechanical Comfort to complete work associated with the base bid as described in the project specifications for $534,750. This cost is reasonable due to the increase in material costs industry wide as well as an increase in inflation beyond usual levels. Given Mechanical Comfort’s knowledge of the facility, we believe the low bid will bring a good value to CyRide. Regards, ITEM #: 18 DATE: 04-11-23 DEPT: PW COUNCIL ACTION FORM SUBJECT: PRECONSTRUCTION AGREEMENT WITH IOWA DEPARTMENT OF TRANPORTATION FOR US HIGHWAY 69 (GRAND AVENUE AND SOUTH DUFF AVENUE) RESURFACING BACKGROUND: In FY 2023/24, the Iowa Department of Transportation (IDOT) will be resurfacing Grand Avenue (US Highway 69) between Murray Drive and Lincoln Way and will also be resurfacing South Duff Avenue between Lincoln Way and Jewel Drive. The IDOT has been coordinating the details of the resurfacing with City staff. The City is responsible for paying for curb and gutter repair, storm sewer intake repair, and any resurfacing not directly within the curb lines of the project (such as intersection connections to side streets). The City will also coordinate with the IDOT to convert traffic signal detection from an inductive loop system to a GRIDSMART camera detection system. Th e costs of the detection upgrade will be shared equally between the City of Ames and the IDOT. The attached agreement is a standard IDOT agreement between the parties that indicates costs and responsibilities during the project and maintenance after project completion. Maps are included with the agreement. The estimated cost for construction of the City’s portion of the improvements is $290,785. The 2023/24 US Highway 69 Improvements program includes $575,000 of Road Use Tax to fund the improvements included in the project agreement. ALTERNATIVES: 1. Approve the Preconstruction Agreement with the Iowa Department of Transportation for US Highway 69 (Grand Avenue and South Duff Avenue) Resurfacing 2. Direct staff to work with the IDOT to make changes to the agreement. CITY MANAGER’S RECOMMENDED ACTION: The resurfacing of US Highway 69 will improve a very busy arterial street corridor. In addition, the project will provide upgrades to important storm sewer, curb and gutter, and traffic control infrastructure. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted above. July 2014 2023-6-041_Ames.docx 1 IOWA DEPARTMENT OF TRANSPORTATION Preconstruction Agreement For Primary Road Project This Agreement, is entered into by and between the Iowa Department of Transportation, hereinafter designated the "DOT", and the city of Ames, Iowa, a Local Public Agency, hereafter designated the "LPA" in accordance with Iowa Code Chapters 28E, 306, 306A and 313.4 as applicable; The DOT proposes to establish or make improvements to U.S. 69 within Story County, Iowa; and The DOT and the LPA are willing to jointly participate in said project, in the manner hereinafter provided; and This Agreement reflects the current concept of this project which is subject to modification by mutual agreement between the LPA and the DOT; and Therefore, it is agreed as follows: 1. Project Information a. The DOT will design, let, and inspect construction of the following described project in accordance with the project plans and DOT standard specifications: Hot Mix Asphalt (HMA) resurfacing with milling from south of Jewel Drive to north of Bloomington Road in Ames. (See Exhibit A for location) b. As part of the project, the LPA has requested the installation of new pedestrian push button pedestals at a handful of the traffic signals so that they meet the current Americans with Disabilities Act (ADA) requirements. The LPA has also requested curb, gutter, and intake repair within the city. All of these projects will be completed all at no cost to the DOT. (See Exhibit B for location and Exhibit C for costs). c. As part of the project, traffic signals at Wheeler/Northwood Drive, South 3rd Street, Chestnut Street, and the westbound U.S. 30 ramp will be converted from a loop travel signal detection to a GRIDSMART camera system prior to project letting. The cost will be shared equally between the LPA and the DOT. (See Exhibit C for costs). d. Upon completion of construction, the LPA agrees to accept ownership and jurisdiction of the following referenced improvements. The LPA shall also assume responsibility for all future maintenance operations associated therewith, all at no additional expense or obligation to the DOT: i. Paved fillets will be constructed at the following locations (see Exhibit C): a) Jewel Street, (East side of U.S. 69) b) Crystal Street, (East side of U.S. 69) c) South 3rd Street (East side of U.S. 69) July 2014 2023-6-041_Ames.docx 2 d) S 2nd, East and (West side of U.S. 69) e) 7th Street, (West side U.S. 69) f) 7th Street, (East side U.S. 69) g) 8th Street (West side of U.S. 69) h) 8th Street (East side of U.S. 69) i) 9th Street (West side of U.S. 69) j) 9th (East side of U.S. 69) k) 10th Street (West side of U.S. 69) l) 10th Street (East side of U.S. 69) m) 11th Street (East of U.S. 69) n) 12th Street (West side of U.S. 69) o) 12th Street (East side of U.S. 69) p) 15th Street (East of U.S. 69) q) 16th Street (West side of U.S. 69) r) 16th Street (East side of U.S. 69) s) Murray Street, (West of U.S. 69) t) 28th Street (West side of U.S. 69) u) 28th Street (East side of U.S. 69) v) 30th Street (West side of U.S. 69) w) Northwood Street, (East side of U.S. 69) x) Wheeler Street, (West side of U.S. 69) 2. Project Costs a. The LPA shall reimburse the DOT for its share of the project costs estimated at $290,785, as shown in Exhibit C. LPA reimbursement will be made in three (3) equal yearly installments of approximately $96,928, each. The first installment will be due upon completion of construction and proper billing by the DOT. The final two installments will be billed to the LPA one and two years subsequent to the date of the first billing respectively. The actual amount of reimbursement will be determined by the quantities in place and the accepted bid at the contract letting. b. The DOT will bear all costs except those allocated to the LPA under other terms of this Agreement. 3. Traffic Control a. U.S. 69 through-traffic will be maintained during the construction. b. If it becomes necessary to temporarily close LPA side roads during construction, the DOT will furnish and install the required barricades and signing for the closure at project cost and shall remove same upon completion of the project also at no expense or obligation to the LPA. The DOT will work in close cooperation with the LPA and the contractor to accommodate emergency services and local access across the project during construction. Any detours which may be necessary for project related LPA road closures will be the responsibility of the LPA all at no expense or obligation to the DOT. c. If this project causes the temporary closure of a road during construction, the DOT shall meet with the LPA to determine whether said closure(s) will cause increased traffic on other LPA roads. The DOT and the LPA shall determine a plan, and the costs thereof, for the LPA to perform dust control on said LPA roads with increased traffic, should dust control become necessary. In that event, the LPA shall inform the DOT prior to performing said dust control. The DOT shall reimburse the LPA for the cost of said dust control measures following the receipt of a bill for the agreed upon costs (see Iowa Code section 313.4 subsection 1.b.). July 2014 2023-6-041_Ames.docx 3 4. Right of Way and Permits a. Subject to the provisions hereof, the LPA in accordance with 761 Iowa Administrative Code Chapter 150.3(1)c and 150.4(2) will remove or cause to be removed (within the corporate limits) all encroachments or obstructions in the existing primary highway right of way. The LPA will also prevent the erection and/or placement of any structure or obstruction on said right of way or any additional right of way which is acquired for this project including but not limited to private signs, buildings, pumps, and parking areas. b. The DOT will be responsible for the coordination of utility facility adjustments for the primary road project. c. The LPA agrees to relocate all city-owned utilities necessary for construction which are located within the existing street or alley right of way, subject to the approval of and without expense to the DOT and in accordance with 761 Iowa Administrative Code Chapter 150.4(5) and the DOT Utility Accommodation Policy. d. With the exception of service connections no new or future utility occupancy of project right of way, nor any future relocations of or alterations to existing utilities within said right of way will be permitted or undertaken by the LPA without the prior written approval of the DOT. All work will be performed in accordance with the Utility Accommodation Policy and other applicable requirements of the DOT. 5. Construction & Maintenance a. Upon completion of the project, no changes in the physical features thereof will be undertaken or permitted without the prior written approval of the DOT. b. Future maintenance of the primary highway within the project area will be carried out in accordance with the terms and conditions contained in 761 Iowa Administrative Code Chapter 150. 6. General Provisions a. If the LPA has completed a Flood Insurance Study (FIS) for an area which is affected by the proposed Primary Highway project and the FIS is modified, amended or revised in an area affected by the project after the date of this Agreement, the LPA shall promptly provide notice of the modification, amendment or revision to the DOT. If the LPA does not have a detailed Flood Insurance Study (FIS) for an area which is affected by the proposed Primary Highway project and the LPA does adopt an FIS in an area affected by the project after the date of this Agreement, the LPA shall promptly provide notice of the FIS to the DOT. b. The LPA will comply with all provisions of the equal employment opportunity requirements prohibiting discrimination and requiring affirmative action to assure equal employment opportunity as required by Iowa Code Chapter 216. No person will, on the grounds of age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, pregnancy, or disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which State funds are used. c. It is the intent of both (all) parties that no third party beneficiaries be created by this Agreement. d. If any section, provision, or part of this Agreement shall be found to be invalid or unconstitutional, such finding shall not affect the validity of the Agreement as a whole or any section, provision, or part thereof not found to be invalid or unconstitutional, except to the extent that the original intent of the Agreement cannot be fulfilled. July 2014 2023-6-041_Ames.docx 4 e. This Agreement may be executed in (two) counterparts, each of which so executed will be deemed to be an original. f. This Agreement, as well as the unaffected provisions of any previous agreement(s), addendum(s), and/or amendment(s); represents the entire Agreement between the LPA and DOT regarding this project. All previously executed agreements will remain in effect except as amended herein. Any subsequent change or modification to the terms of this Agreement will be in the form of a duly executed amendment to this document. July 2014 2023-6-041_Ames.docx 5 IN WITNESS WHEREOF, each of the parties hereto has executed Agreement No. 2023-6-041 as of the date shown opposite its signature below. CITY OF AMES: By: Date , 20___. Title: Mayor I, , certify that I am the Clerk of the City, and that , who signed said Agreement for and on behalf of the City was duly authorized to execute the same on the day of , 20___. Signed: _____________________________ City Clerk of Ames, Iowa IOWA DEPARTMENT OF TRANSPORTATION: By: Date , 20___. Tony Gustafson, P.E. District Engineer District 1 rringge8:04:13 AM pw:\\NTPwint1.dot.int.lan:PWMain\Documents\Projects\8506901021\DistrictDesign\850695128_A1.dgn DESIGN TEAM PROJECT NUMBER SHEET NUMBER COUNTY 4/26/2022 ENGLISHFILE NO. O LOCATION MAP SCALE Miles 1 2 3 NORTHWESTERN MAIN 4TH ST N ST AV E LEEST 6TH ST ST7TH CL A R K ST8TH WILSO N ST HO DGE AV E GR A N D 9TH 10TH BU R N E T T KEL L OGG DO UG LAS AV E DU F F CRAW FO RD AV E 12TH ST AV E 11TH AV E ST AV E AVE ST AV E AV E AV E 13TH ST 3RD ST MEL ROSE AV E FE R N D A L E AV E 25TH ST AV E NO RTHW ESTERN CU R T I S S A V E RO O S E V E L T A V E GR A N D A V E DURRELL CIR 18TH ST MURRAY DR NARLAND ROOSEVELT CIR AV EBEL-AIR CIR ST BU R N E T T 18TH CLARK AV E 23RD ST BA R R D R AV E 24TH ST 25TH ST AV E AV E BROADMOORCIR 21ST ST 20TH ST 17TH ST DR AVEALLE N CARRDR E 16TH ST MAXW EL L 14TH ST 26TH ST LU T H E R 28TH ST LUTHER GRAND AVE KEL LO GG AV E DUFF AVE BR IGG S CIR RIVER DR AV E JO Y CIR 30TH ST GR A N D A V E NO R T H W E S T E R N AVE KENNEDY ST RE G E N C Y CT CIR JEFFERSON CIRST ST TOP-O-HOLLOW RD BLOOMINGTON RD ADAMS ST DA WES DR PEARLE ALLAN DR DR HU N Z I K E R D R (AMES CORPORATE LIMITS) DR ST AVE AV E CIR AVE PARK WAY AV E AVE CR E S T W O O D RO Y K E Y A V E ORION DR DR JE N S E N ST CALHO U N AVE ME A D O W L A N E A V E ROY KEY AV E E U P R R E 20TH ST LAU RA CT 13TH ST MA R S T O N A V E HA R D I N G A V E DR DRHUNZIKER CIR FURMAN CT 24TH ST 26TH ST PL AV E PO L A R I S WHEELER ST FRANCIS E DA V IS CT AVE ST5TH CARRO LL 15TH ST AV E GL E N D A L E A V E LI N D E N D R ST KEL L O G G BU R N E T T 22ND E 24TH ST DR KELLOGG AVE NO RTHW O O D GR O V E OAK DR DR DO U GLAS AV E AV E OLD BLOOMINGTON RD 54 7 TH AV E ONEIL DR R O OMDAORB DR ST A F F O R D E 14TH ST E 13TH ST E 12TH ST E 11TH ST E 9TH ST E 7TH ST E 6TH ST E 5TH ST 3RD E MAIN ST E 8TH ST BROOK RIDG E RIDG EWOO D AV E THO MPSO N DR KINLEY FERNDALE CIR ARRASMITH TRL DR GA RNER CARROLL O'NEAL MAXWELL SON PAUL GEORGE Skunk River GRAN D WOOD DR SQUAW CREEKDR STON E- HA V EN DR S K E L L O G G S 17TH ST S 16TH ST S H I G H A V E SE 16TH ST CHESTNUT ST BU C K E Y E A V E AIRPORT RD S D U F F A V E CIR CRYSTAL ST ST CI R TU R Q U O I S E ONYX CIR JEWEL DR PL EM E R A L D D R DR RD DR KEN MARIL RD DR DULUTH ST VIOLA MAE AV E ELYDR CIR JEW EL DR DIAMOND DR S D U F F S 5TH ST SE 5TH ST S W ALNU T AV E WA S H I N G T O N AV E 3RD ST ST4TH ST2NDS AV E SU M N E R AV E AV E HIGH SE 2ND ST KING SBURY AV E CH E R R Y AV E 2ND ST 3RD ST S MAPLE AV E S 4TH ST AV E HA Z E L N AV E 2ND ST N O A K AV E EL M SONDRO GILCHRIST ST CENTE R AV E 3RD ST EAST AV E AV E 2ND ST Ames Municipal Airport AIRPORT DR (AMES CORPORATE LIMITS) CO M M E R C E S T BLAN SHA N SH E R M A N A V E APPLE PL CIR S K E L L O G G A V E S S H E R M A N A V E N M A P L E VISIONAIRE PL JEWELL CIR E 3RD ST OPAL CIR CI R SA P P H I R E MARKET ST BILLY SUNDAY RD KITTY HAWK DR TEAGARDEN GARDEN OP A L D R PATRICIA GA RNET MEADOW CRYSTAL ST RUBY CT ONYX ST AV E BORNE AVE DES MOINES (AMES CORPORATE LIMITS) E S S SE S S CT 55 0 T H A V E AV E N EVA AV E S HAZE L S M A P L E S O A K AV E AVE SOUTHERN HILLS RD DR SOUTHD A LE AI R P O R T C T ASPEN RIDGE RD MINN ET ON K A GARDEN RD WILLOWBROO K HARC OU RT DIAMON D TOPAZ FRON TAG E RD AS P E N DR LD E N GO GR A N D A V E Squaw Creek Resume Project Ref. Loc. 116.79 Stop Project Ref. Loc. 117.06 Resume Project Ref. Loc. 117.65 N of Bloomington Rd. End Project Ref. Loc. 118.48 Stop Project Ref. Loc. 115.41 Jewel Dr. Begin Project Ref. Loc. 113.38 Resume Project Ref. Loc. 116.11 Stop Project Ref. Loc. 116.63 Smyth/Adey/Ringgenberg STORY NHSX-069-5(128)--3H-85 A.2 69 69 EXHIBIT A 2023-6-041_Ames Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN,GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), (c)OpenStreetMap contributors, and the GIS User Community, City of Ames, IA MUS 69 Grand Ave North EXHIBIT B 2023-6-041_Ames Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN,GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), (c)OpenStreetMap contributors, and the GIS User Community, City of Ames, IA MUS 69 Grand Ave Mid 1 EXHIBIT B 2023-6-041_Ames Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN,GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), (c)OpenStreetMap contributors, and the GIS User Community, City of Ames, IA MUS 69 Grand Ave Mid 2 EXHIBIT B 2023-6-041_Ames Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN,GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), (c)OpenStreetMap contributors, and the GIS User Community, City of Ames, IA MUS 69 Grand Ave South EXHIBIT B 2023-6-041_Ames Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN,GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), (c)OpenStreetMap contributors, and the GIS User Community, City of Ames, IA MUS 69 S Duff North EXHIBIT B 2023-6-041_Ames Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN,GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), (c)OpenStreetMap contributors, and the GIS User Community, City of Ames, IA MUS 69 S Duff Mid 1 EXHIBIT B 2023-6-041_Ames Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN,GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), (c)OpenStreetMap contributors, and the GIS User Community, City of Ames, IA MUS 69 S Duff Mid 2 EXHIBIT B 2023-6-041_Ames Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN,GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), (c)OpenStreetMap contributors, and the GIS User Community, City of Ames, IA MUS 69 S Duff South EXHIBIT B 2023-6-041_Ames US 69 City of Ames NHSX-069-5(128)--3H-85 Item Description Unit Unit Price City Quantity DOT Quantity City Extended Price DOT Extended Price 1 SY 2 TONS 3 TONS 4 TONS 5 EA 6 SY 7 LF 8 EA Total:290,785$ 40,000$ EXHIBIT C 2023-6-041_Ames MEMO City Clerk’s Office To: Mayor and Members of the City Council From: City Clerk’s Office Date: April 11, 2023 Subject: Contract and Bond Approval There is no Council Action Form for Item No. 19. City Council approval of the contract and bond for this project is simply fulfilling a State Code requirement. /cmw MEMO City Clerk’s Office To: Mayor and Members of the City Council From: City Clerk’s Office Date: April 11, 2023 Subject: Contract and Bond Approval There is no Council Action Form for Item No. 20. City Council approval of the contract and bond for this project is simply fulfilling a State Code requirement. /cmw ITEM #: 21 DATE: 04-11-23 DEPT: Fleet/Elec COUNCIL ACTION FORM SUBJECT: CITY ACCESS CONTROL SYSTEM FINAL ACCEPTANCE BACKGROUND: City Hall, all three Fire Stations , and the Power Plant have previously used physical keys to control access to exterior and interior doors. It was determined that an electronic access control system would provide security improvements compared to this system . This access control system uses cards and electronic readers instead of physical keys. The electronic system provides automatic locking/unlocking of doors, alarms for unauthorized propping of doors, tracking after -hours access, and the ability to remotely control card access. Public groups using City Hall conference rooms after hours can enter the building at specified times without having to pick up a physical key. A contract was awarded to Commonwealth Electric Company of the Midwest, Des Moines, Iowa to complete the installation of the access control system at these facilities. The contract was in the amount of $253,949 for City Hall and Fire Stations and $390,327 for the Power Plant for a total of $644,276. Three change orders were approved for the City Hall/Fire Station portion of the project. The first change order was for $18,159 to implement power transfer hinges so there is no visible wiring at the double doors in City Hall . The second change order, for $3,997, was for an enrollment reader and additional cabling and pathway. The third change order, in the amount of $16,442, was for lock down buttons, courtyard door hardwiring, additional programming, an additional door lock, and a n unlock button for the Court office. These change orders brings the total for the City Hall and Fire Station portion of the project to $292,547. The Power Plant had one change order: a deduct in the amount of $5,270. This was for the addition of data cabling, fiber optic, additional card access to three doors, power to a new rollup door, and the deduction of powered gates and labor. This change order resulted in a total contract cost for the Power Plant portion of the project to $385,057. The project expenditures and revenues are shown below : Total Project Budget City Hall/Fire Stations Electric Facilities Line Item Total Expenditures: Low Bid $ 253,949.00 $ 390,327.00 $ 644,276 Engineering 28,237.50 28,237.50 56,475 Change Orders 38,598.00 (5,270.00) 33,328 TOTAL EXPENDITURES $ 320,784.50 $ 413,294.50 $ 734,079 Revenues: General Fund Savings $ 300,000.00 $ 300,000 General Fund (Fire) 39,000.00 39,000 FY 2020/21 Electric CIP $ 208,854.00 208,854 Top O’ Hollow Sub. Savings 210,000.00 210,000 TOTAL REVENUES $ 339,000.00 $ 418,854.00 $ 757,854 Due to delays in equipment for the Power Plant project , the City Council approved paying the retainage on the City Hall/Fire Station portion of the project on September 27, 2022. The Power Plant portion of the project is now complete, and the entire project is ready for final acceptance. ALTERNATIVES: 1. Accept the City Access Control System project as completed by Commonwealth Electric Company of the Midwest of Des Moines, Iowa, in the amount of $677,604. 2. Direct staff to pursue modification to the project. CITY MANAGER’S RECOMMENDED ACTION:: All work has been completed to install the electronic access control system at these facilities, and the system is currently in use. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. 1 ITEM#: 22 DATE: 4-11-23 DEPT: ELEC COUNCIL ACTION FORM SUBJECT: POWER PLANT UNIT #7 BOILER REPAIR PROJECT - CONTRACT COMPLETION FOR HELFRICH BROTHERS BOILER WORKS, INC. BACKGROUND On October 23, 2018, the City Council approved plans and specifications for the Unit 7 Boiler Repair Project. This project included replacing boiler tubes, pendant tubes, reinsulating the steam and mud drums, and replacing the insulation and lagging on the boiler. A contract was awarded on March 26, 2019, to Helfrich Brothers Boiler Works, Inc, of Lawrence, MA, in the amount of $6,376,685. There were ten change orders to the contract. Change Orders #1-7 were increases to the contract amount, while Change Orders #8-10 were decreases to the contract amount: Change Order #1: On May 14, 2019, was done to increase the purchase order by $233,260 (inclusive of Iowa sales tax) to perform laser cladding of the alloy into the boiler tubes. Change Order #2: On June 20, 2019, was done to increase the purchase order by $22,951.50 (inclusive of Iowa sales tax) to perform Iris testing on 1380 generating bank tubes. Change Order #3: On June 20, 2019, was done to increase the purchase order by $18,931.40 (inclusive of Iowa sales tax) to install additional scaffolding to accommodate the ultrasonic testing. Change Order #4: On July 15, 2019, was done to increase the purchase order by $761,733 (inclusive of Iowa sales tax) to replace additional tubes found to be thin, not included in the original scope. Change Order #5: On August 27, 2019, was done to increase the purchase order by $458,027.41 (inclusive of Iowa sales tax) to supply and install replacement screen tubes, supply and install replacement seal trough and air seal, supply and install new over grate air plenum, and perform front water hanger modifications. Change Order #6: On September 12, 2019, was done to increase the purchase order by $48,304.08 (inclusive of Iowa sales tax) to perform extra work not included in the scope, including removing and replacing the existing refractory and removing and replacing the old penthouse floor casing. 2 Change Order #7: On October 22, 2019, was done to increase the purchase order by $80,250 (inclusive of Iowa sales tax) to install the new dump grate. Change Order #8: On October 31, 2019, was done to decrease the purchase order by $3,698.99 (inclusive of Iowa sales tax) as a credit for portions of Change Order No. 4 not completed. Change Order #9: On January 21, 2020, was done to decrease the purchase order by $10,700 (inclusive of Iowa sales tax) as a reduction in the supply and installation of replacement seal trough and air seal in Change Order No. 5. The work was less than originally proposed. Change Order #10: On March 2, 2020, was done to decrease the purchase order by $4,661.77 (inclusive of Iowa sales tax) as a credit for the work of a third-party contractor to insulate and lag a downcomer on the boiler that was cut to provide access to the boiler. Final expenditures to Helfrich Brothers Boiler Works, Inc of Lawrence, MA, are in the total amount of $7,981,081.63 (inclusive of sales tax). All the requirements of the contract have been met by Helfrich Brothers Boiler Works, Inc. and the Engineer has provided a certificate of completion. ALTERNATIVES: 1. Accept completion of the contract with Helfrich Brothers Boiler Works, Inc. of Lawrence, MA for the Unit 7 Boiler Repair Project and return the retainage to Helfrich. 2. Delay acceptance of this project. CITY MANAGER’S RECOMMENDED ACTION: The project has now been completed in accordance with the approved plans and specifications. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as stated above. 