HomeMy WebLinkAbout~Master - February 14, 2023, Regular Meeting of the Ames City CouncilAGENDA
REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS – CITY HALL
February 14, 2023
NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public
during discussion. If you wish to speak, please complete an orange card and hand it to the City
Clerk. When your name is called, please step to the microphone, state your name for the record,
and limit the time used to present your remarks in order that others may be given the opportunity
to speak. The normal process on any particular agenda item is that the motion is placed on the
floor, input is received from the audience, the Council is given an opportunity to comment on the
issue or respond to the audience concerns, and the vote is taken. On ordinances, there is time
provided for public input at the time of the first reading.
CALL TO ORDER: 5:15 p.m.
FY 2023/24 BUDGET WRAP-UP
1. Council Budget Presentations:
a. Public Art
b. Arts Funding (COTA)
c. Human Services (ASSET)
d. Outside Funding Requests
e. Other Requests
2. Public Input on Capital Improvements Plan (CIP) and Budget
3. Final Council Decisions:
a. Amendments to 2023-2028 CIP
b. Vote on motion to approve 202 3-2028 CIP
c. Amendments to FY 2022/23 Adjusted Budget
d. Vote on motion to approve Adjusted Budget for FY 2022/23, as amended
e. Amendments to proposed FY 202 3/24 Budget
f. Vote on motion to approve proposed budget for FY 2023/24, as amended
REGULAR CITY COUNCIL MEETING*
*The Regular City Council meeting will immediately follow Budget Wrap -Up.
CONSENT AGENDA: All items listed under the Consent Agenda will be enacted by one motion.
There will be no separate discussion of these items unless a request is made prior to the time the
Council members vote on the motion.
1. Motion approving payment of claims
2. Motion approving Minutes of Regular City Council Meeting held January 24, 2023; and
Special City Council Meetings on January 17, January 28, and January 31, 2023
3. Motion approving Civil Service candidates
4. Motion approving Change Orders for period for January 16-31, 2023
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5. Motion approving ownership update for Class E Retail Alcohol License – Hy-Vee Fast and
Fresh #2, 636 Lincoln Way
6. Motion approving ownership update for Class C Retail Alcohol License – Hy-Vee Market
Grille, 640 Lincoln Way Market Grille Area
7. Motion approving ownership update for Class C Retail Alcohol License – Hy-Vee #1
Clubroom, 3800 West Lincoln Way Clubroom Area
8. Motion approving ownership update for Class E Retail Alcohol License – Hy-Vee Food Store
#1, 3800 W Lincoln Way
9. Motion approving ownership update for Class E Retail Alcohol License – Hy-Vee Food &
Drugstore #2, 640 Lincoln Way
10. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor
Licenses
a. Class E Liquor License with Class B Wine Permit, Class C Beer Permit (Carryout Beer),
and Sunday Sales – Wal-Mart Supercenter 4256, 534 South Duff Avenue
b. Class C Liquor License with Outdoor Service and Sunday Sales – Buffalo Wild Wings,
400 South Duff Avenue
c. Class C Liquor License with Outdoor Service and Sunday Sales – Noir, LLC, 405 Kellogg
11. Resolution appointing a City Representative to the Central Iowa Regional Housing Authority
(CIRHA) Board of Commissioners
12. Resolution approving Memorandum of Understanding with Iowa State University to provide
mutual backup emergency operations facilities
13. Resolution accepting completion of Arts Capital Grant with Story Theater Company and
authorizing payment in the amount of $4,289
14. Resolution waiving formal bidding requirements and accepting American Pulverizer
Company as single source supplier, and awarding contract in the amount of $116,969 to
rebuild the secondary shredder rotor at Resource Recovery
15. Resolution approving partial completion of public improvements and reducing security for
Kingsbury 5th Addition
16. Resolution approving completion of sidewalk construction for 2810 & 2824 Wakefield Circle
and releasing cash security in full
17. Resolution approving final project completion and approve the release of retainage in the
amount of $25,018.84 to Stein Heating & Cooling Inc., of Webster City, Iowa for the CyRide
2022 HVAC Project Closeout
18. Resolution approving preliminary plans and specifications for 2021/22 Accessibility
Enhancement Program project and setting March 8, 2023, as bid due date and March 14, 2023,
as date of public hearing
19. Resolution approving preliminary plans and specifications for 2022/23 Asphalt Pavement
Improvements (Oakwood Road) and setting March 8, 2023, as bid due date and March 14,
2023, as date of public hearing
20. Resolution approving preliminary plans and specifications for 2022/23 Concrete Pavement
Improvements (Brookridge Ave., Ridgewood Ave., Lee St., 9th St., Park Way & Alley) and
setting March 8, 2023, as bid due date and March 14, 2023, as date of public hearing
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21.Resolution approving plans and specifications for 2023 CyRide HVAC Improvements Project
setting March 15, 2023, as bid due date and March 21, 2023, as date of public hearing
22.Resolution approving preliminary plans and specifications for Refuse Derived Fuel (RDF)
Storage Bin Repair setting March 29, 2023, as bid due date and April 11, 2023, as date of
public hearing
23.Resolution approving contract and bond for 2022/23 Downtown Street Pavement
Improvement Program
24.Resolution approving contract and bond for 2022/23 Fire Station #3 Concrete Replacement
25.Resolution accepting the 2019/20 Concrete Pavement Improvements (E 3rd St., E 2nd St., Des
Moines Ave, Center Ave, Douglas Ave, and 5th St.) as completed by Manatt’s Inc. of Ames, Iowa
26.Resolution accepting the Water Pollution Control Facility Methane Engine Generator
Replacement Project as completed by The Waldinger Corporation
27.Resolution approving grant agreements for the 2022/23 Intelligent Transportation System
(ITS) Program (Phase 3)
28.Resolution awarding contract for Ash Pond Cell Maintenance Services to Wulfekuhle
Injection & Pumping of Peosta, Iowa, in the amount not to exceed $103,300 (inclusive of
Iowa sales tax)
29.Resolution awarding contract for installation of fiber, security, and sound equipment for the
Steven L. Schainker Plaza to Communication Innovators of Pleasant Hill, Iowa in the amount
of $51,696 for the base bid components plus Bid Alternate #1 and Bid Alternate #2
30.Resolution awarding contract for the Water Treatment Plant High Service Pump Variable
Frequency Drive Project to Electric Pump of Des Moines, Iowa for the base bid only in the
amount of $59,395
31.Resolution approving Change Order No. 1 to Integrated Global Services in the amount of
$151,000 for Boiler Tube Spray Coating and Related Services and Supplies Contract
32.North Dayton Industrial Subdivision
a.Resolution approving the Final Plat for the North Dayton Industrial Subdivision, First
Addition
b.Resolution accepting financial security for public improvements
33.Resolution approving proposed Plat of Survey for 4100 Dawes Drive and accept Dedication
of Right of Way
PUBLIC FORUM: This is a time set aside for comments from the public on topics of City
business other than those listed on this agenda. Please understand that the Council will not take
any action on your comments at this meeting due to requirements of the Open Meetings Law but
may do so at a future meeting. The Mayor and City Council welcome comments from the public;
however, at no time is it appropriate to use profane, obscene, or slanderous language. The Mayor
may limit each speaker to three minutes.
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PUBLIC WORKS:
34. Resolution approving the professional services agreement amendment for the 2021/22
Concrete Street Pavement Improvements project with HR Green, of Johnston, Iowa, in the
amount of $56,015.37
FINANCE:
35. Resolution approving revisions to Purchasing Policies and Procedures to become effective
February 14, 2023
HEARINGS:
36. Hearing on Power Plant Maintenance Services Contract
a. Motion accepting Report of Bids and directing staff to delay award of contract
37. Hearing on Power Plant Unit 8 Electrostatic Precipitator Insulation and Lagging
a. Motion accepting Report of Bids
b. Resolution approving final plans and specifications and awarding contract to Incorp
Industries, LLC of Evansville, IN for the Unit 8 Electrostatic Precipitator Insulation and
Lagging Project in the amount of $1,603,640
38. Hearing on Electric Services Combustion Turbine Fuel Oil Pipe Installation
a. Motion accepting Report of Bids
b. Resolution approving final plans and specifications and awarding contract to Modern
Companies, Inc, Cedar Rapids, IA for the Combustion Turbine Fuel Oil Pipe Installation,
in the amount of $391,700
39. Hearing on Water Tower SAM Pump Station Standby Generator
a. Motion accepting Report of Bids
b. Resolution approving final plans and specifications and awarding contract to Price
Electric of Robins, Iowa in the amount of $166,390
40. Hearing on Furnishing 69 kV and 161 kV SF6 Circuit Breakers for Electric Services
a. Motion accepting Report of Bids and directing staff to delay award of contract
ORDINANCES:
41. First passage of ordinance relating to RAGBRAI events on July 24-26, 2023
42. Second passage of rezoning Planned Unit Development (PUD) with Master Plan for 3216
Tripp Street – Baker Subdivision, Lot 27 from Residential Low Density (RL) to Residential
Medium Density (RM) with PUD Overlay and Master Plan
43. Third passage and adoption of ORDINANCE NO. 4488 Zoning Text Amendment to amend
Home Occupation regulations
44. Prairie View Industrial Center Connection District
a. Approve amendment to the Prairie View Industrial Center Water and Sanitary Sewer
Connection fee Ordinance
b. Second passage to amend Municipal Code of the City of Ames, Iowa, by enacting a new
Chapter 28, Section 28.908 (third reading and adoption of ORDINANCE NO. 4489
requested)
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DISPOSITION OF COMMUNICATIONS TO COUNCIL:
COUNCIL COMMENTS:
ADJOURNMENT:
Please note that this agenda may be changed up to 24 hours before the meeting time as
provided by Section 21.4(2), Code of Iowa.
MINUTES OF THE MEETING OF THE AMES AREA METROPOLITAN PLANNING
ORGANIZATION (AAMPO) TRANSPORTATION POLICY COMMITTEE AND
REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA JANUARY 24, 2023
CALL TO ORDER: The Ames Area Metropolitan Planning Organization (AAMPO)
Transportation Policy Committee meeting was called to order by Ames Mayor and voting member
John Haila at 6:07 p.m. on the 24th day of January, 2023. Other voting members present were:
Bronwyn Beatty-Hansen, City of Ames; Gloria Betcher, City of Ames; Amber Corrieri, City of
Ames; Tim Gartin, City of Ames; Rachel Junck, City of Ames; Anita Rollins, City of Ames; Linda
Murken, Story County Supervisor; and Jacob Ludwig, Transit Board.
CONSENT AGENDA: Mayor Haila reviewed the consent agenda item by item and
Transportation Planner Kyle Thompson noted the targets for Item No. 3 through Item No. 5.
Council Member Rollins inquired about the expected increase in safety targets for Item No. 4 and
Mr. Thompson highlighted the targets were established by the Iowa Department of Transportation
through an evaluation of statistics from previous years combined with an assessment of current
transportation trends to set a realistic target.
Moved by Corrieri, seconded by Murken, to approve the consent agenda.
1. Motion approving Annual Self-Certification for FY 2023
2. RESOLUTION NO. 23-023 approving designation of AAMPO representatives to
Central Iowa Regional Transportation Planning Alliance
3. Motion approving Roadway Safety Targets
4. Motion approving PM2 and PM3 Targets
5. Motion approving Transit Asset Management Targets
Vote on Motion: 9-0. Motion/Resolutions declared carried/adopted, signed by the Mayor, and
hereby made a portion of these Minutes.
ADMINSTRATION: Planner Thompson reviewed that to receive federal funds for regional
transportation projects, it is necessary for those projects to be included in the Transportation
Improvement Program (TIP) for the Ames Area Metropolitan Planning Organization (AAMPO).
The current TIP for the AMMPO contains projects programmed for federal fiscal years (FFY)
2023 through 2026, which was approved on July 12, 2022. The TIP may be amended in accordance
with the procedures outlined in the TIP and Public Participation Plan.
CyRide submitted a request for project amendments, explained Mr. Thompson, due to supply chain
shortages. Because the amount of federal aid increase to these projects exceeds 30%, a TIP
amendment is required to roll-over and modify these projects. He noted that since the
Transportation Technical Committee reviewed the proposed amendment and unanimously
recommended approval, staff is requesting to set the date of public hearing as March 28, 2023, for
approval the amendment to the FFY 2023-2026 Transportation Improvement Program.
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Moved by Ludwig, seconded by Murken, to set March 28, 2023, as date of public hearing regarding
amendments to the FFY 2023-2026 Transportation Improvement Program.
Vote on Motion: 9-0. Motion declared carried unanimously.
POLICY COMMITTEE COMMENTS: No comments.
ADJOURNMENT: Moved by Corrieri, seconded by Murken, to adjourn the meeting at 6:12
p.m.
Vote on Motion: 9-0. Motion declared carried unanimously.
MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA JANUARY 24, 2023
The regular meeting of the Ames City Council was called to order by Mayor John Haila at 6:13
p.m. on the 24th day of January, 2023, in the City Council Chambers in City Hall, 515 Clark
Avenue, pursuant to law. Present were Council Members Gloria Betcher, Bronwyn Beatty-Hansen,
Amber Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins. Ex officio Jacob Ludwig was present
on behalf of Bryce Garman.
Mayor Haila pulled Item No. 39, staff report on Downtown Urban Revitalization Amendments,
from the agenda, noting the report would come before the City Council in the near future after
additional work was completed.
HEADWATERS OF THE SOUTH SKUNK RIVER WATERSHED MANAGEMENT
PLAN PRESENTATION: Director of Water and Pollution Control John Dunn alongside Story
County Conservation Watershed Coordinator Sara Carmichael provided a high-level overview of
the Headwaters of the South Skunk River Watershed Management Authority and its recently
completed watershed management plan.
Council Member Betcher inquired about how many of the members are considered a point source
for the nutrient reduction strategy. Ms. Carmichael noted that the strategy addresses both point and
non-point sources, with point sources coming directly from wastewater treatments, such as the
City of Ames or the City of Story City.
Mayor Haila noted the presentation by Ms. Carmichael advertised the program as voluntary with
no taxing or regulatory authority. He emphasized the impact that surface runoff has, highlighting
the investment the City of Ames is making for improvements to make an incremental decrease in
discharge. He asked if there are local landowners who are interested in working within the
management plan. Ms. Carmichael replied in the affirmative, noting that many local landowners
are responsive to education.
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CONSENT AGENDA: Council Member Betcher requested to pull Item No. 11c, motion
approving the renewal of Class C Retail Alcohol License with Outdoor Service – cy’s roost, 121
Welch Avenue.
Moved by Betcher, seconded by Beatty-Hansen, to approve the consent agenda less Item No.
11c.
2. Motion approving payment of claims
3. Motion approving Minutes of Regular Meeting on January 10, 2023
4. Motion approving Report of Change Orders for period January 1 – 15, 2023
5. Motion approving Civil Service candidates
6. Motion approving ownership update for Class C Retail Alcohol License with Outdoor Service
and Catering Privileges – Provisions Lot F, 2400 North Loop Drive
7. Motion approving ownership update for Class C Retail Alcohol License with Outdoor Service
and Catering Privileges – The Café, 2616 Northridge Parkway
8. Motion approving ownership update for Class E Retail Alcohol License – Kwik Spirits #530,
204 South Duff Avenue
9. Motion approving ownership update for Class E Retail Alcohol License – Kwik Star #1158,
1910 Isaac Newton Drive
10. Motion approving new liquor license for Class C Retail Alcohol License – Bottoms Up Bar
& Lounge, 398 Main Street – Pending Dramshop Review and Favorable DIA Inspection
11. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor
Licenses
a. Class E Liquor License with Class B Wine Permit and Class C Beer Permit
(Carryout Beer) – Fareway Stores, Inc. #093, 3619 Stange Road
b. Class E Liquor License with Class B Wine Permit and Class C Beer Permit
(Carryout Beer) – Fareway Stores, Inc. #386, 619 Burnett Avenue
c. Class C Retail Alcohol License with Outdoor Service – cy’s roost, 121 Welch
Avenue
d. Class C Liquor License with Sunday Sales – Dog Eared Books, 203 Main Street
e. Special Class C Liquor License with Outdoor Service and Sunday Sales – Blaze
Pizza, 2320 Lincoln Way
f. Class C Liquor License with Outdoor Service and Sunday Sales – El Azteca, 2727
Stange Road – Pending Dramshop Review
g. Class C Liquor License with Catering Privilege and Sunday Sales – Ge’ Angelo’s,
823 Wheeler Street #9
h. Class C Liquor License with Outdoor Service and Sunday Sales - Blue Owl Bar,
223 Welch Avenue – Pending Dramshop Review
i. Class C Liquor with Catering Privilege, Outdoor Service, and Sunday Sales - West
Towne Pub, 4518 Mortensen Road Suite 101 - Pending Dramshop Review
j. Class C Liquor with Sunday Sales - Cactus 2, 2420 Lincoln Way Suite B
12. Motion approving the Certified Local Government National Register Nomination Evaluation
Report of the Cranford Building to the National Register of Historic Places
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13. RESOLUTION NO. 23-024 approving quarterly investment report for period ending
December 31, 2022
14. RESOLUTION NO. 23-025 approving Encroachment Permit Agreement for sign at 301
Main Street, Suite 105
15. RESOLUTION NO. 23-026 approving staff to submit The Wellmark Foundation Built
Environmental Match Grant application in the amount of $100,000 for the Emma McCarthy
Lee Pickleball Court Project
16. RESOLUTION NO. 23-027 approving plans and specifications for 2022/23 and 2023/24
Ames Plan 2040 Water Utility Infrastructure (Lincoln Way & US Highway 69) setting
February 22, 2023, as bid due date and February 28, 2023, as date of public hearing
17. RESOLUTION NO. 23-028 approving preliminary plans and specifications for Airport
Underground Line Crossing, setting March 1, 2023, as bid due date and March 14, 2023, as
date of public hearing
18. RESOLUTION NO. 23-029 approving preliminary plans and specifications and issuing a
notice to bidders for the North River Valley Well Field and Pipeline Project, setting March
3, 2023, as the bid due date and March 14, 2023, as the date of public hearing
19. RESOLUTION NO. 23-030 approving plans and specifications for 2021/22 Shared Use Path
System Expansion – Ioway Creek, setting February 21, 2023, as the bid due date and
February 28, 2023, as date of public hearing
20. RESOLUTION NO. 23-031 approving plans and specifications for 2022/23 Shared Use Path
Maintenance, setting February 22, 2023, as bid due date and February 28, 2023, as date of
public hearing
21. RESOLUTION NO. 23-032 approving plans and specifications for 2022/23 Pavement
Restoration – Slurry Seal Program, setting February 22, 2023, as bid due date and February
28, 2023, as date of public hearing
22. RESOLUTION NO. 23-033 approving final plans and specifications and awarding contract
to Amusement Restoration Companies, of Burnet, Texas, for the Furman Aquatic Center
Pool Basin Painting Project in the amount of $133,405
23. RESOLUTION NO. 23-034 awarding contract to Roof Spec Incorporated of St. Paul,
Minnesota, for Roofing Design Services for the Power Plant in the amount of $49,768.80
24. RESOLUTION NO. 23-035 approving contract and bond for 2022/23 Asphalt Street
Pavement Improvements (28th Street)
25. RESOLUTION NO. 23-036 approving contract and bond for 2022/23 North Sunset Ridge
Sanitary Sewer
26. RESOLUTION NO. 23-037 approving Professional Services Agreement for the
Construction Observation/Administration Services for the Sanitary Sewer Rehabilitation
Projects, with WHKS & Co. of Ames, Iowa, in the amount not to exceed $272,000
27. RESOLUTION NO. 23-038 approving Professional Services Agreement for the 2022/23
Airport Improvement Program (South Apron Rehab), with Bolton & Menk, Ames, Iowa, in
an amount not to exceed $184,700 for design, bidding, construction inspection, and grant
closeout services
28. RESOLUTION NO. 23-039 approving Change Order No. 1, deducting $65,065.03 from the
contract with SVPA Architects Inc. of West Des Moines, Iowa, for Water Pollution Control
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Facility Administration Building Renovation
29. 2021/22 Concrete Street Pavement Improvements (S. Kellogg Avenue and N. 2nd Street)
a. RESOLUTION NO. 23-048 approving Change Order No. 2 for the 2021/22
Concrete Street Pavement Improvements (S. Kellogg Avenue and N. 2nd Street),
a reduction in the amount of $93,223.97
b. RESOLUTION NO. 23-040 accepting the 2021/22 Concrete Street Pavement
Improvements (S. Kellogg Avenue and N. 2nd Street) as completed by All Star
Concrete, of Johnston, Iowa
30. RESOLUTION NO. 23-041 approving Change Order No. 6, the balancing change order, a
deduction in the amount of $553,461.68 from the contract with Peterson Contractors, Inc.,
of Reinbeck, Iowa, for the South Grand Avenue Extension Project
31. RESOLUTION NO. 23-042 accepting Water Pollution Control Facility Sludge Pumping
Building Improvements Project as completed and authorizing final payment and releasing
retainage, in accordance with the contract, to Woodruff Construction, Inc., of Ames, Iowa
32. RESOLUTION NO. 23-043 accepting 2021/22 Seal Coat Pavement Improvements (Stafford
Avenue – E. 13th Street to South End) as completed
33. RESOLUTION NO. 23-044 accepting 2018/19 Shared Use Path System Expansion – Trail
Connection South of Lincoln Way (Beedle Drive to Franklin Park) as completed
Roll Call Vote: 6-0. Motion/Resolutions declared carried/adopted, signed by the Mayor, and
hereby made a portion of these Minutes.
RENEWAL OF THE CLASS C RETAIL ALCOHOL LICENSE WITH OUTDOOR
SERVICE – CY’S ROOST, 121 WELCH AVENUE: Council Member Betcher desired to
confirm with Chief of Police Geoff Huff that staff is confident in the recommendation as stated in
the Council Action Form.
Chief Huff noted that in the review by staff of cy’s roost in the last renewal period, it was identified
that the establishment had 17 underage on premise citations written; however, 13 of those 17 were
verified to have a fake ID. In addition, cy’s roost passed two compliance checks in the last two
years, in March of 2021 and October of 2022. Chief Huff stated that at this point in time, staff does
not have any information that would lead to a recommendation other than a renewal as requested.
He added that staff has put all of the liquor license establishments on closer scrutiny in the past
few months with officers spending more time in all of the establishments.
Moved by Betcher, seconded by Corrieri, to approve renewal of the Class C Retail Alcohol License
with Outdoor Service – cy’s roost, 121 Welch Avenue.
Roll Call Vote: 6-0. Motion declared carried unanimously.
PUBLIC FORUM: Mayor Haila opened the Public Forum.
Richard Deyo, 505-8th Street, #2, Ames, discussed how there is a peaceful and loving utopia right
here, raising the question about how to get there from days of unrest and war. He highlighted the
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responsibilities that tie into humanity and Mayor Haila asked Mr. Deyo to conclude as his
statements were not tied to City business.
Seemi C., Ames Resident and Iowa State University Graduate Student, reviewed the need for
creating safer routes for bicycles and pedestrians, especially on Iowa State University (ISU)
campus and along University Boulevard where crashes have recently occurred. She shared her
passion for the topic and noted her involvement on campus to create awareness of the issue. She
encouraged the City Council to evaluate the Municipal Code and allocation of funding to help non-
motorists. Mayor Haila responded, alerting Ms. C. that the City Council has no jurisdiction on any
university property. He added that the City Council is working on the Bike/Ped Master Plan and
encouraged input through that process. Council Member Beatty-Hansen shared that the Bike/Ped
Master Plan Workshop would be hosted on Tuesday, January 31st, 2023 at 6:00 p.m.
Andrea Grono, 225 S. Kellogg, Ames, shared that the annual Point in Time Count for those who
are struggling with homelessness will be happening Wednesday afternoon and Thursday morning.
She encouraged everyone to spread the word to those they may know who are unsheltered and
living in conditions unfit for human habitation. She highlighted that there are several locations
across town, with the main point being the Ames Public Library. Ms. Grono added that it was
important for individuals to be counted and receive a resource bag so federal funds could be
directed towards the Ames area to help those struggling.
Marlene Ehresman, 810 Brookridge Avenue, Ames, shared her favor in moving ahead on an
upgraded facility for the Ames Animal Shelter. She discussed safety and space concerns at the
current facility, highlighting that the conditions are not the quality that should be expected in the
City of Ames. Ms. Ehresman added that over the past few weeks a die off of waterfowl on Ada
Hayden is also of concern. She noted her involvement in the issue and work being done with
veterinary staff at the Iowa Department of Natural Resources (DNR) to figure out what has been
going on. Volunteers from Friends of Ada Hayden and Skunk River Paddlers have retrieved live
animals, when possible, and deceased animals have been disposed of by the Ames Animal Shelter,
with a select few going to Iowa State University for research at the Veterinary Diagnostic Lab
facility. She emphasized that staff at the Ames Animal Shelter need to be cared for because what
they do for the community is boundless, furthering her support for a new facility for the Ames
Animal Shelter.
Will Determan, 1008 Lincoln Way, Ames, discussed the South Grand Avenue extension. He noted
that the extension has been a great benefit to the community, and it would be difficult for motorists
to notice any issues; however, bicyclists and pedestrians lack safe options to cross the street. He
shared that there is a large density of multi-family housing between S. 4th Street and S. 5th Street
that needs to connect to the multi-use trail nearby and general transit stops across the road. He was
able to identify one safe crossing at S. 4th Street, which requires backtracking for individuals
needing to travel south. Mr. Determan discussed solutions to this issue, highlighting that the
shortest route is often the safest route and provided the suggestion of a raised crosswalk at the
location of a previous crosswalk, which was eliminated at the conclusion of the extension.
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Mayor Haila closed the Public Forum when no one else came forward to speak.
HISTORIC PRESERVATION COMMISSION: Planning and Housing Director Kelly
Diekmann and Historic Preservation Commission (HPC) Chair Susan Minks presented the 2022
Annual Certified Local Government Report including the 2023 Work Plan. Director Diekmann
highlighted that under the Certified Local Government (CLG) Agreement with the State Historic
Preservation Office (SHPO), local governments and their Historic Preservation Commissions are
responsible for submitting an annual report documenting the City’s and Commission’s
preservation work during the previous calendar year.
Council Member Betcher asked how many HPC members attended the provided trainings as
outlined in the report. Ms. Minks noted that the whole Commission was presented with the
opportunity, while those who choose to attend the in-person event included two members.
Mayor Haila announced that applications are being received for Board and Commission
appointments. He noted several vacancies, including on the Historic Preservation Commission.
Moved by Gartin, seconded by Betcher to adopt RESOLUTION NO. 23-045 approving 2022
accomplishments of the Historic Preservation Commission and the Work Plan for 2023 as
described in the 2022 Certified Local Government (CLG) Report.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
2023-2028 CAPITAL IMPROVEMENTS PLAN PUBLIC INPUT: City Manager Schainker
noted this was an opportunity for the community to provide feedback following the budget
presentations from department heads last week, noting that final decisions would be made at the
budget wrap-up meeting on February 14, 2023.
Mayor Haila opened the Public Input.
Mayor Haila noted the comments received during Public Forum from Marlene Ehresman and Will
Determan. City Manager Steve Schainker also noted email input from Steve Martin for the record.
Mayor Haila closed the Public Input when no one came forward to speak.
HOME INVESTMENT PARTNERSHIPS AMERICAN RESCUE PLAN PROGRAM:
Housing Coordinator Vanessa Baker-Latimer reviewed the agreement with HUD, highlighting the
qualifying populations and eligible activities for the funds. She reviewed the Public Outreach,
discussing the stakeholder and public feedback. After reviewing the feedback and referring to the
City’s 2019-2023 Consolidated Plan, Ms. Baker-Latimer discussed the recommendation from staff
for use of the funding for Acquisition/Demolition/Rehabilitation for Non-Congregate Housing and
General Administration for HOME-ARP, providing a rationale for the proposed activities as listed
in the Council Action Form.
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Council Member Betcher asked what the accomplishments would be for brick-and-mortar that
would not require an additional investment for operating the services. Coordinator Baker-Latimer
explained the brick-and-mortar process and where funding could be allocated, noting partnerships
with ASSET to continue the operational services.
Public Input was opened by Mayor Haila.
Loris Olsen, President of Home Allies, 1705 Buchanan Drive, Ames, spoke in support of Option
2, highlighting that the entire portion of money available through the HOME-ARP funding would
likely be allocated to one agency. She stated that the City is not looking to build anything with
these funds, the City is looking at giving the funding to one or more entities to build. Ms. Olsen
elaborated that she found herself in a difficult position because she has worked closely with the
agency City staff desires to give some or all of the money to, and she supports that agency, and
the Ames community desperately needs non-congregate housing; however, she posed the question
of what the City will do when people are done qualifying for shelter housing. She stated that she
is asking the City Council to consider Option 2 with the modification that 20% of the funding be
utilized to establish long-term housing.
