HomeMy WebLinkAbout~Master - January 24, 2023, Regular Meeting of the Ames City CouncilAGENDA
REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS – CITY HALL
JANUARY 24, 2023
NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public
during discussion. If you wish to speak, please complete an orange card and hand it to the City
Clerk. When your name is called, please step to the microphone, state your name for the record,
and limit the time used to present your remarks in order that others may be given the opportunity
to speak. The normal process on any particular agenda item is that the motion is placed on the
floor, input is received from the audience, the Council is given an opportunity to comment on the
issue or respond to the audience concerns, and the vote is taken. On ordinances, there is time
provided for public input at the time of the first reading.
AMES AREA METROPOLITAN PLANNING ORGANIZATION
(AAMPO) TRANSPORTATION POLICY COMMITTEE MEETING
CALL TO ORDER: Ames Area Metropolitan Planning Organization Transportation Policy
Committee will begin at 6:00 or immediately following the Conference Board meeting,
whichever is later.
CONSENT AGENDA: All items listed under the Consent Agenda will be enacted by one
motion. There will be no separate discussion of these items unless a request is made prior to
the time the AAMPO Transportation Policy Committee votes on the motion.
1. Motion approving Annual Self-Certification for FY 2023
2. Resolution approving designation of AAMPO representatives to Central Iowa
Regional Transportation Planning Alliance
3. Motion approving Roadway Safety Targets
4. Motion approving PM2 and PM3 Targets
5. Motion approving Transit Asset Management Targets
ADMINSTRATION:
6. Motion setting March 28, 2023, as date of public hearing regarding amendments to the FFY
2023-2026 Transportation Improvement Program
POLICY COMMITTEE COMMENTS:
ADJOURNMENT:
REGULAR CITY COUNCIL MEETING**
**The Regular City Council Meeting will immediately follow the meeting of the Ames Area
Metropolitan Planning Organization Transportation Policy Committee.
PRESENTATION:
1. Headwaters of the South Skunk River Watershed Management Plan
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CONSENT AGENDA: All items listed under the Consent Agenda will be enacted by one motion.
There will be no separate discussion of these items unless a request is made prior to the time the
Council members vote on the motion.
2. Motion approving payment of claims
3. Motion approving Minutes of Regular Meeting on January 10, 2023
4. Motion approving Report of Change Orders for period January 1 – 15, 2023
5. Motion approving Civil Service candidates
6. Motion approving ownership update for Class C Retail Alcohol License with Outdoor Service
and Catering Privileges – Provisions Lot F, 2400 North Loop Drive
7. Motion approving ownership update for Class C Retail Alcohol License with Outdoor Service
and Catering Privileges – The Café, 2616 Northridge Parkway
8. Motion approving ownership update for Class E Retail Alcohol License – Kwik Spirits #530,
204 South Duff Avenue
9. Motion approving ownership update for Class E Retail Alcohol License – Kwik Star #1158,
1910 Isaac Newton Drive
10. Motion approving new liquor license for Class C Retail Alcohol License – Bottoms Up Bar &
Lounge, 398 Main Street – Pending Dramshop Review and Favorable DIA Inspection
11. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor
Licenses
a. Class E Liquor License with Class B Wine Permit and Class C Beer Permit (Carryout
Beer) – Fareway Stores, Inc. #093, 3619 Stange Road
b. Class E Liquor License with Class B Wine Permit and Class C Beer Permit (Carryout
Beer) – Fareway Stores, Inc. #386, 619 Burnett Avenue
c. Class C Retail Alcohol License with Outdoor Service – cy’s roost, 121 Welch Avenue
d. Class C Liquor License with Sunday Sales – Dog Eared Books, 203 Main Street
e. Special Class C Liquor License with Outdoor Service and Sunday Sales – Blaze Pizza,
2320 Lincoln Way
f. Class C Liquor License with Outdoor Service and Sunday Sales – El Azteca, 2727
Stange Road – Pending Dramshop Review
g. Class C Liquor License with Catering Privilege and Sunday Sales – Ge’ Angelo’s, 823
Wheeler Street #9
h. Class C Liquor License with Outdoor Service and Sunday Sales - Blue Owl Bar, 223
Welch Avenue – Pending Dramshop Review
i. Class C Liquor with Catering Privilege, Outdoor Service, and Sunday Sales - West
Towne Pub, 4518 Mortensen Road Suite 101 - Pending Dramshop Review
j. Class C Liquor with Sunday Sales - Cactus 2, 2420 Lincoln Way Suite B
12. Motion approving the Certified Local Government National Register Nomination Evaluation
Report of the Cranford Building to the National Register of Historic Places
13. Resolution approving quarterly investment report for period ending December 31, 2022
14. Resolution approving Encroachment Permit Agreement for sign at 301 Main Street, Suite 105
15. Resolution approving staff to submit The Wellmark Foundation Built Environmental Match
Grant application in the amount of $100,000 for the Emma McCarthy Lee Pickleball Court
Project
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16. Resolution approving plans and specifications for 2022/23 and 2023/24 Ames Plan 2040
Water Utility Infrastructure (Lincoln Way & US Highway 69) setting February 22, 2023, as
bid due date and February 28, 2023, as date of public hearing
17. Resolution approving preliminary plans and specifications for Airport Underground Line
Crossing, setting March 1, 2023, as bid due date and March 14, 2023, as date of public hearing
18. Resolution approving preliminary plans and specifications and issuing a notice to bidders for
the North River Valley Well Field and Pipeline Project, setting March 3, 2023, as the bid due
date and March 14, 2023, as the date of public hearing
19. Resolution approving plans and specifications for 2021/22 Shared Use Path System
Expansion – Ioway Creek, setting February 21, 2023, as the bid due date and February 28,
2023, as date of public hearing
20. Resolution approving plans and specifications for 2022/23 Shared Use Path Maintenance,
setting February 22, 2023, as bid due date and February 28, 2023, as date of public hearing
21. Resolution approving plans and specifications for 2022/23 Pavement Restoration – Slurry
Seal Program, setting February 22, 2023, as bid due date and February 28, 2023, as date of
public hearing
22. Resolution approving final plans and specifications and awarding contract to Amusement
Restoration Companies, of Burnet, Texas, for the Furman Aquatic Center Pool Basin Painting
Project in the amount of $133,405
23. Resolution awarding contract to Roof Spec Incorporated of St. Paul, Minnesota, for Roofing
Design Services for the Power Plant in the amount of $49,768.80
24. Resolution approving contract and bond for 2022/23 Asphalt Street Pavement Improvements
(28th Street)
25. Resolution approving contract and bond for 2022/23 North Sunset Ridge Sanitary Sewer
26. Resolution approving Professional Services Agreement for the Construction
Observation/Administration Services for the Sanitary Sewer Rehabilitation Projects, with
WHKS & Co. of Ames, Iowa, in the amount not to exceed $272,000
27. Resolution approving Professional Services Agreement for the 2022/23 Airport Improvement
Program (South Apron Rehab), with Bolton & Menk, Ames, Iowa, in an amount not to exceed
$184,700 for design, bidding, construction inspection, and grant closeout services
28. Resolution approving Change Order No. 1, deducting $65,065.03 from the contract with
SVPA Architects Inc. of West Des Moines, Iowa, for Water Pollution Control Facility
Administration Building Renovation
29. 2021/22 Concrete Street Pavement Improvements (S. Kellogg Avenue and N. 2nd Street)
a. Approve Change Order No. 2 for the 2021/22 Concrete Street Pavement
Improvements (S. Kellogg Avenue and N. 2nd Street), a reduction in the amount of
$93,223.97
b. Resolution accepting the 2021/22 Concrete Street Pavement Improvements (S.
Kellogg Avenue and N. 2nd Street) as completed by All Star Concrete, of Johnston,
Iowa
30. Resolution approving Change Order No. 6, the balancing change order, a deduction in the
amount of $553,461.68 from the contract with Peterson Contractors, Inc., of Reinbeck, Iowa,
for the South Grand Avenue Extension Project
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31. Resolution accepting Water Pollution Control Facility Sludge Pumping Building
Improvements Project as completed and authorizing final payment and releasing retainage,
in accordance with the contract, to Woodruff Construction, Inc., of Ames, Iowa
32. Resolution accepting 2021/22 Seal Coat Pavement Improvements (Stafford Avenue – E. 13th
Street to South End) as completed
33. Resolution accepting 2018/19 Shared Use Path System Expansion – Trail Connection South
of Lincoln Way (Beedle Drive to Franklin Park) as completed
PUBLIC FORUM: This is a time set aside for comments from the public on topics of City
business other than those listed on this agenda. Please understand that the Council will not take
any action on your comments at this meeting due to requirements of the Open Meetings Law, but
may do so at a future meeting. The Mayor and City Council welcome comments from the public;
however, at no time is it appropriate to use profane, obscene, or slanderous la nguage. The Mayor
may limit each speaker to three minutes.
BOARDS AND COMMISSIONS:
34. Resolution approving 2022 accomplishments of the Historic Preservation Commission and
the Work Plan for 2023 as described in the 2022 Certified Local Government (CLG) Report
FINANCE:
35. 2023-2028 Capital Improvements Plan:
a. Receive public input
PLANNING AND HOUSING:
36. Resolution approving HOME Investment Partnerships American Rescue Plan Program
(HOME-ARP) Proposed Allocation Projects
37. Resolution setting February 14, 2023, as the date of public hearing for the sale of Lots 2-8 in
the Baker Subdivision to Habitat for Humanity of Central Iowa
38. Staff report relating to minimum floor area ratios for Downtown Non-Conforming Structures
39. Staff report on Downtown Urban Revitalization Amendments
HEARINGS:
40. Hearing on Zoning Text Amendment for Front Yard Parking and Driveway Standards
a. Motion to continue hearing to February 28, 2023
41. Hearing on rezoning Planned Unit Development (PUD) with Master Plan for 3216 Tripp Street
– Baker Subdivision, Lot 27 from Residential Low Density (RL) to Residential Medium
Density (RM) with PUD Overlay and Master Plan
a. First passage of ordinance
42. Hearing on Amendment to Contract Rezoning Agreement for 798 N. 500th Avenue (North
Sunset Ridge)
a. Resolution approving revised Master Plan (Motion to Table)
b. Resolution approving change to allow for acceptance of a Letter of Credit in the amount
of $604,725, in lieu of cash security, until March 31, 2023
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43. Hearing on 2021/22 Concrete Pavement Improvements (Stange and 24th)
a. Motion accepting report of bids
b. Resolution approving final plans and specifications and awarding contract to Con-
Struct Inc. of Ames, Iowa, in the amount of $4,252,314.23
44. Hearing on 2022/23 Downtown Street Pavement Improvements – Alley (5th Street-6th Street
between Duff Avenue and Douglas Avenue)
a. Motion accepting report of bids
b. Resolution approving final plans and specifications and awarding contract to Brothers
Concrete of Des Moines, Iowa, in the amount of $103,062.30
45. Hearing on 2022/23 Fire Station 3 PCC Replacement
a. Motion accepting report of bids
b. Resolution approving final plans and specifications and awarding contract to Brothers
Concrete of Des Moines, Iowa, in the amount of $ 228,269.50
46. Hearing on 2022/23 Seal Coat Pavement Improvements and Neighborhood Curb Program
Project (Murray Drive - Northwestern Avenue to Grand Avenue)
a. Motion accepting report of bids
b. Resolution approving final plans and specifications and awarding contract to Manatt’s
Inc. of Ames, Iowa, in the amount of $722,863.45
ORDINANCES:
47. Zoning Text Amendment to amend the Home Occupation regulations
a. Motion to amend
b. Second passage of Ordinance
DISPOSITION OF COMMUNICATIONS TO COUNCIL:
COUNCIL COMMENTS:
ADJOURNMENT:
Please note that this agenda may be changed up to 24 hours before the meeting time as
provided by Section 21.4(2), Code of Iowa.
ITEM #: MPO 1
DATE: 01-24-23
DEPT: MPO
TRANSPORTATION POLICY COMMITTEE ACTION FORM
SUBJECT: ANNUAL SELF-CERTIFICATION FOR FY 2024
BACKGROUND:
Pursuant to federal regulations, each Metropolitan Planning Organization (MPO) must self-certify that its transportation planning process is addressing the major issues in the metropolitan planning area and is being conducted in accordance with all applicable requirements.
In the last Ames Area MPO process review by the Federal Transit Administration (FTA) and the Federal Highway Administration (FHWA), a joint report was issued finding that the transportation planning activities of AAMPO are being carried out in accordance with federal regulations, policies, and procedures.
ALTERNATIVES:
1. Certify that the Ames Area MPO’s transportation planning process is being
conducted in accordance with all applicable requirements.
2. Reject the certification.
MPO ADMINISTRATOR’S RECOMMENDED ACTION:
In the previous joint review, the Federal Transit Administration and Federal Highway
Administration found that the Ames Area MPO was carrying out its transportation planning
activities in accordance with federal regulations, policies, and procedures. MPO staff also
continuously review MPO processes for compliance with federal regulations.
Therefore, it is the recommendation of the MPO Administrator that the Transportation
Policy Committee adopt Alternative No. 1.
ITEM #: MPO 2
DATE: 01-24-23
DEPT: MPO
TRANSPORTATION POLICY COMMITTEE ACTION FORM
SUBJECT: CIRTPA REPRESENTATIVES
BACKGROUND:
Each year the Transportation Policy Committee appoints representatives and alternate
representatives to the Central Iowa Regional Transportation Planning Alliances’ (CIRTPA) two committees – the Transportation Policy Committee (TPC) and the
Transportation Technical Committee (TTC). Since the Ames Area Metropolitan Planning Organization is an advisory member of CIRTPA, these are non -voting positions.
It is recommended that the Ames Area MPO’s designated representatives for 2023 be as follows:
TPC Representative: Kyle Thompson, Transportation Planner
TPC Alternate Representative: Damion Pregitzer, Traffic Engineer TTC Representative: Kyle Thompson, Transportation Planner
TTC Alternate Representative: Damion Pregitzer, Traffic Engineer
ALTERNATIVES:
1. Appoint the individuals named above to their respective roles representing the
Ames Area MPO on CIRTPA’s committees.
2. Designate other individuals to represent the Ames Area MPO on CIRTPA’s
committees.
MPO ADMINISTRATOR’S RECOMMENDED ACTION:
The individuals named above have successfully served as the Ames Area MPO’s
representatives on CIRTPA’s committees for the past three years. Therefore, it is the
recommendation of the MPO Administrator that the Transportation Policy Committee
adopt Alternative No. 1.
ITEM #: MPO 3
DATE: 01-24-23
DEPT: MPO
TRANSPORTATION POLICY COMMITTEE ACTION FORM
SUBJECT: ROADWAY SAFETY TARGETS
BACKGROUND:
The Iowa Department of Transportation submitted its State Highway Safety Improvement
Program (HSIP) annual report to the Federal Highway Administration on August 31, 2022.
Included in this report are the State’s 2019-2023 roadway safety targets for the
performance measures established in 23 CFR § 490. The table below shows these
targets:
Performance Measure Five-Year Rolling Averages
2017-2021
Baseline
2019-2023
Target
Number of Fatalities 337.2 351.4
Fatality Rate* 1.029 1.037
Number of Serious Injuries 1,376.4 1,398.2
Serious Injury Rate* 4.193 4.264
Non-Motorized Fatalities and Serious
Injuries
130.0 134.4
*Rates are per 100 million vehicle miles traveled (VMT)
Each MPO is required to establish 2019-2023 roadway safety targets within 180 days of
the State. Since the HSIP report and included targets were submitted to FHWA on August
31, 2022, the MPO’s deadline to establish roadway safety targets is February 27,
2023. MPO’s can either choose to support the State’s target or set their own
quantifiable targets in a process approved by the Iowa DOT.
These performance measures apply to all public roadways within the Ames Area MPO, regardless of classification or ownership. Upon approving roadway safety measures, the
Ames Area MPO will be required to reflect the performance measures and targets in all future Metropolitan Transportation Plans and Transportation Improvement Programs.
Each update to the Metropolitan Transportation Plan will report system performance measure progress towards achieving these targets. The Transportation Improvement Programs will be required to describe how implementation of the TIP anticipates making
progress towards achieving the targets.
ALTERNATIVES:
1. Support the roadway safety performance targets established by the Iowa
Department of Transportation in coordination with Iowa MPOs.
2. Direct the Ames Area MPO to set its own quantifiable targets for the roadway
safety performance measures in coordination with the Iowa Department of
Transportation.
MPO ADMINISTRATOR’S RECOMMENDED ACTION:
The Iowa DOT developed these roadway safety targets in coordination with all the Iowa
MPOs. On January 12, 2023, the Transportation Technical Committee unanimously
recommended supporting the State’s targets. Therefore, it is the recommendation of the
MPO Administrator that the Transportation Policy Committee adopt Alternative No. 1.
ITEM #: MPO 4
DATE: 01-24-23
DEPT: MPO
TRANSPORTATION POLICY COMMITTEE ACTION FORM
SUBJECT: PM2 (PAVEMENT & BRIDGE) & PM3 (SYSTEM PERFORMANCE &
FREIGHT) TARGETS
BACKGROUND:
On October 3, 2022, the Iowa DOT informed the Iowa MPOs that it has established new
targets for several required FHWA performance measures, as established in 23 CFR §
490. This included targets for pavement and bridge performance measures (PM2) and
system performance and freight measures (PM3). These targets are summarized in the
following table:
Iowa DOT Targets for 2022-2025 Performance Period
Topic Performance measure(s) Baseline
(CY 2021 data)
Proposed
2-year target
(CY 2023 data)
Proposed
4-year target
(CY 2025 data)
PM2
Pavement
Percentage of pavements of the
Interstate System in Good condition 58.8% 55.0% 55.0%
Percentage of pavements of the
Interstate System in in Poor condition 0.4% 3.0% 3.0%
Percentage of pavements of the non-
Interstate NHS in Good condition 37.9% 35.0% 35.0%
Percentage of pavements of the non-
Interstate NHS in Poor condition 3.7% 6.0% 6.0%
Bridge
Percentage of NHS bridges classified
as in Good condition 48.6% 52.5% 56.0%
Percentage of NHS bridges classified
as in Poor condition 2.4% 5.0% 6.6%
PM3
System
Performance
Percent of person-miles traveled on the
Interstate that are reliable 99.9% 98.0% 98.0%
Percent of person-miles traveled on the
non-Interstate NHS that are reliable 96.5% 94.0% 94.0%
Freight Truck Travel Time Reliability Index
(Interstate only) 1.13 1.25 1.25
Each MPO is required to establish 4-year targets for the PM2 and PM3 performance
measures within 180 days of when the State targets are set. Since the Iowa DOT set its
targets on October 3, 2022, the MPO’s deadline to establish targets for PM2 and PM3
performance measures is April 1, 2023. MPO’s can either choose to support the
State’s target or set their own quantifiable targets in a process approved by the
Iowa DOT.
These performance measures apply to all public roadways within the Ames Area MPO, regardless of classification or ownership. Upon approving targets for the PM2 and PM3
performance measures, the Ames Area MPO will be required to reflect the performance measures and targets in all future Metropolitan Transportation Plans and Transportation
Improvement Programs. Each update to the Metropolitan Transportation Plan will report
system performance measure progress towards achieving these targets. The Transportation Improvement Programs will be required to describe how implementation of the TIP anticipates making progress towards achieving the targets.
ALTERNATIVES:
1. Support the PM2 and PM3 targets established by the Iowa Department of
Transportation in coordination with Iowa MPOs.
2. Direct the Ames Area MPO to set its own quantifiable targets for the PM2 and
PM3 performance measures in coordination with the Iowa Department of
Transportation.
MPO ADMINISTRATOR’S RECOMMENDED ACTION:
The Iowa DOT developed these PM2 and PM3 targets in coordination with all the Iowa
MPOs. On January 12, 2023, the Transportation Technical Committee unanimously
recommended supporting the state’s targets. Therefore, it is the recommendation of the
MPO Administrator that the Transportation Policy Committee adopt Alternative No. 1.
ITEM #: MPO 5
DATE: 01-24-23
DEPT: MPO
TRANSPORTATION POLICY COMMITTEE ACTION FORM
SUBJECT: TRANSIT ASSET MANAGEMENT (TAM) PERFORMANCE TARGETS
BACKGROUND:
Each year, CyRide develops a Transit Asset Management (TAM) Plan, as required by the
Federal Transit Administration (FTA). This TAM Plan includes new performance targets
for the next five-year period starting the following year. These targets are shown in the
following table:
Class 2022
Target
2022
Year-End
Results
2023 Performance
Target 2024 2025 2026 2027
Rolling Stock
40'-60' Buses 30% 35% 27% of fleet exceeds
CyRide's ULB of 15 yrs. 16% 23% 22% 37%
Rolling Stock
Cutaways 22% 22% 0% of fleet exceeds FTA
ULB of 8 yrs. 0% 0% 0% 0%
Rolling Stock
Minivans 0% 100% Eliminate Asset Category 0% 0% 0% 0%
Equipment
Shop Trucks 50% 0% 0% of fleet exceeds
CyRide’s ULB of 10 yrs. 0% 0% 0% 0%
Facilities
Admin./Maint.Facility 0% 0% 0% of facilities rated
under 3.0 on TERM scale 0% 0% 0% 0%
Facilities Ames
Intermodal Facility 0% 0% 0% of facilities rated
under 3.0 on TERM scale 0% 0% 0% 0%
CyRide had the following notes related to their TAM performance targets:
• CyRide did not meet the 40’-60’ HD Bus performance target for 2022 due to the
limited supply chain. Buses were on order, but just not delivered prior to the end
of the fiscal year. The articulated bus is expected to be delivered in November
2022 and the two electric buses by February 2022. CyRide met the cutaway
(minibus) targets in replacing 6 buses as anticipated. CyRide plans to replace
three more cutaway buses with low-floor buses in 2023. CyRide anticipates that
0% of this fleet will exceed CyRide’s ULB of 8 years by the end of
2023. Additionally, CyRide originally anticipated replacing the minivan in 2022 but
after discussions with our contractor, HIRTA, CyRide has decided to sell this
minivan that is past its useful life and purchase a larger low-floor cutaway bus that
will provide better service to our Dial-A-Ride passengers than a high floor
cutaway. The MV1 minivan is no longer available and parts are now
discontinued. Dial-A-Ride passengers will be able to board the bus easier with a
low-floor cutaway bus. Therefore, we will eliminate this minivan asset category in
2023.
• No shop truck equipment is expected to exceed the useful life benchmark (ULB)
of 10 years for 2023 through 2027.
• The facilities are both rated a 4 on the TERM scale in 2022 for both the
admin/maintenance facility and Ames Intermodal Facility. CyRide has been
renovating the HVAC system over the last three years and is planning a major
shop rehabilitation in the summer of 2023 to expand the parts storage for
mechanics and update the shop area for the first time since the facility was built in
1983. Ongoing maintenance will continue for the Ames Intermodal Facility that
opened in 2012. Therefore, we believe that 0% of these facilities will be rated under
3.0 on the TERM scale through 2027.
It is federally mandated that CyRide provides their updated TAM P lan and
associated targets to the MPO. However, the MPO is not required to update or
modify their performance targets to match CyRide’s. Even though the MPO is not
required to update or modify targets, it is typical that the MPO adopts CyRide’s
updated TAM targets within 180 days of receiving CyRide’s TAM Plan so that MPO
planning efforts reflect the most up-to-date TAM targets. Since CyRide submitted
its TAM Plan to the MPO on October 7, 2022, it would be appropriate that the MPO
updates its TAM targets to match CyRide’s by April 5, 2023.
Upon approving new TAM targets, the Ames Area MPO will be required to reflect the new
targets in all future planning document updates such as Metropolitan Transportation
Plans and Transportation Improvement Programs. Each update to the Metropolitan
Transportation Plan reports baseline conditions and system performance progress
towards achieving these targets. Transportation Improvement Programs are required to
describe how implementation of the TIP anticipates making progress towards achieving
the targets.
ALTERNATIVES:
1. Support the Transit Asset Management (TAM) targets established by CyRide.
2. Support the Transit Asset Management (TAM) targets established by CyRide,
with Transportation Policy Committee modifications.
3. Direct the MPO to not update its Transit Asset Management (TAM) targets.
MPO ADMINISTRATOR’S RECOMMENDED ACTION:
The proposed Transit Asset Management (TAM) targets were developed by CyRide as
a part of their Transit Asset Management Plan. Adopting these targets would allow MPO
planning efforts to reflect the most up-to-date TAM targets. On January 12, 2023, the
Transportation Technical Committee unanimously recommended supporting the
CyRide’s targets. Therefore, it is the recommendation of the MPO Administrator that the
Transportation Policy Committee adopt Alternative No. 1.
ITEM #: MPO 6
DATE: 01-24-23
DEPT: MPO
TRANSPORTATION POLICY COMMITTEE ACTION FORM
SUBJECT: FFY 2023-2026 TRANSPORTATION IMPROVEMENT PROGRAM
AMENDMENT
BACKGROUND:
To receive federal funds for regional transportation projects, it is necessary for them to be included in the Ames Area MPO’s Transportation Improvement Program (TIP). The
Ames Area MPO’s current TIP contains projects programmed for federal fiscal years 2023 through 2026 and was approved on July 12, 2022. The TIP may be amended in
accordance with the procedures outlined in the Ames Area MPO’s TIP and Public Participation Plan. This process is outlined below: Steps for TIP Amendment (as outlined in the Public Participation Plan)
1. Request for amendment(s) by member agency or MPO staff 2. Recommendation by the Transportation Technical Committee
3. Initial review by Transportation Policy Committee; Setting of public hearing date 4. Minimum 15-day public comment period
5. Public hearing and final approval by Transportation Policy Committee CyRide has requested to the MPO that three projects be rolled over from previous TIPs into FFY 2023 with increased federal funding amounts as shown:
TPMS ID Description Previous FFY Previous Federal-Aid
Updated Federal-Aid
Federal-Aid Increase
10246 Light Duty Low-Floor Bus (176" wb) 2021 $124,958 $172,529 38.1%
10247 Light Duty Low-Floor Bus (176" wb) 2021 $124,958 $172,529 38.1%
10248 Light Duty Low-Floor Bus (176" wb) 2022 $81,600 $168,507 106.5%
Because the amount of federal aid increase to these projects exceeds 30%, a TIP
amendment is required to roll-over and modify these projects.
CyRide provided the following supporting information regarding the requested
project amendments:
Supply chain shortages have occurred within the bus manufacturing industry
particularly for bus chassis as well as technological make-ready items (electronic
signage, cameras, etc). CyRide’s new price for the LD low-floor 176” wheelbase bus
with CyRide’s options will be between $198,243 ($168,507 federal; non -urbanized
minibus for Dial-A-Ride) and $202,975 ($172,529 federal; urbanized buses for EASE
service).
In the summer 2022, all bus manufacturers listed on the Iowa DOT State Public Transit
Bureau contracts, PTS2021LDB contract, notified the Iowa DOT that they couldn’t
fulfill the base pricing previously bid. CyRide purchases many buses off of other state
contracts as allowed by the Federal Transit Administration to lower administrative
costs and time. Specifically, the previous LD Low-Floor 176” wheelbase base bid
pricing offered by Hoglund Bus Company of $141,897 was renegotiated up to
$153,597. In addition, a 2023 bus chassis upgrade (2022 chassis no longer available)
added another $7,470 as well as $8,000 to $13,000 in additional make ready co sts to
make the bus look like a CyRide bus. Overall, the increase is approximately 38% for
projects 10246 & 10247. Project 10248 indicates a 106.5% increase but was initially
identified as a high floor LD Bus (176” wheelbase bus) but CyRide wishes to purchase
a low-floor LD 176” wheelbase bus for its Dial-A-Ride service to better serve its ADA
passengers.
In January 2023, the Iowa DOT notified CyRide it had identified additional federal 5339
funding to add to existing transit contracts across the Iowa. Oth erwise, many transit
agencies wouldn’t be able to afford their bus purchases with only partial funding
available in contracts. This federal funding first needs to be identified in an approved
Statewide TIP before it can be requested within a grant to the Federal Transit
Administration (FTA) on behalf of the Iowa DOT for CyRide.
The “low-floor” light duty buses are new to CyRide’s fleet as historically CyRide has
purchased high-floor minibuses with steps and a powered wheelchair lift. A low-floor
minibus allows stepless boarding for all passengers and provides a quicker and more
dependable wheelchair loading experience for ADA passengers by using a manual
deployable ramp.
The Transportation Technical Committee reviewed this proposed amendment on
January 17, 2023, and unanimously recommended approval. Once the
Transportation Policy Committee has reviewed the proposed amendment and set the
date of public hearing, the MPO will then begin a public input period from January 25,
2023, until February 28, 2023. After the public input period, the proposed amendment will
then go before the policy committee again for the public hearing and final approval on
March 28, 2023.
ALTERNATIVES:
1. Set the date of public hearing as March 28, 2023 for approval of the amendment
to the FFY 2023-2026 Transportation Improvement Program.
2. Review and modify the amendment to the FFY 2023-2026 Transportation
Improvement Program and set March 28, 2023, as the date for the public
hearing.
MPO ADMINISTRATOR’S RECOMMENDED ACTION:
Approval of this amendment to the TIP will allow CyRide to access the Iowa DOT’s
additional funding made available for existing contracts. Without approval, it would be
very difficult for CyRide to afford these bus purchases due to a substantial increase in
costs due to supply chain shortages. The Transportation Technical Committee
unanimously recommended approval of this amendment to the FFY 2023-2026 TIP.
Therefore, it is the recommendation of the MPO Administrator that the Transportation
Policy Committee adopt Alternative No. 1.
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Division
MEMO
At the January 24, 2023, City Council meeting, Sara Carmichael (Story County Watershed
Coordinator) will provide a high-level overview of the Headwaters of the South Skunk River
Watershed Management Authority and its recently completed watershed management plan.
Both the Public Works and Water & Pollution Control Departments have been highly engaged
with the WMA.
The presentation is informational only. Sara will provide some thoughts on things the City of
Ames could do to help advance the goals of the WMA, but no formal action is requested of
Council at this time.
Mayor and City Council
John Dunn
January 24, 2023
Presentation of the Headwaters of the South Skunk River Watershed
Management Plan
1/17/2023
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Headwaters of the South Skunk River
Watershed Management Authority
(HWSSRWMA)
SARA CARMICHAEL
STORY COUNTY, WATERSHED COORDINATOR
About Me
Conservation Professional
1.5yrs with Story County
Focused on
Edge of Field Practices
Water Quality Monitoring
Watershed Education/Outreach
1/17/2023
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Overview
What is a Watershed Management Authority (WMA)
What is the HWSSRWMA and Why it’s important
Who is Involved with HWSSRWMA
Goals/Objectives of HWSSRWMA
Long-Term/Short-Term Strategies
Next Steps
What is a WMA
2010 Legislation – Dept. of Natural Resources
Cities, Counties, SWCDs within a watershed
Voluntary, no taxing or regulatory authority
Benefits
Conduct planning on watershed scale
Foster multi-jurisdictional partnerships and
corporation
Leverage resources for all entities
1/17/2023
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What is the HWSSRWMA
and Why it’s important
Formed in Fall 2018
Plan development: Feb 2021-Dec 2022
4 counties; 9 incorporated cities;
210,698 acres; 47 miles of S. Skunk River
Issues
Water Quality (E. coli, nitrates, sediment)
Altered Hydrology
Loss of Wildlife Habitat
Flooding
Who is involved with HWSSRWMA
Members
4 counties, 9 cities, 4 SWCDs
9 are members
Technical Team
13 individuals
“Champion Farmers”
1/17/2023
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Goals/Objectives of HWSSRWMA Plan
Strategies
Story-Term – 5 years
Action Plan
Education
Projects & Studies
Partnerships & Policy
Monitoring & Plan Evaluation
Long-Term – 20 years
Priority BMP Implementation
Hydrologic Modeling
Water Quality Monitoring
Flood Risk Assessments
1/17/2023
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Next Steps – What you can do!
Tell us what’s important to you
Send Representative to WMA meetings
February 16th 10am-noon, Roland
Education/Outreach
Identify (more) Champion Landowners
Help Identify Funding Opportunities
Thank You – Any Questions
Sara Carmichael
scarmichael@storycountyiowa.gov
515-598-1652
MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA JANUARY 10, 2023
The regular meeting of the Ames City Council was called to order by Mayor John Haila at 6:03
p.m. on the 10th day of January, 2023, in the City Council Chambers in City Hall, 515 Clark
Avenue, pursuant to law. Present were Council Members Bronwyn Beatty-Hansen, Gloria Betcher,
Tim Gartin, Rachel Junck, and Anita Rollins. Ex officio Member Bryce Garman was also present.
PROCLAMATION FOR “SLAVERY AND HUMAN TRAFFICKING PREVENTION
AND AWARENESS MONTH” JANUARY 2023: Mayor Haila proclaimed January 2023 as
“Slavery and Human Trafficking Prevention and Awareness Month.” Dr. George Belitsos of the
Iowa Network Against Human Trafficking and Slavery (NAHT) accepted the proclamation,
accompanied by Sam Fox and Jessica Hagen of Youth and Shelter Services and Noah Goche of
the Iowa State University campus chapter of NAHT. Dr. Belitsos shared that the number of
survivors receiving services from NAHT has risen from 50 to 642 in the past six years. He also
presented the Mayor with stickers to post in public buildings with the National Human Trafficking
Hotline number of 888-3737-888.
Council Member Amber Corrieri entered the meeting at 6:15 p.m.
CONSENT AGENDA: Council Member Betcher requested to pull Item No. 8, requests from
Ames Main Street (AMS) for Downtown Dollar Days event on Thursday, January 26 through
Sunday, January 29, 2023. Council Member Gartin requested to pull Item No. 10, resolution
authorizing and approving a Loan and Disbursement Agreement and providing for the issuance
and securing the payment of $8,357,000 Taxable Sewer Revenue Bonds, Series 2023B.
Moved by Beatty-Hansen, seconded by Corrieri, to approve the consent agenda less Item No. 8
and Item No. 10.
2. Motion approving payment of claims
3.Motion approving Minutes of Regular Meeting on December 13, 2022, and Special Meeting
on December 20, 2022
4.Motion approving Change Orders for period December 1–15, 2022, and December 16-31,
2022
5. Motion setting January 28, 2023, as Special City Council Goal Update Session
6.Motion approving ownership update for Class C Liquor License with Catering Privilege and
Sunday Sales - Hy-Vee Market Café, 3800 Lincoln Way
7.Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor
Licenses:
a.Class C Liquor License with Outdoor Service and Sunday Sales – Chipotle Mexican Grill,
435 South Duff Ave. – Pending Dramshop Review
b. Class C Liquor with Sunday Sales - Fuji Japanese Steakhouse, 1614 S. Kellogg Ave. 101
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c. Class A Liquor License with Sunday Sales - American Legion Post #37, 225 Main Street
-Pending Dramshop Review
d. Special Class C Liquor License with Sunday Sales - Springhill Suites, 1810 SE 16th St.
e. Class C Liquor with Catering Privilege, Outdoor Service, and Sunday Sales - Dublin Bay,
320 S 16th Street
f. Class E Liquor License with Class B Wine Permit, Class C Beer Permit (Carryout Beer),
and Sunday Sales - The Filling Station, 2400 University Blvd.
g. Special Class C Liquor License (B/W) - Clouds Coffee, 119 Stanton Ave. Suite 701 –
Pending Dramshop Review
h. Class C Liquor License with Outdoor Service and Sunday Sales - The Angry Irishmen, 119
Main Street -Pending Dramshop Review
i. Class C Liquor License with Catering Privilege and Sunday Sales - Hy-Vee Market Café,
3800 Lincoln Way -Pending Dramshop Review
8. Requests from Ames Main Street (AMS) for Downtown Dollar Days event on Thursday,
January 26 through Sunday, January 29, 2023:
a. Motion approving blanket Temporary Obstruction Permit
b. RESOLUTION NO. 23-001 approving waiver of parking meter fees and enforcement in
the Downtown District on Saturday, January 28, 2023
c. RESOLUTION NO. 23-002 approving request from Ames Main Street for Saturday,
January 28, to transfer $1,379.25 from the Local Option Sales Tax Fund to the Parking
Fund
9. RESOLUTION NO. 23-003 authorizing and approving a Loan and Disbursement
Agreement and providing for the issuance and securing the payment of $4,071,000 Sewer
Revenue Bonds, Series 2023A
10. RESOLUTION NO. 23-004 authorizing and approving a Loan and Disbursement
Agreement and providing for the issuance and securing the payment of $8,357,000 Taxable
Sewer Revenue Bonds, Series 2023B
11. RESOLUTION NO. 23-005 approving the appointment of Karen Tapper as the City of Ames
alternate to the Story County 911 Service Board
12. RESOLUTION NO. 23-006 approving and adopting Supplement No. 2023-1 to the Municipal
Code
13. Pharmacy Benefits Manager
a. RESOLUTION NO. 23-007 waiving Purchasing Policies and Procedures for competitive
bidding of professional services
b. RESOLUTION NO. 23-008 awarding contract to Arthur J. Gallagher Benefits Services in
an amount not-to-exceed $110,000
14. RESOLUTION NO. 23-009 approving staff to submit a State of Iowa Community Attraction
and Tourism Grant Application in the amount of $500,000 to be used for the Fitch Family
Indoor Aquatic Center
15. RESOLUTION NO. 23-010 approving preliminary plans and specifications for furnishing
69kV and 161kV SF6 Breakers for the Mortensen Road and Ontario Substations; setting
February 1, 2023, as bid due date and February 14, 2023, as date of public hearing
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16. RESOLUTION NO. 23-011 approving Change Order No. 1 with Interstate Power Systems to
provide parts for the repair of Methane Engine/Generator #2 at the Water Pollution Control
Facility
17. 2019/20 Arterial Pavement Improvements – 13th Street (Wilson Avenue to Duff Avenue)
a. RESOLUTION NO. 23-012 approving Change Order No. 2
b. RESOLUTION NO. 23-013 accepting the 2019/20 Arterial Street Pavement Improvements
as completed
18. RESOLUTION NO. 23-014 approving Change Order No. 3 for Prairie View Industrial Center
Utility Extension Project
19. RESOLUTION NO. 23-015 accepting completion of the 2021/22 Shared Use Path
Maintenance - Little Bluestem Project
20. RESOLUTION NO. 23-016 accepting completion of the 2020/21 Airport Improvements
Program (Replace Runway 01/19 and Taxiway A North Lighting)
Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted, signed by the Mayor, and
hereby made a portion of these Minutes.