1 ITEM #: 23 DATE: 4-11-23 DEPT: P&H Staff Report FRINGE PLAN UPDATE AND 28E EXTENSION April 11, 2023 BACKGROUND: The City of Ames has been working with Story County and the City of Gilbert on formulating an updated Ames Urban Fringe Plan (AUFP) over the past year. City Council agreed to participate in an update process in February of 2022 and identified City priorities to go along with Story County’s goals for updating the Fringe Plan. A Draft AUFP was made available for public review and comment in May of 2022. City Council reviewed public comments, responses from Gilbert and Story County, and responded to proposed changes to the draft at three prior meetings, of October 25, 2022, November 22, 2022, and January 10, 2023. The addendum includes background information from prior meetings and links to those meetings. In conjunction with these responses to proposed changes to the Draft AUFP Update, the City Council, Gilbert, and Story County have consented to extending the current 28E agreement for joint administration of the current Fringe Plan until April 30, 2023. The Board of Supervisors and Gilbert have responded to the City’s proposed changes from January with their own proposals (Attachments A and B). The City’s January response addressed comments from December 2022 that related primarily to the mapping of the Urban Reserve Overlay for areas north of 190 th Street and southwest of Hwy 30. The Urban Reserve Overlay designation is an important component of the AUFP Update as this designation signals the City’s intent for consideration of future annexation, limits rural subdivisions within these areas for development purposes, and most importantly includes provisions for limits on certain conditional uses by Story County. The City’s January response partially agreed with the earlier County request by removing all Urban Reserve Overlay designation in the southwest area located west of State Avenue, but retained the Growth Area designation and related Natural Area Overlay for the former Champlin property. In response to requests for no Urban Reserve Overlay north of 190th by the County and for a buffer with no Overlay by Gilbert, the City reduced the overlay north of 190th Street to extend ¾ of a mile north of 190th Street and from the railroad tracks east to Arrasmith Trail (east of Hwy 69). The addendum includes maps of the City’s response. Based on the attached response letters, neither Gilbert nor Story County has agreed with the City’s January proposal. Both entities suggest a ¼ mile extension of Urban Reserve north of 190th Street with the remaining area as Ag and Farm Services. Story County also responded about the southwest accepting the reduced Urban 2 Reserve Overlay, but requesting again that the former Champlin property be removed from the Growth Area designation and made to be Ag and Farm Services. The County also requests clarification that the Meadow Glen Neighborhood, designated as Rural Residential Existing, would also have the Urban Reserve Overlay removed. Story County also suggested two policies be added to the Fringe Plan, one is to have a policy for directional drilling/boring for utility extensions in the Natural Areas and secondly that the City will not annex into Urban Reserve until Growth Areas and Infill options have been utilized by the City. The directional boring is a new proposal, while the policy for infill utilization has been brought up by Story County during previous discussions. Story County has also approved extending the current 28E until June 30 th and requested Gilbert and Ames do the same. Subsequently, Gilbert has approved an extension until June 30th as well. Story County also describes at the end of their letter a request that the City Council initiate hearings to adopt a AUFP Update even if we do not concur with their suggested changes to the Draft Plan. If the City Council approves an updated AUFP, they would then consider City’s approved plan and a new 28E agreement. POLICY CONSIDERATIONS: Map Designations North of 190th Street. Staff does not believe the proposed ¼ mile extension of Urban Reserve Overlay north of 190th is sufficient for planning for future annexation and consideration of reasonable development proposals in this area. Staff has no specific mapping option to propose in response to Gilbert and Story County proposal that would differ from January proposal of ¾ of a mile. Staff would need direction from City Council on their priorities for the area to consider a different proposal than the ¾ mile proposal supported by staff in January. Map Designations Southwest The former Champlin property has city sewer and water adjacent to the site and it is readily serviceable within the current Growth Area designation. The Draft Plan includes a Natural Area overlay on the property as well which indicates the sensitivity to environmental features on and adjacent to the site. It should be emphasized that the Staff is equally concerned about protecting the natural resources in this area. If the site was annexed and proposed for development, the City has in place established de velopment tools to manage natural resource conservation, storm water management, and other unique issues that could arise with development of the site. Staff finds no basis to remove the Growth Area designation for this site and has no proposal to modify the designation for this site. City Council would have to indicate to staff what they believe is an appropriate land use designation or policy for this site if there is to be a change from the January proposal. 3 The Meadow Glen neighborhood was modified earlier in the process as part of prior comments for it to be mapped as Rural Residential Existing, which delegates authority to the County for subdivision review. This area retained the Urban Reserve Overlay at that time. The City does not anticipate annexation and development within the Meadow Glen neighborhood directly. Due to the decisions to remove the Urban Reserve Overlay for areas to the west, the County would like the Urban Reserve Overlay removed from this area as well due to the unlikely ability of annexation to occur in this area. Removing the Overlay would still allow for use of the 80/20 provision for annexation for property in this area if needed, but would remove potential conditional use permit limitations for this neighborhood, while subdivision review would not change. Staff does not believe this is a significant change either way for it to be in or out of the Overlay as a developed area. City Council would need to direct staff of how to designate this area. Construction with Directional Drilling The City recently extended utilities on the west side of Ames using directional drilling for part of a sanitary sewer connection that was located in an existing natural area and floodway. The Board requests a new policy be added to the Plan preferring such a construction technique. The AUFP is principally a subdivision and land use policy document that does not address construction specifications. Staff does not support adding this type of policy preference to the Plan as it relates to yet undesigned or located utility extensions for which staff cannot comment on how it would be applied. City Council would need to give direction if language for a preference of the directional drilling technique is desirable in order to make a decision regarding all future projects. Infill Development Policy The final request within the County letter is to include a policy limiting annexation within the Urban Reserve Overlay until development potential is “exhausted” within the designated growth areas of the City and infill opportunity areas. The City has a strong desire to support infill as is evident by Ames Plan 2040; however, the City has maintained throughout the Fringe Plan process that some flexibility related to annexation policies is critical to respond future growth needs and to maintain the integrity of the plan over the next 10 years. Staff believes adding this policy is problematic to administer and inconsistent with Ames Plan 2040 intent to be flexible and responsive to needs over the next 20 years. Staff is not in favor of this policy as the City has already reduced the amount of mapped Urban Reserve Overlay and it would render the Urban Reserve Overlay moot in relation to near term annexation flexibility as the City could not fully buildout all of its growth areas and infill potential within the life of the proposed AUFP of the next 10 years. Extension of 28E The three cooperators to the AUFP are part of an intergovernmental 28E Agreement for joint administration. The current AUFP has had a 28E agreement in place since 2011. The 28E agreement has been extended three times over the past nine months in 4 consideration of the AUFP update process. If the 28E expires no one is bound to the policies or provisions of the 28E as they related to the AUFP for rezoning, annexation, or subdivision. The County requests the extension to ensure there is no gap in administration as cooperators work to complete an updated Plan. Staff notes that the current 28E is based upon the current Fringe Plan, which does not reflect policies of the City’s now adopted Comprehensive Plan, Ames Plan 2040. The 28E limits the ability of the City to consider annexations and indirectly planning for the City’s growth in a manner consistent with Ames Plan 2040 as Plan 2040 does not match the growth areas of the old Fringe Plan. Due to the lengthy proceedings to this point in the process and uncertainty of the process moving forward, staff is not in favor of extending the 28E. If the City Council moves forward with initiating adoption of a new Plan there will be a short amount of time where there is no 28E, but with a new Plan there would be a new 28E agreement. Staff does not believe that a few months would negatively impact the administration of the Fringe Area for the City as it relates to su bdivision and annexation. However, if there is no new Plan the City would not need to abide by the old Fringe Plan. Staff estimates that City Council would agree to extend the 28E until June 30th only if it is concerned about a gap in administration and it believes the new Plan would be adopted by June 30th. OPTIONS: 1) Accept the County’s latest proposal. 2) Direct the City staff to prepare a modified proposal to respond to the cooperators. 3) Take no action in response to proposals from Story County and City of Gilbert, and let the current 28E agreement expire. 4) Direct staff to propose the City’s own updated Urban Fringe Plan for Council. STAFF COMMENTS: Having a Fringe Plan with a 28E offers some expanded benefits beyond what the City currently enjoys for management of the 2-mile fringe area through subdivision and annexation authority. The primary benefit would be the commitment of Story County to not rezone property inconsistent with the Plan, e.g. rezone ag areas to commercial, industrial, or residential and County’s willingness to limit conditional uses in areas abutting the City that could impact future compatibility with planned urbanization. However, City Council must now grapple with whether those benefits are in balance with the request for limitations related to future growth planning and the Urban Reserve Overlay as we have defined our priorities within Ames Plan 2040 for flexibility in growth policies. At this point staff does not believe further changes from the January proposal are desirable to the City in terms of maintaining flexibility to address future growth options over the next 10 years envisioned as 5 the life of the AUFP Update and its 28E agreement. If Council agrees that the potential for growth in the next 10 years is balanced with the County’s commitments as part of the AUFP it could direct staff to proceed with finalizing a plan in line with the County and Gilbert’s requests. As an alternative to their proposal, Story County addresses at the end of their March letter an option where the City proceeds with hearings to approve an updated Fringe Plan. Staff has reservations about taking on this initiative without concurrence from Story County about what is the final AUFP Update and how to complete a new 28E agreement for its administration. Adopting a Fringe Plan for the City’s own use has very limited utility compared to our default policies of Plan 2040 for annexation and subdivision and compared to our current practices for review of rural subdivisions. Staff believes effectively finalizing a new 28E without County or Gilbert involvement would be very difficult and likely protract the AUFP approval even longer as details of a 28E would get discussed even more for implementation. If City Council is in favor of adopting our own Plan, staff recommends directing staff to propose a final plan for Council consideration at an upcoming meeting. Staff would likely rely on the November draft as the basis for a Final AUFP since it addressed the majority of City interests compared to the January changes. Overall, based upon the responses by the current cooperators, staff believes the City Council should take no action related to the recent proposals and allow the 28E agreement to expire. 6 Addendum City Council first considered the detail of a request to partner with Story County and Gilbert on a process to update the Ames Urban Fringe Plan on February 15, 2022. This report is available here. Staff reviewed the Story County request and their priorities and identified priorities for the City of Ames. City Council voted to proceed with a cooperative update with the goal of formulating a draft plan during the spring of 2022 and the intent of adopting a new plan during the summer of 2022. At its October 25, 2022 meeting, the City Council reviewed draft Ames Urban Fringe Plan Update public comments and recommended changes that were received from the Board of Supervisors. The Board of Supervisors response letter was dated September 20th. The original staff report with the public comments is available at this link. At the October meeting, staff discussed how changes to the draft Plan proposed by the Board of Supervisors did not meet many of the City’s priorities for a cooperative fringe plan compared to the City’s standard subdivision and annexation authority. This included changes to the Urban Reserve Overlay, annexat ion policies, and consideration of limitations on conditional uses in the county. City Council directed staff to provide edits to the draft plan in consideration of the County’s concerns and the City’s priorities and return with recommend options. At that time the current 28E was set to expire on November 7, 2022 and City Council voted to support extending it until January 1, 2023 On November 22, 2022 the City Council reviewed staff’s options for changes to the Draft AUFP. At that time the City emphasized flexibility in planning for growth and the benefits of limiting some conditional uses in the County while also agreeing to some defined limitations on annexation, removing some periphery area of Urban Reserve to the northwest of the city, and modifying Meadow Glen neighborhood land use designation. City Council directed staff to provide a response to the County and Gilbert about their proposed modifications to the draft plan. Full details are included with the November report available at this link. City staff provided a letter outlining the City Councils decision and an edited update of the Draft Plan on November 23rd to representatives of the Gilbert and Story County. Gilbert and the Board considered the City’s proposal and requested an extension of the 28E. The County responded by agreeing to consider some conditi onal use permit limitations and other details of the proposal, but focused on requesting additional and changes to the Urban Reserve Overlay mapping in general and specifically in the southwest and north of 190th Street, Gilbert also desired to not allow any option for growth north of 190th Street. City Council considered the 28E extension request on December 20th and voted to extend it until April 30th. On January 10, 2023, City Council thoroughly review the cooperators responses to the November proposal and responded by agreeing to remove the Urban Reserve Overlay in the southwest and to modify the proposal north of 190th street to areas east of the railroad tracks and to leave a ¼ mile buffer between Ames and Gilbert at 180th Street. The full report from January 10th is available at this link. City staff promptly provided the response as directed by City Council to the cooperators. Maps of changes are on the next page. 7 Southwest March 28, 2023 Mayor John Haila and Members of the Ames City Council City of Ames 515 Clark Avenue Ames, IA 50010 Mayor Jon Popp and Members of the Gilbert City Council City of Gilbert 105 SE 2nd Street Gilbert, IA 50105 RE: Changes to the Draft Ames Urban Fringe Plan Dear Mayor Haila, Mayor Popp, and City Council Members, The Board of Supervisors has considered the changes to the draft Ames Urban Fringe Plan Future Land Use Map offered by the Ames City Council on January 10, 2023, and the City of Gilbert’s February 24, 2023, and March 20, 2023 responses. We appreciate the cooperators’ continued work, and the compromises offered, to facilitate the development of a mutually-agreed upon and beneficial Plan. Toward this goal, the Board makes the following requests for changes: Urban Reserve Overlay between Ames and Gilbert  Remove the Urban Reserve Overlay from the area one-quarter mile north of 190th to 180th Street. See Attachment A for a proposed map for this area. This would allow one- quarter mile of Urban Reserve directly north of 190th. The Board requests the remaining area be mapped as Agriculture and Farm Service only. Urban Growth and Urban Reserve Overlay Mapping Southwest of Ames  Remove Urban Growth designation from the Champlin property and adjacent properties, mapping them as Agriculture and Farm Service. See Attachment B for a proposed map.  Remove the Urban Reserve Overlay from the areas zoned residential along Meadow Glen Road. We believe the mapping of Meadow Glen was an oversight, since with the STORY COUNTY BOARD OF SUPERVISORS LISA K. HEDDENS LINDA MURKEN LATIFAH FAISAL Story County Administration 900 Sixth Street Nevada Iowa 50201 515-382-7200 515-382-7206 (fax) removal of the Urban Reserve Overlay from the area southwest of Ames, it would not be possible to annex this area voluntarily. See Attachment B for a proposed map. General Policies.  Add a policy to the Environmentally Sensitive Area Overlay that a city shall consider directional drilling as the preferred installation method for sewer and other infrastructure when crossing streams or other sensitive areas.  Add a policy to the Urban Reserve Overlay that the City of Ames will not pursue annexation of any area designated as Urban Reserve until all infill, development and rezoning potential have been exhausted within 2023 city limits and the areas identified as Urban Growth in this plan. The Board understands the importance and value of the Ames Urban Fringe Plan. However, without these requested changes, which are in response to public comment and the City of Gilbert’s concerns, we cannot agree to the content of the final Plan prior to a public hearing process. If the Ames City Council will not accept these changes, the Board would be willing to consider a finalized Plan with Ames’ proposed changes at a public hearing and make a final decision on adopting the Plan and entering into a 28E Agreement at that point. The Board requests the City of Ames hold the first public hearings before their Planning and Zoning Commission and City Council prior to the Story County Planning and Zoning Commission’s and Board’s consideration. Toward the goal of finalizing the Plan, the Board has also acted to extend the current Plan to June 30, 2023, and asks the other cooperators to do the same. Thank you for your consideration. Sincerely, Latifah Faisal, Chair Story County Board of Supervisors Cc: Kelly Diekmann, Planning and Housing Director, City of Ames Sonia Arellano Sundberg, City Clerk, City of Gilbert Attachment A Attachment B Caring People  Quality Programs  Exceptional Service 515.239.5146 main 515.239.5142 fax 515 Clark Ave. Ames, IA 50010 www.CityofAmes.org Legal Department MEMO Legal Department To: Mayor Haila, Ames City Council From: Mark O. Lambert, City Attorney Date: April 7, 2023 Subject: Bus/home parked on City streets At the March 14, 2023, Ames City Council meeting, the Council discussed the situation of the individual living in a revamped school bus, which is parked on City streets. Two motions were adopted by the Council: 1) Moved by Gartin, seconded by Corrieri, to ask staff to come back to the City Council with options on size of vehicles under Option 3A (of the previous memo). 2) Moved by Betcher, seconded by Rollins, that staff look at other issues of safety with the woodburning stove and animal habitation, as well as where motor vehicles fit into the current City Code and what options the City Council has the means to regulate. Vote on Motion: 6-0. Motion declared carried unanimously. VEHICLES Staff checked with the Iowa Department of Transportation, and the DOT indicated that they didn’t have any authority over people living in their vehicles or having alternative heating sources in their vehicles. A question was raised about whether the City could require that anyone living in a vehicle only live in a vehicle that was commercially made for such, and Item No. 24 included a source of potable water, sanitary facilities, heat, etc. I believe this would face the same constitutional concerns as outright prohibiting people from living in their vehicles. It is something that the Council could try if it wished, but I believe it might result in litigation and I am not confident that the courts would rule in the City’s favor. FIRE CODE There is nothing in the Fire Code that prohibits wood-burning stoves in vehicles. The Fire Code only applies to structures, not vehicles. If this were a building instead of a bus, the Fire Code would require that the chimney be longer and that a spark arrester be installed on the top of the chimney. PUBLIC HEALTH Despite several attempts, I have not connected with staff at the Iowa Department of Public Health or the Story County Health Department. I did review the public health chapters of the Iowa Code, and I do not believe state or county public health authorities have any jurisdiction over the matter of someone living in their vehicle. Of course, human waste products must be disposed of properly, but we do not know how the bus owner disposes of such. ANIMALS The bus reportedly contains has five or so ferrets as pets. The owner used to also have two cats, but apparently doesn’t have cats now. Our “Animals” ordinance, Chapter 3 of the Ames Municipal Code, provides for a standard of care for animals, at Section 3.111. We have no evidence that the animals in the bus are not being provided appropriate care. The bus owner has turned over the ferrets twice to Animal Control for temporary protective care, in June of 2021 and July of 2022, once because it was too hot in the bus because of excessive heat from the heater (reportedly, she used a gas heater at the time, not the current wood-burning stove); and once because it was too hot because the bus air conditioning was not functioning. The fact that she has turned over the animals for temporary protective care would indicate that she is concerned for the welfare of the pets. Animal Control staff have been in the bus to view the conditions and did not determine that the animals were in bad conditions or lacking appropriate care. Animal Control can only enter the bus with the owner’s permission, unless a warrant is obtained, and there are no current grounds for such a warrant. SIZE OF VEHICLES The Council adopted a motion for the City Attorney to come back with options on limiting the size of vehicles parked on City Streets. After consulting with the Public Works traffic engineers, and Police Department traffic enforcement staff, my recommendation would be that if the Council desires to limit the size of vehicles parked on City streets. I discovered that the largest “regular” vehicle appears to be the Ford F350 pick-up truck. The short- bed version is 250 inches, which is just under 21 feet. The long-bed version is 266 inches, which is slightly more than 22 feet. Therefore, based upon discussions with City traffic engineers and their recommendation on a size limit, I would recommend a 25-feet limit if the Council chooses to adopt such a limitation. A reminder that school buses range in size from 20 to 45 feet, with the average standard school bus being 35 feet long. Although a 25-feet limit would not prevent a 20-foot school bus from being parked on City streets, if we went a 20-foot limit, it would prohibit some pick-up trucks from parking on the street. City traffic engineering staff suggested a 25-feet limit, just to be safe, but a 23-feet limit would still allow the largest pickup truck to park on the streets. The following exceptions should be considered: City public works vehicles, construction vehicles during active construction, school buses transporting children, and vehicles that are actively loading and unloading. (Perhaps others) OPTIONS: 1. Prohibit vehicles 25 feet or more from parking on City streets in residential areas, with exceptions for loading/unloading, etc. 2. Prohibit vehicles 23 feet or more from parking on City streets in residential areas, with exceptions for loading/unloading, etc. 3. Prohibit vehicles 20 feet or more from parking on City streets in residential areas, with exceptions for loading/unloading, etc. I note that I am presuming the Council would intend to prohibit these large vehicles in residential areas only. The Council could choose to make this prohibition apply to commercial and/or industrial areas of the City as well. AN ALTERNATIVE TO LENGTH LIMITATION As an alternative to a length limitation, both traffic and parking staff suggested that a limit on the type of vehicle might be an easier limitation to enforce. That would be a prohibition on “commercial vehicles” being parked on City streets. We would define commercial vehicles as commercial trucks (not pick-ups), boxed vehicles, tow trucks, buses, any vehicles that are designed to seat 16 or more people, recreational vehicles (RVs), and exclude such vehicles while loading/unloading merchandise or passengers, public works vehicles, etc. 1 ITEM #: 25 DATE: 04-11-23 DEPT: CMO COUNCIL ACTION FORM SUBJECT: ALLOCATING FY 2022/23 CITY ASSET RESERVED FUNDS FOR HOUSING SERVICES BACKGROUND: During its May 24, 2022, meeting, the Council approved ASSET’s recommendation to reserve $11,652 in unallocated City ASSET funds for FY 2022/23 for housing service needs. In February 2022, City staff notified agencies contracting with the City to provide housing services of the available funds. Three requests have been made for the funds as follows: Agency Service Original Allocation Status of Original Allocation Amount Requested ACCESS Emergency Shelter $61,296 Funds Exhausted October 2022 $ 11,652 Salvation Army Rent/Utility Assistance $27,000 Fund Balance of $9,045 9,000 The Bridge Home Emergency Shelter $92,927 Funds Exhausted February 2023 11,652 ACCESS Request ACCESS is the sole agency in Story County that provides emergency shelter for domestic violence clients. They are requesting the full amount of funding available, $11,652, for emergency shelter services. ACCESS exhausted City funds in October 2022 and have had to turn people away due to lack of capacity for the increased need for services. As noted in their request (Attachment A), the number of bed nights and total clients served for FY 2022/23 is on the rise and they anticipate surpassing FY 2021/22 numbers. Salvation Army Request Salvation Army provides homeless prevention services that includes rent and utility assistance. While they still have City funds available to draw down and have received community grant funding through United Way, they are requesting $9,000 to be able to serve more households through the end of the current fiscal year . The months of April, May, and June tend to be very high request months because the moratorium on utility disconnections ends on April 1. 