Public Input was closed by Mayor Haila when no one else came forward to speak.
Ms. Baker-Latimer provided points of response per the request of Council Member Gartin,
clarifying that it has not been decided to where or whom the funding will be specifically allocated
as the projects may be administered by the City itself. She stated that at this point, staff has not
approached local agencies about the funding because the application is yet to be submitted and
approved by HUD. Mayor Haila asked if the funding allocation plan can be modified in the future.
Ms. Baker-Latimer noted there were a number of different paths that the funding requirements
could take, similar to the Community Development Block Grant (CDBG) funding. Council
Member Rollins asked about the kinds of agencies that could be partnered with in terms of
certifications or requirements the agency would need to obtain for the funding. Ms. Baker-Latimer
replied that it is too early in the process to tell, and it would be something staff could look into
after the application is approved.
Moved by Beatty-Hansen, seconded by Rollins, to adopt RESOLUTION NO. 23-046 approving
HOME Investment Partnerships American Rescue Plan Program (HOME-ARP) Proposed
Allocation Plan Program and proposed estimated budget, directing staff to prepare the draft
allocation plan, and set March 28, 2023, as the date of the public hearing for approval of submitting
the plan to HUD on or by March 31, 2023.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
BAKER SUBDIVISION: Housing Coordinator Baker-Latimer explained that the City of Ames,
as the developer of the subdivision, completed the public infrastructure improvements (streets,
water, sewer, electrical, sidewalks, including geothermal) for the 26 single-family lots and is now
in the position to begin developing the lots for the construction of single-family homes. She
reviewed that 51% (14) of the lots have to be used for low and moderate-income households to
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meet federal CBDG requirements. Additionally, Lot 27 is set aside for affordable multi-family
housing development.
Ms. Baker-Latimer noted Habitat for Humanity of Central Iowa (HHCI) approached the staff with
an interest in purchasing seven lots in the Baker Subdivision in conjunction with their award from
the Iowa HOME Grant Program (Federal American Rescue Act State and Local Fiscal Relief
Funds). HHCI was made aware of the covenants for the subdivision and the minimum design
requirements. Staff and HHCI representatives identified Lots 2 to 8 located south of Tripp Street
and along the east side of Wilmoth Avenue as desirable for the first phase of home construction.
Mayor Haila opened and closed Public Input when no one came forward to speak.
Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 23-047 setting February
14, 2023, as the date of public hearing for the sale of Lots 2-8 in the Baker Subdivision to Habitat
for Humanity of Central Iowa.
Roll Call Vote: 5-0-1. Voting Aye: Beatty-Hansen, Betcher, Corrieri, Junck, Rollins. Nay: None.
Abstaining: Gartin. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
STAFF REPORT RELATING TO MINIMUM FLOOR AREA RATIOS FOR
DOWNTOWN NON-CONFORMING STRUCTURES: Planning and Housing Director Kelly
Diekmann provided the background for this issue before reviewing the current zoning
requirements. He highlighted that buildings in the Downtown Service Center have the requirement
that all buildings have a minimum Floor Area Ratio (FAR) of 1.0. Lots cannot be created or
modified that do not result in a conforming configuration or maintain conformance to a standard
related to lot dimensions.
The options available to the City Council were presented by Director Diekmann. Option 1: Add
an exception to Section 29.303(2) – Lots that exclude conformity with minimum FAR for
boundary line adjustments and lot mergers. In this option, maintaining minimum FAR
requirements is excluded for Boundary Line Adjustments and Lot Mergers, however this does not
exclude use of a lot from meeting all development standards and nonconformity requirements
related to buildings and site improvements. Since the building itself would still be nonconforming
due to FAR and height, it could be remodeled, but not structurally changed as limited by the Zoning
Ordinance. Any future changes or additions would be required to fully conform to zoning
standards, including minimum FAR and height. If this change were to be approved, it may be
prudent to add a plat requirement for a notice of limitations regarding future use if the lot mergers
are approved to provide notice to future property owners. Option 2: Modify Zoning Ordinance
Procedures and Enforcement requirements related to finishing construction of a building within
three years by removing the financial penalty for noncompliance and only withhold future permits
until the project is complete. This option would not remove any development standards but would
eliminate the most onerous enforcement language of a daily financial penalty for delaying
completion of a project. This would mean that the applicant could proceed with remodeling of the
site in a manner consistent with their approved Site Development Plan, and if they do not complete
the addition within the three-year limit, the property owner would not be able to get other permits
in the future until the addition is complete.
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Mayor Haila asked about changing the lot configuration under each of the options as it related to
the Zoning Ordinance. Director Diekmann explained that under Option 1, the act of changing the
lot configuration would be legally allowed under zoning, so the property owner would not create
a conflict; however, the building would either stay non-conforming or become non-conforming,
which would be intentionally allowed to enact the remodeling restrictions. He emphasized that this
model would be more flexible for property owners than the current available option.
Council Member Gartin asked if there were any negative consequences of Option 1 that the City
Council should consider. Director Diekmann replied, noting prolonging the life of a non-
conforming building/structure/site is a trade off to granting the property owner flexibility in the
situation. Council Member Gartin noted that he is always trying to anticipate the law of unintended
consequences and asked Mr. Diekmann how many properties in the Downtown would be impacted
under Option 1. Under current ownership, Director Diekmann stated that he would estimate five
situations where Option 1 would be impactful.
Council Member Betcher asked should the City Council approve Option 1, would the project that
brought forth this issue originally, be able to be completed at some point in the future. Director
Diekmann replied in the affirmative.
Mayor Haila opened and closed the Public Input when no one came forward to speak.
Moved by Gartin, seconded by Corrieri, to approve Option 1: Add an exception to Section
29.303(2) – Lots that exclude conformity with minimum FAR for boundary line adjustments and
lot mergers.
Vote on Motion: 6-0. Motion declared carried unanimously.
STAFF REPORT ON DOWNTOWN URBAN REVITALIZATION AMENDMENTS:
Mayor Haila noted the item had been pulled.
HEARING ON ZONING TEXT AMENDMENT FOR FRONT YARD PARKING AND
DRIVEWAY STANDARDS: Mayor Haila opened the Public Hearing. Moved by Corrieri,
seconded by Beatty-Hansen, to continue hearing to February 28, 2023.
Vote on Motion: 6-0. Motion declared carried unanimously.
HEARING ON REZONING PLANNED UNIT DEVELOPMENT (PUD) WITH MASTER
PLAN FOR 3216 TRIPP STREET – BAKER SUBDIVISION, LOT 27 FROM
RESIDENTIAL LOW DENSITY (RL) TO RESIDENTIAL MEDIUM DENSITY (RM)
WITH PUD OVERLAY AND MASTER PLAN: Planning and Housing Director Diekmann
explained the amendment and the density limit, highlighting that one of the qualifying criteria for
a LIHTC application is to have zoning for the proposed project in place for the subject property.
The proposed rezoning request is to allow for a medium density residential development as small
apartment buildings, townhomes, or duplexes. The proposed PUD Master Plan identifies the
proposed uses of the site along with the minimum and maximum number of units, parking
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allowances, and building types, with standards that require a future Major Site Development Plan
approval by the City Council prior to development of a specific project on the site.
Director Diekmann furthered that the current Ames Plan 2040 land use designation of the site is
RN-2. The RN-2 land use designation is reflective of existing neighborhoods primarily developed
prior to 2000 with a mix of single family, two-family, and some multi-family development. RN-2
land use description identifies a mix of corresponding zoning districts to implement the goals and
policies of this designation. While primarily intended for one- and two-family development types,
it also includes a selective option for medium density residential (RM) zoning for development of
small apartments and townhomes in clusters within or adjacent to established neighborhoods,
which in this case, complies with the Plan and meets the City’s overall housing goals.
The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak.
Moved by Betcher, seconded by Corrieri, to pass on first reading an ordinance Rezoning Planned
Unit Development (PUD) with Master Plan for 3216 Tripp Street – Baker Subdivision, Lot 27
from Residential Low Density (RL) to Residential Medium Density (RM) with PUD Overlay and
Master Plan.
Roll call Vote: 6-0. Motion declared carried unanimously.
HEARING ON AMENDMENT TO CONTRACT REZONING AGREEMENT FOR 798 N.
500TH AVENUE (NORTH SUNSET RIDGE): Planning and Housing Director Diekmann noted
that, per the City’s standards in Chapter 29 Article 15 of the Municipal Code regarding Master
Plan changes, the Planning and Zoning Commission has up to 90 days to consider the item and
make a recommendation concerning the Master Plan. Because quorum was not attained at the most
recent Planning and Zoning Commission meeting, staff requested that the City Council table
approving the revised Master Plan and only act on the Letter of Credit.
Mr. Diekmann explained that with the rezoning, the developer entered into a Contract Rezoning
Agreement that included provision for a financial contribution to the extension for sanitary sewer
line through the site and a separate section regarding a Master Plan for the zoning approval . The
developer was required to provide a one-time payment to the City within 14 days of the award of
the contract for construction of the sanitary sewer extension, which occurred at the January 10,
2023, City Council meeting. The developer requested an amendment to the rezoning agreement to
allow temporarily substituting a letter of credit for the cash security. Accepting the letter of credit
would defer cash payment to the City until March 31, 2023, which would coincide with the start
of construction of the sanitary sewer project. This request, explained Mr. Diekmann, is unusual in
that it is a change of terms to the agreement and City practice is to require cash security when there
is a defined contribution to a project rather than a percentage share. He emphasized that satisfying
this request should not set a precedent. Director Diekmann concluded by indicating that the bank
cannot deliver the letter of credit until the following day and the City Council would need to
approve the resolution contingent upon receipt.
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Mayor Haila opened and closed the Public Hearing when no one came forward to speak.
Moved by Betcher, seconded by Corrieri, to table the Resolution approving revised Master Plan.
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Gartin, seconded by Betcher, to adopt RESOLUTION NO. 23-049 approving change
to allow for acceptance of a Letter of Credit in the amount of $604,725, in lieu of cash security,
until March 31, 2023, contingent upon receipt of the Letter of Credit.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON 2021/22 CONCRETE PAVEMENT IMPROVEMENTS (STANGE AND
24TH): The Public Hearing was opened and closed by Mayor Haila when no one came forward to
speak. Moved by Gartin, seconded by Betcher, to accept the report of bids.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Betcher, seconded by Gartin, to adopt RESOLUTION NO. 23-050 approving final plans
and specifications and awarding contract to Con-Struct Inc. of Ames, Iowa, in the amount of
$4,252,314.23.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON 2022/23 DOWNTOWN STREET PAVEMENT IMPROVEMENTS –
ALLEY (5TH STREET-6TH STREET BETWEEN DUFF AVENUE AND DOUGLAS
AVENUE): Mayor Haila opened and closed the Public Hearing when no one came forward to
speak. Moved by Rollins, seconded by Gartin, to accept the report of bids.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Gartin, seconded by Betcher, to adopt RESOLUTION NO. 23-051 approving final plans
and specifications and awarding contract to Brothers Concrete of Des Moines, Iowa, in the amount
of $103,062.30.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON 2022/23 FIRE STATION 3 PCC REPLACEMENT: The Public Hearing was
opened and closed by Mayor Haila when no one came forward to speak. Moved by Rollins,
seconded by Gartin, to accept the report of bids.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Betcher, seconded Gartin, to adopt RESOLUTION NO. 23-052 approving final plans
and specifications and awarding contract to Brothers Concrete of Des Moines, Iowa, in the amount
of $228,269.50.
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Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON 2022/23 SEAL COAT PAVEMENT IMPROVEMENTS AND
NEIGHBORHOOD CURB PROGRAM PROJECT (MURRAY DRIVE -
NORTHWESTERN AVENUE TO GRAND AVENUE): Mayor Haila opened and closed the
Public Hearing when no one came forward to speak. Moved by Betcher, seconded by Gartin, to
accept the report of bids.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Rollins, seconded by Betcher, to adopt RESOLUTION NO. 23-053 approving final
plans and specifications and awarding contract to Manatt’s Inc. of Ames, Iowa, in the amount of
$722,863.45.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
ZONING TEXT AMENDMENT TO AMEND THE HOME OCCUPATION
REGULATIONS: City Attorney Mark Lambert noted that after the First Reading of the Home
Occupation text amendment, staff found additional places where Home Occupations were
referenced in the Zoning Ordinance. These references have been addressed in the amendment with
no changes to Sec. 29.1304 or Sec. 29.1304A.
Mayor Haila opened and closed the Public Input when no one came forward to speak.
Moved by Gartin, seconded by Rollins, to amend consistent with the draft provided by the City
Attorney.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Betcher, seconded by Gartin, to pass on second reading an ordinance amending Zoning
Text regarding Home Occupation Regulations.
Roll Call Vote: 6-0. Motion declared carried unanimously.
DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted there were no
items to consider.
COUNCIL COMMENTS: Council Member Gartin said, “Go Iowa State!”
Council Member Junck thanked ex officio Bryce Garman for his service representing Iowa State
University Students the past nine months and wished him all the best in his future endeavors.
Ex officio Jacob Ludwig also shared his thanks to Mr. Garman for his service, noting that Student
Government would hopefully have a long-term replacement for ex officio.
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Mayor Haila thanked Mr. Ludwig for filling in and echoed the thanks to Mr. Garman for his
service. He also noted that the third Community Conversation on Mental Health, focusing on
Resiliency with keynote speaker Lindsey Fennelly, would be held at the Ames Community School
District offices in the School Board Room from 6:30-8:30 p.m. on January 26, 2023. He invited
the City Council to attend, highlighting that work has been done to get the message out to Ames
and Iowa State University students and sharing his hope that many can attend the event.
ADJOURNMENT: Moved by Gartin, seconded by Corrieri, to adjourn the meeting at 7:49 p.m.
Vote on Motion: 6-0. Motion declared carried unanimously.
__________________________________ ____________________________________
Carly M. Watson, Deputy City Clerk John A. Haila, Mayor
__________________________________
Renee Hall, City Clerk
MINUTES OF THE SPECIAL MEETING OF THE AMES CITY COUNCIL
AMES, IOWA JANUARY 17, 2023
The special meeting of the Ames City Council was called to order by Mayor John Haila at 5:15
p.m. on the 17th day of January, 2023, in the City Council Chambers in City Hall, 515 Clark
Avenue, pursuant to law. Present were Council Members Bronwyn Beatty-Hansen, Gloria Betcher,
Tim Gartin, Amber Corrieri, Rachel Junck, and Anita Rollins. Ex officio Member Bryce Garman
was absent.
CONSENT AGENDA: Moved by Betcher, seconded by Corrieri, to approve the consent agenda.
1. Resolution approving Economic Development Assistance contract with Berdex USA including
a $5,710 grant from the Hotel/Motel Tax Fund balance
Roll Call Vote: 6-0. Resolution declared carried/adopted, signed by the Mayor, and hereby made
a portion of these Minutes.
WORKSHOP ON 2023-2028 CAPITAL IMPROVEMENTS PLAN: City Manager Steve
Schainker opened the meeting by stating that Department heads would be outlining the Capital
Improvements Plan (CIP) for fiscal years 2023/24 through 2027/28. He noted City Council and
public could expect to see projects related to land, building, infrastructure, and major
equipment/vehicles. City Manager Schainker also acknowledged the challenges being faced due
to increasing costs due to shortage of skilled labor, supply chain issues, and rising int erest rates.
Two projects pointed out to illustrate how these challenges are having an impact were the East
Lincoln Way Water Tower project, and the Nutrient Reduction Project at the Water Pollution
Control Facility. City Manager Schainker stated a common theme that could be observed in this
CIP was delaying projects in order to adjust to higher prices, and in some cases eliminating the
project. He noted bonds for the Fitch Family Indoor Aquatic Center would be issued over a term
of several years, with the largest issuance taking place in fiscal year 2024/25. These would be
partially offset by a cutback of $10.9 million dollars from the Public Works transportation project
budget for that year to relieve the burden on taxpayers.
PUBLIC SAFETY:
Fire
Fire Chief Rich Higgins presented on behalf of the Fire Department. The first project he addressed
was the need for a Fire Apparatus Replacement, which had a 12% project cost increase. He noted
the requested funding for this project will allow the Fire Department to refurbish the current Engine
2 once it its replaced, so it can be maintained as a reserve vehicle for the next 10 years. A new
project presented by Chief Higgins was the Station Alerting System Replacement. He noted the
current system is 14 years old and has begun to lose functionality as other technology in the City
is updated. Chief Higgins noted updating the system will also allow for redundancy for added
security as well. He stated computer updates were being delayed in order to free up funds for th e
new Station Alerting System.
City Manager Schainker noted even when there is a budgeted vehicle for the coming year, the
delivery date may be delayed, and costs will continue to fluxuate during that time.
UTILITIES PROGRAM:
Electric Services
Director of Electric Services Donald Kom introduced the Electric Services Department request for
CIP over the next five fiscal years. Director Kom echoed City Manager Schainker by highlighting
several projects that, due to materials and other factors, have been delayed. He noted one of the
areas where Electric Services is requesting more funding is in the area of Electric Vehicle
Infrastructure as the Electric Department looks at adding additional charging stations for electric
vehicles. He cited the Climate Action Plan as informing this priority. Director Kom also noted the
department is seeking state and federal funds for those projects to reduce the amount of out of
pocket costs for the City. Another area that had increased funding requests were for street light
and line relocation, which is coordinated with the timeline of projects conducted by Public Works.
Director Kom cited preparing for a diversified workforce as the reasoning behind the Electrical
Distribution Universal Locker project. With recent national events, he also noted Substation
Security as an area of priority, leading to a greater funding request for that area as the Electric
Department seeks to do everything possible in the short-term to make the substations a less likely
target.
The Power Plant, which Director Kom stated constitutes 50% of the five-year CIP budget requests
for the Department, has requested funding to make Combustion Turbine Improvements as Unit #7
and Unit #8 need a major overhaul every 5-7 years. These upgrades allow for maintenance and
upkeep of the electric grid. Director Kom explained MISO has also expressed interest in the City
of Ames being more capacity-rich during the winter, which would necessitate updates to the
Combustion Turbine 2 Inlet Heating system. While not immediately necessary, Director Kom said
the Electric Services Department included the project to be prepared if MISO were to change that
requirement.
Director Kom noted a large portion of the requests were centered around updates and securing
replacement parts for future repairs for boiler life at the Power Plant. He also expressed that the
Waste to Energy (WTE) study that was recently presented to the City Council would play a role
in determining what future requests would look like. He stated the Electric Services Department
evaluated what needs were critical for updates and what could be flexible to respond to the eventual
decision with WTE.
Water Production/Treatment
John Dunn, Director of Water and Pollution Control, highlighted facility improvements at the
Water Treatment Plant, which he noted were a collection of small standalone projects that were
not a part of bigger CIP projects. He noted there were projects in this group that had been delayed,
but none of the delayed projects would create a jeopardy for the system. Physical and cyber
security improvements motivated by the 2020 Vulnerability Study were included at a decreased
cost from what was previously projected, as modifications to the plan allowed for eliminating an
access-control system change out. Director Dunn also noted that supply chain issues had affected
the Water Plant’s ability to replace Advanced Metering Infrastructure, so those funds had been
carried forward to future fiscal years to rebuild the meter inventory when they are available.
One project that generated discussion amongst the City Council was the Prairie View Industrial
Center elevated tank. This project was delayed due to costs, as pricing for the tanks remain volatile
due to rising steel plate costs and increased delivery wait times for parts. City Manager Shainker
noted that there is a balance between targeted industry policy and making big investments ahead
of development, and that City staff were evaluating and keeping an eye on the needs of the area.
Other projects discussed were: SAM Pump Station Improvements, new Five Million Gallon
Reservoir, Ada Hayden Water Quality Study, Lime Lagoon Improvements, and Well Controls
Rehabilitation.
Water Pollution Control
Director Dunn then moved on to Water Pollution Control projects: Nutrient Reduction
Modifications, Cogeneration System Maintenance, Watershed-Based Nutrient Reduction, WPC
Plant Facility Improvements, Lift Station Improvements, WPCE Electrical System Maintenance,
and Clarifier Maintenance.
The Nutrient Reduction Modifications-Phase 1 was discussed thoroughly as it was a significant
price increase. Director Dunn noted the plan had been adapted to be robust but removes the need
to be dependent on one vendor. Mayor Haila expressed concern over the ballooning costs. Director
Dunn noted the City cannot complete the project on their own, there must be support at the state
level as well. He also noted that the facility at the Water Pollution Control (WPC) plant is ten years
past its design capacity, and this new project gives the WPC more capacity to meet the growing
needs of the community. Director Dunn stated that although the second phase of this project is
about 12 years in the future, it can be accelerated to meet capacity needs if necessary. He noted
part of the balance of this project is staying a step ahead, but not getting too far ahead to be
responsive. City Manager Schainker again stated that balance is key when evaluating CIP budgets.
Director Dunn noted the Cogeneration System Maintenance was delayed in the CIP in order to be
in position to better respond to the WTE study results.
In conjunction with the City’s funding for the Watershed-Based Nutrient Reduction project, grant
dollars are also being utilized to fund this project. These improvements can also be “banked” as
credit towards future, potentially stricter requirements that may come about. Director Dunn also
noted relationships being built between Ducks Unlimited, Iowa DNR, the Iowa Department of
Agriculture and Land Stewardship, the US Department of Agriculture, and Story County
Conservation as being an important part of these efforts. Director Dunn shared staff is at capacity
with this project, which is a current restraint on what they can do.
Public Works
Public Works Director John Joiner opened his presentation with a video recap of the last year’s
projects. He noted Public Works continues to push their construction season as long as weather
allows. Director Joiner then walked through the proposed projects for each division as follows:
• Water Distribution: Ames Plan 2040 Utility Infrastructure and Water System
Improvements.
• Sanitary Sewer System: Ames Plan 2040 Sewer Utility Infrastructure, Sanitary Sewer
System Improvements, and Clear Water Diversion initiatives identified in Public Works
CIP requests.
• Stormwater Management: South Skunk River Improvements, Stormwater Erosion Control
Program, Low Point Drainage Improvements, Stormwater Improvement Program,
Stormwater Quality Improvements, and Stormwater Detention/Retention Maintenance.
• Resource Recovery: Resource Recovery System Improvements.
Director Joiner answered Council Member Betcher’s inquiry if there has been any feedback from
affected neighborhoods in the Low Point Drainage Improvements by stating that there has been a
positive response to the results of this program.
Director Joiner noted Public Works programmed for keeping the Resource Recovery Plant (RRP)
running as usual, keeping maintenance at capacity current status, and waiting for further direction
from City Council as a result of the WTE study. He also noted any change in the City’s WTE
approach will take years to implement, so maintenance of the current system is crucial.
TRANSPORTATION PROGRAM: Director Joiner walked through the proposed projects for
each division as follows:
Street Improvements: Arterial Street Pavement Improvement, Asphalt Street Pavement
Improvements, Concrete Pavement Improvements, Collector Street Pavement Improvements, Seal
Coat Pavement Improvements, South 16th Street Roadway Widening, Campustown Public
Improvements, Alley Pavement Improvements Program, Right-of-Way Restoration, Downtown
Street Pavement Improvements, and CyRide Route Pavement Improvements. Director Joiner
noted the Arterial Street Pavement Improvement would be Airport Road.
Shared Use Paths: Shared Use Path System Expansion, Multi-Modal Roadway Improvements, and
Shared Use Path Maintenance. Director Joiner noted E. Lincoln Way (Carnegie Ave to Dayton
Ave) was slotted to be the focus of the Shared Use Path System Expansion.
Traffic Improvements: Intelligent Transportation System Program, Traffic System Capacity
Improvements, Traffic Signal Program, Accessibility Enchantments Program, Metropolitan
Transportation Plan Update, and Regional Transportation Count Program. Director Joiner thanked
the Iowa Department of Transportation (IDOT) for being a great partner in these projects.
Street Rehabilitation: Pavement Restoration, US 69 Improvements, Bridge Rehabilitation, Salt
Storage Facility Improvements, Streetscape Enhancements, and Neighborhood Replacement
Program.
Traffic Safety Engineer, Damien Pretziger, stated for the City Council that Public Works took all
the information from Lincoln Corridor Study and put it into the CIP. This has allowed for Public
Works to be sure there is no “rework” being done between projects. Director Joiner noted City
Staff makes sure to coordinate as much as possible with the IDOT.
Justin Clausen, Public Works Operations Manager, expressed to the City Council that the IDOT
has taken the needs and schedules of students, Iowa State Gamedays, and other community events
into account when planning their work timelines.
Airport: Airport Improvements, including fencing and pavements improvements are anticipated.
These priorities are developed from the annual site visit from the Federal Aviation Administration.
In answer to Council Member Gartin’s question about the ability of the City to reprioritize CIP
projects Director Joiner noted that the Bike/Ped Plan Workshop, and the direction that comes about
after that will most likely change current plans and Public Works is prepared to adapt.
Transit System: Vehicle Replacement, CyRide Facility Improvements, CyRide Technology
Improvements, CyRide Shop/Office Equipment, and Bus Stop Improvements. Director Barb Neal
noted the emphasis of Transit’s CIP requests are vehicle replacement and rehabilitation, as well as
building improvements and expansion. She noted these two areas account for about 95% of the
departments CIP request. Director Neal noted they are planning to replace 24 large busses and will
be adding six battery electric buses to the CyRide fleet, eventually building up to 11 electric busses.
Council Member Gartin inquired about the life of the electric batteries. Director Neal responded
the batteries are still about a six-year lifespan, but noted technology is continuing to change and
grow and they will be following that closely, as well as looking for grant funding. She noted the
Transit Board is also being conservative in its approach to funding.
Director Neal also noted they had received grant funding to replace seven 40’ busses, but they may
not be received when anticipated due to supply chain issues. She also noted grant funding was
secured to replace areas of the CyRide facility that were over 40 years old, improving safety and
air quality.
CyRide Facility Improvements include shop rehabilitation program, fire suppression upgrades,
fueling system upgrades, and constructing or expanding a facility. Director Neal also noted
Technology Improvements are on their radar. She noted continued investment in infotainment
monitors is included in the CIP request, as well as money for concrete improvements fiscal year
2025.
CUTLURE AND RECREATION PROGRAM: Parks and Recreation Director Keith Abraham
noted this CIP will contain a reduced number of projects compared to past CIP requests, due to
higher costs, as well as focusing on maintenance and meeting new needs. He then walked through
and summarized the following projects:
Parks and Recreation: Indoor Aquatic Center, Park System/Facility Improvements, Playground
Equipment Improvements, ADA Transition Plan Improvements, Homewood Golf Course,
Ames/ISU Ice Arena, Ada Hayden Heritage Park, Moore Memorial Park, Hayden’s Preserve Park
Development, and Furman Aquatic Center.
Director Abraham noted the McDorman property is not included in CIP, which Parks and
Recreation is looking to purchase in May. He also noted he was not going to go in depth on the
Fitch Family Indoor Aquatic Center as it has been discussed in depth, but stated the price shown
in the CIP draft was from April of 2022, and was a base bid for just the facility, without the walking
track and multipurpose space. With rising costs, this bid is potentially anticipated to increase.
Director Abraham noted hope to have updated cost estimates and designs by the end of March.
City Manager Schainker noted there were other potential revenue sources that could be explored
for the Fitch Family Aquatic Center that were not included in the revenues currently shown, as
they were dependent on City Council direction. He also noted that in the CIP City Staff tried to
match the issuance of bonds to match with the cash flow needed. Public Works was asked to cut
back in order to lessen the burden on taxpayers. City Manager Schainker also noted that the draft
CIP for Fitch Family Indoor Aquatic Center was worst case scenario, as he is hopeful there will
be funds from the Investment District to help offset the debt.
Director Abraham pointed out 16 playground replacements in the five-year plan, as Parks and
Recreation strives to include inclusive pieces. Funding for these requests were increased due to
higher costs. He noted as the playground equipment is updated the City is working to make
playgrounds compliant with ADA requirements. Director Abraham noted an audit was completed
last year and staff is focusing on accessible routes, proper signage, and proper heights for drinking
fountains. He also stated the City of Ames has roughly 40 playgrounds and has about 12 years to
bring these sites into compliance, and all new construction must be compliant with ADA
guidelines.
City Manager Schainker stated he wanted to give credit to Director Abraham for taking initiative
to make these improvements. He stated it also shows the City is being proactive because staff
believe in it, not because staff are being forced to and it speaks to the City Council’s goal of being
an inclusive community.
The Ames/ISU Ice Arena will need to have the sand base releveled and planned for every year. At
Ada Hayden Director Abraham explained the plan of doing some improvements, taking care of
beaver issues, and putting in a kid friendly fishing area, as well as increasing the width of some
paths. He also noted the Bike/Pedestrian Plan will have the potential to impact future CIP requests
as Parks and Recreation accommodates City Council’s direction from that meeting.