REQUESTS FROM AMES MAIN STREET (AMS) FOR DOWNTOWN DOLLAR DAYS
EVENT ON THURSDAY, JANUARY 26th THROUGH SUNDAY, JANUARY 29th, 2023:
Council Member Betcher noted that the accompanying documentation for this item did not include
a request for a blanket Temporary Obstruction Permit and inquired about its inclusion. Assistant
City Manager Brian Phillips clarified that its inclusion was an error. Crystal Davis of Ames Main
Street concurred, expressing excitement for the event.
Moved by Betcher, seconded by Beatty-Hansen, to approve the Downtown Dollar Days request
less the blanket Temporary Obstruction Permit.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Betcher, seconded by Rollins, to reconsider the Downtown Dollar Days request.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Betcher, seconded by Beatty-Hansen, to approve the Downtown Dollar Days request,
less the blanket Temporary Obstruction Permit: RESOLUTION NO. 23-001 approving waiver of
parking meter fees and enforcement in the Downtown District on Saturday, January 28th, 2023,
and RESOLUTION NO. 23-002 approving request from Ames Main Street for Saturday, January
28th, to transfer $1,379.25 from the Local Option Sales Tax Fund to the Parking Fund.
Roll Call Vote: 6-0. Resolutions declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
LOAN AND DISBURSEMENT AGREEMENT AND PROVIDING FOR THE ISSUANCE
AND SECURING THE PAYMENT OF $8,357,000 TAXABLE SEWER REVENUE
BONDS, SERIES 2023B: Finance Director Corey Goodenow explained for Council Member
Gartin that Item No. 10 was an issuance of taxable debt to support collection system improvements
for Public Works. In order to issue tax-exempt debt, the City cannot expend funds above $100,000
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prior to issuing debt. In this case, the City did not issue the debt prior to reaching the expenditure
threshold, so this debt could not be tax-exempt. Director Goodenow noted that the Finance
Department was evaluating internal policies and procedures to ensure that this scenario would not
arise in the future.
Moved by Gartin, seconded by Betcher, to adopt RESOLUTION NO. 23-004 authorizing and
approving a Loan and Disbursement Agreement and providing for the issuance and securing the
payment of $8,357,000 Taxable Sewer Revenue Bonds, Series 2023B.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
PUBLIC FORUM: Mayor Haila opened and closed the Public Forum when no one came forward
to speak.
LIQUOR LICENSE FOR 1 NIGHT STAND: The staff report was provided by Chief of Police
Geoff Huff. He stated that 1 Night Stand, located at 124 Welch Avenue, applied for a renewal of
their Class C Liquor License. The Police Department conducts compliance checks on
establishments that hold liquor licenses in the City of Ames. These compliance checks are
completed by taking an underage person to a liquor license establishment, who then attempts to
purchase alcohol. A business passes the check if the employee asks for identification and rightly
refuses the purchase.
Chief Huff explained that the Police Department conducted one such compliance check at 1 Night
Stand on March 25th, 2021. An employee of 1 Night Stand sold alcohol to an underage person
during the check, but the establishment passed a follow-up compliance check later in the year. 1
Night Stand failed a compliance check on October 20th, 2022. As the second violation within two
years, the establishment is subject to a 30-day suspension and $1,500 fine per Iowa Code
123.50(3)(b). In addition to the failed compliance checks, Ames officers issued 11 citations at this
location, including ten citations to underage individuals for being on-premises. Of those ten,
officers were able to verify that one used a fake ID.
According to Chief Huff, staff spoke with the owner of 1 Night Stand, Jerrad Atkin, who reported
that the business has a zero-tolerance policy for minors entering the establishment and requires all
individuals to show ID at the door. He also suggested that minors who use a fake ID to gain entry
should face larger penalties. Chief Huff noted that staff recommended denying the 12-month
license and suggesting that the applicant submit an application for an 8-month license.
Council Member Beatty-Hansen inquired how this situation differed from other contentious
license renewals in recent months. Chief Huff noted that this situation did not involve collusion
on the part of employees to allow entry to minors, which he considered to be a different level of
violation. Mayor Haila inquired as to the jurisdiction over the relevant penalties. Chief Huff
explained that the minor on premises citation is a Municipal Code violation, so it fell under City
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jurisdiction. The fine for using a fake ID is set by the State of Iowa, so the City would not have
jurisdiction over those penalties.
Mayor Haila opened the Public Input.
Jerrad Atkin, owner of 1 Night Stand, described the changes and precautions his business
employed. He noted that the business has a zero-tolerance policy, and every staff member takes
the online training course offered by the Iowa Alcoholic Beverages Division (ABD). He believed
that the current fine structure did not dissuade minors from illegal activity. He accepted
responsibility for the consequences of failing the compliance checks, and expressed that his
establishment and the City shared a common goal in the fight to keep minors out of bars.
Mayor Haila closed the Public Input when no one came forward to speak.
Moved by Gartin, seconded by Betcher, to deny the application for a 12-month liquor license
renewal but suggest that the applicant submit an application for an 8-month license.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Beatty-Hansen, seconded by Rollins, to direct staff to provide a memo about the fine
structure for minors on premises.
Amendment to Motion introduced by Corrieri to include information about state limits on increases
to municipal fines in the memo. Amendment accepted by Beatty-Hansen and Rollins.
Vote on Amended Motion: 6-0. Motion declared carried unanimously.
LIQUOR LICENSE FOR MICKEY’S IRISH PUB: The staff report was provided by Chief of
Police Geoff Huff. He stated that Mickey’s Irish Pub, located at 109 Welch Avenue, applied for a
renewal of its Class C Liquor License with Outdoor Service privilege. Mickey’s Irish Pub passed
a compliance check conducted by the Police Department on March 25th, 2021. In the previous 12
months, Ames officers cited 24 minors for being on the premises. Of those 24, officers were able
to verify 15 used fake IDs. The fact that such a high percentage of the citations involved fake IDs
was a mitigating factor; while 24 is high, the establishment was doing its due diligence in checking
IDs.
Chief Huff shared that staff spoke with the owner, Ravinder “Ben” Singh, about steps to improve
performance, and Singh stated that the business is planning to purchase ID scanners. Staff at the
establishment already regularly attends ID training offered by the Iowa Program for Alcohol
Compliance Training and the Ames Police Department, and Singh terminated two employees for
not doing an adequate job of checking IDs.
To clarify the relative seriousness of different kinds of violations, Chief Huff shared an informal
tier-ranking. First, the worst violations involved collusion. Next were failed compliance checks,
followed by patrons using a fake ID. The violations at Mickey’s Irish Pub were in the lowest tier
in this informal ranking. Chief Huff recommended approving the 12-month renewal.
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Mayor Haila inquired about the efficacy of handheld ID scanners. Chief Huff explained that the
scanners will catch some fake IDs, but there is no guarantee that all will be caught, as the
technology for fake IDs has advanced. Mayor Haila noted that the owner of Mickey’s Irish Pub
communicated with staff that he could not attend the meeting, but sent a letter to the City Council.
The Mayor opened and closed the Public Input when no one came forward to speak.
Moved by Gartin, seconded by Beatty-Hansen, to approve the application for a 12-month liquor
license renewal.
Vote on Motion: 6-0. Motion declared carried unanimously.
AMES URBAN FRINGE PLAN UPDATE: Planning and Housing Director Kelly Diekmann
stated that Gilbert and Story County responded to the November reply from the City Council.
Gilbert maintained that they did not support annexation by either Ames or Gilbert between 190th
and 180th Street, noting the desire for a buffer between Gilbert and Ames. Story County accepted
the City’s proposal regarding limits on conditional uses, but added requests to reduce the Urban
Reserve Overlay near 190th Street, Southwest Ames, and other areas. Instead, Story County
proposed mapping those areas solely as Agriculture and Farm Services, which would not allow for
development or annexation without a map amendment.
Director Diekmann observed that the responses from Gilbert and Story County showed significant
progress since November, but the requested reductions in Urban Reserve Overlay mapping did not
align with Ames Plan 2040. He presented several options that the City Council could send in
response to continue negotiations.
Regarding the Southwest region, Director Diekmann explained that the Story County Board of
Supervisors requested that no Urban Reserve Overlay be mapped. Director Diekmann noted that
the City already removed a large section from the Urban Reserve Overlay at their request. Staff
recommended retaining the section of the map which was readily-serviceable due to an existing
water main and sanitary sewer connection.
In the 190th Street region, both Gilbert and the Story County Board of Supervisors requested that
no Urban Reserve Overlay be mapped north of 190th Street. Director Diekmann observed that the
City already agreed to remove a large section of the overlay west of the railroad tracks. Gilbert’s
concern focused on retaining a buffer between the two cities, and Director Diekmann illustrated a
possible compromise, which would include a quarter mile buffer from Gilbert while retaining
three-quarters of a mile north of 190th in the Urban Reserve Overlay. Director Diekmann clarified
for Council Member Gartin that the buffer has no direct value to Ames. Gilbert is applying for a
grant as a rural community, which requires a buffer, but Gilbert already has a quarter mile buffer
north of 180th Street.
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Concerning the other areas, the Board of Supervisors generally requested an overall reduction in
the footprint of the Urban Reserve Overlay. Director Diekmann noted that the City already
conceded several large cuts, and he had no further suggestions of areas that could be reduced while
maintaining the priorities of Ames Plan 2040.
Council Member Beatty-Hansen expressed that continuing the negotiations had merit, given
success on conditional use limitations. City Manager Steve Schainker noted that the City made a
good faith effort to compromise, but staff did not recommend trading proposals indefinitely.
Director Diekmann clarified the process moving forward for Mayor Haila. At the current meeting,
the City Council would vote on proposed changes to take to Gilbert and Story County. After that,
if both parties agreed to those changes, staff would prepare the document to bring before the public
for comment. After the public had an opportunity to provide feedback, the parties would vote on
a final decision. If only one party agreed to the changes, Ames could enter into an agreement with
that party. If both parties disagreed, the partnership would end when the current 28E agreement
expires on April 30th, 2023.
Director Diekmann clarified that without a 28E agreement, Gilbert would have decreased ability
to prevent residents in the desired buffer area from initiating annexation with Ames. Typically, the
city that received the annexation petition could only be overruled if another city is able to
successfully appeal that it was in a better position to serve the area.
Council Member Gartin shared that continuing the negotiations felt like a step backwards. Ames
is two-thirds of Story County, so Story County should consider the interests of Ames as well.
Council Member Beatty-Hansen expressed that this plan seemed like a feasible intermediate step
to address the next five to ten years. Compromising with Gilbert in the short term would not
commit the City to keep a buffer forever. Council Member Junck noted that limits on conditional
uses would be lost without a 28E, and that alone was worth some compromises. Council Member
Betcher concurred, noting that conditional use limitations were a compelling reason to pursue the
28E agreement. Council Member Gartin stated that being good neighbors was important, but Ames
City Council Members were elected to represent the interests of the people of Ames. He noted that
changing sections of the Urban Reserve Overlay to Agriculture and Farm Services territory would
prohibit housing developments in those areas, which would make housing prices more expensive
for everyone.
Moved by Beatty-Hansen, seconded by Junck, to propose to Story County and the City of Gilbert
maintaining the designated growth areas as originally depicted, but pursuing the other changes
requested by Story County regarding Urban Reserve Overlay in the southwest region.
Vote on Motion: 4-2. Voting Aye: Beatty-Hansen, Betcher, Junck, Rollins. Voting Nay: Corrieri,
Gartin. Motion declared carried.
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Moved by Beatty-Hansen, seconded by Betcher, to propose to Story County and the City of Gilbert
retaining an Urban Reserve Overlay east of the railroad tracks that extends three-quarters of a mile
north of 190th Street to an eastern edge three-quarters of a mile east of US-69.
Vote on Motion: 4-2. Voting Aye: Beatty-Hansen, Betcher, Junck, Rollins. Voting Nay: Corrieri,
Gartin. Motion declared carried.
Moved by Beatty-Hansen, seconded by Corrieri, to take no action in response to requested changes
in other areas.
Vote on Motion: 6-0. Motion declared carried unanimously.
THE BLUFFS AT DANKBAR FARMS, 1st ADDITION: Director Diekmann stated that this
minor subdivision was unique. Staff recommended approving the creation of two large outlots.
The Master Plan Zoning Agreement for the property, which appeared later on the agenda, made it
feasible to waive the public improvements as a condition of the minor plat, because those
obligations would be set in the Master Plan Zoning Agreement. Council Member Gartin expressed
appreciation for the effort from staff to find ways to say yes.
The Mayor opened and closed the Public Input when no one came forward to speak.
Moved by Betcher, seconded by Junck, to adopt RESOLUTION NO. 23-017 to waive
improvement requirements.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Moved by Betcher, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 23-018 to approve
the Minor Final Plat.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON ZONING TEXT AMENDMENT TO AMEND THE HOME OCCUPATION
REGULATIONS: Mayor Haila stated that this hearing was continued from December 13th, 2022.
Planner Benjamin Campbell explained that the state legislature amended State Code to change the
ways that cities and counties can regulate home occupations. This change invalidated existing City
regulations, so staff presented a rewritten ordinance with a new set of criteria. Planner Campbell
highlighted several significant changes, including removal of the application process, increasing
the amount of dwelling unit floor area that can be used for the home occupation, allowing business
activities in the rear yard, allowing for home modifications for the business, and more.
Council Member Betcher raised the topic of egress windows, commenting that egress windows
had arisen in discussions about public safety for rental properties. She inquired whether the code
changes for home occupations included any additional public health and safety regulations. City
Attorney Mark Lambert clarified that the requirement for installation of egress windows is tied to
the status of a basement as habitable space. Any newly finished basement, whether intended for
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residential use or home occupation, is required to include egress by building code, independent of
the home occupation ordinance. City Manager Schainker inquired as to how extensive the
structural changes permitted by the new law were. Planner Campbell explained that homeowners
cannot modify the structure such that it no longer qualifies as a home. In practice, this means that
50 percent of the space must be retained as a home to qualify as a dwelling unit. Changes that
would not alter the structure’s status as a dwelling unit would not be restricted by this ordinance.
Mayor opened and closed the Public Hearing when no one came forward to speak.
Council Member Gartin expressed concern at the imposition by the state legislature of this code
change. He stated that the government closest to the people is the most responsive to the people.
The one-size-fits-all approach represented in the requirement to change local policy struck him as
an alarming erosion of home rule.
Moved by Betcher, seconded by Rollins, to pass on first reading an ordinance amending Home
Occupation regulations.
Roll Call Vote: 6-0. Motion declared carried unanimously.
HEARING ON NORTH SUNSET RIDGE SANITARY SEWER (798 N. 500th AVENUE):
Mayor Haila opened and closed the Public Hearing when no one came forward to speak.
Moved by Betcher, seconded by Junck, to adopt RESOLUTION NO. 23-019 accepting report of
bids.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 23-020 approving final
plans and specifications and awarding contract to Rognes Excavating of Ames, Iowa, in the
amount of $941,044.50.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
HEARING ON CYRIDE HVAC IMPROVEMENTS, PHASE III PROJECT: Transit
Director Barb Neal and Assistant Transit Director Fleet and Facilities James Rendall answered
questions. Director Neal explained that conversations with contractors indicated that the lack of
bids was a timing issue, and it seemed likely that rebidding would have a more favorable outcome.
Assistant Director Rendall explained for Council Member Betcher that the project was crucial, as
one of the HVAC components had already failed, and delays were likely to increase the expense
of the project. Director Neal added that a state grant was tied to the project.
Mayor Haila opened and closed the Public Hearing when no one came forward to speak.
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Moved by Rollins, seconded by Corrieri, to accept the report of no bids and direct staff to prepare
to rebid the project.
Vote on Motion: 6-0. Motion declared carried unanimously.
HEARING ON FURMAN AQUATIC CENTER POOL BASIN REPAINTING PROJECT:
Parks and Recreation Director Keith Abraham noted that staff was delayed in checking references
for pool painting projects because several references only had information about gel coatings.
Once that information was gathered, staff would be able to make a recommendation.
Mayor Haila opened and closed the Public Hearing when no one came forward to speak.
Moved by Betcher, seconded by Rollins, to accept the report of bids and direct staff not to award
contract at this time.
Vote on Motion: 6-0. Motion declared carried unanimously.
HEARING ON PRAIRIE VIEW INDUSTRIAL AREA FOR THE ESTABLISHMENT OF
WATER AND SANITARY SEWER CONNECTION DISTRICTS: Mayor Haila opened and
closed the Public Hearing when no one came forward to speak.
Moved by Gartin, seconded by Betcher, to continue hearing to January 31st, 2023.
Vote on Motion: 6-0. Motion declared carried unanimously.
SECOND PASSAGE OF ORDINANCE TO AMEND MUNICIPAL CODE OF THE CITY
OF AMES, IOWA, BY AMENDING CHAPTER 28, DIVISION 1 FOR THE PURPOSE OF
ESTABLISHING A COMMERCIAL ELECTRIC VEHICLE CHARGING RATE AND
UPDATES TO INDUSTRIAL TIME-OF-USE RATE: Moved by Gartin, seconded by Junck,
to pass on second reading an ordinance to amend Municipal Code of the City of Ames, Iowa, by
amending Chapter 28, Division 1 for the purpose of establishing a commercial electric vehicle
charging rate and updates to industrial time-of-use rate.
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Corrieri, seconded by Gartin, to suspend the rules for second and third reading and
adoption.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Betcher, seconded by Corrieri, to pass on third reading and adopt ORDINANCE NO.
4483 amending Municipal Code of the City of Ames, Iowa, by amending Chapter 28, Division 1
for the purpose of establishing a commercial electric vehicle charging rate and updates to industrial
time-of-use rate.
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
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REZONING THE BLUFFS AT DANKBAR: Moved by Gartin, seconded by Betcher, to pass
RESOLUTION NO. 23-021 approving Master Plan Zoning Agreement.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Moved by Beatty-Hansen, seconded by Rollins, to pass on third reading and adopt ORDINANCE
NO. 4486 rezoning with a Master Plan the property on the Southwest Corner of Cameron School
Road and George Washington Carver Avenue from “A” (Agricultural) to “FS-RL” (Suburban
Residential Low-Density) and “FS-RM” (Suburban Residential Medium-Density).
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
THIRD PASSAGE AND ADOPTION OF ORDINANCE NO. 4484 TO AMEND
MUNICIPAL CODE OF THE CITY OF AMES, IOWA, BY AMENDING CHAPTER 12,
SECTION 12.2 AND 12.3 FOR THE PURPOSE OF ESTABLISHING ELECTION OF
HOSPITAL TRUSTEES, TERM OF OFFICE, AND QUALIFICATIONS: Moved by Rollins,
seconded by Junck, to pass on third reading and adopt ORDINANCE NO. 4484 to amend
Municipal Code of the City of Ames, Iowa, by amending Chapter 12, Section 12.2 and 12.3 for
the purpose of establishing election of hospital trustees, term of office and qualifications.
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
THIRD PASSAGE AND ADOPTION OF ORDINANCE NO. 4485 CREATING TAX
INCREMENT FINANCING DISTRICT, URBAN RENEWAL AREA PLAN FOR 2105
AND 2421 NORTH DAYTON AVENUE (SMALL LOT INDUSTRIAL SUBDIVISION):
Moved by Betcher, seconded by Rollins, to pass on third reading and adopt ORDINANCE NO.
4485 creating Tax Increment Financing District, Urban Renewal Area Plan for 2105 and 2421
North Dayton Avenue (small lot industrial subdivision).
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
THIRD PASSAGE AND ADOPTION OF ORDINANCE NO. 4487 ZONING TEXT
AMENDMENT TO ALLOW A 20% REDUCTION TO REQUIRED PARKING FOR
CERTAIN COMMERCIAL AND INDUSTRIAL USES ON SITES WITH MORE THAN
100 PARKING STALLS: Moved by Junck, seconded by Rollins, to pass on third reading and
adopt ORDINANCE NO. 4487 Zoning Text Amendment to allow a 20% reduction to Required
Parking for Certain Commercial and Industrial Uses on Sites with more than 100 Parking Stalls.
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there were
16 items to consider.
12
The first item was a letter from Andrew Collings with a funding request for the FY 2024 Story
County Housing Trust Owner-Occupied Repair Program.
Moved by Beatty-Hansen, seconded by Gartin, to refer to staff for a memo as part of the budget
discussion.
Vote on Motion: 5-0-1, Corrieri abstaining. Motion declared carried unanimously.
Second, Dick Wilson sent a letter raising concerns about the Ames Animal Shelter facility. City
Manager Schainker noted that staff was aware of the concerns, and the Animal Shelter would be
one of the CIP projects that the City Council would be asked to decide about prioritizing during
the budgeting process.
Moved by Gartin, seconded by Rollins, to refer the letter to staff for a memo addressing the
concerns which could be addressed outside of CIP.
Vote on Motion: 6-0. Motion declared carried unanimously.
The third item was an email from Ada Perry, an Ames High School student, regarding accident
and safety procedures on Summit Avenue. Council Member Gartin stated that he responded to all
of the emails from Ames High School students, and several other Council Members indicated that
they responded to a number of those emails as well.
The fourth item was an email from Mike Castellano regarding winter holiday displays on public
property. This item connected to the ninth item, and was addressed later.
A memo from Chief of Police Geoff Huff regarding a Municipal Code inquiry on the use of
snowmobiles was the fifth item.
Moved by Gartin, seconded by Corrieri, to have Mayor Haila inform the constituent that the City
Council decided to take no action.
Vote on Motion: 6-0. Motion declared carried unanimously.
The sixth item was an email from Lucas Lueth, an Ames High School student, inquiring about the
process to become an Ames utility worker. Council Member Gartin indicated that he already
responded.
Seventh, Diana Nguyen, an Ames High School student, emailed asking about plans to aid the
homeless population during extreme cold weather events. Council Member Gartin indicated that
he already responded.
The eighth item was an email from Zoe Indarious requesting bike lanes in West Ames. Council
Member Gartin indicated that he already responded.
The ninth item was a memo from City Attorney Mark Lambert regarding holiday displays at Tom
Evans Plaza.
Moved by Betcher, seconded by Rollins, to put this topic on a future agenda.
Vote on Motion: 6-0. Motion declared carried unanimously.
13
An email from Naomi Peña, an Ames High School student, expressing concern about soil
contamination at the site of the Fitch Family Indoor Aquatic Center, was the 10th item. Council
Member Gartin indicated that he already responded.
The 11th item was an email from Gabriel Richard Sehmann, an Ames High School student, asking
about recycling options in Ames. Council Member Gartin indicated that he already responded.
The 12th item was an email from Sutton Battles, an Ames High School student, asking about stop
signs in North Ames residential areas. Council Member Gartin indicated that he already responded.
An email from Dallas Sauser, an Ames High School student, expressing concerns about the Ames
Community Center facility, was the 13th item. Council Member Gartin indicated that he already
responded.
The 14th item was an email from Braydon Beelner, an Ames High School student, reporting safety
concerns at the intersection of Murray Drive and Roosevelt Avenue. Council Member Gartin
indicated that he already responded.
Next, a memo from Director Diekmann reporting staff review of a request for a Zoning Text
Amendment related to non-conforming structures in the Downtown area was the 15th item.
Moved by Gartin, seconded by Betcher, to place the topic on a future agenda.
Vote on Motion: 6-0. Motion declared carried unanimously.
The 16th item was a memo from Director Diekmann reporting staff comments on front yard fencing
regulations.
Moved by Rollins to put the topic of front yard fencing regulations on a future agenda.
Motion failed by lack of second.
Moved by Betcher, seconded by Corrieri, to put Municipal Code Section 29.402(2) on a future
agenda to clarify the definition of a landscape accent.
Vote on Motion: 5-1. Voting Aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck. Voting Nay:
Rollins. Motion declared carried.
COUNCIL COMMENTS: Ex officio Council Member Bryce Garman shared that ISU classes
would resume on Tuesday, January 17th, 2023.
Council Member Gartin encouraged everyone to attend the Ames/Story County MLK Celebration
in the City Auditorium at 6:00 p.m. on Monday, January 16th, 2023. The Ames High School Jazz
Band would be performing, and the keynote speaker would be Council Member Anita Rollins. He
also encouraged residents to register for the free cross country ski clinic hosted by the City at
Homewood Golf Course at 1:00 p.m. Saturday, January 14th, 2023.
Council Member Betcher welcomed back the ISU students to a new semester and a new year.
14
Mayor Haila echoed the invitation to the Ames/Story County MLK Celebration, and further
encouraged everyone to consider attending the MLK Service on Sunday, January 15th, 2023 at
3:00 p.m. at Friendship Baptist Church.
ADJOURNMENT: Moved by Betcher, seconded by Corrieri, to adjourn the meeting at 7:53 p.m.
Vote on Motion: 6-0. Motion declared carried unanimously.
__________________________________ ____________________________________
Jeramy Neefus, Recording Secretary John A. Haila, Mayor
__________________________________
Renee Hall, City Clerk
REPORT OF
CONTRACT CHANGE ORDERS
General Description Change Original Contract Total of Prior Amount this Change Contact
Water &
Pollution
Control
Contract Co.
Improvements
Improvements & Water
System Improvements
(Stafford Avenue & E 13th
Period:
Item No. 4
MINUTES OF THE REGULAR MEETING OF THE AMES CIVIL SERVICE COMMISSION AMES, IOWA DECEMBER 15, 2022 The Regular Meeting of the Ames Civil Service Commission was called to order by Chairperson Mike Crum at 8:16 AM on December 15, 2022. As it was impractical for the Commission members to attend in person, Commission Chairperson Mike Crum and Commission Member Harold Pike and Kim Linduska were brought in telephonically. APPROVAL OF MINUTES OF November 17, 2022: Moved by Pike, seconded by Linduska, to approve the Minutes of the November 17, 2022, Regular Service Commission meeting. Vote on Motion: 3-0. Motion declared carried unanimously. CERTIFICATION OF ENTRY-LEVEL APPLICANTS: Moved by Crum, seconded by Linduska, to certify the following individuals to the Ames City Council as Entry-Level Applicants: DEI Coordinator L. Wesley Harris 77 Mechanic Assistant – CyRide Richard Duszynski 82 Norman Banks Carried over Principal Clerk – Admin. Services Sheryl Reynolds 82 Katheryn Herrera 77 Ami Dittner 74 Wendi Meinders 74 Vote on Motion: 3-0. Motion declared carried unanimously. COMMENTS: The next Regular Meeting of the Ames Civil Service Commission is scheduled for January 26, 2023, at 8:15 AM. ADJOURNMENT: The meeting adjourned at 8:18 AM. __________________________________ _______________________________________ Mike Crum, Chairperson Vicki Hillock, Commission Clerk
Page 1 of 2
Applicant
NAME OF LEGAL ENTITY
Lot F LLC
NAME OF BUSINESS(DBA)
Provisions Lot F
BUSINESS
(515) 231-9321
ADDRESS OF PREMISES
2400 North Loop Dr.
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
Story
ZIP
50010
MAILING ADDRESS
2400 North Loop Dr.
CITY
Ames
STATE
Iowa
ZIP
50010
Contact Person
NAME
Kevin Rettig
PHONE
(515) 231-9321
EMAIL
eat@provisionsames.com
License Information
LICENSE NUMBER
LC0043369
LICENSE/PERMIT TYPE
Class C Retail Alcohol License
TERM
12 Month
STATUS
Submitted
to Local
Authority
EFFECTIVE DATE
May 15, 2022
EXPIRATION DATE
May 14, 2023
LAST DAY OF BUSINESS
SUB-PERMITS
Class C Retail Alcohol License
Item No. 6
Page 2 of 2
PRIVILEGES
Catering, Outdoor Service
Status of Business
BUSINESS TYPE
Limited Liability Company
Ownership
Individual Owners
NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN
Kevin Rettig Ames Iowa 50010 Member 60.00 Yes
jon vandewater Ames Iowa 50010 partner 20.00 Yes
Laurens Brack Ames Iowa 50014 partner 20.00 Yes
Insurance Company Information
INSURANCE COMPANY
Society Insurance
POLICY EFFECTIVE DATE POLICY EXPIRATION DATE
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
Page 1 of 2
Applicant
NAME OF LEGAL ENTITY
THE CAFE, L. C.
NAME OF BUSINESS(DBA)
Cafe, The
BUSINESS
(515) 292-0100
ADDRESS OF PREMISES
2616 Northridge Parkway
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
Story
ZIP
50010
MAILING ADDRESS
2616 Northridge Parkway
CITY
Ames
STATE
Iowa
ZIP
50010
Contact Person
NAME
Kevin Rettig
PHONE
(515) 292-0100
EMAIL
eat@thecafeames.com
License Information
LICENSE NUMBER
LC0032319
LICENSE/PERMIT TYPE
Class C Retail Alcohol License
TERM
12 Month
STATUS
Submitted
to Local
Authority
EFFECTIVE DATE
Dec 26, 2022
EXPIRATION DATE
Dec 25, 2023
LAST DAY OF BUSINESS
SUB-PERMITS
Class C Retail Alcohol License
Item No. 7
Page 2 of 2
PRIVILEGES
Catering, Outdoor Service
Status of Business
BUSINESS TYPE
Limited Liability Company
Ownership
Individual Owners
NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN
Kevin Rettig Ames Iowa 50014 partner 51.00 Yes
Charles Theesfield Ames Iowa 50010 partner 49.00 Yes
Insurance Company Information
INSURANCE COMPANY
Society Insurance
POLICY EFFECTIVE DATE POLICY EXPIRATION DATE
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
Page 1 of 2
Applicant
NAME OF LEGAL ENTITY
Kwik Trip, Inc.
NAME OF BUSINESS(DBA)
Kwik Spirits #530
BUSINESS
(515) 232-4389
ADDRESS OF PREMISES
204 S Duff Ave
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
Story
ZIP
50010
MAILING ADDRESS
PO Box 2107
CITY
La Crosse
STATE
Wisconsin
ZIP
54602
Contact Person
NAME
Deanna Hafner
PHONE
(608) 793-6262
EMAIL
dhafner@kwiktrip.com
License Information
LICENSE NUMBER
LE0003453
LICENSE/PERMIT TYPE
Class E Retail Alcohol License
TERM
12 Month
STATUS
Submitted
to Local
Authority
EFFECTIVE DATE
Apr 15, 2022
EXPIRATION DATE
Apr 14, 2023
LAST DAY OF BUSINESS
SUB-PERMITS
Class E Retail Alcohol License
PRIVILEGES
Item No. 8
Page 2 of 2
Status of Business
BUSINESS TYPE
Corporation
Ownership
Individual Owners
NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN
Thomas Reinhart Onalaska Wisconsin 54650 Secretary 0.00 Yes
Jeffrey Wrobel La Crosse Wisconsin 54601 Treasurer 0.00 Yes
Scott Zietlow Rochester Minnesota 55902 Owner 100.00 Yes
Insurance Company Information
INSURANCE COMPANY POLICY EFFECTIVE DATE POLICY EXPIRATION DATE
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
Page 1 of 2
Applicant
NAME OF LEGAL ENTITY
KWIK TRIP, INC.
NAME OF BUSINESS(DBA)
Kwik Star #1158
BUSINESS
(608) 793-6262
ADDRESS OF PREMISES
1910 Isaac Newton Dr.
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
Story
ZIP
50010
MAILING ADDRESS
1626 Oak Street
CITY
La Crosse
STATE
Wisconsin
ZIP
54602
Contact Person
NAME
Deanna Hafner
PHONE
(608) 793-6262
EMAIL
dhafner@kwiktrip.com
License Information
LICENSE NUMBER
LE0003920
LICENSE/PERMIT TYPE
Class E Retail Alcohol License
TERM
12 Month
STATUS
Submitted
to Local
Authority
EFFECTIVE DATE
Aug 1, 2022
EXPIRATION DATE
July 31, 2023
LAST DAY OF BUSINESS
SUB-PERMITS
Class E Retail Alcohol License
PRIVILEGES
Item No. 9
Page 2 of 2
Status of Business
BUSINESS TYPE
Corporation
Ownership
Individual Owners
NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN
Thomas Reinhart Onalaska Wisconsin 54650 Secretary 0.00 Yes
Jeffrey Wrobel La Crosse Wisconsin 54601 Treasurer 0.00 Yes
Scott Zietlow Rochester Minnesota 55902 Owner 100.00 Yes
Insurance Company Information
INSURANCE COMPANY POLICY EFFECTIVE DATE POLICY EXPIRATION DATE
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
Page 1 of 2
Applicant
NAME OF LEGAL ENTITY
WHENI, LLC
NAME OF BUSINESS(DBA)
Bottoms Up Bar & Lounge
BUSINESS
(515) 509-9390
ADDRESS OF PREMISES
398 Main Street
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
Story
ZIP
50010
MAILING ADDRESS
230 Raphael Ave
CITY
Ames
STATE
Iowa
ZIP
50014
Contact Person
NAME
Ukelo Lueth
PHONE
(515) 509-9390
EMAIL
lueth17@yahoo.com
License Information
LICENSE NUMBER LICENSE/PERMIT TYPE
Class C Retail Alcohol License
TERM
12 Month
STATUS
Pending
Dramshop
Review
EFFECTIVE DATE EXPIRATION DATE LAST DAY OF BUSINESS
SUB-PERMITS
Class C Retail Alcohol License
PRIVILEGES
Status of Business
Item No. 10
Page 2 of 2
BUSINESS TYPE
Limited Liability Company
Ownership
Individual Owners
NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN
Ukelo Lueth Ames Iowa 50010 Owner 100.00 Yes
Insurance Company Information
INSURANCE COMPANY
Berkshire Hathaway - Three By
Berkshir Hathaway
POLICY EFFECTIVE DATE POLICY EXPIRATION DATE
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
Smart Choice
515.239.5133 non-emergency
Administration
fax
To: Mayor John Haila and Ames City Council Members
From: Lieutenant Heath Ropp, Ames Police Department
Date: January 24, 2023
Subject: Beer Permits & Liquor License Renewal Reference City Council Agenda
The Council agenda for January 24th, 2023, includes beer permits and liquor license
renewals for:
•cy’s roost (121 Welch Avenue) - Class C Liquor with Outdoor Service and
Sunday Sales
A review of police records for the past 12 months found 17 liquor law violations. 17
individuals were cited for being underage on premise, and 13 of those individuals were in
possession of a fake ID.
The Police Department will continue to monitor the above location by conducting regular
foot patrols, bar checks and by educating the bar staff through training. The Ames Police
Department recommends license renewal for the above business.
Item No. 11-C
Smart Choice
515.239.5133 non-emergency
Administration
fax
515 Clark Ave. P.O.
To: Mayor John Haila and Ames City Council Members
From: Lieutenant Heath Ropp, Ames Police Department
Date: January 24, 2023
Subject: Beer Permits & Liquor License Renewal Reference City Council Agenda
The Council agenda for January 24th, 2023, includes beer permits and liquor license
renewals for:
•Fareway Stores, Inc. #093 (3619 Stange Road) - Class E Liquor License with
Class B Wine Permit and Class C Beer Permit (Carryout Beer)
•Fareway Stores, Inc. #386 (619 Burnett Avenue) - Class E Liquor License with
Class B Wine Permit and Class C Beer Permit (Carryout Beer)
•Dog Eared Books (203 Main Street) - Class C Liquor License with Sunday
Sales
•Blaze Pizza (2320 Lincoln Way) - Special Class C Liquor License with Outdoor
Service and Sunday Sales
•El Azteca (2727 Stange Road) - Class C Liquor License with Outdoor Service
and Sunday Sales
•Ge’ Angelo’s (823 Wheeler Street #9) - Class C Liquor License with Catering
Privilege and Sunday Sales
•West Towne Pub (4518 Mortensen Road Suite 101) - Class C Liquor with
Catering Privilege, Outdoor Service, and Sunday Sales
•Cactus 2 (2420 Lincoln Way Suite B) - Class C Liquor with Sunday Sales
•Blue Owl Bar (223 Welch Avenue) - Class C Liquor License with Outdoor
Service and Sunday Sales
A review of police records for the past 12 months found no liquor law violations for the
above locations. The Ames Police Department recommends the license renewal for the
above businesses.
Item No. 11
1
ITEM #: 12
DATE: 01-24-23
DEPT: P&H_ _
COUNCIL ACTION FORM
SUBJECT: NATIONAL REGISTER OF HISTORIC PLACES ELIGIBILITY FOR
CRANFORD APARTMENT BUILDING AT 103 STANTON AVENUE
BACKGROUND:
The City has received a request from the State Historic Preservation Office (SHPO) for
a recommendation of National Register eligibility for the Cranford Apartment Building,
located at 103 Stanton Avenue (See Attachment A-Location Map and Attachment B-
Photograph of Cranford Apartment Building). The property owner (deed holder) is
“103 Stanton LLC.” It is requested that the City Council provide direction for the
Mayor in responding to a request from SHPO.