2 Rent and utility assistance helps prevent homelessness from occurring by keeping individuals and families in their homes. The funds also help people become established in more permanent housing by covering deposits and first month’s rent. The Bridge Home Request One of the services that the City contracts with The Bridge Home (TBH) for is emergency shelter for individuals and families in the general population. They are requesting the full amount of funds available, $11,652, for these services. TBH exhausted City funds for shelter in February 2022 and will be making a similar request to Story County for additional shelter funding. ALTERNATIVES: 1. Approve the individual agency requests as follows: a. ACCESS • $5,575 for emergency shelter services for the months of April – June 2023. Funds shall be used to cover hotel rooms when the current shelter beds are at capacity. b. Salvation Army • $2,600 for rent and utility assistance for the months of April – June 2023. c. The Bridge Home • $3,477 for emergency shelter services for the months of April – June 2023. Funds shall be used to cover additional hotel rooms when the current shelter beds and two hotel rooms are at capacity. Funds allocated to the services specified above for each agency will not be reallocated to another service or program area in the agency. Any funds not drawn down by June 30, 2023 will revert to the Local Option Sales Tax Fund. 2. Modify the requests. 3. Do not approve the requests. CITY MANAGER’S RECOMMENDED ACTION: Housing services are the second and third highest priorities under the basic needs service category for Council’s current ASSET priorities. The allocation of City funds will provide the support for this continued need in the community. Similar requests have been made to other ASSET funders, specifically Story County and United Way of Story County. 3 Therefore, it is the recommendation of the City Manager that City Council adopt Alternative No. 1, thereby approving the allocation of the City’s FY 2022/23 reserved ASSET funds to the housing services, as described above. From: Michelle Cole Sent: Tuesday, April 4, 2023 12:29 PM To: Schildroth, Deb Subject: FY 2022/2023 City ASSET Funding for Emergency Shelter & Housing Needs [External Email] Dear Deb: Thank you very much for leng us know about this opportunity! We would like to request $11,652 in addional funding for Emergency Shelter. All of the funds from our ASSET allocaon of $61,296 from the City of Ames for FY23 was spent during the July to October me period. These funds paid for 510 shelter stay nights at $120 per night unit cost, a rate approved per our ASSET applicaon. The addional $11,652 would cover a lile over 97 addional shelter stay nights. We understand that this funding would need to be spent by June 30, 2023 and are confident we would be able to do that. As you know, there connues to be a need for emergency shelter for residents of Ames who are fleeing domesc violence. Here are the stats on the number of clients and bed nights, just for Story County residents, only in our Ames shelters. Our fiscal year is from July – June. For FY23, this is only for 7 months of our current fiscal year: July 2022 – January 2023. Bed Night Totals for Story County Bed nights Total Clients FY23 1,152 July 2022 – Jan. 2023 40 July 2022 – Jan. 2023 FY22 1,671 46 FY21 1,406 44 FY20 3,689 51 There is more need than we are currently able to meet. There are a variety of reasons for this. We do track the number of people reaching out to us that we are not able to accommodate in shelter. Here are the stats of the number of Story County residents that we had to turn away from our shelters in Ames because we did not have capacity. Turn-Away Totals Story County FY 23 203 July 2022 – Jan. 2023 FY 22 369 FY 21 165 FY 20 163 FY 19 243 FY 18 151 As you can see, unfortunately the need exceeds our capacity. Please keep in mind that our advocates are specially-trained and do work with clients by providing crisis counseling, safety planning and co-advocacy with specially-trained members of our staff specializing in sexual assault, domesc violence and homicide/violent crimes. We also work with clients to help idenfy other shelters to determine with they have capacity to support them as well. In addion to the numbers listed above, our Housing advocates also have “outreach” clients that are not currently staying in our shelter that they provide crisis counseling, safety planning and case management for increased stability and idenfying safe housing opons. While we also receive funding from other sources, many of those funds are directed toward client financial assistance. These funds also help vicms fleeing violence find safe housing by helping to cover the costs of rental applicaon fees, ulies, security deposits, or rental costs. We also help cover costs of items that will help ensure safety while also progressing toward self-sufficiency like car repairs or transportaon costs to work, changing locks, food assistance and basic needs items. Again, thank you very much for this opportunity to be considered for addional funding. Please let me know if you have any quesons or need addional informaon. Sincerely, Michelle Michelle Cole, MA, CNP she/her Executive Director ACCESS (Assault Care Center Extending Shelter & Support) p | 515-292-0500 c | 515-520-4256 e | Michelle@assaultcarecenter.org Housing Help Line: 515-292-0543 Domestic Violence & Homicide Help Line: 515-292-0519 Sexual Assault & Trafficking Help Line: 515-292-5378 From: William Stodden <William.Stodden@usc.salvationarmy.org> Sent: Tuesday, March 28, 2023 3:18 PM To: Schildroth, Deb <deb.schildroth@cityofames.org>; Kathy Pinkerton <Kathy.Pinkerton@usc.salvationarmy.org> Subject: RE: The Salvation Army- Request for additional unallocated ASSET Funds [External Email] Hello, and Good Afternoon. This is the updated request, tailored to just the Rent and Utility Assistance programs, for the unspent ASSET money. As per your email to Kathy Pinkerton, Program Director of the Ames Service Center, The Salvation Army of Ames and Story County, we are submitting a written request for access to a portion of the unallocated ASSET funds. Last year, we received $27,000 from ASSET for our rent and utility assistance program. We also have added another $20,000 in funds from the United Way, through a Community Impact Grant, to the Program at the end of 2022 With this money we are able to serve about 14 households a month, depending on the amount of need that we see each month, at about $400 dollars per household. If we do not serve 14 households in a given month, we roll the money over to the next month and can serve more families and individuals. This money helps families both stay in their homes and pay utility bills, and helps individuals who are currently in temporary living situations find a more permanent living situation by assisting with first month’s rent and utility deposits. It has allowed us to have a significant impact on homelessness in Story County. As we are currently the only organization helping adults with no minor children, our rental Assistance program tends to be able to serve not only single people, but we also serve a lot of the elderly and disabled communities who need assistance, where other organizations cannot. In the last fiscal year, we served 674 individuals in 238 households, helping them get into and stay in permanent housing. From this pool, we request $9,000, and additionally request that it be for the Rent Assistance Program and Utility Assistance Programs. Right now, with additional grant funding from the United Way we are able to continue funding both programs, and an additional $9,000 will help us increase the number of people we are able to assist with their rent and utilities. As it is now, when the program runs out of funds that we have dedicated to it during a given month, we have to turn away individuals who come seeking help; both programs always fall far short of actually meeting the need that is in our community at any given time, and we monthly have to turn individuals away. So, an additional amount of money would help the communities in Story County better address housing insecurity by allowing us to increase the amount of individuals we assist. While we still do have just over $9,000 of unspent ASSET grant money, and we have received a substantial additional grant from the United Way to help fund both of these programs, we project this money will still fall short of need, based on the number of individuals we must turn away monthly. So an additional $9,000 will be most welcomed in funding the rent and utility assistance programs: With the money we have left from the initial ASSET allocation, the additional United Way Money, and an additional $9,000 from this round, we will be able to serve an additional 15-16 individuals or families a month through July 1, 2023. We believe both of these programs meet the City Council’s ASSET priorities, which include meeting basic needs through rent and utility assistance. We serve particularly underserved populations, of single individuals and individuals with disabilities- Some 30% of the people we serve have disabilities, and more than 40% of our clients are in a family with minor children. And in conjunction with our other homelessness prevention programs (representative payee assistance to ensure financial stability, housing assistance through emergency temporary shelter, and food assistance through the Salvation Army Food Pantry and Doing the Most Good Fresh Food Market) we are an integral part in the work of the non-profit community in Story County who help individuals meet basic need in their lives when the State cannot. We hope the City Council will consider our request and act on it, and we sincerely appreciate your time. Thank you for making this opportunity to access additional funds available to us. If you have any questions, I will be happy to answer them for you. Meanwhile, have a great afternoon and a good rest of your week and we hope to hear from your soon. Sincerely, William Stodden From: Linda Munden Sent: Tuesday, February 28, 2023 2:33 PM To: Schildroth, Deb Subject: Unallocated FY2023 Housing Funds Request [External Email] Dear Deb: The Bridge Home respecully requests $11,652 from the City of Ames unallocated FY2023 ASSET funds to provide emergency shelter services. Addional funding will allow us to connue providing emergency shelter services longer at our current levels. Aer our February claim, our FY23 City of Ames emergency shelter funds will likely be 100% depleted. According to our records, there are $7,369.43 remaining in ASSET funds before the February claim. Our average claim was $12,222.51 this fiscal year through January. The Bridge Home will addionally seek addional funding from Story County unallocated FY2023 ASSET funds to assist in providing emergency shelter for the enre county. Please let me know if you have any quesons or would like more informaon. Thank you, Linda Munden 1 ITEM #: 26 DATE: 04-11-23 DEPT: Admin COUNCIL ACTION FORM SUBJECT: REQUESTS FOR AMES PRIDEFEST BACKGROUND: Ames Pride, a non-profit organization dedicated to building community for LGBTQIA+ people in the City of Ames, is proposing to host its fourth annual Ames Pridefest from 10:00 a.m. to 8:00 p.m. on Saturday, September 30. Ames Pridefest is an all-ages and family- friendly event featuring various vendors, entertainment, and food trucks. An estimated 2,000 people are anticipated to attend. To facilitate this event, Ames Pride has requested the following for Saturday, September 30: • Closure of Fifth Street from Kellogg to alley east of Adams Funeral Home and closure of the 400 and 500 Blocks of Douglas Avenue from 5:00 a.m. to 10:00 p.m. • A blanket Temporary Obstruction Permit • A blanket Vending License and waiver of the fee ($50 loss to the City Clerk’s Office) • Closure of 84 on-street metered parking spaces along 5th Street and Douglas Avenue within the event area, and waiver of fees (estimated loss of $189 to the Parking Fund) • Waiver of parking meter fees and suspension of enforcement for 24 metered parking spaces Kellogg Lot S and 58 metered parking spaces in Library Lot Q to provide free parking to event attendees and Downtown visitors (estimated loss of $184.50 to the Parking Fund). Reserved spaces within these lots would remain available to the regular permit holders during the event. In February 2020, the City Council adopted a new policy regarding metered parking waivers: Metered parking fees will not be waived for special events. Any event organizers intending to provide free parking or to close metered parking spaces must reimburse the City’s Parking Fund for the lost revenue. The City Council may consider waivers to this policy on a case-by-case basis for parking spaces that are obstructed by the event area (not for area - wide free parking). The Council should note that in previous years, the approved waiver of metered parking fees for this event was confined to the parking spaces on streets closed for the event. This year, Ames Pride has requested free parking be made available in Lot Q and Lot S (82 additional spaces). These spaces would be available to attendees at Pridefest or anyone else visiting Downtown during the event. The spaces would not be reserved exclusively for Pridefest attendees. In the event the Council does not support the waiver of fees for the spaces in Lots Q and S, organizers have indicated 2 they would be willing to pay the costs to ensure these lots are free for the community during the event. Ames Main Street has submitted a letter in support of the event. The organizers will notify affected businesses and residents about the event by canvassing the area and will place signs in the affected area prior to the event. Organizers will also obtain a noise permit from the Police Department for this event. ALTERNATIVES: 1. Approve the requests for Ames Pridefest on Saturday, September 30, including the requested waiver of fee for the Vending License, but waive the fees for metered parking only in the event location. Parking enforcement in Lots S and Q would only be suspended upon receipt of reimbursement for lost parking meter fees of $184.50. This would result in a loss of $189 to the Parking Fund ($.50/hour * 50% est. utilization * 84 meters * 9 metered hours). 2. Approve the requests for Ames Pridefest on Saturday, September 30, as outlined above, including the waiver of fees for vending and all parking. This would result in a loss of $373.50 to the Parking Fund ($.50/hour * 50% est. utilization * 166 meters * 9 metered hours). 3. Approve the requests, but do not allow the suspension of meter enforcement in Lots S and Q. 4. Do not approve the requests. CITY MANAGER’S RECOMMENDED ACTION: Ames Pridefest encourages the community to come together to support L GBTQIA+ people and families. This event also furthers the City Council’s goal of promoting a sense of one community by adding diversity to the downtown district. The organization has a history of holding this event successfully in previous years. The City Council will have to determine whether it is supportive of providing free parking to areas outside the spaces directly impacted by the event, but short of providing free parking in the entire Downtown. The approval of this request for free parking might set a precedent for other events, which would have a detrimental impact on the Parking Fund. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. 3 4 5 6 1 ITEM #: 27 DATE: 04-11-23 DEPT: Fleet/P&R COUNCIL ACTION FORM SUBJECT: CHANGE ORDER # 5 FOR STEVEN L. SCHAINKER PLAZA BACKGROUND: On May 24, 2022, City Council approved a contract with Henkel Construction Company for the construction of the Steven L. Schainker Plaza. As part of the approval, a change order of value engineering items was accepted that resulted in a deduction of $159,900 from the contract. Since that time construction has begun and Change Orders #2-4 have been approved by staff. A full breakdown of the project’s finances and change orders is shown in the table below. A more detailed breakdown of the change orders is included in Attachment A. A fifth change order has now been prepared. According to the City’s Purchasing Policies, City Council approval is required for this change order. This change order is for upsizing the water line to the garage area for the ice resurfacer, a frost prevention system for the ice ribbon, removing the drop curb for the existing driveway on Clark Avenue and replacing it with full curb and gutter, and for sidewalk replacement due to utility work by the City. This change order totals $37,285.03, with the largest portion being for the frost prevention system for the ice loop at $32,060.13. The frost prevention system is piping that uses glycol to keep the concrete from heaving due to the frost under the ice ribbon. This system was proposed by the subcontractor that will be installing the ice ribbon for Henkel. After the construction contract was awarded, the ice designer for Confluence was replaced with a new firm to review shop drawings and move the ice component forward. This change of ice design firms was done at no cost to the City. After discussions with the subcontractor and new ice designer, it was determined that the frost prevention system would be needed, since there is a high clay content in the soils on the site. The high clay content is likely due to the fill dirt that was placed at the site when the buildings that previously existed were demolished. Due to the site conditions being known during the design, the City should not be responsible for the costs associated with the change for the frost prevention system. City staff will formally notify the design consultant that due to their inadequate design, they should reimburse the City for this additional cost. However, the contractor cannot proceed with work on the ice ribbon until direction to proceed with the change order is provided. 2 Table 1: Funding and Expenses Description Funding Expenses Comments 2021/22 GO Bonds 700,000.00 2021/22 General Fund 1,484,624.00 2022/23 GO Bonds 700,000.00 2020/21 Local Option Sales Tax 200,000.00 2020/21 Council Priorities Fund 1,000,000.00 American Rescue Plan 450,497.00 2021/22 Council Priorites Fund 739,579.00 Engineering & Design 377,250.00 Geotechnical/Survey 12,800.00 3rd Party Testing Estimate 36,000.00 FF&E Remaining 158,304.00 Estimated Fiber, Security and Sound Project 51,696.00 Remaining Contingency 88,641.53 Remaining - Started at $164,650 Construction Contract 4,633,000.00 Change Order #1 - Approved with Award of Contract To Allow Project To Meet Budget (159,000.00) Value Engineering Deductions Change Order #2 - Adminstrative Approval 3,002.60 Investigating Fiber Duct that was not located originally Change Order #3 - Administrative Approval 6,983.79 Intake changes due to fiber, deduct for light fixture types, and utility changes due fiber and foundations on site Change Order #4 - Administrative Approval 28,737.05 Additional street light feeds (per Electric), removal of rubble buried on site, IDPH changes to the aquatics portion, a layout of traffic lines Changer Order #5 - Pending Council Approval 37,285.03 Modify water line for ice resurfacer, frost prevention under ice, remove driveway curb and gutter on Clark Ave., additional sidewalk due to City work TOTALS 5,274,700.00 5,274,700.00 ALTERNATIVES: 3 1. Approve Change Order #5 in the amount of $37,285.03 to Henkel Construction Company bringing the total contract cost to $4,549,108.47, and direct staff to seek reimbursement from Confluence. 2. Do not approve the change order and proceed with an ice ribbon without frost prevention system. This alternative will could result in heaving of the concrete which will require very expensive repairs in the future. 3. Do not approve the change order until Confluence agrees to reimburse the City. CITY MANAGER’S RECOMMENDED ACTION: Construction at the Downtown Plaza cannot proceed in a timely manner without instructing the contractor as to whether this change order is approved. The items in the change order, including the frost prevention system, are necessary modifications in staff’s opinion. Therefore, rather than cause an excessive delay in the completion of the Plaza and potential for increased costs from the contractor, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 thereby approving Change Order #5 in the amount of $37,285.03 to Henkel Construction Company, bringing the total contract cost to $4,549,108.47, and directing staff to seek reimbursement from Confluence. 4 ATTACHMENT A: Change Order Summary Description Items Cost Total Change Order #1 Item 1 – Delete Moonstones $ (159,900.00) $ (159,900.00) Item 2 – Delete Cast Stone Wall Cap Item 3 – Delete Paver Chessboard Item 4 – Delete Art Wall Item 5 – Convert Custom Pavers to Stock Brand & Color Item 6 – Extend Metal Roof in Lieu of Separate Canopy Item 7 – Add conduit for future light column installation/move transformer Change Order #2 Labor and material to investigate and removed abandoned concrete encasement $ 3,002.60 $ 3,002.60 Change Order #3 Item 1 -South Intake Changes and 6 ft Duct Bank Hand Dig & Backfill per RFI #16 $ 6,293.45 $ 6,983.79 Item 2 - Revise light fixture types per ASI #2 $ (1,595.00) Item 3 - Miscellaneous Utility Changes per CE #008 to include removing storm sewer for the art wall, cutting the top of an intake, and adding new adjustment rings to the existing sanitary manhole $ 2,285.34 Changer Order #4 Item 1 - PCO 8 – Additional street light feeds on the east side of Clark Ave per RFI 17 $ 1,996.09 $ 28,737.05 Item 2 - PCO 9 – Removal of rubble that was encountered on the site under building footprint per RFI 15 & 18 $ 15,776.91 PCO 10 – Item 2 - IDPH Changes to the aquatic portion of the work per ASI 3 $ 10,541.00 Item 4 - PCO 11 – Layout of traffic lines $ 423.05 Change Order #5 Item 1 - PCO 12 – Modify water line for ice resurfacer in garage area per ASI 5 $ 1,428.71 $ 37,285.03 Item 2 - PCO 14 – Add frost prevention system under ice $ 32,060.13 Item 3 - PCO 15 – Remove existing curb for the driveway on Clark and adding full curb and gutter per RFI 21 $ 1,991.81 Item 4 - PCO 16 – Additional sidewalk that was replaced due to City work per RFI 21 $ 1,804.38 1 ITEM #: 28 DATE: 04-11-23 DEPT: W&PC COUNCIL ACTION FORM SUBJECT: AWARD OF CONTRACT FOR NORTH RIVER VALLEY WELL FIELD AND PIPELINE PROJECT BACKGROUND: The City’s source water management strategy since the mid-1970s has been to avoid a need to ration water when experiencing a drought similar to that experienced in 1975 -76. As old wells fail and need to be replaced, and as demand for treated water increases, additional water supply wells must be constructed. The North River Valley Well Field and Pipeline Project will provide a combination of new and replacement water supply capacity. The potential for a productive aquifer formation in the flood plain to the north and east of the Skunk River was identified through detailed hydraulic modeling, which was subsequently confirmed by drilling test wells. Water quality was also tested, and the groundwater was found to be free of PFAS compounds and suitable as a drinking water supply in all respects. This project will construct three new wells and an interconnecting pipeline to the Water Treatment Plant. It will also include new fiber optic communication with the Water Treatment Plant for well controls and security measures. The three new wells will also be connected to the existing standby generator located at the Water Treatment Plant to provide emergency power to the wells. This project was previously bid in May 2019, but the bids that were received were significantly greater than the engineers’ estimates at the time ($6,696,665 versus $4,996,085), predominately due to the electrical work required, and were rejected. A new Notice to Bidders was issued on January 24, 2023. The electrical scope was revised to connect to an existing generator at the Water Plant instead of providing a separate generator at the wells. Three bids were received, with one being non-responsive for failing to provide a price for the Division 1 work. The bids were once again significantly higher than the engineers’ estimates ($10,200,955 versus $6,327,380): Bidder Division 1 (Wells) Division 2 (Pipeline & Electrical) Grand Total Keller Excavating, Inc $1,241,203.80 $8,959,752.00 $10,200,955.80 On Track Construction, LLC $ 1,200,974.00 $9,405,156.00 $10,606,130.00 Rognes Corp Non-Responsive Project Estimate $730,400.00 $5,596,980.00 $6,327,380.00 2 When deciding whether to recommend accepting the low bid, staff considered the following five factors: 1. The Discrepancy Between the Bid Prices and the Engineer’s Estimate The estimates for Division 1 and Division 2 were prepared separately. The Division 1 (well construction) estimate was prepared by City staff. The estimate was backward- looking, using the pricing from the 2019 bids that were ultimately rejected. The only update to the 2019 bid pricing was to include a 3.5% per annum inflation factor. That approach was not sufficiently predictive of the actual rate of inflation since 2019 or of current market pricing. The 2019 bids were structured such that each Division would be awarded independently, where the 2023 bids had the Division 1 work as a subcontract. In hindsight, the staff estimate should have also included an additional 15% mark-up to account for the subcontract arrangement. The Division 2 (pipeline and electrical) estimate was developed by the consultant, HDR Engineers. HDR provided the following thoughts: • The Opinion of Probable Construction Costs (OPCC) was prepared in May 2022. When the project was delayed to allow for PFAS test drilling, the estimate s were not updated prior to issuing the Notice to Bidders. • Cost estimating is inherently a rearward looking activity, with unit prices coming from actual bids prices on prior projects. In the current construction market, that has become a poor indicator of current pricing. Pricing for both the pipeline materials and the electrical components are highly volatile, with pricing changing weekly. • The scope of a project like this is highly sensitive to local market conditions. There is a considerable level of local work, and contractors are simply “not as hungry” for the work. Factoring this into a cost estimate is a difficult task. • HDR candidly admitted that its OPPC was a poor estimate of the actual bids. In comparing the two responsive bids, the Grand Totals are within 4% of one another. The non-responsive bid failed to provide a proposal for Division 1, but was even higher than the two responsive bids for Division 2. This suggests that the bid prices are competitive and reflective of current market prices, and that the discrepancy between the estimates and the bids received was the result of bad estimates rather than bad bids. 2. Bidder Understanding and Clarity of Specifications Following the bid opening, staff from HDR contacted the low bidder to determine if there were any elements of the scope that were unclear or that the contractor felt created an extra financial risk for them. The contractor indicated that