Cemetery:
Cemetery Improvements include new fencing at Ontario Cemetery as well as purchasing three
more columbaria at Ames Municipal Cemetery. Director Abraham noted the capacity of the
columbaria is 48, and there is a continued demand for niches.
OTHER:
Library
City Manager Schainker noted it has been 10 years since the Library was expanded, and it is time
for carpet replacement.
Downtown Façade Program
City Manager Schainker explained program funding was upped to $75,000.00.
Campustown Façade Program
City Manager Schainker expressed there was no change to the funding amount.
Neighborhood Improvement Program
City Manager Schainker noted interest in this program has slowed down, and there is $50,000.00
in the fund for physical improvements.
City Hall Improvements
City Manager Schainker explained the request for funding has been increased due to rising costs
in materials and the age of some of the major systems. He noted that parts of the HVAC need to
be redone and he has also requested funding for carpet which is labor intensive.
Finance Director Corey Goodenow reminded the City Council the State of Iowa limits the City’s
ability to issue bonds. He noted the City of Ames has a policy to reserve 25% of available debt
capacity for emergencies. He cited the 65% available un-reserved debt capacity as a positive
number that helps the City when going out for bonds as that represents good fiscal management
historically. Director Goodenow noted the City has no control over the bond market, but what can
be controlled is the City’s debt and debt service schedule. He noted the City has been focusing on
this area.
City Manager Schainker noted that looking forward to items not included in this CIP are:
Relocation of Fire Station #2, new Animal Control Facility, new Fourth Fire Station, Development
of new West-side Community Park, and additional Gym Space. He noted these would need to be
evaluated in the future. City Manager Schainker also noted Public Input would be taken at the next
City Council Meeting.
DISPOSITION OF COMMUNICATIONS TO COUNCIL: There were no dispositions to City
Council.
COUNCIL COMMENTS: Council Member Gartin stated the CIP is the most important thing
that the City Council does in the course of the year, he felt the weight of the responsibility, and he
was excited to get started. He also expressed thanks to City Manager Schainker and staff for paving
the way for these discussions.
Mayor Haila noted that there was a wonderful MLK celebration the night before, where Council
Member Rollins was the keynote speaker.
ADJOURNMENT: Moved by Betcher, seconded by Rollins, to adjourn the meeting at 8:16 p.m.
Vote on Motion: 6-0. Motion declared carried unanimously.
MINUTES OF THE CITY COUNCIL RETREAT
AMES, IOWA JANUARY 28, 2023
The Ames City Council was called to order by Mayor John Haila at 8:45 a.m. on the 28th day of
January, 2023 in the Homewood Golf Course Clubhouse, 401 East 20th Street. City Council
Members present were Gloria Betcher, Tim Gartin, Bronwyn Beatty-Hansen, Rachel Junck, and
Anita Rollins. Amber Corrieri joined the meeting electronically. City Manager Steven Schainker,
City Attorney Mark Lambert, Assistant City Manager Brian Phillips, and Assistant City Manager
Deb Schildroth were also present.
COUNCIL GOAL UPDATE:
Mayor Haila invited Assistant City Manager Brian Phillips to review the status of the City
Council’s goals. The Council reviewed the goals, and the specific outcomes to be accomplished
in the tasks were modified.
Staff reviewed the Planning Program of Work. The effective decision-making materials were
reviewed.
It was moved by Gartin, seconded by Rollins to have staff re-evaluate the City Council’s
involvement in the watersheds. Motion carried unanimously.
ADJOURNMENT: It was moved by Betcher, seconded by Junck, to adjourn the meeting.
Motion carried unanimously. The meeting adjourned at 12:40 p.m.
MINUTES OF THE SPECIAL MEETING OF THE AMES CITY COUNCIL
AMES, IOWA JANUARY 31, 2023
The special meeting of the Ames City Council was called to order by Mayor John Haila at 6:00
p.m. on the 31st day of January, 2023, in the City Council Chambers in City Hall, 515 Clark
Avenue, pursuant to law. Present were Council Members Bronwyn Beatty-Hansen, Gloria Betcher,
Amber Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins.
HEARING ON PRAIRIE VIEW INDUSTRIAL CENTER WATER AND SANITARY
SEWER CONNECTION FEE DISTRICT: Mayor Haila opened the Public Hearing.
Richard Deyo, of 505 8th Street #2, expressed his opposition to the ordinance.
Randy Brekke, of 6020 E. Lincoln Way, sought clarification that his property on Parcel 42 would
be subjected to the onetime connection fee. Public Works Director John Joiner responded, stating
Parcel 41 was eligible to be included in the exemption, but Parcel 42 would be subjected to the
full connection fees as the ordinance was currently written. He furthered that Mr. Brekke would
have the opportunity to put in a septic system and be considered a continuing customer with the
IRUA if he was 200 feet or more from the new infrastructure. Municipal Engineer Tracy Peterson
clarified an opportunity for an exemption of the property, where instead of treating Parcel 42 at
the per acre cost, the property owner could request the residential rate for Parcel 42. She stated the
City Council could pass the ordinance as is, followed by a motion to allow one residential
connection on 42, or could direct amendments to the ordinance to include Parcel 42 to be treated
as an existing residence. She also noted these situations were planned for in the ordinance by
allowing individual properties to be brought before the City Council for an exception. City
Attorney Mark Lambert confirmed there was language in the ordinance allowed for an exception.
He stated Section 5A could be amended to include Parcel 42 to that list, which would solve the
problem and recommended a motion to amend the ordinance.
The Mayor closed the Public Hearing when no one else came forward to speak.
Moved by Gartin, seconded by Betcher, to amend Section 5A to include Parcel 42.
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Betcher, seconded by Corrieri, to move on first passage as amended.
Roll Call Vote: 6-0. Motion declared carried unanimously.
BICYCLE AND PEDESTRIAN MASTER PLAN: Traffic Engineer Damion Pregitzer opened
the presentation of the Bicycle and Pedestrian Master Plan by explaining Public Input would be
gathered through the email address walkbikeroll@cityofames.org. He noted emails would be
forwarded to the consultant for the project, Adam Wood, of Toole Design. Mr. Wood noted there
would be three main sections to his presentation:
• Public Input
• Existing Conditions
• Wayfinding Concepts
Mr. Wood stated the project is currently wrapping up Public Input-Phase One, which focused on
raising awareness and identifying needs. This phase has been impacted by COVID-19 and has led
to a focus on virtual and online engagement. Toole Design and the City of Ames reached out to
city groups, conducted polls, and utilized social media. The compilation of responses identified
themes such as ease of use, accessibility, and safety as important values from community
respondents. The survey was open for a month and received 393 responses. Mr. Wood noted the
survey results were very underrepresented in the ages of 18-24. Due to this, a tabling event was
done at ISU where approximately 40 students provided input.
Council Member Gartin questioned how the City Council should think about the needs of those
under 18. Mr. Wood responded a key aspect of considering the ways in which people walk or bike
is whether people are alone or with another person or family member which factors into
willingness of the distance they will cover. He stated the design team is keeping in mind the needs
of children, and their parents concerns, as they evaluate the responses received. Council Member
Betcher questioned the low percentage of feedback that was attributed to college student age. Mr.
Wood clarified his understanding is that it is a recurring challenge to get large numbers of people
to respond to these projects. He explained that despite low participation, the link was shared with
various ISU organizations to share with their membership. Engineer Pregitzer added that this
situation demonstrated one of the reasons staff has the Community Advisory Committee (CAC) to
provide input and stated staff is open to new outreach strategies. He also noted that this current set
of statistics gives a strong starting point to evaluate further efforts.
Mr. Wood explained most participants live and work in Ames. Walking and running, as well as
biking, were utilized by the majority of people who took the survey. Half the population who
responded to the survey are walking or running daily. Survey participants said they would like to
walk or bike more. Top destinations listed were parks and green spaces, with schools and
entertainment also ranking as popular destinations. Entertainment and restaurants were identified
as areas where people would like to walk or bike to more. Priorities put forth by survey participants
were more places to bike followed closely by safer places to cross the street.
Student feedback at the Iowa State Sustainability Fair consisted of about 40 people, with 90 percent
of those participants being students. Identified issues were path surface conditions and facilitating
better car interactions.
The CAC was identified as a partner for the project. They have participated in a vision and goals
survey and will have further meetings from February to April to address conditions, facility types,
network recommendations, wayfinding, and priorities of the project.
Mr. Wood continued his explanation by noting the study is based on the diversity of people, with
consideration to different characteristics such as physical ability and age that influence experience.
He also stated that nationwide statistics indicate roughly 33 percent of people say they are not
comfortable or interested in biking no matter what the conditions are. Mr. Wood expanded on a
Vision and Goals survey taken by CAC and the Technical Advisory Committee (TAC). He put
forth a draft that had been designed from discussion around this survey. Respondents wanted an
emphasis on inclusivity. There was consensus that the most important aspect of the proposed
statement was “every resident, regardless of age, ability, or identity.” A revised statement was
derived from this survey feedback which will be shared with the committees for further work or
approval before Toole Design returned for direction from the City Council.
Improving safety by eliminating crashes, fatalities, and serious injuries were part of the goals
respondents were hopeful to see accomplished by an improved bike and pedestrian plan. Equity
was also examined as an element of the survey and participants were able to state why equity in
the plan was important to them.
As a result of the survey and public input Mr. Wood put forth the revised goals of the project:
• Safe and Comfortable
• Connected and Easy
• Healthy and Sustainable
• Equitable and Accessible
Engineer Pregitzer added there will be a policy review as a part of this plan as staff want to ensure
the plan is implemented for both retrofitting and new construction. He noted in the final plan there
will be a range of accommodation options for the City Council to consider.
Mr. Wood them moved to the Existing Conditions portion of his presentation with three main
focuses: plan and policy review, network evaluation, and a state of active transportation report.
Key themes were wanting to see a multimodal vision, safety and comfort of all users, expanding
transportation choice, identifying priorities for investments, designing with best practices,
crossing/intersection safety, and connectivity.
Network Evaluation examined maps that showed existing bikeways, existing sidewalks and gaps,
bike trip origins, bike trip destinations, which areas were seeing the most annual pedestrian and
bike trips, trips taken, and the length (distance) of trips. Locations with bike and pedestrian crashes
were shown and discussed, as well as stress areas and crossing gaps. Mr. Wood and Engineer
Pregitzer shared with the City Council that these maps and data points were one piece of the puzzle
that was being evaluated in totality as they examined the big picture. They stated this data was to
help identify hotspots, give staff a way to measure progress moving forwards, and give starting
points for the study to consider as they worked to evaluate what is needed to make the project
successful. Engineer Pregitzer stated this study and data was taking a fresh look at current
standards and best practices. The City Council engaged in thorough conversation regarding their
reactions to the data, relevant experiences and observations, and what it may mean for the Bicycle
and Pedestrian Master Plan.
The final emphasis of the presentation, wayfinding, was showcased as following five steps:
planning, orientation, decision making, confirmation, and destination recognition. Mr. Wood
explained, for the purpose of this study, the main focus was on orientation, decision making, and
confirmation. Best processes were shared, as well as potential design concepts. Mr. Wood then
concluded his presentation with a potential timeline for the rest of the project. Engineer Pregitzer
encouraged the community to continue to provide input via the Walk Bike Roll Ames webpage.
DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there were
four items to consider.
The first item was an email from Alan Hulsebus regarding concern for the City’s use of LED lights.
Moved by Beatty-Hansen, seconded by Betcher, to get a memo from staff on current night lighting
policy (Night Sky) and which types of light fixtures were utilized by the City and why.
Vote on Motion: 6-0. Motion declared carried unanimously.
The next item was from Will Nye, who was following up from his previous comments on the South
Grand Extension crossings during Public Forum during the prior meeting. Mayor Haila stated
Director Joiner would follow up to let Mr. Nye know his correspondence has been forwarded to
Engineer Pregitzer.
The third item was from Mike Templeton regarding downtown parking.
Moved by Beatty-Hansen, seconded by Corrieri, to respond to Mr. Templeton that no action will
be taken at this time.
Vote on Motion: 6-0. Motion declared carried unanimously.
An email from Steve Martin regarding the need for a sidewalk on North Hyde and Grant Avenue
was the final item. Mayor Haila noted the area in question was included in development
agreements and if the City was to put in the sidewalk it would make the agreement null and void
with the developers. Director Joiner stated he would follow up and inform Mr. Martin of this.
COUNCIL COMMENTS: Council Member Gartin shared his thanks to Director Joiner, Engineer
Pregitzer, and Mr. Wood for their work and expressed appreciation for the leadership of Director
Joiner, and the way he was taking care of the safety of citizens.
Council Member Betcher stated Thursday is George Washington Carver day and invited everyone
to a celebration event on campus.
Mayor Haila extended his thanks to RAGBRAI for selecting Ames as an overnight stop, and shared
he is looking forward to welcoming everyone to Ames. He also reminded everyone that the City
Council was kicking off budget review Friday, February 3,, 2023 at 2 p.m.
ADJOURNMENT: Moved by Betcher, seconded by Beatty-Hansen, to adjourn the meeting at
8:24 p.m.
Vote on Motion: 6-0. Motion declared carried unanimously.
MINUTES OF THE REGULAR MEETING OF THE AMES CIVIL SERVICE COMMISSION AMES, IOWA JANUARY 26, 2023 The Regular Meeting of the Ames Civil Service Commission was called to order by Chairperson Mike Crum at 8:15 AM on January 26, 2023. As it was impractical for the Commission members to attend in person, Commission Chairperson Mike Crum and Commission Member Harold Pike and Kim Linduska were brought in telephonically. APPROVAL OF MINUTES OF DECEMBER 15, 2022: Moved by Pike, seconded by Linduska, to approve the Minutes of the DECEMBER 15, 2022, Regular Service Commission meeting. Vote on Motion: 3-0. Motion declared carried unanimously. CERTIFICATION OF ENTRY-LEVEL APPLICANTS: Moved by Linduska, seconded by Pike, to certify the following individuals to the Ames City Council as Entry-Level Applicants: Aquatics Manager LeAnn Hawk 80 Client Support Specialist Jordan Hillock 79 Zac Hamburg 77 Process Maintenance Worker Thomas Bell 84 Chris Gibson 79 Ben Tompkins 79 Norman Banks 75 Water Meter Technician Ben Young 82 Berkley Dinsdale 81 Benjamin Ingham 79 Vote on Motion: 3-0. Motion declared carried unanimously.
COMMENTS: The next Regular Meeting of the Ames Civil Service Commission is scheduled for February 23, 2023, at 8:15 AM. ADJOURNMENT: The meeting adjourned at 8:17 AM. __________________________________ _______________________________________ Mike Crum, Chairperson Vicki Hillock, Commission Clerk
REPORT OF
CONTRACT CHANGE ORDERS
General Description Change Original Contract Total of Prior Amount this Change Contact
Public Works 2021/22 Seal Coat
Improvments and Water
System Improvements
(Stafford Avenue - E 13th St
purchase of Microsoft
Enterprise License
Period:
Item No. 4
Page 1 of 2
Applicant
NAME OF LEGAL ENTITY
Hy-Vee, Inc.
NAME OF BUSINESS(DBA)
Hy-Vee Fast and Fresh #2
BUSINESS
(515) 267-2949
ADDRESS OF PREMISES
636 Lincoln Way
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
Story
ZIP
50010
MAILING ADDRESS
5820 Westown Parkway
CITY
West Des Moines
STATE
Iowa
ZIP
50266
Contact Person
NAME
Kelly Palmer
PHONE
(515) 267-2800
EMAIL
kpalmer@hy-vee.com
License Information
LICENSE NUMBER
LE0003468
LICENSE/PERMIT TYPE
Class E Retail Alcohol License
TERM
12 Month
STATUS
Submitted
to Local
Authority
EFFECTIVE DATE
May 16, 2022
EXPIRATION DATE
May 15, 2023
LAST DAY OF BUSINESS
SUB-PERMITS
Class E Retail Alcohol License
PRIVILEGES
Item No. 5
Page 2 of 2
Status of Business
BUSINESS TYPE
Corporation
Ownership
Individual Owners
NAME CITY STATE ZIP POSITION % OF
OWNERSHIP
U.S.
CITIZEN
Andrew
Schroeder
Johnston Iowa 50131 AVP, Assistant
Controller
0.00 Yes
Michael Jurgens Des
Moines
Iowa 50312 Vice President,
Secretary
0.00 Yes
Jeremy Gosch Urbandale Iowa 50323 CEO, President 0.00 Yes
Insurance Company Information
INSURANCE COMPANY POLICY EFFECTIVE DATE POLICY EXPIRATION DATE
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
Page 1 of 2
Applicant
NAME OF LEGAL ENTITY
Hy-Vee, Inc.
NAME OF BUSINESS(DBA)
Hy-Vee Market Grille
BUSINESS
(515) 232-1961
ADDRESS OF PREMISES
640 Lincoln Way Market Grille
Area
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
Story
ZIP
50010
MAILING ADDRESS
5820 Westown Parkway
CITY
West Des Moines
STATE
Iowa
ZIP
50266
Contact Person
NAME
Kelly Palmer
PHONE
(515) 267-2949
EMAIL
kpalmer@hy-vee.com
License Information
LICENSE NUMBER
LC0045762
LICENSE/PERMIT TYPE
Class C Retail Alcohol License
TERM
12 Month
STATUS
Submitted
to Local
Authority
EFFECTIVE DATE
Aug 20, 2022
EXPIRATION DATE
Aug 19, 2023
LAST DAY OF BUSINESS
SUB-PERMITS
Class C Retail Alcohol License
PRIVILEGES
Item No. 6
Page 2 of 2
Status of Business
BUSINESS TYPE
Corporation
Ownership
Individual Owners
NAME CITY STATE ZIP POSITION % OF
OWNERSHIP
U.S.
CITIZEN
Jeremy Gosch Urbandale Iowa 50323 CEO, President 0.00 Yes
Andrew
Schroeder
Johnston Iowa 50131 Vice President,
Accounting
0.00 Yes
Michael
Jurgens
Des
Moines
Iowa 50312 Vice President,
Secretary
0.00 Yes
Insurance Company Information
INSURANCE COMPANY
EMPLOYERS MUTUAL
CASUALTY COMPANY
POLICY EFFECTIVE DATE POLICY EXPIRATION DATE
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
Page 1 of 3
Applicant
NAME OF LEGAL ENTITY
Hy-Vee, Inc.
NAME OF BUSINESS(DBA)
Hy-Vee #1 Clubroom
BUSINESS
(515) 292-5580
ADDRESS OF PREMISES
3800 West Lincoln Way Clubroom
Area
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
Story
ZIP
50014
MAILING ADDRESS
5820 Westown Pkwy
CITY
West Des Moines
STATE
Iowa
ZIP
50266
Contact Person
NAME
Kelly Palmer
PHONE
(515) 267-2949
EMAIL
kpalmer@hy-vee.com
License Information
LICENSE NUMBER
LC0040412
LICENSE/PERMIT TYPE
Class C Retail Alcohol License
TERM
12 Month
STATUS
Submitted
to Local
Authority
EFFECTIVE DATE
Oct 9, 2022
EXPIRATION DATE
Oct 8, 2023
LAST DAY OF BUSINESS
SUB-PERMITS
Class C Retail Alcohol License
Item No. 7
Page 2 of 3
PRIVILEGES
Catering
Status of Business
BUSINESS TYPE
Corporation
Ownership
Individual Owners
NAME CITY STATE ZIP POSITION % OF
OWNERSHIP
U.S.
CITIZEN
Andrew
Schroeder
Johnston Iowa 50131 AVP, Assistant
Controller
0.00 Yes
Michael Jurgens Des
Moines
Iowa 50312 Vice President,
Secretary
0.00 Yes
Jeremy Gosch Urbandale Iowa 50323 CEO, President 0.00 Yes
Insurance Company Information
INSURANCE COMPANY
EMPLOYERS MUTUAL
CASUALTY COMPANY
POLICY EFFECTIVE DATE POLICY EXPIRATION DATE
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE
Page 3 of 3
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
Page 1 of 2
Applicant
NAME OF LEGAL ENTITY
Hy-Vee, Inc.
NAME OF BUSINESS(DBA)
Hy-Vee Food Store #1
BUSINESS
(515) 292-5580
ADDRESS OF PREMISES
3800 W Lincoln Way
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
Story
ZIP
50014-0000
MAILING ADDRESS
5820 Westown Parkway
CITY
West Des Moines
STATE
Iowa
ZIP
50266
Contact Person
NAME
Kelly Palmer
PHONE
(515) 267-2949
EMAIL
kpalmer@hy-vee.com
License Information
LICENSE NUMBER
LE0000085
LICENSE/PERMIT TYPE
Class E Retail Alcohol License
TERM
12 Month
STATUS
Submitted
to Local
Authority
EFFECTIVE DATE
Oct 20, 2022
EXPIRATION DATE
Oct 19, 2023
LAST DAY OF BUSINESS
SUB-PERMITS
Class E Retail Alcohol License
PRIVILEGES
Item No. 8
Page 2 of 2
Status of Business
BUSINESS TYPE
Corporation
Ownership
Individual Owners
NAME CITY STATE ZIP POSITION % OF
OWNERSHIP
U.S.
CITIZEN
Andrew
Schroeder
Johnston Iowa 50131 AVP, Assistant
Controller
0.00 Yes
Michael Jurgens Des
Moines
Iowa 50312 Vice President,
Secretary
0.00 Yes
Jeremy Gosch Urbandale Iowa 50323 CEO, President 0.00 Yes
Insurance Company Information
INSURANCE COMPANY POLICY EFFECTIVE DATE POLICY EXPIRATION DATE
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
Page 1 of 2
Applicant
NAME OF LEGAL ENTITY
Hy-Vee, Inc.
NAME OF BUSINESS(DBA)
Hy-Vee Food & Drugstore #2
BUSINESS
(515) 232-1961
ADDRESS OF PREMISES
640 Lincolnway
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
Story
ZIP
50010-0000
MAILING ADDRESS
5820 Westown Parkway
CITY
West Des Moines
STATE
Iowa
ZIP
50266-0000
Contact Person
NAME
Kelly Palmer
PHONE
(515) 267-2949
EMAIL
kpalmer@hy-vee.com
License Information
LICENSE NUMBER
LE0000095
LICENSE/PERMIT TYPE
Class E Retail Alcohol License
TERM
12 Month
STATUS
Submitted
to Local
Authority
EFFECTIVE DATE
Oct 20, 2022
EXPIRATION DATE
Oct 19, 2023
LAST DAY OF BUSINESS
SUB-PERMITS
Class E Retail Alcohol License
PRIVILEGES
Item No. 9
Page 2 of 2
Status of Business
BUSINESS TYPE
Corporation
Ownership
Individual Owners
NAME CITY STATE ZIP POSITION % OF
OWNERSHIP
U.S.
CITIZEN
Andrew
Schroeder
Johnston Iowa 50131 AVP, Assistant
Controller
0.00 Yes
Michael Jurgens Des
Moines
Iowa 50312 Vice President,
Secretary
0.00 Yes
Jeremy Gosch Urbandale Iowa 50323 CEO, President 0.00 Yes
Insurance Company Information
INSURANCE COMPANY POLICY EFFECTIVE DATE POLICY EXPIRATION DATE
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
515.239.5133 non-emergency
Administration
fax
Smart Choice
To: Mayor John Haila and Ames City Council Members
From: Lieutenant Mike Arkovich, Ames Police Department
Date: January 11, 2023
Subject: Beer Permits & Liquor License Renewal Reference City Council Agenda
The Council agenda for February 14th, 2023, includes beer permits and liquor license
renewals for:
•Wal-Mart Supercenter 4256, (534 South Duff Ave) Class E Liquor License with
Class B Wine Permit, Class C Beer Permit (Carryout Beer), and Sunday Sales
•Buffalo Wild Wings, (400 South Duff Ave) Class C Liquor License with Outdoor
Service and Sunday Sales
•Noir, LLC. (405 Kellogg) Class C Liquor License with Outdoor Service and
Sunday Sales
A review of police records for the past 12 months found no liquor law violations for the
above locations. The Ames Police Department recommends the license renewal for the
above businesses.
Item No. 10
COUNCIL ACTION FORM
SUBJECT: APPOINTMENT OF A CITY REPRESENTATIVE TO THE CENTRAL IOWA
REGIONAL HOUSING AUTHORITY (CIRHA) BOARD OF COMMISSIONERS
BACKGROUND:
In March 2011, the City Council approved a 28E intergovernmental agreement with Central Iowa
Regional Housing Authority (CIRHA) to operate and administer the City’s Section 8 Housing
Choice Voucher Program within the Ames jurisdiction. As part of the 28E agreement, the City
Council authorized the Mayor to appoint a member and an alternate to represent the City on
CIRHA’s Board of Commissioners.
At the October 22, 2013, City Council meeting, Housing Coordinator Vanessa Baker-Latimer
was appointed as the primary representative for Ames on CIRHA’s Executive Board of
Commissioners. Her current term will expire on February 25th (see attached letter). Therefore,
she will need to be reappointed for another three-year term. Staff is currently working to identify
a person to serve as an alternate.
ALTERNATIVES:
1. The City Council can approve a Resolution re-appointing Housing Coordinator Vanessa
Baker-Latimer as the primary Board Member Representative to the CIRHA Executive Board of
Commissioners for the City of Ames.
2. The City Council can direct staff to identify another person as the primary Board Member
Representative to the CIRHA Executive Board of Commissioners for the City of Ames.
CITY MANAGER'S RECOMMENDED ACTION:
In support of the City Council’s affordable housing goals, it is important that a representative be
appointed for the City of Ames to this board.
It is the recommendation of the City Manager that the City Council adopt Alternative #1.
1
ITEM #: 12
DATE: 02-14-23
DEPT: Admin.
COUNCIL ACTION FORM
SUBJECT: MEMORANDUM OF UNDERSTANDING WITH IOWA STATE
UNIVERSITY FOR EMERGENCY OPERATIONS FACILITIES BACKUP
BACKGROUND:
The City and Iowa State University (ISU) each plan for emergency situations that impact
their respective jurisdictions. In major events, the Emergency Operations Center (EOC)
or Incident Command Center (ICC) of either entity may be activated. The EOC/ICC is a
designated location where the response to a major incident is planned and managed. In
a major disaster, the possibility exists that the primary location for Ames or ISU’s
EOC/ICC will not be available.
To prepare for such a situation, City and University staff have developed a
Memorandum of Understanding (MOU) that allows each entity to use the other’s
EOC/ICC location as a backup location (attached). The agreement outlines the
responsibilities of the party that is providing the alternate facility and the responsibilities
of the party that is using the alternate facility.
Under the MOU, a request to use the other party’s facility as a backup will be
considered a priority over other events, except emergencies requiring the facility by its
owner or other rare circumstances. The MOU also describes the responsibilities to
provide basic equipment such as tables, chairs, phones, and internet access, and for
liability insurance.
There is no cost to either party for the use of the other’s facilities. The agreement
terminates three years from the effective date, unless renewed prior to that date. It may
be terminated earlier by either party with 30 days’ notice.
ALTERNATIVES:
1. Approve the attached Memorandum of Understanding with Iowa State University
for mutual emergency operations facility backup.
2. Direct staff to modify the Memorandum of Understanding.
3. Do not approve the Memorandum of Understanding.
2
CITY MANAGER’S RECOMMENDED ACTION:
The City and Iowa State University each operate within a formalized incident command
system with a designated EOC/ICC from time to time. In the event of a major disaster
that causes either organization’s designated EOC/ICC location to be unavailable, an
agreement providing for a pre-arranged backup location is desirable. The proposed
MOU provides for backup capabilities at no cost to either party. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1.
Prepared by
Brian Phillips, City of Ames, Iowa, 515 Clark Avenue, Ames, IA 50010 515-239-5101
Memorandum of Understanding
Between City of Ames, Iowa
And
Iowa State University of Science and Technology
Department of Environmental Health and Safety
This Memorandum of Understanding (hereafter "MOU") is entered into between the City of Ames, Iowa
(Ames) and Iowa State University of Science and Technology {ISU) on behalf of its Department of
Environmental Health and Safety (EH&S).
1. Introduction:
Advance planning for a coordinated emergency response to natural and man made disasters is
essential. Maintaining command and control functions during a disaster is crucial. The primary
location for ISU command and control functions is the Emergency Operations Center (EOC) at
the Iowa State University Environmental Health and Safety Services Building, room 1230, 2408
Wanda Daley Drive, Ames, IA 50011-3602 {"ISU Facility"). The primary location for Ames
command and control functions is the Incident Command Center {ICC) at the Ames Water
Treatment Plant, 1800 E. 13th Street, Ames, Iowa 50010 ("Ames Facility"). Should a disaster
impact one of these facilities, making it unusable, the Parties have identified the facility
belonging to the other as a potential alternate location for EOC/ICC operations.