As a Certified Local Government (CLG), the Mayor and Historic Preservation
Commission (HPC) are to review National Register nominations for any property inside
the boundaries of the City. Nominations are submitted to SHPO, and a copy of the
nomination is then provided to the CLG for review and comment.
The State Historical Society of Iowa is required to provide the City with a 60-day period
for the review from the date the nomination is received. A copy of the nomination was
received on December 12, 2022. The State Nominations Review Committee (SNRC)
will consider nomination of the Cranford Apartment Building at its meeting (by
Zoom) on February 10, 2023.
Alexa McDowell, Architectural Historian, prepared the nomination for the property owner.
The complete National Register Nomination, including photographs of the Cranford
Apartment Building, are available on the City’s website at the following link:
National Register of Historic Places - Ames | City of Ames, IA
The Narrative Statement of Significance emphasizes that:
“The Cranford Apartment Building is eligible for listing on the National Register of
Historic Places under Criterion A in association with Alda Wilson who was directly
involved in development of the project to build the Cranford and who was the
project architect and construction supervisor. Wilson exemplifies the
advancements made by women in the late 19th and early 20th centuries in the
areas of education, the professional arena, and women’s rights. Because the
purpose of the Cranford Apartment Building (housing for women), the
development of the project by the Faculty Women’s Housing Company (a
predominantly female development group), and the role of Alda Wilson (a woman)
2
as architect and construction manager, the Cranford Apartment Building is the
best local resource to call attention to the history of women’s rights in the early
20th century.”
The completed nomination forms include a “Statement of Significance” of the Cranford
Apartment Building (See Attachment C – Statement of Significance).
The preparer of the nomination selected National Register Significance “Criterion A”
as the basis for the nomination. “Criterion A” are those properties that are
associated with events that have made significant contribution to the broad
patterns of our history. (See Attachment D – Excerpt of National Register Bulletin
No. 15, pages 12-13)
The City’s Historic Preservation Commission met on January 9, 2023, to review
the nomination and receive public comment. Alexa McDowell (Architectural Historian
and preparer of the nomination), the property owner, and apartment manager were
present to address any questions from the Commission. There were no members of the
public present.
The Historic Preservation Commission voted 7-0 to find that the Cranford
Apartment Building (103 Stanton Avenue) meets “Criterion A” and recommended
National Register eligibility to the State Nominations Review Committee.
ALTERNATIVES:
1. Approve a motion directing the Mayor to sign the Certified Local Government
National Register Nomination Evaluation Report Form finding that the nomination
of the Cranford Apartment Building (103 Stanton Avenue) to the National
Register of Historic Places meets National Register Significance “Criterion A”
and recommends National Register eligibility to the State Nominations Review
Committee.
2. Approve a motion directing the Mayor to sign the Certified Local Government
National Register Nomination Evaluation Report Form finding that the nomination
of the Cranford Apartment Building (103 Stanton Avenue) to the National
Register of Historic Places does not meet National Register Significance
“Criterion A” and recommends National Register ineligibility to the State
Nominations Review Committee.
3. Defer action on this request and refer it back to City staff for additional
information.
CITY MANAGER’S RECOMMENDED ACTION:
3
Information provided in the application provides the basis for a determination of
significance according to “Criterion A.” Supporting the Nomination allows for the
property owner to seek Historic Tax Credits administered by the State in support of their
planned renovation for the building. Listing on the National Register does not
establish local landmark status or require conformance to local design standards
or guidelines. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No.1, as described above.
4
ADDENDUM
An individual property cannot be included on the National Register of Historic Places
unless the owner of the property wants the listing. Such a property owner would need
to notify the Bureau of Historic Preservation in writing if the property owner objects.
National Register status in no way limits the right of the property owner to preserve,
alter, or even demolish the property. There are no requirements for property owners to
take any action regarding the use of their property, provided that no Federal license,
permit, or funding is involved.
The power to protect a National Register property is limited to local design guidelines
and to a review of those projects which are funded wholly or in part by the federal
government and which impact, directly or indirectly, listed properties. National Register
status does not mean that a property cannot be destroyed by a highway, by Urban
Renewal, or by some other project. It does mean that before a federal agency can be
involved in any way with such a project (e.g., funding, licensing, or authorizing it), the
federal agency must consider alternatives by which the National Register properties
might be saved from destruction.
There are four (4) National Register Criteria used to determine historic significance for
listing on the National Register of Historic Places. The criteria relate to a property’s
association with important events, people, design of construction, or information
potential. The National Register criteria recognize these values embodied in buildings,
structures, districts, sites, and objects. The four (4) criteria are as follows:
• Criterion A – Properties that are associated with events that have made a significant
contribution to the broad patterns of our history.
• Criterion B – Properties that are associated with the lives of persons significant in our
past.
• Criterion C – Properties that embody the distinctive characteristics of a type, period, or
method of construction, or that represent the work of a master, or that possess high
artistic values, or that represent a significant and distinguishable entity whose
components may lack individual distinction.
• Criterion D – Properties that have yielded, or may be likely to yield, information
important in prehistory or history.
5
Attachment A
Location Map
6
Attachment B
Photo of Cranford Apartment Building
7
Attachment C
Statement of Significance-Page 1
8
Attachment C
Statement of Significance-Page 2
9
Attachment C
Statement of Significance-Page 3
10
Attachment C
Statement of Significance-Page 4
11
Attachment D
Excerpt of National Register Bulletin No. 15 (cover page)
12
Attachment D
Excerpt of National Register Bulletin No. 15 (continued)
13
Attachment D
Excerpt of National Register Bulletin No. 15 (continued)
Caring People Quality Programs Exceptional Service
515.239.5119 main
515.239-5320 fax
515 Clark Ave. P.O. Box 811
City Treasurer
MEMO
To: Mayor and City Council
From: Roger Wisecup, CPA
Introduction
The purpose of this memorandum is to present a report summarizing the performance of
the City of Ames investment portfolio for the quarter ending December 31, 2022.
Discussion
This report covers the period ending December 31, 2022 and presents a summary of the
investments on hand at the end of December 2022. The investments are valued at
amortized cost; this reflects the same basis that the assets are carried on the financial
records of the City. All investments are in compliance with the current Investment Policy.
Comments
The Federal Reserve raised the federal fund rate from 3.00-3.25 percent to 4.25-4.50
percent in the last quarter. The yield curve is flat, making shorter maturities pay about
the same rates as longer maturities. Future investments will be made at current interest
rates and future interest income will increase. We will continue to evaluate our current
investment strategy, remaining flexible to future investments while the Federal Reserve
evaluates the target rate.
Item No. 13
BOOK MARKET UN-REALIZED
DESCRIPTION VALUE VALUE GAIN/(LOSS)
CERTIFICATES OF DEPOSIT 5,000,000 5,000,000 0
FEDERAL AGENCY DISCOUNTS 2,894,762 2,895,009 247
FEDERAL AGENCY SECURITIES 97,201,290 94,230,962 (2,970,328)
INVESTMENT POOLS 0
COMMERCIAL PAPER 14,336,675 14,347,262 10,587
MISC COUPON SECURITIES 0
PASS THRU SECURITIES PAC/CMO 0
MONEY FUND SAVINGS ACCOUNTS 293,121 293,121 0
CORPORATE BONDS 0
US TREASURY SECURITIES 94,081,174 90,141,509 (3,939,665)
INVESTMENTS 213,807,021 206,907,863 (6,899,158)
CASH ACCOUNTS 20,560,916 20,560,916
ACCRUAL BASIS INVESTMENT EARNINGS YR-TO-DATE
GROSS EARNINGS ON INVESTMENTS:1,525,676
INTEREST EARNED ON CASH:397,755
AND THE ACCUMULATED YEAR-TO-DATE
CITY OF AMES, IOWA
CASH AND INVESTMENTS SUMMARY
AND SUMMARY OF INVESTMENT EARNINGS
FOR THE QUARTER ENDED DECEMBER 31, 2022
Rmes'"M {ITY *F
f nvestments FY 2022-2023
Portfolio Management
Portfolio Summary
December 31, 2022
Days to YTM
Maturity 360 Equiv.
City of Ames
YTM
365 Equiv.lnvestments Par
Value
Market
Value
Book
Value
%ot
Portfolio Term
Certificates of Deposit
Money Market
Commercial Paper Disc. -Amortizing
Federal Agency Coupon Securities
Federal Agency Disc. -Amortizing
Treasury Coupon Securities
Investments
5,000,000.00
293J20.76
14,500,000.00
98,139,000.00
3,000,000.00
95,500,000.00
5,000,000.00
293j20.76
14,347,262.00
94,230,962.40
2,895,009.00
90,141,509.00
5,000,000.00
293,120.76
14,336,674.88
97,201,290.33
2,894,761.66
94,081,173.69
2.34
0.14
6.71
45.46
1.35
44.00
1,324
1
17A
836
311
1,133
151
1
88
530
271
664
1.756
0.296
4.401
2.218
4.874
1.548
1.780
0.300
4.462
2.248
4.942
1.570
216,432,120.76 206,907,863.16 213,807,021.32 100.00%925 2.092 2.121
Total Earnings December 31 Month Ending Fiscal Year To Date
Current Year
Average Daily Balance
Effective Rate of Return
372,194.65
215,202,855.04
2.04o/o
1,525,675.84
Reporti ng perio d 12101 12022-1 2131 12022
Run Date: 0111312023 - 16:08
Portfolio 2023
AC
PM (PRF_PM1) 7.3.11
Report Ver. 7.3.11
YTM
365
Page 1
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
December 31, 2022
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
Investments FY 2022-2023
Days to
Maturity
YTM
360CUSIPInvestment #
Purchase
Date
Certificates of Deposit
1.780US Bank795014296 5,000,000.00 5,000,000.00 06/01/20231.78010/16/2019 5,000,000.00 1.756795014296 151
5,000,000.00 1.7565,000,000.005,000,000.005,000,000.00Subtotal and Average 1.780 151
Money Market
0.300First Interstate Bank4531558874 293,120.76 293,120.76 0.300293,120.76 0.296SYS4531558874B 1
293,120.76 0.296293,120.76293,120.76293,088.14Subtotal and Average 0.300 1
Passbook/Checking Accounts
0.150Wells Fargo6952311634B 0.00 0.00 0.1500.00 0.148SYS6952311634B 1
0.00 0.0000.000.000.00Subtotal and Average 0.000 0
Commercial Paper Disc. -Amortizing
2.993JP Morgan Commercial Paper1047-22 1,500,000.00 1,496,437.50 01/31/20232.85006/17/2022 1,496,445.00 2.95246640QNX5 30
3.253JP Morgan Commercial Paper1048-22 1,500,000.00 1,490,829.17 03/13/20233.10006/17/2022 1,490,835.00 3.20946640QQD6 71
4.551JP Morgan Commercial Paper1072-22 1,500,000.00 1,489,502.50 02/27/20234.42010/26/2022 1,489,500.00 4.48846640QPT2 57
5.372MountCliff Funding1078-22 2,000,000.00 1,951,455.00 06/21/20235.11011/22/2022 1,952,032.00 5.29862455BTM7 171
4.522Misubishi Union Financial of J1075-22A 1,500,000.00 1,491,731.25 02/15/20234.41011/15/2022 1,491,735.00 4.46062479MPF4 45
4.522Misubishi Union Financial of J1075-22B 1,000,000.00 994,487.50 02/15/20234.41011/15/2022 994,490.00 4.46062479MPF4 45
5.062Misubishi Union Financial of J1076-22A 1,500,000.00 1,472,809.17 05/15/20234.87011/15/2022 1,472,805.00 4.99262479MSF1 134
5.062Misubishi Union Financial of J1076-22B 1,000,000.00 981,872.78 05/15/20234.87011/15/2022 981,870.00 4.99262479MSF1 134
***.***Misubishi Union Financial of J1077-22 2,000,000.00 1,977,735.56 03/28/20234.66011/22/2022 1,977,740.00 ***.***62479MQU0 86
4.263Pacific Life1065-22 1,000,000.00 989,814.45 03/31/20234.12010/06/2022 999,810.00 4.20569448XQX3 89
14,336,674.88 ***.***14,347,262.0014,500,000.0014,939,422.00Subtotal and Average ***.*** 88
Federal Agency Coupon Securities
0.600Farmer Mac0962-20 1,000,000.00 1,000,000.00 11/20/20250.60011/20/2020 895,635.00 0.59231422B3F5 1,054
0.341Federal Farm Credit0977-21A 1,000,000.00 999,243.23 11/12/20240.30003/02/2021 921,466.00 0.3363133EMQQ8 681
0.341Federal Farm Credit0977-21B 1,500,000.00 1,498,864.85 11/12/20240.30003/02/2021 1,382,199.00 0.3363133EMQQ8 681
0.180Federal Farm Credit0999-21 2,000,000.00 2,000,189.34 06/26/20230.20009/09/2021 1,956,122.00 0.1783133EM3S9 176
0.366Federal Farm Credit1008-21 2,000,000.00 1,998,510.74 10/12/20230.27010/15/2021 1,930,072.00 0.3613133ENAU4 284
0.696Federal Farm Credit1019-22A 1,500,000.00 1,497,587.70 04/13/20230.12501/20/2022 1,481,263.50 0.6863133EMVP4 102
0.696Federal Farm Credit1019-22B 1,000,000.00 998,391.80 04/13/20230.12501/20/2022 987,509.00 0.6863133EMVP4 102
1.239Federal Farm Credit1026-22 1,000,000.00 995,951.57 06/08/20230.30002/11/2022 980,880.00 1.2223133ELG81 158
2.539Federal Farm Credit1040-22A 1,500,000.00 1,476,655.34 01/25/20241.04005/20/2022 1,440,141.00 2.5043133ENLY4 389
2.539Federal Farm Credit1040-22B 1,000,000.00 984,436.89 01/25/20241.04005/20/2022 960,094.00 2.5043133ENLY4 389
Portfolio 2023
AC
Run Date: 01/13/2023 - 12:38 PM (PRF_PM2) 7.3.11
Report Ver. 7.3.11
YTM
365
Page 2
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
December 31, 2022
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
Investments FY 2022-2023
Days to
Maturity
YTM
360CUSIPInvestment #
Purchase
Date
Federal Agency Coupon Securities
3.232Federal Farm Credit1045-22A 1,500,000.00 1,482,347.83 11/25/20252.80006/13/2022 1,479,000.00 3.1883133ENXQ8 1,059
3.232Federal Farm Credit1045-22B 1,000,000.00 988,231.88 11/25/20252.80006/13/2022 986,000.00 3.1883133ENXQ8 1,059
2.701Federal Farm Credit1053-22A 1,300,000.00 1,294,968.65 03/15/20230.79007/29/2022 1,290,108.30 2.6643133ELUF9 73
2.701Federal Farm Credit1053-22B 1,379,000.00 1,373,662.90 03/15/20230.79007/29/2022 1,368,507.19 2.6643133ELUF9 73
3.554Federal Farm Credit1058-22 1,000,000.00 998,374.20 08/26/20243.37509/09/2022 980,455.75 3.5053133ENJ84 603
3.565Federal Farm Credit1059-22 1,000,000.00 998,942.60 09/13/20243.50009/13/2022 979,027.00 3.5163133ENL40 621
4.710Federal Farm Credit1069-22 2,500,000.00 2,186,325.59 05/27/20260.66010/14/2022 2,195,077.50 4.6463133EMHH8 1,242
4.585Federal Farm Credit1084-22 1,500,000.00 1,484,874.15 09/13/20243.50011/30/2022 1,479,769.67 4.5233133ENL40 621
0.581Federal Home Loan Bank0975-21 1,000,000.00 997,804.46 02/17/20260.30002/22/2021 889,001.00 0.5733130AL4V3 1,143
0.841Federal Home Loan Bank0978-21 1,000,000.00 992,072.48 02/11/20260.58003/15/2021 883,873.00 0.8293130AKXB7 1,137
0.385Federal Home Loan Bank0979-21A 1,500,000.00 1,499,818.83 03/15/20240.37503/17/2021 1,421,665.50 0.3803130ALKS2 439
0.385Federal Home Loan Bank0979-21B 1,000,000.00 999,879.22 03/15/20240.37503/17/2021 947,777.00 0.3803130ALKS2 439
1.116Federal Home Loan Bank0980-21 2,650,000.00 2,648,084.20 04/14/20260.50004/14/2021 2,402,977.60 1.1013130ALVT8 1,199
0.450Federal Home Loan Bank0984-21A 1,500,000.00 1,500,000.00 07/15/20240.45004/20/2021 1,403,250.00 0.4443130ALTV6 561
0.450Federal Home Loan Bank0984-21B 1,000,000.00 1,000,000.00 07/15/20240.45004/20/2021 935,500.00 0.4443130ALTV6 561
0.458Federal Home Loan Bank0985-21A 1,500,000.00 1,499,818.29 07/26/20240.45004/30/2021 1,401,234.00 0.4523130ALVQ4 572
0.458Federal Home Loan Bank0985-21B 1,000,000.00 999,878.86 07/26/20240.45004/30/2021 934,156.00 0.4523130ALVQ4 572
0.431Federal Home Loan Bank0991-21A 1,500,000.00 1,497,756.27 06/28/20240.33007/01/2021 1,403,193.00 0.4253130AMV66 544
0.431Federal Home Loan Bank0991-21B 1,000,000.00 998,504.18 06/28/20240.33007/01/2021 935,462.00 0.4253130AMV66 544
0.510Federal Home Loan Bank0992-21 1,500,000.00 1,500,000.00 08/30/20240.51007/01/2021 1,397,997.00 0.5033130AMZQ8 607
0.600Federal Home Loan Bank0994-21 2,000,000.00 2,000,000.00 05/28/20250.60009/03/2021 1,820,644.00 0.5923130ANKM1 878
0.202Federal Home Loan Bank1001-21 1,000,000.00 999,495.74 08/28/20230.12509/13/2021 969,796.00 0.1993130ANYM6 239
0.409Federal Home Loan Bank1002-21 1,000,000.00 999,433.33 09/13/20240.37509/13/2021 930,535.00 0.4033130ANR28 621
0.650Federal Home Loan Bank1013-21A 1,500,000.00 1,500,000.00 09/29/20230.65012/29/2021 1,453,965.00 0.6413130AQ7J6 271
0.650Federal Home Loan Bank1013-21B 1,000,000.00 1,000,000.00 09/29/20230.65012/29/2021 969,310.00 0.6413130AQ7J6 271
0.780Federal Home Loan Bank1016-21 1,000,000.00 1,000,000.00 12/29/20230.78012/29/2021 960,644.00 0.7693130AQ7K3 362
2.370Federal Home Loan Bank1038-22 1,500,000.00 1,478,291.00 08/28/20230.12505/09/2022 1,454,694.00 2.3383130ANYM6 239
2.250Federal Home Loan Bank1039-22 1,000,000.00 1,000,000.00 05/26/20232.25005/26/2022 990,036.00 2.2193130AS2B4 145
2.875Federal Home Loan Bank1043-22 1,500,000.00 1,500,000.00 06/14/20242.87506/14/2022 1,461,849.00 2.8363130AS6D6 530
2.870Federal Home Loan Bank1044-22 1,500,000.00 1,487,439.15 02/28/20242.12506/13/2022 1,455,120.00 2.8313130ARHG9 423
3.057Federal Home Loan Bank1052-22A 1,500,000.00 1,490,944.38 02/13/20242.50007/15/2022 1,462,399.50 3.0153130AFW94 408
3.057Federal Home Loan Bank1052-22B 1,000,000.00 993,962.92 02/13/20242.50007/15/2022 974,933.00 3.0153130AFW94 408
3.180Federal Home Loan Bank1055-22 1,000,000.00 999,219.40 06/14/20243.12508/04/2022 977,485.00 3.1363130ASHK8 530
3.210Federal Home Loan Bank1056-22 1,810,000.00 1,724,710.49 11/27/20240.62508/05/2022 1,676,745.99 3.1663130AMNR9 696
3.210Federal Home Loan Bank1057-22A 1,500,000.00 1,439,567.86 01/13/20251.10008/05/2022 1,397,542.83 3.1663130AQGT4 743
3.210Federal Home Loan Bank1057-22B 1,000,000.00 959,711.90 01/13/20251.10008/05/2022 931,695.22 3.1663130AQGT4 743
Portfolio 2023
AC
Run Date: 01/13/2023 - 12:38 PM (PRF_PM2) 7.3.11
YTM
365
Page 3
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
December 31, 2022
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
Investments FY 2022-2023
Days to
Maturity
YTM
360CUSIPInvestment #
Purchase
Date
Federal Agency Coupon Securities
3.746Federal Home Loan Bank1060-22 1,500,000.00 1,482,922.81 06/06/20253.25009/13/2022 1,450,734.00 3.6943130AS6N4 887
4.148Federal Home Loan Bank1061-22 1,500,000.00 1,501,563.14 08/28/20254.13009/13/2022 1,475,160.58 4.0913130ASZD4 970
4.000Federal Home Loan Bank1062-22 1,500,000.00 1,500,000.00 09/29/20254.00009/29/2022 1,476,814.50 3.9453130AT7A9 1,002
3.660Federal Home Loan Bank1064-22 1,500,000.00 1,474,627.78 12/13/20242.75009/14/2022 1,449,811.50 3.6103130A3GE8 712
4.634Federal Home Loan Bank1067-22 1,500,000.00 1,485,512.79 03/08/20243.37510/14/2022 1,482,660.75 4.5713130AT3H8 432
4.845Federal Home Loan Bank1073-22 1,000,000.00 973,987.37 02/28/20242.12511/09/2022 974,270.97 4.7783130ARHG9 423
4.810Federal Home Loan Bank1081-22 2,000,000.00 2,001,976.93 03/08/20244.37511/22/2022 2,002,151.72 4.7443130ATKJ5 432
5.125Federal Home Loan Bank1082-22 1,000,000.00 1,000,000.00 05/28/20245.12511/30/2022 1,000,038.00 5.0553130ATYD3 513
4.600Federal Home Loan Bank1085-22 1,000,000.00 965,924.75 12/13/20242.75011/30/2022 966,541.00 4.5373130A3GE8 712
4.810Federal Home Loan Bank1086-22 1,500,000.00 1,499,175.92 12/12/20234.75012/12/2022 1,499,130.00 4.7443130AU6T6 345
4.640Federal Home Loan Bank1087-22 1,000,000.00 1,001,411.33 04/15/20244.75012/15/2022 1,001,460.00 4.5773130AU6P4 470
4.787Federal Home Loan Bank1088-22A 1,500,000.00 1,500,000.00 07/27/20234.78112/30/2022 1,500,000.00 4.7223130AUC44 207
4.787Federal Home Loan Bank1088-22B 1,000,000.00 1,000,000.00 07/27/20234.78112/30/2022 1,000,000.00 4.7223130AUC44 207
0.360Federal Home Loan Mortgage Co.0960-20 1,000,000.00 1,000,000.00 05/15/20240.36011/20/2020 940,635.00 0.3553134GXBD5 500
0.350Federal Home Loan Mortgage Co.0961-20 1,000,000.00 1,000,000.00 03/29/20240.35011/20/2020 945,588.00 0.3453134GWXC5 453
0.360Federal Home Loan Mortgage Co.1003-21 1,500,000.00 1,500,000.00 05/15/20240.36009/15/2021 1,410,952.50 0.3553134GXBD5 500
0.254Federal Home Loan Mortgage Co.1004-21 1,500,000.00 1,500,601.54 11/13/20230.30009/15/2021 1,442,208.00 0.2503134GXAY0 316
0.898Federal Home Loan Mortgage Co.1024-22 1,000,000.00 996,875.00 06/26/20230.25002/02/2022 978,295.00 0.8863137EAES4 176
3.360Federal Home Loan Mortgage Co.1050-22 1,500,000.00 1,489,837.86 12/23/20243.00006/23/2022 1,453,183.50 3.3143134GXVF8 722
5.000Federal Home Loan Mortgage Co.1083-22 1,000,000.00 1,000,000.00 11/27/20245.00011/30/2022 999,921.00 4.9323134GY5C2 696
0.340Federal Nat'l Mtg. Assoc.1017-21 1,500,000.00 1,501,521.88 01/19/20232.37512/10/2021 1,498,533.00 0.3353135G0T94 18
1.274Federal Nat'l Mtg. Assoc.1027-22 1,000,000.00 994,690.18 07/10/20230.25002/11/2022 976,770.00 1.2563135G05G4 190
1.990Federal Nat'l Mtg. Assoc.1033-22 3,000,000.00 2,973,061.09 07/10/20230.25004/18/2022 2,930,310.00 1.9623135G05G4 190
3.005Federal Nat'l Mtg. Assoc.1051-22A 1,500,000.00 1,498,648.92 09/12/20232.87507/14/2022 1,479,504.00 2.9643135G0U43 254
3.005Federal Nat'l Mtg. Assoc.1051-22B 1,000,000.00 999,099.28 09/12/20232.87507/14/2022 986,336.00 2.9643135G0U43 254
3.715Federal Nat'l Mtg. Assoc.1063-22 1,500,000.00 1,446,872.88 10/15/20241.62509/14/2022 1,423,237.50 3.6643135G0W66 653
4.703Federal Nat'l Mtg. Assoc.1074-22 1,000,000.00 949,026.66 10/15/20241.62511/09/2022 949,908.33 4.6383135G0W66 653
97,201,290.33 2.21894,230,962.4098,139,000.0094,771,322.44Subtotal and Average 2.248 530
Federal Agency Disc. -Amortizing
4.942Federal Home Loan Bank1079-22 3,000,000.00 2,894,761.66 09/29/202311/22/2022 2,895,009.00 4.874313384MH9 271
2,894,761.66 4.8742,895,009.003,000,000.002,888,936.66Subtotal and Average 4.942 271
Treasury Coupon Securities
2.459U.S. Treasury0860-19 3,000,000.00 2,990,289.32 05/31/20231.62503/08/2019 2,963,907.00 2.426912828R69 150
1.540U.S. Treasury0893-19 6,000,000.00 6,028,898.01 05/31/20232.75011/04/2019 5,954,064.00 1.5199128284S6 150
Portfolio 2023
AC
Run Date: 01/13/2023 - 12:38 PM (PRF_PM2) 7.3.11
YTM
365
Page 4
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
December 31, 2022
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
Investments FY 2022-2023
Days to
Maturity
YTM
360CUSIPInvestment #
Purchase
Date
Treasury Coupon Securities
0.384U.S. Treasury0982-21 6,000,000.00 6,135,975.26 05/31/20242.00004/15/2021 5,780,628.00 0.379912828XT2 516
0.663U.S. Treasury0983-21 6,000,000.00 5,941,082.76 05/31/20250.25004/15/2021 5,443,128.00 0.654912828ZT0 881
0.360U.S. Treasury0986-21A 1,500,000.00 1,548,679.43 08/15/20242.37505/14/2021 1,447,266.00 0.355912828D56 592
0.360U.S. Treasury0986-21B 1,000,000.00 1,032,452.95 08/15/20242.37505/14/2021 964,844.00 0.355912828D56 592
0.515U.S. Treasury0988-21 4,000,000.00 3,974,724.41 05/31/20250.25006/11/2021 3,628,752.00 0.508912828ZT0 881
0.275U.S. Treasury0989-21 3,000,000.00 3,072,734.60 05/31/20242.00006/11/2021 2,890,314.00 0.271912828XT2 516
0.460U.S. Treasury0990-21A 1,500,000.00 1,527,003.35 09/30/20241.50006/18/2021 1,424,062.50 0.454912828YH7 638
0.460U.S. Treasury0990-21B 1,000,000.00 1,018,002.23 09/30/20241.50006/18/2021 949,375.00 0.454912828YH7 638
0.150U.S. Treasury0998-21 1,500,000.00 1,499,908.19 03/31/20230.12509/09/2021 1,484,296.50 0.14891282CBU4 89
0.225U.S. Treasury1000-21 1,500,000.00 1,529,534.19 09/30/20232.87509/09/2021 1,480,782.00 0.2229128285D8 272
0.270U.S. Treasury1006-21 3,000,000.00 2,998,221.44 05/31/20230.12510/15/2021 2,945,625.00 0.26691282CCD1 150
0.342U.S. Treasury1007-21 2,000,000.00 1,996,959.60 09/15/20230.12510/15/2021 1,937,188.00 0.33791282CAK7 257
0.384U.S. Treasury1009-21 2,000,000.00 1,997,682.12 11/15/20230.25010/15/2021 1,923,126.00 0.37891282CAW1 318
0.518U.S. Treasury1010-21 6,000,000.00 6,124,594.63 05/31/20242.00010/15/2021 5,780,628.00 0.511912828XT2 516
0.785U.S. Treasury1011-21 4,000,000.00 3,949,158.68 05/31/20250.25010/15/2021 3,628,752.00 0.775912828ZT0 881
1.005U.S. Treasury1012-21 3,500,000.00 3,470,347.33 05/31/20260.75010/15/2021 3,121,016.50 0.99191282CCF6 1,246
0.550U.S. Treasury1020-22 1,000,000.00 999,652.22 01/31/20230.12501/21/2022 996,563.00 0.54291282CBG5 30
0.600U.S. Treasury1021-22 1,000,000.00 999,248.21 02/28/20230.12501/21/2022 993,281.00 0.59291282CBN0 58
0.660U.S. Treasury1022-22 1,000,000.00 998,702.10 03/31/20230.12501/21/2022 989,531.00 0.65191282CBU4 89
0.710U.S. Treasury1023-22 1,000,000.00 998,101.26 04/30/20230.12501/21/2022 985,625.00 0.70091282CBX8 119
2.641U.S. Treasury1032-22 9,000,000.00 8,453,312.86 05/31/20260.75004/14/2022 8,025,471.00 2.60591282CCF6 1,246
1.936U.S. Treasury1034-22 1,500,000.00 1,504,933.08 05/31/20232.75004/18/2022 1,488,516.00 1.9109128284S6 150
2.309U.S. Treasury1035-22 1,000,000.00 979,699.10 12/15/20230.12504/18/2022 957,813.00 2.27791282CBA8 348
2.361U.S. Treasury1036-22 2,000,000.00 1,968,727.89 12/31/20230.75004/18/2022 1,922,812.00 2.32891282CDR9 364
2.756U.S. Treasury1037-22 4,500,000.00 4,084,845.89 05/31/20270.50004/18/2022 3,858,048.00 2.719912828ZS2 1,611
2.381U.S. Treasury1041-22A 1,500,000.00 1,496,579.34 11/30/20232.12505/20/2022 1,465,312.50 2.348912828U57 333
2.381U.S. Treasury1041-22B 1,000,000.00 997,719.56 11/30/20232.12505/20/2022 976,875.00 2.348912828U57 333
2.510U.S. Treasury1042-22 2,000,000.00 1,986,035.18 05/31/20242.00005/23/2022 1,926,876.00 2.476912828XT2 516
2.948U.S. Treasury1049-22 1,500,000.00 1,488,616.07 06/30/20231.37506/17/2022 1,476,328.50 2.908912828S35 180
4.550U.S. Treasury1066-22 1,500,000.00 1,446,579.57 11/30/20230.50010/14/2022 1,443,046.50 4.48791282CDM0 333
4.579U.S. Treasury1068-22 1,500,000.00 1,422,449.20 04/15/20240.37510/14/2022 1,419,375.00 4.51791282CBV2 470
4.320U.S. Treasury1070-22 5,000,000.00 4,618,132.56 05/15/20272.37510/14/2022 4,659,375.00 4.260912828X88 1,595
4.301U.S. Treasury1071-22 1,000,000.00 849,385.80 05/31/20270.50010/14/2022 857,344.00 4.242912828ZS2 1,611
4.738U.S. Treasury1080-22 2,000,000.00 1,952,205.30 12/31/20232.25011/22/2022 1,951,562.00 4.673912828V23 364
94,081,173.69 1.54890,141,509.0095,500,000.0095,052,892.71Subtotal and Average 1.570 664
Portfolio 2023
AC
Run Date: 01/13/2023 - 12:38 PM (PRF_PM2) 7.3.11
YTM
365
Page 5
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
December 31, 2022
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
Investments FY 2022-2023
Days to
Maturity
YTM
360CUSIPInvestment #
Purchase
Date
Treasury Discounts -Amortizing
2,257,193.10Subtotal and Average
263.694215,202,855.04 216,432,120.76 267.356 546206,907,863.16 213,807,021.32Total and Average
Portfolio 2023
AC
Run Date: 01/13/2023 - 12:38 PM (PRF_PM2) 7.3.11
YTM
365
Page 6
Par Value Book Value
Stated
RateMarket Value
December 31, 2022
Portfolio Details - Cash
Average
BalanceIssuer
Portfolio Management
Investments FY 2022-2023
Days to
Maturity
YTM
360CUSIPInvestment #
Purchase
Date
0.00
263.694215,202,855.04 216,432,120.76 267.356 546
0Average Balance
206,907,863.16 213,807,021.32Total Cash and Investments
Portfolio 2023
AC
Run Date: 01/13/2023 - 12:38 PM (PRF_PM2) 7.3.11
Page 1
Par Value
Stated
Rate
December 31, 2022
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal
Investments FY 2022-2023
YTM
365
YTM
360
Payment
DatesCUSIPInvestment # Issuer
Purchase
Date
Accrued Interest
At Purchase
Certificates of Deposit
USB795014296 5,000,000.00 5,000,000.001.78006/01/2023795014296 12/01 - 06/0110/16/2019 5,000,000.001.7801.756
5,000,000.00Certificates of Deposit Totals 5,000,000.000.001.7565,000,000.00 1.780
Money Market
FIB4531558874 293,120.76 293,120.760.300SYS4531558874B 08/01 - Monthly 293,120.760.3000.296
293,120.76Money Market Totals 293,120.760.000.296293,120.76 0.300
Passbook/Checking Accounts
WF6952311634B 0.00 0.000.150SYS6952311634B 08/01 - Monthly 0.000.1500.148
0.00Passbook/Checking Accounts Totals 0.000.000.0000.00 0.000
Commercial Paper Disc. -Amortizing
JPM1047-22 1,500,000.00 1,496,437.502.85001/31/202346640QNX5 01/31 - At Maturity06/17/2022 1,472,925.002.9932.952
JPM1048-22 1,500,000.00 1,490,829.173.10003/13/202346640QQD6 03/13 - At Maturity06/17/2022 1,465,254.173.2533.209
JPM1072-22 1,500,000.00 1,489,502.504.42002/27/202346640QPT2 02/27 - At Maturity10/26/2022 1,477,163.334.5514.488
MCFUND1078-22 2,000,000.00 1,951,455.005.11006/21/202362455BTM7 06/21 - At Maturity11/22/2022 1,940,099.445.3725.298
MUFGBK1075-22A 1,500,000.00 1,491,731.254.41002/15/202362479MPF4 02/15 - At Maturity11/15/2022 1,483,095.004.5224.460
MUFGBK1075-22B 1,000,000.00 994,487.504.41002/15/202362479MPF4 02/15 - At Maturity11/15/2022 988,730.004.5224.460
MUFGBK1076-22A 1,500,000.00 1,472,809.174.87005/15/202362479MSF1 05/15 - At Maturity11/15/2022 1,463,272.095.0624.992
MUFGBK1076-22B 1,000,000.00 981,872.784.87005/15/202362479MSF1 05/15 - At Maturity11/15/2022 975,514.725.0624.992
MUFGBK1077-22 2,000,000.00 1,977,735.564.66003/28/202362479MQU0 03/28 - At Maturity11/22/2022 1,967,380.00***.******.***
PACLST1065-22 1,000,000.00 989,814.454.12003/31/202369448XQX3 03/31 - At Maturity10/06/2022 979,857.784.2634.205
14,336,674.88Commercial Paper Disc. -Amortizing Totals 14,213,291.530.00***.***14,500,000.00 ***.***
Federal Agency Coupon Securities
FAMCA0962-20 1,000,000.00 1,000,000.000.60011/20/202531422B3F5 05/20 - 11/2011/20/2020 1,000,000.000.6000.592
FFCB0977-21A 1,000,000.00 999,243.230.30011/12/20243133EMQQ8 05/12 - 11/12 Received03/02/2021 998,500.000.3410.336
FFCB0977-21B 1,500,000.00 1,498,864.850.30011/12/20243133EMQQ8 05/12 - 11/12 Received03/02/2021 1,497,750.000.3410.336
FFCB0999-21 2,000,000.00 2,000,189.340.20006/26/20233133EM3S9 12/26 - 06/26 Received09/09/2021 2,000,700.000.1800.178
FFCB1008-21 2,000,000.00 1,998,510.740.27010/12/20233133ENAU4 04/12 - 10/12 Received10/15/2021 1,996,200.000.3660.361
FFCB1019-22A 1,500,000.00 1,497,587.700.12504/13/20233133EMVP4 04/13 - 10/13 Received01/20/2022 1,489,523.040.6960.686
FFCB1019-22B 1,000,000.00 998,391.800.12504/13/20233133EMVP4 04/13 - 10/13 Received01/20/2022 993,015.350.6960.686
FFCB1026-22 1,000,000.00 995,951.570.30006/08/20233133ELG81 06/08 - 12/08 Received02/11/2022 987,700.001.2391.222
FFCB1040-22A 1,500,000.00 1,476,655.341.04001/25/20243133ENLY4 07/25 - 01/25 Received05/20/2022 1,463,220.002.5392.504
Portfolio 2023
AC
Run Date: 01/13/2023 - 12:38 PM (PRF_PMS) 7.3.11
Report Ver. 7.3.11
Page 2
Par Value
Stated
Rate
December 31, 2022
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal
Investments FY 2022-2023
YTM
365
YTM
360
Payment
DatesCUSIPInvestment # Issuer
Purchase
Date
Accrued Interest
At Purchase
Federal Agency Coupon Securities
FFCB1040-22B 1,000,000.00 984,436.891.04001/25/20243133ENLY4 07/25 - 01/25 Received05/20/2022 975,480.002.5392.504
FFCB1045-22A 1,500,000.00 1,482,347.832.80011/25/20253133ENXQ8 11/25 - 05/25 Received06/13/2022 1,479,000.003.2323.188
FFCB1045-22B 1,000,000.00 988,231.882.80011/25/20253133ENXQ8 11/25 - 05/25 Received06/13/2022 986,000.003.2323.188
FFCB1053-22A 1,300,000.00 1,294,968.650.79003/15/20233133ELUF9 09/15 - 03/15 Received07/29/2022 1,284,634.002.7012.664
FFCB1053-22B 1,379,000.00 1,373,662.900.79003/15/20233133ELUF9 09/15 - 03/15 Received07/29/2022 1,362,700.222.7012.664
FFCB1058-22 1,000,000.00 998,374.203.37508/26/20243133ENJ84 02/26 - 08/26 1,218.7509/09/2022 996,620.003.5543.505
FFCB1059-22 1,000,000.00 998,942.603.50009/13/20243133ENL40 03/13 - 09/1309/13/2022 998,756.003.5653.516
FFCB1069-22 2,500,000.00 2,186,325.590.66005/27/20263133EMHH8 11/27 - 05/27 Received10/14/2022 2,166,625.004.7104.646
FFCB1084-22 1,500,000.00 1,484,874.153.50009/13/20243133ENL40 03/13 - 09/13 11,229.1711/30/2022 1,472,310.004.5854.523
FHLB0975-21 1,000,000.00 997,804.460.30002/17/20263130AL4V3 08/17 - 02/17 Received02/22/2021 996,500.000.5810.573