they felt the scope was clear, 3 and that they would have no difficulty executing the project as designed and presented in the plans and specifications. When comparing the line item pricing in the low bid to their estimate, HDR noted two areas that made up the bulk of the cost overrun. The first was in the electrical portion of Division 2. When the work was bid in 2019, the electrical portion was well over the estimate. At the time it was believed that since there was only one electrical subcontractor quoting on the work, the pricing was likely not competitive. During the bid phase this time around, HDR did reach out to multiple electrical contractors to make sure they were aware of the project and to encourage them to consider providing a bid. The low bidder said they did ultimately receive two electrical bids, and reported that those bids “were pretty close.” The other notable line item where the bid price exceeded the estimate was for dewatering: The OPCC included a $90,000 lump sum estimate for that line item, and the low bid had it priced at $700,000. HDR explained that they consciously weighed the option of including dewatering as a lump sum item versus unit price on the bid form. Either option has potential pros and cons. Bidding as a lump sum sets a fixed price that will not increase, but it also creates the potential for a contractor to build in excess costs to cover themselves (knowing that they ultimately still must be competitive on the overall cost). Bidding as a unit price means the City only pays for the work that is needed, but it could also result in large change order costs to the City if the construction season were to be very wet and additional dewatering is required. Ultimately, it was decided to bid it as a lump sum line item. 3. Potential to Reduce Cost by Rejecting and Rebidding In the conversation with the low bidder, they were asked what they were seeing with trends in material pricing. Their opinion was that prices are still climbing, although the pace of the increases appears to perhaps be slowing. The City’s Purchasing Division shared its perspective that rejecting bids and going right back out again in the hope of getting better pricing seldom works to the City’s advantage. Unless the work could be substantially repackaged, there would be little advantage to going back out again. Staff did consider possibilities to repackage the project, but there is no significant scope element that staff would be comfortable modifying . Staff considered splitting the bid into three distinct Divisions (wells, pipeline, and electrical) and bid each as a stand-alone contract, but that would transfer the responsibility to act as the General Contractor to the City, and current staffing levels would not make that feasible. The low bidder did not indicate that schedule was a consideration, so there is little likelihood that rebidding with a longer construction window would make any significant impact on the cost. 4 The electrical subcontractor did indicate that it might be possible to “value engineer” its portion of the work to bring down the costs. Staff has not yet pursued this offer, but would discuss it with the contracting team if the contract were to be awarded. Staff would propose to also bring in the Ames Electric Services Department to see if there is some element that they could assist with to help lower the costs. Those items would need to be addressed as contract change orders after award of the contract as bid. 4. Availability of SRF Funding It is important for Council to be aware of the Drinking Water State Revolving Fund (DWSRF) process and timelines since this loan will be the source of funding for the project. The normal process calls for the project owner (Ames, in this case) to award the construction contract before the DWSRF loan is in place. The City’s financial advisor has confirmed that it is required that the City award the contract before the loan agreement is finalized. Having the DWSRF process in this order does require that the City have faith that the funding will be honored. The City has followed this sequence on multiple instances in the past without any difficulties. As a precautionary measure to protect the City, however, staff from the City’s Purchasing Division reached out to the low bidder, Keller Excavating, and received in writing their willingness to accept a contract award that is subject to the Iowa Finance Authority approving the construction loan application. Staff understands that obtaining the loan is now just a matter of completing a few remaining procedural steps. All required construction permitting, environmental reviews, cultural and historical reviews, and technical and managerial viability review s have been completed and approved by the Iowa DNR. The state has confirmed in writing that it is “…able to set aside an increased amount of funding for this project.” The City will need to hold a new public hearing to approve the incremental increase in the maximum loan amount, and then submit a construction loan application to the state. At the April 25 Council meeting, Council will be asked to set May 9 as the date of that public hearing. At that same May 9 meeting Council will also be asked to app rove the submission of the construction loan application. 5. Impact on Water Rates Staff has updated the Water Fund rate model to evaluate the impact on the fund balance and anticipated rates should the project proceed with the current bids. The changes made to the rate model include: • Increasing the SRF loan debt service to a $12.1 million principal amount. • Reflecting that past project planning expenses ($662,000) are reimbursed from the SRF loan. This returns cash to the Water Fund now and rolls it into the loan. 5 • Reflecting $738,699 in loan forgiveness from the SRF program as a part of the Bipartisan Infrastructure Law funds designated for “emerging contaminants of concern.” The City would be eligible due to a portion of the new capacity replacing the lost capacity from Well #17 due to high PFAS concentrations. The IDNR indicated the ultimate amount could be higher (perhaps up to $1.1 million), depending on the level of interest in this pool of funds. • Reflecting the $550,000 in the FY 2022/23 Capital Improvements Plan budgeted for the Cherry Avenue Extension that is no longer planned. • Delaying two future CIP projects totaling $1,613,000 (a future expansion of the NRV Well Field, and a long-range capacity assessment for the Water Plant). • Maintaining annual rate increases previously presented to the City Council for the next 10 years. Making these changes to the rate model shows that at the end of the 10-year rate projection the Water Fund would have a total balance estimated at $4.293 million, and would fully meet the City’s desired operating reserve all ten years. If the project were to proceed, the available funding would be as shown below. TOTAL PROJECT FUNDING Water Fund $ 0 Drinking Water SRF Loan 12,100,000 Total Available Funding $ 12,100,000 If the project were to proceed with an award to the low bidder, the revised project expenses would be as follows. TOTAL PROJECT EXPENSES Test Drilling $ 124,005 Engineering, Legal, Admin Previous 514,168 Remaining 211,104 Land 111,038 Construction (from bids received) 10,200,956 Contingency (~10%) 938,729 Total Project Expenses $ 12,100,000 ALTERNATIVES: 1. Award a contract for the North River Valley Well Field and Pipeline Project to Keller Excavating, Inc. of Boone, Iowa, in the amount of $10,200,955.80, contingent upon the Iowa Finance Authority approving the City’s construction loan. If Council chooses this alternative, staff would return on April 25 and request that a public hearing be scheduled for May 9 for the incre mental increase in the SRF 6 loan amount. The actual approval of the loan will come at a later date when a loan agreement is finalized by both parties. 2. Reject the bids and direct staff to modify the project and rebid at a future date. 3. Reject the bids and direct staff to seek other alternatives to obtain additional water sources. CITY MANAGER’S RECOMMENDED ACTION: After evaluating all options, staff has come to the following conclusions. • The discrepancy between the engineer’s estimates and the actual bid prices appears to be bad estimates, and not bad bids. • There is nothing that staff would recommend changing in the overall project scope that could help bring the cost lower. • There is little likelihood that rebidding this project for a third time will result in substantially lower project costs. • The project is a high priority for the Water Utility due to the loss of two existing wells and the past two years having record peak month demands. • Adequate funding is available through the Drinking Water SRF program, and the project could receive an estimated $738,699 in loan forgiveness from the State. • The electrical subcontractor has indicated that there may be a chance to reduce the project costs through a redesign change order. • After adjusting the rate model as described above, it appears that there will be no change in the previously projected rate increases over the next 10 years. Additional funds are available from the Drinking W ater State Revolving Fund to cover the increased loan amount. The low bidder has agreed in writing to accept an award that is conditioned upon the Iowa Finance Authority approving the City’s construction loan. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative 1, as described above. 1 ITEM #: 29 DATE: 04-11-23 DEPT: W&PC COUNCIL ACTION FORM SUBJECT: NUTRIENT REDUCTION MODIFICATIONS FACILITY PLAN APPROVAL BACKGROUND: In early 2019, Council approved the results of a Nutrient Reduction Feasibility Study (referred to as the “2019 Study”). The study recommended the following course of action. “The Ames WPCF Nutrient Reduction Feasibility Study recommends an integrated strategy that … would transition the Ames WPCF from an existing trickling filter/solid contact process to a future biological nutrient reduction process…” In June 2022, Council awarded a professional services agreement with Strand Associates for the design of Phase 1 of the modifications. The conceptual design process has now been completed, and the results are documented in a formal Nutrient Reduction Facility Plan (referred to as the “Facility Plan”). This document is required by the Iowa Department of Natural Resources (DNR) in its construction permitting process, and submitting it to the DNR is a key step in being eligible for funding through the Clean Water State Revolving Fund (SRF). What follows this Council Action Form is a summary of key conclusions and recommendations from the completed Facility Plan. The full document (228 pages) is available on the City website at www.cityofames.org/nutrients. The cost estimates presented in the Facility Plan now indicate a total cost of $80,010,000 as compared to the $77,900,000 cost estimate shown in the 2023-2028 Capital Improvements Plan that were used in preparing the most recent Sewer Fund rate model. As the design work continues and construction details are further developed, the cost estimates will continue to be refined. FACILITY PLAN CONCLUSION: The final conclusion and recommendation of the Facility Plan is that the City pursue construction of a Biological Nutrient Removal facility utilizing a Simultaneous Nitrification Denitrification (BNR-SNDN) process. The screening and grit removal processes require replacement of equipment at the end of its useful life and to expand the hydraulic capacity of the facility. In accordance with the plan, the existing Administration Building would be demolished to allow the new aeration basins to be constructed in close proximity to the final clarifiers, and a new Administration Building constructed to the northeast of its current location. The project is necessary to meet future nutrient limits and expands plant capacity from 20.4 million gallons per day (MGD) to 24.5 MGD to meet the 20-year flows and loadings as required by Iowa DNR and to allow for City growth. Rather than 2 proceeding with three phases, the current recommendation calls for construction in two phases, with the detailed final design of Phase 1 beginning immediately. A final completion date for Phase 2 of 2039 was submitted by the City in April 2019 and approved by the Iowa DNR in December 2019. Therefore, Phase 2 should be planned and budgeted such that construction can be completed in 2038, allowing one year of operation prior to the 2039 final completion date. ALTERNATIVES: 1. Approve the Nutrient Reduction Facility Plan and direct staff to submit it to the Iowa Department of Natural Resources. Like the 2019 Study, by submitting this plan the City is committing to implement the project as generally described in the Facility Plan. 2. Direct staff to make changes to the conceptual design and prepare a revised Facility Plan prior to submission to the Iowa Department of Natural Resources. 3. Take no action. This would table the project, and during the next permit cycle in three years would likely result in a violation of the facility’s discharge permit and enforcement action by the Iowa DNR. Those violations would be due both to failure to achieve the nutrient limits as well as from reasonably predictable process failures caused by equipment exceeding its useful life. CITY MANAGER’S RECOMMENDED ACTION: In 2019, Council accepted the recommendation of a feasibility study that looked at options to convert the Water Pollution Control Facility to a biological nutrient reduction process and achieve the goals of the Iowa Nutrient Reduction Strategy. The conceptual design work that has been completed is the first step towards that eventual goal. The Facility Plan generally follows the 2019 recommendations, only with the work split into two phases instead of three. It also incorporates the Headworks Modifications CIP Project, and incorporates a demolition and reconstruction of the Administration Building in lieu of the Administration Building Renovation that was shown in the 2022 -2027 WPC Facility Improvements CIP Project. The cost estimates in the Facility Plan are within 2.7% of the totals reflected in the 2023-2028 Capital Improvements Plan and, therefore, will not result in any change to our projected rates to finance this project. The Facility Plan is now ready to be submitted to the Iowa DNR. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. Council should be aware that submission of the Facility Plan to the Iowa DNR will again commit the City to proceeding with the Nutrient Reduction Modifications. 3 Summary of Key Findings and Conclusions Report for City of Ames, Iowa - Nutrient Reduction Facility Plan FACILITY PLAN PROCESS The Facility Plan was developed through a sequence of five individual technical memoranda (TMs), each building on the decisions and conclusions reached in the prior TM. The process followed this general outline: The completed Facility Plan is the compilation of the five individual technical memoranda. When reviewing the detailed cost information in the Facility Plan, it should be noted that the details continued to be refined as the process proceeded, and the cost estimates were continually revised. As a result, there are slight differences in the costs between successive tech memos. The cost estimates shown near the end of this summary are the most up-to-date estimates. KEY DRIVERS FOR THE PROJECT • Iowa Nutrient Reduction Strategy (Section 5) The City completed a Nutrient Reduction Feasibility Study in 2019 (“2019 Study”) that recommended a phased transition to an advanced activated sludge treatment process over a period of 20 years. The recommendation was approved by the City Council on February 26, 2019, along with direction to staff to submit the study to the Iowa Department of Natural Resources. The alternative adopted by Council noted that “Once reviewed and accepted by the Iowa Department of Natural Resources, the City will be committed to implementing the treatment works Characterize Existing Facility Condition and Performance Forecast Future Flows and Loads Evaluate Short List of Treatment Technologies Develop Monetary and Nonmonetary Comparisons Evaluate Existing Headworks Conditions Evaluate Alternatives for Screening and Grit Removal Select Treatment Technology and Headworks Equipment Evaluate Site Layout Alternatives Project Phasing Evaluation 4 modifications recommended in the report.” The study was submitted to the state on April 29, 2019, and was subsequently approved by the Iowa DNR on December 20, 2019. Because the final compliance date (2039) is beyond the expiration date of the current National Pollutant Discharge Elimination System (NPDES) permit for the WPCF, the current permit simply requires that the City provide an update to the DNR on “…progress towards completion of the projects identified in the City’s approved feasibility plan…” Discharge limits for total nitrogen (Total N) and total phosphorus (Total P) will not be applicable until after all modifications have been complete and one year of operating data has been collected. • Condition of Existing Infrastructure (Section 6) The other key driver for the project is the condition and remaining useful life of the four trickling filters. As noted in the 2019 Study, the media in the trickling filters are now 35 years old and are beyond their anticipated useful life of 25 -30 years. Replacing the media is anticipated to cost in excess of $10 million. Additionally, trickling filters are not able to be adapted to nutrient removal, as their primary function is to remove carbon from the wastewater, and carbon is vital to biological nutrient removal. Replacement capacity is needed for the trickling filters, and investing in replacement media knowing that the filters cannot function in a nutrient removal treatment scheme was deemed in staff’s professional judgment to be a poor investment. FLOW AND LOAD DESIGN CAPACITY (Section 4) Planning appropriate capacity is a crucial part of a facility plan such as this. The consultants utilized the Ames Plan 2040 to establish the projected population and mix of customer types that the facility should be designed to accommodate. Those projections from Ames Plan 2040 were then extrapolated to the year 2045 to provide a full 20 -year design life for the project. The 2045 design population used for the Facility Plan was 83,850. The consultants used several different metrics to then convert the population estimate into a projected flow rate and organic loading rate. These flows and loads form the basis for designing the treatment processes. A reserve industrial capacity was also included in the 2045 design parameters that increased the design flow rate by 1.50 million gallons per day with a corresponding organic load allowance. 5 Parameter Original Design (Design Year 2010) New Design (Design Year 2045) Maximum Wet Weather Flow, million gallons per day 20.4 24.5 Biochemical Oxygen Demand, BOD5, pounds per day 23,740 26,710 Total Suspended Solids, TSS, pounds per day 25,440 52,250 Ammonia-Nitrogen, NH3-N, pounds per day 3,850 3,430 Total Kjeldahl Nitrogen, TKN, pounds per day 6,930 5,330 Total Phosphorus, TP, pounds per day -- 740 NUTRIENT REDUCTION TECHNOLOGY (Section 7) The 2019 Study shortlisted three technologies as being reasonably viable alternatives, and concluded that the actual technology selection should be made during design of the first phase to allow new and emerging technologies time to further mature. Those same three technologies were evaluated in more detail in the current Facility Plan. They include: • Conventional biological nutrient removal (BNR) activated sludge • Simultaneous nitrification-denitrification (SNDN) activated sludge • Aerobic Granular Sludge (AGS) The consulting team used Ames-specific wastewater data and computer modeling to appropriately size equipment and basins to achieve the discharge limits required under the Iowa Nutrient Reduction Strategy. Each of the technologies was then able to b e compared based on its anticipated capital and operating costs. Alternative BNR1 Conventional BNR Activated Sludge Alternative BNR2 SNDN Activated Sludge Alternative BNR3a AGS with Primary Clarification Alternative BNR3b AGS without Primary Clarification Capital Costs $62,610,000 $63,330,000 $78,330,000 $79,650,000 Annual O&M Costs $296,000 $264,000 $255,000 $249,000 Note that the pricing in the table above does not include the headworks modification. That pricing was developed in a subsequent technical memorandum. 6 A nonmonetary evaluation was also performed using the following factors. The definitions of each factor and discussion relative to each alternative are contained in Section 7 of the Facility Plan (www.cityofames.org/nutrients). 1. Treatment Performance (10%) 2. Resiliency to Changing Conditions and Process Upsets (9%) 3. Safety (8%) 4. Operational Complexity (8%) 5. Maintenance Requirements (8%) 6. Peak Flow Handling (8%) 7. Adaptability for Future Regulations (7%) 8. Implementation and Constructability (7%) 9. Solids Handling Impacts (7%) 10. Expandability (7%) 11. Environmental Impacts (7%) 12. Flexibility (6%) 13. Social Impacts (4%) 14. Public Acceptance (4%) Alternative BNR1 Conventional BNR Activated Sludge Alternative BNR2 SNDN Activated Sludge Alternative BNR3a AGS with Primary Clarification Alternative BNR3b AGS without Primary Clarification Total Nonmonetary Score (out of 50) 42.7 43.2 46.5 45.2 After considering both the monetary and nonmonetary evaluations, staff recommended proceeding with “Alternative BNR2 - SNDN Activated Sludge.” SITE LAYOUT EVALUATION (Section 10) The initially assumed site layout was configured based on available space without the demolition or relocation of significant structures or buildings. However, these limitations would place the aeration basins in an area that had significant drawbacks: • It would require the relocation of substantial existing underground utilities • It would involve extensive construction into the hillside below the digesters • It left little to no adjacent space for future expansions. The Administration Building currently sits on level ground adjacent the final clarifiers . Since a reinvestment into the Administration Building was already budgeted (2022 -2027 WPC Facility Improvements CIP Project), the possibility of relocating the Administration Building and putting the remodel budget towards the cost of reconstructing the building was deemed worth consideration. Two alternatives were evaluated: 7 • Alternative 1 would place the aeration basins (shown in yellow in the aerial photos that follow) to the west of the Raw Wastewater Pump Station (shown in purple in the aerial photos). • Alternative 2 would place the aeration basins to the east of the Raw Wastewater Pump Station where the Administration Building currently sits, with the Administration Building relocated to the northeast. Siting Alternative 1 Siting Alternative 2 The cost comparison for Alternative 1 includes the costs budgeted in a separate project for the renovation of the Administration Building. There was an incremental cost of $4.55 million to relocate the Administration Building versus renovating the existing building. But that was partially offset by a $3.67 million reduction in the cost of the nu trient modifications. Due primarily to the increased flexibility for future expansions, staff has recommended Siting Alternative 2. Siting Alternative 1– New Activated Sludge System West of Raw Wastewater Pump Station Siting Alternative 2– New Activated Sludge System At Location of Existing Administration Building Simultaneous nitrification-denitrification (SNDN) $63,330,000 $61,480,000 Other Project Components $19,660,000 $22,390,000 Total Opinion of Capital Costs $82,990,000 $83,870,000 PROJECT PHASING EVALUATION (Section 11) As mentioned previously, the 2019 Study recommended implementation in three phases over 20 years. The main driver to move forward with the early phases was the aging trickling filter media. The reason for recommending a phased approach was to spread out the rate impacts by allowing other infrastructure components to remain in use for as 8 long as possible. The ultimate compliance with the Iowa Nutrient Reduction Strategy was to be within 20 years (in the year 2039). The Sewer Fund rate projections prepared over the past few years have been built on the concept of a three-phase implementation, with Phase 1 occurring in the first five years, Phase 2 occurring in the second five years, and Phase 3 in the final 10 years. T iming of the Headworks Modifications was shown as being concurrent with the first phase. In the Facility Plan, a two-phase implementation was considered. The evaluation was intended to determine if the overall cost could be reduced without a detrimental impact on sewer rates by combining the scope of the first two phases, and completing the modifications in a second phase that would be deferred for approximately 12 years. Capital Costs Phasing Alternative 1 Three-Phase Implementation with One Activated Sludge Train in First Phase Phasing Alternative 2 Two-Phase Implementation with Two Activated Sludge Trains in First Phase Phase 1 $40,690,000 $49,780,000 Phase 2 $10,340,000 $30,230,000 Phase 3 $32,840,000 -- Total $83,870,000 $80,010,000 Staff is recommending Phasing Alternative 2. Deferring a second phase until approximately 12 years from now (design in FY 2035/36 and construction in FY 2036/37 and FY 2037/38) would still allow for more than a year of operational optimization before the 20-year completion target that the City committed to in the 2019 Feasibility Study and that was approved by the Iowa DNR. It adds increased capacity for growth on a quicker timeline than Alternative 1, allows sewer rate projections that are identical to those presented to Council in early 2022, and has an overall capital cost savings of more than $3 million. CONCLUSION AND RECOMMENDATION The analysis conducted in the Facility Plan results in the following final conclusions and recommendations: 1. The City should pursue construction of a Biological Nutrient Removal facility utilizing a Simultaneous Nitrification Denitrification (BNR-SNDN) process. 2. The existing Administration Building should be demolished to allow the new aeration basins to be constructed in close proximity to the final clarifiers, and a new Administration Building constructed to the northeast of its current location. 9 3. The project should be constructed in two phases, with the detailed final design of Phase 1 beginning immediately. Phase 2 should be planned and budgeted such that construction can be completed in 2038, allowing one year of operation prior to the 2039 final completion date submitted by the City in April 2019 and approved by the Iowa DNR in December 2019. 