Pagelof4
This MOU establishes a relationship of cooperation between Ames and EH&S for the use of the
Ames Facility and the ISU Facility as alternate facilities for one another during an emergency
response when the primary EOC or ICC used by each party is unusable.
2. Requirements:
In consideration of the relationship of cooperation between the two parties they each agree to
the following:
a. Party Providing the Alternate Facility:
In the event the primary location used by one party for EOC/ICC operations is unusable
during an emergency response to a natural or manmade disaster, the other party shall:
i. Allow storage of essential EOC/ICC equipment at the alternate facility.
ii. Provide access to the alternate facility, including its tables and chairs, upon request
from the party using the alternate facility.
iii. Provide access to either hard-wired or wireless internet.
iv. Provide a minimum of 5 phones for EOC/ICC operations with a maximum of 10
phones available upon written request.
v. Requests to use the alternate facility for an emergency response shall be considered
for priority over all other events, except for emergencies requiring the use of the
facility by its owner or when the alternate facility is obligated to another party for
emergency operations through a separate agreement. The party providing the
alternate facility will make the final determination of the availability of the facilities.
b. Party Using the Alternate Facility:
In the event the primary location used by one party for EOC/ICC operations is unusable
during an emergency response to a natural or manmade disaster, the party using the
alternate facility shall:
i. Provide the other party with a signed emergency declaration {Local, County, or
Governor's) describing the situation at hand, if applicable.
ii. In the event of an emergency lasting longer than 12 hours, the party using the
alternate facility will assist in efforts for financial reimbursement from State and
Federal disaster assistance sources for costs incurred as the result of the use of the
alternate facility.
iii. While using the alternate facility, the party using the alternate facility shall comply
with, and shall require its employees, agents, subcontractors, and guests to comply
with, all applicable laws, regulations, ordinances, and policies of the Party providing
the alternate facility.
iv. The party using the alternate facility shall keep the alternate facility and any
equipment and furniture provided by the other party in as good condition as when
provided to the using party. The party using the alternate facility shall notify the
other immediately of any damage to the provider's facility, equipment, or furniture.
Page 2 of 4
3. Training:
The parties agree to permit use of their facilities to one another for training purposes, subject to
availability and provided that the training is scheduled in advance.
4. Indemnification; Insurance:
To the extent permitted by applicable law, each party agrees to indemnify and hold harmless all
other parties (including its officers, agents, and employees) from and against any and all claims,
demands, liabilities, damages, loss, and costs incurred by the indemnified party, including
reasonable attorney's fees, directly or indirectly arising out of the negligent or wrongful acts or
omissions of the indemnifying party, or its officers, agents, or employees. Each party shall
maintain appropriate insurance coverage or self-insure for liabilities that may arise from the
activities set forth in this Agreement.
5. Amendments:
This agreement shall not be supplemented, amended, or modified except on the express written
agreement of all parties.
6. Termination:
This agreement may be terminated by either party for its convenience upon 30 days' prior
written notice to the other party.
7. Force Majeure:
Neither party shall be deemed in breach of this Agreement or liable for damages if its
performance of any obligation under this Agreement is prevented or delayed by causes beyond
its reasonable control, such as acts or omissions of communications carriers, energy shortages
or outages, strikes or labor disputes of others' workforces, fires, floods, inclement weather, acts
of God, war, terrorism, civil disturbances, or acts of civil or military authorities.
8. Notices:
Notices relating to this Agreement shall be in writing and shall be delivered by messenger or
overnight carrier to the other party at the following address or such other address as may be
given in writing in accordance with this section: (i) ifto ISU, General Counsel and Chief Risk
Officer, 3550 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011 or (ii) if to Ames, City
Manager's Office, 515 Clark Avenue, Ames, Iowa 50010. Notice shall be deemed effective upon
receipt.
9. Effective Date:
This agreement becomes effective immediately and shall remain in full force and effect for three
years from the date of signing. Six months prior to termination, the parties shall review the
MOU and determine whether it shall be extended for an additional three years.
Page 3 of 4
, .. ----·········----
ty of Science and Technology
· e President for Operations and Finance
?'1~'>.'1::(~ 01/31/2023
Michael Norton
Gen::?nsel and Chief Risk o/1-cer
fa---~!5·_ ~l /~ ~
Paul Richmond
Assistant Vice President for Environmental Health and Safety
City of Ames, Iowa
Mayor
Attest
Page 4 of 4
ITEM #: 13
DATE: 02-14-23
DEPT: Admin.
COUNCIL ACTION FORM
SUBJECT: ACCEPTANCE OF STORY THEATER COMPANY ARTS
CAPITAL GRANT PROJECT
BACKGROUND:
On March 8, 2022, the City Council approved a contract with Story Theater Company
(STC) for the Arts Capital Grant Program. This program is open to individuals, non-profits,
or businesses that propose projects that create, renovate, or improve a space for arts or
artists (e.g., performance space, exhibition space, classrooms, demonstration space,
studio space, etc.).
The contract with STC, in the amount of $4,289, is to purchase stackable, cushioned
chairs and related accessories for the black box theater in the STC facility at 615 S.
Dayton Avenue. STC has obtained the chairs and accessories identified in the grant
contract and is now requesting payment and closeout of the grant. The required
documentation of the completed improvements has been received, along with the
required reimbursement request form.
ALTERNATIVES:
1. Accept completion and authorize final payment and closeout of the Art Capital
Grant with Story Theater Company in the amount of $4,289.
2. Refer this item back to staff for further information.
CITY MANAGER’S RECOMMENDED ACTION:
Story Theater Company has completed the project described in its Arts Capital Grant,
and all required documentation has been submitted.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.
1
ITEM #: 14
DATE: 02-14-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: RESOURCE RECOVERY SECONDARY SHREDDER ROTOR REBUILD
BACKGROUND:
The Resource Recovery Plant contains an American Pulverizer 60x90 shredder, which
was installed when the facility was built in 1975. This machine is vital to the operation at
the Resource Recovery Plant as the secondary shredder. When the rotor for this shredder
reached the end of its useful service life in 2014, the used heavy-duty rotor from the old
primary shredder was installed, eliminating the cost of rebuilding or replacing the standard
rotor at that time.
This rotor now has over 8 years of wear in the secondary shredder and is worn out,
causing additional items to wear at a more frequent rate, thus it is at the point where
it must be rebuilt or replaced. This rotor is a significant part of the machine and
shredding process to reduce the size of waste material down to 3” for refuse derived fuel
(RDF). The rotor is provided only by the original equipment manufacturer,
American Pulverizer Company, which is the single source supplier of this item to
provide both a replacement-in-kind rotor or parts for rebuild.
The rotor has been disassembled and inspected by American Pulverizer and verified that
it can be rebuilt. The cost to rebuild the rotor, including parts, assembly, and balancing
is $116,969. The cost to replace-in-kind for a new rotor is $225,000. Both have a lead
time of 20 to 22 weeks. Funding is programmed in the FY 2023/24 Resource Recovery
System Improvement program at $60,000. Staff has identified additional savings in FY
2022/23 Resource Recovery System Improvements program of $60,000, making
$120,000 available for this rebuild. Considering the lead time required once the order is
placed, the parts would not be delivered and installed until FY 2023/24 has begun.
ALTERNATIVES:
1. Waive the Purchasing requirement for competitive bids, accept American
Pulverizer Company as the single source supplier, and award a contract in the
amount of $116,969 to rebuild the secondary shredder rotor.
2. Waive the Purchasing requirement for competitive bids, accept American
Pulverizer Company as the single source supplier, and award a contract in the
amount of $225,000 to replace the secondary shredder rotor.
3. Delay repairs to the shredder.
2
CITY MANAGER’S RECOMMENDED ACTION:
The secondary shredder is a critical piece of equipment in the Resource Recovery Plant
operation. Delaying the required rotor maintenance repairs or replacement could
cause significant downtime at the plant. This rotor can only be provided by the original
equipment manufacturer. Therefore, it is the recommendation of the City Manager that
the City Council adopt Alternative No.1, as described above.
Smart Choice
Public Works Department 515.239.5160 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 ♦ Fax 515-239-5404
January 27, 2023
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: Kingsbury’s 5th Addition Financial Security Reduction #1
Mayor and Council Members:
I hereby certify that the hydrant assembly, water main 8-inch valve & sleeve and water main,
trenched PVC 8-inch, items required as a condition for approval of the final plat of Kingsbury’s
5th Addition have been completed in an acceptable manner by Harold Pike Construction. The
above-mentioned improvements have been inspected by the Engineering Division of the Public
Works Department of the City of Ames, Iowa, and found to meet City specifications and
standards.
As a result of this certification, it is recommended that the financial security for public
improvements on file with the City for this subdivision be reduced to $43,510.00. The remaining
work covered by this financial security includes sanitary manhold, sanitary sewer, sidewalk
pavement PCC 4” and sidewalk pavement PCC 6”, detectable warning panels and COSESCO, as
shown in attachment.
Sincerely,
John C. Joiner, P.E.
Director
JJ/cc
cc: Finance, Planning & Housing, Subdivision file
Item No. 15
Kingsbury’s 5th Addition
Financial Security Reduction #1
January 27, 2023
Page 2
Smart Choice
Public Works Department 515.239.5160 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 ♦ Fax 515-239-5404
February 1, 2023
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: 2810 & 2824 Wakefield Circle Sidewalk Financial Security-Final
Mayor and Council Members:
I hereby certify that the construction of sidewalk, items required as a condition for approval of
the final plat of survey for 2810 & 2824 Wakefield Circle have been completed in an acceptable
manner by Absolute Concrete Corp. The above-mentioned improvement have been inspected
by the Engineering Division of the Public Works Department of the City of Ames, Iowa, and found
to meet City specifications and standards.
As a result of this certification, it is recommended that the cash security 2600000229.20-00 on
file with the City for this plat of survey be released in full.
Sincerely,
John C. Joiner, P.E.
Director
JJ/cc
cc: Finance, Planning & Housing, Subdivision file
Item No. 16
1
ITEM #: 17
DATE: 02-14-23
DEPT: Transit
COUNCIL ACTION FORM
SUBJECT: CYRIDE 2022 HVAC IMPROVEMENT PROJECT CLOSEOUT
BACKGROUND:
The CyRide 2022 HVAC Improvement Project was approved on August 11, 2021. Plans
and specifications called for replacing aging heating, ventilation, and air conditioning
(HVAC) equipment in the maintenance repair bays and the southwest bus storage area.
Using an Iowa Public Transit Infrastructure Grant, CyRide established a project budget of
$576,577. Bids were due on September 8, 2021. Stein Heating and Cooling Inc. of
Webster City, Iowa, submitted a bid for $499,600 and was awarded the contract at the
September 28, 2021, City Council meeting.
Construction on the project started in January 2022 and was substantially completed on
September 30, 2022. During construction, the project had five change orders resulting in
a net cost increase of $776.93. As of January 18, 2023, the project punch list is complete,
the required project documentation is on file, and Stein Heating and Cooling Inc. has met
all of the contract conditions to the satisfaction of CyRide staff and the A&E firm.
The table below outlines details of the final project costs.
Description Amount
Original Contract Base Bid $ 453,300.00
Add Alternative #2 – Incorporate HVAC units into the Controls
System 46,300.00
Contract Award Amount $ 499,600.00
Change Order No. 1 – Replace natural gas shutoff valve $ 1,236.20
Change Order No. 2 – Add insulation to HVAC curbs 631.17
Change Order No. 3 – Deduct: Remove ductwork painting from scope -6,133.30
Change Order No. 4 – Add walk pads around new units on the roof 3,967.47
Change Order No. 5 – Add wiring for destratification fans 1,075.39
Total Project Cost with Change Orders $ 500,376.93
Payment Made to Date $ 475,358.09
Unpaid Balance – 5% Retainage $ 25,018.84
All but the remaining $25,018.84 in retainage has been paid to date. Payment of retainage
is the last step needed to complete this project. The Transit Board approved the project
closeout and authorized the release of retainage at their January 23, 2023, meeting.
2
ALTERNATIVES:
1. Accept final project completion and approve the release of retainage in the amount
of $25,018.84 to Stein Heating and Cooling Inc. of Webster City, Iowa, for the 2022
HVAC Improvements Project.
2. Do not accept final completion and release of retainage to Stein Heating and
Cooling Inc. of Webster City, Iowa, and direct staff to modify the project.
CITY MANAGER’S RECOMMENDED ACTION:
All documentation and punch list items are complete, and all conditions of the project
contract have been finished to the satisfaction of CyRide staff and the A&E firm. Closeout
of this project is the last step needed to complete this important upgrade to the CyRide
facility. Therefore, it is the recommendation of the City Manager that the City Council
adopt Alternative No. 1, as described above.
ITEM #: 18
DATE: 02-14-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: 2021/22 ACCESSIBILITY ENHANCEMENT PROGRAM
BACKGROUND:
This annual program provides sidewalk and pedestrian ramp improvements along with
additional accessibility upgrades at traffic signals and other publicly owned parking
facilities meet the Americans with Disabilities Act (ADA) requirements. It can also include
retrofitting existing signalized traffic control devices with audible and vibrotactile
pushbuttons, as well as upgrading public parking stalls to current accessibility standards.
Whenever possible, this program is combined with and used in conjunction with other
roadway, traffic signal replacement, or shared use path improvement projects. This
program provides safer pedestrian facilities, improves ADA accessibility, and limits the
City’s liability for residents using public sidewalks in a deteriorated condition.
This project will make pedestrian ramp improvements and pushbutton upgrades at
the following intersections: Duff Ave & Main Street, Duff Ave & 6th Street, Duff Ave
& 9th Street, Duff Ave & 11th Street, and South Dakota Ave & Mortensen Road. Bolton
& Menk, of Ames, Iowa, and staff, developed plans and specifications with an estimated
budget as shown below:
Revenues Expenses
Enhancement CIP:
Road Use Tax
$72,267
2020/21 Vet Med Trail
Total $ 259,267 Total $ 254,870
ALTERNATIVES:
1. Approve the plans and specifications for the 2021/22 Accessibility Enhancement
Program project and establish March 8, 2023, as the date of letting with March 14,
2023, as the date for report of bids.
2. Do not approve this project.
CITY MANAGER’S RECOMMENDED ACTION:
By approving these plans and specifications, it will be possible to move forward with
upgrades to the pedestrian transportation network. Therefore, it is the recommendation
of the City Manager that the City Council adopt Alternative No. 1, as noted above.
ITEM #: 19
DATE: 2-14-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: 2022/223 ASPHALT STREET PAVEMENT IMPROVEMENTS –
(OAKWOOD RD)
BACKGROUND:
This is the annual program for reconstruction or rehabilitation of deteriorated asphalt
streets to prevent premature breakdown of the pavement and increasing maintenance
costs. For this project, full-depth reconstruction is necessary due to sections of structural
pavement failure. This project is located on Oakwood Rd from University Boulevard
to Timberland Rd. Oakwood Rd will be widened to 3-lanes to accommodate the large
turning volumes in the corridor and will stay within the current right-of-way. Curb and
gutter will be constructed for the length of the project as well.
A new 24’’ storm sewer will be constructed which will reduce flooding and ponding on
both the north and south side of Oakwood Rd. The project will also include the upsizing
and replacement of select storm intakes. To improve pedestrian safety, the project will
provide updated ADA ramps with enhanced crosswalks and additional pedestrian
crossings for the Timberland Rd and Woodview Rd neighborhoods. A rapid flashing
beacon will be placed at Green Hills Drive intersection. Improvements will be made to
the existing shared use path as well, including relocation of the trail crossing at Cedar
Ln to improve safety and raising of the trail near Wessex DR.
Staff held a public meeting at the Oakwood Rd Church on January 18th to answer
questions and obtain input on staging, construction, and local knowledge of the project
area. Seventy plus residents attended the meeting and provided feedback on a large
range of topics. An additional follow up meeting with residents of the Woodview Rd
neighborhood took place to discuss storm water drainage issues in their area. Additional
grading along Woodview Drive was added to the project as a result of this meeting. A
project informational website was set up to provide a summary of public input with City
Staff responses and changes were made to the final plans based on this feedback. The
informational website provides both a before and after view of the project based on
public feedback.
Two additional meetings were held by staff representatives with an interested
community member (Grant Olsen) regarding his thoughts on the project. Ideas and
comments were exchanged and discussed on topics such as stormwater management,
pedestrian safety, traffic speeds, and intersection traffic management. Adding
roundabouts to the project was discussed, however the projected traffic counts and
movements do not justify including them with the project. Additionally, adding
roundabouts would come at a large expense (approximately $1.6M each) and could
require significant property acquisition. Mini-roundabouts were also considered, but are
only appropriate for a more local road, neighborhood setting rather than on this collector
street. The concept of a “pilot” mini-roundabout (one lane in each direction) utilizing
temporary traffic control devices was evaluated. It was determined that this could be a
safety issue for traffic, as well as for pedestrians trying to navigate the intersection and
is also not supported by Federal traffic control and engineering standards. In
consideration of potential speeding concerns, staff will be developing the
justification for lowering the Oakwood Road speed limit in the project area as low
as possible, to no greater than 35 mph.
A table of total estimated costs is shown below:
Available
Revenue
Estimated
Expenses
2022/23 Asphalt Pav Improv G.O. Bonds $3,000,000
2023/24 Storm Water Improvement Program $ 200,000
Shared Use Path Expansion/Maintenance savings $ 69,433
28th St Project Contract Amount $ 846,926.84
Oakwood Rd Construction Est $1,969,260.90
Engineering/Administration $ 425,000.00
$ 3,269,433 $3,241,187.74
ALTERNATIVES:
1. Approve the plans and specifications for the 2022/23 Asphalt Street Pavement
Improvements (Oakwood Rd) and establish March 8th, 2023, as the date of public bid
opening and March 14th, 2023, as the date for report of bids.
2. Direct staff to revise the project.
MANAGER’S RECOMMENDED ACTION:
Approving these plans and specification will allow the project to move forward, resulting
in lower street maintenance costs, improved drainage, and a better neighborhood
aesthetic. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1, as noted above.
1
ITEM #: 20
DATE: 02-14-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: 2022/23 CONCRETE PAVEMNT IMPROVEMENTS – (BROOKRIDGE
AVE, RIDGEWOOD AVE, LEE ST, 9TH ST, PARK WAY, & ALLEY)
BACKGROUND:
This annual program utilizes current repair and reconstruction techniques to improve
concrete streets. These pavement improvements are needed to restore structural
integrity, serviceability, and rideability. Targeted streets are reaching a point of
accelerated deterioration. By improving these streets prior to excessive problems, the
service life will be extended.
This project includes the replacement of the existing street pavement with 8”
concrete or 9” asphalt, upgrading the pedestrian facilities to meet the current
federal regulations, repairing storm/sanitary sewers, and replacing the existing 6”
water main with a new 8” water main on Ridgewood Avenue and 9th St. Existing
lead water services will also be replaced.
Staff sent letters to all residents/businesses, hosted a public informational meeting, and
met with several property owners individually to obtain input regarding staging,
construction timing, and special access needs. Comments were received and
incorporated into the project design.
On August 9, 2022, a professional services agreement contract with WHKS of Ames,
Iowa was approved in the amount not to exceed $312,400 for design. WHKS and City
staff have completed plans and specifications for this project with a base bid and add
alternatives for different types of pavement.
Alternative 1 will be for concrete pavement and Alternative 2 is for asphalt
pavement. A table of total estimated costs for each Alternative is shown below:
Base +
Alt 1 (Concrete)
Base +
Alt 2 (Asphalt)
Base Bid $ 3,054,862.75 $ 3,054,862.75
Paving Alternative 1,145,396.00 1,178,948.70
Construction Subtotal $ 4,200,258.75 $ 4,233,811.45
Engineering $ 840,000.00 $ 847,000.00
Total Project Costs $ 5,040,258.75 $ 5,080,811.45
2
Revenues and expenses associated with this program are estimated as follows:
Funding Source
Available
Revenue
Estimated
Expenses
2022/23 Concrete Improvements (G.O. Bonds) $ 3,600,000
2022/23 Water System Improvements (Water Fund)
2022/23 & 23/24 Alley Improvements (G.O. Bonds)
2022/23 Sanitary Sewer Improvements (Sewer Fund)
650,000
800,000
400,000
Construction Estimate $ 4,200,258.75
WHKS Engineering 312,400.00
Engineering/Administration 527,600.00
TOTAL $ 5,450,000 $ 5,040,258.75
ALTERNATIVES:
1. Approve the plans and specifications for the 2022/23 Concrete Pavement
Improvements – (Brookridge Ave, Ridgewood Ave, Lee St, 9th St, Park Way &
Alley) Project and establish March 8, 2023, as the date of letting and March 14,
2023, as the date for report of bids.
2. Direct staff to revise the project.
CITY MANAGER'S RECOMMENDED ACTION:
Approving these plans and specification will result in lower street maintenance costs,
improve area drainage, and provide a better neighborhood aesthetic. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1, as
noted above.
1
ITEM#: 21
DATE: 02-14-23
DEPT: Transit
COUNCIL ACTION FORM
SUBJECT: CYRIDE 2023 HVAC IMPROVEMENT PLANS AND SPECIFICATIONS
BACKGROUND:
At the November 8, 2022, meeting, Council approved project plans and specifications for
the 2023 HVAC Improvements Project. In coordination with the Purchasing Division, the
project was released for bid on November 9, 2022, with bids due on December 14, 2022.
No bids were received in response to the invitation for bid. The City Council accepted
the report of no bids and directed staff to prepare to rebid the project. To move forward
with this project, Council will need to approve plans and specifications for the 2023 HVAC
Improvements Project.
In September 2021, CyRide received $331,548 in Iowa DOT Public Transit Infrastructure
Grant (PTIG) funding to replace obsolete heating, ventilation, and air conditioning (HVAC)
equipment in the facility. The total budget for the project is $414,435 and is programmed
into the Capital Improvements Plan. The equipment being funded serves the maintenance
body repair bay, paint booth, and tire repair area and has been identified in CyRide’s
Transit Asset Management (TAM) plan as needing replacement. The project would
replace existing units with more efficient equipment and update the existing vehicle
exhaust system. In addition, newer equipment would allow these areas to be incorporated
into the existing HVAC controls and provide a healthier work environment through
improved air exchanges.
The cost estimate from the architectural and engineering consultant is $452,770,
including a 15% contingency fund, which is higher than the available PTIG funding. To
meet the anticipated budget shortfall, the Transit Board approved using the remaining
funds from the 2022 HVAC Improvement Project.
The following budget is being proposed for this project:
Funds Available Dollars
State PTIG Funds $ 331,548
Local Grant Match $ 82,887
Total Grant Funds Available $ 414,435
Carryover from the 2022 HVAC Improvement Project $ 38,335
Total Project Budget $ 452,770
The Transit Board approved the plans and specifications at its January 26, 2023, meeting.
If Council approves the plans and specifications, CyRide and the Purchasing Division are
2
planning a bid letting date of February 15, 2023, with bids due on March 15, 2023. Bid
results will be reported at the March 21, 2023, Council meeting.
ALTERNATIVES:
1. Approve plans and specifications for the 2023 HVAC Improvements Project as
presented and set March 15, 2023 as the bid due date and March 21, 2023 as the
date of report of bids.
2. Direct staff to work with the A&E consultant to modify the project plans and
specifications to meet City Council priorities.
CITY MANAGER’S RECOMMENDED ACTION:
Approving the plans and specifications would allow CyRide to replace obsolete equipment
with modern, energy-efficient alternatives and improve our employees’ working
environment. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1, as described above.
1
ITEM # ___22____
DATE: 02-14-23
DEPT: _Electric_
COUNCIL ACTION FORM
SUBJECT: RDF STORAGE BIN REPAIR PROJECT
BACKGROUND:
The City’s Resource Recovery Plant (RRP) converts municipal solid waste (MSW) into
refuse derived fuel (RDF). The RDF is then conveyed to the RDF Storage Bin, which
provides buffer and storage capacity until the RDF can be metered into the Power Plant
boilers for combustion.
The existing RDF Storage Bin has been in service since 1996. The bin was primarily
constructed of COR-TEN steel, a weathering steel designed to initially rust and build up
an oxide layer that then prevents further rusting of the steel from occurring. The use of
COR-TEN steel to construct the RDF Storage Bin has proven to be problematic in places
where the COR-TEN steel is in regular or constant contact with the RDF. Constant contact
with the RDF removes the oxide layer meant to protect the steel underneath, causing the
exposed steel to rust anew. This cycle repeated over and over eventually removes
enough steel that portions of the bin need to be repaired or replaced.
The RDF Storage Bin has reached the point that the containment’s confining walls
are in dire need of being replaced, and certain structural steel supports need to be
repaired or replaced. This project to repair the bin was initially sent out to bid in August
2018. The bids received were much higher than what was budgeted. Staff chose to
perform some of the repair work with City staff and through an annual maintenance
contract with an outside vendor. Staff then worked with the engineering consultant to
reduce the remaining scope to essential items and rewrite the specifications. The project
was then delayed due to COVID and most recently due to limited staffing.
The project is now ready to be bid with revised plans and specifications. The Engineer’s
estimate for this project is $2,870,090 for the base work. The base bid excludes repair
or replacement of the bin wall panels. To keep the project within the budgeted amount,
options to either repair or replace the wall panels are included in the bid specifications.
Once the bids are received, staff will evaluate the proposed costs for repair or
replacement and recommend the most cost-effective option that can be completed within
the project budget. The Capital Improvements Plan includes a balance of $3,568,000 for
the RDF Bin repair work.
2
ALTERNATIVES:
1. Approve the preliminary plans and specifications for the RDF Storage Bin Repair
Project and set March 29, 2023, as the bid due date, and April 11, 2023, as the
date of award.
2. Delay these critical repairs, which will result in increased deterioration of the bin
and most likely result in catastrophic damage and extended downtime.
CITY MANAGER'S RECOMMENDED ACTION:
This project will return the RDF Storage Bin to a condition that will allow it to operate
safely and function properly. The Council should note that although options are being
considered for the future of the waste-to-energy system that do not require use of
this bin, most of the options do rely on continuing to use the existing bin. Even if
the City was to pursue a waste-to-energy option that no longer relies on the existing
bin, implementing a new system would take at least five years. The proposed
repairs to the bin under this project must be undertaken to ensure the bin can
operate until that time. Therefore, it is the recommendation of the City Manager that the
City Council adopt Alternative No. 1, as stated above.
main
fax
MEMO
To: Mayor and Members of the City Council
From: City Clerk’s Office
Date: February 14, 2023
Subject: Contract and Bond Approval
There is no Council Action Form for Item No. 23. City Council approval of the contract
and bond for this project is simply fulfilling a State Code requirement.
/cmw
main
fax
MEMO
To: Mayor and Members of the City Council
From: City Clerk’s Office
Date: February 14, 2023
Subject: Contract and Bond Approval
There is no Council Action Form for Item No. 24. City Council approval of the contract
and bond for this project is simply fulfilling a State Code requirement.
/cmw
ITEM #: 25
DATE: 02-14-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: 2019/20 CONCRETE PAVEMENT IMPROVEMENT PROGRAM – (E 3RD
ST, E 2ND ST, DES MOINES AVE, AND CENTER AVE), (DOUGLAS
AVE – 7TH ST TO 10TH ST) AND (5TH ST – NORHTWESTERN AVE TO
GRAND AVE)
BACKGROUND:
This is an annual program to rehabilitate or reconstruct concrete street sections that
have deteriorated in order to prevent premature breakdown of the pavement. This work
will provide enhanced rideability to residents and visitors.
On May 11, 2021, City Council awarded the contract to Manatt’s Inc. of Ames, Iowa in
the amount of $1,571,889.43. Four change orders were administratively approved by
staff. Change Order No.1, in the amount of $14,675, was for removal and replacement of
additional storm sewer structures. Change Order No.2, in the amount of $2,875, was for
additional excavation and topsoil. Change Order No.3, in the amount of $8,030, was to
add a new sanitary sewer structure. Change Order No.4 (balancing) is a deduction in the
amount of ($13,549.94), reflecting the actual measured quantities completed during
construction. Construction was completed in the amount of $1,583,919.49.
Revenue and expenses associated with this program are estimated as follows:
Available Revenue Estimated Expenses
G.O. Bonds $ 2,200,000
Construction (Bid: Base + Alt B)
Engineering/Administration
$1,583,919.49
238,000.00
$ 2,200,000 $1,821,919.49
ALTERNATIVES:
1. Accept the 2019/20 Concrete Pavement Improvement project (E 3rd St, E 2nd St,
Des Moines Ave, Center Ave, Douglas Ave, and 5th St) project as completed by
Manatt’s Inc. of Ames, Iowa in the amount of $1,583,919.49.
2. Direct staff to pursue changes to the project.
CITY MANAGER’S RECOMMENDED ACTION:
This project was completed in accordance with the approved plans and specifications.