FHLB0978-21 1,000,000.00 992,072.480.58002/11/20263130AKXB7 08/11 - 02/11 Received03/15/2021 987,500.000.8410.829
FHLB0979-21A 1,500,000.00 1,499,818.830.37503/15/20243130ALKS2 09/15 - 03/15 Received03/17/2021 1,499,550.000.3850.380
FHLB0979-21B 1,000,000.00 999,879.220.37503/15/20243130ALKS2 09/15 - 03/15 Received03/17/2021 999,700.000.3850.380
FHLB0980-21 2,650,000.00 2,648,084.200.50004/14/20263130ALVT8 10/14 - 04/1404/14/2021 2,647,085.001.1161.101
FHLB0984-21A 1,500,000.00 1,500,000.000.45007/15/20243130ALTV6 07/15 - 01/15 Received04/20/2021 1,500,000.000.4500.444
FHLB0984-21B 1,000,000.00 1,000,000.000.45007/15/20243130ALTV6 07/15 - 01/15 Received04/20/2021 1,000,000.000.4500.444
FHLB0985-21A 1,500,000.00 1,499,818.290.45007/26/20243130ALVQ4 10/26 - 04/26 Received04/30/2021 1,499,625.000.4580.452
FHLB0985-21B 1,000,000.00 999,878.860.45007/26/20243130ALVQ4 10/26 - 04/26 Received04/30/2021 999,750.000.4580.452
FHLB0991-21A 1,500,000.00 1,497,756.270.33006/28/20243130AMV66 12/28 - 06/28 Received07/01/2021 1,495,500.000.4310.425
FHLB0991-21B 1,000,000.00 998,504.180.33006/28/20243130AMV66 12/28 - 06/28 Received07/01/2021 997,000.000.4310.425
FHLB0992-21 1,500,000.00 1,500,000.000.51008/30/20243130AMZQ8 12/30 - 06/30 Received07/01/2021 1,500,000.000.5100.503
FHLB0994-21 2,000,000.00 2,000,000.000.60005/28/20253130ANKM1 02/28 - 08/28 Received09/03/2021 2,000,000.000.6000.592
FHLB1001-21 1,000,000.00 999,495.740.12508/28/20233130ANYM6 02/28 - 08/28 Received09/13/2021 998,500.000.2020.199
FHLB1002-21 1,000,000.00 999,433.330.37509/13/20243130ANR28 03/13 - 09/13 Received09/13/2021 999,000.000.4090.403
FHLB1013-21A 1,500,000.00 1,500,000.000.65009/29/20233130AQ7J6 03/29 - 09/2912/29/2021 1,500,000.000.6500.641
FHLB1013-21B 1,000,000.00 1,000,000.000.65009/29/20233130AQ7J6 03/29 - 09/2912/29/2021 1,000,000.000.6500.641
FHLB1016-21 1,000,000.00 1,000,000.000.78012/29/20233130AQ7K3 06/29 - 12/2912/29/2021 1,000,000.000.7800.769
FHLB1038-22 1,500,000.00 1,478,291.000.12508/28/20233130ANYM6 08/28 - 02/28 Received05/09/2022 1,457,040.002.3702.338
FHLB1039-22 1,000,000.00 1,000,000.002.25005/26/20233130AS2B4 11/26 - 05/2605/26/2022 1,000,000.002.2502.219
FHLB1043-22 1,500,000.00 1,500,000.002.87506/14/20243130AS6D6 12/14 - 06/1406/14/2022 1,500,000.002.8752.836
FHLB1044-22 1,500,000.00 1,487,439.152.12502/28/20243130ARHG9 08/28 - 02/28 Received06/13/2022 1,481,475.002.8702.831
FHLB1052-22A 1,500,000.00 1,490,944.382.50002/13/20243130AFW94 08/13 - 02/13 Received07/15/2022 1,487,205.003.0573.015
FHLB1052-22B 1,000,000.00 993,962.922.50002/13/20243130AFW94 08/13 - 02/13 Received07/15/2022 991,470.003.0573.015
FHLB1055-22 1,000,000.00 999,219.403.12506/14/20243130ASHK8 12/14 - 06/14 Received08/04/2022 999,000.003.1803.136
FHLB1056-22 1,810,000.00 1,724,710.490.62511/27/20243130AMNR9 11/28 - 05/28 Received08/05/2022 1,706,558.503.2103.166
Portfolio 2023
AC
Run Date: 01/13/2023 - 12:38 PM (PRF_PMS) 7.3.11
Page 3
Par Value
Stated
Rate
December 31, 2022
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal
Investments FY 2022-2023
YTM
365
YTM
360
Payment
DatesCUSIPInvestment # Issuer
Purchase
Date
Accrued Interest
At Purchase
Federal Agency Coupon Securities
FHLB1057-22A 1,500,000.00 1,439,567.861.10001/13/20253130AQGT4 01/13 - 07/13 1,008.3308/05/2022 1,426,305.013.2103.166
FHLB1057-22B 1,000,000.00 959,711.901.10001/13/20253130AQGT4 01/13 - 07/13 672.2208/05/2022 950,870.003.2103.166
FHLB1060-22 1,500,000.00 1,482,922.813.25006/06/20253130AS6N4 12/06 - 06/06 Received09/13/2022 1,480,815.003.7463.694
FHLB1061-22 1,500,000.00 1,501,563.144.13008/28/20253130ASZD4 02/28 - 08/28 2,237.0809/13/2022 1,499,250.004.1484.091
FHLB1062-22 1,500,000.00 1,500,000.004.00009/29/20253130AT7A9 03/29 - 09/2909/29/2022 1,500,000.004.0003.945
FHLB1064-22 1,500,000.00 1,474,627.782.75012/13/20243130A3GE8 12/13 - 06/13 Received09/14/2022 1,470,760.503.6603.610
FHLB1067-22 1,500,000.00 1,485,512.793.37503/08/20243130AT3H8 03/08 - 09/08 7,031.2510/14/2022 1,474,601.164.6344.571
FHLB1073-22 1,000,000.00 973,987.372.12502/28/20243130ARHG9 02/28 - 08/28 4,190.9711/09/2022 966,030.004.8454.778
FHLB1081-22 2,000,000.00 2,001,976.934.37503/08/20243130ATKJ5 03/08 - 09/08 11,909.7211/22/2022 1,989,160.004.8104.744
FHLB1082-22 1,000,000.00 1,000,000.005.12505/28/20243130ATYD3 05/28 - 11/2811/30/2022 1,000,000.005.1255.055
FHLB1085-22 1,000,000.00 965,924.752.75012/13/20243130A3GE8 12/13 - 06/13 Received11/30/2022 964,420.004.6004.537
FHLB1086-22 1,500,000.00 1,499,175.924.75012/12/20233130AU6T6 06/12 - 12/1212/12/2022 1,499,130.004.8104.744
FHLB1087-22 1,000,000.00 1,001,411.334.75004/15/20243130AU6P4 04/15 - 10/1512/15/2022 1,001,460.004.6404.577
FHLB1088-22A 1,500,000.00 1,500,000.004.78107/27/20233130AUC44 01/27 - 07/2712/30/2022 1,500,000.004.7874.722
FHLB1088-22B 1,000,000.00 1,000,000.004.78107/27/20233130AUC44 01/27 - 07/2712/30/2022 1,000,000.004.7874.722
FHLMC0960-20 1,000,000.00 1,000,000.000.36005/15/20243134GXBD5 05/15 - 11/15 Received11/20/2020 1,000,000.000.3600.355
FHLMC0961-20 1,000,000.00 1,000,000.000.35003/29/20243134GWXC5 03/29 - 09/29 Received11/20/2020 1,000,000.000.3500.345
FHLMC1003-21 1,500,000.00 1,500,000.000.36005/15/20243134GXBD5 11/15 - 05/15 Received09/15/2021 1,500,000.000.3600.355
FHLMC1004-21 1,500,000.00 1,500,601.540.30011/13/20233134GXAY0 11/13 - 05/13 Received09/15/2021 1,501,500.000.2540.250
FHLMC1024-22 1,000,000.00 996,875.000.25006/26/20233137EAES4 06/26 - 12/26 Received02/02/2022 991,000.000.8980.886
FHLMC1050-22 1,500,000.00 1,489,837.863.00012/23/20243134GXVF8 12/23 - 06/2306/23/2022 1,487,154.603.3603.314
FHLMC1083-22 1,000,000.00 1,000,000.005.00011/27/20243134GY5C2 05/27 - 11/2711/30/2022 1,000,000.005.0004.932
FNMA1017-21 1,500,000.00 1,501,521.882.37501/19/20233135G0T94 01/19 - 07/19 Received12/10/2021 1,533,735.000.3400.335
FNMA1027-22 1,000,000.00 994,690.180.25007/10/20233135G05G4 07/10 - 01/10 Received02/11/2022 985,700.001.2741.256
FNMA1033-22 3,000,000.00 2,973,061.090.25007/10/20233135G05G4 07/10 - 01/10 Received04/18/2022 2,937,000.001.9901.962
FNMA1051-22A 1,500,000.00 1,498,648.922.87509/12/20233135G0U43 09/12 - 03/12 Received07/14/2022 1,497,750.003.0052.964
FNMA1051-22B 1,000,000.00 999,099.282.87509/12/20233135G0U43 09/12 - 03/12 Received07/14/2022 998,500.003.0052.964
FNMA1063-22 1,500,000.00 1,446,872.881.62510/15/20243135G0W66 10/15 - 04/15 Received09/14/2022 1,438,045.863.7153.664
FNMA1074-22 1,000,000.00 949,026.661.62510/15/20243135G0W66 04/18 - 10/18 1,083.3311/09/2022 943,740.004.7034.638
97,201,290.33Federal Agency Coupon Securities Totals 96,928,119.2440,580.822.21898,139,000.00 2.248
Federal Agency Disc. -Amortizing
FHLB1079-22 3,000,000.00 2,894,761.6609/29/2023313384MH9 09/29 - At Maturity11/22/2022 2,879,228.334.9424.874
2,894,761.66Federal Agency Disc. -Amortizing Totals 2,879,228.330.004.8743,000,000.00 4.942
Portfolio 2023
AC
Run Date: 01/13/2023 - 12:38 PM (PRF_PMS) 7.3.11
Page 4
Par Value
Stated
Rate
December 31, 2022
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal
Investments FY 2022-2023
YTM
365
YTM
360
Payment
DatesCUSIPInvestment # Issuer
Purchase
Date
Accrued Interest
At Purchase
Treasury Coupon Securities
US TRE0860-19 3,000,000.00 2,990,289.321.62505/31/2023912828R69 05/31 - 11/30 Received03/08/2019 2,899,980.002.4592.426
US TRE0893-19 6,000,000.00 6,028,898.012.75005/31/20239128284S6 11/30 - 05/31 Received11/04/2019 6,251,220.001.5401.519
US TRE0982-21 6,000,000.00 6,135,975.262.00005/31/2024912828XT2 05/31 - 11/30 Received04/15/2021 6,300,937.500.3840.379
US TRE0983-21 6,000,000.00 5,941,082.760.25005/31/2025912828ZT0 05/31 - 11/30 Received04/15/2021 5,899,218.750.6630.654
US TRE0986-21A 1,500,000.00 1,548,679.432.37508/15/2024912828D56 08/15 - 02/15 Received05/14/2021 1,597,770.000.3600.355
US TRE0986-21B 1,000,000.00 1,032,452.952.37508/15/2024912828D56 08/15 - 02/15 Received05/14/2021 1,065,180.000.3600.355
US TRE0988-21 4,000,000.00 3,974,724.410.25005/31/2025912828ZT0 11/30 - 05/31 Received06/11/2021 3,958,400.000.5150.508
US TRE0989-21 3,000,000.00 3,072,734.602.00005/31/2024912828XT2 11/30 - 05/31 Received06/11/2021 3,152,940.000.2750.271
US TRE0990-21A 1,500,000.00 1,527,003.351.50009/30/2024912828YH7 09/30 - 03/31 Received06/18/2021 1,550,790.000.4600.454
US TRE0990-21B 1,000,000.00 1,018,002.231.50009/30/2024912828YH7 09/30 - 03/31 Received06/18/2021 1,033,860.000.4600.454
US TRE0998-21 1,500,000.00 1,499,908.190.12503/31/202391282CBU4 09/30 - 03/31 Received09/09/2021 1,499,414.060.1500.148
US TRE1000-21 1,500,000.00 1,529,534.192.87509/30/20239128285D8 09/30 - 03/31 Received09/09/2021 1,581,544.760.2250.222
US TRE1006-21 3,000,000.00 2,998,221.440.12505/31/202391282CCD1 11/30 - 05/31 Received10/15/2021 2,992,968.750.2700.266
US TRE1007-21 2,000,000.00 1,996,959.600.12509/15/202391282CAK7 03/15 - 09/15 Received10/15/2021 1,991,718.750.3420.337
US TRE1009-21 2,000,000.00 1,997,682.120.25011/15/202391282CAW1 11/15 - 05/15 Received10/15/2021 1,994,453.130.3840.378
US TRE1010-21 6,000,000.00 6,124,594.632.00005/31/2024912828XT2 11/30 - 05/31 Received10/15/2021 6,231,562.500.5180.511
US TRE1011-21 4,000,000.00 3,949,158.680.25005/31/2025912828ZT0 11/30 - 05/31 Received10/15/2021 3,923,593.750.7850.775
US TRE1012-21 3,500,000.00 3,470,347.330.75005/31/202691282CCF6 11/30 - 05/31 Received10/15/2021 3,459,804.691.0050.991
US TRE1020-22 1,000,000.00 999,652.220.12501/31/202391282CBG5 01/31 - 07/31 Received01/21/2022 995,652.730.5500.542
US TRE1021-22 1,000,000.00 999,248.210.12502/28/202391282CBN0 02/28 - 08/31 Received01/21/2022 994,776.390.6000.592
US TRE1022-22 1,000,000.00 998,702.100.12503/31/202391282CBU4 03/31 - 09/30 Received01/21/2022 993,670.920.6600.651
US TRE1023-22 1,000,000.00 998,101.260.12504/30/202391282CBX8 04/30 - 10/31 Received01/21/2022 992,596.520.7100.700
US TRE1032-22 9,000,000.00 8,453,312.860.75005/31/202691282CCF6 05/31 - 11/30 Received04/14/2022 8,338,359.382.6412.605
US TRE1034-22 1,500,000.00 1,504,933.082.75005/31/20239128284S6 05/31 - 11/30 Received04/18/2022 1,513,417.971.9361.910
US TRE1035-22 1,000,000.00 979,699.100.12512/15/202391282CBA8 06/15 - 12/15 Received04/18/2022 964,648.442.3092.277
US TRE1036-22 2,000,000.00 1,968,727.890.75012/31/202391282CDR9 06/30 - 12/31 Received04/18/2022 1,946,562.502.3612.328
US TRE1037-22 4,500,000.00 4,084,845.890.50005/31/2027912828ZS2 05/31 - 11/30 Received04/18/2022 4,018,359.382.7562.719
US TRE1041-22A 1,500,000.00 1,496,579.342.12511/30/2023912828U57 05/31 - 11/30 Received05/20/2022 1,494,257.812.3812.348
US TRE1041-22B 1,000,000.00 997,719.562.12511/30/2023912828U57 05/31 - 11/30 Received05/20/2022 996,171.872.3812.348
US TRE1042-22 2,000,000.00 1,986,035.182.00005/31/2024912828XT2 05/31 - 11/30 Received05/23/2022 1,980,000.002.5102.476
US TRE1049-22 1,500,000.00 1,488,616.071.37506/30/2023912828S35 06/30 - 12/31 Received06/17/2022 1,476,093.752.9482.908
US TRE1066-22 1,500,000.00 1,446,579.570.50011/30/202391282CDM0 11/30 - 05/31 Received10/14/2022 1,433,906.254.5504.487
US TRE1068-22 1,500,000.00 1,422,449.200.37504/15/202491282CBV2 10/15 - 04/15 Received10/14/2022 1,409,414.064.5794.517
US TRE1070-22 5,000,000.00 4,618,132.562.37505/15/2027912828X88 11/15 - 05/15 Received10/14/2022 4,599,218.754.3204.260
US TRE1071-22 1,000,000.00 849,385.800.50005/31/2027912828ZS2 11/30 - 05/31 Received10/14/2022 842,000.004.3014.242
Portfolio 2023
AC
Run Date: 01/13/2023 - 12:38 PM (PRF_PMS) 7.3.11
Page 5
Par Value
Stated
Rate
December 31, 2022
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal
Investments FY 2022-2023
YTM
365
YTM
360
Payment
DatesCUSIPInvestment # Issuer
Purchase
Date
Accrued Interest
At Purchase
Treasury Coupon Securities
US TRE1080-22 2,000,000.00 1,952,205.302.25012/31/2023912828V23 12/31 - 06/30 Received11/22/2022 1,946,953.134.7384.673
94,081,173.69Treasury Coupon Securities Totals 94,321,416.490.001.54895,500,000.00 1.570
213,807,021.32Investment Totals 213,635,176.3540,580.82216,432,120.76 263.694 267.356
Portfolio 2023
AC
Run Date: 01/13/2023 - 12:38 PM (PRF_PMS) 7.3.11
For Quarter Ending December 31, 2022
0.60%
58.20%
41.20%
Portfolio by Asset Class
Cash and Equivalents
Long Term
Short Term
For Quarter Ending December 31, 2022
0.46%
10.94%
26.55%
3.93%
0.14%
4.85%2.08%
0.92%
3.23%
0.46%
44.12%
2.31%
Par Value by Issuer Graph
FAMCA
FFCB
FHLB
FHLMC
FIB
FNMA
JPM
MCFUND
MUFGBK
PACLST
UST
US BANK
For Quarter Ending December 31, 2022
0.14%
2.34%
6.71%
45.46%
1.35%
44.00%
Book Value By Investment Type
Money Market
Certificate of Deposit
Commercial Paper
Federal Agency Coupon Securities
Federal Agency Discounts
Treasury Coupon Securities
For Quarter Ending December 31, 2022
0.00
0.50
1.00
1.50
2.00
2.50
3.00
3.50
4.00
4.50
5.00
Investment Yield by Type
ITEM # __14___
DATE 01/24/23
DEPT: _Adm_
COUNCIL ACTION FORM
SUBJECT: ENCROACHMENT PERMIT FOR SIGN ON BUILDING AT 301 MAIN
STREET, SUITE 105
BACKGROUND:
The tenant in the building at 301 Main Street, Suite 105, Life Distilled LLC, is seeking
approval for a sign outside the building that is 14 inches high by 40 inches wide.
The sign will require an Encroachment Permit since it extends over City right of way.
Chapter 22.3(3) of the Ames Municipal Code requires approval of the Encroachment
Permit Agreement by the Ames City Council before the Permit can be issued. By signing
the Agreement, the applicant and owner agree to hold harmless the City of Ames against
any loss or liability as a result of the encroachment, to submit a certificate of liability
insurance that protects the City in case of an accident, and to pay the fee for the
Encroachment Permit. The applicant and owner also understand that this approval may be
revoked at any time by the City Council.
The fee for this permit was calculated at $25, and the full amount has been received by the
City Clerk’s Office along with the certificate of liability insurance.
ALTERNATIVES:
1. Approve the requested Encroachment Permit
2. Deny the request for an Encroachment Permit
CITY MANAGER’S RECOMMENDED ACTION:
The application and encroachment permit agreement have been reviewed by City staff and
meet the requirements to issue a permit. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1, thereby granting the Encroachment
Permit for the sign.
1
ITEM #: 15
DATE: 01-24-23
DEPT: P & R
COUNCIL ACTION FORM
SUBJECT: WELLMARK GRANT APPLICATION FOR EMMA MCCARTHY LEE
PICKLEBALL COURTS AND INIS GROVE TENNIS COURT
RESURFACING PROJECT
BACKGROUND:
The Wellmark Foundation is accepting applications for a Built Environment Match Grant
(MATCH) that can be pursued to help fund the Emma McCarthy Lee Park pickleball court
project and Inis Grove Park tennis court resurfacing project.
MATCH specifically supports infrastructure and man-made systems, such as community
design, parks, trails, and other amenities that make it easy to engage in active living that
is likely to increase physical activity for all age groups. MATCH grant funding is made
available to 501(c)(3) organizations or governmental entities within the states of Iowa or
South Dakota, and funding is restricted to these states. In 2022, approximately $2.4
million of MATCH grants were awarded.
MATCH requests up to $100,000 are permissible. Applicants are required to have a
dollar-for-dollar match requirement, with at least one-half of that amount in cash. Existing
capital funds budgeted for each project are available for the match requirement.
Funds received from the grant would be utilized to ensure adequate funding in order to
complete each project to its entirety and include amenities such as, but not limited to,
LED lighting, windscreens, and new net posts.
The application is due February 15, 2023. Staff is working with representatives from the
Ames Pickleball Club on the application. Applicants will be notified of funding decisions
by May 31, 2023, and grant dollars would be distributed in September 2023. Grantees
would have until December 31, 2025, to complete projects and use The Wellmark
Foundation grant dollars.
ALTERNATIVES:
1. Approve a resolution authorizing the submittal of The Wellmark Foundation Built
Environment Match Grant application for the Emma McCarthy Lee Pickleball Court
project and Inis Grove tennis court resurfacing project in the amount of $100,000.
2. Do not submit The Wellmark Foundation Built Environment Match Grant
application.
CITY MANAGER’S RECOMMENDED ACTION:
2
Uncertainties in the construction market, rising cost estimates, and an unsuccessful initial
request for bids for the Emma McCarthy Lee pickleball project has raised questions as to
whether enough funding will be available to complete the project as desired. Due to these
funding concerns, any opportunity to secure additional funding should be pursued. The
project could also be enhanced with the Wellmark funds by adding components (LED
lighting, windscreens, etc.) that are currently not included in the project.
The City Council is only being asked to approve submitting a MATCH grant
application at this time and will have an opportunity at a future meeting to accept
or deny a grant award if the City receives an award. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1.
ITEM#: 16
DATE: 01-24-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: FY 2022/23 & 2023/24 AMES PLAN 2040 WATER UTILITY
INFRASTRUCTURE – (LINCOLN WAY & US HIGHWAY 69)
BACKGROUND:
This program involves extension of public water infrastructure into priority tiers identified
in Ames Plan 2040. By installing the water systems proactively, this opens the
development ability for lands in the adopted growth tiers. This project includes
extending a new 12” water main along Lincoln Way to County Line Road and 14”
water main along US Highway 69 from Ken Maril Road to south past waterway.
Staff has completed plans and specifications for this contract with a total estimated
construction cost of $789,160 for the base bid and $64,060 for the add alternate to bore
a creek crossing further to the south to avoid a future expenditure at the time of
development. These elements bring the total estimated costs for the base bid plus
add alternate to $853,220.
Revenue and expenses associated with this program are estimated as follows:
Available
Revenue
Estimated
Expenses
22/23 American Rescue Plan Act (ARPA)
23/24 American Rescue Plan Act (ARPA)
$ 320,000.00
$ 759,680.50 Construction (Base Bid)
Construction (Add Alternate) -
$ 789,160.00
$ 64,060.00
Engineering/Administration $ 128,000.00
$1,079,680.50 $ 981,220.00
ALTERNATIVES:
1. Approve the plans and specifications for the 2022/23 & 2023/24 Ames Plan 2040
Water Utility Infrastructure – (Lincoln Way & US Highway 69) project and establish
February 22, 2023, as the date of letting and February 28, 2023, as the date for
report of bids.
2. Direct staff to revise the project.
CITY MANAGER’S RECOMMENDED ACTION:
Approving these plans and specifications will extend public water infrastructure into
priority one of tiers shown in the Growth Plan 2040. Therefore, it is the recommendation
of the City Manager that the City Council adopt Alternative No. 1, as described
above.
1
ITEM # __17___
DATE: 01-24-23
COUNCIL ACTION FORM
SUBJECT: AIRPORT UNDERGROUND ELECTRIC LINE CROSSING
BACKGROUND:
Recent additions to the Bricktowne Development along S. Duff Avenue and the ISU
Research Park have placed increased demand on the City’s electric system south of
U.S. Hwy. 30. To support this growth and provide for increased reliability, Electric
Services staff plans to install a buried electric line that would cross underneath the
Ames Airport, and would tie the feeder serving the ISU Research Park (South Riverside
Drive) to South Duff Avenue, via the Bricktowne Development (see attached map).
Electric Services retained Bolton & Menk to design this project, including preparation of
plans and specifications and completion of the necessary documentation to obtain
approval from the Federal Aviation Administration (FAA) for the underground electric
line. A contractor will be retained to install the substructure (conduit and vaults) for this
line. Once complete, City electric crews will pull the cable and terminate the line.
The Engineer’s estimate of the cost to install the substructure is $200,000. The cable
will be taken from inventory and charged to this project. The FY 2022/23 Operating
Budget for Underground System Improvements includes $331,000 for this work.
ALTERNATIVES:
1. Approve preliminary plans and specifications for the Airport Underground Line
Crossing, and set March 1, 2023, as the due date for bids and March 14, 2023,
as the date of public hearing and award of contract.
2. Do not proceed with the project.
CITY MANAGER'S RECOMMENDED ACTION:
This work is necessary to support existing and future growth south of U.S. 30.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1 as stated above.
Ames Airport
Proposed Buried Electric Line Crossing
J.O. E23-xxx
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ITEM #: 18
DATE: 01-24-23
DEPT: W&PC
COUNCIL ACTION FORM
SUBJECT: PLANS AND SPECIFICATIONS AND NOTICE TO BIDDERS FOR
NORTH RIVER VALLEY WELL FIELD AND PIPELINE PROJECT
BACKGROUND:
The City’s source water management strategy since the mid-1970s has been to avoid a
need to ration water when experiencing a drought similar to that experienced in 1975 -76.
As old wells fail and need to be replaced, and as demand for treated water increases,
additional water supply wells must be constructed.
The North River Valley Well Field and Pipeline Project will provide a combination of new
and replacement water supply capacity. The potential for a productive aquifer formation
in the flood plain to the north and east of the Skunk River was identified through detailed
hydraulic modeling, which was subsequently confirmed by drilling test wells. Water
quality was also tested, which confirmed the absence of PFAS compounds, and found
the groundwater to be suitable as a drinking water supply.
The project will construct three new wells and interconnecting pipeline to the Water
Treatment Plant. It will also include new fiber optic communication conveyed to the Water
Treatment Plant for well controls and security measures. The three new wells, to be
located north of North River Valley Park, will be connected to the existing standby
generator located at the Water Treatment Plant to provide emergency power to the
wells.
On June 28, 2016, City Council awarded a contract to HDR Engineering for design of the
new water wells. The final design is complete, and the Iowa Department of Natural
Resources has issued a construction permit. Staff is ready to re-issue a Notice to Bidders.
The Engineer’s estimate of probable construction costs is $5,596,980.
This project was bid previously, but the bids that were received were significantly greater
than the Engineer’s estimate, predominately due to the electrical work required. The
project engineer believes now is a better time to bid the project in order to r eceive more
favorable bids.
The authorized funding is summarized below.
TOTAL PROJECT FUNDING
Water Fund
Prior Years $ 671,540
FY 2022/23 Adjusted 653,279
Drinking Water SRF Loan 6,508,000
Total Available Funding $ 7,832,819
When the project was originally budgeted, it was intended to be funded entirely from the
Water Fund. When the costs increased, staff switched the construction portion to a
Drinking Water SRF loan. Since procurement of the early expenses did not include the
required SRF front-end language, staff is unsure if they will be eligible expenses under
the SRF program. Staff intends to submit all expenses for inclusion in the SRF loan.
However, the rate projections assumed that the early expenses would be deemed
ineligible and are shown coming from the Water Fund as a “worst case” scenario.
The updated project budget is shown below.
TOTAL PROJECT EXPENSES
Test Drilling $ 43,127
Engineering, Legal, Admin
Previous Years 509,662
Remaining 217,706
Land 109,038
SRF Loan Origination Fees (0.5%) 42,500
Construction (Engineer’s Estimate) 5,596,980
Contingency (~15%) 980,987
Total Project Expenses $ 7,500,000
A Drinking Water State Revolving Fund (DW SRF) loan in the amount up to
$8,500,000 has been identified as the funding source for the construction of these
new wells. Repayment of the loan will be from water utility revenues. The not-to-
exceed loan amount was established to cover potential cost increases and change
orders; the City will ultimately borrow only the amount actually needed to fund the
project.
ALTERNATIVES:
1. Approve plans and specifications and issue a Notice to Bidders, establishing
March 3, 2023 as the bid due date and March 14, 2023 as the date of public
hearing.
2. Do not approve the plans and specifications and a Notice to Bidders.
CITY MANAGER’S RECOMMENDED ACTION:
The most cost-effective location for constructing the next well field has been identified in
the flood plain north of East 13th Street and east of the Skunk River. Constructing the new
wells will provide for replacement capacity as old wells fail as well as securing additional
source water capacity for future growth. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1, as described above.
ITEM#: 19
DATE: 01/24/23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: 2021/22 SHARED USE PATH SYSTEM EXPANSION – IOWAY CREEK
BACKGROUND:
This program provides for construction of shared use paths on street rights-of-way,
adjacent to streets, and through greenbelts. This project will construct a shared use
path along Ioway Creek from S. 5th Street to 0.5 miles east of S. Duff Avenue, as
shown on the attachment. Staff has been working with WHKS & Co. of Ames, Iowa, to
complete plans and specifications for the project. The total estimated construction cost
is $1,036,998.92.
The table below shows the revenues and expenses for this project:
Revenue Expenses
(80% of Construction, up to $728,000) 728,000
TOTALS $1,249,800 $1,216,998.92
This project is scheduled to have a February 21, 2023, letting conducted through the Iowa
Department of Transportation (DOT). Construction is anticipated to occur in 2023.
ALTERNATIVES:
1.Approve plans and specifications for the 2021/22 Shared Use Path System
Expansion – Ioway Creek project and establish February 21, 2023, as the date of
letting and February 28, 2023, as the date for the report of bids.
2.Do not approve this project.
CITY MANAGER’S RECOMMENDED ACTION:
Approval of the plans and specifications will continue to keep this project on the Iowa
DOT’s February 21, 2023, letting schedule. Therefore, it is the recommendation of the
City Manager that the City Council adopt Alternative No. 1, as noted above.
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ITEM #: 20
DATE: 01-24-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: 2022/23 SHARED USE PATH MAINTENANCE
BACKGROUND:
This program provides for shared use maintenance activities such as patching, joint
repairs, and micro-surfacing, as well as complete replacement. Locations are determined
using a condition inventory, visual inspection of paths, and input from users.
Improvements will enhance safety, usability, and improve the aesthetics of the path/trail
system.
This project focuses on crack and joint sealing that occur s in asphalt paths due to
expansion and contraction of the pavement during seasonal temperature extremes. This
project will also include a seal coat on shared use paths following joint sealing. A list of
proposed project locations is below:
2022/23 Shared Use Path Maintenance Locations
LOCATION DESCRIPTION MAINTENANCE ACTIVITY
Lincoln Swing (Abraham to Beedle) Joint Seal and Seal Coat
Franklin Park (west side) Joint Seal and Seal Coat
Mortensen Road (South Dakota to Dotson)
Seal Coat Only
(Joint Sealed in 2022)
Mortensen Road (Dotson to East) Joint Seal and Seal Coat
Middle School (Football Field to State Avenue)
Seal Coat Only
(Joint Sealed in 2022)
Stange Road (Veenker to GW Carver)
Seal Coat Only
(Joint Sealed in 2022)
High School (Furman Aquatic Center to Iowa
Creek to Ames High) Joint Seal and Seal Coat
South Duff (Howe's Welding to Ioway Creek) Joint Seal and Seal Coat
South Duff (Ioway Creek to Chestnut) Joint Seal and Seal Coat
South Duff (Chestnut to S 16th) Joint Seal and Seal Coat
South Duff (SE 16th to Hwy 30 Off Ramp) Joint Seal and Seal Coat
South Duff (Hwy 30 Off Ramp to Billy Sunday
Road) Joint Seal and Seal Coat
Billy Sunday (Fire Station 3 to Ames Dog Park) Joint Seal and Seal Coat
2
Staff has completed plans and specifications with estimated costs of $128,430. There is
$125,000 of Local Option Sales Tax allocated for this program annually in the Capital
Improvement Plan. Carryovers of unspent funds in prior years has resulted in an available
balance of approximately $146,060 to fund this project.
ALTERNATIVES:
1. Approve plans and specifications for the 2022/2023 Shared Use Path Maintenance
project and establish February 22, 2023, as the date of letting and February 28,
2023, as the date for the report of bids.
2. Direct staff to make changes to the project.
CITY MANAGER’S RECOMMENDED ACTION:
The project will aid in extending the lifespan of these asphalt paths and enhance the user
experience by repairing joints that are not level with the rest of the path. Therefore, it is
the recommendation of the City Manager that the City Council adopt Alternative No. 1.
1
ITEM #: 21
DATE: 01-24-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: 2022/2023 PAVEMENT RESTORATION – SLURRY SEAL PROGRAM
BACKGROUND:
The Slurry Seal Program is an annual program applying a variety of preventative and
proactive maintenance techniques to preserve and enhance street pavements. The
techniques in this program are typically more specialized or larger in scope than can be
performed by City maintenance staff. The Slurry Seal Program levels joints and
provides a new thin wearing surface for traffic, predominately on residential
streets, limiting the typical disruption to residents to no more than one day.
Staff has completed plans and specifications with estimated costs of $211,072.50.
There is $250,000 of Road Use Tax funding allocated to this program annually in the
Capital Improvement Plan, of which $241,218 remains available for this project. A list of
proposed project locations is shown below:
Hunziker Drive Roosevelt to Ferndale
Harding Avenue 10th to 13th
Harding Avenue 13th to 16th
Bel Air Drive 16th To Coolidge
Bel Air Circle
Arthur Drive Bel Air to Coolidge
Arthur Circle
Alabama Lane Ontario to Toronto
Alberta Avenue Ontario to Toronto
Arizona Avenue Ontario to Toronto
Tuscon Court
Edison Street Carnegie to Whitney
Johnson Street Northwestern to Kennedy
Kennedy Street Northwestern to Ferndale
Johnson Street Hoover to Northwestern
25th Street Tyler to Northwestern
26th Street Ferndale to Melrose
26th Street Melrose to Northwestern
26th Street Circle
Slurry Seal Proposed Locations
ALTERNATIVES:
2
1. Approve the 2022/2023 Pavement Restoration – Slurry Seal Program by
establishing February 22, 2023, as the date of letting and February 28, 2023, as
the date for the report of bids.
2. Direct staff to make changes to the project.
CITY MANAGER’S RECOMMENDED ACTION:
This project will repair and extend the lifespan of the streets in the program and provide
a better travelling experience for users of the corridors and for those living in the
neighborhoods. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1.
1
ITEM #: 22
DATE: 01-24-23
DEPT: P&R
COUNCIL ACTION FORM
SUBJECT: AWARD OF CONTRACT FOR THE FURMAN AQUATIC CENTER
POOL BASIN REPAINTING PROJECT
BACKGROUND:
This project includes preparing and painting the surface of all three basins at the Furman
Aquatic Center. The facility was first painted in 2009 and again prior to the 2017 season.
It is recommended that the basins be painted every five to seven years to protect the
concrete from the chlorinated water.
On November 22, 2022, Council issued a notice to bidders. Staff received and opened
three bids on December 21, 2022, which are summarized below.