1 ITEM #: 30 DATE: 04-11-23 DEPT: W&PC COUNCIL ACTION FORM SUBJECT: NUTRIENT REDUCTION MODIFICATIONS PROJECT - PROFESSIONAL SERVICES AGREEMENT AMENDMENT NUMBER 1 BACKGROUND: On June 28, 2022, City Council approved a professional services agreement with Strand Associates for the planning, design, and bidding phases of the Water Pollution Control Facility (WPCF) Nutrient Reduction Modifications Project. The agreement provided for a fee of $1,655,000, plus $20,000 hourly services for extraordinary permitting assistance as needed. The Council resolution for that award included the following: “…It is important to note that the Scope of Work is likely to change during the design phase as the details of the project become better defined…” Two significant changes have been made to the project scope during the conceptual design process: 1) It was decided to demolish and reconstruct the Administration Building to allow the new aeration basins to be placed in a location that is more cost-effective and better situated for future additions. 2) It was decided to complete the modifications in two phases instead of three in order to minimize the overall total cost of the modifications. This accelerated some of the work that was previously envisioned for a later phase, such as the installation of hydrocyclones for sludge densification, flow splitting structures, and one aeration basin. There were also some work elements that were expressly e xcluded from the original scope that are now being added at staff’s request. For example, the original agreement noted that a new electrical service entrance and electrical distribution equipment were not included. As the design progressed, it became clear that the space available to house new electrical equipment was not sufficient, and the need for a new electrical building to house the electrical service entrance and switch boards became clear. Staff believes these are significant changes to the scope, and an adjustment to the previously awarded professional services agreement is warranted. A copy of Amendment Number 1 is attached. Staff has worked closely with the design team at Strand Associates to identify specific changes to the scope of work, and to confirm that the cost increases are limited to new or expanded scope items only. While many of the 2 revised scope items are overlapping, the increased costs can be broken into the following general categories: New or Altered Scope Item Cost Relocation of Administration Building $ 395,000 Switch to Two Phases instead of Three 194,000 Misc. Scope Changes 136,000 Delete Local Limits Review -15,000 Total Change in Prof. Svcs. (Amendment #1) $ 710,000 The professional services agreement originally awarded in June 2022 contained the first two line items in the table shown below. The $710,000 for Amendment #1 is also shown below (in italics), for a revised professional services agreement total of $2,385,000: Planning, Design, & Bidding Phase $ 1,655,000 Additional Services as Authorized 20,000 Amendment #1 - Additional Design Services 710,000 Revised Professional Services Total $ 2,385,000 The FY 2023–2028 Capital Improvements Plan includes funding for engineering, legal, and other professional services associated with this project. The subtotal available for professional services during the design phase is $3,290,000. The table below indicates the funding available for professional services during both the design and construction phases of the project: Budget Year Professional Services Budget FY 2022/23 (design phase) $ 1,260,000 FY 2023/24 (design phase) 2,030,000 Design Phase Subtotal $ 3,290,000 FY 2024/25 (construction phase) 1,720,000 FY 2025/26 (construction phase) 1,790,000 Construction Phase Subtotal $ 3,510,000 Total Professional Services Budget $ 6,800,000 Additional design phase services may still be needed for elements that are not captured in this amendment. As an example, the extent of storm water management that will be required by Story County is still not fully known. The scope presumes that storm water management will be limited to the area disturbed by the project; but if the County chooses to require storm water management for the entire property, that would be outside the scope of the agreement. Also not included at this time are any needed improvements to the City-owned south access road. Council should also be aware that an additional amendment will be needed around the time of award of the construction contract. This future change order will add 3 construction phase engineering services such as shop drawing review, pay request review, change order preparation, and State Revolving Fund coordination with the Iowa Department of Natural Resources and the Iowa Finance Authority. It may also include Resident Project Review to provide continuous construction oversight. ALTERNATIVES: 1. Approve Amendment Number 1 to the professional services agreement with Strand Associates for design phase services related to the Water Pollution Control Facility Nutrient Reduction Modifications Project in the amount of $710,000. 2. Do not approve the amended scope and fees, and provide staff direction regarding the changes in the scope of work. CITY MANAGER’S RECOMMENDED ACTION: When Council approved the original agreement with Strand Associates in June 2022, changes to the scope of work were anticipated, as the details of the project were still being developed and refined. Two significant design changes (the relocation of the Administration Building and the change to constructing the project in two phases instead of three) have necessitated a revision to the scope and associated fees. Staff has met with the consultant and reviewed the modified scope of work line by line to ensure that the additional fees are truly associated with work that was not included in the original agreement. The additional professional services related to the proposed change order: • Were anticipated; • Are in response to design changes approved by staff; • Are within the adopted project budget; and, • Were already accounted for in the rate projections shared with Council during the budget process. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. 1 ITEM # 31 DATE: 04-11-23 COUNCIL ACTION FORM SUBJECT: RESOLUTION APPROVING A MAXIMUM PROPERTY TAX LEVY OF $23,666,001 AND SETTING APRIL 25, 2023 AS THE DATE OF THE PUBLIC HEARING TO CONSIDER THE ADOPTION OF THE FISCAL YEAR 2022/23 ADJUSTED BUDGET AND THE FISCAL YEAR 2023/24 BUDGET BACKGROUND: During the 2019 legislative session, changes were made to the Code of Iowa that altered the process for the adoption of annual budgets for cities. Per Iowa Code section 384.15A, cities must now hold a public hearing and adopt a maximum property tax levy in any year the city expects to adopt a budget that includes a levy of property taxes (excluding debt service) exceeding 102 percent of the prior budget. Additionally, the Code requires that notice of the hearing be included on the City internet site and primary social media account. The approval of the maximum levy requires a two-thirds majority vote of the Council. One of stated purposes of the new legislation was to improve transparency and disclosure of proposed property tax increases for local government. CITY OF AMES BUDGET AND PROPERTY TAX LEVY: As a growing City, Ames routinely adopts a budget that includes a levy of property taxes that exceeds 102 percent of the prior year. Ames has also followed a policy of complete and full disclosure for the proposed and adopted budget, including the levy of property taxes and the impact of the various classes of property. Because of this, compliance with the Iowa Code changes fits within the City’s established budget process but requires an additional hearing and posting of property tax levy information in the format established by the State of Iowa. The deadline for adoption of the budget is customarily March 31 to allow time for public notices and the additional hearing required for the maximum tax levy. Due to the timing of a modification to the residential rollback rate, the deadline for certification of the annual budget was adjusted to April 30, 2023. While the deadline for certifying the budget was modified, the process for adopting the budget remains the same as in past years. The proposed budget and associated notices include a maximum levy amount of non-debt service-related property tax collections in the amount of $23,666,001. This amounts to a 19-cent increase in the aforementioned levy rates. It should be emphasized that this year staff evaluated the appropriate levy utilization given the likely changes in the State’s property taxation system. In order to maintain maximum flexibility and predictability given the uncertainty of future State Legislature action, a shift of levy utilization is being made from the Employee 2 Benefits Levy to the General Levy. ALTERNATIVES: 1. Adopt a resolution establishing the City of Ames maximum property tax levy for fiscal year 2023/24, and establish April 25, 2023, as the date of the final public hearing on the Adjusted Budget for FY 2022/23 and the adoption of the Budget for FY 2023/24. 2. Delay the hearing and resolution establishing the City of Ames maximum property tax levy for fiscal year 2023/24. CITY MANAGER’S RECOMMENDED ACTION: Holding a public hearing and adoption of a maximum property tax levy is required to proceed with the City Manager’s recommended budget and any modifications made by City Council. Therefore, it is recommended that City Council approve Alternative No. 1, as described above. 3/22/23, 10:07 AM Local Government Property Valuation System https://dom-localgov.iowa.gov/budget-renderer?id=14775 1/2 NOTICE OF PUBLIC HEARING - CITY OF AMES - PROPOSED PROPERTY TAX LEVY Fiscal Year July 1, 2023 - June 30, 2024 The City Council will conduct a public hearing on the proposed Fiscal Year City property tax levy as follows: Meeting Date: 4/11/2023 Meeting Time: 06:00 PM Meeting Location: City Hall Council Chambers 515 Clark St Ames, IA At the public hearing any resident or taxpayer may present objections to, or arguments in favor of the proposed tax levy. After adoption of the proposed tax levy, the City Council will publish notice and hold a hearing on the proposed city budget. City Website (if available) www.cityofames.org City Telephone Number (515) 239-5113 Current Year Certified Property Tax 2022 - 2023 Budget Year Effective Property Tax 2023 - 2024 Budget Year Proposed Maximum Property Tax 2023 - 2024 Annual % CHG Regular Taxable Valuation 3,399,701,391 3,406,697,589 3,406,697,589 Tax Levies: Regular General 18,744,553 18,744,553 21,603,178 Contract for Use of Bridge 0 Opr & Maint Publicly Owned Transit 2,034,090 2,034,090 2,062,823 Rent, Ins. Maint. Of Non-Owned Civ. Ctr.0 Opr & Maint of City-Owned Civic Center 0 Planning a Sanitary Disposal Project 0 Liability, Property & Self-Insurance Costs 0 Support of Local Emer. Mgmt. Commission 0 Emergency 0 Police & Fire Retirement 2,187,255 2,187,255 0 FICA & IPERS 0 Other Employee Benefits 0 Total Tax Levy 22,965,898 22,965,898 23,666,001 3.04 Tax Rate 6.75527 6.74140 6.94690 Explanation of significant increases in the budget: The primary reasons for increases in the budget include increased employee salary and benefits costs. If applicable, the above notice also available online at: The official website of the City of Ames is www.cityofames.org/finance; the official Facebook page of the City of Ames is: www.facebook.com/cityofames; the official Twitter page of the City of Ames is: www.Twitter.com/cityofames. *Total city tax rate will also include voted general fund levy, debt service levy, and capital improvement reserve levy. **Budget year effective property tax rate is the rate that would be assessed for these levies if the dollars requested is not changed in the coming budget year 3/22/23, 10:07 AM Local Government Property Valuation System https://dom-localgov.iowa.gov/budget-renderer?id=14775 2/2 4/5/23, 10:09 AM Local Government Property Valuation System https://dom-localgov.iowa.gov/budget-renderer?id=14775 1/2 NOTICE OF PUBLIC HEARING -- PROPOSED BUDGET Fiscal Year July 1, 2023 - June 30, 2024 City of: AMES The City Council will conduct a public hearing on the proposed Budget at: City Hall Council Chambers 515 Clark St. Ames, IA Meeting Date: 4/25/2023 Meeting Time: 06:00 PM At the public hearing any resident or taxpayer may present objections to, or arguments in favor of , any part of the proposed budget. This notice represents a summary of the supporting detail of revenues and expenditures on file with the City Clerk and County Auditor. City budgets are subject to protest. If protest petition requirements are met, the State Appeal Board will hold a local hearing. For more information, consult https://dom.iowa.gov/local-budget-appeals. The Budget Estimate Summary of proposed receipts and expenditures is shown below. Copies of the the detailed proposed Budget may be obtained or viewed at the offices of the Mayor, City Clerk, and at the Library. The estimated Total tax levy rate per $1000 valuation on regular property 10.20097 The estimated tax levy rate per $1000 valuation on Agricultural land is 3.00374 At the public hearing, any resident or taxpayer may present objections to, or arguments in favor of, any part of the proposed budget. Phone Number (515) 239-5113 City Clerk/Finance Officer's NAME Corey Goodenow, Director of Finance Budget FY 2024 Re-estimated FY 2023 Actual FY 2022 Revenues & Other Financing Sources Taxes Levied on Property 1 34,748,203 33,526,132 31,805,581 Less: Uncollected Property Taxes-Levy Year 2 0 0 0 Net Current Property Taxes 3 34,748,203 33,526,132 31,805,581 Delinquent Property Taxes 4 0 0 356 TIF Revenues 5 386,876 1,336,440 1,874,167 Other City Taxes 6 12,801,747 13,215,351 13,891,196 Licenses & Permits 7 1,636,190 1,636,190 1,219,979 Use of Money and Property 8 13,252,288 20,301,389 -40,459,165 Intergovernmental 9 43,702,621 60,900,723 56,805,081 Charges for Fees & Service 10 333,854,261 336,126,650 320,790,467 Special Assessments 11 227,104 236,763 250,102 Miscellaneous 12 4,594,166 4,375,598 3,050,302 Other Financing Sources 13 18,903,897 45,006,386 25,079,879 Transfers In 14 18,049,564 21,284,079 21,920,754 Total Revenues and Other Sources 15 482,156,917 537,945,701 436,228,699 Expenditures & Other Financing Uses Public Safety 16 22,512,142 21,459,496 19,670,023 Public Works 17 8,387,469 8,208,440 7,587,030 Health and Social Services 18 1,878,514 1,773,198 1,634,714 Culture and Recreation 19 10,478,969 10,115,921 9,369,981 Community and Economic Development 20 4,505,175 9,688,346 4,201,066 General Government 21 3,842,069 4,406,648 3,336,782 Debt Service 22 12,979,018 12,358,322 22,928,879 Capital Projects 23 30,462,733 74,501,677 17,915,789 Total Government Activities Expenditures 24 95,046,089 142,512,048 86,644,264 Business Type / Enterprises 25 362,826,390 402,238,763 318,789,502 Total ALL Expenditures 26 457,872,479 544,750,811 405,433,766 Transfers Out 27 18,049,564 21,284,079 21,920,754 Total ALL Expenditures/Transfers Out 28 475,922,043 566,034,890 427,354,520 Excess Revenues & Other Sources Over (Under) Expenditures/Transfers Out 29 6,234,874 -28,089,189 8,874,179 Beginning Fund Balance July 1 30 910,668,885 938,758,074 929,883,895 Ending Fund Balance June 30 31 916,903,759 910,668,885 938,758,074 1 ITEM #: 32 & 33 DATE: 04-11-23 DEPT: FINANCE COUNCIL ACTION FORM SUBJECT: PUBLIC HEARINGS AND NOTICE OF INTENT TO ISSUE $11,750,000 ESSENTIAL CORPORATE PURPOSE GENERAL OBLIGATION BONDS, $550,000 GENERAL CORPORATE PURPOSE GENERAL OBLIGATION BONDS FOR MUNICIPAL PARK MAINTENANCE FACILITIES, AND ASSOCIATED TAX LEVY FOR DEBT SERVICE BACKGROUND: The FY 2023/24 City Budget includes several General Obligation (G.O.) Bond-funded capital improvements. A public hearing is required to authorize the issuance of bonds and the levy of property taxes for debt to be issued. The dollar amounts and corresponding property tax levy for the planned G.O. bond issue are included in the FY 2023/24 budget. The G.O. Bonds and debt service levy for the FY 2023/24 budget are based on projects listed in the table below. Council authorization will be required later to approve the sale of the bonds. Though the bonds will be combined in a single sale, the $550,000 to fund the Park Maintenance Facility renovation is a general corporate purpose issuance subject to a reverse referendum and requires a separate public hearing. The City is limited to $700,000 in general corporate purpose bonds by purpose of use and each use requires a separate hearing. The remaining projects are qualified as essential corporate purposes, not subject to reverse referendum, and can be combined in a single public hearing in amount not to exceed $11,750,000. On September 14, 2021, the City Council held a public hearing to issue general obligation bonds not to exceed $21,200,000 to fund the construction of an indoor aquatic center as part of reinvestment district urban renewal plan. In FY 2022/23, the City issued the first $1,000,000 in support of the indoor aquatic facility project. The second issue of bonds to fund the aquatic center, also in the amount of $1,000,000, will be included in the upcoming sale of bonds, but no additional public hearing is needed. Please note that in addition to the amount to fund the G.O. Bond-funded capital projects, the amount not-to-exceed includes additional authorization to allow for issuance costs and the option to sell the bonds at a premium over the par or face value of bonds. In any case, debt will not be issued in an amount where debt service exceeds the property tax levy included in the proposed budget. The public hearings and pre-levy resolution will be required at the time of the budget certification to levy property taxes for the bonds not yet issued. The total non-abated annual principle and interest payments for all new and existing debt in FY 2023/24 that is included in the proposed budget is $11,143,151, of which $1,469,313 represent the principle and interest payments for the CIP projects for FY 2023/24. 2 The Capital Improvements Plan’s (CIP) 2022/23 G.O. Bond issue includes the following: 2023/24 CIP G.O. ISSUE Arterial Street Pavement Improvements $ 500,000 Asphalt Street Pavement Improvements 3,000,000 Concrete Pavement Improvements 950,000 Collector Street Pavement Improvements 1,200,000 Seal Coat Street Pavement Improvements 1,750,000 South 16th Street Road Widening 325,000 Campustown Public Improvements 1,200,000 Alley Pavement Improvements 400,000 Intelligent Transportation System 468,300 Traffic System Capacity Improvements 370,000 Total G.O. Essential Corporate Purpose $ 11,163,300 Issuance Costs/Rounding 586,700 GRAND TOTAL – 2023/24 G.O. ISSUANCE $ 11,750,000 Park System Facility Improvements $ 500,000 Issuance Costs for Park Facility Improvements 50,000 Bond Hearing Already Held For Indoor Aquatic Center $ 1,000,000 The total bond issue, excluding issuance costs, is $12,663,300, as indicated in the approved FY 2023-2028 CIP. ALTERNATIVES: 1. Authorize the issuance of Essential Corporate Purpose General Obligation Bonds in an amount to exceed $11,750,000, authorize the issuance of General Obligation Corporate Purpose General Obligation Bonds in an amount not to exceed $550,000 as well as the associated tax levy for repayment. 2. Do not authorize the issuance of Essential and General Corporate Purpose Bonds for projects reflected above. This alternative will prevent the City from completing the bond-funded projects reflected in the CIP. CITY MANAGER’S RECOMMENDED ACTION: Prior to the issuance of debt, state law requires that a public hearing be held, and associated pre-levy resolution be adopted. This is a required step in order to accomplish the Council’s approved capital improvements for the upcoming fiscal year. At a previous meeting, the City Council set April 11, 2023 as the date of the two public hearings. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. 1 ITEM #: __34___ DATE: 04-11-23 DEPT: __P&H_ COUNCIL ACTION FORM SUBJECT: RESOLUTION APPROVING AGREEMENT FOR SALE OF CITY-OWNED LOTS 2-7 IN THE BAKER SUBDIVISION TO HABITAT FOR HUMANITY OF CENTRAL IOWA BACKGROUND: In 2015, as part of the City’s Community Development Block Grant (CDBG) Program, the City acquired a 10+ acre site located at 321 State Avenue (formerly the site of the Old Ames Middle School). The site was purchased to develop a subdivision that will support the affordable housing goals of the City as a mixed-income development, with a minimum of 51% of the homes affordable to low- and moderate-income households. The subdivision would consist of 27 buildable lots, 26 single-family lots, and one (1) lot for multi-family units (see Attachment A). In July 2022, the City, as the developer for the subdivision, completed the public infrastructure improvements (streets, water, sewer, electrical, sidewalks, including geothermal for the 26 single-family lots. (see Attachment A). The subdivision covenants were adopted in December 2021. The City is now positioned to develop the lots to construct single-family homes. As noted above, a minimum of 51% (14) of the lots have to be available to low and moderate-income households. Habitat for Humanity of Central Iowa (HHCI) has signed a grant agreement with the Iowa Finance Authority (IFA) to receive $1,559,660 of Coronavirus State and Local Fiscal Recovery Funds. HHCI is now ready to proceed with its request to purchase six (6) lots in the Baker Subdivision at $50,000 each. Staff and Habitat have identified Lots 2-7, located along the south side of Wilmoth Avenue (see attachment A). This transaction with HHCI would represent the sixteenth partnership between HCCI and the City of Ames. This project will allow the City to continue to address one of its priority goals outlined in both the 2022-2023 Annual Action Plan and the 2019-2023 CDBG Consolidated Plan, which is to increase the supply of affordable housing for L MI households. The City’s Finance staff has reviewed a draft of HHCI’s 2022 Annual Audit Report and finds it in good order, including the audit opinion. Six individual purchase agreements have been prepared, which allows each agreement to reflect the appropriate commencement, completion, and sale schedules for each lot. (Since the agreements are the same for all six lots, only one is attached for your review) The schedules incorporated into each lot are reflected in the table below: 2 ALTERNATIVES: 1. Approve the terms and conditions (including the price) as outlined in the purchase agreements for the sale of Lots 2-7 in the Baker Subdivision to Habitat for Humanity of Central Iowa. 2. Approve modified terms and conditions for the sale of Lots 2-7 in the Baker Subdivision to Habitat for Humanity of Central Iowa. 3. Direct staff to seek other buyers to purchase the lots. 4. Decline to sell the single-family lots at this time. CITY MANAGER'S RECOMMENDED ACTION: The sale of Lots 2-7 in the Baker Subdivision to Habitat for Humanity of Central Iowa will assist the City in its efforts to continue to address the housing needs of low-and moderate- income first-time home buyers and will help jump-start the construction of homes in the subdivision and potential for future sales to HHCI. Each of the homes will conform to the established covenants for Baker Subdivision. It is therefore the recommendation of the City Manager that the City Council adopt Alternative #1, as described above. Lot # Address Price Down payment Escrow Anticipated Construction Start on or before: Construction Completion by: Habitat Sale to qualified homebuyers on or before: 7 320 S. Wilmoth $50,000 $2,500 9/15/2023 8/31/2024 9/30/2024 6 324 S. Wilmoth $50,000 $2,500 9/15/2023 8/31/2024 9/30/2024 5 328 S. Wilmoth $50,000 $2,500 9/15/2024 8/31/2025 9/30/2025 4 400 S. Wilmoth $50,000 $2,500 9/15/2024 8/31/2025 9/30/2025 3 404 S. Wilmoth $50,000 $2,500 4/30/2025 4/30/2026 5/31/2026 2 408 S. Wilmoth $50,000 $2,500 4/30/2025 4/30/2026 5/31/2026 3 Location Map- Attachment A Page 1 of 15 DO NOT WRITE IN THE SPACE ABOVE THIS LINE; RESERVED FOR RECORDER Prepared by: Mark O. Lambert, City of Ames Legal Department, 515 Clark Ave., Ames, IA 50010; 515-239-5146 Return to: Renee Hall, Ames City Clerk, Ames City Hall, 515 Clark Ave., Ames, IA 50010; 515-239-5146 AGREEMENT BETWEEN THE CITY OF AMES AND HABITAT FOR HUMANITY OF CENTRAL IOWA, INC., FOR NEW CONSTRUCTION UPON PROPERTY AT 408 S. WILMOTH, AMES, IOWA THIS AGREEMENT is made and entered into between the City of Ames, Iowa, an Iowa municipal corporation (“City”) and Habitat for Humanity of Central Iowa, Inc. (“Habitat”), an Iowa corporation. WHEREAS, the City has utilized community development block grant funds to acquire real property for construction or rehabilitation , or both, of a home to be used as owner-occupied housing for income-qualified homebuyers to further the goals and objectives of the City’s 2019-2023 Consolidated CDBG plan; and WHEREAS, Habitat also has the goal of providing safe and affordable owner-occupied housing to low-income home buyers and is willing to participate with the City in rehabilitation or or new construction, or both, of residential structures. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: I CITY’S OBLIGATIONS A. Purchase of Property. The City has secured the purchase of property legally described as Lot 2, Baker Subdivision, Ames, Story County, Iowa (also known as 408 S. Wilmoth Avenue) (hereinafter “Property”) and will retain ownership of that Property until sold to Habitat under the conditions described herein. Habitat shall construct the improvements in a manner complying with the requirements of the City Code, and in a manner that complies with the restrictive covenants upon the property. See Instrument No. 2022-00200 filed January 6, 2022, filed in the office of the Story County Recorder for the restrictive covenants. Page 2 of 15 B. Access to Property. The City agrees to grant Habitat immediate and continuing access to the property for the purpose of construction of improvements upon the property. Access for the purpose of construction shall also be granted to Habitat’s agents. C. Technical Assistance. Upon request, the City will provide technical assistance to Habitat concerning compliance with the terms of this Agreement. D. Performance Monitoring. The City may inspect and monitor the performance of Habitat to determine its compliance regarding the performance standards of this Agreement. Substantial nonperformance, as determined by the City, constitutes noncompliance with this Agreement. In the event this occurs, the City shall notify Habitat of the noncompliance and provide a time limit to correct the noncompliance. E. Property Conveyance. The City shall convey marketable title to the property for and in consideration of Habitat’s completion of new construction on the property, payment of sums set out in Section II.A(1) and agreement to sell the property on or before May 31, 2026, to a qualified homebuyer, as set forth hereafter. II HABITAT’S OBLIGATIONS A. Compensation for Purchase. 