Therefore, it is the recommendation of the City Manager that the City Council
adopt Alternative No. 1, as noted above.
1
ITEM #: 26
DATE: 02-14-23
DEPT: W&PC
COUNCIL ACTION FORM
SUBJECT: WATER POLLUTION CONTROL FACILITY METHANE ENGINE
GENERATOR REPLACEMENT PROJECT – FINAL COMPLETION
BACKGROUND:
On October 8, 2019, the City Council awarded a contract to The Waldinger Corporation
for the Water Pollution Control Facility Methane Engine Generator Replacement Project.
This project replaced Methane Engine/Generator Number 1 with a new dual-fuel boiler. It
also included modifications to the engine controls to allow Methane Engine/Generators 2
and 3 to operate simultaneously.
During the progress of the work, Methane Engine Number 2 was damaged. On August 9,
2022, Council approved a settlement agreement to resolve claims regarding the damage.
All terms of the settlement agreement have been fulfilled; however, the controls
subcontractor has so far failed to provide a start-up certification for the engine controls
work (the subject of the damage claims). Staff witnessed the start-up on September 1,
2022 and observed both engines operating simultaneously.
All retainage was released to the contractor as a condition of the settlement agreement,
and no additional funds are due to the contractor. The warranty for the work commenced
on the date the equipment was placed into beneficial use, so the warranty has already
commenced. There is little leverage remaining for staff to obtain the required
certification form. At this point, staff is recommending that the work be accepted, and
the project be closed out. An Engineer’s Statement of Completion has been received and
is attached.
ALTERNATIVES:
1. Accept final completion of the Water Pollution Control Facility Methane Engine
Generator Replacement Project.
2. Do not accept final completion at this time.
CITY MANAGER’S RECOMMENDED ACTION:
All work on the project has been completed, and all terms of the settlement agreement
have been met. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1, as described above.
1
Dunn, John
From:Anderson, Travis <Travis.Anderson@strand.com>
Sent:Monday, January 23, 2023 10:09 AM
To:Dunn, John
Subject:Engineer's Statement of Completion - Contract 2020-017
[External Email]
Regarding Contract 2020-017 with Waldinger Corporation, I state that the Methane Engine Generator Replacement
Project, by a contract awarded by the Ames City Council on October 8, 2019 and a settlement agreement dated August
5, 2022, has been satisfactorily completed in general compliance with the terms, conditions, and stipulations of said
contract.
The work was completed on November 15, 2022.
I further state that the total amount due to the contractor for fulfillment of said contract is $1,463,532.91.
Travis Anderson, P.E.
Strand Associates, Inc.®
608.251.4843 ext. 1023
travis.anderson@strand.com | www.strand.com
P.E. (IA, WI)
Excellence in EngineeringSM
1
ITEM #: 27
DATE: 2-14-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: APPROVE ICAAP AND U-STEP GRANT AGREEMENTS
BACKGROUND:
The Intelligent Transportation System (ITS) Program is a project that will implement real-
time optimization of traffic and pedestrian flow at signalized intersections. The FY 2023/24
Capital Improvements Plan (CIP) includes the design and construction of Phase 3 of the
City’s ITS Master Plan. Phase 3 covers the Grand Avenue corridor from Lincoln Way to
the north cooperate limits. The City received two grant offers for this Phase 3 project:
1) Iowa Clean Air Attainment Program (ICAAP) grant funds ($1,495,280)
2) Urban-State Traffic Engineering Program (U-STEP) grant funds ($400,000)
Council action is necessary to accept these proposed grant awards. Receipt of these
funds results in the project budget below:
Revenues Expenses
TOTAL $ 2,913,280 TOTAL $ 2,913,280
ALTERNATIVES:
1. Approve the grant agreements with the Iowa DOT for
a. $1,495,280 from the Iowa Clean Air Attainment Program
b. $400,000 from the Urban-State Traffic Engineering Program
2. Reject the grant offers and direct staff to identify alternative funding sources.
CITY MANAGER’S RECOMMENDED ACTION:
These grant funds will be critical for proceeding with Phase 3 of the ITS program and
keeping the project moving forward. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1, as noted above.
1
ITEM #: 28
DATE: 02-14-23
DEPT: Electric
COUNCIL ACTION FORM
SUBJECT: ASH POND CELL MAINTENANCE SERVICES
FOR ELECTRIC SERVICES
BACKGROUND:
The Power Plant has an ash pond that serves as a settling pond where Refuse Derived
Fuel ash (“RDF ash”) falls to the bottom and relatively clean water can be recycled to the
Power Plant to transport additional ash from the bottom of the boilers. The ash pond also
contains ash generated from the combustion of coal prior to the power plant’s conversion
to natural gas (“coal ash”).
The RDF ash is composed of inorganic materials in the fuel that do not burn and must be
removed from the boilers to allow continual operation. Over time the RDF ash builds up
on the bottom of the pond and reduces the available capacity of the pond. This ash must
be regularly moved and piled, via excavating or dredging, to a location at the pond site
that will allow for it to dry and later be hauled to a landfill.
As of October 2016, the usable area of the ash pond has been drastically reduced
because of restrictions imposed by the EPA through the Disposal of Coal Combustion
Residuals from Electric Utilities rule. The portion of the ash pond that contains coal ash
(a majority of the area) is inactive until the coal ash is removed and landfilled.
The work to remove the coal ash was programmed as a project in a previous Capital
Improvements Plan and work has been underway for the p ast several years. Because of
COVID, turnover in key staff positions, and other projects needing to take priority; the CIP
project to remove the coal ash was not able to be completed by this calendar year as
anticipated.
Until the coal ash removal project is complete, the usable area of the pond is very limited.
The usable area has filled up with RDF ash. This RDF ash must be excavated and hauled
off-site to the landfill. Boone County Landfill (BCL) is the only landfill in the planning area
that the City of Ames is in. BCL has rejected taking the RDF ash and therefore the Power
Plant must take it to Metro East Landfill located in Mitchellville, Iowa.
On December 1, 2022, a Request for Proposals (RFP) document was posted to the
IonWave electronic bidding site by Purchasing. On December 22, 2022, two proposals
were received. An evaluation team was formed to review proposals. Proposals were
evaluated on experience, demonstration of safe and cost-effective removal procedures,
equipment availability, and cost.
2
Bidder Digging Price
(per hr)
Hauling Price
(per ton)
Wulfekuhle Injection & Pumping, Peosta, IA $200.00 $18.00
Earth Services & Abatement, Des Moines, IA $790.00 $104.00
After evaluating the proposals, staff determined that the proposal from Wulfekuhle
Injection & Pumping, Peosta, IA, is acceptable. The experience, along with reasonable
cost by the vendor, best fit the needs of the City.
The funds for this project will be taken from the Unit 7 and 8 Auxiliary Equipment accounts.
Invoices will be based on contract rates for time services are actually received and
accepted by the City.
ALTERNATIVES:
1. Award a contract to Wulfekuhle Injection & Pumping, Peosta, IA, for Cell
Maintenance Services in the amount not-to-exceed $103,300 (inclusive of Iowa
sales tax).
2. Award a contract to the second bidder, Earth Services & Abatement, Des Moines,
IA.
3. Reject all proposals, fill the little remaining space in the usable area of the pond,
and then stop burning RDF until the coal ash removal CIP project is complete.
CITY MANAGER'S RECOMMENDED ACTION:
The ash pond is an essential part of the RDF combustion process. Because the pond has
a limited working area, the RDF ash must be excavated and removed to allow for the
continued combustion of RDF. Therefore, it is the recommendation of the City Manager
that the City Council adopt Alternative #1 as stated above.
ITEM #: 29
DATE: 02-14-23
DEPT: P&R/FLEET
COUNCIL ACTION FORM
SUBJECT: FIBER, SECURITY, AND SOUND PROJECT FOR THE STEVEN L.
SCHAINKER PLAZA
BACKGROUND:
As part of the Steven L. Schainker Plaza, the City was responsible, through a separate
agreement, for the installation of fiber from City Hall to the Plaza building, security
cameras and access control, and a sound system. The contractor is responsible for
running the conduit and preparing the doors for these installations.
An invitation to bid was issued that included a base bid for the fiber and the security
cameras. The cameras were required to have coverage of all sides of the building and
views of the ice loop and aquatic features. The cameras were also required to be
compatible with the City’s overall camera system.
Three alternatives were bid in addition to the base bid. The first was for access control on
all the doors. The access control will allow for scheduling of the bathrooms and will be
integrated into the City Hall and Fire Station systems. The second alternative was for the
installation of a sound system. This will allow staff at the building to play music and make
announcements if needed. The third alternative was for the addition of an access control
card reader for the garage door.
On January 24, 2023, bids were received as follows:
After discussions with City staff, it was decided that the alternative for the garage door
access control was not needed, but that the other two alternatives were acceptable.
Therefore, Communication Innovators is the low bidder in the total amount of $51,696.
Funding for this project will come from the Furnishings, Fixtures, and Equipment budget
for the Plaza project, which contains $210,000. The remaining funds will be used for
outdoor furniture and other items. The following table shows the complete Plaza
financials.
Bidder Base Bid:
Fiber
Install
Base
Bid:
Camera
Alternate 1:
Access
Control
Alternate 2:
Sound
System
Alternate 3:
Garage
Access
Communication
Innovators $18,182.00 $8,250.00 $10,538.00 $14,726.00 $2,720.00
EmbarkIT $24,648.26 $9,405.68 $13,985.74 $9,149.13 No Bid
Description Funding Expenses
Fiber, Security and Sound Project 51,696.00
TOTALS 5,274,700 5,274,700.00
ALTERNATIVES:
1. Award a contract to Communication Innovators in the amount of $51,696 for the
base bid components plus Bid Alternate #1 and Bid Alternate #2.
2. Award the contract to the other bidder.
3. Do not approve this project.
CITY MANAGER’S RECOMMENDED ACTION:
By awarding this bid the City will have internet access to the building, increased security,
and a sound system for patrons. Therefore, it is the recommendation of the City Manager
that the City Council adopt Alternative No. 1, as described above.
1
ITEM#: 30
DATE: 02-14-23
DEPT: W&PC
COUNCIL ACTION FORM
SUBJECT: WATER TREATMENT PLANT HIGH SERVICE PUMP VARIABLE
FREQUENCY DRIVE (VFD) PROJECT – AWARD OF CONTRACT
BACKGROUND:
The new Water Treatment Plant includes a high service pump station that allows the
facility to pump treated drinking water into the distribution system. This supplements
the high service pump station at the old plant site, increasing redundancy and resiliency
in the event of a disaster and providing a more consistent and even pressure in the
water distribution system.
When pumps are suddenly started or stopped it causes a change in the water
distribution system pressure. The rapid pressure swings contribute to rusty water calls
and, if severe enough, can cause water main breaks. By installing a variable frequency
drive (VFD) on a pump, the pump speed can be slowly ramped up or down, thereby
dampening the pressure swings. It also allows the pump to be run at less than its full
speed, allowing the op erators to more closely match the demand from customers. This
in turn minimizes the need to frequently start and stop the pumps.
This project will provide and install a new VFD unit to control one of the existing high
service pumps at the Water Treatment Plant. This work also includes all the required
connections, electrical equipment, and integration services needed to allow the operation
of the VFD through both the existing plant control system and operation in a manual
mode. A bid alternate was requested to purchase a second VFD should the budget allow.
The FY 2022/23 Water Plant Facility Improvements CIP includes $75,000 for this
project.
A Notice to Bidders for this project was issued on January 3, 2023. On January 24, 2023,
bids were opened, and two bids were received. A copy of the bid tabulation is shown
below.
Bidder Base Bid Bid Alternate
(second VFD)
Base Bid +
Alternate
Electric Pump $59,395 $33,989 $93,384
Jetco, Inc. $74,078 $34,497 $108,575
Engineers Estimate $75,000
The City staff believes that the Electric Pump provided the lowest responsive bid. This
project was designed in-house. so there are no engineering fees.
2
Project Expense
Construction (base bid only) $ 59,395
10% Contingency $ 5,940
Total Estimated Expense $ 65,335
ALTERNATIVES:
1. Award a contract for the Water Treatment Plant High Service Pump Variable
Frequency Drive Project to Electric Pump of Des Moines, Iowa, for the base bid
only in the amount of $59,395.
2. Award the contract to the other bidder.
3. Do not take any action at this time and provide direction to staff on the future of
the project.
CITY MANAGER’S RECOMMENDED ACTION:
Utilizing variable frequency drives (VFDs) is an effective way to minimize pressure
swings in the water distribution system, which in turn helps minimize the frequency of
water main breaks. While both base bids were below the Engineer’s Estimate, the total
cost to accept the base bid plus the bid alternate for either proposal exceeded the
authorized budget. Therefore, it is the recommendation of the City Manager that the City
Council approve Alternative #1 and award the Water Treatment Plant High Service Pump
Variable Frequency Drive Project to Electric Pump of Des Moines, Iowa, for the base bid
only, in the amount of $59,395.
1
ITEM: 31
DATE 02-14-23
DEPT Electric
COUNCIL ACTION FORM
SUBJECT: BOILER TUBE SPRAY COATING AND RELATED SERVICES AND
SUPPLIES CONTRACT FOR THE POWER PLANT–CHANGE ORDER
NO. 1
BACKGROUND:
This contract is to provide and install new boiler tube coating and surface preparation in
Unit #8 boiler at the City’s Power Plant. This coating is required in order to protect the
boiler tubes against the corrosive wear brought on by burning Refuse Derived Fuel (RDF).
Portions of the Unit 8 boiler tube walls require routine spray coatings to maintain
protection. This contract addresses that routine application of protective coating. Failure
to maintain the coating will cause the boiler tubes to wear much more quickly, resulting in
premature failure and costly repair and replacements.
The Power Plant benefits from having an ongoing service contract with a firm that provides
routine and emergency boiler tube spray coating services. This process reduces the City’s
exposure to market forces regarding prices and availability for labor, travel, and supplies
for these services. By having a contract in place, City staff saves considerable time
obtaining quotes, evaluating proposals, and preparing specifications and other
procurement documentation.
On July 26, 2022, City Council awarded a contract to Integrated Global Services
Incorporated, of Richmond, VA, (IGS) in the amount of $435,000.
Planned boiler maintenance generally takes place in the fall and spring each year. During
the planned fall 2022 maintenance outage, the boiler was taken off-line to allow for
internal inspection of the protective spray coating. It was found that the previously applied
spray coating did not perform as well as desired. During the maintenance outage, IGS
proposed an alternative spray protective product that had a different chemistry, which the
contractor believed would perform better. This new product was applied to 10% of the
existing coated area. The other 90% received a ceramic coating that is much less costly,
but is expected to only last for 6-12 months. The fall 2022 application exhausted the
$435,000 funding approved in this FY 2022/23 contract.
In the upcoming spring 2023 outage, the ceramic coating will need to be reapplied to the
90% area that was covered with ceramic last fall to provide a further six months of
protection. In addition, plant staff plans to perform a full inspection of the portion of the
boiler that received the new IGS product. The cost to perform the inspection and apply a
new ceramic coating over the remaining 90% area is $151,000.
2
The spring inspection will reveal how the IGS coating product performed compared to the
less costly ceramic product. Staff will be able to analyze that performance and perform a
cost-benefit evaluation. The analysis will determine which product will be specified for
repairs taking place in the fall 2023 outage, when a new FY 2023/24 contract for boiler
tube spray coating services is in place.
THIS ACTION:
Staff is requesting City Council to approve Change Order No. 1 to the Boiler Tube Spray
Coating and Related Services and Supply contract. This action will add an additional
$151,000 to the original $435,000 contract for FY 2022/23 (inclusive of sales tax),
bringing the total contract amount to $586,000. The change order will ensure the boiler
tubes exposed to the corrosive RDF combustion atmosphere are continually protected
until at least the fall 2023 outage.
Funding for Change Order No. 1 will come from both Unit 7 and Unit 8 Steam
Turbine/Generator Maintenance accounts. Money was budgeted in both of these
accounts to be used for cleaning. The equipment has not required as much industrial
cleaning as budgeted. Therefore, $75,500 will be taken from each of these accounts and
be used to fund this change order.
ALTERNATIVES:
1. Approve Change Order No. 1 to Integrated Global Services Inc, of Richmond, VA,
in the amount of $151,000.
2. Do not approve the change order and delay needed additional maintenance until
the next fiscal year.
CITY MANAGER’S RECOMMENDED ACTION:
The protection of the boiler tubes is essential to the reliability of the boiler and to maintain
the ability to burn the RDF created from the county’s municipal solid waste. Therefore, it
is the recommendation of the City Manager that the City Council adopt Alternative No. 1.
1
ITEM #: 32
DATE: 02-14-23
DEPT: P&H
COUNCIL ACTION FORM
SUBJECT: MAJOR FINAL PLAT FOR NORTH DAYTON INDUSTRIAL SUBDIVISION,
FIRST ADDITION
BACKGROUND:
The City’s subdivision regulations are included in Chapter 23 of the Ames Municipal Code.
Once the applicant has completed the necessary requirements, including provision of
required public improvements or provision of financial security for their completion, an
application for a “Final Plat” may then be made for City Council approval. After City Council
approval of the Final Plat, it must then be recorded with the County Recorder to become an
officially recognized subdivision plat. The Final Plat must be found to conform to the
ordinances of the City and any conditions placed upon the Preliminary Plat approval.
Dayton Avenue Development LLC, represented by Chuck Winkleblack, has submitted a
Major Subdivision Final Plat for North Dayton Industrial Subdivision, First Addition. The
Subdivision is located along the west side of Dayton Avenue north of 13th Street and south
of the Eagles Loft Daycare at property currently addressed as 2105 & 2421 Dayton Avenue
(Attachment A-Location Map). The preliminary plat for this subdivision was approved by City
Council in October 2022.
The subdivision includes ten lots, five of which are between one and three acres in size and
five of which are between three and eleven acres in size. There are also two outlots which
include Outlot A for open space and stormwater detention, totaling 6.25 acres and Outlot B
totaling 11.63 acres as open space for storm water detention and cemetery access.
Outlot B allows for access to the Bloomington Cemetery which is located on the southern
portion of the Outlot. There is a 10-foot access easement on the southwest section of Lot 5
abutting Outlot B to allow for a compliant access width of 35 feet along the narrow 25-foot
section of Outlot B abutting Bailey Avenue in order to comply with Flag Lot access standards
to the wide part of the Outlot. The proposed access easement has been reduced in width
and its extent reduced from going all the way to the north property line since the Preliminary
Plat. Staff believes it still provides for the minimum needed access to Outlot B and is a minor
change (See Attachment B).
The subdivision includes the construction of Bailey Avenue as a loop street with two access
points along Dayton Avenue which will serve as access to the lots in the subdivision. Bailey
Avenue is shown as Lot A. Dayton Avenue and associated widening for turn lanes is shown
as Lot B.
The required improvements in the North Dayton Industrial Subdivision have been secured.
A Letter of Credit in the amount of $2,840,683.25 has been provided to secure the public
improvements, which include the street, pavement, sidewalks, water, sanitary sewer, storm
2
sewer facilities, electric conduit, and streetlights within this subdivision and along Dayton
Avenue. Widening along Dayton is included with this subdivision. None of the
improvements have been installed at this time. The City Council is being asked to
accept the signed Improvement Agreement with a Letter of Credit for the specified
improvements. The amount of the Letter of Credit can be reduced by the City Council
as the required infrastructure is installed, inspected, and accepted by the City.
The developer is required to comply with a Tax Increment Financing (TIF) Development
Agreement that, with regard to subdivision creation, requires that five of the ten lot
subdivision be 1-3 acres in size. The remaining five lots can be no larger than 11 acres in
size. The subdivision is in compliance with the conditions of the TIF Development Agreement
approved by City Council. Approval of the Final Plat will fulfill the condition precedent of the
agreement and allow for the developer to receive TIF payments in the future as defined in
the agreement.
The preliminary plat included two conditions of approval. The first was to include the
extension of the sewer line all the way to the north property line. This extension is part of
the improvement plans and public improvements security. Secondly, the developer required
approval by the Corps of Engineers for a wetland fill permit. The developer has approval for
the wetland fill permit.
ALTERNATIVES:
1. Approve the Final Plat of North Dayton Industrial Subdivision, First Addition, based
upon the staff’s findings that the Final Plat conforms to applicable design standards,
ordinances, policies, and plans and approve acceptance of financial security for
completion of public improvements.
2. Deny the Final Plat for North Dayton Industrial Subdivision, First Addition by finding
that the development creates a burden on existing public improvements or creates a
need for new public improvements that have not yet been installed.
3. Defer action on the item and request more information from staff or the applicant.
CITY MANAGER’S RECOMMENDED ACTION:
City staff has evaluated the proposed major subdivision plat and determined that the
proposal is consistent with the preliminary plat and the Development Agreement approved
by City Council and that the plat conforms to the adopted ordinances and policies of the City
as required by Code and other agreements.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1.
3
Attachment A- Location & Zoning Map
4
Attachment B- Final Plat
5
Attachment C- Applicable Regulations
Adopted laws and policies applicable to this case file include, but are not limited to, the following:
Ames Municipal Code Section 23.302
1
I ITEM #: 33
DATE: 02-14-23
DEPT: P&H
COUNCIL ACTION FORM
SUBJECT: PLAT OF SURVEY FOR 4100 DAWES DRIVE (CONVEYANCE
PARCEL) AND ACCEPTANCE OF RIGHT-OF-WAY DEDICATION
BACKGROUND:
The City’s subdivision regulations in Chapter 23 of the Ames Municipal Code include a
process for creating or modifying property boundaries and for determining if any
improvements are required in conjunction with the platting of property. The proposed
plat of survey includes a dedication of right-of-way that requires acceptance by the
City Council to allow for the Planning Director to approve the final plat of survey.
This proposed plat of survey is for a parcel that was not previously platted and is
considered a conforming conveyance parcel. The parcel is zoned Residential Low
Density (RL) and was formerly the site of a single-family residence that was destroyed by
fire. The remaining structure has been cleared from the site, leaving the site vacant.
The purpose of the plat is to create a legal parcel for purposes of allowing building
and zoning permits to be issued for the use of the site. All new construction would
also be subject to meeting current zoning standards for setbacks and coverage.
The proposed survey is composed of Parcel ‘AB’ and Tract ‘C’. Parcel ‘AB’ includes
19,248 sq. ft. (0.442 acres) and Tract ‘C’ includes 6,936 sq. ft. (0.16 acres). Tract ‘C’ is
described for the purpose of the dedication of the right-of-way to the City (see Attachment
B – Proposed Plat of Survey). The legal description is included in the Addendum.
Dedication of the right-of-way prior to the recording of the plat of survey and prior to
issuance of zoning or building permits is required to comply with the City’s Subdivision
Code.
Parcel ‘AB’ was reviewed to ensure that the proposed lot dimensions and setbacks
comply with the requirements found in the zone development standards of the Residential
Low Density (RL). A graphical representation as well as a complete and accurate
description of the parcel and right-of-way tract is included.
Plats of Survey for conveyance parcels are subject to review of needed infrastructure and
dedication of right-of-way. The City reconstructed Dawes Drive in 2019 and did not
construct a sidewalk on the west side of this street along this site’s frontage. There is an
integrated sidewalk on the east side of Dawes and a trail to the rear of the site adjacent
to Highway 69. With the reconstruction of Dawes and the limitations of right-of-way and
topography along Dawes there are no additional improvements expected for this site.
2
Although the Planning and Housing Director is authorized to make a final decision of
approval in writing for a conveyance parcel Plat of Survey, the dedication of the Dawes
Drive right-of-way requires City Council approval. Approval of this Plat of Survey
(Attachment B) will allow the Planning and Housing Director to sign the Plat, confirming
that it fully conforms to all conditions of approval.
The prepared Plat of Survey may then be signed by the surveyor, who will submit the
executed Warranty Deed, signed Plat of Survey, and certified resolution for recording in
the office of the Story County Recorder. The applicant shall provide a copy of the recorded
Warranty Deed, Plat of Survey, and certified resolution to the City Clerk. Once it is
recorded, the property owner can proceed with obtaining building and zoning permits.
ALTERNATIVES:
1. Approve a resolution for the proposed plat of survey for 4100 Dawes Drive and
accept the dedication of right-of-way with the attached warranty deed, thereby
authorizing the Planning and Housing Director to approve the final Plat of Survey.
2. Deny the plat of survey on the basis that the requirements for plats of survey and
dedication of right-of-way as described in Section 23.308 have not been satisfied.
3. Refer this back to staff for additional information.
CITY MANAGER'S RECOMMENDED ACTION:
The conveyance parcel process was established in 2009 to create a means for property
owners to bring parcels of land into compliance with the City’s permitting processes. The
goal was to establish usable and buildable parcels with a recorded survey in order to have
measurable property lines. Approving this proposed plat of survey will recognize the
current parcel as a legal lot for permitting purposes. Approving the plat of survey
as a conveyance parcel will not exempt the parcel from meeting zoning
development standards for building, such as setbacks and coverage.
Staff has determined that the proposed plat of survey satisfies all Subdivision Code
requirements and has made a preliminary decision of approval. Parcel ‘AB’ conforms to
the underlying zoning standards for lot requirements. Currently, the property owner has
ownership to the middle of Dawes Drive. Tract ‘C’ identifies the right-of-way that will be
dedicated to the City as part of the Plat. Staff has determined that the proposed plat of
survey does not trigger City infrastructure requirements as defined within the Subdivision
Code. Therefore, it is the recommendation of the City Manager that the City Council
accept Alternative #1.
3
ADDENDUM
PLAT OF SURVEY FOR 4100 DAWES DRIVE
Application for a proposed Plat of Survey has been submitted for:
Conveyance parcel (per Section 23.307)
Boundary line adjustment (per Section 23.309)
Re-plat to correct error (per Section 23.311)
Auditor’s plat (per Code of Iowa Section 354.15)
Owners: Larissa Leigh Boeck & Katherine Elaine Farlow
Existing Street Address: 2021 Ferndale Avenue, Ames, IA 50010
Assessor’s Parcel #: 05-2722-6060
Legal Description:
PARCEL ‘AB’ DESCRIPTION:
A PART OF LOT 6 LOCATED IN THE NORTHEAST QUARTER OF THE NORTHEAST
QUARTER OF SECTION 27, TOWNSHIP 84 NORTH, RANGE 24 WEST OF THE 5TH P.M.,
CITY OF AMES, STORY COUNTY, IOWA, AND BEING MORE PARTICULARLY
DESCRIBED AS FOLLOWS :
COMMENCING AT THE INTERSECTION OF THE SOUTH LINE OF SAID LOT 6 AND THE
CENTERLINE OF DAWES DRIVE (OLD U.S. #69); THENCE N3l°38'35"W, 148.70 FEET
ALONG SAID CENTERLINE TO THE BEGINNING OF A 1199.28 FOOT RADIUS CURVE,
CONCAVE NORTHEASTERLY; THENCE NORTHWESTERLY 159.10 FEET ALONG SAID
CENTERLINE AND SAID CURVE, WITH A DELTA OF 7°36'04"; THENCE N67°46'24"E,
33.00 FEET TO THE POINT OF BEGINNING AND TO THE BEGINNING OF A 1166.28
FOOT RADIUS CURVE, CONCAVE NORTHEASTERLY;THENCE NORTHWESTERLY
204.15 FEET, WITH A DELTA OF 10°01'46" TO THE NORTH LINE OF SAID LOT 6;
THENCE N88°31'45"E, 7.98 FEET ALONG SAID NORTH LINE TO THE WESTERLY
CORNER OF PARCEL 'V' AS SHOWN IN INST. #2004-13159 IN THE STORY COUNTY
RECORDER'S OFFICE; THENCE S59°49'04"E, 252.90 FEET ALONG THE SOUTHERLY
LINE OF SAID PARCEL 'V'; THENCE S67°46'24"W, 178.25 FEET TO THE POINT OF
BEGINNING.
CONTAINING 19,248 SQ FT (0.442 ACRES).
TRACT ‘C’ DESCRIPTION:
A PART OF LOT 6 LOCATED IN THE NORTHEAST QUARTER OF THE NORTHEAST
QUARTER OF SECTION 27, TOWNSHIP 84 NORTH, RANGE 24 WEST OF THE 5TH P.M.,
4
CITY OF AMES, STORY COUNTY, IOWA, AND BEING MORE PARTICULARLY
DESCRIBED AS FOLLOWS:
COMMENCING AT THE INTERSECTION OF THE SOUTH LINE OF SAID LOT 6 AND THE
CENTERLINE OF DAWES DRIVE (OLD U.S. #69); THENCE N3l°38'35"W, 148.70 FEET
ALONG SAID CENTERLINE TO THE BEGINNING OF A 1199.28 FOOT RADIUS CURVE,
CONCAVE NORTHEASTERLY; THENCE NORTHWESTERLY 159.10 FEET ALONG SAID
CENTERLINE AND SAID CURVE, WITH A DELTA OF 7°36'04" TO THE POINT OF
BEGINNING; THENCE CONTINUING NORTHWESTERLY 216.18 FEET ALONG SAID
CURVE AND CENTERLINE, WITH A DELTA OF 10°19'42" TO THE NORTH LINE OF LOT
6; THENCE N88°31'45"E, 33.61 FEET ALONG SAID NORTH LINE TO THE BEGINNING
OF A 1166.28 FOOT RADIUS CURVE, CONCAVE NORTHEASTERLY; THENCE
SOUTHEASTERLY 204.15 FEET ALONG SAID CURVE, WITH A DELTA OF 10°01'46";
THENCE S67°46'24"W, 33.00 FEET TO THE POINT OF BEGINNING.