Furman Aquatic Center Pool Basin Repainting Bids
Amusement Restoration Companies, Burnet, Texas
TMI Coatings, Inc., St. Paul, Minnesota
McGill Restoration Inc., Omaha, Nebraska
Jeff Bartley, Engineer with Water’s Edge Aquatic Design, Lenexa, Kansas, developed the
specifications and prepared a cost estimate. Mr. Bartley will also provide progress review
visits during various stages of the process including surface prep, painting progress, and
final completion. The Engineer’s estimate for this project is as follows:
Engineer’s Project Estimate:
Crack Repair, Leveling, Prepare and Paint all Basins $202,000
Engineering $ 5,000
Total Project Estimate $207,000
Total funding available for this project is $231,404.
The City Council accepted a Report of Bids for the project on January 10, 2023. Due to
the disparity in the costs between the low bid and the two highest bids, staff needed
an opportunity to check references for Amusement Restoration Companies (ARC).
Staff had conversations with multiple municipalities throughout the country
regarding the quality of work completed by ARC, and all was positive. However,
Waters Edge Aquatic Design does not have any experience with ARC, but assured
staff they would be involved with project oversite by traveling to Ames to observe
progress throughout the project to ensure the specifications are met.
2
ALTERNATIVES:
1. Approve final plans and specifications and award a contract to Amusement
Restoration Companies, Burnet, Texas, for the Furman Aquatic Center Pool Basin
Repainting Project in the amount of $133,405.
2. Approve final plans and specifications and award a contract to one of the other
bidders for the Furman Aquatic Center Pool Basin Repainting Project
3. Reject all bids for the Furman Aquatic Center Pool Repainting Project and direct
staff to rebid the project.
4. Refer back to staff.
CITY MANAGER’S RECOMMENDED ACTION:
Furman Aquatic Center is a valuable amenity to the community, and it is important that
any work that is completed at the facility is completed with excellence to ensure safety for
all users. This project has a large impact on the facility and staff wants to ensure the
contractor is qualified to complete the work. After discussing the project with multiple
municipalities who have utilized the services of ARC, staff is confident that ARC will be
able to complete the work according to the specifications. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1.
1
ITEM # ___23____
DATE: 1-24-23
COUNCIL ACTION FORM
SUBJECT: ROOFING DESIGN SERVICES FOR POWER PLANT
BACKGROUND:
Several of the power plant roofs are in bad repair and need to be replaced. A design
professional is needed to determine the best roofing system and develop plans and
specifications for replacement.
On October 28, 2022, a Request for Proposals (RFP) document was posted to
AmesBids. On November 29, 2022, Purchasing received four proposals. Proposals
were evaluated by an evaluation team comprised of staff.
After evaluating the proposals, staff determined that the proposal from Roof Spec
Incorporated, St. Paul, Minnesota, demonstrated the best project understanding and
presented the best qualified professionals for the project. Roof Spec specializes in
building envelopes (exterior systems) and provides expertise needed on the project to
determine which areas can be successfully repaired or need to be completely replaced.
The bid review team found that the low-cost bidder, Terracon, provided a generic
bid response and included no information that they understood this specific
project and its unique needs/characteristics.
FIRM RANK PRICE
Funding is available from the 2022/23 Capital Improvements Plan in the Power Plant
Building Modifications project.
ALTERNATIVES:
1. Award a contract to Roof Spec Incorporated, St. Paul, Minnesota, for Roofing
Design Services in an amount not to exceed $49,768.80.
2. Award to another firm.
3. Reject all proposals.
2
CITY MANAGER'S RECOMMENDED ACTION:
This work is necessary to repair and replace leaking roofs. The work has been planned
for and budgeted in the Capital Improvements Plan. Therefore, it is the recommendation
of the City Manager that the City Council adopt Alternative No. 1 as stated above.
515.239.5101 main
515.239.5142 fax
515 Clark Ave.
Ames, IA 50010
www.CityofAmes.org
City Clerk’s Office
MEMO
To: Mayor and Members of the City Council
From: City Clerk’s Office
Date: Janaury 24, 2022
Subject:
There are no Council Action Forms for Item Nos. 24 and 25. City Council
approval of the contract and bond for this project is simply fulfilling a State Code
requirement.
Item No. 24 &25
ITEM #: 26
DATE: 01-24-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: SANITARY SEWER REHABILITATION PROFESSIONAL SERVICES
AGREEMENT – CONSTRUCTION OBSERVATION/ADMINISTRATION
SERVICES AGREEMENT
BACKGROUND:
This is the annual program for rehabilitation/reconstruction of deficient sanitary sewers
and deteriorated manholes at various locations throughout the city. The goal of this
program is to identify and remove major sources of inflow/infiltration (I/I) to regain pipe
capacity and reduce the wet weather flow at the treatment plant. The p rogram typically
includes rehabilitation work such as the lining of mains, spray lining of structures, and
complete removal and replacement of sanitary sewer mains and structures.
On December 16, 2022, staff initiated a Request for Proposals process for the
Sanitary Sewer Rehabilitation Construction observation/administration services
agreement. This agreement is for the following projects:
• Project 1: 2021/22 Sanitary Sewer Rehabilitation – Expansion/Rehabilitation
(Ames High School & Veenker Golf)
• Project 2: 2020/21 Sanitary Sewer Rehabilitation – Flood Prone MH (Worrell
Creek)
• Project 3: 2022/23 CIPP Lining and MH Rehabilitation – Basin 11
Proposals for this work were received from two engineering firms on January 6, 2023.
The proposals were evaluated on their qualifications according to the following criteria:
Project Understanding, Design Team/Key Personnel, Previous Experience, Project
Approach, Responsiveness, Ability to perform work, Proposed project design/letting
schedule, and Estimated Contract Cost for engineering services. Listed below is the
ranking information based on this evaluation:
Firm Qualifications
Based Score
Qualifications
Based Rank Fee Final
Rank
WHKS 84.5 1 $ 272,000 1
Snyder & Associates 77.5 2 $ 325,150 2
After evaluating the proposals, WHKS scored highest based on qualifications and
had the lowest fee at $272,000. WHKS has the most extensive project knowledge
and insight, having performed the design and observation services for many of the
Sanitary Sewer System Evaluation (SSSE) projects. It is intended for the WHKS team to
also provide training to City Staff in these rehabilitation methods so that future
construction can be administered by City Staff. Staff is confident that quality services will
be delivered at the best value. Estimated revenues and expenses are as follows:
Available
Revenue
Estimated
Expenses
2021/22 Sanitary Sewer Rehab (SRF) $3,922,000
2022/23 Sanitary Sewer Rehab (SRF) $4,050,000
2021/22 Sanitary Sewer Rehab (AHS & Veenker) - (awarded)
2020/21 Sanitary Sewer Rehab (Worrell Creek) – (Est.)
$3,791,558.69
$1,400,000.00
2022/23 Sanitary Sewer Rehab (Basin 11) – (Est.) $ 700,000.00
Engineering/Administration (Est. - includes WHKS contract) $1,200,000.00
$7,972,000 $7,091,558.69
ALTERNATIVES:
1. Approve the professional services agreement for the Sanitary Sewer Rehabilitation
– Construction observation/administration services agreement with WHKS & Co.
of Ames, Iowa, in the amount not to exceed $272,000.
2. Direct staff to negotiate an engineering agreement with another consulting firm.
CITY MANAGER'S RECOMMENDED ACTION:
Based on staff’s evaluation using the above criteria, WHKS will provide the best value to
the City for these construction observation/administration services. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1, as
noted above.
ITEM#: 27
DATE: 01-24-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: PROFESSIONAL SERVICE AGREEMENT FOR 2022/23 AIRPORT
IMPROVEMENT PROGRAM (SOUTH APRON REHAB)
BACKGROUND:
The 2022/23 Airport Improvements Program includes work to rehabilitate the south apron
at James Herman Banning Ames Municipal Airport. On September 17, 2019, the City
conducted a qualifications-based selection process for the development of plans and
specifications for this and other airport projects. Bolton & Menk of Ames, Iowa, was
determined to be the most qualified firm.
The Federal Aviation Administration (FAA) allows the selection to include current and
future projects listed on the solicitation. Each project is conducted under a separate work
order approved by the FAA. Therefore, the 2022/23 Airport Improvements Program
(South Apron Rehab) Project is the next project ready for design and is noted in the
agreement (attached) as Work Order #3.
Below is the budget for this project:
Revenues Expenses
Total $910,800 Total $910,800
The FAA will only issue grant offers based on actual bids. Therefore, the amounts
shown are only estimates until the plans and specifications have been approved
and the project is let.
ALTERNATIVES:
1. Approve the professional services agreement for the 2022/23 Airport
Improvements Program (South Apron Rehab), Work Order 3, with Bolton & Menk
of Ames, Iowa, in the amount not to exceed $184,700 for the design, bidding,
construction inspection, and grant closeout services.
2. Do not approve the professional services agreement with Bolton & Menk and direct
staff to solicit other proposals for this project.
CITY MANAGER’S RECOMMENDED ACTION:
The pavement on the south apron is in a deteriorated condition. This project will not only
improve the infrastructure near the Terminal Building, but will also be designed to support
the larger aircraft seen at the Airport. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1, as noted above.
H:\AMES\0T5128665\0_South Apron Reconstruct\A_Project
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WORK ORDER #3
TO
PROFESSIONAL SERVICES CONTRACT
(DESIGN, BIDDING, CONSTRUCTION AND GRANT ADMINISTRATION SERVICES)
RECONSTRUCT SOUTH APRON
AMES MUNICIPAL AIRPORT
AMES, IOWA
BETWEEN: The City of Ames,
An Iowa municipal corporation (CLIENT/SPONSOR)
AND: Bolton & Menk, Inc. (CONSULTANT)
EFFECTIVE DATE: December , 2022
RECITALS
1. City owns and operates the Ames Municipal Airport located near Ames, Iowa.
2. This is Work Order #3 to the Professional Services Contract, between City and Bolton & Menk,
Inc. The Professional Services Contract effective January 2, 2020, is referred to herein as the
“Master Agreement”.
AGREEMENT
DESCRIPTION
The CONSULTANT agrees to provide Design, Bidding, Construction and Grant Administration Services
for the Reconstruct South Apron at the Ames Municipal Airport (herein referred to as the Project).
Ames Municipal Airport Work Order #3
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PROJECT UNDERSTANDING
This project will include the removal of existing HMA apron pavements, site preparation through grading
and drainage improvements and pavement that will serve aircraft utilizing the apron.
This improvement will meet current FAA design criteria from AC 150/5300-13B for Taxiways/Taxilanes
and Aprons. The pavement section may include cement treated subgrade, crushed aggregate base course
and PCC pavement per design recommendations using FAA FAARFIELD.
The proposed project will be to reconstruct the south apron pavement which includes a 35-foot-wide
taxiway and a 25’ wide taxilane. New pavement is required to meet the taxiway/taxilane object free area
(TOFA/TLOFA) and the taxiway/taxilane safety area (TSA) for airport design group (ADG) II. Apron
security lights will be incorporated as part of the project. Funding for the apron pavement will be through
Federal AIP Grant, Federal BIL Grant, and Local funds.
To accomplish this project, there will be two grants to apply for and administer, this includes a grant from
the FAA AIP program and a grant from the FAA BIL program. It anticipated that there will be two grant
applications but the administration will in effect be one grant. There will be one invoice summary
reflecting both grants and there will be one set of closeout documentation.
I.A. BASIC SERVICES
For purposes of this Work Order, the Basic Services to be provided by the CONSULTANT are as
follows:
1. DESIGN & BIDDING SERVICES
1.1. Project Scoping
Consultant shall confer with the Sponsor on, and ascertain, project requirements, finances,
schedules, and other pertinent matters and shall meet with FAA if needed and other
concerned agencies and parties on matters affecting the project and shall arrive at a mutual
understanding of such matters with the Sponsor. Meetings with the Sponsor shall also
determine the need for topographical surveying and pavement/geotechnical testing. It is
anticipated that there will be a maximum of 3 meetings with the Sponsor and/or the FAA, to
review pavement eligibility and project limits. The consultant will prepare and distribute
meeting minutes to all attendees.
1.2. Project Meetings and Coordination with Sponsor, FAA, etc. Consultant shall coordinate with
the subconsultants, sponsor, FAA and other applicable agencies to complete the work
elements in Phase 1.
1.2.1. The task includes one meeting at the Airport, attended by the Project Manager. The
Consultant will prepare for and conduct up to two (2) meeting at the Airport Sponsor
to present the findings of the design phase and any alternatives and recommendations
for the project. The result of the meeting(s) will be an agreed upon project design
parameters to proceed forward with final construction documents.
1.2.2. Coordination with FAA, Local agencies, subconsultants, etc. The Consultant shall
coordinate the project parameters and criteria with the project stakeholders including
the FAA, Sponsor, and Project Manager.
Ames Municipal Airport Work Order #3
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1.2.3. This task includes one progress meeting per week will be held, one-hour in duration,
with all design team members through the duration of the design phase.
1.2.4. The consultant will prepare and distribute meeting minutes to all attendees.
1.3. Topographical Surveying
1.3.1. Coordination to collect existing data and locate utilities. This task includes data
collection, as-built plan set review, and research of available existing survey
information in order to gather information on existing topography and utilities. This
also includes coordination for field utility locates with the Sponsor, FAA, and IDOT.
1.3.2. Survey control. Survey control will be established and used for design surveys. The
Consultant will provide a drawing showing the location of the existing or established
control for the project and perform necessary bench loop and traverse procedures to
verify accuracy of vertical and horizontal control points. One trip will be required for
a two-person survey crew to establish survey control for the project.
1.3.3. Field work. Survey work will include all utilities; pavement center, edges, and
intermediate shots; ground shots; lights; signs; drainage structures; and electrical duct
markers and hand holes. It is anticipated that the field work will require five trips to
the airport by a two-person survey crew.
1.3.4. Convert survey data for design software. This work includes analyzing the
topographical surveying data and preparing the data for use with computer modeling.
Included are the following separate tasks:
o Establish design coordinate plan with Sponsor/State to be used for CADD
drawings
o Input raw survey data into the computer program in order to sort data into
company standard layers for efficient analyzing
o Verify survey data from previous project with latest field survey
o Sort all data points by layers and description for computer modeling
o Verify surveyor horizontal and vertical control
o Prepare digital terrain model (DTM) of existing ground contours, pavement
edges, roadways, electrical equipment, drainage features, buildings, fences and
other miscellaneous entities
o Generate three-dimensional contour model from the DTM.
o Prepare and process data for pavement profiles, grading and/or paving cross
sections, and drainage features
1.3.5. Limits of Topographic survey are shown in Exhibit II – Survey Limits.
1.4. Aeronautical Survey (Not Required for this Project)
Ames Municipal Airport Work Order #3
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1.5. Geotechnical Investigation
1.5.1. Coordination to schedule geotechnical work. This task includes data collection and
review of available geotechnical records in order to gather information on existing
soil conditions and past geotechnical or pavement test results. Coordination will be
done with the geotechnical subconsultant to schedule work and establish any work
constraint parameters.
1.5.2. Establish project testing requirements. The Consultant shall determine the type and
frequency of geotechnical testing required for the project. The testing shall consider
such items as pavement type, design methodology, type of wheel loading, and weight
of design aircraft. Determine soil boring locations and frequency of testing. Develop
a project sketch showing location and coordinates of borings. Determine soil
sampling locations and types of soils testing required.
1.5.3. Field work. “Field work will be performed by a qualified geotechnical
subconsultant. The geotechnical investigation will include: up to six (6) soil borings
to a depth of 10 feet, up to two (2) subgrade standard proctors, up to two (2)
California Bearing Ratio for the in-situ soils, up two (2) California Bearing Ratio
(treated with cement at 3% and 5% substitution) for each of the two soil types
anticipated and six (6) pavement cores. Field work will be performed by a qualified
geotechnical subconsultant.” Subconsultant services will be provided by Construction
Materials Testing.
1.5.4. Analyze data. After receiving the testing report from the geotechnical firm, the
Consultant will analyze the data and any existing geotechnical data received from
Sponsor, consisting of the following tasks.
o Review geotechnical recommendations
o Determine appropriate data for pavement design.
o Input data for computer modeling with topographical survey data
o Prepare pavement data and soil information for incorporation on plan sheets
o Evaluate existing pavement sections for potential recycling and reuse
1.5.5. Approximate Locations of Soil Borings and Pavement Cores anticipated as part of
the geotechnical investigations are shown in Exhibit III – Approximate Locations of
Soil Borings and Pavement Cores.
1.6. Project Layout Sheet
Consultant shall complete a project layout sheet that will depict the proposed improvements.
Part of the preliminary phase includes establishing the limits of removal, laying out pavement
areas by use of appropriate FAA advisory circulars, performing pavement design analysis,
and determining drainage patterns.
Ames Municipal Airport Work Order #3
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1.7. FAA Pavement Design Report and Form 5100
This task will consist of using information obtained in the Geotechnical Investigation and
calculate the required pavement sections required to support the design vehicle or aircraft
using FAA Advisory Circular 150/5320-6G, Airport Pavement Design and Evaluation.
The following effort will be completed under this task:
o Identify the critical aircraft from the FAA-approved aircraft fleet mix which will be
based on data from the FAA’s TFMSC database.
o Verify the pavement section based on accepted FAA pavement design programs. The
applicable design program to be used is FAA Rigid and Flexible Iterative Elastic Layer
Design (FAARFIELD). It is anticipated that a single pavement section for rigid and
flexible pavement will be provided for this project.
o Review historic frost design and verify with the geotechnical report.
o Evaluate effects of pavement profile on adjacent operational areas .
o Calculate sub-excavation or undercutting subgrade for stabilization if necessary.
o Prepare Life-Cycle Cost analysis for one rigid and one flexible pavement section.
o Review proposed pavement analysis with FAA Engineer.
o Prepare FAA Pavement Design Form 5100 for the pavement section and submit to the
FAA for approval via e-mail.
1.8. Construction Safety and Phasing Plan (CSPP)
Consultant will complete FAA Form 7460-1 and the Construction Safety and Phasing Plan
(CSPP), for FAA’s Obstruction Evaluation / Airport Airspace Analysis (OE/AAA) website
portal. A draft of the CSPP will be submitted with the 90% submittal. Any comments, if any,
received at the time of the 90% submittal will be incorporated into the CSPP to become the
final CSPP. FAA will upload the data to the OE/AAE website. The 7460 form and CSPP
will be prepared according to current FAA Guidelines.
1.9. Modification of Airport Design Standards
As needed, the Consultant will prepare a Request for Modification of Federal Construction
Standards if found to be necessary for the project. The Mod to Standards will discuss
modifications required under the Bid Packages. The Mod to Standards will be submitted to
the Sponsor for acceptance. This document will be forwarded to the FAA for approval along
with final plans, contract documents, specifications and the Pavement Design Report (if
required).
1.10. Prepare Preliminary Plans, Specifications, Cost Estimate, and Project Budget
Preliminary plans will be prepared for the Project. The plan sheets will be limited to those
sheets necessary to carry-out the construction of the proposed project: Reconstruct South
Apron. The following list of drawings will be used as a guideline. Additional drawings may
be added during the design phase, if required.
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General:
A.01 Title Sheet
A.02 Legend Sheet
B.01 Typical Sections & Details Sheet
C.01 Quantities & Estimate Reference Information
Civil:
CE.01 Erosion Control Plan
D.01 Grading Plan
E.01 Electrical Site Plan
E.02 Electrical Details Sheet
G.01 Control and Layout Plan
J.01 Construction Safety & Phasing Plan
L.01 Jointing Plan
M.01 Storm Sewer/Subdrain Plan
N.01 Pavement Marking Plan
R.01 Existing Conditions & Removals Plan
1.10.1. Prepare Preliminary Specifications
1.10.2. The Consultant will assemble the technical specifications necessary for the intended
work. Standard FAA specifications will be utilized where possible. Additional
specifications will be prepared to address work items or materials that are not
covered by the FAA specifications.
1.10.3. Prepare preliminary technical specifications
1.10.4. This work includes the preparation of standard and supplemental specifications,
necessary to establish the construction requirements of the project. Standard
specifications will be assembled and reviewed for relevancy to the project. In
addition, supplement specifications will be included, where deemed necessary.
1.10.5. Prepare preliminary contract documents
The Consultant will prepare the preliminary contract documents including invitation
for bids, instruction to bidders, proposal, equal employment opportunity clauses,
construction contract agreement, performance bond, payment bond, Federal
Requirements, Preliminary Bid Schedule, Wage Rates, and general provisions.
Preparation will include establishing the location for the bid opening, dates for
advertisement, and description of the work schedule. Preliminary contract documents
will be prepared as early as possible during the design phase and submitted to the
Owner for review by the Owner. Also review and incorporate the Sponsor’s general
provisions and contract clauses, as required.
1.10.6. Prepare preliminary special provisions
The Consultant will prepare Special Provisions to address, or expand on, conditions
that require additional clarification.
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1.10.7. 30% Review Set
Following the completion of the preliminary plans and specifications, the Engineer
will submit a set of 30% drawings, engineers report to the Sponsor for their review.
The project will be reviewed with the FAA to obtain their concurrence with the 30%
preliminary design.
The following plan sheets are anticipated to be submitted as part of the 30% review
set:
o A.01 Title Sheet
o G.01 Control and Layout Plan
o J.01 Construction Safety & Phasing Plan
o N.01 Pavement Marking Plan
The following sections of the engineer’s report are anticipated to be submitted as part
of the 30% review:
o Geotechnical report
o Aircraft fleet mix table
o FAARFIELD pavement designs and LCCA
o Pavement Design Form 5100
o Engineer’s Opinion of Probably Construction Cost
o Project Budget including Federal and Local shares
1.10.8. 90% Review Set
Following the completion of the 30% review plans, engineers report and
specifications, the Engineer will submit a set of 90% drawings, engineers report and
specifications to the Sponsor for their review. The project will be reviewed with the
FAA to obtain their concurrence with the 90% preliminary design.
1.10.9. Prepare Preliminary Cost Estimate
Calculate estimated preliminary quantities for the various work items. Quantities will
be consistent with the specifications and acceptable quantity calculation practices.
Consultant will then use recent bid prices and industry standards to prepare
preliminary cost estimate.
1.11. Prepare Final Plans, Specifications, Cost Estimate, and Project Budget
1.11.1. A final set of plans, specifications and contract documents will be prepared which
incorporates revisions, modifications and corrections determined during the
Sponsor’s review of the 90% submittal.
1.11.2. Prepare Final Cost Estimate
Using the final quantities calculated following the completion of the plans and
specifications, the Consultant will prepare the construction cost estimate. The
estimate will be based on information obtained from previous projects, contractors,
material suppliers, and other databases available.
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1.12. Prepare Disadvantaged Business Plan (DBE)
DBE Plan Update: This is applicable for project(s) that fall within a grant year which in
Airport uses at least $250,000 in Federal funds for services that can be completed by
Disadvantaged Business Enterprise (DBE) firms. Total DBE eligible costs (prime contracts)
estimated to be completed is expected to exceed $250,000 with this project, thus an updated
project-specific DBE goal is required.
The CONSULTANT will update the Disadvantaged Business Enterprise (DBE) program in
accordance with 49 CFR Part 26 Participation by Disadvantaged Business Enterprises in
Department of Transportation Financial Assistance Programs. Specific tasks will include:
o The CONSULTANT will review the methodology for evaluating the availability of
DBE businesses to provide services and products for airport projects for the next three
(3) Federal fiscal years.
o The CONSULTANT will review the airport’s service area by analyzing the utilization
of DBE businesses on previous airport projects.
o The CONSULTANT will prepare a legal advertisement describing the revised DBE
utilization goal and methodology.
o The CONSULTANT will deliver the advertisement to the CLIENT to publish in one
(1) newspaper as a public notice to provide a public comment period.
o The CONSULTANT will submit the DBE program to the FAA Office of Civil Rights
for review and comments.
The CONSULTANT will complete one (1) annual report to FAA Office of Civil Rights as
required to report actual DBE accomplishments on the project.
1.13. Prepare Advertisement for Bids and Bid Documents
Consultant shall prepare, reproduce and distribute a total of 10 sets of bidding documents for
the project. Consultant will submit a copy to the Sponsor for distribution to the local and
selected publications of the pending project. The Sponsor shall pay for the associated cost of
advertising. In addition, electronic copies of the bid documents will be made available for
download through the Quest Construction Document Network website (QuestCDN). The
consultant will also keep a current list of plan holders and distribute this to interested parties
upon request. This task includes coordination required to facilitate these requests.
1.14. Respond to Bidders Questions
During the bidding process, the Consultant will be available to clarify bidding issues with
contractors and suppliers, and for consultation with the various entities associated with the
project. This item also includes contacting bidders to generate interest in the project.
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1.15. Prepare and Distribute Addendums
Consultant shall issue addenda as appropriate to interpret, clarify, or change the bidding
documents as required by the Sponsor or the FAA. Addenda will be made available to the
plan holders either through mail, electronic mail, hand delivering or via facsimile
transmission. Any addenda that are generated as a sole result of the Sponsors error or
omission will be considered as extra services and the Consultant shall be reimbursed for this
effort as an amendment to this contract.
1.16. Bid Opening
The Consultant will attend the bid opening.
1.17. Bid Review and Bid Tabulation
Consultant shall advise Board as to the acceptability of any subcontractors, suppliers, and
other persons and organizations proposed by the bidders and as to the acceptability of
substitute materials and equipment proposed by bidders. The Consultant shall prepare a
spreadsheet that includes all bid items for the purpose evaluating the lowest bidder. The
Consultant shall input the as-bid unit prices into the spreadsheet and to verify mathematical
computations of the bids. The Consultant will then provide recommendations to the Sponsor
as to the name of the Apparent Low Bidder.
1.18. Prepare Recommendation for Award
The Consultant will prepare a recommendation of award for the Sponsor to accept or reject
the bids as submitted. If rejection is recommended, the Consultant will supply an explanation
for their recommendation and possible alternative actions the Sponsor can pursue to complete
the project. Once the Contract Award is made the Consultant will distribute the bid
tabulations on request of the Sponsor.
1.19. Prepare Grant Application
The Application may be prepared after the project design has been completed and the bids
accepted or the FAA may require the Application to be completed early during the design
phase. Preparation of the Application will include the following:
o SF-424
o Prepare FAA Form 5100-100 including Program Narrative, discussing the Purpose
and Need of the Work and the Method of Accomplishment
o Sponsor Certification (total of six)
The Consultant will submit the Application to the Sponsor for approval and signatures. After
obtaining the necessary signatures, the Sponsor will forward the signed Application to the
FAA for further processing.
1.20. Environmental Review, CATEX (Not Required for this Project)
An environmental review is required and was conducted for this project. From the FAA’s Go
Letter: “The FAA determined the proposed project is environmentally Categorically
Excluded (CATEX) per paragraph(s) 5-6.4e of FAA Order 1050.1F as it relates to the
National Environmental Policy Act (NEPA). No further environmental documentation for
this project is needed.”
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2. CONSTRUCTION ADMINISTRATION
2.1. Pre-Construction Meeting
Consultant will arrange for and conduct the pre-construction meeting. The Project Manager
and the Resident Engineer will establish this meeting to review Local, Federal Aviation
Administration (FAA) and project specific requirements prior to commencing construction.
The meeting will be conducted at the Airport and will include the Sponsor/Owner, IDOT (if
available), Subconsultants, FAA ADO (if available), Contractor, Subcontractors and utility
companies. This task will include:
o Scheduling the meeting, sending invitations, providing meeting materials and pre-
meeting exhibit and material preparation.
o Obtain and review the project construction schedules from the contractor or contractors
prior to presentation at the preconstruction meeting. The Owner should be provided
copies of all construction schedules.
o Prior to preconstruction meeting, furnish the name of the Project Engineer with
qualifications for approval by the Owner. Project Engineer means Engineer as defined
in Section 10 (Section 10-18) of the General Provisions of the construction documents.
o Preside at the preconstruction meeting, prepare a detailed record of the meeting.
Meeting minutes will be submitted to the Owner and all participants.
o Provide Contractor with a list of required submittals to be provided by Contractor and
discussed at the meeting.
o Provide Contractor with additional copies of Construction Documents and digital data
(Project Drawings) as requested.
2.2. Initial Construction Layout
The construction control/verification survey subtask will include a survey crew to establish
construction field control for the project. This will include establishment of horizontal and
vertical control for construction staking (by contractor) as per the Project Manual.
2.3. Prepare Construction Management Plan (CMP)
The Resident Project Representative (RPR) will obtain the Contractor's Quality Control (QC)
Program. After reviewing the QC Program, the Project Engineer will prepare the construction
management plan which will outline materials testing requirements as set forth in the
construction documents and contained in FAA Advisory Circular 150/5370-10H. The plan
will summarize the types and frequency of testing required for quality acceptance in addition
to the credentials of those performing the testing.
The Construction Management Plan (CMP) will be prepared in accordance with the AC
150/5370-12B and AIP Sponsor Guide Section 1000, submitted to the Sponsor and FAA, and
followed throughout construction.
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2.4. Prepare Contract Manuals
The Consultant is required to check that the construction contracts are in order, verify
Contractor has met DBE goals (or made valid good faith effort), Contractor has provided
proof of insurance, the bonds have been completed, and the Owner, Contractor and applicable
Agencies has been provided with adequate copies of the executed Contract Manual to include
the Agreement and all addenda.
The Contract Documents will be updated to include all addenda items issued during bidding
as necessary and adequate copies provided to the Contractor. Clerical will prepare the
quantity sheets, field book, testing sheets, construction report format, etc. for use by the RPR.
2.5. Construction Management Services
The Consultant will provide Construction Administration Services the scope of which is
based on the following:
o The Consultant and Client agree that construction engineering services furnished shall
be to the extent necessary to determine compliance with plans and specifications,
including necessary general supervision of Resident Project Representative Services
authorized by the Client.
o The Consultant and Client agree that the Construction Engineering Services provided
by the Consultant may actually be required to continue and exceed beyond the
construction time element stated in the Client’s agreement with the construction
Contractor. When the extent of these construction services beyond the control of the
Consultant occurs, the Client agrees that Consultant will be reimbursed for additional
Construction Engineering Services in excess of the specified construction time period
at a mutually acceptable fee negotiated at the time all the pertinent circumstances are
known.
o Nothing herein shall be construed as imposing upon the Consultant’s responsibility for
the construction means, methods, techniques, sequences, safety programs, and
procedures used by contractors.
o The Consultant agrees that Resident Project Representative services furnished under
this Contract shall be to observe the work and to determine compliance with the plans
and specifications, including representing the Client in coordination of construction
activities among contractors and between contractors and utilities, and to accommodate
the reasonable requirements of the Client on and around areas of construction.
o When the Consultant is on the site, documentation will be maintained regarding
construction progress and delays, quantities and percentages of work, tests performed,
observations made and work accepted, problems encountered and instructions given to
contractors, field changes and adjustments approved, and other records required or
otherwise necessary to maintain a record of the work.
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The Consultant agrees to provide Construction Administration Services that include the
following:
2.5.1. Check and monitor construction activities and certify that all project work
completed under observation of the Resident Project Representative is in substantial
compliance with the plans, specifications and contract documents including any
modifications by Change Order or otherwise, that all required tests were performed,
and that such work is recommended for acceptance.
2.5.2. Provide interpretation of plans and specifications as requested.
2.5.3. Supervise and coordinate Subconsultant contracts for field observation and testing.
2.5.4. Review shop drawings and certificates submitted by contractors for compliance with
design concepts, as required by the applicable sections of the technical specifications.
In addition, submittals will be checked for Buy American compliance.
2.5.5. Review all periodic and final pay requests and explanation of variation between
Contract and final quantities prepared by Resident Project Representative.
Coordinate Contractor approval and signature and submit to Client for approval.
2.5.6. Review weekly Construction Progress and Inspection Reports (FAA Form 5370-1) as
prepared by Resident Project Representative and submit to Owner and applicable
Agencies. Reports will include a several photos of construction activities of the week.
These reports shall begin the week the Contractor is on-site through the week the
final inspection occurs. Reports will be submitted weekly to the FAA via PDF.
2.5.7. Prepare, review and process Field Orders, Change Orders to include a cost estimate,
cost/price analysis, record of negotiations, review and evaluation of “Contractor’s
Request for Extension of Contract Time” and make recommendations regarding
approval to the Client. Notify the Contractor that no work can start until approved
by the Client.
2.5.8. Coordinate on-site inspections of construction as requested. Make recommendations
for acceptance or modification of work
2.5.9. Monitor that all testing required by the specifications is performed. Review and
approve all materials reports prepared by the Resident Project Representative and/or
Subconsultants.
2.5.10. Maintain record drawings from redline or working drawings prepared by Resident
Project Representative as accumulated during the course of construction to show
“Record Drawing” conditions.
2.5.11. Retain and review payroll reports of each contractor and subcontractor and monitor
Contractor’s compliance with paying employees as per established Federal Davis
Bacon requirements.
2.5.12. Monitor Contractor’s compliance with Disadvantaged Business Enterprise (DBE)
program (i.e. determine that the firms on the job are as stated in the plan.
Determine that the volume of work and equipment used complies with the plan.)
Report deviations to the Sponsor.
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2.6. Resident Project Representative (RPR)
The Client as part of this agreement authorizes Resident Engineering Services and the
Consultant agrees to provide a Resident Project Representative, materials acceptance testing,
and staking services in the execution of the Construction Engineering Services for the project
work. The Client and Consultant agree that the Consultant may employ the Resident Project
Representative on other work during periods of temporary job shutdown when such services
are not required by this project. Normally, the Resident Project Representative will give
intermittent part-time service on this project when construction is in progress to include
temporary interruptions due to weather or mechanical failure.
For this Project Full-Time Resident Project Representative services will be provided. It is
anticipated the Project will be completed within 50 Working Days. This will include six (6)
field visits by the Project Manager. The number of working days will be confirmed at the
90% plans. If the working days need modification from the amount in the contract, then an
Amendment will be done at that time.
Resident Project Representative Services shall be completed in accordance with the attached
Exhibit I-1, and shall include, but are not limited to, the following:
2.6.1. Coordinate with the Testing Subconsultant to perform acceptance tests required to be
provided by the Client in the construction Contract Documents. Subconsultant
services will be provided by Construction Materials Testing.
2.6.2. Coordinate with Contractor regarding schedule, work progress, quality of work, and
notify contractor of equipment and methods which do not comply with the Contract
requirements. The Resident Project Representative shall notify the Client in the vent
that the Contractor elects to continue the use of questioned equipment and methods.
Conduct wage rate interviews and provide to Project Engineer.
2.6.3. Maintain daily records of the Contractor’s progress and activities during the course of
construction, to include progress of all work. These records document work in
progress, quality and quantity of materials delivered, test locations and results,
instructions provided the Contractor, weather, equipment use, labor requirements,
safety problems, and changes required.
2.6.4. Evaluate and discuss potential Field Orders and Change Orders with the Contractor
as necessary.
2.6.5. Evaluate possible material substitutions as requested by the Contractor.
2.6.6. Prepare, process and distribute to Project Engineer weekly Construction Progress and
Inspection Reports (FAA Form 5370-1). Reports will include a several photos of
construction activities of the week. These reports shall begin the week the Contractor
is on-site through the week the final inspection occurs. Reports will be submitted
weekly to the FAA via PDF.
2.6.7. Measure and compute as-built quantities of all materials incorporated in the work and
items of work completed and maintain an item record account.
2.6.8. Prepare periodic Pay Requests for review by the Project Engineer and Contractor.
2.6.9. Monitor the contractor’s compliance with airport operations to include coordination
with airport manager, hangar owners and airport users, Construction Safety Phasing
Plan (CSPP) and with the Contractors Safety Plan Compliance Document (SPCD).
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2.6.10. Coordinate the necessary construction staking/layout schedule as needed by the
Contractor.
2.6.11. Perform other services as reasonably required by the Client and as outlined in the
Contract Documents.
2.7. Final Inspection and Documentation
2.7.1. Final Inspection
The Consultant will schedule and conduct a final inspection with the Sponsor,
Contractor, FAA representatives to determine whether the project has reached
substantial completion and the work is in accordance with the plans and
specifications. The Consultant will document items found to be deficient.
2.7.2. Final Punch List
The Consultant will prepare a punch list correspondence including the deficient items
and will forward this correspondence to the Contractor requiring correction of the
items and request a schedule for completion. The Consultant will send a copy to the
Sponsor and include a copy in the Grant Closeout Report.
2.7.3. Final Construction Certifications
2.7.4. Once all of the punch list items have been completed to the satisfaction of the
Sponsor and FAA, the Consultant will prepare a Certification of Construction
Acceptance for the project. This certification will also be included in the Grant
Closeout Report. Assemble documentation for the project closeout report once the
project is complete. This will include gathering all construction documentation,
supplemental agreements (if applicable), weekly reports, pay requests, testing result
summaries, final certification documentation, and change orders in preparation for
closeout.
2.8. As-Built Plans
The project team will collaboratively assemble a set of as-built plans for the project. The as-
built plans will include field constructed conditions included as part of this Project including
any field surveying required to compute final quantities and the drawings will become record
information. The Consultant shall provide Owner and FAA reproducible “Record Drawings”
in digital format.
2.9. Update Airport Layout Plan
CONSULTANT shall update the Airport Layout Plan (ALP) to depict as-built conditions as a
result of the project. These will include updating sheets as required to reflect the work
completed on the reconfigured taxiways/taxilanes. The CONSULTANT will attempt to
obtain the previous ALP CAD drawings to create a baseline in developing the as-built ALP.
If the previous ALP drawings cannot be obtained, the CONSULTANT will develop an ALP
based on the as-built conditions. If the digital copy of the existing ALP is not available, this
will be considered additional work to re-create a digital copy of the ALP. A scope and fee
will be developed at that time. The CLIENT will then submit a PDF copy to FAA for review
and comment. CONSULTANT will address the comments received from the FAA one time
and provide a PDF copy of the ALP for CLIENT and FAA signature.