1. Habitat agrees to pay the City of Ames $50,000.00 for the Property. Habitat agrees that it shall provide a non-refundable down payment of $2,500.00 (5.0% of the purchase price) for the Property. This down payment shall be placed into an escrow account as a pre-condition to Habitat being granted access to the Property and Habitat shall have its financial institution verify to the City within one (1) calendar week from the date of this signed agreement that the funds have been placed in an escrow account. The total of $47,500.00 shall be due at the time Habitat has completed all other requirements under this Agreement and acquires title to the Property. Habitat shall pay all transfer and recording expenses, includi ng t ransfer taxes, any permit fees and other expenses related to the conveyance of the Property. At the time of closing, Habitat shall pay to the City of Ames an additional amount equal to the cost of having an abstract produced for the property, which shall not to exceed $1,000, to reimburse the City’s expense in having an abstract prepared. All abstracting costs shall be the responsibility of Habitat, and not the City. 2. In Kind Compensation. Habitat agrees to provide all materials, labor and services as are necessary to construct the improvements upon the Property to the standards described in section II.B so that it is safe and habitable for residential use. 3. Property Improvements. Habitat agrees to complete all construction included on Attachment A by this reference made a part hereof. All property improvements shall be completed on or before April 30, 2026. Habitat further agrees that if it fails or decides to not to complete the improvements to the Property, the City of Ames will not reimburse Page 3 of 15 Habitat for any cost incurred for any improvements made to the Property. 4. Property Maintenance and Utilities. Habitat shall be responsible for all maintenance for the Property (i.e., lawn care, snow removal, etc.) and shall have all utilities (electric, gas, water, and sewer) transferred into its name within one calendar week from the date of this mutually signed Agreement. 5. Property Taxes. Property taxes until transfer of title to Habitat will be the responsibility of the City of Ames. B. Performance Standards. The Property shall be constructed in compliance with all applicable state and local building codes and regulations, including necessary building permits as required. The development of any architectural designs, if necessary, for the project shall be the responsibility of Habitat, subject to prior approval by the City. Habitat shall submit new construction plans to the Planning and Housing Department and Building Inspections Division for written approval before applying for a building permit. C. Completion of New Construction and Sale to Qualified Homebuyers. 1. City shall not convey title of the property to Habitat unless and until the following two actions have occurred: 1) the selected initial home buyer has been determined eligible by the City (Housing Division staff) and 2) the City has completed a final walk-thru of the property and verified that all design features as outlined in Attachment B have been completed satisfactorily. 2. Habitat shall provide within 120 calendar days after the approval date of this agreement, in a format prescribed by the City, provide the following documentation and information of the selected initial home buyer: a) the selected home buyer meets the eligibility requirements outlined by the City; and b) has an income that is at or below 80% of the Ames MSA (IA) income limits as established by HUD as outlined in Attachment B incorporated by reference into this Agreement. The Housing Division staff (utilizing CDBG program requirements), will verify the eligibility of the selected initial home buyer and notify Habitat in writing of that determination within 30 calendar days from the date of the received documentation. 3. Habitat shall within one (1) calendar week after the completion of the home construction of the property, schedule a final walk-thru with the City Housing Division to verify the construction of the property has been completed satisfactorily. Upon verification that the construction of the property has been satisfactorily completed, the City of Ames will schedule the closing date to convey title of the property to Habitat on or before April 30, 2026. 4. Habitat further agrees that it will include in its mortgage documents with an eligible buyer the following language: Page 4 of 15 Borrower(s) covenants and agrees that in the event it shall desire to sell or convey the Property during the term of this Security Instrument, for a period of fifteen (15) years, the Borrower(s) shall first offer the Property to Habitat for Humanity of Central Iowa, Inc. (HFHCI), or HFHCI’s successor in interest, in the following manner: Borrower(s) shall serve notice in writing to HFHCI, or its successor in interest, by registered mail, return receipt requested. The notice shall indicate that Borrower(s) desires to sell the Property. The notice shall also contain an offer to sell the Property to Lender, or its successor in interest, upon the terms and conditions as set forth in the bona fide offer. For a period of thirty (30) calendar days after the receipt of the notice, Lender, or its successor in interest, shall have the right to purchase the Property for the same price on the same terms that the Property was sold to the Borrower(s). However, at the time of sale of the Property, all payments (excluding insurance, taxes and escrow payments used for the repair of the Property) and the added, appraised value of any permanent improvements (which have been approved by the Lender) to the property made by the Borrower(s) with their funds will be repaid to the Borrower(s). If Lender, or its successor in interest, fails to exercise the right to purchase set forth in this paragraph, Borrower(s) may sell or convey the Property to any party making a bona fide offer. In the event Lender timely notifies Borrower(s) that it elects to purchase the Property on the terms provided in the notice set forth in the preceding paragraph, Lender and Borrower(s) shall promptly, but no later than sixty (60) c a l e n d a r days after the date of notice from Lender to Borrower(s), execute such usual and customary documents as shall be required to consummate such transaction. 5. Habitat shall provide certification in a form acceptable to the City that the activities carried out under this Agreement will meet the objective of benefitting low- and moderate-income persons as defined in 24 CFR 570.208. Along with a copy of the mortgage documents sign between Habitat and the Home buyer. D. Completion Date and Terms. Habitat shall be permitted to commence construction as soon as their financial institution has verified to the City that the down payment has been placed into an escrow account. Habitat shall complete the construction of t he Property by April 30, 2026. Habitat shall promptly sell the Property to qualified homebuyers on or before May 31, 2026. Within thirty (30) c a l e n d a r days after the closing of permanent financing and sale to the eligible homebuyers, Habitat, at its expense, shall have properly recorded any mortgage, security agreement, financing statement, purchase contract or similar document(s) required by the City. Page 5 of 15 Habitat agrees to comply with all applicable federal, state and local laws and regulations governing the funds provided under this Agreement. E. Insurance. During the period of this Agreement, effective as of the start date of the project, Habitat shall, at its own expense, procure and maintain all-risk property damage and liability insurance. For the term of this Agreement, Habitat shall list the City as an additional insured on said property insurance. Property damage coverage shall not be less than the current market value of the Property. Liability coverage shall include contractual insurance as well as comprehensive form insurance and shall provide coverages of not less than $1,000,000 bodi ly injury per person, $1,000,000 bodily injury per occurrence and $500,000 property damage. Habitat shall furnish the City with a certificate of insurance. The insurance company providing the insurance must be licensed to do business in the state of Iowa and rated as A or better by A.M. Best. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party or reduced in coverage or in limits except after thirty (30) days prior written notice has been given to the City. The contractor shall also give at least thirty (30) days prior notice to the City, by certified mail, return receipt requested, of any coverage to be suspended, voided, canceled by either party or reduced in coverage or in limits. Habitat shall provide Workers’ Compensation insurance coverage, as required by Chapter 85 of the Code of Iowa, for all employees involved in the performance of this Agreement. Habitat shall furnish the City with certificates of insurance for all insurance required under this Agreement, upon request of the Housing Coordinator. F. Audits, Inspections and Records. 1. Prior to the transfer of title of the Property and annually thereafter, Habitat shall promptly furnish to the City for its review and approval a current audit of its annual financial statements. 2. Habitat shall promptly furnish the City and HUD with such statements, records, data and information as the City or HUD may reasonably request pertaining to this Agreement. 3. Habitat shall maintain all records for ten (10) years from the date of this Agreement that are pertinent to the activities to be funded under this Agreement including, but not limited to: a. Records providing a full description of each activity undertaken. b. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance. c. Records documenting compliance with the fair housing and equal opportunity components of the CDBG program. Page 6 of 15 d. Financial records as required by 24 CFR 570.502 and OMB Circular A-110. G. Homebuyer Records. Habitat shall maintain homebuyer data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, a signed and dated verification of income statement, or other basis for determining eligibility, and a description of service provided. Such information shall be made available to City monitors or their designees for review upon request. During the term of this Agreement, any time during normal business hours, Habitat shall make available to the City, HUD and/or the Comptroller General of the United States, or their duly authorized representatives, all of Habitat’s records in order to permit examination of any audits, invoices, materials, payrolls, personnel records, conditions of employment and other data relating to all matters covered by this Agreement. Habitat shall submit a Homebuyer Completion Report at the close of the finished housing unit and/or sale to an income-qualified buyer. The completion report shall, at a minimum, include information relating to the final project costs and funding sources, and household characteristics as required by the City for reporting to HUD’s IDIS system. H. Notices. Habitat shall direct all notices, reports, insurance policies and other communications related to or required by this Agreement to the office of the City of Ames Department of Planning and Housing, Housing Coordinator, 515 Clark Avenue, Room 214, Ames, Iowa, 50010. Notice by both Habitat and the City shall be given by ordinary mail. Additionally, until completion of the project, Habitat shall submit quarterly reports describing progress of the project activities, which shall be due no later than ten (10) c a l e n d a r days after the end of the calendar quarter. I. NPDES Coverage. Habitat shall be solely responsible for all NPDES (National Pollutant Discharge Elimination System) requirements for the property from the date of this Agreement. Habitat shall sign the NPDES Agreement & Indemnity attached to this Agreement attached hereto as Attachment C. III NON-PERFORMANCE A. Performance Obligation. Until May 31, 2044, Habitat shall, in a manner satisfactory to the City, fulfill its stated purpose as outlined in II.E of this Agreement and provide continued service. Page 7 of 15 B. Limitation on Resale. Habitat agrees the documents of the sale of the Property to the qualified initial home buyer outlined in SECTION II will include provisions to restrict any subsequent sales during the duration of this Agreement by imposing an agreed upon resale ratio that will ensure that the Property will be affordable to a subsequent home buyer who meets the income limits outlined in SECTION II of this Agreement. Habitat further agrees that if the Property is re sold to subsequent h o m e buyers during the twenty (20) year Performance Obligation, that they must meet the requirements as set forth in SECTION II, for the remaining period until May 31, 2044. Habitat shall immediately notify the City that the Property is for re-sale and following the procedures as outline under SECTION II. C. Limitation on Assignment. 1. Habitat shall not sell, assign or transfer any legal or equitable interest in the Property at any time prior to May 31, 204 4 , without written concurrence of the City. In event of an unauthorized transfer, Habitat shall repay to the City fair market value as of the date of that Habitat transferred the interest in the property, which shall be due in fully immediately. The fair market value of the property as of the date of the transfer shall be determined by an appraiser selected by the City at the expense of Habitat. If Habitat discontinues its program, Habitat shall repay to the City the fair market value of the property (land and any constructed improvements) as determined by an appraiser selected by the City at the expense of Habitat or show proof that the Property will continue to be occupied by an eligible household, as outlined in SECTION II of this Agreement. 2. In no case shall Habitat assign its mortgage to a qualified lending institution, or any other entity, prior to May 31 , 204 4 , without the express written approval of the City of Ames. D. Discontinuance of Habitat. In the event Habitat discontinues its services prior to May 31, 204 4 , the value of the prorated portion of real and personal property (tangible and intangible) secured with the CDBG funds, if applicable, under this Agreement shall revert to the City. If said Property has been disposed of, Habitat shall reimburse the City in the amount of the current fair market value of the Property less any portion of the fair market value attributable to non-City CDBG funds. (Personal property includes, but is not limited to, equipment, furnishings and vehicles.) E. Default. In the event Habitat defaults in the performance or observation of any covenant, agreement or obligation set forth in this Agreement, and if such default remains uncured for a period of thirty (30) calendar days after notice thereof shall have been given by the City to Habitat (or for a period of sixty (60) calendar days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 30-day period and thereafter diligently and continuously prosecutes the same to completion within such 60-day period), the City may declare that Habitat is in default hereunder and may take any one or more of the following steps, at its option: Page 8 of 15 1. By mandamus or other suit, action or proceeding at law or in equity, require Habitat to perform its obligations and covenants hereunder, or enjoin any acts or things which may be unlawful or a violation of the rights of the City hereunder, or obtain damages caused by Habitat by any such default. 2. Have access to and inspect, examine and make copies of all books and records of Habitat which pertain to the project. 3. Declare a default with the Home Ownership Agreement and make no further disbursements and demand immediate repayment from Habitat of any funds previously disbursed under the Home Ownership Agreement. 4. Take whatever other action at law or in equity which may appear necessary or desirable to enforce the obligations, covenants and restrictions of Habitat hereunder, including the recovery of funds. No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of the City to enforce the same or obtain relief against or recover for the continuation or repetition of such breach or violation, or any similar breach or violation thereof, at any later time or times. F. Events of Default. The following, by way of specification but not limitation, shall constitute events of default of this Agreement between Habitat and the City: 1. The homebuyer has a principal place of residence at some place other than the Property. 2. The homebuyer causes or permits the Property to be damaged, in disrepair, the site of a public nuisance or otherwise the site of conditions that unreasonably interfere with the use and enjoyment of other properties in the vicinity, ordinary wear and tear excepted. 3. The homebuyer allows unauthorized persons to reside in the property without written approval by Habitat and the City of Ames. 4. The homebuyer abandons or ceases to occupy the property for more than 60 calendar days per year. IV ENVIRONMENTAL, ASSESSMENT, HISTORIC PRESERVATION AND LEAD BASED PAINT Habitat shall assist the City in complying with all applicable environmental assessments, historic preservation requirements of HUD and the State Historic Preservation Office of Iowa, and section 302 of the Lead-Based Paint Poisoning Prevention Act and HUD regulations thereunder (24 CFR, part 50) insofar as they apply to the performance of this Agreement. V Page 9 of 15 ELIGIBILITY RESTRICTIONS FOR CERTAIN RESIDENT ALIENS (570.613) A. Restriction. Habitat agrees to comply with 24 CFR 570.613, which states that certain newly legalized aliens, as described in 24 CFR, part 5, subpart E, are not eligible to apply for benefits under covered activities funded by the City’s CDBG programs. “Benefits” under this section means financial assistance, public services, jobs and access to new or rehabilitated housing and other facilities funded through the City’s CDBG programs. “Benefits” does not include relocation services and payments to which displaces are entitled by law. B. Covered Activities. “Covered activities” under this section means activities meeting the requirements of section 570.208(a) that either: 1. Have income eligibility requirements limiting the benefit exclusively to low- and moderate-income persons; or 2. Are targeted geographically or otherwise to primarily benefit low- and moderate- income persons (excluding activities serving the public at large, such as sewers, roads, sidewalks and parks), and that provide benefits to persons on the basis of an application. C. Limitation on Coverage. The restrictions under this section apply only to applicants for new benefits not being received by covered resident aliens as of the effective date of this Agreement. D. Compliance. Compliance can be accomplished by Habitat obtaining certification as provided in 24 CFR, part 5, subpart E, evidencing citizenship or eligible immigration status. VI TERMINATION OF AGREEMENT FOR CAUSE If Habitat fails to fulfill its obligations under this Agreement in a timely and proper manner, or if Habitat violates any of the terms, agreements or stipulations of this Agreement, the City shall thereupon have the right to terminate this Agreement by giving written notice to Habitat of such termination, specifying the default or defaults, and stating that this Agreement shall be terminated thirty (30) days after the giving of such notice unless such default or defaults are remedied within such cure period. The City shall be obligated to make no payment due hereunder after it gives said notice unless the defaults are remedied within said thirty (30) day period. In the event of such termination, Habitat shall promptly repay to the City the full grant/loan amount or that portion of the amounts that have been disbursed to Habitat prior to such termination. VII TERMINATION OF AGREEMENT FOR CONVENIENCE Page 10 of 15 This Agreement may be terminated in whole or in part upon the mutual agreement of the parties hereto, in which case the City and Habitat shall agree in writing upon the termination conditions, including the effective date, the disposition of contract amounts and, in the case of partial termination, the portion to be terminated. However, if, in the case of partial termination, the City determines that the remaining portion of the award will not accomplish the purposes for which the award was made, and the award is terminated in its entirety, Habitat shall promptly repay to the City the full grant/loan amount or that portion of the amount which has been disbursed to Habitat prior to such termination. VIII INTEREST OF CERTAIN FEDERAL AND OTHER OFFICIALS A. No member or delegate to the Congress of the United States, and no resident Commissioner, shall be admitted to any share or part of this Agreement, or to any benefit to arise therefrom. B. No member of the governing body of the City, no officer, employee, official or agent of the City, or other local public official who exercises any functions or responsibilities in connection with the review, approval or carrying out of the project to which this Agreement pertains, shall have any private interest, direct or indirect, in this Agreement. C. No federal funds appropriated under this Agreement shall be paid, by or on behalf of Habitat, to any person for influencing or attempting to influence a member of Congress, an officer or employee of Congress or any federal agency in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement and the extension, continuation, renewal, amendment or modification of any federal contract, grant, loan or agreement. D. If any funds other than federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress in connection with this federal agreement, Habitat shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. E. Habitat shall require that the language of this certification be included in the award documents for all sub-Habitats and that all sub-Habitats shall certify and disclose accordingly. IX CONFLICT OF INTEREST Habitat covenants that it has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services to be undertaken through this Agreement. Habitat further covenants that in the performance of this Page 11 of 15 Agreement, no person having such an interest shall be employed by Habitat. X GRANTOR RECOGNITION All activities, facilities, and items utilized pursuant to this Agreement shall be prominently labeled as CDBG funded. In addition, Habitat will include a reference to the support provided herein in all publications made possible with funds made available under this Agreement. XI ASSIGNABILITY Habitat shall not assign or transfer any interest in this Agreement without the prior written approval of the City. Any assignment made without such consent shall be void. This Agreement shall be binding upon the parties and shall inure to the benefit of the successors and assigns of the parties hereto. XII HOLD HARMLESS PROVISION Habitat shall indemnify, defend and hold harmless the City, its officers, employees and agents from all liability, loss, cost, damage and expense (including reasonable attorney’s fees and court costs) resulting from or incurred by reason of any actions based upon the negligent acts or omissions of Habitat’s employees or agents during the performance of this Agreement. The City shall indemnify, defend and hold harmless Habitat, its officers, employees and agents from all liability, loss, cost, damage and expense (including reasonable attorney’s fees and court costs) resulting from or incurred by reason of any actions based upon the negligent acts or omissions of the City’s employees or agents during the performance of this Agreement. XIII SEVERABILITY CLAUSE If any one or more of the provisions contained in this Agreement are held to be invalid, illegal or unenforceable, this Agreement shall be deemed severable, and the remainder of the Agreement shall remain in full force and effect. XIV LIMITATIONS OF CITY LIABILITY – DISCLAIMER OF RELATIONSHIP The City shall not be liable to Habitat, or to any party, for completion of or failure to complete any improvements, which are parts of the project. Nothing contained in this Agreement, nor any act or omission of the City or Habitat, shall be construed to create any special duty, relationship, third-party beneficiary, respondent superior, limited or general partnership, joint venture or any association by reason of Habitat’s involvement with the City. Page 12 of 15 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this day of April, 2023. CITY OF AMES, IOWA By John A. Haila, Mayor Attest Renee Hall, City Clerk STATE OF IOWA, STORY COUNTY, ss: On this _________ day of , 2023, before me, a Notary Public in and for the State of Iowa, personally appeared John A. Haila and Renee Hall, to me personally known, and who, by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Ames, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation; and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in Resolution No. 23- adopted by the City Council on the day of , 2023, and that John A. Haila and Renee Hall acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. HABITAT FOR HUMANITY OF CENTRAL IOWA, INC. By Tom Prochnow, Board President By Dan Nutini, Executive Director STATE OF IOWA, STORY COUNTY, ss: On this _________ day of , 2023, before me, a Notary Public in and for the State of Iowa, personally appeared Tom Prochnow and Dan Nutini, to me personally known, who being by me duly sworn, did say that they are the Board President and Executive Director, respectively, of said corporation, that the seal affixed to said instrument is the seal of said corporation, or no seal has been procured by the said corporation, and that said instrument was signed and sealed on behalf of said corporation by authority of its Board of Directors, and the said T o m P r o c h n o w and Dan Nutini acknowledged the execution of said instrument to be the voluntary act and deed of said corporation by it voluntarily executed. Notary Public in and for the State of Iowa Notary Public in and for the State of Iowa ATTACHMENT A - CONSTRUCTION PLANS [ATTACH CONSTRUCTION PLANS] A walk through pre-final inspection by the City will be required within 3-4 weeks prior to the construction deadline (on or before April 30, 2026). A final inspection will be required to verify that all items have been completed. Failure to adhere to these deadlines may cause the agreement to become null and void. ATTACHMENT B 2022 80% of Ames (IA) MSA*** (subject to change) Family Size Gross Income Cannot Exceed 1 $56,300 2 $64,350 3 $72,400 4 $80,400 5 $86,850 6 $93,300 7 $99,700 8 $106,150 ***Metropolitan Statistical Area ATTACHMENT C NOTICE OF PARTIAL TRANFER OF A STORM WATER DISCHARGE COVERED UNDER IOWA NPDES GENERAL PERMIT NO. 2 (and City of Ames Chapter 5A) FOR CONSTRUCTION ACTIVITIES & INDEMNIFICATION AGREEEMENT By this Notice of Partial Transfer and Indemnification Agreement (the “notice of Partial Transfer”) the City of Ames, (the “Transferor”), transfers both the NPDES General Permit No. 2 and all legal responsibility for NPDES compliance for the lots/parcels to the contractor building on such lots/parcels, Habitat for Humanity of Central Iowa, Inc., (the “Transferee” and/or “Contractor”). Transferor will retain NPDES General Permit Permit No. 2 responsibilities for parcels or lots not disturbed or built on by the Contractor. Transferee understands and agrees to become the sole responsible permittee for the lots/parcels which Transferee builds on. Transferee agrees to install and maintain stormwater best management practices in a way which complies with IDNR GP#2 and City of Ames Chapter 5A requirements. Transferee shall be solely responsible for compliance of stormwater runoff from such lot/parcels. Transferee shall further protect, defend, indemnify, and hold Transferor harmless from any claims, liabilities, fines, penalties thereof after the date of this agreement. Transferee understand that by executing this notice of partial transfer, it agrees to comply with all requirements governing the discharge of storm water associated with industrial activity for construction activities by Iowa Department of Natural Resources NPDES General Permit No. 2 and City of Ames Code Chapter 5A and certifies that it is aware that discharging pollutants from the storm water associated with industrial activity to waters of the United States is unlawful under the Clean Water Act where the discharge is not Authorized by NPDES Permits. Print Name of Transfer: _____________________________________ (Representative City of Ames) Signature of Transfer _____________________________________ (Representative City of Ames) Title: _______________________________________ Date: _______________________________________ Transferee Name: Habitat for Humanity of Central Iowa, Inc. Authorized Signature of Contractor: __________________________________________________ Print Name: _____________________ Title: ___________________________ Address: _________________________ City: Ames, Iowa Telephone No: ___________________________________ Email Address _________________________________ Address of Property Being Transferred: _________________________________________________________ 982 98 0 1 A 2 B 3 RE V I S I O N S DA T E PR I N T R E C O R D A1 0 0 SH E E T SC O P E O F W O R K 4 / 1 1 / 2 0 2 3 CO V E R S H E E T / L O C A T I O N PL A N C 20 2 3 HA B I T A T F O R H U M A N I T Y O F CE N T R A L I O W A , I N C . co n s t r u c t i o n @ h f h c i . o r g CO N T A C T : 30 KE Y E D N O T E R E F E R E N C E LE G E N D 1 A3 0 1 SE C T I O N B WI N D O W T A G VI E W DI R E C T I O N EL E V A T I O N 1 A3 . 