CONTAINING 6936 SQ FT (0.16 ACRES).
Public Improvements:
The preliminary decision of the Planning Director finds that approval requires all public
improvements associated with and required for the proposed plat of survey be:
Installed prior to creation and recordation of the official plat of survey and
prior to issuance of zoning or building permits.
Delayed, subject to an improvement guarantee as described in Section
23.409.
Not Applicable. (no additional improvements required)
Note: The official plat of survey is not recognized as a binding plat of survey for permitting
purposes until a copy of the signed and recorded plat of survey is filed with the Ames City
Clerk’s office and a digital image in Adobe PDF format has been submitted to the Planning
& Housing Department.
5
Attachment A- Existing Conditions
6
Attachment B: Plat of Survey
7
Attachment C: Warranty Deed
8
Attachment C: Warranty Deed, continued
1
ITEM#: 34
DATE: 02-14-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: 2021/22 CONCRETE STREET PAVEMENT IMPROVEMENTS (24TH
AND STANGE) PROFESSIONAL SERVICES AGREEMENT
BACKGROUND:
This project is for the reconstruction of Stange Road (Blankenburg Drive to 24th Street)
and 24th Street (Stange Road to Railroad crossing). Work will include improvements to
pavement, storm and sanitary utilities, ADA ramp, sidewalk, shared use path, and the
24th and Stange intersection. On August 10, 2021, City Council awarded the
Professional Services Agreement for design of the project to HR Green of Johnston,
Iowa, in the amount of $233,400.
The agreement with HR Green required the firm to complete an analysis of the traffic
and storm sewer requirements for the project. After completing this analysis, HR Green
determined that additional storm sewer design and additional traffic design—beyond the
scope of HR Green’s initial contract—was warranted.
Storm Sewer
The results from the initial analysis conducted by HR Green showed that the 24th Street
storm sewer system was undersized and lacking intakes. This has been causing buildup
of standing water in the outside lanes (spread) during storm events. In order to meet the
proper spread criteria for safety, ten new storm sewer intakes and the relocation of five
existing intakes are required. The new intakes will allow for storm water to be removed
from the new roadway much more quickly than the current intake system.
The addition of these intakes has also required the assessment of the existing storm
sewer pipe sizes and the ability to take this water away from the roadway in a timely
manner. HR Green’s review of the existing system showed that new lateral storm sewer
pipes were needed to connect the new intakes and increase the capacity of the system.
Design was completed to include additional 15’’, 18’’, 24’’ and 48’’ storm lines to meet
the required additional stormwater capacity needs. The design work for the spacing
and locating new intakes and the additional storm system analysis and design
were completed outside the scope of the original PSA with HR Green.
George Washington Carver Right Turn Lane
The contract with HR Green included a traffic analysis of Stange Road and 24th Street.
As part of this study, it was shown that the existing right turn lane of George
Washington Carver onto Stange Road did not have sufficient storage length. The design
of this right turn lane includes the adjacent shared use path due to expansion of the turn
2
lane. The elevation of the shared use path needs to be raised to reduce the slope
between edge of the trail and the pavement through the length of the turn lane.
24th Street Shared Use Path
Because of the storm sewer intake redesign described above, several sections of the
shared use path along 24th Street will now require the removal and replacement due to
the additional intakes and storm sewer infrastructure.
CyRide Stop and ISU Sidewalk Connections
After the design contract was approved with HR Green, ISU agreed to allow the City to
include sidewalk improvements along the east side of Stange Road and the placement
of CyRide bus stop pads in the project. These improvements must now be incorporated
into the project to tie into the new pavement on Stange Road.
ADDITIONAL COST SUMMARY:
The additional work outlined above results in a cost increase as follows:
ITEM ADDITIONAL COST
TOTAL $ 56,015.37
At the time staff was informed by HR Green about these increased expenses, HR
Green told staff that much of the expense for this additional design work could be
covered by savings in other areas of the design contract, allowing the changes to occur
without increasing the total contract amount. Therefore, City staff gave HR Green
permission to move forward with the additional design. After this discussion,
staff received an invoice from HR Green for this additional design work for an
additional $79,677.87.
Staff reviewed HR Green’s request compared to the original agreement and then met
with HR Green to discuss this additional design effort. There were several areas
where staff believed additional design expenses were not the responsibility of the
City, due to the work being included within the original agreement. After this
discussion, HR Green ultimately agreed to reduce the amount to $56,015.37. This
would bring HR Green’s total fee for the design of Stange Rd and 24th St to
$289,415.37.
Although it was not clear to City staff that additional design fees would be
incurred at the time HR Green was authorized to proceed with the change in
scope, it is evident that the additional work was necessary to successfully
complete the design work for the project. Staff has reviewed the additional
3
$56,015.37 in work and believes it is a reasonable fee for the design work
performed.
A summary of revenues and projected expenses is shown below.
ALTERNATIVES:
1. Approve the professional services agreement amendment for the 2021/22
Concrete Street Pavement Improvements project with HR Green of Johnston,
Iowa, in the amount of $56,015.37.
2. Reject the design services amendment.
CITY MANAGER’S RECOMMENDED ACTION:
Staff has analyzed the amendment request for extra compensation from HR Green. It
was determined that some of the work fell within the original design scope and other
work was truly added engineering work based on unforeseen issues that arose during
design. Staff has negotiated a lower fee from HR Green for the additional work in the
amount of $56,015.37. Therefore, it is the recommendation of the City Manager that the
City Council adopt Alternative No. 1, as noted above.
Funding Source
Available
Revenue
Estimated
Expenses
(inc. all HR Green fees)
th
TOTAL $ 5,000,000 $ 4,969,584.23
ITEM #: 35
DATE: 02-14-23
DEPT: Finance
COUNCIL ACTION FORM
SUBJECT: REVISIONS TO PURCHASING POLICIES AND PROCEDURES
BACKGROUND:
The Purchasing Division service objectives include 1) recommending policies and
procedures that comply with applicable laws and regulations, 2) protecting the interests
of the City, and 3) enabling City programs to provide cost-effective services to the public.
The Purchasing Division maintains a Purchasing Policies and Procedures Manual to
assist in achieving these goals.
Revisions to the Purchasing Policies and Procedures Manual are proposed to update the
recent changes in the public improvement bid thresholds and the additon of the definition
of a utility infrastructuce. A summary of proposed policy and procedure revisions is
attached. Two sections have the proposed policy and procedure revisions:
Section 6: Bids, Quotations, and Proposals:
The Code of Iowa Section 314.1B establishes horizontal and vertical bid threshold
subcommittees that meet every other year to establish the bid and quotation thresholds
for city and county public improvement projects. On June 11, 2019, the City Council
approved to revise the City purchasing policy to follow the statutory limits set by these
subcommittees.
The City’s thresholds are currently:
• Competitive Bids for Horizontal Construction: $ 69,000
• Competitive Bids for Vertical Construction: $139,000
• Competitive Quotes for Vertical Construction: $ 77,000
The state’s subcommittes have met and changed the bid and quote thresholds to the
following:
Year
Effective Threshold Horizontal Infrastructure
Cities > 50,000 population
Infrastructure
Cities > 50,000
2023 Competitive bid $93,000 $196,000
2023 N/A $109,000
Therefore, the threshold established by the State subcommittees for horizontal
infrastructure bids has been increased by $24,000, to $93,000; the threshold for
vertical infrastructure bids has been increased by $57,000, to $196,000; and the
threshold for vertical infrastructure quotes has been increased by $32,000, to
$109,000.
As noted above, the City Council previously directed staff to follow the statutory limits set
by these subcommittees. Increased bid thresholds allow smaller projects to be bid without
the need for a bid bond or a published public notice to bidders, thus eliminating these
costs to the project. The performance bond will remain a requirement at $25,000. Projects
determined to be a public improvement that meet the bid threshold in Code of Iowa
Section 314.1B, require specifications and drawings to be stamped by a registered
architect, engineer, or landscape architect and will provide an estimate of probable
construction to the City prior to bid issuance.
In addition, a change in Code of Iowa Chapter 26.2 provides an exclusion to the definition
of a public improvement which states that “when such work relates to existing utility
infrastructure or establishing connections to existing utility infrastructure. For purposes of
this subparagraph, “utility infrastructure” includes facilities used for the storage, collection,
disposal, treatment, generation, transmission, or distribution of water, sewage, waste,
electricity, gas, or telecommunications service”. The definition will be added to Section
6.2 of the Purchasing Policies and Procedures.
ALTERNATIVES:
1. Approve revisions to the purchasing policies and procedures to become effective
February 14, 2023. Purchasing staff will begin update users on policy and
procedure changes.
2. Do not approve revisions to the purchasing policies and procedures.
CITY MANAGER’S RECOMMENDED ACTION:
The proposed revisions to the purchasing policies and procedures reflect new statutory
limits and current practices on construction projects for public entities. These revisions
will improve the efficiency of the City's procurement process and administration of
construction projects, and improve control and reporting for the Purchasing
Divsion.Therefore, it is the recommendation of the City Manager that the City Council
adopt Alternative No. 1.
1
SUMMARY OF 2023 CHANGES TO PURCHASING POLICIES
Section 1: Organization, Purpose, and General Guidelines: No additional changes
Section 2: Requisitions for Purchase Order:
Section Subject Description of Change Comments
Reflect changes in element object numbers
Section 3: Fleet Vehicles and Equipment: No additional changes
Section 4: Technology and Communications Purchases: No additional changes
Section 5: Specifications and Descriptions/Statements of Work: No additional changes
Section 6: Bids, Quotations, and Proposals
6.03 A4 Definitions Add definition of “utility infrastructure” per changes
in Code of Iowa 26.2
6.04 A1 A2,
& C Amounts for
Bids/Quotations and
Reflects statutory bid threshold limits raised by
subcommittee for public improvements
6.05 A Types of
Solicitations
Change footnote to the current bid threshold limits
6.03 A4 Definitions Add definition of “utility infrastructure” per changes
in Code of Iowa 26.2
6.12 D8 Contracts Awarded
by City Council
Correct additional bond required to $100,000
Section 7: Purchase Order-Receiving Report: No additional changes
Section 8: Emergency & Rapid Need Purchases: No additional changes
Section 9: Travel, Conference, & Training Expense: No additional changes
2
Section 10: Reserved
Section 11: Central Office Supply Store & Inventory Management: No additional changes
Section 12: Disposal of Surplus Property: No additional changes
Section 13: Conflict of Interest Policies and Code of Ethics: No additional changes
Section 14: Procurement Card Program: No additional charges
Rev. 2/14/23
1
SUMMARY OF 2023 CHANGES TO PURCHASING PROCEDURES
Section 15: Procedures for Requisitions or Purchase Order: No additional changes
Section 16: Procedures for the Purchase of Fleet Equipment: No additional changes
Section 17: Procedures for the Purchase of Technology & Communication Equipment: No additional changes
Section 18: Specification Guidelines & Procedures: No additional changes
Section 19: Procedures for Bids, Quotations, and Proposals:
19.01
B & C Competitive
Solicitation is
Reflects statutory bid threshold limits
raised by subcommittee for public
improvements
19.04
D & F Requirements and
Reflects statutory bid threshold limits
raised by subcommittee for public
Section 20: Procedures for Purchase Order Receiving Report: No additional changes
Section 21: Procedures for Emergency & Rapid-Need Purchases: No additional changes
Section 22: Procedures for Travel, Conference, & Training Expenses: No additional changes
Section 23: Section not used
Section 24: Procedures for Central Stores & Catalogued Inventory Management: No additional changes
2
Section 25: Procedures Relating to Conflict of Interest & Code of Ethics:
Section Subject Description of Change Comments
A & B
Add to definition of immediate family,
recommended by Legal Department
25.01
A & B
Purchases Revise reference from the Purchasing Intranet
site to Purchasing Community
25.02 A Reporting Add: or member of household
25.02 C Reporting Add: Each employee and officer must complete
a Conflict of Interest Disclosure Form annually
Section 26: Procurement Card Program Procedures: No additional changes
Rev. 2/14/2023
1
ITEM #: 36
DATE 02-14-23
DEPT Electric
COUNCIL ACTION FORM
SUBJECT: POWER PLANT MAINTENANCE SERVICES CONTRACT
BACKGROUND:
On December 13, 2022, City Council approved preliminary plans and specifications for
the Power Plant Maintenance Services Contract. The Electric Utility has two gas-fired,
high-pressure steam generation units within the City’s Power Plant, referred to as Units
No. 7 and 8. These units require regular professional maintenance and repair. This
consists of both emergency and planned repairs and service. Services include a large
variety of boiler maintenance and repairs, structural steel, pump and piping work, and
other miscellaneous mechanical Power Plant work. The repair of the equipment on these
generation units requires professional trade crafts such as laborers, millwrights, and
steam/pipe fitters.
This contract is to provide power plant maintenance services for the period
following final City Council approval of contract and performance bond from date
of award through June 30, 2024. The contract includes a provision that would allow the
City to renew the contract for up to four additional one-year terms.
Bid documents were issued to seventeen companies and two plan rooms. The bid was
advertised on the Current Bid Opportunities section of the Purchasing webpage and a
Legal Notice was published on the websites of a contractor plan room service with
statewide circulation and the Iowa League of Cities.
On January 25, 2023, bids were received from six companies as shown on the attached
bid summary. Electric Services staff needs additional time to evaluate the bids to
determine which one will provide these services at the lowest overall price.
ALTERNATIVES:
1. Accept the report of bids and delay award for the Power Plant Maintenance
Services Contract.
2. Award a contract to the apparent low bid.
3. Reject all bids and direct staff to rebid.
2
CITY MANAGER'S RECOMMENDED ACTION:
This work is necessary to ensure that a qualified professional firm will respond to both
scheduled and emergency needs for boiler repair and maintenance and will also control
costs by having established billing rates. Funds will be expended only as work is required
and in accordance with approved invoices.
By choosing Alternative No. 1, staff will have enough time to evaluate each bid to ensure
the City receives these services at the best price from a well-qualified bidder. Therefore,
it is the recommendation of the City Manager that the City Council adopt Alternative #1
as stated above.
LABOR:
Standard Rate Overtime Rate Standard Rate Overtime Rate Standard Rate Overtime Rate Standard Rate Overtime Rate Standard Rate Overtime Rate Standard Rate Overtime Rate
Journeyman $77.48 $98.28 $121.62 $45.60 $64.48 N/A $90.00 $120.00 $165.00 $91.88 $121.40 $151.23 $92.46 $120.21 $146.97 N/A N/A N/A
Foreman $78.98 $101.40 $124.35 N/A N/A N/A $90.00 $120.00 $165.00 $108.61 $140.48 $172.69 $108.85 $138.38 $167.04 N/A N/A N/A
General Foreman N/A N/A N/A N/A N/A N/A $90.00 $120.00 $165.00 $113.47 $146.83 $180.52 $112.47 $143.83 $174.07 N/A N/A N/A
Superintendent N/A N/A N/A N/A N/A N/A $90.00 $120.00 $165.00 $122.35 $158.67 $195.37 $120.10 $154.44 $187.59 N/A N/A N/A
Journeyman $80.48 $101.28 $124.62 $45.60 $64.48 N/A $100.00 $130.00 $175.00 $96.87 $126.69 $156.52 $106.33 $120.21 $146.97 N/A N/A N/A
Foreman $81.98 $104.28 $127.35 N/A N/A N/A $100.00 $130.00 $175.00 $114.00 $146.19 $178.40 $125.17 $138.38 $167.04 N/A N/A N/A
General Foreman N/A N/A N/A N/A N/A N/A $100.00 $130.00 $175.00 $119.09 $152.80 $186.49 $121.67 $143.83 $174.07 N/A N/A N/A
Superintendent N/A N/A N/A N/A N/A N/A $100.00 $130.00 $175.00 $128.48 $165.17 $201.88 $138.11 $154.44 $187.59 N/A N/A N/A
Standard Rate Overtime Rate Standard Rate Overtime Rate Standard Rate Overtime Rate Standard Rate Overtime Rate Standard Rate Overtime Rate Standard Rate Overtime Rate
Journeyman $100.88 $138.34 $175.81 $59.19 $84.86 N/A $95.00 $125.00 $170.00 $91.13 $120.05 $151.09 $96.14 $123.97 $150.80 $103.57 $155.36 $207.14
Foreman $103.25 $141.65 $180.03 $62.21 $89.39 N/A $95.00 $125.00 $170.00 $106.23 $135.12 $172.56 $111.80 $141.13 $169.41 $109.30 $163.95 $218.60
General Foreman $104.05 $142.75 $181.46 $96.02 $132.27 N/A $95.00 $125.00 $170.00 $111.44 $140.33 $180.39 $114.80 $145.79 $175.52 $112.36 $168.54 $224.71
Superintendent N/A N/A N/A $106.59 $148.12 N/A $95.00 $125.00 $170.00 $118.20 $150.05 $195.24 $120.10 $154.44 $187.59 $200.00 $300.00 $400.00
Journeyman $106.88 $146.34 $181.81 $59.19 $84.86 N/A $105.00 $135.00 $180.00 $95.96 $125.12 $155.20 $111.75 $123.97 $150.80 $104.31 $156.09 $207.88
Foreman $109.25 $147.65 $186.03 $62.21 $89.39 N/A $105.00 $135.00 $180.00 $111.32 $140.48 $177.92 $117.20 $141.13 $169.41 $110.03 $164.69 $219.34
General Foreman $110.05 $148.75 $187.46 $96.02 $132.27 N/A $105.00 $135.00 $180.00 $116.81 $145.97 $186.03 $122.67 $145.79 $175.52 $113.09 $169.27 $225.45
Superintendent N/A N/A N/A $106.59 $148.12 N/A $105.00 $135.00 $180.00 $124.05 $156.21 $201.40 $139.11 $177.60 $215.72 $200.00 $300.00 $400.00
Standard Rate Overtime Rate Standard Rate Overtime Rate Standard Rate Overtime Rate Standard Rate Overtime Rate Standard Rate Overtime Rate Standard Rate Overtime Rate
Journeyman $121.77 $167.44 $213.09 $59.19 $84.86 N/A $95.00 $125.00 $170.00 $91.88 $121.40 $151.23 $96.31 $122.50 $147.80 N/A N/A N/A
Foreman $127.32 $175.15 $222.98 $62.21 $89.39 N/A $95.00 $125.00 $170.00 $108.61 $140.48 $172.69 $101.05 $128.87 $155.74 N/A N/A N/A
General Foreman $129.67 $178.43 $227.19 $96.02 $132.27 N/A $95.00 $125.00 $170.00 $113.47 $146.83 $180.52 $105.80 $135.25 $163.68 N/A N/A N/A
Superintendent N/A N/A N/A $106.59 $148.12 N/A $95.00 $125.00 $170.00 $122.35 $158.67 $195.37 $120.10 $154.44 $187.59 N/A N/A N/A
Journeyman $126.77 $172.44 $218.09 $59.19 $84.86 N/A $105.00 $135.00 $180.00 $96.87 $126.69 $156.52 $110.75 $122.50 $147.80 N/A N/A N/A
Foreman $132.32 $180.15 $227.98 $62.21 $89.39 N/A $105.00 $135.00 $180.00 $114.00 $146.19 $178.40 $116.20 $128.87 $155.74 N/A N/A N/A
General Foreman $134.67 $183.43 $232.19 $96.02 $132.27 N/A $105.00 $135.00 $180.00 $119.09 $152.80 $186.49 $121.67 $135.25 $163.68 N/A N/A N/A
Superintendent N/A N/A N/A $106.59 $148.12 N/A $105.00 $135.00 $180.00 $128.48 $165.17 $201.88 $138.11 $177.60 $215.72 N/A N/A N/A
Standard Rate Overtime Rate Standard Rate Overtime Rate Standard Rate Overtime Rate Standard Rate Overtime Rate Standard Rate Overtime Rate Standard Rate Overtime Rate
Journeyman $120.11 $165.92 $210.27 $59.19 $84.86 N/A $95.00 $125.00 $170.00 $91.88 $121.40 $151.23 $96.31 $122.50 $147.80 N/A N/A N/A
Foreman $123.46 $170.61 $217.28 $62.21 $89.39 N/A $95.00 $125.00 $170.00 $108.61 $140.48 $172.69 $101.05 $128.87 $155.74 N/A N/A N/A
General Foreman $124.11 $171.44 $218.79 $96.02 $132.27 N/A $95.00 $125.00 $170.00 $113.47 $146.83 $180.52 $105.80 $135.25 $163.68 N/A N/A N/A
Superintendent N/A N/A N/A $106.59 $148.12 N/A $95.00 $125.00 $170.00 $122.35 $158.67 $195.37 $120.10 $154.44 $187.59 N/A N/A N/A
Journeyman $125.11 $170.92 $215.27 $59.19 $84.86 N/A $105.00 $135.00 $180.00 $96.87 $126.69 $156.52 $110.75 $122.50 $147.80 N/A N/A N/A
Foreman $128.46 $175.61 $222.28 $62.21 $89.39 N/A $105.00 $135.00 $180.00 $114.00 $146.19 $178.40 $116.20 $128.87 $155.74 N/A N/A N/A
General Foreman $129.11 $176.44 $223.79 $96.02 $132.27 N/A $105.00 $135.00 $180.00 $119.09 $152.80 $186.49 $121.67 $135.25 $163.68 N/A N/A N/A
Superintendent N/A N/A N/A $106.59 $148.12 N/A $105.00 $135.00 $180.00 $128.48 $165.17 $201.88 $138.11 $177.60 $215.72 N/A N/A N/A
$0.00/day
The Waldinger Corporation
Des Moines, IA
LABORER
NOTE:
Inc.
Des Moines, IA
M.D. Magary Construction Co.
St Louis, MO
TEiC Construction Services, Inc.
Duncan, SC
Supervisors
Rate
$140/day
NOTE:
NOTE:
MILLWRIGHT
STEAMFITTER
$150/day
Subsistence:
PIPEFITTER
NOTE:
$85/day
Rate
Modern Piping, Inc.
Des Moines, IA
$125/day
2023-089 Power Plant Maintenance Services Contract Bid Summary
S.T. Cotter Turbine Services, Inc.
Clearwater, MN
$173/day
MISC.
Deliveries
$0.00/day
COST + 15%
4%
straight time rate of specific craft
Rate
COST + 5%
COST + 7%
N/A
4%
$.64/mile
$.64/mile
$0.00
Rate
COST + 15%
4%
$0.00
$79.76/hour
$1.64/mile
$.98/mile
$78.98 per hour
3%
$.98/mile
$.655/mile
3%
COST + 10%
N/A
Rate
COST + 10%
Craft
Travel $50.00/hour
Craft travel
Supervisor mileage $1.00/mile
N/A
N/A
Travel & Subsistence
Description
$1.00/mile
N/A3%
Rate
$2.00/mile for 1 round trip per job
COST + 15%
Equipment & Tools
Mileage
$140/day $130/day
mileage)$75/hr
N/A
Renewal
Travel & Mileage
Craft mileage
Supervisor travel $95.00/hour
$85/day
Miscellaneous materials &
consumables
Labor
3%
8%
8hr in & 8hr out if 5 days or less plus mileage
$.655 per mile each way from home to Ames, IA
$2.00/mile for 1 round trip per job
COST + 15%
$.98/mile
$100/day
$350 per mobilization of project and close of
project
3%
3%
$1.30 per local small emergency
N/A
N/A
$150.00 per person for large outage
$400.00 per trip
Rate
COST + 7%
COST + 15%
4%
7%
5%
$173/day
$200/hour
$.69/mile
$103.57/hour
$.69/mile
$103.57/hour
$.69/mile
Rate
COST + 10%
COST + 10%
3%
1
ITEM: 37
DATE: 02-14-23
DEPT: Electric
COUNCIL ACTION FORM
SUBJECT: UNIT 8 ELECTROSTATIC PRECIPITATOR INSULATION & LAGGING
REPORT OF BIDS
BACKGROUND:
The Power Plant’s two gas-fired boilers use electrostatic precipitators (ESPs) to remove
particulate matter from the exhaust gas. The ESPs are susceptible to corrosion from flue
gases and the outdoor environment, and therefore require periodic maintenance. The
Capital Improvements Plan includes a project for Power plant Unit 8 Precipitator
Insulation and Lagging. The FY 2022/23 budget includes $2,000,000 for engineering and
construction.
On December 13, 2022, City Council approved preliminary plans and specifications for
Unit 8 Electrostatic Precipitator Insulation & Lagging. This project is to replace the lagging
and insulation on the precipitator, the ductwork running between the Unit 8 boiler and the
electrostatic precipitator units, along with the ductwork running between the precipitator
units and the regenerative air heater. Alternative bids were requested to replace the duct
work on the inlet and outlet of the Unit 8 ESP which is also deteriorating.
Bid documents were issued to four firms and four plan rooms. The bid was advertised on
the Current Bid Opportunities section of the Purchasing webpage and a Legal Notice was
published on the websites of a contractor plan room service with statewide circulation.
On January 25, 2023, two bids were received. The engineer’s estimate for the base bid
work and alternate was $2,860,000 in total.
BIDDER BASE BID ALTERNATE BID
Incorp Industries, LLC
Evansville, IN $1,603,640 $598,249
HTH Companies, Inc.
Union, MO $1,797,193 $878,037
Staff reviewed the bids and concluded that the apparent low base bid submitted by
Incorp Industries, LLC in the amount of $1,603,640 (inclusive of Iowa sales tax) is
acceptable. Staff reviewed the alternate bid prices and is recommending not
awarding the alternate to replace the inlet and outlet duct work. These ductwork
components are not in an urgent state of repair, and staff believes that repairing
these components at a later time may result in more competitive pricing.
2
ALTERNATIVES:
1. Award a contract to Incorp Industries, LLC of Evansville, IN fo r base bid work in
the Unit 8 Electrostatic Precipitator Insulation and Lagging Project in the amount
of $1,603,640 (inclusive of sales tax).
2. Award a contract to the other bidder.
3. Reject all bids and direct staff to rebid.
CITY MANAGER’S RECOMMENDED ACTION:
This work is necessary to repair damaged pieces and provide adequate insulation and
protection. The work is a planned project in the current CIP. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative #1 as stated
above.
1
ITEM #: 38
DATE: 02-14-23
DEPT: Electric
COUNCIL ACTION FORM
SUBJECT: COMBUSTION TURBINE FUEL OIL PIPE INSTALLATION
BACKGROUND:
On December 13, 2022, City Council approved preliminary plans and specifications for
the Combustion Turbine Fuel Oil Pipe Installation. This project is for the installation of
double-walled carbon steel piping to replace the remaining, original, underground fuel oil
piping that provides fuel to the two combustion turbines (CT1 & CT2) within the City’s
Electric Utility.
Bid documents were sent to seven contractors and four plan rooms. The bid was also
advertised on the Current Bid Opportunities section of the Purchasing webpage and a
Legal Notice was published on the websites of a contractor plan room service with
statewide circulation.
On January 25, 2023, two bids were received:
BIDDER TOTAL COST
Modern Companies, Inc.
Cedar Rapids, IA $391,700
API Solutions LLC
Marshalltown, IA $425,000
Bid prices inclusive of Iowa sales tax
Staff evaluated the bids and determined that the apparent low bid from Modern
Companies, Inc, Cedar Rapids, IA, is acceptable.
The approved FY 2020/21 Fuel Oil Piping Installation Capital Improvements Plan project
includes $150,000 for this project. Because of the priority for this project to be completed,
the funds from two other Capital Improvements Plan projects will be used to cover the
shortfall: savings from the FY 2022/23 Unit 7 Main Steam Line Insulation Replacement
and from the FY 2021/22 Unit 8 Turbine/Generator Overhaul. The funds available from
savings in these projects are $210,000 and $68,055 respectively.
2
ALTERNATIVES:
1. Award contract to Modern Companies, Inc, Cedar Rapids, IA for the Combustion
Turbine Fuel Oil Pipe Installation, in the amount of $391,700.
2. Award to the other bidder.
3. Reject all bids and delay the Combustion Turbine Fuel Oil Pipe Installation.
CITY MANAGER'S RECOMMENDED ACTION:
This project is needed because all original lines installed in 1972 are subject to failure
due to their age. This is the last section of underground pipe that needs to be replaced
for the Gas Turbine site. Therefore, it is the recommendation of the City Manager that the
City Council adopt Alternative No. 1 as stated above.