2.10. Project Closeout
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Prepare the closeout documentation in accordance with the AIP Sponsor Guide Section 1600.
The CONSULTANT may prepare the closeout document within 90 days of final payment to
the contractor. Closeout documentation shall include, but may not be limited to, the following:
a. Sponsor Cover Letter
b. Final Project Cost Summary
c. Final SF-271 Form, Outlay Report and Request for Reimbursement for Construction
Projects
d. Final SF-425 Form, Federal Financial Report
e. Final Construction Report
f. Record Drawings
Assemble documentation for the project closeout once the project is complete. This will
include gathering all construction documentation, supplemental agreements (if applicable),
weekly reports, pay requests, testing result summaries, final certification documentation, and
change orders in preparation for grant closeout. The closeout elements include a project
summary, final certifications, summary of grant payments, and outlay report. This work
includes preparation of the documentation, coordination with the Airport and FAA for
review, and preparation of final documents for Airport approval. The CLIENT will furnish
copies of all administrative costs, as well as paperwork related to previous grant
reimbursement (drawdown) requests.
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I.B. ADDITIONAL SERVICES
Consulting services performed other than those authorized under Section I.A. shall not be considered part
of the Basic Services and may be authorized by the Sponsor as Additional Services. Additional Services
consist of those services, which are not generally considered to be Basic Services; or exceed the
requirements of the Basic Services; or are not definable prior to the commencement of the project; or vary
depending on the technique, procedures or schedule of the project contractor. Additional services may
consist of the following:
1. Additions to the project outside of this scope.
2. Any construction surveying required for the Project.
3. Additional geotechnical investigation required for the Project.
4. Hosting a pre-bid meeting.
5. Update Airfield Signage Plans.
6. Additional Field Investigation required beyond those specified.
7. Completion of additional special studies not identified in Section I.A..
8. Periodic completion of grant reimbursement requests (i.e. Credit Applications).
9. Attendance of additional meetings beyond those identified in the above scope.
10. All other services not specifically identified in Section I.A.
I.C. CONSIDERATION
The services described above in Section I.A. BASIC SERVICES shall be provided as follows:
TASK 1 – DESIGN SERVICES $ 77,000.00 (lump sum)
TASK 2 – CONSTRUCTION ENGINEERING $ 107,700.00 (hourly not to exceed)
TOTAL AUTHORIZED FEE $ 184,700.00
Funding Layout:
Estimated Federal AIP/BIL Share (90%) $ 166,230.00
Estimated Local Share (10%) $ 18,470.00
Progress payments shall be made in accordance with the fee schedule attached and Section 3 of the
Master Agreement.
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I.D. SCHEDULE
The consulting services authorized under Section I.A. will be performed under the following schedule or
as authorized by the CLIENT as the BASIC SERVICES proceed.
TASK SERVICE DESCRIPTION DATE
1 DESIGN AND BIDDING December 2022 – March 2023
30% Submittal January 6, 2023
90% Submittal February 9, 2023
Bid Opening March 17, 2023
Grant Application On or before March 31, 2023
2 CONSTRUCTION August 2023 – July 2024
I.E. AUTHORIZATION
Ames Bolton & Menk, Inc.
By: By:
John Haila Date
Mayor
Ronald A. Roetzel, P.E. Date
Aviation Services Manager
Attest:
Renee Hall Date
City Clerk
Attachments:
Exhibit I – Project Fee Breakdown
Exhibit II – Survey Limits
Exhibit III – Approximate Locations of Soil Borings and Pavement Cores
12/6/2022
11/24/2022
JPR/RAR
Sr. Eng.Sr. Eng.Design Eng.Eng. Tech.Surveyor Planner Admin.
1
1.1 2 6 8 0 0 0 0 16
1.2 4 20 10 0 0 0 4 38
1.3 0 0 6 0 30 0 0 36
1.4
1.5 0 1 4 0 0 0 0 5
1.6 0 4 8 0 0 0 0 12
1.7 0 2 8 0 0 0 2 12
1.8 0 4 16 0 0 0 2 22
1.9 0 2 6 0 0 0 2 10
1.10 0 16 70 20 0 0 4 110
1.11 2 16 36 24 0 0 4 82
1.12 0 1 2 0 0 0 8 11
1.13 0 2 6 0 0 0 8 16
1.14 0 4 6 0 0 0 4 14
1.15 0 2 6 0 0 0 4 12
1.16 0 6 6 0 0 0 4 16
1.17 0 4 4 0 0 0 4 12
1.18 0 2 4 0 0 0 4 10
1.19 0 8 12 0 0 0 4 24
1.20
8 100 218 44 30 0 58 458
$512.00 $5,400.00 $7,194.00 $1,100.00 $1,590.00 $0.00 $1,566.00 $17,362.00
$1,127.88 $11,895.66 $15,847.66 $2,423.19 $3,502.61 $0.00 $3,449.74 $38,246.75
$55,608.75
$8,341.31
$63,950.06
$5,000.00
$8,000.00
$13,000.00
$76,950.06
$77,000.00
Sr. Eng.Sr. Eng.Design Eng.Eng. Tech.Surveyor Planner Admin.
2
2.1 0 4 4 0 0 0 4 12
2.2 0 2 4 0 8 0 0 14
2.3 0 2 6 0 0 0 2 10
2.4 0 2 4 0 0 0 4 10
2.5 8 16 8 0 0 0 4 36
2.6
0 6 50 0 0 0 0
10 10 10 10 10 10 10
0 60 500 0 0 0 0 560
2.7 0 4 4 0 0 0 2 10
2.8 0 2 4 8 0 0 4 18
2.9 0 2 4 8 0 8 0 22
2.10 4 4 4 8 0 0 4 24
12 98 542 24 8 8 24 716
$768.00 $5,292.00 $17,886.00 $600.00 $424.00 $360.00 $648.00 $25,978.00
$1,691.83 $11,657.75 $39,401.07 $1,321.74 $934.03 $793.04 $1,427.48 $57,226.94
$83,204.94
$12,480.74
$95,685.68
$2,000.00
$10,000.00
$12,000.00
$107,685.68
$107,700.00
$184,700.00
Subtotal Task 1
ROUNDED TASK 1:
Construction Administration
Pre-Construction Meeting
Initial Construction Layout
Prepare Construction Management Plan (CMP)
Subtotal Task 2
Total Person Hours
Prepare Contract Manuals
Resident Project Representative Services
Total Direct Labor Cost
ROUNDED TASK 2:
Overhead
Subtotal Labor Cost
Prepare Advertisement for Bids and Bid Docs
Bid Review and Bid Tabulation
Prepare Recommendation for Award
Prepare Prelim. Plans, Specs., and Cost Est.
Prepare Final Plans, Specs., and Cost Est.
Prepare Disadvantaged Business Plan (DBE)
Electrical Engineering
Total Direct Labor Cost
Overhead
Subtotal Labor Cost
Direct Expenses
Modification of Airport Design Standards
Aeronautical Survey
Design & Bid Administration
Project Scoping
Topographical Survey
Geotechnical Investigation
Project Meetings and Coordination
Project Layout Sheet
FAA Design Report and Form 5100
Construction Safety and Phasing Plan (CSPP)
DATE:
PROJECT:
CLIENT:
Task Description Totals
Estimated Person Hours Required
Task
PROJECT FEE ESTIMATE
Task Task Description
Estimated Person Hours Required
Totals
Environmental Review, CATEX
Ames Municipal Airport
Reconstruct South Apron
Total Expenses Task 1
Respond to Bidders Questions
Prepare and Distribute Addendums
Bid Opening
PREPARED BY:
Prepare Grant Application
Project Closeout
Update Airport Layout Plan
Number of Days
Hours Per Day
Total Hours
Final Inspection and Documentation
As-Built Plans
Total Person Hours
Total Task 1 (Fixed Lump Sum)
Fixed Fee x Subtotal Labor Cost
Construction Management Services
Geotechnical Investigation
TOTAL PROJECT FEE
Total Expenses Task 2
Fixed Fee x Subtotal Labor Cost
Total Task 2 (Cost Plus a Fixed Fee, NTE)
Electrical Engineering
Direct Expenses
Geotechnical Investigation
H:\AMES\0T5128665\0_South Apron Reconstruct\A_Project Management\2_Contracts\Contract\WO\Ames-South Apron-Fee Analysis.xlsx
ITEM #: 28
DATE: 01-24-23
DEPT: W&PC
COUNCIL ACTION FORM
SUBJECT: ARCHITECTURAL SERVICES FOR WATER POLLUTION CONTROL
FACILITY ADMINISTRATION BUILDING RENOVATION
BACKGROUND:
The Water Pollution Control Facility (WPCF) Administration Building was constructed in
1988. Most of the interior finishes to the building are original and showing significant wear
and deterioration. The building originally housed the Laboratory Services Division , which
is now located in the Technical Services Complex on E. 5th Street.
On April 29, 2022, a request for proposals (RFP) for architectural services was issued for
the WPCF Administration Building Renovations. On May 27, 2022, the City received ten
proposals in response to the RFP. City staff reviewed the proposals and on July 26, 2022,
City Council awarded a contract to SVPA Architects Inc. of West Des Moines, Iowa, in an
amount not to exceed $86,100.
SVPA had been working through the initial design process through mid -October. At that
time, staff requested that SVPA pause work on the project. This request was made in
order to allow Strand Associates to assess the feasibility of using the area occupied by
the WPCF Administration Building for construction of future wastewater treatment
infrastructure as part of the WPCF Nutrient Modifications Phase 1.
In late December, Strand Associates made the recommendation to City staff that the
Administration Building be relocated, freeing up space for the new activated sludge
aeration basins. The cost of relocating the Administration Building is almost entirely offset
by avoided construction costs to relocate large diameter process piping, electrical duct
banks, fuel tanks, and roadways; and also avoid costly dirt work. Placing the aeration
basins in this area provides a much cleaner, more compact footprint for the modifications
and leaves space for future capacity expansions adjacent to the aeration basins that will
be constructed in the near future.
A Change Order is necessary to cancel the remaining architectural services and
reimbursable expenses from the contract with SVPA.
Original Contract Amount $86,100.00
Change Order #1
Design Services/Reimbursables ($65,065.03)
Revised Contract Amount $21,034.97
ALTERNATIVES:
1. Approve Change Order No. 1 deducting $65,065.03 from the contract with SVPA
Architects Inc. of West Des Moines, Iowa.
2. Do not approve the change order at this time.
CITY MANAGER’S RECOMMENDED ACTION:
Relocation of the Water Pollution Control Facility Administration Building to another
location on site will allow the current footprint of the building to be used for wastewater
treatment infrastructure. This will also allow a more cohesive layout for the Water Pollution
Control Facility Nutrient Modifications project. Therefore, it is the recommendation of the
City Manager that the City Council adopt Alternative No. 1 , as described above.
Conceptual layout of nutrient modification infrastructure
New aeration basins (red
and yellow) shown over
the outline of the existing
Administration Building.
1
ITEM#: 29
DATE: 01-24-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: 2021/22 CONCRETE STREET PAVEMENT IMPROVEMENTS
(S KELLOGG AVE AND N 2ND ST)
BACKGROUND:
This is an annual program to rehabilitate or reconstruct concrete street sections that
have deteriorated to prevent premature breakdown of the pavement. This work will
provide enhanced rideability to residents and visitors. This project is for S. Kellogg
Avenue (S. 2nd Street to S. 3rd Street) and N. 2nd Street (Maple Avenue to Elm
Avenue). The project included reconstruction of the street pavement with 8 inches of
new concrete pavement, storm sewer improvements, sanitary sewer manhole
replacements, water main service transfers, and ADA sidewalk ramp improvements.
On February 22 , 2022, City Council awarded the project to All Star Concrete of
Johnston, Iowa, in the amount of $967,416.31. Change Order 1 was administratively
approved by staff (a reduction of $150.86). This change order was for additional
watermain, a hydrant assembly, and a deduct in storm sewer pipe construction.
Change Order 2 (Balancing) reflects the final field measured quantities, resulting in a
contract reduction of $93,223.97, bringing the final contract amount to $874,041.48.
This reduction was due to the reevaluation of existing utilities in the intersection of N. 2nd
Street and N. Elm Avenue and determining the condition of the utilities would allow
them to remain in place.
Revenue and expenses associated with this program are estimated as follows:
Available Revenue Estimated Expenses
G.O. Bonds
Water Utility Funds
$ 900,000
100,000 Sanitary Utility Funds 65,000
Original Construction Contract $ 967,416.31
Change Order 1 (deduct) (150.86)
Change Order 2 (deduct) (93,223.97)
Total Construction Contract $874,041.48
Engineering/Administration 142,150.00
TOTAL $1,065,000 $1,016,191.48
2
ALTERNATIVES:
1. a. Approve Change Order 2 for the 2021/22 Concrete Street Pavement
Improvements (S Kellogg Ave and N 2nd St), a reduction in the amount of
$93,223.97
b. Accept the 2021/22 Concrete Street Pavement Improvements (S Kellogg Ave
and N 2nd St) as completed by All Star Concrete, of Johnston, Iowa, in the
amount of $874,041.48.
2. Direct staff to pursue modifications to the project.
CITY MANAGER’S RECOMMENDED ACTION:
This project has been completed in accordance with the approved plans and
specifications. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1, as described above.
ITEM #: 30
DATE: 01-24-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: SOUTH GRAND AVENUE EXTENSION – 0.1 MILES NORTH OF
SOUTH 16TH STREET NORTH 0.54 MILES TO SOUTH 5TH STREET –
CHANGE ORDER NO. 5
BACKGROUND:
This project is part of the extension of South Grand Avenue from S 3rd Street to S 16th
Street and associated projects to extend S 5th Street and for intersection improvements
at S 16th Street/S Duff Avenue. This project includes the extension of South Grand
Avenue from South 5th Street to 0.1 North of South 16th Street.
On March 10, 2020, City Council awarded the contract to Peterson Contractors, Inc., of
Reinbeck, Iowa, in the amount of $9,368,716.27. Five change orders have been
approved:
• CO No. 1: $16,286.26 - irrigation and electrical repair, adding a stabilized
construction entrance, and removing concrete foundation.
• CO No. 2: $1,050 - install a subdrain outlet.
• CO No. 3: $2,090 - removal of existing timber pile in Ioway Creek channel.
• CO No. 4: $24,417.58 – adding concrete structure thermal protection and changing
the symbols and legends from paint to thermoplastic.
• CO No. 5: $24,466.20 - changing bridge deck sealant as recommended by Iowa
DOT.
Change order No. 6 (this action), is the balancing change order for this project and is a
deduction in the amount of $553,461.68 bringing the total construction cost of the
Grand Ave. Extension with change orders to $8,883,564.62. Major items in Change
Order No. 6 include savings in the Ioway Creek pedestrian bridge and a reduction in field
measured quantities.
A summary of revenues and projected expenses is shown below:
Activity Expenses Revenue
S Grand Extension (Completed) 8,883,564.62
TOTAL $20,222,055.91 $20,236,485
ALTERNATIVES:
1. Approve Change Order No. 6 is a deduction in the amount of $553,461.68 to the
contract with Peterson Contractors, Inc. for the S. Grand Avenue Extension project
for savings in the Ioway creek pedestrian bridge and a reduction in field measured
quantities
2. Direct staff to pursue changes to the project.
CITY MANAGER'S RECOMMENDED ACTION:
This project is required to pass Iowa DOT audit prior to final acceptance, which is currently
in process for final close-out. Approving this change order will allow the project budget to
be updated while completing the audit. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1, as described above.
1
ITEM #: 31
DATE: 01-24-23
DEPT: W&PC
COUNCIL ACTION FORM
SUBJECT: WATER POLLUTION CONTROL FACILITY SLUDGE PUMPING
BUILDING IMPROVEMENTS PROJECT FINAL COMPLETION
BACKGROUND:
The Water Pollution Control Facility (WPC) sludge pumping building houses a variety of
equipment that has become degraded over time. On July 13, 2021, the City Council
awarded a contract to Woodruff Construction to replace three pumps, 17 valves, floor
grating located over the intermediate and final clarifier scum pits, and install scum pit
covers in this building. In addition to the equipment replacement, the building basement,
stairwell, and piping had all existing coatings removed and re-coated.
All work under this contract was completed in accordance with the plans and
specifications. An Engineer’s Certificate of Final Completion has been issued.
Project Expenses
Construction $ 369,700.00
Change Order(s) 8,326.24
Total Expenses $ 378,026.24
The authorized project budget is shown below. The project was designed in-house, so
there are no engineering fees.
Authorized Budget
FY 2020/21 CIP $ 183,000
Digester Improvements CIP Savings 182,742
Digester Cover Insurance Reimbursement 83,330
Total Project Budget $ 449,072
2
The remaining balance of funds in the project account will be used to replace the scum
cover pits and other valves; all work that will be performed by City staff.
ALTERNATIVES:
1. Accept final completion of the Sludge Pumping Building Improvements Project in the
amount of $378,026.24 and authorize final payment and release of retainage, in
accordance with the contract, to Woodruff Construction, Inc.
2. Do not accept completion of the Sludge Pumping Building Improvements Project at
this time.
CITY MANAGER’S RECOMMENDED ACTION:
All work on the project has been satisfactorily completed, and an Engineer’s Statement
of Completion has been issued. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1, as described above.
1
ITEM#: 32
DATE: 01-24-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: 2021/22 SEAL COAT STREET PAVEMENT IMPROVEMENTS –
(STAFFORD AVE – E 13TH ST TO SOUTH END)
BACKGROUND:
This is the annual program for removal of built-up seal coat and reconstruction with an
asphalt surface. This program restores surface texture, corrects structural deficiencies,
and increases life expectancy of these streets. This project was on Stafford Avenue,
south of E 13th Street.
On February 8, 2022, City Council awarded the contract to Manatt’s Inc., of Ames, Iowa ,
in the amount of $990,785.14. Three change orders were administratively approved by
staff. Change Order No. 1, in the amount of $8,489.80, was to remove and replace
sanitary sewer services. Change Order No. 2, in the amount of $2,619.46, was for an
additional water service. Change Order No. 3 (balancing) is a deduction in the amount of
$12,904.26, which reflects the actual measured quantities completed during construction.
Construction was completed in the amount of $988,990.14.
Revenue and expenses associated with this program are estimated as follows:
Available
Revenue
Estimated
Expenses
2021/22 Seal Coat Imp. (G.O. Bonds)
2021/22 Water System Imp. (Water Utility Fund)
$ 750,000
388,537
Original Construction Contract $ 990,785.14
Change Order #1 8,489.80
Change Order #2 2,619.46
Change Order #3 (12,904.26)
Total Construction Contract $988,990.14
Engineering/Administration $ 148,350.00
$1,138,537 $1,137,340.14
ALTERNATIVES:
1. Accept the 2021/22 Seal Coat Street Pavement Improvement (Stafford Ave – E
13th St to South End) project as completed by Manatt’s Inc. of Ames, Iowa , in the
amount of $988,990.14.
2
2. Direct staff to pursue changes to the project.
CITY MANAGER’S RECOMMENDED ACTION:
This project was completed in accordance with the approved plans and specifications.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
ITEM#: 33
DATE: 01-24-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: 2018/19 SHARED USE PATH EXPANSION – TRAIL CONNECTION SOUTH
OF LINCOLN WAY (BEEDLE DRIVE TO FRANKLIN PARK)
BACKGROUND:
This program provides for construction of shared use paths on street right -of-way, adjacent
to streets and through greenbelts. The Transportation Plan identifies those paths that
separate bicycle traffic from higher-speed automobile traffic. The location for construction
of a shared use path with this project was south of Lincoln Way between Beedle Drive
and Franklin Park.
On September 22, 2020, City Council awarded the project to Howrey Construction, Inc. of
Rockwell City, Iowa, in the amount of $264,834.60. One change order has been approved
for a decrease of ($29,185.50) to reflect final measured quantities, bringing the final
construction cost to $235,649.10.
Revenues and expenses for this project are shown below:
Revenue Expenses
Construction $ 235,649.10
ALTERNATIVES:
1. Accept the 2018/19 Shared Use Path System Expansion – Trail Connection South of
Lincoln Way (Beedle Drive to Franklin Park) project as completed by Howrey
Construction, Inc. of Rockwell City, Iowa, in the amount of $235,649.10.
2. Direct staff to pursue modification to the project.
CITY MANAGER’S RECOMMENDED ACTION:
The project has now been completed in accordance with the approved plans and
specifications. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1, as noted above.
1
ITEM #: 34
DATE: 01-24-23
DEPT: P&H
COUNCIL ACTION FORM
SUBJECT: APPROVAL OF 2022 ANNUAL CERTIFIED LOCAL GOVERNMENT
REPORT INCLUDING 2023 WORK PLAN
BACKGROUND:
Under the Certified Local Government (CLG) Agreement with the State Historic
Preservation Office (SHPO), local governments and their Historic Preservation
Commissions (HPCs) are responsible for submitting an annual report documenting the
City’s and Commission’s preservation work during the previous calendar year. The report
documents that the City has met the requirements of the CLG program and is in good
standing. The report also includes a Work Plan for 2023.
SHPO requires that an HPC representative provide details of the HPC’s 2022
accomplishments and the Work Plan for 2023 to the City Council, followed by the
Mayor acknowledging completion of this requirement.
The Ames Historic Preservation Commission (HPC) met on November 14 and December
12, 2022, to develop and approve the 2023 Work Plan, based upon the Ames
Comprehensive Historic Preservation Plan Goals and Objectives (updated in 2021). The
HPC documented its accomplishments for 2022 at its meeting on January 9, 2023.
Attachment A is the portion of the CLG Report that addresses the accomplishments,
successes, and challenges of the previous calendar year (2022). The primary discussion
topic for success and challenges was the work related to the Historic Resource Survey
for the Chautauqua Park – Ridgewood Neighborhood, partially funded by a $14,000 state
grant. The project included research and neighborhood outreach along with preparation
and submittal of the survey for state approval.
The conclusion of staff and the HPC was that the historic resource survey project itself
was valuable to the understanding of the neighborhood’s history and that of the City’s
history. However, it was also concluded that any future grant application would need to
have better administrative understanding of the City as the grant recipient and to
approach the work differently than to rely on HPC volunteers as project lead, student
interns employed by the City, and staff.
With City Council’s approval of the CLG report, a work plan will be approved for the HPC
during the upcoming year. Attachment B is the summary of the 2022 Work Plan and
includes the proposed 2023 Work Plan. The Work Plan does not include any requests for
funding beyond the annual $2,000 appropriation for awards, outreach, and education.
Notable new initiatives for the 2023 Work Plan include:
2
• Follow-up on the Chautauqua Park – Ridgewood Intensive Survey. Determine if
the neighborhood supports a National Register nomination and/or a Local Historic
District overlay. Pursue grant funding for preparation of a nomination to the
National Register, if supported by the neighborhood and City Council; (Note a grant
application naming the City as the recipient is subject to City Council authorization)
• Distribute educational materials to Old Town property owners and residents on
preserving and improving historic properties;
• Collaborate with the Ames History Museum and Ames Chamber of Commerce to
host a community “history” event during Historic Preservation Month (May); and
• Participate in the City’s Climate Action Plan by providing comments on the role of
Historic Preservation actions to support energy savings and renewal as part of the
City’s Climate Action Plan.
ALTERNATIVES:
1. Approve the 2022 accomplishments of the Historic Preservation Commission
(HPC) and the Work Plan for 2023 as described in the 2022 Certified Local
Government Report, and direct the Mayor to acknowledge completion of the report
for staff to submit the report to the state
2. Refer the 2022 CLG Report back to the Historic Preservation Commission (HPC)
and/or staff for revisions.
CITY MANAGER’S RECOMMENDED ACTION:
The HPC has documented its accomplishments for 2022 and has developed a 2023 Work
Plan that represents its priorities for the current calendar year. The Work Plan focuses on
resources utilized by the HPC and does not require additional City resources beyond
planned staff time for support of the HPC. Therefore, it is the recommendation of the City
Manager that the City Council approve Alternative #1.
3
Attachment A -Accomplishments (Excerpt of the 2022 CLG Report)
8.1 Describe the city, county, LUD, and/or historic preservation commission’s
historic preservation planning activities in this calendar year.
• In December 2021, the Ames City Council adopted Ames Plan 2040, (the City’s
Comprehensive Plan) to guide the city over the next 20 years. It recognizes the Ames
Comprehensive Historic Preservation Plan & Report as a guide for City priorities
related to historically significant structures.
• 2022 Work Plan- In March 2022, the Ames Historic Preservation Commission
approved the 2022 Work Plan for the year and identified successes and challenges
from 2021.
• Awards Program- Nominations for the 2022 Annual Historic Preservation Awards
Program were open in January and February; however, no nominations were
received. Therefore, no awards were conveyed for 2022.
• Subcommittees were established for the following purposes: Guiding review of Ames
Municipal Code, Chapter 31 Historic Preservation; Providing CLG Grant training and
oversight; and Planning of an educational event in 2023.
• National Historic Preservation Month Proclamation- On April 26, 2022, the City
Council made a proclamation in observance of May being National Historic
Preservation Month.
• Review of the Historic Preservation chapter (Chapter 31) in the Ames Municipal Code
was a standing agenda item. Each meeting included a review of various sections.
• Discussed opportunities for a Community Education event in 2023 and did preliminary
planning for an event to be held in May 2023.
• 2023 Work Plan- In November and December 2022, the Ames Historic Preservation
Commission discussed and approved the 2023 Work Plan for 2023.
• The Ames City Council approved a fiscal year 2022/23 budget of $2000 for historic
preservation activities. The funding is to be used for training and attendance at
conferences for members of the Ames Historic Preservation Commission, as well as
the Historic Preservation Annual Awards Program, publications, and other educational
programs.
• Additionally, the Ames City Council funded $49,102 to the Ames History Museum for
the following contracted services for the 2022 calendar year:
o Display of six virtual or in-person exhibits;
o Posting of 250 photos or stories on social media or the website;
o Presentation of 30 programs;
o Response to no fewer than 100 research requests;
o Providing 75,000 public interactions through programs, exhibits, online
posts and resources, and research assistance;
o Hosting two programs related to the 19th Amendment;
o Storing and preserving 4,000+ Ames history artifacts and archives including
City of Ames records;
4
o Cataloging at least 250 historical Ames collections objects;
o Partnering with no fewer than five community organizations, once in the first
half of 2022 and again in the second half of 2022, for programs or special
projects;
o Reaching all five public elementary schools with 3rd grade programming;
and
o Reaching 50% of Ames Community School District Third Grade classes
with Ames History Programming.
8.2 Describe the city, county, LUD, and/or historic preservation commission’s
assistance on preservation issues or projects in this calendar year. Please be
specific (address(es) of property(ies), what was the issue(s), what technical
assistance was provided?
• Members of the Ames Historic Preservation Commission (HPC) and City staff met
with the individual owners of property in the Old Town Historic District to review
applications for the following:
o Alterations to an existing rear deck (809 Burnett Avenue, deck); and
o Construction of new brick fencing in the rear yard (802 Burnett Avenue, fence).
A Certificate of Appropriateness was issued by the Commission or staff, for each
project. A total of two Certificates were issued in 2022.
• Several training sessions were held by HPC professionals [Mary Jo Winder, Susan
Minks, and Ted Grevstad-Nordbrock (former HPC member)] for student investigators
completing the Intensive Level Survey of the Chautauqua Park and Ridgewood
Additions.
• Chautauqua Park-Ridgewood Intensive Level Survey.
• HPC professionals provided review and editing of materials produced for the
Chautauqua Park-Ridgewood Intensive Level Survey.
• The HPC approved the nomination of Pi Kappa Alpha Fraternity House at 2112
Lincoln Way to the National Register of Historic Places.
• The HPC recommended approval of an amendment to the City’s Downtown Façade
Grant program to include eligibility for the rehabilitation of historically significant
character defining features.
• Ames City Council approved modifying the Downtown Façade Grant Program to allow
for qualifying rehabilitation façade grants for contributing structures to the National
Historic District.
8.3 Describe the city, county, LUD, and/or historic preservation commission’s
public education programs in this calendar year.
Please provide specific details such as date of event, description of the event, how many
people participated, whether the commission partnered with other organizations)
• A Neighborhood meeting was held to convey findings of the Chautauqua Park-
Ridgewood Intensive Level Survey to property owners and other interested parties.
5
Two Historic Preservation Commission members participated in the presentation
along with City staff. A total of five HPC members were in attendance. A handout was
distributed that described the difference between a National Register Historic District
and a Local Historic District.
9. Are there any particular issues, challenges, and/or successes your preservation
commission has encountered or accomplished this year?
Successes-
• A notable success for 2022, was the completion of an Intensive Level Survey of the
Chautauqua Park and Ridgewood Additions, which included 150 properties. The
Survey was funded through a CLG Grant, in the amount of $14,000 (the second
largest grant award in the State’s 2021 annual program), and in-kind donation of
volunteer hours. The effort utilized graduate students (as City employees) to do the
investigative work. Historic Preservation Commission members participated in the
project with a focus on review of consistency with the Department of the Interior
Standards as historic preservation professionals. The project was managed through
the City’s Planning and Housing Department.
• A Neighborhood Meeting was held in October 2022 to discuss the findings with the
neighborhood. The meeting was well-attended and a poll of those in attendance
indicated supportive of proceeding with a National Register nomination.
• Additionally,
o The City of Ames continues to provide funding to the Ames Historical Museum
for a variety of services including education and research.
o The Ames Historic Preservation Commission received a presentation on the
City’s Climate Action Plan.
o The City of Ames Historic Preservation Commission had representation by
Mary Jo Winder at the 2022 Preserve Iowa Summit in Mason City, Iowa, held
on June 2-4, 2022 and at the (NAPC) Commission Assistance and Mentorship
Program (CAMP) held in Van Horne, Iowa on April 30, 2022.
o Granting Certificates of Appropriateness. Review of applications resulted in
the timely issuance of two Certificates of Appropriateness for two properties.
o The Historic Preservation webpage on the City of Ames website continues to
be regularly updated. It is frequented by the public and the Commission as a
tool for public awareness about historic preservation in Ames.
Challenges-
• It was not anticipated by the HPC or City planning staff that the graduate students
hired to do the investigative work for the Intensive Level Survey of the Chautauqua
Park and Ridgewood Additions would have to be hired as City employees, with the
work being done in-house. This meant that the work also had to be managed by City
staff. As a result, City staff contributed a substantial number of in-kind volunteer hours
toward the successful completion of the project, which was not anticipated. Although
the opportunity to provide a hands-on learning experience for one or two students in
historic preservation was achieved, it is likely that future surveys or nominations would
be administered differently by the City and may rely upon a consultant.
6
• Due to Human Resources protocols, the expectations of management and how the
students would be hired was unclear and the project had to be managed differently.
Due to these conflicts, the outcome of the project was managed more by the city,
rather than the commission and Mary Jo Winder, project manager. In conclusion, for
future projects related to CLG grants, there will be evaluations from City and
Commission resources and hiring practices.
• Having access to proper forms from the SHPO did cause a delay and rework of some
of the survey project.
7
Attachment B- Work Plan (Excerpt of the 2022 CLG Report)
18. Each CLG was asked to provide a work plan last year. Please provide a self-
assessment of your progress on the initiatives and programs you identified last
year. Were you able to accomplish much of what you set out to do? If not, what
would help you fulfill this in next year’s work plan?
2022 WORK PLAN – [ACHPP” = Ames Comprehensive Historic Preservation Plan]
Educate the Public Concerning the Value and Benefit of Historic Preservation.
[GOAL #4, ACHPP]
• Facilitate the dissemination of historic preservation information. [Objective 4.C,
ACHPP]
o Collaborate with the Ames History Museum and Iowa State University on
resources and possible joint projects.
o Involve Iowa State University students in historic preservation for the
community.
• Continue with funding for training of Commission members and developing
educational resources about Ames history and historic resources. [Objective 4.A,
ACHPP]
• Participate in educational opportunities afforded by the by the 2022 Preserve Iowa
Summit Continue Historic Preservation Commission Annual Historic Preservation
Awards Program, and present awards with the Mayor at a City Council meeting
in April or May.
• Continue to recognize May as Preservation Month with a Proclamation by City
Council.
• Seek speakers for presentations of timely preservation topics in Ames. [Objective
4.A, ACHPP]
• Seek membership in the National Alliance of Preservation Commissions.
*Assessment of Progress in 2022:
• Dissemination of Information- The Ames City Council funded $49,102 to the
Ames History Museum for the dissemination of historic preservation information
as described in question 8.1.
o The HPC is collaborating with the Ames History Museum on an
educational event in 2023.
o Two graduate students were utilized as investigators for the Chautauqua
Park- Ridgewood Intensive Survey.
• Training- Funding for HPC training was included in the City budget by the Ames
City Council. One commission member was able to participate in the 2022
Preserve Iowa Summit in Mason City, Iowa, held on June 2-4, 2022 and in the
(NAPC) Commission Assistance and Mentorship Program (CAMP) held in Van
Horne, Iowa on April 30, 2022.
• Awards- The 2022 Awards Program did not receive any nominations.
Therefore, no awards were granted in 2022.
8
• Proclamation- The Mayor and City Council made a proclamation to recognize
May as Preservation Month.
• NAPC- In July, the HPC joined the National Alliance of Preservation
Commissions.
Promote the Economic Development and Vitality of the City through Historic
Preservation. [GOAL #6, ACHPP]
• Partner with Ames Main Street to offer a presentation on the use of tax credits
available for properties in both the Old Town Historic District and the Ames
Main Street Historic District. [Objective 4.A, ACHPP]
• Continue granting Certificates of Appropriateness in a timely manner. Make
resources readily available (such as, handouts with illustrations [Objective
3.B.1, ACHPP]) to enable the public to be more aware and compliance more
easily understood with design guidelines and design standards.
*Assessment of Progress in 2022:
• The HPC is partnering with the Ames History Museum and the Ames Chamber
of Commerce in planning an educational event in May 2023.
• Certificates of Appropriateness (COA) - The timely granting of COAs continued
in 2022 as in past years. City staff has the authority in Chapter 31 to issue a
COA for alterations to existing structures provided the alterations are consistent
with the Design Guidelines and Design Criteria. Approval from the Historic
Preservation Commission is required for all new construction or any building
addition that increases the amount of gross floor area.
Enhance municipal policies to protect historic resources and implement
policies through identification, effective legislation, and efficient regulatory
measures. [GOAL #3, ACHPP]
• Conduct surveys of historic resources with the support of City Council, and
grant funding. [Objective 3.A & 3.A.1 & 3.C.1]
o Continue to improve Ames inventories of historic properties through an
Intensive Survey of Chautauqua Park/Ridgewood neighborhood.
[Objective 3.A & GOAL #2, ACHPP]
o Successfully complete intensive survey of Chautauqua Park/Ridgewood
neighborhood by August 31, 2023.
• Work with Staff to revise the Downtown Façade Grant program to include the
preservation of historic character-defining elements, as features available for
funding. [GOAL #3 & Objective 3.D, GOAL #2, & Objective 6.C, ACHPP]
• Address internal inconsistencies, when identified, with updated Chapter 31
design guidelines to reflect the compatible use of new materials, technologies,
and sustainability measures. [Objective 3.B.1, ACHPP]
o Review Chapter 31 for clarity and conciseness. Explore revisions to
make it more user-friendly.
9
*Assessment of Progress in 2022:
• Surveys of Historic Resources- A notable success for 2022, was the completion
of an Intensive Level Survey of the Chautauqua Park and Ridgewood
Additions, which included 150 properties. A Neighborhood Meeting was held in
October 2022 to discuss the findings with the neighborhood. The meeting was
well-attended and a poll of those in attendance indicated supportive of
proceeding with a National Register nomination.
• A subpage was added to the City’s webpage with links to past historic surveys
and National Register nominations.
• The City’s Downtown Façade Grant program was amended to include eligibility
for the rehabilitation of historically significant character defining features.
• Chapter 31 continued to be reviewed during 2022.
Continue to Use the Ames Comprehensive Historic Preservation Plan as a
Working Document. [Objective 5.C, ACHPP]
• Review the Ames Comprehensive Historic Preservation Plan Report and
determine next year’s priorities and work plan, in November or December.
[Objective 5.C.1, ACHPP]
• Obtain approval from the City Council for priorities determined by the
Commission following each review of the Ames Comprehensive Historic
Preservation Plan Report. [Objective 5.C.2, ACHPP]
*Assessment of Progress in 2022:
• In November and December 2022, the Ames Historic Preservation
Commission discussed and approved the 2023 Work Plan for 2023, based
upon the priorities in the Ames Comprehensive Historic Preservation Plan.
• Approval from the City Council for the 2023 Work Plan will be on the City
Council Agenda for January 24.
19. Each commission should develop a work plan for the coming year. This work
plan should include the project(s), initiatives, and programs you plan to begin or
complete. Also discuss your plan for obtaining historic preservation training in
2023. Please attach your work plan to your annual report.
2023 WORK PLAN – [Note: “ACHPP” = Ames Comprehensive Historic Preservation
Plan]
Educate the Public Concerning the Value and Benefit of Historic Preservation
[GOAL #4, ACHPP]
• Facilitate the dissemination of historic preservation information. [Objective 4.C,
ACHPP]
o Collaborate with the Ames History Museum to host a community “history”
event in 2023. [Objective 4.A, & 1.C, ACHPP].
o Hold an information session for the South Brookside Neighborhood
Association to determine if the Chautauqua Park – Ridgewood community
10
supports nomination to the National Register and/or pursuing protection of
their neighborhood through a Local Historic District overlay. Pursue grant
funding for preparation of a nomination to the National Register, if supported
by the Chautauqua Park – Ridgewood community and the City Council.