0 DE T A I L / R E F . 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A L L S T R U C T U R A L M E M B E R S I N C L U D I N G F L O O R J O I S T S A N D R O O F TR U S S E S A R E T O B E D E S I G N E D B Y S U P P L I E R ( L U M B E R Y A R D ) . ST R U C T U R A L M E M B E R S S H O W O N T H E F O L L O W I N G S H E E T S A R E S H O W N FO R G E N E R A L P L A N N I N G P U R P O S E S . 3. C O N T I N U O U S F O U N D A T I O N W A L L F O O T I N G S A N D F O U N D A T I O N W A L L S SH A L L F O L L O W C I T Y O F A M E S B U I L D I N G C O D E F O R S I Z E A N D RE I N F O R C I N G . ZO N I N G CI T Y O F A M E S C H A P T E R 2 9 : R L - R E S I D E N T I A L L O W D E N S I T Y Z O N E SE T B A C K S : FR O N T Y A R D @ 2 5 ' SI D E Y A R D ( O N E S T O R Y ) @ 6 ' ; 1 5 ' A T C O R N E R L O T RE A R Y A R D @ 2 0 ' FL O O R P L A N E X C E E D S 1 , 1 0 0 S F P E R S U B D I V I S I O N S T A N D A R D S AP P L I C A B L E B U I L D I N G C O D E S 1. T H E S T A T E O F I O W A A N D C I T Y O F A M E S A D O P T M O D E L C O D E S A N D ST A N D A R D S , A S D O M O S T C I T I E S A N D S T A T E S N A T I O N W I D E . T H E A D O P T E D MO D E L C O D E S A R E A M E N D E D F O R S P E C I F I C L O C A L D I F F E R E N C E S , S U C H A S CL I M A T E , F R O S T , S N O W , S E I S M I C , A N D W I N D C O N D I T I O N S , A N D AD M I N I S T R A T I V E P R O C E D U R E S . T H E A D O P T E D C O D E S A R E P A R T O F S T A T E AN D L O C A L L A W , A N D A R E E N F O R C E A B L E A S S U C H . T H E C O D E S A R E M I N I M U M SA F E T Y S T A N D A R D S F O R T H E C O N S T R U C T I O N O F B U I L D I N G S A N D T H E SY S T E M S T H A T A R E E S S E N T I A L T O T H E F U N C T I O N I N G D E S I G N O F B U I L D I N G S . TH E M O D E L C O D E S A R E A V A I L A B L E F O R P U B L I C V I E W A T T H E A M E S P U B L I C LI B R A R Y , C I T Y C L E R K ' S O F F I C E , A N D I N S P E C T I O N D I V I S I O N O F F I C E . T H E Y C A N BE P U R C H A S E D O N L I N E A T A L L M A J O R B O O K S E L L E R S A N D C O N S T R U C T I O N BO O K W E B S I T E S ( S O U R C E : C I T Y O F A M E S W E B S I T E ) 2. A P P L I C A B L E C O D E S ( N O T A C O M P L E T E L I S T ) : 2. 1 . C I T Y O F A M E S B U I L D I N G C O D E ( M U N I C I P A L C O D E C H A P T E R 5 ) 2. 2 . I N T E R N A T I O N A L R E S I D E N T I A L C O D E 2 0 1 5 E D I T I O N 3. I N T E R N A T I O N A L R E S I D E N T I A L C O D E C L I M A T E Z O N E : S T O R Y C O U N T Y , I O W A - ZO N E 5 A ( C H A P T E R 1 1 - E N E R G Y E F F I C I E N C Y ) HA B I T A T F O R H U M A N I T Y O F C E N T R A L I O W A , I N C . S. W I L M O T H A V E . NE W R E S I D E N C E S BA K E R S U B D I V I S I O N LO T 6 , 4 & 2 AM E S , I O W A LO C A T I O N P L A N NT S 2 NO R T H 32 4 , 4 0 0 & 4 0 8 S . W I L M O T H A V E N U E , A M E S , I O W A LO T 5 LO T 4 LO T 3 LO T 2 40 0 S . W I L M O T H NE W R E S I D E N C E ( L O T 6 ) . SE E D R A W I N G S ON F O L L O W I N G P A G E S . 1 A3 0 1 VIE W DIR E C T I O N LO T 7 LO T 6 32 4 S . W I L M O T H HO M E C O N S T R U C T I O N A N D S I T E W O R K , E T C . S H A L L A D H E R E T O " R E S T R I C T I V E CO V E N A N T S A N D R E G U L A T I O N S F O R S I N G L E F A M I L Y H O M E S I N B A K E R SU B D I V I S I O N , A M E S , S T O R Y C O U N T Y , I O W A " (S E P A R A T E DR A W I N G SE T ) NE W R E S I D E N C E ( L O T 4 ) . SE E D R A W I N G S ON F O L L O W I N G P A G E S . (S E P A R A T E DR A W I N G SE T ) (S E P A R A T E DR A W I N G SE T ) S. W I L M O T H A V E . LA N D S C A P E D AR E A OV E R A L L S I T E P L A N C O N C E P T SC A L E : 1 / 8 " = 1 ' - 0 " 1 NO R T H SE T B A C K LI N E LO T 6 , 4 & 2 AP P R O X I M A T E L O C A T I O N O F BU R I E D G E O T H E R M A L P I P I N G (V I S I B L E A B O V E G R O U N D ) . ME C H A N I C A L C O N T R A C T O R SH A L L T R E N C H T O M E C H A N I C A L RO O M O F H O M E T O C O N N E C T PI P I N G T O N E W G E O T H E R M A L UN I T I N H O M E . H V A C CO N T R A C T O R I S R E S P O N S I B L E FO R F I N A L C O N N E C T I O N A N D PU R G I N G O F S Y S T E M . NE W C O N C R E T E DR I V E W A Y NE W CU R B C U T P E R CI T Y O F A M E S ST A N D A R D S LO T L I N E NE W C O N C R E T E S I D E W A L K P E R CI T Y S T A N D A R D S T O C O N N E C T TO E X I S T I N G S I D E W A L K 4'-0"OU T L I N E O F H O U S E BE L O W ( S E E FO L L O W I N G P A G E S FO R D R A W I N G S ) . AL L F O U N D A T I O N WA L L S T O B E WI T H I N S E T B A C K S BA C K S I D E O F H O U S E IS P R E F E R R E D T O B E A "W A L K O U T " B A S E M E N T ( S E E PL A N S ) . G R A D E S I T E A N D S E T TO P O F F O U N D A T I O N W A L L T O AC C O M M O D A T E " D A Y L I G H T " BA S E M E N T . 25'-0" NE W SI D E W A L K T O TE R M I N A T E AT L O T L I N E FO R F U T U R E CO N N E C T I O N . SETBACK SE T B A C K SE T B A C K LI N E SE T B A C K LI N E SE T B A C K LI N E 20'-0" SETBACK RO O F P L A N (S E E D R A W I N G S ) PR O J E C T G R I D L I N E S (S E E F O L L O W I N G PA G E S F O R D R A W I N G S ) LO T LI N E LO T LI N E EX I S T I N G G R A D E S A R E SH O W N A S A P P R O X I M A T E . AL L F I N A L G R A D E S S H A L L B E CO N S I S T E N T W I T H C I T Y O F AM E S G R A D I N G P L A N F O R TH E D E V E L O P M E N T . RE G R A D E S I T E A S N E E D E D . 4 A2 0 1 6' - 0 " SE T B A C K LO T LI N E FR O N T W A L L O F HO U S E A T SE T B A C K L I N E NO T E : E A C H L O T H A S I T ' S O W N DE D I C A T E D G E O T H E R M A L L O O P W I T H (2 ) , 3 0 0 F T . W E L L S W I T H A H E A T I N G CA P A C I T Y O F A P P R O X I M A T E L Y 3 T O N S PE R S Y S T E M . I T I S T H E H V A C CO N T R A C T O R ' S R E S P O N S I B I L I T Y T O CO N N E C T T O T H E E X I S T I N G GE O T H E R M A L L O O P O N S I T E . NO T E : N A T U R A L G A S I S N O T P R O V I D E D TO T H I S S I T E . O N L Y E L E C T R I C I S PR O V I D E D B Y T H E C I T Y O F A M E S . A L L EQ U I P M E N T A N D A P P L I A N C E S S H A L L BE A L L E L E C T R I C . 4' C O N C R E T E SI D E W A L K T O FR O N T D O O R SE T B A C K LI N E NE W R E S I D E N C E ( L O T 2 ) . SE E D R A W I N G S ON F O L L O W I N G P A G E S . 40 8 S . W I L M O T H ATTACHMENT B (10 PAGES TOTAL) RE V I S I O N S DA T E PR I N T R E C O R D A1 0 1 SH E E T OV E R A L L C O N C E P T GR A D I N G P L A N C 20 2 3 HA B I T A T F O R H U M A N I T Y O F CE N T R A L I O W A , I N C . co n s t r u c t i o n @ h f h c i . o r g CO N T A C T : FI N A L G R A D I N G P L A N - P E R S U B D I V I S I O N 1 NE W R E S I D E N C E S BA K E R S U B D I V I S I O N LO T 6 , 4 & 2 AM E S , I O W A SC O P E O F W O R K 4 / 1 1 / 2 0 2 3 K-1533COMPLIMENTSHOWERSFRP 1 A 2 B 3 K-1533COMPLIMENTSHOWERSFRP 1 A 2 B 3 RE V I S I O N S DA T E PR I N T R E C O R D A2 0 0 SH E E T BA S E M E N T / F O U N D A T I O N PL A N & F I R S T F L O O R PL A N BA S E M E N T / F O U N D A T I O N P L A N - D A Y L I G H T B A S E M E N T S H O W N SC A L E : 1 / 4 " = 1 ' - 0 " 1 43 ' - 0 " 37'-0" 3' - 0 " UP 10 " D E E P T R E A D S 14 E Q . R I S E R S 5 FU R N A C E 3' - 0 " 3' - 0 " 3' - 0 " 12 ' - 0 " 14 ' - 0 " 5 5 FD WH SU M P BE D R O O M 0 0 1 BA T H R O O M 0 0 2 17 ' - 0 " 7'-4"24'-8"5'-0" 32'-0" 3' - 0 " 3' - 0 " 43 ' - 0 " 37'-0" BE D R O O M 1 0 0 BA T H R O O M 1 0 1 3' - 0 " BE D R O O M 1 0 2 KI T C H E N 1 0 3 3' - 0 " 16'-0" 16'-0" 3' - 0 " PO C K E T DO O R 3' - 0 " PO C K E T DO O R co n s t r u c t i o n @ h f h c i . o r g CO N T A C T : C 20 2 3 HA B I T A T F O R H U M A N I T Y O F CE N T R A L I O W A , I N C . FI R S T F L O O R P L A N - 1 , 1 0 0 s f SC A L E : 1 / 4 " = 1 ' - 0 " 2 DO W N 2' - 6 " 47 47 2' - 6 " 47 2' - 6 " UN E X C A V A T E D UN E X C A V A T E D 14 LA U N D R Y 1 0 4 GA R A G E 1 0 5 LI V I N G 1 0 6 FU T U R E B E D R O O M 0 0 3 FU T U R E F A M I L Y R O O M 0 0 4 3' - 0 " 47 47 10 " D E E P T R E A D S 14 E Q . R I S E R S TV / M E D I A WA L L 41 41 2' - 6 " 7' - 0 " 24 24 ' - 0 " 5'-0" 33 3 3 3 2 2 8 8 8 8 UP ST E P S 3' - 0 " 8 8 8 8 8 8 2 10'-0" 6'-2" VERIFY OPENING 2'-1"12'-9" 10'-0"2'-1" 11 ' - 6 12" 6' - 6 " 6' - 6 " 13 ' - 0 " 6' - 0 " WA S H E R D R Y E R 11'-4" CL O S E T 1 0 7 12 ' - 0 " 13 ' - 6 " 17 ' - 6 " 2' - 2 " 9' - 4 " 27'-0" 32'-0" 5'-0" x SU P P L I E R N O T E : D I M E N S I O N S A R E S H O W N N O M I N A L L Y ; M A T C H W I N D O W S I Z E S H O W N O N S C H E D U L E S W I T H S T A N D A R D W I N D O W S I Z E S F R O M M A N U F A C T U R E R x CO N F I R M R O U G H O P E N I N G S I Z E S F O R W I N D O W S A N D D O O R S P R I O R T O F R A M I N G x TY P I C A L W I N D O W H E A D H E I G H T @ 6 ' - 1 0 " A B O V E F L O O R TY P . F I R S T F L O O R BE D R O O M W I N D O W S - DO U B L E O R S I N G L E HU N G ( E G R E S S ) . DI V I D E D L I T E G R I L L E S . FR O N T W I N D O W (D O U B L E O R S I N G L E HU N G ) - D I V I D E D L I T E GR I L L E S KI T C H E N WI N D O W ( D O U B L E OR S I N G L E H U N G ) . OP E R A B L E AW N I N G BA S E M E N T E G R E S S WI N D O W S . V E R I F Y SI Z E O F W I N D O W WI T H H E I G H T O F FR A M E D W A L L A N D S I L L . PR I O R T O O R D E R I N G . 1 2 3 2' - 8 " 2' - 0 " 3'-0" 4 4' - 0 " 4'-0" 5 3' - 0 " 1'-6" WI N D O W S C H E D U L E SC A L E : 1 / 4 " = 1 ' - 0 " 3 1 2 2 55 1 4 4 39 39 39 19 ' - 6 " T O R I S E R 7' - 0 " EP 5' - 0 " 4' - 6 " BL O C K O U T F O R G A R A G E D O O R / W A L K D O O R : V E R I F Y E L E V A T I O N W I T H EX I S T I N G G R A D E KE Y E D N O T E S / M A T E R I A L S L I S T 1 ST E P D O W N F O O T I N G A N D W A L L T O F U L L H E I G H T D E P T H 2 PA R T I A L H E I G H T G A R A G E F O U N D A T I O N W A L L O N C O N T I N U O U S 1 6 " X 8 " FO O T I N G ( F O O T I N G A T F R O S T D E P T H ) . R E I N F O R C I N G P E R C I T Y O F A M E S BU I L D I N G C O D E F O R W A L L A N D F O O T I N G . E M B E D B O L T S A T T O P O F W A L L FO R S I L L P L A T E A T T A C H M E N T . 3 5 8' T A L L F O U N D A T I O N W A L L O N 1 6 " X 8 " C O N T I N U O U S F O O T I N G . RE I N F O R C I N G P E R C I T Y O F A M E S B U I L D I N G C O D E F O R W A L L A N D FO O T I N G . E M B E D B O L T S A T T O P O F W A L L F O R S I L L P L A T E A T T A C H M E N T . WA T E R P R O O F E X T E R I O R S I D E O F F O U N D A T I O N W A L L . 8 2" L E D G E F O R G A R A G E S L A B 9 CO N T I N U O U S F O O T I N G / T H I C K E N E D S L A B U N D E R W O O D F R A M E D W A L L . RE I N F O R C I N G P E R C I T Y O F A M E S B U I L D I N G C O D E . P O U R W I T H B A S E M E N T FL O O R . 4 FO R M A - D R A I N A T F O O T I N G P E R I M E T E R - B O T H S I D E S ( T Y P I C A L F O R EN T I R E H O U S E P E R I M E T E R ) . 6 4" C O N C R E T E F L O O R O V E R V A P O R B A R R I E R A N D C R U S H E D R O C K . PR O V I D E U N D E R S L A B D R A I N A G E I N T O S U M P S Y S T E M A N D D I S C H A R G E IN C I T Y S T O R M S E W E R S Y S T E M . 7 BL O C K O U T F O U N D A T I O N W A L L F O R 4 ' X 4 ' E G R E S S S L I D I N G W I N D O W . 10 CO N C R E T E P I E R F O O T I N G S ( S O N O T U B E ) F O R F R O N T D E C K S U P P O R T . VE R I F Y S I Z E A N D L O C A T I O N P R I O R T O I N S T A L L A T I O N . 11 2 X 6 B E A R I N G W A L L ( S T U D S 1 6 " O . C . ) - U S E T R E A T E D S I L L P L A T E . L V L HE A D E R S A T A L L O P E N I N G S . 12 2 X 4 S T U D W A L L S @ 1 6 " O . C . 13 CO N C R E T E E G R E S S W E L L W I T H L A D D E R . P R O V I D E R O C K B E D A N D DR A I N A G E . V E R I F Y H E I G H T W I T H E X I S T I N G G R A D E . 14 FU T U R E W A L L S / F I X T U R E S / D O O R S 15 4" V I N Y L S I D I N G ( T Y P I C A L ) - C O L O R T B D . 16 TY P I C A L E X T E R I O R W A L L : S E E D E T A I L 17 TY V E K H O U S E W R A P 18 1" C O N T I N U O U S E X T E R I O R R I G I D F O A M B O A R D (R - 5 M I N I M U M P E R C O D E ) 19 12" O S B E X T E R I O R W A L L S H E A T H I N G 20 R- 1 3 M I N I M U M B A T T I N S U L A T I O N I N S T U D C A V I T Y 21 2 X 4 W O O D S T U D W A L L 22 23 12" D R Y W A L L I N T E R I O R F I N I S H 24 9' - 0 " W I D E B Y 7 ' - 0 " H I G H G A R A G E D O O R 25 HA N D R A I L S Y S T E M 26 27 28 29 ST O N E V E N E E R 30 WI N D O W S H U T T E R S ( S T Y L E T B D ) 31 TR I M ( C O L O R T B D ) 32 NO N - S T R U C T U R A L F R A M I N G A N D B R A C K E T S (F O R A E S T H E T I C S O N L Y N O N - L O A D B E A R I N G ) 33 RI G I D I N S U L A T I O N B O A R D O N E X T E R I O R S I D E O F FO U N D A T I O N W A L L P E R C O D E ( T H I C K N E S S A N D R - V A L U E ) 34 LA U N D R Y S I N K I N B A S E C A B I N E T 35 WO O D S T R U C T U R E - S I Z E D B Y S U P P L I E R 36 IN T E R I O R R A I L I N G / H A N D R A I L 37 EX T E R I O R S C O N C E L I G H T - V E R I F Y H E I G H T 38 VE R T I C A L V I N Y L S I D I N G O R S H A K E S I D I N G ( S T Y L E A N D CO L O R - T B D ) 39 2 X 4 W O O D S T U D W A L L F U R R I N G W I T H D R Y W A L L F I N I S H . 40 2 X 4 W O O D S T U D I N T E R I O R W A L L S W I T H 12" D R Y W A L L E A C H SI D E . P A I N T F I N I S H . 41 42 " H I G H H A L F W A L L W I T H W O O D C A P A T S T A I R 42 6 X 6 W O O D P O S T . WR A P W I T H F I N I S H M A T E R I A L . 43 FO U N D A T I O N L E D G E B E L O W 44 45 RA D O N D E T E C T I O N S Y S T E M FI R S T F L O O R S T R U C T U R E A B O V E : 1 1 - 7 / 8 " T J I ' S EX T E R I O R S H U T T E R S ( V E R I F Y S T Y L E ) 46 47 WI R E C L O S E T S H E L V I N G 48 CO N C R E T E P O R C H L I D GU T T E R / D O W N S P O U T S ( T Y P I C A L - DO W N S P O U T L O C A T I O N S T B D ) AS P H A L T S H I N G L E S O V E R R O O F I N G FE L T O N R O O F S H E A T H I N G WA L K O U T B A S E M E N T ( T Y P I C A L ) 3 ST E P T O P O F C O N C R E T E F O U N D A T I O N W A L L DO W N T O A C C O U N T F O R G R A D E D R O P O F F A N D DA Y L I G H T B A S E M E N T T R A N S I T I O N . V E R I F Y E X A C T LO C A T I O N S O F S T E P - D O W N W I T H H A B I T A T A N D AD J A C E N T G R A D E . 26 26 26 4 A2 0 1 3 A2 0 1 NO R T H 26 4 25 25 42 48 3636 4'-612"4'-2" 45 43 6' - 8 " 3' - 2 " 34 12 ME C H / S T O R . 0 0 5 6'-4" CL O S E T 0 0 6 49 FU T U R E I N T E R I O R S W A L L S / D O O R S 49 49 49 49 50 5' T U B / S H O W E R 50 50 36 36 51 WO O D C A P B E L O W O N P A R T I A L HE I G H T W A L L ( S E E S E C T I O N ) 51 51 52 EX P O S E D C O N C R E T E F L O O R 52 4' - 4 " 7'-7"3'-7" 40 40 9 9 9 44 44 HO S E B I B A T G R A D E . VE R I F Y F I N A L L O C A T I O N . 53 ME P E Q U I P M E N T S H O W N F O R CO N C E P T O N L Y . D E S I G N / B U I L D B Y ME P C O N T R A C T O R S . 53 39 39 54 2X 6 E X T E R I O R W A L L S T U D S O N P A R T I A L HE I G H T F O U N D A T I O N W A L L . ( S E E S E C T I O N ) 54 12 55 FU R N I S H I N G S S H O W N F O R C O N C E P T O N L Y 55 55 54 54 WI N D O W S N E A R S T A I R S SH A L L H A V E T E M P E R E D GL A S S P E R C O D E . 1 2'-1"12'-7" 11 ' - 1 0 " UP ST E P S 40 56 SL O P E G R A D E T O A L L O W F O R D A Y L I G H T BA S E M E N T O R R E T A I N I N G W A L L A S N E E D E D . 57 RE F R I G E R A T O R 57 58 58 RA N G E / O V E N 59 59 SI N K ( C E N T E R U N D E R W I N D O W ) 7' - 6 " 5' - 4 " 60 DI S H W A S H E R 60 61 61 PA N T R Y 2' - 6 " 62 36 " D O O R T O D E C K . C O N F I R M S T Y L E . 10 ' - 4 " 63 63 3' E N T R Y D O O R S Y S T E M . C O N F I R M DO O R S E L E C T I O N W I T H H A B I T A T . 2' - 8 " EQ.EQ.43 3'-7" 2 A2 0 1 TY P . 2' - 6 " 14 ' - 0 " 64 UP P E R A N D L O W E R K I T C H E N C A B I N E T S AN D C O U N T E R T O P S 64 65 AP P R O X . 5 ' V A N I T Y ( B A S E C A B I N E T S W I T H SI N K ) 65 65 NO T E : I N T E R I O R W A L L D I M E N S I O N S AR E S H O W N T O T H E F A C E O F W O O D ST U D S A N D T O T H E F A C E O F FO U N D A T I O N W A L L S . GE N E R A L N O T E : F O O T I N G / F O U N D A T I O N WA L L S T E P D O W N S A R E S H O W N CO N C E P T U A L L Y . E X C A V A T O R A N D CO N C R E T E C O N T R A C T O R S H A L L C O N F I R M AC T U A L S T E P D O W N L O C A T I O N S B A S E D ON G R A D E C O N D I T I O N S O F T H E S I T E . AL L F O O T I N G S S H A L L B E F R O S T D E P T H . 3 A3 0 0 4 A3 0 0 1 A3 0 0 2 A3 0 0 62 DE C K 8'-0" 10'-0" 12 ' - 6 " 13 ' - 0 " 3' - 6 " EL E C T R I C I A N TO P R O V I D E 2 2 0 V OU T L E T I N G A R A G E FO R F U T U R E EV C H A R G I N G GE O T H E R M A L UN I T . C O N N E C T T O E X I S T I N G GE O T H E R M A L L O O P O N S I T E . 5'-0" 3' - 0 " 6 AP P R O X I M A T E A L T E R N A T I V E SI Z E F O R B A S E M E N T E G R E S S WI N D O W . V E R I F Y . 4' - 8 " 3'-4" 3'-10" 3 15 ' - 8 " DO W N ST E P S 8' - 0 " 3' - 0 " 1 3'-0" 50 G A . W A T E R HE A T E R 6' - 0 " TO W O O D P O S T 66 5' S L I D I N G P A T I O D O O R 67 MI N I M U M : 2 - 2 x 1 0 S O U T H E R N P I N E D E C K B E A M P E R I R C R 5 0 7 . 6 68 6 X 6 W O O D P O S T A T T A C H E D T O 1 6 " D I A . ( M I N . ) R O U N D CO N C R E T E P I E R F O O T I N G S T O F R O S T D E P T H B E L O W 69 MI N . 2 X 1 0 D E C K J O I S T S ( 1 6 " O . C . ) 25 25 25 67 67 68 68 68 69 67 4 4 66 ST E P D O W N FO O T I N G T O F R O S T D E P T H FO R W A L K O U T B A S E M E N T (S E E S H E E T A 3 0 0 ) NE W R E S I D E N C E S BA K E R S U B D I V I S I O N LO T 6 , 4 & 2 AM E S , I O W A SC O P E O F W O R K 4 / 1 1 / 2 0 2 3 1 A 2 B 3 GR GR GR RE V I S I O N S DA T E A2 0 1 SH E E T RO O F P L A N / S E C T I O N S / DE T A I L S co n s t r u c t i o n @ h f h c i . o r g CO N T A C T : C 20 2 3 HA B I T A T F O R H U M A N I T Y O F CE N T R A L I O W A , I N C . PR I N T R E C O R D 4:12 ROOF PITCH 4:12 ROOF PITCH 4: 1 2 R O O F P I T C H 4: 1 2 R O O F P I T C H RO O F P L A N SC A L E : 1 / 4 " = 1 ' - 0 " 1 28 NO R T H 27 27 27 27 27 28 28 28 28 92 - 5 / 8 " T A L L 2 X 6 E X T E R I O R WA L L S T U D S W I T H 2 X 6 T O P AN D B O T T O M P L A T E (N O M I N A L 8 ' T A L L E X T E R I O R WA L L ) . I N S T A L L W A L L S T U D S SO T H A T E X T E R I O R IN S U L A T I O N E N D S U P I N SA M E P L A N A S F O U N D A T I O N IN S U L A T I O N F O R T I G H T TH E R M A L E N V E L O P E . OV E R H A N G 8' T A L L C O N C R E T E FO U N D A T I O N W A L L O N SP R E A D F O O T I N G . S T E E L RE I N F O R C I N G P E R L O C A L BU I L D I N G C O D E S / ST A N D A R D S . W A T E R P R O O F EX T E R I O R W A L L S U R F A C E . RI M J O I S T . I N S U L A T E A T R I M JO I S T L O C A T I O N S 2" B L U E B O A R D I N S U L A T I O N (R 1 0 M I N I M U M ) OS B E X T E R I O R W A L L SH E A T H I N G MI N I M U M R 1 9 IN S U L A T I O N I N W A L L CA V I T Y 8'-0" I- J O I S T F L O O R ST R U C T U R E PR E F I N I S H E D VE N T E D ME T A L SO F F I T P A N E L S FO R M A - D R A I N D R A I N A G E SY S T E M ( B O T H S I D E S O F FO O T I N G ) . T I E I N T O S U M P PU M P S Y S T E M . 4" C O N C R E T E B A S E M E N T FL O O R S L A B O V E R 6 M I L PO L Y V A P O R B A R R I E R CR U S H E D R O C K SU B - B A S E IN S U L A T I O N S T O P S . I N S T A L L IN B E T W E E N T R U S S E S . MI N I M U M R 4 9 AT T I C I N S U L A T I O N PR E F I N I S H E D M E T A L C O I L ST O C K A T E X P O S E D FO U N D A T I O N W A L L SI L L P L A T E AT T A C H E D T O FO U N D A T I O N W A L L . SI D I N G M A T E R I A L ( S E E BU I L D I N G E L E V A T I O N S F O R TY P E ) 1/ 2 " I N T E R I O R DR Y W A L L VA P O R B A R R I E R UN D E R D R Y W A L L AT T A C H E D T O W A L L ST U D S DI R T B A C K F I L L . C O M P A C T AS R E Q U I R E D . F I N A L G R A D E TO D R A I N A W A Y F R O M BU I L D I N G . FL O O R +0 ' - 0 " FU R O U T BA S E M E N T W A L L S AN D F I N I S H A S IN D I C A T E D . CR U S H E D R O C K A R O U N D FO O T I N G D R A I N A G E S Y S T E M . FI N I S H F L O O R I N G MA T E R I A L O V E R ST R U C T U R A L SU B F L O O R WO O D B A S E . S T Y L E SE L E C T E D B Y OW N E R . AI R S E A L A L L L O C A T I O N S WH E R E H O T A I R C O U L D ES C A P E O R W H E R E C O L D AI R C O U L D I N F I L T R A T E T H E HO M E ' S T H E R M A L E N V E L O P E . WO O D R O O F T R U S S E S . DE S I G N A N D E N G I N E E R I N G BY S U P P L I E R . AS P H A L T S H I N G L E S O V E R RO O F F E L T O N R O O F SH E A T H I N G . O W N E R T O SE L E C T F I N A L S H I N G L E ST Y L E A N D C O L O R PR E F I N I S H E D ME T A L FA S C I A GU T T E R A N D DO W N S P O U T SY S T E M GRID LINE 1/ 2 " D R Y W A L L CE I L I N G SE E R O O F PL A N 1" C O N T I N U O U S E X T E R I O R RI G I D F O A M B L U E B O A R D IN S U L A T I O N TY V E K H O U S E W R A P ( U N D E R SI D I N G ; O V E R C O N T I N U O U S IN S U L A T I O N ) TY P I C A L W A L L S E C T I O N SC A L E : 3 / 4 " = 1 ' - 0 " 2 BA S E M E N T -8 ' - 1 0 " (A P P R O X . ) FI R S T AN C H O R B O L T FO R S I L L P L A T E AT T A C H M E N T BL U E B O A R D I N S U L A T I O N TO A L I G N . T A P E J O I N T . GRID LINE (EXTERIOR FACE OF FOUNDATION WALL) 4: 1 2 R O O F P I T C H 4 : 1 2 R O O F P I T C H OU T L I N E O F HO U S E B E L O W (D A S H E D L I N E ) RI D G E LI N E 1'-0" 1' - 6 " 1' - 6 " 1'-6" 29 ' - 0 " 1'-6"32'-0" OU T L I N E O F HO U S E B E L O W (D A S H E D L I N E ) OU T L I N E O F HO U S E B E L O W (D A S H E D L I N E ) OU T L I N E O F HO U S E B E L O W (D A S H E D L I N E ) 43 ' - 0 " 5'-0"1'-0" OV E R H A N G OV E R H A N G OV E R H A N G OV E R H A N G OV E R H A N G OV E R H A N G 42 BE L O W 17 ' - 0 " I- J O I S T F L O O R ST R U C T U R E 1/ 2 " D R Y W A L L CE I L I N G +0 ' - 0 " EG R E S S WI N D O W I N WO O D F R A M E D WA L L FL O O R FI R S T FI R S T F L O O R W A L L S . I N S T A L L ST U D S S O T H A T E X T E R I O R BL U E B O A R D I N S U L A T I O N I S IN S A M E P L A N E A S W A L L S BE L O W . EX T E N D SI D I N G D O W N WA L L 1" C O N T I N U O U S EX T E R I O R RI G I D F O A M BL U E B O A R D IN S U L A T I O N T O AL I G N W I T H IN S U L A T I O N ON W A L L S BE L O W . HE A D E R GRID LINE (EXTERIOR FACE OF FOUNDATION WALL) FO R M A - D R A I N D R A I N A G E SY S T E M ( B O T H S I D E S O F FO O T I N G ) . T I E I N T O S U M P PU M P S Y S T E M . AL L F O O T I N G S S H A L L BE 4 2 " B E L O W F I N I S H E D GR A D E P E R C I T Y O F A M E S BU I L D I N G C O D E ( C H A P T E R 5 ) WA L L S E C T I O N A T W A L K O U T SC A L E : 3 / 4 " = 1 ' - 0 " 3 BA S E M E N T E G R E S S W I N D O W NO T C H T O P O F F O U N D A T I O N WA L L T O B E A R B A S E M E N T SL A B CR U S H E D R O C K SU B - B A S E EX T E R I O R GR A D E (A P P R O X . ) HE I G H T T O S I L L N O T E X C E E D 2" B L U E B O A R D IN S U L A T I O N ( R 1 0 MI N I M U M ) PR E F I N I S H E D M E T A L C O I L ST O C K A T E X P O S E D FO U N D A T I O N W A L L EX T E N D SI D I N G D O W N WA L L ST E P D O W N FO O T I N G T O F R O S T D E P T H FO R W A L K O U T B A S E M E N T WA L L S E C T I O N T H R O U G H SC A L E : 3 / 4 " = 1 ' - 0 " 4 BA S E M E N T W A L L EX T E R I O R W A L L A L I G N E D WI T H A B O V E EX T E R I O R W A L L AL I G N E D W I T H AB O V E I- J O I S T F L O O R ST R U C T U R E 1/ 2 " D R Y W A L L CE I L I N G FI R S T F L O O R W A L L S . I N S T A L L ST U D S S O T H A T E X T E R I O R BL U E B O A R D I N S U L A T I O N I S IN S A M E P L A N E A S W A L L S BE L O W . 