1
ITEM #: 39
DATE: 02-14-23
DEPT: W&PC
COUNCIL ACTION FORM
SUBJECT: SAM PUMP STATION STANDBY GENERATOR – AWARD OF
CONTRACT
BACKGROUND:
In 2003, the water distribution system was split into two separate pressure zones to
accommodate growth in the west and southwest portions of the city. To provide the
increased pressure to the new western pressure zone, a booster pump station was built
at the intersection of State Avenue and Mortensen Road (SAM).
This project will install standby power at the pump station. It incorporates the
requirements of the Iowa DNR’s Water Supply Design Standards that state “…Dedicated
standby power shall be required so that water may be pumped to the distribution system
during power outages to meet the average day demand…” As growth in the western
pressure zone continues to increase, it is important to add standby power at the pump
station site. This project was intentionally accelerated in the FY 2022/23 CIP as a
result of the derecho storm event of 2020.
A Notice to Bidders for this project was issued on December 13, 2022. Bid alternates
were included to provide a variable frequency drive to perform control system
programming for the generator and to perform a load-bank test of the generator. On
January 25, 2023, bids were opened, and two bids were received. A copy of the bid
tabulation is shown below.
Bidder Base Bid Bid Alternates Base Bid +
Alternate
Price Electric $166,390.00 $70,088.00 $236,478.00
Jensen Electrically
powered, LLC. $246,117.40 $66,345.04 $312,462.44
Engineers Estimate $163,000.00
The lowest base bid was slightly above the Engineer’s Estimate, but within the authorized
funding. Since the extended price for the base bid plus the bid alternate exceeded
the authorized budget in both cases, staff is recommending an award for the base
bid only.
2
The revised project expenses are as shown below.
Project Expense
Engineering $ 37,250
Construction (Base bid) 166,390
10% Contingency 16,639
Total Estimated Expense $ 220,279
Authorized Budget
FY 2022/23 Amended CIP $ 225,000
Total Project Budget $ 225,000
Staff believes the bid provided by Price Electric is the lowest responsive bidder. It is worth
noting that the lead time on the generator is currently estimated to be more than one year.
ALTERNATIVES:
1. Award a contract for the SAM Pump Station Standby Generator to Price Electric
of Robins, Iowa, for the base bid only in the amount of $166,390.
2. Award the contract to the other bidder.
3. Do not take any action at this time and provide direction to staff on the future of
the project.
CITY MANAGER’S RECOMMENDED ACTION:
Providing redundant power at the SAM Pump Station is an important disaster resiliency
measure that will ensure adequate pressure in the west pressure zone during extended
power outages. Bids have been procured, and the low bid is within the authorized budget.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
1
ITEM #: 40
DATE: 02-14-23
DEPT: Electric
COUNCIL ACTION FORM
SUBJECT: FURNISH 69kV AND 161kV SF6 CIRCUIT BREAKERS
BACKGROUND:
On January 10, 2023, City Council approved preliminary plans and specifications for
Furnishing 69kV and 161kV SF6 Circuit Breakers. The project is to procure (6) 69kV
SF6 circuit breakers to: 1) replace two existing obsolete oil-filled circuit breakers at the
Mortensen Road Substation, 2) obtain two new breakers as part of a planned project at
the Ontario Road Substation, and 3) purchase two spare 69kV and one 161kV breakers
for Electric Services’ inventory, which will be kept on hand for the emergency
replacement of a breaker in the event of a breaker failure. The Engineer’s estimate for
six 69kV breakers was $450,000. Staff attempted to obtain a 161kV breaker as part
of this bid, but did not receive responsive proposals, as detailed below.
Bid documents were issued to ten firms and two plan rooms. The bid was advertised on
the Current Bid Opportunities section of the Purchasing webpage and a Legal Notice
was published on the websites of a contractor plan room service with statewide
circulation and the Iowa League of Cities.
On February 1, 2023, two bids were received as shown below for six breakers:
BIDDER 69KV BREAKERS 161KV BREAKER
GE Grid Solutions, Inc.
Charleroi, PA $407,070.00 Non-Responsive
WESCO Distribution, Inc.
Des Moines, IA $789,740.25 Non-Responsive
All bids for the 161kV breaker were considered non-responsive because the
breakers did not meet City specifications. Staff plans to re-bid at a later date for
the 161 kV breaker.
GE Grid Solutions submitted additional terms and conditions along with its bid for the
69kV breaker. Due to these additional terms, staff needs additional time to review
the bids before a recommendation can be made to Council. The review will
ensure that the added conditions do not pose any unnecessary risk to the City.
2
ALTERNATIVES:
1. Accept the report of bids and delay award for the SF6 Circuit Breakers.
2. Award the contract to the apparent low bidder.
3. Reject the bids and direct staff to rebid.
CITY MANAGER'S RECOMMENDED ACTION:
This equipment is necessary to complete the projects at the specified substations. This
project will help move customer loads off the Power Plant bus and will help to limit
exposure of the Power Plant bus to distribution faults, thereby improving Power Plant
reliability. Installing modern, programmable relays and updated controls in these
locations can improve long-term reliability by eliminating the obsolete and maintenance-
intensive electromechanical relays and aged, lengthy control circuits that are no longer
accessible for repair. These projects are necessary for Electric Services to continue
providing safe, reliable, service to the customers in the City.
Staff needs additional time to evaluate the submitted terms and conditions to
ensure there is minimal risk posed to the City. Therefore, it is the recommendation
of the City Manager that the City Council adopt Alternative No. 1 as stated above.
1
ITEM # ____41_
DATE 02-14-23
DEPT: _ADMIN._
COUNCIL ACTION FORM
SUBJECT: TEMPORARY ORDINANCE FOR RAGBRAI 2023
BACKGROUND:
On January 28, it was announced that Ames would be an overnight stop for the 2023
Register’s Annual Great Bicycle Ride Across Iowa (RAGBRAI), as part of the effort to
recreate the original RAGBRAI route for the 50th year of the ride this summer. Riders
will arrive on Tuesday, July 25 and depart on Wednesday, July 26.
Ames was an overnight stop for RAGBRAI XLVI in 2018. Prior to the 2018 ride,
Discover Ames (previously the Ames Convention and Visitors Bureau) requested and
the City Council approved a temporary RAGBRAI ordinance. The ordinance was
developed based on a model ordinance provided by RAGBRAI organizers. It made
modifications to Municipal Code to facilitate the event during the week of the ride, and it
has remained in Chapter 34 of Municipal Code as an expired ordinance.
In the opinion of City staff, the 2018 ordinance worked well to accomplish its intent. With
the announcement of Ames as an overnight town for RAGBRAI 50, staff consulted with
Discover Ames and is presenting an ordinance to revise and reactivate the City’s
RAGBRAI ordinance. The key points addressed in this temporary ordinance are as
follows:
Suspension of Section 19.11 (Park Hours) to Provide Camping – The Municipal
Code prohibits the use of City parks between the hours of 10:30 p.m. and 6:00 a.m. The
ordinance would temporarily suspend this section to allow camping in Brookside,
Gateway, Stuart Smith, and River Valley parks from Monday, July 24 through
Wednesday, July 26. Although the registered riders will not enter the community until
July 25 (Tuesday), registered support teams often send advance teams who camp the
day prior to the arrival of riders to prepare their designated spots.
Suspension of Section 19.9 (Unlawful to Operate a Motor Vehicle in City Parks) –
To facilitate the movement of people and equipment through the parks, it is requested
that this blanket prohibition on operating motor vehicles in the parks be amended to
allow the Parks and Recreation Director to temporarily designate certain people to be
able to drive vehicles such as utility carts and golf carts in the parks.
Suspension of Division III, Chapter 22 (Vending) – It is anticipated that a variety of
vendors will be recruited by the local RAGBRAI organizing committee to serve the
campgrounds and entertainment areas. The existing provisions of Municipal Code
provide for vending to occur on City streets, but do not lend themselves well to a short-
term event that is as spread out across the community the way RAGBRAI is.
2
Additionally, the local RAGBRAI organizing committee anticipates incurring significant
costs to provide services for the riders (utilities, advertising, toilets, entertainment, etc.)
These costs must be recouped by the local organizing committee.
To facilitate this, the temporary RAGBRAI ordinance provides the following regarding
vending:
1. The City’s typical vending regulations are suspended during RAGBRAI. Instead
of the City issuing Vending Licenses during that period, the local RAGBRAI
organizing committee is empowered to issue permits, adopt fees, establish
policies, and regulate locations and hours of sales.
It should be noted that these changes also supersede Parks and Recreation
policies related to vending in the parks, which are separate from the City’s non-
parks vending regulations. Of note, vendors in parks are normally required to pay
the City 10% of their revenues in exchange for the right to vend. This provision
and any other park-specific vending policies would be superseded by the
proposed temporary ordinance.
2. Existing licensed vendors that have established vending spaces are permitted to
retain those spots without requiring a RAGBRAI vending permit. However, there
are two caveats to this: First, existing Vending Licenses are site-specific, so if an
existing vendor in the City wishes to move locations to take advantage of the
RAGBRAI crowds, that vendor would need to follow the special RAGBRAI
vending permit process.
Second, the City’s existing Vending ordinance states that vendors who are in
locations where a special event is occurring may be prevented from using that
space to facilitate the event. It should be noted that some RAGBRAI
entertainment is proposed to be downtown, where existing Vending licensees
have regular vending locations. These vendors may be required to move to
accommodate the event, although the local RAGBRAI Committee may choose to
contract with those vendors to be in the entertainment areas, subject to paying
the RAGBRAI vendor fee. The ordinance also provides for the suspension of
sidewalk cafes that are in conflict with the downtown entertainment areas.
3. The local RAGBRAI organizing committee is obligated to use its collected
revenues to finance only the expenses of hosting RAGBRAI.
Limitation on Temporary Outdoor Service Privileges – The temporary RAGBRAI
ordinance provides that the main alcoholic beverage garden organized by the local
RAGBRAI organizing committee is the only outdoor service area permitted during that
time; other temporary outdoor service privilege requests during RAGBRAI would not be
entertained.
The rationale provided in 2018 by RAGBRAI for this restriction is two-fold: 1) A single
large temporary beverage garden is less challenging to monitor and control than
3
temporary beverage gardens spread throughout the community, and 2) RAGBRAI
indicates that local establishments can expect increased business during RAGBRAI
even without their own outdoor beverage gardens. Since the local organizing committee
is incurring significant expenses to support the RAGBRAI event, it should be allowed to
recoup its costs by directing RAGBRAI participants to the main beverage garden.
ALTERNATIVES:
1. Approve first reading of the attached ordinance revising Chapter 34 of Municipal
Code to facilitate RAGBRAI’s visit through Ames on July 25-26, 2023.
2. Direct staff to modify the attached ordinance.
3. Do not approve the ordinance.
CITY MANAGER’S RECOMMENDED ACTION:
The temporary modifications to Municipal Code for RAGBRAI in 2018 were effective in
facilitating the activities and services intended by organizers. That ordinance was based
on the model ordinance provided by RAGBRAI organizers for use in other cities across
Iowa. The ordinance remains in Municipal Code, although it is no longer in effect based
on the dates specified in the ordinance.
City staff has consulted with Discover Ames, which is organizing the overnight stop in
Ames for RAGBRAI. An ordinance has been prepared to revise and reactivate the
RAGBRAI chapter of Municipal Code for the 50th RAGBRAI ride this summer. Staff
believes adopting these changes shortly after the route announcement has occurred will
allow for other steps in the planning process to take place in an efficient manner.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
ORDINANCE NO.
AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF
THE CITY OF AMES, IOWA, BY ENACTING A NEW
CHAPTER 34 FOR THE PURPOSE OF ASSISTING CITY
OFFICIALS AND THE RAGBRAI COMMITTEE IN
MANAGING THE PROVISION OF SERVICES TO THE
PUBLIC DURING THE OVERNIGHT STOP OF THE DES
MOINES REGISTER’S ANNUAL GREAT BICYCLE RIDE
ACROSS IOWA (RAGBRAI) ON JULY 25, AND 26, 2023,
REPEALING ANY AND ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT TO THE EXTENT OF SUCH
CONFLICT; PROVIDING A PENALTY; AND
ESTABLISHING AN EFFECTIVE DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is
hereby amended by repealing Chapter 34 and enacting a new Chapter 34 as follows:
“Sec. 34.1. DEFINITIONS.
As used herein, the following definitions shall apply:
(1) “Food” means food products of all kinds including food packaged for consumption off
premises as well as meals prepared for consumption either on or off premises. Food shall also
include beverages of every kind, including both alcoholic and nonalcoholic, except for water
provided without cost to the consumer.
(2) “Person” means any individual person, club, group, organization, partnership, corporation, or
entity of any kind.
(3) “RAGBRAI Committee” means the Advisory Board and the Executive Committee as
designated by the City of Ames and Discover Ames.
(4) “Vending Booth” means any stand, cart, vehicle, trailer, or other structure at which a person
exchanges goods or services for money. An individual person who moves from place to place
while exchanging goods or services for money shall also be construed as a vending booth.
Sec. 34.2. RAGBRAI COMMITTEE POWERS.
The RAGBRAI Committee is hereby empowered to:
(1) Issue permits to any person engaged in the sale of food or goods to the public, whether for-
profit or non-profit in nature, at any time on July 25, 2023, or July 26, 2023; and,
(2) Regulate the location, days and times of operation, and goods to be offered for sale at vending
booths, and limit the number of permits issued; and,
(3) Establish appropriate fees, deposit requirements, insurance requirements, enhanced services
such as electricity or water access, deadlines, and procedures for the issuance of permits,
provided the fee for a person who operates a vending booth on behalf of a non-profit
organization for non-profit purposes shall be less than the fee for a person who operates a
vending booth on behalf of or as a for-profit entity; and,
(4) Revoke, deny, or suspend permits for vending, for any of the following reasons:
(a) Failure to pay required fees; or,
(b) Failure to comply with the procedures established by the RAGBRAI Committee for the
issuance and maintenance of permits; or,
(c) Failure to comply with applicable federal, state or local public health regulations; or,
(d) If, in the judgment of a person designated by the RAGBRAI Committee, the operation
or continuing operation of a vending booth would constitute a public nuisance or
threaten the safety of the public.
Sec. 34.3. RAGBRAI COMMITTEE POWERS RESTRICTED.
The RAGBRAI Committee shall:
(1) Use any funds collected through permits or fees established through this Chapter to provide
services to the participants in the RAGBRAI event, including but not limited to: drinking
water, toilet facilities, solid waste disposal, security, utilities, entertainment, marketing, and
promotion. Any funds collected that are not used for these purposes shall be paid to the City
of Ames at the conclusion of RAGBRAI.
(2) Ensure that the issuance, revocation, denial, or suspension of permits shall be conducted in a
fair and consistent manner, and in no instance shall be done on the basis of the color, creed,
gender identity, national origin, race, religion, sex, or sexual orientation of the applicant or
proprietor.
(3) Consult with and obtain approval from the City Manager or designee prior to establishing fees,
regulations, and procedures, and prior to the revocation, denial, or suspension of any permit.
Sec. 34.4. VENDORS – PERMIT REQUIRED.
No person shall sell food or goods to the public in the City of Ames, Iowa on July 25, 2023, or
July 26, 2023, at a location other than their regularly established place of business unless said
person shall first obtain a permit from the RAGBRAI Committee, except those individuals who
have obtained a Vending License pursuant to Division III of Chapter 22 of the Municipal Code
(Vending) on or before March 6, 2023, and who continually maintain said license through July 26,
2023.
Sec. 34.5. OUTDOOR ALCOHOLIC BEVERAGE SERVICE AREAS.
The presence of approximately 25,000 additional people in Ames on July 25, 2023, many of whom
may be consuming alcoholic beverages, has the potential to overwhelm local law enforcement
personnel. Therefore, to ensure public safety, the City Council has determined that no more than
one application for a temporary outdoor alcoholic beverage service area within the City of Ames
may be accepted and approved by the City for July 25 or July 26, 2023. The RAGBRAI
Committee, or its designee, shall have the first right to apply to the City for such a license.
However, if the RAGBRAI Committee fails to secure approval by June 30, 2023, the City Council
may consider applications from other applicants for an outdoor alcoholic beverage service area for
July 25 or July 26, 2023. Any establishment that has, prior to the adoption of this Ordinance,
obtained a license for an outdoor alcoholic beverage service area, where that license is valid for
July 25 or July 26, 2023, shall be permitted to operate that outdoor alcoholic beverage service area
pursuant to the terms of its license.
Sec. 34.6. VIOLATIONS - PENALTIES.
A violation of any provision of this Chapter shall be a municipal infraction, punishable by a civil
penalty of $250.00 for each violation.
Sec. 34.7. CERTAIN ORDINANCES AND POLICIES SUSPENDED.
(1) The provisions of this Ordinance shall supersede the policies of the Parks and Recreation
Commission regarding vending in City parks.
(2) The provisions of Division III of Chapter 22 of the Municipal Code (Vending) shall be
suspended and not enforced on July 25, 2023, or July 26, 2023, except for those individuals
who have obtained a Vending License pursuant to that Division on or before March 1, 2023,
and who continually maintain said license through July 26, 2023.
(3) For the purpose of facilitating entertainment activities in the public right-of-way, any Sidewalk
Café Permit authorized pursuant to Division VII of Chapter 22 of the Municipal Code
(Sidewalk Café Permits), which has been deemed to be in conflict with the entertainment
planned by the RAGBRAI Committee, shall be suspended on July 25, 2023.
(4) For the purposes of providing camping areas and related facilities for RAGBRAI bicyclists
staying overnight, Section 19.11 of Municipal Code (Park Hours) shall be suspended and not
enforced on July 24, July 25, or July 26, 2023, for Brookside Park, Stuart Smith Park, Gateway
Park, and River Valley Park.
(5) For the purpose of facilitating the conveyance of supplies and equipment necessary for
camping, vending, and other service functions within the parks, Section 19.9 of Municipal
Code (Unlawful to Operate a Motor Vehicle in City Parks; Exceptions) shall be suspended and
not enforced on July 25, 2023, or July 26, 2023, with respect only to persons designated by the
Parks and Recreation Director.
Sec. 34.8. EFFECTIVE DATES.
This Ordinance shall be in effect upon adoption by the Ames City Council and remain in effect
until 12:01 a.m. on July 27, 2023.
Section Two. All previous ordinances or parts of such ordinances in conflict with
provisions of this Ordinance are hereby suspended.
Section Three. If any section, provision, or part of this Ordinance shall be adjudged to be
invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a
whole, or any section thereof, or part thereof, not adjudged invalid or unconstitutional.
Section Four. This Ordinance shall be in full force and effect from and after its passage,
approval and publication as provided by law, and remain in effect until 12:01 a.m. on July 27,
2023.
Passed this day of , 2023
______________________________ ___________________________________
Renee Hall, City Clerk John A. Haila, Mayor
ORDINANCE NO.
AN ORDINANCE TO AMEND THE MUNICIPAL
CODE OF THE CITY OF AMES, IOWA, BY
AMENDING SECTIONS 29.201 AND 29.1403 AND
ARTICLES 6, 7, 8, 10, AND 12 OF CHAPTER 29, BY
REPLEALING AND REPLACING SECTION 29.1304,
AND BY ENACTING A NEW SECTION 29.1304A
THEREOF, FOR THE PURPOSE OF REGULATING
HOME OCCUPATIONS, REPEALING ANY AND
ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT TO THE EXTENT OF SUCH CONFLICT;
AND ESTABLISHING AN EFFECTIVE DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same
is hereby amended by amending Sections 29.201 and 29.140 and Articles 6, 7, 8, 10, and
12 of Chapter 29, by repealing and replacing Section 29.1304, and by enacting a new
Section 29.1304A as follows:
“Sec. 29.201. DEFINITIONS.
. . .
(13) Animal Boarding House means a place or establishment other than an animal shelter
where animals not owned by the proprietor are sheltered, fed, and watered in return
for consideration.
(98)Home Occupation means an occupation, profession, activity, or use conducted for
financial gain or profits in a dwelling unit or on a residential property that is clearly
secondary to the residential use of the dwelling unit or property, does not alter the
exterior of the dwelling unit, or affect the residential character of the property or the
neighborhood, and does not employ more than 2 persons, not including resident(s) of
the dwelling.
. . .
Sec. 29.600. “A” AGRICULTURAL.
. . .
Table 29.600(2)
Agricultural (A) Zone Uses
USE CATEGORIES STATUS
APPROVAL
REQUIRED
APPROVAL
AUTHORITY
***
Household Living Accessory Uses
***
Home Occupation Y HO --ZBA/Staff --
***
Item No. 43
. . .
HO = Home Occupation
. . .
Sec. 29.701. “RL” RESIDENTIAL LOW DENSITY.
. . .
Table 29.701(2)
Residential Low Density (RL) Zone Uses
USE CATEGORIES STATUS
APPROVAL
REQUIRED
APPROVAL
AUTHORITY
***
Household Living Accessory Uses
***
Home Occupation Y HO --ZBA/Staff --
***
. . .
HO = Home Occupation
. . .
Sec. 29.702. “RM” RESIDENTIAL LOW DENSITY.
. . .
Table 29.702(2)
Residential Medium Density (RM) Zone Uses
USE CATEGORIES STATUS
APPROVAL
REQUIRED
APPROVAL
AUTHORITY
***
Household Living Accessory Uses
***
Home Occupation Y HO --ZBA/Staff --
***
. . .
HO = Home Occupation
. . .
Sec. 29.703. “UCRM” URBAN CORE RESIDENTIAL MEDIUM DENSITY ZONE.
. . .
Table 29.703(2)
Urban Core Residential Medium Density (UCRM) Zone Uses
USE CATEGORIES STATUS
APPROVAL
REQUIRED
APPROVAL
AUTHORITY
***
Household Living Accessory Uses
***
Home Occupation Y HO --ZBA/Staff --
***
. . .
HO = Home Occupation
. . .
Sec. 29.704. “RH” RESIDENTIAL HIGH DENSITY.
. . .
Table 29.704(2)
Residential High Density (RH) Zone Uses
USE CATEGORIES STATUS
APPROVAL
REQUIRED
APPROVAL
AUTHORITY
***
Household Living Accessory Uses
***
Home Occupation Y HO --ZBA/Staff --
***
. . .
HO = Home Occupation
. . .
Sec. 29.705. “RLP” RESIDENTIAL LOW DENSITY PARK ZONE.
. . .
Table 29.705(4)
Residential Low Density Park (RLP) Zone Uses
USE CATEGORIES STATUS
APPROVAL
REQUIRED
APPROVAL
AUTHORITY
***
Household Living Accessory Uses
***
Home Occupation Y HO --ZBA/Staff --
***
. . .
HO = Home Occupation
. . .
Sec. 29.801. “NC” NEIGHBORHOOD COMMERCIAL ZONING STANDARDS.
. . .
Table 29.801(2)
Neighborhood Commercial (NC) Zone Uses
USE CATEGORIES STATUS
APPROVAL
REQUIRED
APPROVAL
AUTHORITY
***
Household Living Accessory Uses
***
Home Occupation Y HO --ABA/Staff --
***
. . .
Sec. 29.806. “CCR” COMMUNITY COMMERCIAL/RESIDENTIAL NODE.
. . .
Table 29.806(2)
Community Commercial/Residential Node (CCR) Zone Uses
USE CATEGORIES STATUS
APPROVAL
REQUIRED
APPROVAL
AUTHORITY
***
Household Living Accessory Uses
***
Home Occupation Y HO --ZBA/Staff --
***
. . .
Sec. 29.808. “DSC” DOWNTOWN SERVICE CENTER.
. . .
Table 29.808(2)
Downtown Service Center (DSC) Zone Uses
USE CATEGORIES STATUS
APPROVAL
REQUIRED
APPROVAL
AUTHORITY
***
Household Living Accessory Uses
***
Home Occupation Y HO --ZBA/Staff --
***
. . .
Sec. 29.809. “CSC” CAMPUSTOWN SERVICE CENTER.
. . .
Table 29.809(2)
Campustown Service Center (CSC) Zone Uses
USE CATEGORIES STATUS
APPROVAL
REQUIRED
APPROVAL
AUTHORITY
***
Household Living Accessory Uses
***
Home Occupation Y HO --ZBA/Staff --
***
. . .
Sec. 29.1003. “S-SMD” SOUTH LINCOLN SUB AREA MIXED-USE DISTRICT.
. . .
Table 29.1003(2)
South Lincoln Sub Area (S-SMD) Mixed-Use District
USE CATEGORIES STATUS
APPROVAL
REQUIRED
APPROVAL
AUTHORITY
***
Household Living Accessory Uses
***
Home Occupation Y HO --ZBA/Staff --
***
. . .
HO = Home Occupation
. . .
Sec. 29.1004. “DGC” DOWNTOWN GATEWAY COMMERCIAL.
. . .
Table 29.1004(2)
Downtown Gateway Commercial (DGC) Uses
USE CATEGORIES STATUS
APPROVAL
REQUIRED
APPROVAL
AUTHORITY
***
Household Living Accessory Uses
***
Home Occupation Y HO --ZBA/Staff --
***
. . .
HO = Home Occupation
. . .
Sec. 29.1202. “F-S” SUBURBAN RESIDENTIAL ZONE.
. . .
Table 29.1202(4)-1
Suburban Residential Floating Zone
Residential Low Density (FS-RL) Uses
USE CATEGORIES STATUS
APPROVAL
REQUIRED
APPROVAL
AUTHORITY
***
Household Living Accessory Uses
***
Home Occupation Y HO --ZBA/Staff --
***
. . .
HO = Home Occupation
. . .
Table 29.1202(4)-2
Suburban Residential Floating Zone
Residential Medium Density (FS-RM) Uses
USE CATEGORIES STATUS
APPROVAL
REQUIRED
APPROVAL
AUTHORITY
***
Household Living Accessory Uses
***
Home Occupation Y HO --ZBA/Staff --
***
. . .
HO = Home Occupation
. . .
Sec. 29.1304. HOME OCCUPATIONS.
(1)Purpose. This Section is intended to protect residential areas from potential adverse
impacts of activities defined as Home Occupations; to permit residents of the
community a broad choice in the use of their homes as a place of livelihood in the
production or supplementing of personal/family income; to restrict any negative
impacts on surrounding properties; and to establish criteria and develop standards for
the use of residential structures or dwelling units for Home Occupations.
(2)Definitions.
(a)Clients and Customers are visitors to a Home Occupation who are engaging
the services offered by the Home Occupation or who are purchasing items sold
by the Home Occupation. Clients and customers are not residents of the dwelling
where the Home Occupation is located and are not employed by the Home
Occupation.
(3)Regulation.
(a)Home Occupations are an allowed use, subject to conformance with all codes
and standards of the Ames Municipal Code. No permit or license is required.
(b)A Home Occupation shall be operated and maintained in conformance with the
criteria set forth in this section.
(4)Criteria.
(a)All Home Occupations must comply with City, County, and State regulations
for public health and safety, including rules and regulations related to fire and
building codes, health and sanitation, transportation, or traffic control, solid or
hazardous waste, pollution, or noise control.
(b)Any Home Occupation that does not comply with all of the criteria in this section
is prohibited.
(c)All Home Occupations must comply with the following requirements:
(i)Operation, Impact, and Nuisance.
a.The Home Occupation operation shall not alter the structure so that it
is no longer a dwelling unit.
b.The activity shall be conducted in a manner that will not alter the
normal residential character of the premises.
c.The use shall be compatible with the residential use of the property
and with the surrounding residential uses.
d.There shall be no emission of smoke, dust, odor, fumes, glare, noises,
vibration, or electrical or electronic disturbances detectable at the lot
line that would exceed what is normally produced by the residential
use of a dwelling unit.
e.Hours of operation for employees, clients/customers, and deliveries
are to be between the hours of 6:30 a.m. and 7:00 p.m.
(ii)Area Limitations:
a.Buildings.
(1)The Home Occupation must occupy less than 50% of the gross
floor area of the dwelling unit but may occupy 50% or more of
the gross floor area of an accessory structure.
(2)Other structures on the property may be used for the Home
Occupation, but less than 50% of the sum of the gross floor area
of all buildings may be occupied by the business.
(3)The gross floor area calculation shall not include attics or
detached buildings intended for animal use (chicken coops, dog
houses, etc.).
(4)All zoning district requirements for primary structures, detached
garages, and accessory structures apply.
b.Yard.
(1)Home Occupation activity in a yard is prohibited unless it is:
(i)In a side or rear yard and
(ii)Behind a fence that is:
1.Solid and opaque, and
2.A minimum of 6 feet high.
(2)The Home Occupation must occupy less than 25% of the fenced
yard area, in addition to the space used in (a)(1).