[Objectives 3C.1 & 2D.1 ACHPP]
o Reach out to Old Town Historic District property owners with educational
materials on preserving and improving historic properties. [Objective 2.C &
4.C, ACHPP]
o Continue to keep the Historic Preservation webpages updated. [Objective
4.B & C, ACHPP]
o Explore hosting a National Alliance of Preservation Commissions (NAPC)
Commission Assistance and Mentorship Program (CAMP) or Webinar.
[Objective 4.A, ACHPP]
• Continue with funding for training of Commission members and developing
educational resources about Ames history and historic resources. [Objective
4.C, ACHPP]
• Participate in educational opportunities afforded by the 2023 Preserve Iowa
Summit, June 1-3 in Sioux City IA. [Objective 5.A, ACHPP]
• Continue Historic Preservation Commission Annual Historic Preservation
Awards Program, and present awards with the Mayor at a City Council meeting
in April or May. [Objective 4.C, ACHPP]
• Continue to recognize May as Preservation Month with a Proclamation by City
Council. [Objective 4.C, ACHPP]
• Continue membership in the National Alliance of Preservation Commissions.
[Objective 5.A, ACHPP]
Promote the Economic Development and Vitality of the City through Historic
Preservation [GOAL #6, ACHPP]
• Review Tax Credit speaker opportunities for 2023. [Objective 2.B & 4.A,
ACHPP]
• Continue granting Certificates of Appropriateness in a timely manner.
[Objective 3.E, ACHPP]
Enhance municipal policies to protect historic resources and implement
policies through identification, effective legislation, and efficient regulatory
measures. [GOAL #3, ACHPP]
• Continue review of Chapter 31.
• Continue to review and participate in the City’s Climate Action Plan and provide
comments on the role of Historic Preservation actions to support energy
savings and renewal. [Objective 6.B, ACHHP]
Continue to Use the Ames Comprehensive Historic Preservation Plan as a
Working Document. [Objective 5.C, ACHPP]
11
• Review the Ames Comprehensive Historic Preservation Plan Report and
determine next year’s priorities and work plan, in November or December.
[Objective 5.C.1, ACHPP]
• Obtain approval from the City Council for priorities determined by the
Commission following each review of the Ames Comprehensive Historic
Preservation Plan Report. [Objective 5.C.2, ACHPP]
12
Mayor’s Signature Page
1
ITEM #: 36
DATE: 01-24-23
DEPT: P&H
COUNCIL ACTION FORM
SUBJECT: PROVIDERS/PUBLIC INPUT FOLLOW-UP REGARDING HOME
AMERICAN RESCUE PROGRAM (HOME-ARP) ALLOCATION PLAN
BACKGROUND:
In September 2021, the City of Ames was officially notified that we would receive
$1,269,248 of the HOME-ARP funding. This funding is in addition to the City’s regular
HOME funding. Congress appropriated HOME-ARP funding as part of the American
Rescue Plan (ARP) Act to give qualified participating jurisdictions (PJs) significant new
resources to address their homeless assistance needs by creating various affordable
housing options. In October 2021, the City signed and returned the HOME-APR Grant
Agreement with HUD for this special one-time round of funding.
With the approval of the HOME-ARP Grant Agreement, the City as the PJ is responsible
for ensuring that all grant funds are used in accordance with all program requirements
and is a legally binding agreement between the Department of Housing and Urban
Development and the City of Ames.
HOME-ARP funds must be used for individuals or families from the following qualifying
populations (QPs):
1) homeless;
2) at risk of homelessness;
3) fleeing or attempting to flee domestic violence, dating violence, sexual assault,
stalking, or human trafficking;
4) other populations where providing assistance would prevent the family’s homelessness
or would serve those with the greatest risk of housing instability including veterans and
families their veteran families.
HOME-ARP funds can be used for the following four-eligible activities:
1. the production or preservation of affordable rental housing.
2. tenant-based rental assistance (TBRA);
3. supportive services (including homeless prevention services and housing
counseling services); and
4. the purchase or development of non-congregate shelters for individuals and families
experiencing homelessness.
ARP can provide up to 5 percent of the grant for the operating cost of Community Housing
Development Organizations (CHDOs) and other non -profit organizations, including
homeless providers. Five percent of the funds are also available to these organizations
for administrative capacity building. Additionally, HOME-ARP provides up to 15 percent
2
of the allocation for the administrative and planning cost of the participating jurisdiction
(PJ) and sub-recipients administering all or a portion of the grant.
HUD has published very detailed and very restrictive program regulations and
requirements. There are four (4) very specific requirements:
1) The Allocation Plan must be submitted to HUD by March 31, 2023;
2) All funds must be expended by September 30, 2030, and any remaining funds will be
returned to the US Treasury;
3) PJs must conduct stakeholder consultations to gain feedback on the community needs
of the funding, and
4) HUD must approve the Allocation Plan before funds are made available.
In addition to these requirements, the City will be required to amend its 2021 -2022
CDBG/HOME Annual Action Plan to include all activities to be implemented.
To date, the staff has participated in several HOME-ARP Webinars and has contacted
PJs across the country to gain knowledge and expertise in the complexities of the
program requirements and processes.
PUBLIC OUTREACH:
As part of the HOME-ARP consultation outreach process (# 3 requirement above), the
staff notified and invited through email and postcard mailings approximately fifty-two (52)
local agencies that included: Continuum of Care Agencies, Veteran Groups, Domestic
Violence-Human trafficking, Homeless Providers, Churches, Low-Income Housing
Providers, and other various human service agencies to attend one special stakeholder
public forum on January 9th.
Additionally, through emails and social media announcements, staff invited the general
public, neighborhood groups, and other activist groups to two public forums held on
January 12th. All three forums were held at the Ames Public Library. Additionally, staff
sought input through online surveys for both stakeholder agencies and the general public
from through January 18th.
The following agenda was presented, and the forum attendees were given the opportunity
to participate in a group discussion regarding the agenda items:
1. Welcome, Introductions, and Meeting Purpose
2. Overview of the HOME-ARP Program
3. HOME-APR Qualifying Populations and Eligible Uses
4. Discussion of Needs and Priorities /Group feedback
5. Tentative Timeline for next steps
The stakeholders’ forum was videotaped and is available on the Housing Division’s
website at wwww.cityofames.org/housing.
Stakeholder Feedback
At the January 9th stakeholder public forum, 25 persons attend. Twenty-two (22)
stakeholder agencies: CFR, YSS, Martha’s House of Hope, Good Neighborhood, The
Bridge, Story County General Assistance, Story County Public Health, Salvation Army,
ACCESS, Central Iowa Regional Authority (CIRHA), MICA, Legal Aid Society and Wings
3
of Refuge. Three were from “Other groups”: Ames Chamber of Commerce, Story County
Housing Trust Fund, and Home Allies. Due to the limited amount of HOME-ARP
funding (approximately $1,078,861, after administration), the two main
conversations of the forums were to gain feedback on prioritizing the top qualifying
populations (QPs) and the top eligible activities that should be addressed.
1. The top QPs were:
• #1 was Individuals experiencing homelessness (sheltered and unsheltered)
• #2 was Supportive Services (legal, job training, mental health services, etc.)
2. The top eligible activities were:
• #1 was Non-Congregate Shelters
• #2 was the Production of Affordable rental housing
• #3 was Supportive Services.
General Public Feedback
At the January 12th general public forums, 4 persons attended (3 at mid-day and 1 in the
evening) representing: AMOS, and The Bridge Home.
1. The top QPs were:
• #1 was individuals experiencing homelessness (sheltered and unsheltered)
and individuals at risk of homelessness
• #2 was persons fleeing or attempting to flee domestic violence, dating
violence, sexual assault, stalking, or human trafficking.
2. The top eligible activities were:
• #1 was non-congregate shelters
• #2 was a split between the Production of affordable rental housing and TBRA
• #3 was supportive services.
On-Line Public Survey Feedback
From the online surveys, there were sixty-one (61) responses (55-Public and 6
Stakeholders). The online Public Survey asked respondents to 1) rank the most important
needs for HOME-ARP funds for the community and; 2) list their top five supportive service
needs to support housing needs in Ames.
1. The top eligible activities were:
• #1 was the production of and preservation of affordable rental housing
• #2 was TBRA
• #3 was non-congregate shelter
• #4 was Supportive Services 2. The top five Support Services needs were:
• #1 mental health services;
• #2 childcare;
• #3 employment assistance and job training;
• #4 housing search assistance, and counseling
• #5 was a tie of the following: Food Assistance, Case Management,
Transportation, and Life Skills training.
4
On-Line Stakeholders Feedback
1. The eligible activities were:
• #1 was Non-Congregate Shelter,
• #2 was the Production of and Preservation of Affordable Rental Housing, and
• #3 was TBRA.
Summary of Feedback From Stakeholders and Public
The feedback from stakeholders and the public seems to indicate that the primary
QPs focus is homeless populations and at-risk homelessness populations, while
the primary activities are Non-Congregate Shelter, Production and Preservation of
Affordable Rental Housing. TBRA and Supportive Services were next in priority.
Staff Comments:
After reviewing the housing needs data in the City’s current 2019 -2023 Consolidated
Plan, the most current projects and programs in our 2021 -2023 Annual Actions Plans,
and feedback from the City’s ASSET Team; staff believes the HOME- ARP funding should
be used to address the following:
1. Qualifying Populations:
• #1 Homeless individuals and families, individuals, and families at risk of
homelessness,
• #2 Persons fleeing or attempting to flee domestic violence, dating violence, sexual
assault, stalking, or human trafficking
2. Eligible Activities:
• #1 Non-Congregate Shelter (for both Homeless and Persons fleeing violence)
Staff’s rationale for proposing these QPs priorities and eligible activities are as follows:
• These activities are consistence with the goals and priorities in the City’s 2019 -
2023 5-Year Consolidate Plan.
• Since the City is currently using our regular HOME allocation to partner with a
developer to increase the supply of low-income multi-family units in the Baker
Subdivision, the focus of this ARP funding can be directed toward providing Non-
Congregate Shelters to include populations fleeing violence.
• The City’s future regular HOME allocations can be used for Tenant Based Rental
Assistance (TBRA) for needy individuals and families at the very low and low-
income levels.
• The use of one-time funds should be used for one-time expenditures, such as for
capital improvements. If used for operating costs, there will be a challenge
identifying future funding to continue the services once the HOME ARP funds are
depleted.
• The ASSET Team is providing the necessary funds for Supportive Services and
adding this would be a duplication of benefits.
• To meet HUD’s timeline for the expenditure of the grant funds, the top focus should
be Brick and Mortar activities and activities that the City has expertise and
experience in implementing in a timely manner .
5
ALTERNATIVES:
1. The City Council can approve the proposed populations and activities for the
HOME-ARP Allocation Plan Program and proposed estimated budget (Attachment
A), direct staff to prepare the draft allocation plan, and set March 28, 2023, as the
date of the public hearing for approval of submitting the plan to HUD on or by
March 31, 2023.
2. The City Council can approve the proposed populations and activities for the
HOME-ARP Allocation Plan Program and proposed estimated budget (Attachment
A), direct staff to prepare the draft allocation plan with modifications, and set
March 28, 2023, as the date of the public hearing for approval of submitting the
plan to HUD on or by March 31, 2023.
3. The City Council can decide not to submit a HOME-ARP Allocation Plan at this
time.
CITY MANAGER'S RECOMMENDED ACTION:
This is another funding opportunity for the City of Ames to help address the continued
impact of the pandemic, specifically for the homeless, and other vulnerable populations
in our community. Using the HOME-APR funding to focus on Brick and Mortar activities
will also help to spend all of the designated funds in a timely and impactful manner.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1.
ATTACHMENT A
Proposed 2021-2022 Amended Action Plan
HOME-ARP Activities and Expenditure Budget:
Activities Budget
Acquisition/ Demolition/Rehabilitation for Non-Congregate Housing $1,078,861
General Administration for HOME-ARP $190,387
Total
$1,269,248
APPROVED AMENDED 2021 Action Plan Revenue Budget:
2021 HOME-APR Allocation $1,269,248
Grand Total CDBG & HOME $1,269,248
ITEM #: 37
DATE: 01-24-23
DEPT: P&H
COUNCIL ACTION FORM
SUBJECT: SETTING THE DATE OF PUBLIC HEARING AS FEBRUARY 14, 2023,
FOR THE SALE OF CITY-OWNED LOTS 2 TO 8 IN THE BAKER
SUBDIVISION ALONG WILMOTH AVENUE TO HABITAT FOR
HUMANITY OF CENTRAL IOWA
BACKGROUND:
In 2015 the City of Ames acquired a 10+ acre site located at 321 State Avenue (formerly
the site of the Old Ames Middle School) with funds from the City’s Community
Development Block Grant (CDBG) Program. The site was purchased to develop a
subdivision that will support the affordable housing goals of the City as a mixed-income
development, with a minimum of 51% of the homes affordable to low- and moderate-
income households. The City approved the Baker Subdivision in 2020 to further this goal
for the site. The subdivision consists of 27 buildable lots; 26 single-family lots and 1 lot
for multi-family units (see attachment A).
The City has progressed toward making lots available for housing development with the
adoption of subdivision covenants in December 2021. In July 2022, the City of Ames, as
the developer of the subdivision, completed the public infrastructure improvements
(streets, water, sewer, electrical, sidewalks, including geothermal for the 26 single-family
lots. (see attachment A). The City is now in the position to begin developing the lots
for the construction of single-family homes. As noted above, 51% (14) of the lots
have to be used for low and moderate-income households to meet federal CDBG
requirements. Additionally, Lot 27 is set aside for affordable multi-family housing
development.
Habitat for Humanity of Central Iowa (HHCI) has approached the staff with an
interest in purchasing seven (7) in the Baker Subdivision in conjunction with their
award of $1,559,660 from the Iowa HOME Grant Program (Federal American Rescue
Act State and Local Fiscal Relief Funds). HCCI is aware of the covenants for the
subdivision and the minimum design requirements. Staff and HCCI representatives have
identified Lots 2 to 8 located south of Tripp Street and along the east side of Wilmoth
Avenue as desirable for the first phase of home construction. (see attachment A).
A collaboration with HHCI would represent the 15th endeavor between Habitat and the
City of Ames for creating for-sale owner-occupied affordable housing. This project will
allow the City to continue to address one of its priority goals outlined in both the 2022-
2023 Annual Action Plan and the 2019-2023 CDBG Consolidated Plan, which is to
increase the supply of affordable housing for Low and Moderate Income (LMI)
households.
Before entering into agreements with other organizations, City staff evaluates proposed
partnerships for financial capacity and organizational capacity to ensure that federal
requirements can successfully be completed by subrecipients. The City’s Finance
Director staff has reviewed a draft of HHCI’s 2022 Annual Audit Report and finds it in
good order including the audit opinion. Therefore, staff has been working with the HHCI
Executive Board and City’s Legal Department staff to begin to finalize details of the terms
for the sale of Lots 2-8, which will include, but not limited to: a timeline for the start and
completion of the homes, sale price, design of homes, size of homes, homebuyer
approval process, homebuyer income limits, etc. HCCI has indicated a desire to start
construction of three (3) homes as early as Spring-Summer 2023.
ALTERNATIVES:
1. The City Council can approve a Resolution setting February 14, 2023, as the date
of the public hearing for the sale of Lots 2-8 and authorize staff to finalize the terms
and conditions (including the price) for the sale sell Lots 2-8 in the Baker
Subdivision to Habitat for Humanity of Central Iowa.
2. Decline to set a date of hearing for the sale of Lots 2-8 and direct staff to seek
other buyers to purchase these lots.
3. Decline to sell the single-family lots at this time.
CITY MANAGER'S RECOMMENDED ACTION:
The sale of seven (7) lots in the Baker Subdivision to Habitat for Humanity of Central Iowa
will assist the City in its efforts to continue to address the housing needs of low- and
moderate-income first-time home buyers and will help jump-start the construction of
homes in the subdivision. With the City Council’s setting of the public hearing date,
staff will finalize the details of the terms for the sale of Lots 2-8, and present the
sales agreement for City Council approval on February 14th. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative #1.
Location Map- Attachment A
1
ITEM:__38___
Staff Report
REQUEST TO INITIATE ZONING TEXT AMENDMENT RELATING TO MINIMUM
FLOOR AREA RATIOS FOR NON-CONFORMING BUILDINGS
January 24, 2023
BACKGROUND:
On December 20, City Council referred to staff a letter from Jerry Nelson regarding a
property he owns at 412 Burnett Avenue. Mr. Nelson’s property was three parcels before
it was merged into one parcel with a plat of survey on September 6, 2022 (recorded on
September 6). The lot combination was done to facilitate a building addition and remodel
the buildings on the site as a single building rather than multiple buildings. Before platting,
the three separate properties each had a single building; one of the buildings was
demolished to make way for a larger addition. A site plan for the two existing structures
and the addition was also approved administratively on September 6, 2022.
The plat and the site plan approval were contingent upon one another: neither
could be approved alone and comply with zoning standards. The plat could not be
approved on its own as it would create a property without the required minimum
floor-area-ratio (FAR) of 1.0 for the Downtown Service Center Zoning District (DSC).
FAR is the ratio of floor area to lot area. No change in lot lines is allowed that would not
maintain conformance to zoning standards or worsen the consistency of the property with
zoning standards. The site plan could not be approved for the addition and the
remodeling on its own because the building would cross property lines, which is
also prohibited.
After the site plan and plat were approved, Mr. Nelson decided to renovate the
existing buildings, combining them into one, but without constructing the addition
that would bring the property into compliance with the minimum FAR requirement
in DSC. The building plans could not be approved, and a certificate of occupancy cannot
be issued, for a property that is not in compliance with the site plan and is not in
compliance with the zoning.
Staff has met with and been in communication with Mr. Nelson since early December. All
the actions leading up to December were predicated on the original plan for an addition.
Staff outlined the following three options regarding how to proceed with remodeling the
existing building:
1. Keeping the single-parcel and constructing the addition as approved within the 3-
year timeframe allowed by the Zoning Ordinance.
2
The owner described to staff his concerns with this option as the potential liability
of code enforcement if he did not complete the addition on time. He desires to do
an addition, but is unsure of its timing at this time.
2. Replatting the property into two parcels: one for the vacant lot and one for the
existing structures. The existing buildings could then be remodeled to cross their
joint property line, but no improvements (utilities & access) serving the existing
building could rely upon the vacant lot to serve the building.
The owner described to staff his concerns with this option as potentially increasing
costs of creating utility services for his remodeling with sewer service to Burnett
compared to using 5th Street. It would also require modification to the planned
floor plan for remodeling of the existing building space to meet ingress and egress
requirements.
3. Vacate the plat and return the property to its original configuration. The buildings
could not be remodeled to cross the property lines.
This option did not accomplish the goals of the owner to remodel the building into
one building.
At this time the Mr. Nelson does not want to undo the lot merger and return to multiple
parcels. Mr. Nelson is also concerned that completing the addition within the next three
years too great to proceed at this time. Therefore, Mr. Nelson requests the City Council
consider an amendment to the Zoning Ordinance that allows for the large,
combined parcel without compliance with the Zoning Ordinance and for
remodeling a nonconforming building.
If this request were to be granted with the approval of a text amendment, it would allow
Mr. Nelson to keep his merged lot with the vacant portion of land, remodel the building,
add an exit to the east side to the vacant area, and bring a sewer service connection
through the vacant area to meet the needs of prospective tenant s.
DOWNTOWN SERVICE CENTER (DSC) – CURRENT ZONING:
DSC zoning has two key design standards to support a traditional two -story historic
commercial façade, typical of Main Street buildings constructed a century ago, and to
efficiently use centrally located land with higher intensity uses. The first standard is the
requirement that all buildings have a minimum floor area ratio of 1.0. The second standard
is a requirement for two-story buildings. Buildings that do not meet these requirements
are considered nonconforming. Lots cannot be created or modified that do not result in a
conforming configuration or maintain conformance to a standard related to lot dimensions.
The DSC FAR and height standards have been discussed in the past, with City Council
choosing not to remove these requirements for the core of the Downtown area. Due to
the importance of these two standards reinforcing the character of the historic
3
downtown, staff does not support removing the requirements in their entirety as a
text amendment.
OPTIONS:
If City Council wants to pursue an amendment to facilitate Mr. Nelson’s maintaining the
merger of lots and continuing to remodel their existing building, staff has identified two
options to minimize potential undesirable outcomes while addressing this customer ’s
issues:
Option 1: Add an exception to Section 29.303(2) – Lots that exclude conformity with
minimum FAR for boundary line adjustments and lot mergers.
29.303 (2) Lots.
(a) Change in Lot Size or Shape Regulated.
No lot shall be reduced in size or changed in shape so that the total area, minimum
frontage, setbacks, lot area per dwelling unit, or other development standards required
by this Ordinance are not maintained. Maintaining minimum Floor Area Ratio
requirements is excluded for Boundary Line Adjustments and Lot Mergers, however this
does not exclude use of a lot from meeting all development standards and nonconformity
requirements related to buildings and site improvements. No lot shall be divided so as to
create an additional lot that is not in conformity with this Ordinance unless such lot is
deeded, dedicated and accepted for public use.
This option would be the likely be the preference of the applicant because it would allow
the current configuration of one parcel to remain, and they could use the vacant land area
as they desire for the sewer service and exiting. Since the building itself would still be
nonconforming due to FAR and height, it could be remodeled, but not structurally
changed as limited by the Zoning Ordinance. Any future changes or addition would
be required to fully conform to zoning standards, including minimum FAR and
height. If this change were to be approved, it may be prudent to add a plat
requirement for a notice of limitations regarding future use if the lot mergers are
approved to provide notice to future property owners.
This type of text amendment could impact other properties in Downtown and potentially
Campustown. These are currently the only two areas with minimum FAR requirements.
The issue would arise again when a property owner owns multiple properties and it would
be beneficial to merge properties for convenience of parking, building renovations, or
other site changes where they do not want to do an addition and bring the site into
conformance with zoning standards.
Option B: Modify Zoning Ordinance Procedures and Enforcement requirements
related to finishing construction of a building within three (3) years by removing
the financial penalty for noncompliance and only withhold future permits until the
project is complete.
4
The City does not currently have a phasing option for Site Development Plan approvals.
Completion of a project is required within two years with an option for a one -year
extension. In this case, the applicant could proceed with their approved plan, but they are
concerned that they would not complete their addition within the three -year allowance
and then be subject to enforcement actions by the City.
This option would not remove any development standards, but would eliminate the
most onerous enforcement language of a daily financial penalty for delaying
completion of a project. This would mean that the applicant could proceed with
remodeling of the site in manner consistent with their approved Site Development
Plan and if they do not complete the addition, they would not be able to get other
permits in the future until the addition is complete.
This choice would ensure that lot mergers only occur with the approval of a conforming
Site Development Plan vs. allowing for a merger of lots for the convenience of u sing
existing sites. This option is in the spirit of allowing for phased implementation and
provides very limited flexibility to a property owner related to the phasing of their project.
STAFF COMMENTS:
The DSC standards for minimum FAR and the minimum height are designed to
increase the density of development within Downtown. Staff does not advise
changing those requirements. Supporting remodeling is of older buildings is also
a goal of the City, within the limits of the related standards. Many buildings are
remodeled downtown on existing lots, the issue of the lot merger really the unique
issue for this property owner.
If City Council is interested in addressing the issue of the lot merger and remode ling, the
two options described by staff limit potential negative outcomes in relation to loosening
development requirements.
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Attachment A
Request to Council
1
ITEM:__39___
Staff Report
AMENDMENTS TO DOWNTOWN URBAN REVITALIZATION AREA ELIGIBILITY
CRITERIA AND ABATEMENT SCHEDULE
January 24, 2023
BACKGROUND:
The City Council has established an Urban Revitalization Area (URA) for the Downtown
area. This URA was established in 2001 to promote façade rehabilitation for the buildings
in this district. Financial assistance and tax incentives are available for rehabilitation
projects that meet specific criteria related to building facades and uses (Attachment A).
The program is designed to complement the current Downtown Façade Program with its
design guidelines for exterior improvements. Improving the visual image and building
quality of Downtown through exterior renovations is the primary goal of the programs.
On August 12, 2022, City Council received a request from Dylan Kline of the Ames
Economic Development Commission (AEDC) to consider two changes to the
current Downtown URA (Attachment B). One requested change was to allow for a
partial property tax abatement schedule of 3, 5, or 10 years compared to the current
3-year allowance. The second request was to allow for additional projects to qualify
for abatement by changing the eligibility criteria. The letter describes an interest in
supporting investment Downtown regardless of whether front façades of a building are
part of the improvements to a building.
In response to Mr. Kline’s request, a staff report was presented to Council on November
8, 2022, which can be found here. The report described the history of the program and
presented four options for changes to the incentive policies regarding downtown. Staff
proposed four options:
1. Modify the Downtown URA Program to offer the 3, 5, or 10 year abatement
schedules for any incremental improvement made in the area as requested within
the letter from the AEDC. (No Eligibility Criteria)
2. Modify the Downtown URA Program to offer the 3, 5, or 10 year abatement
schedules for any incremental improvement made in the area, but not allow
projects that include the demolition of existing buildings. (No Eligibility Criteria)
3. Modify the Downtown URA Program to offer the 3, 5, or 10 year abatement
schedules for any incremental improvement made in the area if the building has a
compliant historic façade or includes improvements to the façade consistent with
the existing Downtown guidelines. (Retains the current façade guidelines for
eligibility, potentially expand eligibility to some existing buildings)
2
4. Modify the Downtown URA Program to offer the 3, 5, or 10 year abatement
schedules for any incremental improvement made in the area, but only for specific
uses such as second floor residential or entertainment/food. (Exclude Trade and
Office Uses)
City Council discussed the priorities of the programs and different concepts related to the
four options. The discussion focused on whether incentives would inadvertently promote
demolition of historic building, what are the priorities for investment downtown in physical
improvements, and what are priorities for specific uses that warrant changes to the
current incentive programs. City Council approved two motions directing staff:
1. Motion 1: To amend the program to offer abatement for 3, 5, and 10 years.
2. Motion 2:
a. To have staff explore Option Three with the definition of a compliant historic
façade and the addition of not allowing projects that involve demolition; and
b. To do outreach on Option Four to gauge the interest of downtown
stakeholders in identifying targeted options.
PUBLIC INPUT:
Staff prepared an online survey available to the public and downtown stakeholders. A
stakeholder meeting was held on January 18. Staff provided written notice to property
owners of the meeting and the online survey. Staff also posted a link to the survey through
City social media accounts. Attachment D includes a comparison of community member
and downtown stakeholder responses. Attachment E consists of written response to an
opened question about Downtown priorities.
ONLINE SURVEY:
An online survey included a short introduction explaining the current priorities for incentive
improvements downtown. One hundred forty-eight (148) responses were received by
Friday, the 20th. The following is a summary of the survey and responses.
Question 1: Please help us to identify you by checking all that apply:
- 13 Downtown Business Owners
- 5 Downtown Property Owners
- 21 Downtown Residents
- 18 Downtown Employees
- 111 Community Members
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Question 2: Should URA incentives be given for rehabilitations/renovations that do not
involve exterior improvements to a building. Please check all that apply.
- 63 responses (41%): Yes – We should broadly support all improvements and uses
- 42 responses (27%): Yes – But only for specific priority uses
- 28 responses (18%): Yes – For any use if the building already has an updated
façade or storefront
- 15 responses (9%): No – Improving the appearance of the buildings is very
important (current program)
Question 3: If we allow incentives without exterior improvements, what uses should be a
priority? For each of these, please rank from 1 to 3:
- 1 being the greatest priority
- 2 being neutral
- 3 being the least priority
Each project type can be ranked 1, 2, or 3.
86 (62%)
50
76 (58%)
65
67 (51%)
- *Entertainment includes uses such as brewery/distillery, dinner
theater/performance venue, and gaming venue.
- **Office includes professional office, co-work or co-op office, and financial
services.
- ***Personal services include dry cleaners, beauty parlors, etc. These uses are not
found under office.
Question 4: Do you believe that tax abatement incentives should be given for projects
that involve demolition of an existing historic building for redevelopment of a site?
- 92 Responses (60%): No - Incentives should only apply to rehabilitation projects
and not demolition
- 42 Responses (27%): Yes - If the redevelopment meets the City's design
guidelines and has a priority use
- 19 Responses (13%): Yes - Redevelopment of all types enhances Downtown
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Question 5: What are your priorities for private investment in Downtown Ames?
(A sampling of representative answers:)
- More restaurants will foster even more restaurants. Ames needs much better food
options!
- Maintaining historical integrity while enhancing the vibrancy of downtown.
- Locally owned shops & boutiques. I like to spend my money locally and on Main
St.
- Ames should have a dedicated live music venue downtown, a place with a
dedicated stage and sound system that hosts live music several times a week.
Restaurants and dining were the most common comments. The complete list is included
as Attachment E.
PUBLIC MEETINGS:
Staff held two stakeholder meetings, one in the morning and one in the afternoon, on
January 18, 2023 in a meeting room at the Library.
Morning:
The three attendees were interested in:
- Seeing incentives given for redevelopment not tied to obtaining a façade grant.
- Seeing tax incentives given for more residences, restaurants, and entertainment
uses (excluding bars).
- Seeing buildings preserved (generally).
Afternoon:
The seven attendees, mostly business owners and property owners, were interested in:
- Seeing incentives given for redevelopment not tied to obtaining a façade grant.
- Seeing incentives given for all uses.
- Seeing incentives given even if a building was demolished.
The afternoon attendees were also very interested in seeing public funds, outside of tax
abatement, given for maintenance of older, private structures. The maintenance
discussed included stabilization of masonry walls, replacement of plumbing, and
replacement of electrical systems. Staff explained that the current discussion regarding
the URA does not relate to creating a new business support grant program. Attendees
expressed significant interest in having additional conversations about creating such a
program.
HISTORIC RESOURCES:
City Council asked staff to provide information for a definition of what would be considered
a historic building where its demolition would make the project ineligible for tax incentives.
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The Ames Main Street Historic District was added to the National Register of Historic
Places in 2018. The District is a subset of area within the Downtown URA (see
Attachments A and C). In the Main Street Historic District, many of the buildings were
constructed in the 19th century. Starting in the early part of the 20th century, the original
Victorian façades of the buildings were replaced with simple, unadorned, utilitarian
façades that are still seen today. New buildings were also constructed in the same
architectural style. The period of significance for identifying contributing resources is from
1891 to 1967. The contributing properties are included within the map shown as Exhibit
C. This means for part of the Downtown URA, Council could specify contributing
resources to the District that are demolished are ineligible to take advantage of a
tax abatement incentive for redevelopment.
A broader option would be to apply criteria related to whether a building has a “compliant
historic façade” as described by the Downtown Façade Grant program. This option would
apply to all properties in the URA and focus on essentially buildings with a “Main Street
style storefront” at street level. These guidelines were originally based upon the style of
buildings from the period of significance related to the Main Street Historic District. This
approach would not include more modern architectural examples that do not meet
the historic façade guidelines and apply through the URA area, not just the Historic
District.
City Council could also establish an initial year built as the threshold without regard for
whether it is a contributing resource to the Historic District or whether it currently has a
compliant historic façade. If this option was selected City Council could focus on
structures from the earlier timeframe of period of significance. This would then apply
throughout the URA, not just within the historic district.
Although the Historic District does not include all the URA area, staff believes that the
simplest way to identify a historic resource is to use the map of contributing resources to
the Historic District. While not all these façades are compliant with the adopted design
guidelines, this method of stating which structures are historic involves no subjectivity and
will be the simplest to administer.
OPTIONS TO MODIFY CRITERIA:
With this public input received, staff seeks direction from Council regarding
whether to modify the criteria for tax abatement. This direction would be in addition
to the City Council’s prior direction to allow for 3-, 5-, or 10-year abatement
schedules, which is being implemented.
First, City Council needs to provide direction regarding whether to offer abatement for any
incremental improvement made in the Urban Revitalization Area if the building has a
compliant historic façade or includes improvements to the façade consistent with the
existing Downtown guidelines (retains the current façade guidelines for eligibility,
potentially expand eligibility to some existing buildings).
6
Second, City Council needs to provide direction regarding whether to offer abatement
schedules for any incremental improvement made in the area, but only for specific uses
such as second floor residential or entertainment/food (exclude Trade and Office Uses).
Finally, the City Council should determine whether incentives should exclude
redevelopment where demolition is proposed for a defined Historic Resource.
STAFF COMMENTS:
After reviewing the public input, staff supports creating a second pathway for gaining tax
abatement in Downtown. This pathway would provide for property tax abatement related
to new improvements for properties that renovate/rehabilitate existing buildings into
priority uses. Staff proposes that the priorities be limited to restaurants, entertainment,
retail, and residential. This would exclude office use and personal services from eligibility.
Although public input was split regarding incentives where demolition would occur, staff
supports making ineligible those projects that demolish any building listed as a
contributing resource to the National Register of Historic Places Downtown Ames District.
This policy would be consistent with the general character of Main Street and policies of
Ames Plan 2040 for considering community character and context balanced with infill
interests.
7
Attachment A
Current Eligibility Criteria for Downtown URA
The current criteria for eligibility the Downtown URA are as follows:
1. Properties must be located within the designated Downtown Urban
Revitalization Area.
2. Façade Improvements and the scope of work must follow the current
Downtown Design Guidelines as approved by City Council. If additional interior
or exterior improvements are part of the same project, the entire project is
eligible for tax abatement, as long as the project includes façade improvements
whose scope and design follow the Guidelines.
Note that the eligibility is based on improvements complying with the Façade
Design Guidelines, not that a project was in fact awarded a façade grant.
3. If the first floor is vacant before the façade improvements are made, then the
front half of the first floor is required to have a retail use after the improvements
are completed. If the first floor has a permitted use before the façade
improvements are made, then it is eligible. No residential structures are eligible.
4. Improvements must be made to the property increasing its actual value by 5%
or more. The property is eligible to receive abatement of 100% of this added
value for each of three (3) years.
5. The improvements must be maintained for three (3) years.
8
9
Attachment B
Request to Council
10
Attachment C
National Register Historic District
11
Attachment D
Comparison of Community Response to Downtown Stakeholders
Question 1 on the public, online survey asked:
Please help us to identify you by checking all that apply:
- Downtown Business Owner
- Downtown Property Owner
- Downtown Resident
- Downtown Employee
- Community Member Not Included Above
The following breaks out the responses by those that checked ‘Community’ and those
that checked one of the ‘Downtown’ options. Please note that several responses checked
both one of the ‘Downtown’ options and ‘Community’. These results are thus counted
twice in the numbers below.
Question 2: Should URA incentives be given for rehabilitations/renovations that do not
involve exterior improvements to a building. Please check all that apply.
Community Total 111 Downtown Total 42
No – Improving the
appearance of the buildings is
very important (current 11(10%) 4(9%)
Yes – But only for specific
priority uses 33 (30%) 10(24%)
Yes – For any use if the
building already has an 20 (18%) 10(24%)
We should broadly support all
improvements and uses 47 (42%) 18(43%)
12
Question 3: If we allow incentives without exterior improvements, what uses should be a
priority? For each of these, please rank from 1 to 3:
- 1 being the great priority
- 2 being neutral
- 3 being the least priority
Each project type can be ranked 1, 2, or 3.
64 25
40 37 13
56 23
51 17
49 17
50 18
13 32
Question 4: Do you believe that tax abatement incentives should be given for projects
that involve demolition of an existing historic building for redevelopment of a site?
Community Total 111 Downtown Total 42
Yes - Redevelopment of all
types enhances Downtown 15 (13%) 4(9%)
Yes - If the redevelopment
meets the City's design
guidelines and has a priority 28(25%) 14(22%)
No - Incentives should only
apply to rehabilitation 68(61%) 24(57%)
13
Attachment E
Responses to Question 5 by Identifier
Downtown
Business Property Resident Employee unity private investment in Downtown
1 None 1 More restaurants will foster even
more restaurants. Ames needs
area in front of the Sheldon munn
is delightful but it needs a shade
canopy to actually be useful. A
beautiful arched entrance on the
east side would be very
There is nothing to do after dinner.
It’s a ghost town. Why are all of
revitalization including wider
sidewalks, bike lane, more bike
parking, removing parking on one
side could help alleviate this issue,
there is significant parking behind
the buildings and a parking garage
is coming in with the linc project (I
improve interior of high traffic
areas such as paint, better lighting
(!!!), and for residents. Support
local businesses to make updates
and improvements. Beautification
and landscaping, hanging flower
14
Downtown
Business Property Resident Employee unity private investment in Downtown
1 Need to get some retail. Our $ are
going to Ankeny and Des Moines.