1" C O N T I N U O U S EX T E R I O R RI G I D F O A M BL U E B O A R D IN S U L A T I O N T O AL I G N W I T H IN S U L A T I O N ON W A L L S BE L O W . EX T E R I O R GR A D E (A P P R O X . ) 2" B L U E B O A R D IN S U L A T I O N ( R 1 0 MI N I M U M ) PR E F I N I S H E D M E T A L C O I L ST O C K A T E X P O S E D FO U N D A T I O N W A L L 4" C O N C R E T E BA S E M E N T F L O O R SL A B O V E R 6 M I L PO L Y V A P O R BA R R I E R 4" C O N C R E T E BA S E M E N T F L O O R SL A B O V E R 6 M I L PO L Y V A P O R BA R R I E R CR U S H E D R O C K SU B - B A S E NO T C H T O P O F FO U N D A T I O N WA L L T O B E A R BA S E M E N T SL A B EX T E N D SI D I N G D O W N WA L L GRID LINE (EXTERIOR FACE OF FOUNDATION WALL) FO R M A - D R A I N D R A I N A G E SY S T E M ( B O T H S I D E S O F FO O T I N G ) . T I E I N T O S U M P PU M P S Y S T E M . ST E P D O W N FO O T I N G T O F R O S T D E P T H FO R W A L K O U T B A S E M E N T BL O C K O U T F O R G A R A G E D O O R / W A L K D O O R : V E R I F Y E L E V A T I O N W I T H EX I S T I N G G R A D E KE Y E D N O T E S / M A T E R I A L S L I S T 1 ST E P D O W N F O O T I N G A N D W A L L T O F U L L H E I G H T D E P T H 2 PA R T I A L H E I G H T G A R A G E F O U N D A T I O N W A L L O N C O N T I N U O U S 1 6 " X 8 " FO O T I N G ( F O O T I N G A T F R O S T D E P T H ) . R E I N F O R C I N G P E R C I T Y O F A M E S BU I L D I N G C O D E F O R W A L L A N D F O O T I N G . E M B E D B O L T S A T T O P O F W A L L FO R S I L L P L A T E A T T A C H M E N T . 3 5 8' T A L L F O U N D A T I O N W A L L O N 1 6 " X 8 " C O N T I N U O U S F O O T I N G . RE I N F O R C I N G P E R C I T Y O F A M E S B U I L D I N G C O D E F O R W A L L A N D FO O T I N G . E M B E D B O L T S A T T O P O F W A L L F O R S I L L P L A T E A T T A C H M E N T . WA T E R P R O O F E X T E R I O R S I D E O F F O U N D A T I O N W A L L . 8 2" L E D G E F O R G A R A G E S L A B 9 CO N T I N U O U S F O O T I N G / T H I C K E N E D S L A B U N D E R W O O D F R A M E D W A L L . RE I N F O R C I N G P E R C I T Y O F A M E S B U I L D I N G C O D E . P O U R W I T H B A S E M E N T FL O O R . 4 FO R M A - D R A I N A T F O O T I N G P E R I M E T E R - B O T H S I D E S ( T Y P I C A L F O R EN T I R E H O U S E P E R I M E T E R ) . 6 4" C O N C R E T E F L O O R O V E R V A P O R B A R R I E R A N D C R U S H E D R O C K . PR O V I D E U N D E R S L A B D R A I N A G E I N T O S U M P S Y S T E M A N D D I S C H A R G E IN C I T Y S T O R M S E W E R S Y S T E M . 7 BL O C K O U T F O U N D A T I O N W A L L F O R 4 ' X 4 ' E G R E S S S L I D I N G W I N D O W . 10 CO N C R E T E P I E R F O O T I N G S ( S O N O T U B E ) F O R F R O N T D E C K S U P P O R T . VE R I F Y S I Z E A N D L O C A T I O N P R I O R T O I N S T A L L A T I O N . 11 2 X 6 B E A R I N G W A L L ( S T U D S 1 6 " O . C . ) - U S E T R E A T E D S I L L P L A T E . L V L HE A D E R S A T A L L O P E N I N G S . 12 2 X 4 S T U D W A L L S @ 1 6 " O . C . 13 CO N C R E T E E G R E S S W E L L W I T H L A D D E R . P R O V I D E R O C K B E D A N D DR A I N A G E . V E R I F Y H E I G H T W I T H E X I S T I N G G R A D E . 14 FU T U R E W A L L S / F I X T U R E S / D O O R S 15 4" V I N Y L S I D I N G ( T Y P I C A L ) - C O L O R T B D . 16 TY P I C A L E X T E R I O R W A L L : S E E D E T A I L 17 TY V E K H O U S E W R A P 18 1" C O N T I N U O U S E X T E R I O R R I G I D F O A M B O A R D (R - 5 M I N I M U M P E R C O D E ) 19 12" O S B E X T E R I O R W A L L S H E A T H I N G 20 R- 1 3 M I N I M U M B A T T I N S U L A T I O N I N S T U D C A V I T Y 21 2 X 4 W O O D S T U D W A L L 22 23 12" D R Y W A L L I N T E R I O R F I N I S H 24 9' - 0 " W I D E B Y 7 ' - 0 " H I G H G A R A G E D O O R 25 HA N D R A I L S Y S T E M 26 27 28 29 ST O N E V E N E E R 30 WI N D O W S H U T T E R S ( S T Y L E T B D ) 31 TR I M ( C O L O R T B D ) 32 NO N - S T R U C T U R A L F R A M I N G A N D B R A C K E T S (F O R A E S T H E T I C S O N L Y N O N - L O A D B E A R I N G ) 33 RI G I D I N S U L A T I O N B O A R D O N E X T E R I O R S I D E O F FO U N D A T I O N W A L L P E R C O D E ( T H I C K N E S S A N D R - V A L U E ) 34 LA U N D R Y S I N K I N B A S E C A B I N E T 35 WO O D S T R U C T U R E - S I Z E D B Y S U P P L I E R 36 IN T E R I O R R A I L I N G / H A N D R A I L 37 EX T E R I O R S C O N C E L I G H T - V E R I F Y H E I G H T 38 VE R T I C A L V I N Y L S I D I N G O R S H A K E S I D I N G ( S T Y L E A N D CO L O R - T B D ) 39 2 X 4 W O O D S T U D W A L L F U R R I N G W I T H D R Y W A L L F I N I S H . 40 2 X 4 W O O D S T U D I N T E R I O R W A L L S W I T H 12" D R Y W A L L E A C H SI D E . P A I N T F I N I S H . 41 42 " H I G H H A L F W A L L W I T H W O O D C A P A T S T A I R 42 6 X 6 W O O D P O S T . WR A P W I T H F I N I S H M A T E R I A L . 43 FO U N D A T I O N L E D G E B E L O W 44 45 RA D O N D E T E C T I O N S Y S T E M FI R S T F L O O R S T R U C T U R E A B O V E : 1 1 - 7 / 8 " T J I ' S EX T E R I O R S H U T T E R S ( V E R I F Y S T Y L E ) 46 47 WI R E C L O S E T S H E L V I N G 48 CO N C R E T E P O R C H L I D GU T T E R / D O W N S P O U T S ( T Y P I C A L - DO W N S P O U T L O C A T I O N S T B D ) AS P H A L T S H I N G L E S O V E R R O O F I N G FE L T O N R O O F S H E A T H I N G ST E P T O P O F C O N C R E T E F O U N D A T I O N W A L L DO W N T O A C C O U N T F O R G R A D E D R O P O F F A N D DA Y L I G H T B A S E M E N T T R A N S I T I O N . V E R I F Y E X A C T LO C A T I O N S O F S T E P - D O W N W I T H H A B I T A T A N D AD J A C E N T G R A D E . 49 FU T U R E I N T E R I O R S W A L L S / D O O R S 50 5' T U B / S H O W E R 51 WO O D C A P B E L O W O N P A R T I A L HE I G H T W A L L ( S E E S E C T I O N ) 52 EX P O S E D C O N C R E T E F L O O R HO S E B I B A T G R A D E . VE R I F Y F I N A L L O C A T I O N . 53 ME P E Q U I P M E N T S H O W N F O R CO N C E P T O N L Y . D E S I G N / B U I L D B Y ME P C O N T R A C T O R S . 54 2X 6 E X T E R I O R W A L L S T U D S O N P A R T I A L HE I G H T F O U N D A T I O N W A L L . ( S E E S E C T I O N ) 55 FU R N I S H I N G S S H O W N F O R C O N C E P T O N L Y 56 SL O P E G R A D E T O A L L O W F O R W A L K O U T BA S E M E N T O R R E T A I N I N G W A L L A S N E E D E D . 57 RE F R I G E R A T O R 58 RA N G E / O V E N 59 SI N K ( C E N T E R U N D E R W I N D O W ) 60 DI S H W A S H E R 61 PA N T R Y 62 36 " D O O R T O D E C K . C O N F I R M S T Y L E . 63 3' E N T R Y D O O R S Y S T E M . C O N F I R M DO O R S E L E C T I O N W I T H H A B I T A T . 64 UP P E R A N D L O W E R K I T C H E N C A B I N E T S AN D C O U N T E R T O P S 65 AP P R O X . 5 ' V A N I T Y ( B A S E C A B I N E T S W I T H SI N K ) 66 5' S L I D I N G P A T I O D O O R 67 MI N I M U M : 2 - 2 x 1 0 S O U T H E R N P I N E D E C K B E A M P E R I R C R 5 0 7 . 6 68 6 X 6 W O O D P O S T A T T A C H E D T O 1 6 " D I A . ( M I N . ) R O U N D CO N C R E T E P I E R F O O T I N G S T O F R O S T D E P T H B E L O W 69 MI N . 2 X 1 0 D E C K J O I S T S ( 1 6 " O . C . ) NE W R E S I D E N C E S BA K E R S U B D I V I S I O N LO T 6 , 4 & 2 AM E S , I O W A SC O P E O F W O R K 4 / 1 1 / 2 0 2 3 A B B A 1 2 3 1 2 3 1 2 3 RE V I S I O N S DA T E A3 0 0 SH E E T EX T E R I O R E L E V A T I O N S TO P O F FO U N D A T I O N W A L L AB O V E G R A D E PR I N T R E C O R D co n s t r u c t i o n @ h f h c i . o r g CO N T A C T : C 20 2 3 HA B I T A T F O R H U M A N I T Y O F CE N T R A L I O W A , I N C . +0 ' - 0 " FI R S T F L O O R -8 ' - 1 0 " ( A P P R O X . ) BA S E M E N T +/ - 8 ' - 0 " BE A R I N G 12 4 12 4 FR O N T E L E V A T I O N SC A L E : 1 / 4 " = 1 ' - 0 " 1 43 ' - 0 " +0 ' - 0 " FI R S T F L O O R -8 ' - 1 0 " ( A P P R O X . ) BA S E M E N T +/ - 8 ' - 0 " BE A R I N G 43 ' - 0 " 12 4 12 4 12 4 12 4 12 4 12 4 GR A D E ( S H O W N AP P R O X I M A T E L Y ) CO N F I R M GR A D E ( S H O W N AP P R O X I M A T E L Y ) CO N F I R M 12 4 GR A D E ( S H O W N AP P R O X I M A T E L Y ) CO N F I R M 2 8 37 37 37 27 27 27 27 8 SI D E E L E V A T I O N SC A L E : 1 / 4 " = 1 ' - 0 " 2 BA C K E L E V A T I O N SC A L E : 1 / 4 " = 1 ' - 0 " 3 SI D E E L E V A T I O N SC A L E : 1 / 4 " = 1 ' - 0 " 4 2 1 5 5 3 1 2 3 3 4 A2 0 1 3 A2 0 1 GR A D E ( S H O W N AP P R O X I M A T E L Y ) CO N F I R M GR A D E ( S H O W N AP P R O X I M A T E L Y ) CO N F I R M 26 26 26 26 28 28 32 42 25 3'-0" ST E P S U P TO P O R C H 3 3 8 BE Y O N D AL L F O O T I N G S S H A L L BE 4 2 " B E L O W F I N I S H E D GR A D E M I N I M U M P E R C I T Y O F AM E S B U I L D I N G C O D E (C H A P T E R 5 ) 38 27 4: 1 2 "E Y E B R O W " AT E A V E 1' - 6 " 1' - 6 " 1' - 6 " 1' - 6 " 28 28 28 28 28 28 28 25 42 16 16 16 16 16 16 16 31 31 31 31 31 31 31 56 56 31 31 31 31 28 31 31 31 29 ' - 0 " 32 ' - 0 " 32 ' - 0 " 1' - 6 " 1' - 6 " 5' - 0 " 5' - 0 " 1' - 0 " 1' - 6 " 27 BE Y O N D 16 BE Y O N D 17 ' - 0 " 46 46 31 31 24 1' - 0 " 2 "W A L K O U T " BA S E M E N T BL O C K O U T F O R G A R A G E D O O R / W A L K D O O R : V E R I F Y E L E V A T I O N W I T H EX I S T I N G G R A D E KE Y E D N O T E S / M A T E R I A L S L I S T 1 ST E P D O W N F O O T I N G A N D W A L L T O F U L L H E I G H T D E P T H 2 PA R T I A L H E I G H T G A R A G E F O U N D A T I O N W A L L O N C O N T I N U O U S 1 6 " X 8 " FO O T I N G ( F O O T I N G A T F R O S T D E P T H ) . R E I N F O R C I N G P E R C I T Y O F A M E S BU I L D I N G C O D E F O R W A L L A N D F O O T I N G . E M B E D B O L T S A T T O P O F W A L L FO R S I L L P L A T E A T T A C H M E N T . 3 5 8' T A L L F O U N D A T I O N W A L L O N 1 6 " X 8 " C O N T I N U O U S F O O T I N G . RE I N F O R C I N G P E R C I T Y O F A M E S B U I L D I N G C O D E F O R W A L L A N D FO O T I N G . E M B E D B O L T S A T T O P O F W A L L F O R S I L L P L A T E A T T A C H M E N T . WA T E R P R O O F E X T E R I O R S I D E O F F O U N D A T I O N W A L L . 8 2" L E D G E F O R G A R A G E S L A B 9 CO N T I N U O U S F O O T I N G / T H I C K E N E D S L A B U N D E R W O O D F R A M E D W A L L . RE I N F O R C I N G P E R C I T Y O F A M E S B U I L D I N G C O D E . P O U R W I T H B A S E M E N T FL O O R . 4 FO R M A - D R A I N A T F O O T I N G P E R I M E T E R - B O T H S I D E S ( T Y P I C A L F O R EN T I R E H O U S E P E R I M E T E R ) . 6 4" C O N C R E T E F L O O R O V E R V A P O R B A R R I E R A N D C R U S H E D R O C K . PR O V I D E U N D E R S L A B D R A I N A G E I N T O S U M P S Y S T E M A N D D I S C H A R G E IN C I T Y S T O R M S E W E R S Y S T E M . 7 BL O C K O U T F O U N D A T I O N W A L L F O R 4 ' X 4 ' E G R E S S S L I D I N G W I N D O W . 10 CO N C R E T E P I E R F O O T I N G S ( S O N O T U B E ) F O R F R O N T D E C K S U P P O R T . VE R I F Y S I Z E A N D L O C A T I O N P R I O R T O I N S T A L L A T I O N . 11 2 X 6 B E A R I N G W A L L ( S T U D S 1 6 " O . C . ) - U S E T R E A T E D S I L L P L A T E . L V L HE A D E R S A T A L L O P E N I N G S . 12 2 X 4 S T U D W A L L S @ 1 6 " O . C . 13 CO N C R E T E E G R E S S W E L L W I T H L A D D E R . P R O V I D E R O C K B E D A N D DR A I N A G E . V E R I F Y H E I G H T W I T H E X I S T I N G G R A D E . 14 FU T U R E W A L L S / F I X T U R E S / D O O R S 15 4" V I N Y L S I D I N G ( T Y P I C A L ) - C O L O R T B D . 16 TY P I C A L E X T E R I O R W A L L : S E E D E T A I L 17 TY V E K H O U S E W R A P 18 1" C O N T I N U O U S E X T E R I O R R I G I D F O A M B O A R D (R - 5 M I N I M U M P E R C O D E ) 19 12" O S B E X T E R I O R W A L L S H E A T H I N G 20 R- 1 3 M I N I M U M B A T T I N S U L A T I O N I N S T U D C A V I T Y 21 2 X 4 W O O D S T U D W A L L 22 23 12" D R Y W A L L I N T E R I O R F I N I S H 24 9' - 0 " W I D E B Y 7 ' - 0 " H I G H G A R A G E D O O R 25 HA N D R A I L S Y S T E M 26 27 28 29 ST O N E V E N E E R 30 WI N D O W S H U T T E R S ( S T Y L E T B D ) 31 TR I M ( C O L O R T B D ) 32 NO N - S T R U C T U R A L F R A M I N G A N D B R A C K E T S (F O R A E S T H E T I C S O N L Y N O N - L O A D B E A R I N G ) 33 RI G I D I N S U L A T I O N B O A R D O N E X T E R I O R S I D E O F FO U N D A T I O N W A L L P E R C O D E ( T H I C K N E S S A N D R - V A L U E ) 34 LA U N D R Y S I N K I N B A S E C A B I N E T 35 WO O D S T R U C T U R E - S I Z E D B Y S U P P L I E R 36 IN T E R I O R R A I L I N G / H A N D R A I L 37 EX T E R I O R S C O N C E L I G H T - V E R I F Y H E I G H T 38 VE R T I C A L V I N Y L S I D I N G O R S H A K E S I D I N G ( S T Y L E A N D CO L O R - T B D ) 39 2 X 4 W O O D S T U D W A L L F U R R I N G W I T H D R Y W A L L F I N I S H . 40 2 X 4 W O O D S T U D I N T E R I O R W A L L S W I T H 12" D R Y W A L L E A C H SI D E . P A I N T F I N I S H . 41 42 " H I G H H A L F W A L L W I T H W O O D C A P A T S T A I R 42 6 X 6 W O O D P O S T . WR A P W I T H F I N I S H M A T E R I A L . 43 FO U N D A T I O N L E D G E B E L O W 44 45 RA D O N D E T E C T I O N S Y S T E M FI R S T F L O O R S T R U C T U R E A B O V E : 1 1 - 7 / 8 " T J I ' S EX T E R I O R S H U T T E R S ( V E R I F Y S T Y L E ) 46 47 WI R E C L O S E T S H E L V I N G 48 CO N C R E T E P O R C H L I D GU T T E R / D O W N S P O U T S ( T Y P I C A L - DO W N S P O U T L O C A T I O N S T B D ) AS P H A L T S H I N G L E S O V E R R O O F I N G FE L T O N R O O F S H E A T H I N G ST E P T O P O F C O N C R E T E F O U N D A T I O N W A L L DO W N T O A C C O U N T F O R G R A D E D R O P O F F A N D DA Y L I G H T B A S E M E N T T R A N S I T I O N . V E R I F Y E X A C T LO C A T I O N S O F S T E P - D O W N W I T H H A B I T A T A N D AD J A C E N T G R A D E . 49 FU T U R E I N T E R I O R S W A L L S / D O O R S 50 5' T U B / S H O W E R 51 WO O D C A P B E L O W O N P A R T I A L HE I G H T W A L L ( S E E S E C T I O N ) 52 EX P O S E D C O N C R E T E F L O O R HO S E B I B A T G R A D E . VE R I F Y F I N A L L O C A T I O N . 53 ME P E Q U I P M E N T S H O W N F O R CO N C E P T O N L Y . D E S I G N / B U I L D B Y ME P C O N T R A C T O R S . 54 2X 6 E X T E R I O R W A L L S T U D S O N P A R T I A L HE I G H T F O U N D A T I O N W A L L . ( S E E S E C T I O N ) 55 FU R N I S H I N G S S H O W N F O R C O N C E P T O N L Y 56 SL O P E G R A D E T O A L L O W F O R D A Y L I G H T BA S E M E N T O R R E T A I N I N G W A L L A S N E E D E D . 57 RE F R I G E R A T O R 58 RA N G E / O V E N 59 SI N K ( C E N T E R U N D E R W I N D O W ) 60 DI S H W A S H E R 61 PA N T R Y 63 3' E N T R Y D O O R S Y S T E M . C O N F I R M DO O R S E L E C T I O N W I T H H A B I T A T . 64 UP P E R A N D L O W E R K I T C H E N C A B I N E T S AN D C O U N T E R T O P S 65 AP P R O X . 5 ' V A N I T Y ( B A S E C A B I N E T S W I T H SI N K ) GE N E R A L N O T E : F O O T I N G / F O U N D A T I O N WA L L S T E P D O W N S A R E S H O W N CO N C E P T U A L L Y . E X C A V A T O R A N D CO N C R E T E C O N T R A C T O R S H A L L C O N F I R M AC T U A L S T E P D O W N L O C A T I O N S B A S E D ON G R A D E C O N D I T I O N S O F T H E S I T E . AL L F O O T I N G S S H A L L B E F R O S T D E P T H . RE G R A D E S I T E A S NE E D E D T O M A K E SM O O T H T R A N S I T I O N FO R D A Y L I G H T BA S E M E N T 4 4 AL L F O O T I N G S S H A L L BE 4 2 " B E L O W F I N I S H E D GR A D E M I N I M U M P E R C I T Y O F A M E S BU I L D I N G C O D E ( C H A P T E R 5 ) AL L F O O T I N G S S H A L L BE 4 2 " B E L O W F I N I S H E D GR A D E M I N I M U M P E R C I T Y O F A M E S BU I L D I N G C O D E ( C H A P T E R 5 ) AL L F O O T I N G S S H A L L BE 4 2 " B E L O W F I N I S H E D GR A D E M I N I M U M P E R C I T Y O F A M E S BU I L D I N G C O D E ( C H A P T E R 5 ) 3 31 62 36 " D O O R T O D E C K . C O N F I R M S T Y L E . GA R A G E WA L K D O O R 25 DE C K (S E E P L A N ) DE C K S T E P S TO G R A D E . VE R I F Y F I N A L GR A D E . 62 14 ' - 0 " 12 ' - 0 " 66 5' S L I D I N G P A T I O D O O R 67 MI N I M U M : 2 - 2 x 1 0 S O U T H E R N P I N E D E C K B E A M P E R I R C R 5 0 7 . 6 68 6 X 6 W O O D P O S T A T T A C H E D T O 1 6 " D I A . ( M I N . ) R O U N D CO N C R E T E P I E R F O O T I N G S T O F R O S T D E P T H B E L O W 69 MI N . 2 X 1 0 D E C K J O I S T S ( 1 6 " O . C . ) ST E P D O W N FO O T I N G T O F R O S T D E P T H FO R W A L K O U T B A S E M E N T 5 ST E P D O W N FO O T I N G T O F R O S T D E P T H FO R W A L K O U T B A S E M E N T ST E P D O W N FO O T I N G T O F R O S T D E P T H FO R W A L K O U T B A S E M E N T 66 NE W R E S I D E N C E S BA K E R S U B D I V I S I O N LO T 6 , 4 & 2 AM E S , I O W A SC O P E O F W O R K 4 / 1 1 / 2 0 2 3 NO T E : N O C O N C R E T E F O U N D A T I O N W A L L S SH A L L B E E X P O S E D T O V I E W . C O V E R A L L EX P O S E D C O N C R E T E W I T H C O L O R E D BR A K E M E T A L / S I D I N G . 1 ITEM # ___35__ DATE: 04-11-23 DEPT: _ELEC._ COUNCIL ACTION FORM SUBJECT: POWER PLANT RENOVATIONS REPORT OF BIDS BACKGROUND: On February 28, 2023, City Council approved preliminary plans and specifications for Power Plant Renovations. This project is to improve the women’s restroom, provide for gender - inclusive restroom/shower facilities, and eliminate security access concerns at the Power Plant. The restroom and shower facilities are not adequate to support a diverse workforce, nor does the plant’s access system provide the necessary security needed in today’s environment. This is the second time we bid this project which yielded only one bid in 2022 and came in at approximately $700,000. Bid documents were issued to nine firms and four plan rooms. The bid was advertised on the Current Bid Opportunities section of the Purchasing webpage and a Legal Notice was published on the websites of a contractor plan room service with statewide circulation. On March 29, 2023, one bid was received from Boyd Jones Construction of Urbandale, IA, in the amount of $890,000. The architect’s estimate was $489,650. The approved FY 2022/23 Power Plant operating budget includes $400,000 for this project, along with $155,000 reallocated from the Turbine Deck Improvement project. There is significant difference between the bid and the project estimate . Given this difference compared to the estimate and the shortfall of funds that would be needed to award the bid, staff is requesting that the City Council reject the bid for this project. Staff needs to discuss the best way to complete the project given two bid attempts have come in significantly over budget. ALTERNATIVES: 1. Reject the bid for the Power Plant Renovations project. 2. Award a contract to the apparent low bid and direct staff to identify additional funds. CITY MANAGER’S RECOMMENDED ACTION: This is the second time this project was bid out.These renovations at the Power Plant will create bathroom facilities to support a much more diverse and inclusive workforce and will improve the security of the plant. However, because the only bid again came in significantly higher the architect’s estimate, staff would like the opportunity to reanalyze the project and determine the best course of action to complete the renovation work. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No.1, as described above. 1 ITEM # ___36__ DATE: 04-11-23 DEPT: _Electric_ COUNCIL ACTION FORM SUBJECT: RDF STORAGE BIN REPAIR PROJECT BACKGROUND: The City’s Resource Recovery Plant (RRP) converts municipal solid waste (MSW) into refuse derived fuel (RDF). The RDF is then conveyed to the RDF Storage Bin, which provides buffer and storage capacity until the RDF can be metered into the Power Plant boilers for combustion. The existing RDF Storage Bin has been in service since 1996. The bin was primarily constructed of COR-TEN steel, a weathering steel designed to initially rust and build up an oxide layer that then prevents further rusting of the steel from occurring. The use of COR-TEN steel to construct the RDF Storage Bin has proven to be problematic in places where the COR-TEN steel is in regular or constant contact with the RDF. Constant contact with the RDF removes the oxide layer meant to protect the steel underneath, causing the exposed steel to rust anew. This cycle repeated over and over eventually removes enough steel that portions of the bin need to be repaired or replaced. The RDF Storage Bin has reached the point that the containment’s confining walls are in dire need of being replaced, and certain structural steel supports need to be repaired or replaced. This project to repair the bin was initially sent out to bid in August 2018. The bids received were much higher than what was budgeted. Staff chose to perform some of the repair work with City staff and through an annual maintenance contract with an outside vendor. Staff then worked with the engineering consultant to reduce the remaining scope to essential items and rewrite the specifications. The project was then delayed due to COVID and most recently due to limited staffing. The Engineer’s estimate for the revised project is $2,870,090 for the base work. The base bid excludes repair or replacement of the bin wall panels. To keep the project within the budgeted amount, options to either repair or replace the wall panels have been included in the bid specifications. This was done so that once the bids were received, staff could evaluate the proposed costs for repair or replacement and recommend the most cost-effective option that can be completed within the project budget. In preparation for future wall panel work, this bid request included an alternative cost to remove the wall panel seal strips. The Capital Improvements Plan includes a balance of $3,568,000 for the RDF Bin repair work. On February 14, 2023, City Council approved revised preliminary plans and specifications for Refuse Derived Fuel (RDF) Storage Bin Repair. Bid documents were issued to nine firms and three plan rooms. The bid was advertised on the Current Bid Opportunities 2 section of the Purchasing webpage and a Legal Notice was published on the websites of a contractor plan room service with statewide circulation. On March 29, 2023, four bids were received as shown in the table below. BIDDER BASE BID ALTERNATE Neumann Brothers Inc. Des Moines, IA $1,380,000 $48,000 Modern Inc. Cedar Rapids, IA $2,467,884 $213,500 Henkel Construction Co Mason City, IA $2,528,000 $79,356 TEiC Construction Services Inc. Duncan, SC $3,580,231 $0 Staff reviewed bids and the apparent low bid from Neumann Brothers Inc., Des Moines, Iowa, is acceptable. Staff has chosen to include the Alternative in its request to City Council approval to have the wall seal strip work completed. ALTERNATIVES: 1. Accept final plans and specifications and award a contract for the base bid and alternate to Neumann Brothers Inc., Des Moines, Iowa, for the RDF Storage Bin Repair project, in the amount of $1,428,000. 2. Award a contract to another vendor. 3. Reject all bids and direct staff to rebid. CITY MANAGER'S RECOMMENDED ACTION: This project will return the RDF Storage Bin to a condition that will allow it to operate safely and function properly. The Council should note that although options are being considered for the future of the waste-to-energy system that do not require use of this bin, most of the options being explored do rely on continuing to use the existing bin. Even if the City was to pursue a waste-to-energy option that no longer relies on the existing bin, implementing a new system would take at least five years. The proposed repairs to the bin under this project must be undertaken to ensure the bin can operate until that time. The bids received for the RDF Storage Bin Repair project have considerable variation from one another. Staff spent considerable time reviewing the apparent low bidder to ensure that all work was included in their bid. Staff is confident that the bid includes all work specified in the bid request. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as stated above. ITEM #: 39 DATE: 04-11-23 DEPT: P&H COUNCIL ACTION FORM REQUEST: THIRD READING OF REZONING FROM RESIDENTIAL LOW-DENSITY ZONE (RL) TO RESIDENTIAL MEDIUM DENSITY ZONE (RM) PLANNED UNIT DEVELOPMENT (PUD) OVERLAY WITH A MASTER PLAN AT 3216 TRIPP STREET BACKGROUND: The City owns the property at 3216 Tripp Street in the Baker Subdivision. As part of a City Council initiated rezoning, the Staff have proposed rezoning this property from Residential Low Density (RL) to Residential Medium Density (RM) with a PUD Overlay and Master Plan for the property at 3216 Tripp Street. The subject parcel is 2.78 acres. (See Attachment A). This rezoning is necessary step in support of submitting a LIHTC application with our partner development group represented by Hatch Development. PUD MASTER PLAN: City Council has approved the first two readings of the ordinance for the rezoning of this site with a master plan that described the number of units on the property, height limits, and references to affordable housing with a reduced parking rate. On February 28 th, City Council deferred the third reading of the rezoning ordinance with a master plan to allow for City Council to consider reducing the require d parking rate related to affordable housing. City Council initiated at that time a text amendment to reduce the maximum required parking for an affordable housing unit in a PUD from 2.0 spaces per unit to 1.5 spaces per unit. Staff is recommending that City Council modify the proposed Master Plan for 3216 Tripp Street to remove the specific reference to a parking rate of 2.0 spaces per unit due to Council’s intent to consider reducing the requirement. Removing this reference will then default to whatever the zoning ordinance standard is at the time of Site Development Plan approval for the project. The revised Master Plan is attached for approval on third reading. Approving the third reading of the rezoning on April 11th will complete the rezoning process for the site and allow for submittal of the LIHTC application later this month. City Council is tentatively scheduled to consider the proposed zoning text amendment to reduce affordable housing parking at its April 25th meeting. ALTERNATIVES: 1. Approve on Third reading the Rezoning from Residential Low Density (RL) to Residential Medium Density (RM) with a PUD Master Plan for the property at 3216 Tripp Street that does not identify a specific parking rate for affordable housing . (See Attachment C) 2. Modify or Deny the request for Rezoning from Residential Low Density (RL) to Residential Medium Density (RM) with a PUD Master Plan for the property at 3216 Tripp Street. 3. Defer Action on this request and request more information from City Staff. CITY MANAGER’S RECOMMENDED ACTION: The Master Plan has been revised since the second reading. This revision reflects the PUD parking rate for affordable housing without identifying a specific parking rate. This has been done in anticipation of an upcoming text amendment to lower the minimum parking rate for Affordable Housing in PUD’s. The findings for approval of the rezoning overall still applicable regardless of the reference to parking for the site. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative #1, as described above. Attachment A- Master Plan