(3)Use of a front yard or a street side yard for Home Occupation
purposes is prohibited.
(4)Use of a yard may be restricted by other City Codes and zoning
standards, such as Outdoor Storage.
(iii)Signage.
a.Any sign utilized at the Home Occupation shall be limited to one
flush-mounted sign on the main residential structure, which shall not
exceed one square foot in area.
b.Such sign shall not be lighted and nonreflecting materials shall be
used.
c.The legend shall show only the name of the occupant and the type of
occupation.
(iv)Traffic.
a.Not more than 10 vehicular trips related to the business per day shall
be allowed. A trip to and from the Home Occupation location shall
count as one trip.
b.The maximum number of trips shall include those taken by
employees, clients/customers, and deliveries.
c.The delivery and pick up of materials or commodities to the premises
by commercial vehicles shall not interfere with the delivery of other
services to the area.
(v)Parking Criteria.
a.A property with a Home Occupation shall meet all the standards for
parking and driveways in Sec. 29.406, including but not limited to,
the minimum number of required parking spaces, paving, and location
requirements.
b.Trailers, inoperable vehicles, and other Home Occupation-related
equipment shall not be stored on the driveway. One operable
company vehicle is allowed to park in the driveway.
c.Only one delivery vehicle associated with the activity may be parked
on the street near the premises for not more than 4 consecutive hours.
d.One additional on-site parking space is required above the normal
parking requirement where 2 or more clients/customers are likely to
visit the premises concurrently.
e.No more than 4 client or customer vehicles related to the Home
Occupation during any given hour shall be allowed on the site.
f.On street parking of equipment, vehicles, trucks, and trailers related
to or used for the home occupation is prohibited, with the exception
of one vehicle related to the home occupation that may be parked on
the street.
(vi)Maximum Occupancy of the Dwelling Unit for Employees and
Clients/Customers.
a.There is no limitation on primary residents as employees.
b.No more than two non-residents of the dwelling may be employed by
the Home Occupation.
c.Employees arriving at the site for work that occurs either on-site or
off-site are included as non-resident employees.
d.The maximum number of clients/customers at any one time shall not
exceed four.
e.An exception to the maximum occupancy limitation is permitted for
exhibitions of goods or sales of goods that occur for three days or
fewer when the occurrence is less than three times a year.
(vii)Number of Home Occupations.
a.The total number of Home Occupations within a dwelling unit is not
limited.
b.The cumulative impact of all Home Occupations conducted within
the dwelling unit shall not exceed the criteria in this section.
(5)Rummage/Garage Sales.
(a)A rummage/garage sale is a sale of household goods and belongings held either
outdoors or in a garage.
(b)Rummage/garage sales are not Home Occupations, provided the following:
(i)The sale does not occur over more than three consecutive days.
(ii)No more than three sales per year are conducted.
(iii)The maximum number of sales per year is not contingent upon the length
of any sale. The number of sales may not increase beyond three by
shortening the length of each sale.
(6)Prohibited Uses. In addition to Home Occupations that do not comply with the
criteria, the following uses are prohibited for Home Occupations:
(a)Alcohol sales
(b)Adult-oriented businesses, including:
(i)Creating or selling pornography
(ii)Providing nude or topless dancing
(c)Animal boarding houses, kennels, stables, and veterinary hospitals
(i)Exception. An in-home animal boarding house is allowed as a Home
Occupation for the boarding of up to six (6) animals. Use of the yard for
the keeping of boarded animals is not permitted as part of an in-home
animal boarding house.
(d)Dancing studios or exercise studios
(e)Private clubs
(f)Restaurants and bars
(g)Repair or painting of motor vehicles (including motorcycles and boats) or of any
trailer, camper, etc., pulled by a motor vehicle
(h)Firearm training or instruction
(i)Shooting ranges
(j)Welding or machine shop
(k)Dispatch service with cars on-site
(l)Dry cleaners
(m)Funeral homes or mortuaries
(n)Medical and dental offices
(o)Equipment rental
(p)Outdoor storage or salvage businesses
(q)Towing
Sec. 29.1304A. CHILD DAY CARE FACILITIES, HOME-BASED.
(1)Regulation. A Day Care operated within a dwelling unit that includes a primary
resident of the home as an employee is allowed without a permit when it is licensed
by the State of Iowa as a Type “A” (e.g., up to six children) or Type “C” 1 adult (e.g.,
up to eight children).
(2)A Day Care licensed by the State as a Type “B” or a Type “C” 2 adults or any other
type of Day Care requires a Special Use Permit per Section 29.1503. The applicable
criteria for a Special Use Permit is listed in Section 29.1503(5).
(3)Day Care Centers are not a home-based Child Care Facility.
(4)Dedicated Area. For Family Day Care homes, the entire dwelling unit may be used to
serve the various needs of day care (e.g., kitchen, bathroom, napping rooms, play
areas, etc.) However, the Day Care can provide care to no more than one person per
35 square feet of the total dwelling unit, exclusive of baths, hallways, closets,
kitchens, and dining areas. The dining area may be included in the square footage
calculation if used by Day Care participants for activities other than meals.
(5)Parking and Traffic. Each permitted Day Care must meet and maintain on-site parking
to minimum requirements of the Zoning Ordinance. The Board shall consider the
proposed parking, along with drop off and pick up, as part of their review to determine
if traffic levels and parking are compatible with the area for any Day Care requiring
a Special Use Permit. The Board may apply conditions to any Special Use Permits
for parking and traffic control as allowed by Section 29.1503.
(6)Family Day Care in Multifamily Dwellings. Child Care Facilities in multifamily
dwellings shall comply with the following additional criteria.
(a)A defined outdoor play area is available on-site that provides not less than 75
square feet per child based on the maximum number of children that will be
attending the Day Care at any given time, or a public or neighborhood park is
located within 300 feet of the site. This provision only applies to day care
provided to children five years of age and older.
(b)An area designated and posted for guest parking is provided on the site; or at
least one parking space must be posted and reserved for use of the day care
operation only. Parking spaces otherwise required to meet minimum parking
requirements for the residents may not count toward the required guest or
reserved parking spaces.
(c)The Day Care operator must provide evidence that the owner of the multifamily
building has no objections to the Day Care operation, and that he or she agrees
to comply with the required guest or reserved parking provisions.
. . .
Sec. 29.1403. ZONING BOARD OF ADJUSTMENT.
. . .
(7) Powers.As provided by Section 414.12 of the Iowa Code, the Board has the power to:
(b) Special Use Permits, Special Home Occupation Permits, and Exceptions. Hear
and decide on applications for Special Use Permits, Special Home Occupation Permits,
and Exceptions in accordance with Sections 29.1503 and 29.1506 of this Ordinance.
. . .
(9)Applications to the Board.Applications to the Board for a Special Use Permit, Special
Home Occupation Permit, Variance, Exception, or Reasonable Accommodation may be
made by any person. Such application shall be made by filing with the secretary of the
Board a written notice specifying the grounds therefore. The secretary shall publish notice
of the application in a paper of general circulation in the City.
. . .”
Section Two. Violation of the provisions of this ordinance shall constitute a municipal
infraction punishable as set out by law.
Section Three. All ordinances, or parts of ordinances, in conflict herewith are hereby
repealed to the extent of such conflict, if any.
Section Four. This ordinance shall be in full force and effect from and after its passage
and publication as required by law.
Passed this day of , 2023.
________________________________ ____________________________________
Renee Hall, City Clerk John A. Haila, Mayor
ITEM #: 44
DATE: 02-14-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: PRAIRIE VIEW INDUSTRIAL CENTER CONNECTION DISTRICTS
BACKGROUND:
The Prairie View Utility Extension Project consists of the extension of water and sanitary
sewer mains to the recently annexed area east of Interstate 35 (I-35). A water main and
a gravity sewer main have been constructed from 4100 East Lincoln Way (just east of
Country Landscapes) to Teller Ave (580th) and are being further extended to Potter Ave
(590th) this winter. Also, a sanitary sewer force main has been installed from Freel Drive
to Teller Ave and a sanitary sewer lift station has been constructed south of East Lincoln
Way at 207 S Teller Ave.
In order to recover the local costs (portion of project not funded by federal monies) from
this project, sewer and water connection fee districts are being established for new
industrial development area. When a connection is made to the new infrastructure, the
per acre connection fee charge will be $3,438.87 for Sanitary Sewer and will increase by
$207 each succeeding year. For Water, the per acre connection fee will be $990.66 and
will increase by $60 each year. For existing single-family homes, the connection fees will
be at the standard City rates which currently are $30 per lineal foot of frontage for each
Water and Sanitary Sewer connection using a typical lot frontage of 80 feet.
At the public hearing and first reading of the ordinance on January 31, 2023, City
Council directed staff to include a one-time single-family residential exemption for
Parcel 42, owned by Randy Brekke. Current zoning allows a single-family home to
be constructed on this parcel and this addition to the ordinance will provide for
water and sewer connections for the new home at the standard $30 per lineal foot
rate using a frontage of 80 feet. The ordinance, including this revision, is attached.
ALTERNATIVES:
1. Approve on second and third (final) readings an ordinance to amend Municipal
Code of the City of Ames, Iowa, by enacting a new Chapter 28, Section 28.908
thereof, for the purpose of creating a water and sanitary sewer connection fee
district as the Prairie View Industrial Center Connection District, and by enacting
Appendix X setting forth the fees and map for said District, and repealing any and
all ordinances or parts of ordinances in conflict to the extent of such conflict, and
establishing the effective date.
2. Approve only on second reading the passage of the ordinance.
3. Direct staff to make changes to the ordinance.
CITY MANAGER’S RECOMMENDED ACTION:
Wyffels Hybrids has submitted a site plan to develop a facility at the southeast
corner of Lincoln Way and Teller Avenue (Parcels 37-40), which will likely be ready
for approval in the coming weeks. Staff is requesting final approval (second and
third readings) of the ordinance so that it is in effect prior to the Wyffels site plan
approval to make the connection fee process as clear and efficient as possible.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
Caring People Quality Programs Exceptional Service
515.239.5146 main
fax
Legal Department
MEMO
Legal Department
To: Mayor Haila, Ames City Council
From: Mark O. Lambert, City Attorney
Date: February 10, 2023
Subject: Prairie View Industrial Center Water & Sanity Sewer Connection
Fee District ordinance.
SLS/MOL
At the January 31, 2023 Council meeting, the Council voted to amend the
Prairie View Industrial Center Water & Sanitary Sewer Connection Fee District
Ordinance to except one additional property by adding the parcel identified as
“42” to the list of residential properties excepted under section (5)(a) of the
ordinance.
Upon further review and discussions between the Legal Department and
Public Works, we’ve decided that some additional wording changes are
needed to effectuate the Council’s decision.
Staff recommends that the Council adopt the following amendment to the
ordinance:
(5) Limited exception for existing residential properties.
(a) Parcels 5, 25, 29, 35, 36 and, 41 and 42, upon which
are or are deemed single- and multi-family residential uses, shall have a limited
exemption from the connection fees of paragraphs 2 and 3 of this section, and
in lieu thereof, each of the said parcels shall be subject to the standard
connection fee to the existing residence as described in Appendix F of the
Ames Municipal Code and regardless of actual frontage shall make a one-time
connection using an 80-foot lineal width for the connection fee calculation.
A new draft of the ordinance is in the packet, so the Council can make a
motion to amend the ordinance consistent with the new version in the
packet, before the second reading.
Appendix X
July 1, 2033 $1,651.00
WATER CONNECTIONDISTRICT SCHEDULE OF FEES
SANITARY SEWER CONNECTION DISTRICT SCHEDULE OF FEES
SANITARY SEWER CONNECTION DISTRICT MAPS AND SCHEDULE OF FEES AND WATER
CONNECTION DISTRICT MAP AND SCHEDULE OF FEES
July 1, 2030 $1,471.00
July 1, 2031 $1,531.00
July 1, 2032 $1,591.00
July 1, 2027 $1,291.00
July 1, 2028 $1,351.00
July 1, 2029 $1,411.00
July 1, 2024 $1,111.00
July 1, 2025 $1,171.00
July 1, 2026 $1,231.00
Effective Date
Connection Fee ($/acre) Annual
Increase equal to 6% of original
connection fee
Adoption of Ordinance $990.66
July 1, 2023 $1,051.00
$4,267.00
$4,474.00
Prairie View Water Connection District (All parcels)
July 1, 2030
July 1, 2031
July 1, 2032
July 1, 2033
$4,888.00
$5,095.00
$5,302.00
$5,509.00
$5,716.00
July 1, 2029
Adoption of Ordinance $3,438.87
Prairie View Sanitary Sewer Connection District (All parcels)
Effective Date
Connection Fee ($/acre) Annual
Increase equal to 6% of original
connection fee
July 1, 2023
$4,681.00
July 1, 2024
July 1, 2025
July 1, 2026
July 1, 2027
July 1, 2028
$3,646.00
$3,853.00
$4,060.00
ACREAGE COMPUTATION BY PARCEL
PARCEL
ORDINANCE NO.
AN ORDINANCE TO AMEND THE MUNICIPAL
CODE OF THE CITY OF AMES, IOWA, BY
ENACTING A NEW CHAPTER 28, SECTION 28.908
THEREOF, FOR THE PURPOSE OF CREATING A
WATER AND SANITARY SEWER CONNECTION
FEE DISTRICT IN THE PRAIRIE VIEW
INDUSTRIAL CENTER CONNECTION DISTRICT;
AND BY ENACTING APPENDIX X SETTING FORTH
THE FEES AND MAP FOR SAID DISTRICT, AND
REPEALING ANY AND ALL ORDINANCES OR
PARTS OF ORDINANCES IN CONFLICT TO THE
EXTENT OF SUCH CONFLICT; AND
ESTABLISHING AN EFFECTIVE DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same
is hereby amended by enacting a new Chapter 28, Section 28.908 as follows:
“Sec. 28.908 PRAIRIE VIEW INDUSTRIAL CENTER WATER AND
SANITARY SEWER CONNECTION FEE DISTRICT
(1) There is hereby established pursuant to Sec. 384.38(3) Code of Iowa, 2021,
a water and sanitary sewer connection fee district shown on the map in Appendix “X” the
legal descriptions for which are as follows:
Parcels 1, 3, 4, 6 and 10: The Southwest Quarter lying South of the Chicago and Northwestern Railroad
Right-of-way, and the West Quarter of the Southeast Quarter lying South of
said railroad right-of-way, all in Section 4, Township 83 North, Range 23 West
of the 5th P.M. in Story County, Iowa, EXCEPT highways, and EXCEPT the
following:
Beginning at a point on the South line of said Section 4 which is 861 feet West
of the South Quarter corner thereof: and run thence West along said South line
179 feet, thence North 197 feet, thence East 179 feet, and thence South 197
feet to the point of beginning; and
ALSO, EXCEPT: Beginning at a point on the South line of the Southwest
Quarter of said Section 4, 609.9 feet East of the Southwest corner of said
Section, thence North 0 ° 57’ East 269 feet, thence South 88°37’ East 264.3
feet to the South line of said Southwest Quarter, thence West 200.4 feet to the
point of beginning; and commencing at the Southwest comer of said Section
4, thence East 609.9 feet, thence North 0°57' East 269 feet to the point of
beginning, thence continuing North 0 ° 57' East 84.3 feet, thence South 88°26'
East 193.2 feet, thence South 0°57' West 83.68 feet, thence North 88°37' West
193.2 feet to the point of beginning;
and ALSO, EXCEPT: Parcel A of the North Half of the Southwest Quarter
and the Northwest Quarter of the Southeast Quarter, in Section 4, Township
83 North, Range 23 West of the 5th P.M. in Story County, Iowa. (Parcel A is
about 24.86 acres, including 0.34 acres of highway right-of-way).
Parcels 2 and 8:
Parcel “A” located in the North Half of the Southwest Quarter and in the
Northwest Quarter of the Southeast Quarter, all in Section 4, Township 83
North, Range 23 West of the 5th P.M., Story County, Iowa.
More particularly described as follows:
Commencing at the West ¼ Corner of said Section 4-83-23, Story County,
Iowa; Thence S 0°31’37”E 270.81’ along the west line of the Southwest
Quarter of said Section 4 to the Point of Beginning; Thence, S85°53’23”E
3319.23’ along the south right of way line of the Union Pacific Railroad as
presently established, to a point located on the east line of the West Half of the
Northwest Quarter of the Southeast Quarter of said Section 4; Thence
S0°46’55”E 327.33’ along said east line; Thence N85°53’23”W 3320.69’ to
the west line of the Southwest Quarter of said Section 4; Thence, N0°31’37”W
327.21’ along said West line to the Point of Beginning, as shown on Plat of
Survey recorded in Book 344 at Page 2. Parcel “A” contains 24.86 acres
including 0.34 acres of presently established road right of way.
Parcel 5: Beginning at a point on the South Line of the Southwest Quarter of Section 4,
Township 83 North, Range 23 West of the 5"' P.M., Story County, Iowa. 609.9
feet east of the Southwest Corner of said Section 4, thence North 0 ° 57' east
353.3 feet, thence South 88 ° 37 east 193.2 feet, thence South 0 ° 57' West
83.68 feet, thence South 0 ° 37' East 264.3 feet, thence West 200.4 feet to the
point of beginning.
Parcel 7: Beginning at a point on the South line of Section 4, Township 83 North, Range
23 West of the 5th PM, Story County, Iowa, a distance of 861 feet West of the
South Quarter Corner of said Section 4, thence continuing West along said
South line 179 feet, thence North 197 feet, thence East 179 feet, thence South
197 feet to the point of beginning.
Parcels 9, 11, 12, and 13:
All that part of the East three-fourths (E3/4) of the Southeast Quarter (SE ¼)
of Section Four (4), Township Eighty-three (83) North, Range Twenty-three
(23) West of the 5th P.M., Iowa, lying South of the right-of-way of the Chicago
and Northwestern Railway, except the following: beginning on the East line
of said Southeast Quarter SE¼) of Section Four (4) at a point in the South
right-of-way line of the Chicago and Northwestern Railway, thence South
100.37 feet, thence North 85°03' West, 100 feet distant from and parallel to
the said right-of-way line 1977 .68 feet, thence North 100.3 7 feet to said right-
of-way line, thence South 85°03' East along said South right-of-way line,
1977.68 feet to the point of beginning.
Parcel 14: Parcel "J" a part of the Southwest Quarter (SWI/4) and of the South Half (Sl/2)
of the Northwest Quarter (NW l/4) of Section Five (5), Township Eighty-three
(83) North, Range Twenty-three (23) West of the 5th P.M., Ames, Story
County, Iowa, as shown on the Plat of Survey recorded on Mav 15. 2018. as
Inst No. 18-04082. Slide 604. Page 6.
Parcel 15: Parcel “K” a part of the Southwest Quarter (SW l/4) and of the South Half
(S1/2) of the Northwest Quarter (NWI/4) of Section Five (5), Township
Eighty-three (83) North, Range Twenty-three (23) West of the 5th P.M., Ames,
Story County, Iowa, as shown on the Plat of Survey recorded on May 15, 2018,
as Inst. No. 18-04082, Slide 604, Page 6.
Parcels 16 and 17:
The South Half (Sl/2) of the Southwest Quarter (SWl/4) of Section Five (5),
Township Eighty-three (83) North, Range Twenty-three (23) West of the 5th
P.M., Ames, Story County, Iowa.
Parcels 18, 19, 20, and 22:
The Southeast Quarter (SE¼) of Section Five (S), Township Eighty-three (83)
North, Range Twenty-three (23) West of the 5th P.M., Iowa, lying South of
the Chicago and Northwestern Railroad Company's right-of-way, subject to
public highways, EXCEPT Commencing at a point on the South line of the
Southeast Quarter of Section S, Township 83 North, Range 23 West of the 5th
P.M., Story County, Iowa, 883 Feet East of the Southwest Corner of said
Southeast Quarter, thence East along said Section line 270 Feet, thence North
484 feet, thence West 270 Feet, thence South 484 feet to the point of beginning,
subject to roads and easements of record AND the Southwest Quarter (SW¼)
of the Northeast Quarter (NE¼) of Section Five (5), Township Eighty-three
(83) North, Range Twenty-three (23) West of the 5th P.M., lying South of the
Chicago and Northwestern Railroad Company's Right-of-Way.
Parcel 21: Commencing at a point on the South line of the Southeast Quarter (SE 1/4) of
Section Five (5), Township Eighty-three (83) North, Range Twenty-three (23)
West of the 5th P.M, Ames, Story County. Iowa, 883 feet East of the SW
Comer of said SE 1/4; thence East along said Section line 270 feet; thence
North 484 feet; thence West 270 feet; thence South 484 feet to the point of
beginning.
Parcels 23 and 24:
The East Half (E1/2) of the Northeast Quarter (NE1/4) of Section Seven (7)
Township Eighty-three (83) North, Range Twenty-three (23) West of the 5th
P.M., Ames, Story County, Iowa.
Parcels 25 and 27:
The West One-half (W ½) of the Northwest Quarter (NW ¼) of Section 8,
Township 83 North, Range 23 West of the 5th P.M., Story County, Iowa;
subject to easements of record.
Parcels 26 and 28:
The East Half (El/2) of the Northwest Quarter (NW1/4) of Section Eight (8),
Township Eighty-three (83) North, Range Twenty-three (23) West of the 5th
P.M., Ames, Story County, Iowa.
Parcel 29: Beginning at the Northwest corner of the Northeast Quarter (NE¼) of Section
8, Township 83 North, Range 23 West of the 5th P.M., Iowa, thence East along
the North line of said Section 8, 464 Feet; thence South 470.9 Feet, thence
West 461 Feet to the West line of said Northeast Quarter (NE¼); thence North
along the West line of said Northeast Quarter (NE¼) 470.9 Feet to the point
of beginning.
Parcels 30 and 33:
The West Half of the Northeast Quarter of Section 8, Township 83 North,
Range 23 West of the 5th P.M. in Story County, Iowa, EXCEPT beginning at
the Northwest comer of said Northeast Quarter, run thence East along the
North line thereof 464.0 feet, thence South 470.9 feet, thence West 461.0 feet
to the West line of said Northeast Quarter, thence North along said West line
470.9 feet to the point of beginning.
Parcels 31 and 34:
The East half (E½) of the Northeast quarter (NE¼) of Section Eight, Township
83N, Range 23W of the Fifth (5th) P.M., Story County, Iowa, subject to any
easements of record. EXCEPT Parcel “G” and Parcel “H.”
Parcel 32: Parcels 'G' and 'H' in the Northeast Quarter of the Northeast Quarter (NE¼
NE¼) of Section 8, Township 83 North. Range 23 West, of the 5th P.M., Story
County. Iowa, as shown on the "Plat of Survey" filed in the office of the
Recorder of Story County, Iowa, on January 6, 2020, and recorded as
Instrument No. 2020- 00146.
Parcel 35: The West 25 rods of the North 16 rods of the Northwest Quarter of the
Northwest Quarter of Section 9, Township 83 North, Range 23, West of the
5th P.M., except the road area on the North and West sides, containing
approximately 2.5 Acres, more or less. This being Parcel No. 10-09-100-105
in the Story County Treasurer's Office as of February 28, 2002.
Parcel 36: The West 25 rods of the South 16 rods of the North 32 rods of the Northwest
Quarter of the Northwest Quarter of Section 9, Township 83 North, Range 23
West of the 5th P.M.
Parcels 37, 38, 39 and 40:
The Northwest Quarter (NW¼) of Section Nine (9), Township Eighty-three
(83) North, Range Twenty-three (23) West of the 5th P.M., Ames, Story
County, Iowa, EXCEPT commencing at the NW Corner of Sec. 9-T83N-
R23W of the 5th P.M., Ames, Story County, Iowa running thence East 25 rods,
thence South 32 rods, thence West 25 rods, thence North 32 rods to the point
of beginning and also except legally established highways.
Parcel 41: Parcel "C" in the NW 1/4 of the NE 1/4 of Section 9, Township 83 North,
Range 23 West of the 5th PM, Story County, Iowa, as shown in the Plat of
Survey filed in the Office of the Story County Recorder on May 16, 1994, in
Book 12, Page 65.
Parcel 42, 43, and 44:
The West Half (W½) of the Northeast Quarter (NE¼) and the Northwest
quarter (NW¼) of the Southeast Quarter (SE¼) of Section 9, Township 83
North, Range 23 West of the 5th P.M., except Highway, and except
PARCEL "C" in the Northwest Quarter (NW¼) of the Northeast Quarter
{NE¼) of Section 9, Township 83 North, Range 23 West of the 5th P.M., Story
County, Iowa, as shown in the Plat of Survey filed in the office of the Story
County Recorder on the 16th day of May 1994 and recorded in Book 12 at
Page 65.
Parcel 45: The East 119.1 Feet of the South 199 Feet of the recorded Warranty Deed in
Book 279, Page 79, in the Story County Recorder’s Office, Story County,
Iowa.
Parcel 46: The East Twelve (12) rods of the South Forty (40) rods of the Southeast
Quarter (SE¼) of the Southeast Quarter (SE¼) of Section Six (6), Township
83 North, Range 23 West of the 5th P.M.
Parcel 47: The West Two (2) acres of the East Half (E1/2) of the Southeast Quarter
(SE1/4) of the Southeast Quarter (SE1/4) of the Southeast Quarter (SE1/4) of
Section Six (6), Township 83 North, Range 23 West of the 5th P.M., also
described as the West Eight (8) rods of the East Twenty (20) rods of the South
Forty (40) Rods of the Southeast Quarter (SE1/4) of the Southeast Quarter
(SE1/4) of Section Six (6), Township 83 North, Range 23 West of the 5th P.M.
(2) The fee for connection of a property within the aforesaid district to the water
or sanitary sewer utility shall be applied according to the acreage shown in Appendix X,
as follows:
(a) The connection fee for sanitary sewer service for all parcels is
$3,438.87 per acre of property served by this connection including reasonable interest.
(b) The connection fee for water service is $990.66 per acre of property
served by this connection including reasonable interest.
(3) Annual increase in connection fees are as follows:
(a) For the purposes of accounting for the costs incurred by the City of
Ames to finance improvements, the connection district fee shall increase on an annual
basis.
(b) The fees shall increase annually at a rate of approximately six
percent (6%) of the original connection fee for a period of at least ten (10) years.
(c) The annual increase in the connection district fees shall be based on
six percent (6%) of the original connection fee of $3,438.87 per acre for sanitary sewer
connection and $990.66 for water connection and will be rounded to an even dollar
amount per year. Thus, the connection district fee will increase at a rate of $203 per year
for sanitary sewer connections and $60 per year for water connections. Appendix “X”
shows the tabulations of the connection district fees for each of the ten years beginning
on the date of adoption of this ordinance, and increasing on July 1st for each year
following, and ending on July 1, 2033.
(d) After July 1, 2033, the connection district fees will continue to
increase at a rate of $203 per year for sanitary sewer connections and $60 per year for
water connections, unless the connection fee annual increases are modified by the City of
Ames.
(4) Exception for Parcel 32. The City-owned Parcel 32 (207 S Teller Avenue)
is exempted from water and sewer connection fees because it provides the water and sewer
infrastructure to serve the connection district area and no facilities will be constructed
requiring water or sewer service.
(5) Limited exception for residential properties.
(a) Parcels 5, 25, 29, 35, 36, 41 and 42, upon which are or are deemed
single- and multi-family residential uses, shall have a limited exemption from the
connection fees of paragraphs 2 and 3 of this section, and in lieu thereof, each of the said
parcels shall be subject to the standard connection fee to the existing residence as described
in Appendix F of the Ames Municipal Code and regardless of actual frontage shall make a
one-time connection using an 80-foot lineal width for the connection fee calculation.
(b) Unless for good cause shown and approved by the City Council
waiving enforcement of the district connection fees, if a parcel described in subparagraph
(a) is subdivided for other than existing residential uses, the owner shall be liable for and
pay the connection fees of paragraphs 2 and 3 of this section.
(6) Subject only to the limited exception set forth above, for purposes of
determining the amount and timing of fees due under paragraphs 2, 3, and 7 of this section,
a “connection of a property” shall be deemed to include the individual parcel for which a
service connection is requested and all other adjacent or contiguous parcels, or both, within
the district that are under common ownership of one person or two or more related parties.
As used herein, “related parties” has the same meaning as used in 26 U.S. Code section
267.
(7) The fee required by this section shall be paid to the City as required by
section 384.38 of the Code of Iowa, prior to final plat or site plan approval, including all
future phases, whichever event occurs first, which shall be deemed by the City to be a
utility connection application as described in the Code of Iowa.
Section Two. All ordinances, or parts of ordinances, in conflict herewith are
hereby repealed to the extent of such conflict, if any.
Section Three. This ordinance shall be in full force and effect from and after its
passage and publication as required by law.
Passed this day of , 2023.
______________________________ _________________________________
Renee Hall, City Clerk John A. Haila, Mayor