There is no affordable family retail
the integrity of the old town
Historic Ames Main St. facades
just like we do the Historic homes
focus on expanding outer edges of
I like to spend my money locally
places- like a bagel shop :) maybe
potable water fountain that’s
beautiful and resourceful (drinking
sandwiches for lunch, and a
casual clothing store for middle
15
Downtown
Business Property Resident Employee unity private investment in Downtown
1 More businesses that support the
economy, areas for employees
that will frequent shops and
restaurants in n the area like office
downtown building for more
appealing and or structurally
and utility dense place. I love
walking through downtown and
used to live nearby. I miss my
regular visits and go back as often
family/children/teen orientated
space. Teens could really benefit
from having some time of
club/entertainment space to
hangout. A children's play museum
owned, diversity of uses, walkable
of downtown. I don’t want to see
rampant urbanization of a historic
16
Downtown
Business Property Resident Employee unity private investment in Downtown
1 Bring more businesses owned by
a diverse group of people (women,
people of color). High quality retail,
high quality restaurants (not sports
bars, or restaurants aimed at
football crowds). High quality
meaning very thoughtful and well
curated, with welcoming and well
designed interior environments,
for the entire community (including
it shouldn't matter what my
priorities are. If someone is
investing with their own money,
then we should let them do what
they want. Ideally it's something
family-friendly, but if it's not, let the
music venue downtown, a place
with a dedicated stage and sound
system that hosts live music
17
Downtown
Business Property Resident Employee unity private investment in Downtown
1 Have a better night life 1 Take away all parking meters in
downtown. They are unwelcoming
area for families. The college
students have campus town. I
want a place where my family and
going to Des Moines or larger
cities for food, entertainment, and
shopping. Building community and
opportunities for social events
(including parades, downtown trick
promote local mom-n-pop shops;
make them more competitive with
big box stores (i.e. Walmart,
downturn. Valuable real estate
locations should have attractive
efficiently! Both design and land
18
Downtown
Business Property Resident Employee unity private investment in Downtown
1 Store like CVS or an independent
drug/personal item store. I would
probably shop downtown more if I
could also get my prescriptions
filled and personal care, make-up
items. I end up going to Target
downtown while maintaining
dining. It’s hard to grab a quick
shops owned by and target non-
white residents. As someone who
works on Main St and sees who is
spending time downtown, I think it
would be great for the City to find
ways to alleviate barriers and
incentivize business ownership for
people of color. Currently neither
our businesses nor patronage of
Main St reflect the interesting
cultural diversity that exists in
establishments that are open in
the evenings, whether it be
restaurants, bars, breweries, or
Main Street to establish a larger
attraction. Make downtown vibrant
both day and evening. Consider
closing part of Main Street, make
one way and create a greater
pedestrian and bike friendly
19
Downtown
Business Property Resident Employee unity private investment in Downtown
1 Maintaining historical integrity
while enhancing the vibrancy of
specifically more types of
restaurants - BBQ is fine, but I
think we're good on that in Ames
indoor play/climbing center (not
considered. It makes a difference
where certain types of businesses
want to operate. I would prefer
retail and restaurant/bar business
on the ground level and office,
service base, and residential on
bars! there's plenty of this in
similar size cities' downtowns, but
you can't even get a bite to eat that
isn't bar food past 8pm around
here. other than bar hopping
there's nearly nothing else to do
residential, commercial
office/services, retail (restaurants
and dining establishments;
emphasize the “C” of MSCD by
supporting the Arts in our
community, hopefully doing so
leads to more performance spaces
being established (look at
Massachusetts St. in Lawrence if
you need inspiration); don’t let the
development Lincoln corridor
development turn downtown into
20
Downtown
Business Property Resident Employee unity private investment in Downtown
1 1 Maintain the historical character of
buildings but update them
according to a modern day
purpose to attract people of all
character of the area while
improving livability for those within
families to spend time downtown
Memo
Department of Planning & Housing
TO: Mayor and City Council
FROM: Kelly Diekmann, Planning & Housing Director
DATE: January 24, 2023
SUBJECT: Public Hearing for Zoning Text Amendment for Front Yard Parking and related
Regulations
Staff requests that the City Council continue the public hearing for the Zoning Text Amendment until
February 28, 2023. The required edits to Chapter 29 are extensive and require additional time for
staff to complete.
S:\Planning\Council Boards Commissions\CC Reports\Memos to Council\Home Occupation Continuance 12-13-2022.docx
Item No. 40
1
ITEM #: 41
DATE: 01-24-23
DEPT: P&H
COUNCIL ACTION FORM
REQUEST: REZONING FROM RESIDENTIAL LOW DENSITY ZONE (RL) TO
RESIDENTIAL MEDIUM DENSITY ZONE (RM) PLANNED UNIT
DEVELOPMENT (PUD) OVERLAY WITH A MASTER PLAN AT 3216
TRIPP STREET
BACKGROUND:
The City owns the property at 3216 Tripp Street in the Baker Subdivision. As part of a
City Council initiated rezoning, the City proposes to rezone this property from Residential
Low Density (RL) to Residential Medium Density (RM) with a PUD Overlay and Master
Plan for the property at 3216 Tripp Street. The subject parcel is 2.78 acres. (See
Attachment A for Location Map) This site has been identified by the City Council as a
desired location for affordable multi-family housing to meet the needs of the community
and to seek its development with a partner developer through use of Low Income Housing
Tax Credit (LIHTC) administered by the Iowa Finance Authority.
One of the qualifying criteria for a LIHTC application is to have zoning for the
proposed project in place for the subject property. As part of City Council’s
direction to proceed with a RFP for a partner developer on December 13, 2022,
there was a commitment to have zoning in place prior to April 1, 2023. Staff
proceeded to initiate the rezoning concurrent with the RFP process, even though a
partner developer has not yet been identified. The submittal deadline for
development proposals was January 17, 2023. It is hoped that a staff
recommendation concerning a partner developer will be made to the Council on
February 28, 2023.
The proposed rezoning request is to allow for a medium density residential development
as small apartment buildings, townhomes, or duplexes. (See Attachment B) The
proposed PUD Master Plan identifies the proposed uses of the site along with the
minimum and maximum number of units, parking allowances, and building types. (See
Attachment C) The PUD Overlay standards require a future Major Site Development
Plan approval by the City Council prior to development of a specific project on the
site. A detailed description of the Master Plan is found in the Addendum below.
AMES 2040 COMPREHENSIVE PLAN CONSIDERATIONS:
The current Ames Plan 2040 land use designation of the site is RN-2. (See Attachment
D) The RN-2 land use designation is reflective of existing neighborhoods primarily
developed prior to 2000 with a mix of single family, two-family, and some multi-family
development. These established neighborhoods are a majority single family detached
homes built in the mid-to-late 20th and very early 21st century. RN-2 land use description
2
identifies a mix of corresponding zoning districts to implement the goals and policies of
this designation. While primarily intended for one- and two-family development
types, it also includes a selective option for medium density residential (RM)
zoning for development of small apartments and townhomes in clusters within or
adjacent to established neighborhoods.
The projected density for RN-2 designated area is six units per acre. However, clusters
of higher densities may exist to meet other goals of Ames Plan 2040. Conservation of
general neighborhood character and structural conditions will be maintained with new
development in RN-2 areas. (See Attachment G)
The City’s overall housing goals and needs are also taken into consideration with the
rezoning. The Ames 2040 Comprehensive Plan identifies Housing goals in the Policy
Framework of the Housing, Neighborhoods and Subareas section on page 111. The
Policy Framework covers attainability in Framework goals H1-1 through H1-6.
Specifically, H1-5 addresses the need for utilizing a variety of funding sources and
programs to support retention and creation of affordable housing. The rezoning and
planned project will help leverage local investment with other funding sources to produce
greater levels of affordability. (See Attachment H)
Within an RN-2 designated area contextual sensitivity for the rezoning to RM
adjacent to existing RL zoned areas must be a priority consideration. The PUD
Overlay is a response to this issue with its mandatory design requirements,
flexibility in standards, and requirements for a Major Site Development Plan
approval through a public hearing. Rezoning this property from RL to RM-O-PUD has
a deliberate purpose and must be viewed for consideration through the lens of the goal
of providing affordable housing for the community as part of a specific development within
Baker Subdivision. Here, the City Council goal of providing affordable housing in a multi-
family setting provides support for the rezoning that creates a multi-family cluster within
the boundaries the larger planned development of Baker Subdivision. Due to the site
location and its focus on affordable housing, the rezoning can be found to meet
the land use designation description, goals for compatibility, and support goals for
expanding diverse housing opportunities.
Staff notes that in other circumstances, a rezone to RM may not be viewed the same
depending on the attributes of the individual request. Intensifying the zoning designation
in an RN-2 area must be considered on a case-by-case basis on each individual site
against the broader policies of the designation and goals of Plan 2040. Small site
rezoning is not anticipated by Plan 2040. The ability to guide development with a PUD
Master Plan is a valuable tool to allow for increasing zoning density within a set of
parameters for development of the site. PUD rezonings are only permitted for sites
greater than two acres.
PUD MASTER PLAN:
3
The PUD Overlay (Zoning Ordinance Section 29.1114) allows for City Council to
initiate a rezoning and defer final PUD plan approval. In this case, staff has
proposed to include a Master Plan with the rezoning to match the described range
of development for the site within the planned LIHTC application. Final site plan
approval by City Council will occur once a partner developer is selected.
The PUD standards are found in Section 29.1114. In this case the PUD Master Plan will
require that a range of 30-50 units be constructed on site. This equates to a range of 11.1
to 18.5 dwelling units per acre. The Master Plan also has allowances for reduced parking,
sets a limit on building height of three stories and lists the allowed housing types, including
a requirement for affordable housing. The full details of the Master Plan are in the
Addendum.
The subsequent Major Site Development Plan must comply with the Master Plan for the
site as well as the required PUD standards. Review of the Major Site Development Plan
will include a determination of compliance with PUD compatibility and design standards,
as well as appropriateness of any proposed deviations for site improvements. The Major
Site Development Plan will control the architectural features, arrangement of buildings
along with all remaining site details in compliance with zoning standards.
PLANNING & ZONING COMMISSION RECOMMENDATION:
At the January 4 Planning & Zoning Commission meeting, the Commission reviewed
the proposed rezoning with PUD and Masterplan and voted 7-0 to recommend the
City Council approve the Rezoning from RL to RM with a PUD and Masterplan.
ALTERNATIVES:
1. Approve on first reading the Rezoning from Residential Low Density (RL) to
Residential Medium Density (RM) with a PUD Master Plan for the property at 3216
Tripp Street. (See Attachment C)
2. Modify or Deny the request for Rezoning from Residential Low Density (RL) to
Residential Medium Density (RM) with a PUD Master Plan for the property at 3216
Tripp Street.
3. Defer Action on this request and wait for the City to select a partner developer.
CITY MANAGER’S RECOMMENDED ACTION:
The rezoning request is to allow for RM zoning with a PUD overlay and Master Plan. This
request is being made as a City Council initiated rezoning request to allow for a multi-
family affordable housing component in the Baker Subdivision. As described in this
report, the combined factors of multiple Plan 2040 goals and the context of the
subject site support this rezoning.
4
Staff finds that the proposed rezoning at this location is compatible with the intent of the
RN-2 land use designation with the associated Master Plan for the purposes of providing
for a multi-family affordable housing component in Baker Subdivision. Therefore, it is
the recommendation of the City Manager that the City Council adopt Alternative #1,
as described above.
5
ADDENDUM
APPLICABLE REGULATIONS
Planned Unit Development (PUD) Development Principles.
Property that is zoned PUD must adhere to the development principles in Ames Municipal
Code Section 29.1114. See Attachment F.
Infrastructure
Water main currently exists abutting the site along Tripp Street to the north and is able to
fully serve the future development of the site. Sanitary Sewer main exists to the east along
the eastern property line of the site in a neighboring outlot and can fully serve the site
from the east. An adjacent detention pond on the neighboring outlot to the east provides
direct access for stormwater drainage and treatment. City storm sewer facilities exist
abutting the along Tripp Street and the site can be developed with proper storm sewer
facilities. Ames Electric facilities are able to fully serve the site.
Street Classification
Tripp Street is classified as a local residential street and designated with a Neighborhood
Street typology. This street was designed to accommodate the future traffic needs of the
development of Baker Subdivision and this site. Access will be limited to one point of
access at the time of development. Tripp Street provides connections to State Avenue
as well as points to the west through Baker Subdivision. A standard sidewalk will run
along the entire frontage of the site and it connects to the shared use path along State
Avenue.
Environmental & Floodplain
A Greenway designation exists to the south of the site for College Creek. Within this
designation there is a greenway trail, however this trail is located south of College Creek
and does not connect to this site. College Creek has a defined flood inundation level for
a floodway and fringe area to the south of the site on a neighboring outlot. No flood plain
area extends onto this site and are no significant natural resources that will be disturbed
with development of this site under the proposed RM-O-PUD.
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Attachment A- Location & Current Zoning Map
7
Attachment B- Proposed Zoning
8
Attachment C- Master Plan
9
Attachment D -Land Use Designation Map
Designation
RN-2 Designation. 3216 Tripp Street.
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Attachment E– RM PUD Rezoning Application Narrative
1. Written explanation of the reasons for requesting rezoning:
The rezoning of property with a PUD Overlay will accommodate a medium density multi-
family affordable housing project as a goal of the City Council to expand such
opportunities in the City. By rezoning the site to RM with a PUD overlay and Master
Plan the City can realize its goal of providing for a multi-family component of affordable
housing in the Baker Subdivision.
2. Written explanation of the consistency of this rezoning with the Ames
2040 Comprehensive Plan:
The proposed rezone to RM is consistent with the underlying land use designation of RN-
2 in the Ames 2040 Comprehensive Plan. RN-2 supports mid-sized apartments and
attached housing by way of supporting the RM zoning designation. The RN-2 designation
is supportive of medium density housing in or adjacent to established neighborhoods such
as is the case at 3216 Tripp Street. The land to the immediate north and west will develop
as single-family detached homes in the Baker Subdivision, which has already been
platted. Nearby further west and north are existing single-family detached homes that
were constructed in the mid 20th century.
In terms of design compatibility for infill development, the proposed PUD Master Plan
places limits in building height that are compatible with RM zoning and are seen as
harmonious with the nearby RL zoned areas as there will not be a large difference in
maximum heights between both zones. Additionally, the location of the site is set at a
lower elevation than the single-family homes having height transitions less significant.
The restriction of having smaller apartment buildings in RM zoning also provides a more
harmonious transition between zones as compared to a higher density zone with less
gradual transition. This supports compatibility with surrounding single-family detached
residential neighborhoods. The City also plans for dwelling units to be placed along Tripp
Street and have doors that face the street to reinforce residential character. Final design
and architectural details will be subject to a Major Site Development Plan approval.
The City’s Housing Goals, shown in Attachment G, provide support for consideration of
the rezoning to accomplish overall housing goals of the City with a suitable design
context for the surrounding area.
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Attachment F-Rezoning Establishment Findings
Sec. 29.1114 “PUD” PLANNED UNIT DEVELOPMENT OVERLAY DISTRICT
(1) Purpose. The Planned Unit Development (PUD) Overlay zone is intended to allow flexibility
in Zoning District and General Standards where design flexibility helps further the goals of the
Comprehensive Plan and is compatible with its surroundings. The PUD zone is intended to:
(a) Provide for innovative and imaginative development through flexibility in the design,
placement of buildings, clustering of housing types, use of open space, and related site
and architectural design considerations;
(b) Increase the stock of diverse housing types for a variety of income levels;
(c ) Promote efficient land use and infrastructure construction, while maintaining high-
quality living environments for privacy, architectural interest, streetscape, walkability, and
open spaces for private and common use;
(d) Provide for a variety of private and common open space areas corresponding to smaller
lot sizes along with additional amenities for larger developments;
(e ) Encourage and preserve opportunities for energy efficient development; and
(f) Encourage context-sensitive infill development.
(3) Establishment. The PUD Overlay zone applies to all lands that are zoned PUD on the
Zoning Map. A Zoning Map Amendment may be approved provided the City Council makes the
following findings:
(a) The Zoning District and Overlay are consistent with the comprehensive plan.
Finding: The RN-2 Land Use designation in the Ames Plan 2040 includes the RM
zoning designation as an implementing option for the designation. Although the general
density of an RN-2 area is targeted at 6 dwelling units per acre, individual site can
exceed the general density limitation when taken in combination with other goals of the
Comprehensive Plan. Specifically, RM is allowed for small areas of “multi-family
clusters” and the PUD Zoning helps ensure the design of the site will be compatible with
the surroundings. As discussed above, the plan for affordable housing supports rezoning
of the site to create additional diverse housing opportunities that are contextually
sensitive to the area.
The site is 2.78 acres with a proposed residential use which meets the minimum site size
for a PUD.
(b) The property on which the PUD is requested has a residential zoning of RL, RM,
UCRM, RH, FS-RL, FS-RM, S-SMD, or is concurrently proposed to be changed to one
of these Zoning Districts.
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Finding: The proposed rezone is to change the zoning to an RM zoning designation
which is supported in RN-2.
(c) The design of the commercial area is compatible with the overall PUD design concept
and integrated in the development.
Finding: Not applicable.
(d) The existing and proposed infrastructure is sufficient in design and capacity to support
the project with water, sanitary sewer, storm drainage, streets and other transportation
related facilities.
Finding: The property at 3216 Tripp Street can be directly served by Water, Sanitary
Sewer and the abutting street. Storm water management is planned with a regional
facility abutting the site. All utilities serving the site were completed as part of the
construction of the Baker Subdivision.
(e) The PUD Master Plan includes interconnected pedestrian and bicycle circulation routes
to the surrounding areas and within the development.
Finding: The PUD standards require that the future building proposal include
connections to the sidewalk along Tripp Street as well as circulation throughout the site
to any and all residential buildings for bicycles and pedestrians.
(f) The proposed PUD Master Plan is consistent with the requirements of this ordinance and
all deviations, exceptions, and limitations stated on the Master Plan are clear, identifiable,
and necessary in support of the design concept and the purpose statements of the overlay.
Finding: The Master Plan included with this proposal states the parameters for future
development of the site with regard to number of units, parking rate, allowed uses,
housing type and building height. No specific deviations are identified at this time.
(g) The proposed PUD Master Plan is in harmony with the purpose of the overlay.
Finding: The PUD Master Plan maintains the standards within the allowed deviations in the
overlay. The base RM zoning standards will be maintained as well as the minimum allowed
deviations in the PUD standards. Future Major Site Plan review by City Council will ensure
compliance with the remaining zoning standards.
The following purpose statements apply directly to the future development of this site:
1. Increase the stock of diverse housing types for a variety of income levels;
The future project will provide additional housing for affordability which will
provide housing for a mix of incomes separate form the typical market rate.
2. Promote efficient land use and infrastructure construction, while
maintaining high-quality living environments for privacy, architectural
13
interest, streetscape, walkability, and open spaces for private and common
use;
The project to be developed here will utilize infrastructure that has already been
constructed adjacent to the site and will call for an orientation of some buildings facing
Tripp Street. The project will also encourage architectural interest beyond typical
standard design to create a more aesthetic presence in the neighborhood. Common
open space will also be encouraged for use by residents living here.
3. Encourage and preserve opportunities for energy efficient development;
The proposed project at this location will be required to utilize geothermal heating and
cooling. The geothermal infrastructure is already installed. The future partner
developer will be required to connect to this system.
4. Encourage context-sensitive infill development.
Future building construction at this site is limited to 3 stories in height the PUD
Masterplan and will be reviewed with consideration for building design in relation to
the surrounding neighborhood. With regard to building mass and roof design so as to
integrate with the existing surrounding residential areas.
(h) Findings for approval of a Master Plan with a PUD Overlay rezoning may be deferred,
when the City Council initiates a property rezoning.
Finding: No specific findings are proposed to be deferred with the proposed rezone.
Future building design and site design details will be reviewed by City Council through
a Major Site Development Plan and must be found to comply with the PUD masterplan
and all other applicable zoning standards.
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Attachment G- Ames Plan 2040 Excerpts
15
Attachment H- Ames Plan 2040 Excerpts
1
ITEM #: 42 B
DATE: 01-24-2023
DEPT: P&H
COUNCIL ACTION FORM
SUBJECT: AMENDMENT TO REZONING AGREEMENT FOR ACCEPTING A LETTER
OF CREDIT IN LIEU OF CASH SECURITY
BACKGROUND:
Hunziker Development Group, the owner of 28.58 acres of property located at 798 North 500th
Avenue has applied to amend the previously approved Rezoning Master Plan for the North Sunset
Ridge development. The site is located to the north of the existing Sunset Ridge Subdivision
(Attachment A - Location Map). The property is located on land annexed to the City in February
2022. The current zoning of Floating Suburban Residential Low-Density (FS-RL) and Master Plan
was approved by the City Council on August 9, 2022.
With the rezoning, the developer entered into a Contract Rezoning Agreement that included
provision for a financial contribution to the extension for sanitary sewer line through the site and a
separate section regarding a Master Plan for the zoning approval. Specifically, the developer is
required to provide a one-time payment to the City in the amount of $604,725 within 14 days
of the award of the contract for construction of the sanitary sewer extension, or approval of
final plat, whichever occurs first. The City would hold the funds in an interest-bearing escrow
account for payments related to the sanitary sewer construction. The City awarded the contract for
this project at its January 10th meeting.
In addition to a request to amend the existing Master Plan related to the configuration of
access points and total number of units, the developer also is requesting an amendment to
the rezoning agreement to allow temporarily substituting a letter of credit for the cash
security. Accepting the letter of credit would defer cash payment to the City until March 31st.
which would coincide with the start of construction of the sanitary sewer project.
This request is unusual in that it a change of terms to the agreement and City practice is to
require cash security when there is a defined contribution to a project rather than a
percentage share. Taking cash as security allows the City to earn some interest on the
contribution as a slight hedge against inflated construction costs when the date of the
project is unknown. In this instance, the project amount is known due to the award of the
contract for the project, the project costs will not increase over the next two months.
Therefore, satisfying this request should not set a precedent.
Revisions to the Rezoning Agreement require a public hearing as an amendment to the contract.
The revision to the Master Plan and amendment to Rezoning Agreement were noticed for the
January 24th City Council meeting. The changes to the sanitary sewer terms of the Rezoning
Agreement are not subject to a Planning and Zoning Commission recommendation, as is the
case for the separate Master Plan revision issue. City Council can hold the public hearing
for amendments to the Rezoning Agreement for this property and close the public hearing.
At the conclusion of the hearing, City Council can determine whether to approve the
amendment regarding the substitution of the letter of credit for cash security. This issue is
differentiated from acting on the revision to the Master Plan that is also on this same agenda.
2
ALTERNATIVES:
1. Approve the attached amendment to the Contract Rezoning Agreement authorizing
acceptance of a Letter of Credit in the amount of $604,725 in lieu of cash security
until March 31st.
The unsigned amendment is attached. The developer must sign the agreement
prior to the Public Hearing.
2. Decline to approve the amendment and required the cash payment to the City in
the amount of $604,725 on January 25, 2023.
CITY MANAGER’S RECOMMENDED ACTION:
The proposed change is a departure from typical City practice where cash in escrow is the
preferred method of securing a developer’s obligation. Cash in escrow is under the control
of the City and can financially hedge against rising costs of a project. A letter of credit is
typically used to secure public improvements constructed by a developer where the City
is unlikely to readily need access to the funds. The developer requests this financial
flexibility for their benefit and believes that the short term substitution does not change the
costs for the project or the ability to pay the contractor by the City. With the short duration
of the substitution and known costs of the project, this one-time substitution does not
significantly affect the viability of the project for the City. Therefore, it is the
recommendation of the City Manager that the City Council approve Alternative #1.
3
Attachment A- Location & Current Zoning
1
ITEM #: 42
DATE: 01-24-23
DEPT: P&H
COUNCIL ACTION FORM
SUBJECT: REZONING MASTER PLAN AMENDMENT FOR CONTRACT REZONING
AGREEMENT FOR 798 N 500TH AVENUE (NORTH SUNSET RIDGE)
BACKGROUND:
Hunziker Development Group, the owner of 28.58 acres of property located at 798 North
500th Avenue has applied to amend the previously approved Rezoning Master Plan for
the North Sunset Ridge development. The site is located to the north of the existing
Sunset Ridge Subdivision (Attachment A - Location Map). The property is located on land
annexed to the City in February 2022. The current zoning of Floating Suburban
Residential Low-Density (FS-RL) and Master Plan was approved by the City Council on
August 9, 2022 (Attachment C - Zoning Map excerpt; Attachment D – Existing Master
Plan).
Due to some changes in the proposed development, the Master Plan needs to be
amended to allow for the developer to proceed with a preliminary plat application.
The amended Master Plan includes revisions to the connection points to the north,
future development of land on the west, and increase in the maximum units from
65 to 75 units. (Attachment E – Amended Master Plan). The current FS-RL zoning will
remain the same.
The initial Master Plan identified five road connection points. The amended Master Plan
includes four connection points. The proposed northerly street extension to the east of
Wilder Avenue has been removed at the request of City staff. Staff recommends this
change as the City of Ames is in the process of acquiring the land to the north for a
community park. The proposed extension was eliminated due to potential conflicts with a
future layout for the park. The lack of planned extension north does create a long dead
end cul-de-sac street to the east, which are typically avoided by the City. The unique issue
of compatibility with a future park and lack of other extension options to the south or east
create this condition.
Additionally, a street on the west side of the property that would extend north at the
neighboring Hall’s property is moved further to the west. Purchase of the Hall property
applicant has not been finalized, and some of the details of this connection are still to be
determined. Staff would not support a final street alignment during subdivision review that
would require removal of a substantial building that is not under the control of the
developer. Relocation of this access point is intended to represent a general location with
the requirement of north extension being included in an eventual subdivision design.
Land at the west edge of the side is now identified as “future development.” Previously,
much of this land was identified as open space; however, it is the intent of the developer
2
that this land be merged with the Hall property for future development. Reconfiguration of
the northern access point as proposed and acquisition of an additional property to the
north would allow for single family lots to be laid in a future subdivision of this area.
The developer proposes to construct between 60-75 new single-family detached homes
on 14-18 acres. The net density will be in the range of 3.75-4.81, which meets or exceeds
the minimum required density of 3.75 in FS zoned districts. A portion of this development
is indicated as “future development” on the amended Master Plan. With the new proposed
developable area, the maximum number of units would increase from 65 units to 75 units
for the entire site.
The Master Plan dictates the general street layout, general buildable area in location and
acres and number of units as well as net density. The plan also guides the layout of
utilities to serve the site. The final configurations of lots and open space is determined
during preliminary plat review. The preliminary plat must be found to substantially conform
to the Master Plan.
Open space and storm water detention will account for 4.5-10.0 acres of the 28.58-acre
property. This exceeds the minimum 10% required open space in the FS zone standards.
A Preliminary Plat and Final Plat must be approved before construction of homes can
begin and to determine final lot layouts, utilities, and configurations of open space. The
Preliminary and Final Plats will ensure that the requirements of the Master Plan are met.
The City plans to share in the cost of a sanitary sewer extension through this site. The
current agreement includes terms for cost share and timing of the improvement. A second
amendment to the Contract Rezoning agreement is on the same agenda to modify the
financial security terms for this sewer extension. Other utility and infrastructure extensions
are readily available to serve the site. A water main is available to the south in the existing
Sunset Ridge Subdivision and can be extended into this site. Ames Electric will serve the
eastern half of the site and Consumers Energy will serve the western half.
PLANNING & ZONING COMMISSION RECOMMENDATION:
On January 18, 2023, the Planning & Zoning Commission was scheduled to consider the
revised Master Plan at a public hearing. However, a quorum was not attained and the
meeting could not be held. The public hearing was continued until February 1st. Per
the City’s standards in 29.1507 regarding Master Plan changes, the Planning and Zoning
Commission has up to 90 days to consider the item and make a recommendation.
Therefore, the City Council cannot take action on a revised Master Plan without a
recommendation of the Commission until after 90 days have lapsed.
Therefore, the City Council can take public input at the public hearing on the
January 24, 2023, but no decision on the Master Plan can be made by the City
Council. The proposed Master Plan amendment will need to be re-noticed for a
future City Council meeting once there is a recommendation by the Planning and
Zoning Commission.
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ALTERNATIVES:
1. Table the item. The item will be re-noticed once there is a recommendation from the
Planning and Zoning Commission.
2. Open the public hearing and take public comment. At the conclusion of hearing,
refer this matter back to staff or the applicant for more information.
CITY MANAGER’S RECOMMENDED ACTION:
The request for the Master Plan Amendment is consistent with the adopted Ames Plan
2040 as described in the addendum. Utilization of infrastructure and City services for this
parcel are consistent with what has been anticipated for development in this area. The
current zoning of the property will remain the same, but the location of development and
total number of units are adjusted with the proposed amendment. The amended Master
Plan will restrict the maximum number of units on this property to no more than 75 with
all dwellings as single-family detached homes.
Consideration of a future City Park to the north has led to a change for the east side of
the site that creates a long dead-end block. Although this condition is typically avoided,
the designated length is with the approvable limits of the Subdivision Code of ¼ mile
length. Final design details of the street and lot layouts will be part of the preliminary plat
review process.
Unfortunately, at this time no action on the Master Plan can be taken due to a lack
of a recommendation from the Planning and Zoning Commission. Therefore, it is
the recommendation of the City Manager that the City Council approve Alternative
#1.
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ADDENDUM
REZONING BACKGROUND:
Existing Uses of Land. Land uses that occupy the subject property and other
surrounding properties are described in the following table.
Direction from Subject
Property
Existing Primary Land Uses
East
Ames Plan 2040
The project area has a RN3 land use designation. The RN3 characteristics are supported
further by Ames Plan 2040 Comprehensive Plan Principles related to Growth principles
in (G1-6) as well as Neighborhoods and Housing (H3) which are contained below in
Attachments F and G. These sections include guiding principles for creating appropriate
urban fabric, housing considerations, and maintaining community character.
The sections relating to Land Use Designation, Neighborhood Characteristics, Growth
Goals and Development Guidelines are shown below from the RN3 section of the Ames
2040 Comprehensive Plan as a reference. Not all elements allowed in each section
pertain to the current proposal but also are not found to conflict with the proposal for this
property. A brief analysis of Complete Streets typology is also included.
Staff finds that the elements stated in the principles below are met in relation to the low-
density residential development in the RN3 Land Use Category as reflected within the
proposed Master Plan.
Land Use Designation
The Future Land Use Map designates the land as “Residential Neighborhood 3” (RN3).
Open Space/Greenway designation applies in part to the site as well. The RN-3
designation supports an average density of five units per acre as the city develops and
expands. This is a goal over a broad area that is designed to encourage of mix of housing
types and efficient use of land; however, it does not necessarily apply to each project that
is proposed. Various zoning districts are used to implement this designation. The Open
Space/Greenway was part of the original evaluation of the area and the need for public
park space. The public park will be to the north of this land and there no other open space
areas that need to be preserved.
5
RN3 areas will typically have zoning of FS-RL, FS-RM, F-PRD (Planned Residence
District), PUD (Planned Unit Development) or RLP (Manufactured home park). This site
is already zoned FS-RL, there is no change with this amendment.
Attachment F includes the excerpt of Plan 2040 for the RN3 designation that is discussed
below. Each land use designation in Plan 2040 describes its context and potential issues
to be addressed or guidance for projects as they occur during the next 20 years. The
existing FS-RL zoning along with the proposed Master Plan amendment aligns with the
RN3 land use designation.
Neighborhood Characteristics
The RN3 designation is oriented around contemporary but diverse development options
in planned expansion areas of the city, typically known as FS zoned areas. These areas
where originally envisioned in the 1997 Land Use Policy Plan as villages.
Ames Plan 2040 further describes RN3 neighborhoods as being designed with
conventional suburban type development patterns involving single-family homes at low
or medium density. Curvilinear streets, loop streets with minimal cul-de-sacs will be
common street characteristics. Such neighborhoods will commonly be automobile
oriented. Transit service is likely limited or non-existent. Neighborhoods will have access
to private green space involving internal paths and trails. Stormwater detention features
will be incorporated into design. In general, some small commercial nodes will be located
within or in nearby areas of RN3.
Growth Goals
The goals of RN3 involve creating a variety of housing types and price points that can be
attainably priced and owner occupied. This involves neighborhood design through zoning
tools such as the Planned Development of neighborhood cores containing higher density
with links to single-family areas and nearby neighborhood services. The use of Complete
Streets concepts is expected with elements to include active transportation linkages and
providing safe access for all neighborhood cores and activity areas.
Development Guidelines
The neighborhoods in RN3 designated areas will incorporate flexible lot sizes to
accommodate diverse housing types with regard for architectural character,
environmental and open space factors in design decisions. Generally, higher density
residential will be encouraged along avenues, boulevards and mixed-use avenues and
other streets with significant bicycle and potential transit routes and within master planned
projects. Street, sidewalks, and trails will have full connectivity. New developments will
require neighborhood and community parks nearby in relation to the City’s open space
and park planning. Typically, developments should be within ½ mile of a park.
Open Space and Parks
A City neighborhood park currently exists approximately 1/4 of a mile to the south of this
property in the Sunset Ridge neighborhood. This meets the Land Use goal of the
proposed neighborhood being within a ½ mile of a city park. Additionally, the Ames 2040
Comprehensive Plan does have a general conceptual plan for acquisition of park space
6
for a larger community park immediately north of this property. With the existing park and
planned park to the north, no additional public park land is planned with this development.
The Future Land Use Map Open Space/Greenway designation at the east edge of the
site continues to be shown on the amended Master Plan as open space. The Future Land
Use Map also shows a green swath of open space adjacent to Wilder Avenue. This was
intended to convey the conceptual location of a future public park. The actual location of
the park will be north of this development. The extension of Wilder Avenue will continue
extension of the shared use path. The shared use path will eventually provide connection
to the future park.
Complete Streets Typology
The proposed street extensions into this area are classified in the Ames 2040 Plan
Complete Streets typology as Neighborhood Streets which are designed to be low traffic
with separated walkways and some on-street parking. The technical functional
classification is ‘local street’.
These types of streets are intended in new expansion areas with low density zoning such
as this development. One of the connecting streets, Wilder Avenue, is designated as a
‘residential collector street’. This street type is intended as a connector to local streets in
low density residential areas. The street typology is not affected by the requested master
plan amendment.
Public Actions
Plan 2040 includes actions to guide City plans for infrastructure. It relies primarily on using
the Capital Improvements Program (CIP) to plan for extension of major roads, water and
sewer infrastructure while considering development agreements, connection districts and
assessments to help facilitate extensions. The need for sanitary sewer trunk line
extension is within the CIP and is supported by the contract rezoning agreement.
Existing Zoning
The existing zoning is “FS-RL” (Attachment C – Zoning Map, excerpt). No changes to the
existing zoning are proposed. The property was rezoned on August 9, 2022, from “A”
(Agricultural) to “FS-RL” (Floating Suburban Residential Low-Density) with a Master Plan.
The properties to the north are outside the city in Story County and currently row cropped
as well as existing farmsteads and row crop land along and across North 500th to the
west. The property to the east in floodplain along Clear Creek with some wooded
residential lots are zoned RL (Residential Low-Density). Properties immediately to the
south are zoned “FS-RL” (Floating Suburban Residential Low-Density) in the existing
Sunset Ridge Subdivision which contain single-family detached homes.
Floodplain is located on small area on the far eastern side of the property. The floodplain
area will be contained in proposed open space. Developed lots will be located outside of
flood prone areas.
7
Proposed Master Plan
The amended Master Plan (Attachment E) will govern density with a range of 60-75 units
allowed on the site. The net density will be in the range of 3.75-4.81 units per net acre.
The net acreage of developable area will be 14-18 acres of the total 28.57 acres. Open
space and storm water detention will include 4.5-10.0 acres. The original plan allowed for
a maximum of 65 units.
The Preliminary Plat and subsequent Final Plat(s) will ensure that the number of units
align with the Master Plan.
The Master Plan is required based on Section 29.1507(3): when “an application is made
for amending the zoning map to designate any property as FS-RL, FS-RM, or PUD, the
applicant must either prepare a Master Plan or request that the City Council determine
whether it will be required.”
The Master Plan dictates the general street layout, general buildable area in location and
acres and number of units as well as net density. The plan also guides the layout of
utilities to serve the site. The final configurations of lots and open space is determined
during preliminary plat review.
Infrastructure
Impacts on infrastructure and City services for this parcel are consistent with what is
already anticipated for residential use of the property. Public utilities such as water and
sewer serving this parcel are located immediately south in the Sunset Ridge development
and can be easily extended to this site. Electricity is also available to serve the site.
A large Sanitary Sewer trunk main is required through the site from east to west to
accommodate planned future growth to the north and west of this site. A contract zoning
agreement was finalized with the developer on August 9, 2022, at time of rezoning to
ensure financing and construction of the main. The main is required for future growth
beyond this site and as such must be installed with this subdivision. An amended rezoning
agreement is required due to the amended Master Plan; however, the terms of the cost-
sharing are not changing.
Wilder Avenue and Ellston Avenue will extend into the development from the south
connecting into the Sunset Ridge Subdivision’s network of streets and to Lincoln Way. An
east to west street will bisect the site to serve the remainder of the area. Sidewalks will
be provided throughout the site and an existing shared use path to the south in Sunset
Ridge will be extended through the neighborhood along Wilder Avenue. All the
connections and proposed streets are adequate to serve the anticipated traffic generated
by this site.
8
Findings of Fact. Based upon an analysis of the proposed rezoning and laws pertinent
to the proposed map amendment, staff makes the following findings of fact:
1. The subject property is owned by Hunziker Development Group.
2. The existing zoning is consistent with the “Residential Neighborhood 3 (RN3)”
identified on the Ames Plan 2040 Future Land Use Map.
3. Development in the “FS-RL” zoning district requires a Master Plan and subsequent
Platting review process to assure that such development and intensity of use assures
a safe, functional, efficient, and environmentally sound operation.
4. Ames Municipal Code Section 29.1507(4) describes the process for submitting a
Master Plan.
5. Impacts on infrastructure and City services for this parcel is consistent with what is
already anticipated for the area.
Public Notice. The City provided mailed notice to all property owners within 200 feet of
the subject property and two signs were placed on the property prior to the City Council
meeting in accordance with the notification requirements of Chapter 29.
9
Attachment A - Location Map
10
Attachment B – Future Land Use Map, excerpt
11
Attachment C – Zoning Map, excerpt
12
Attachment D - Existing Master Plan
13
Attachment E – Amended Master Plan
14
Attachment F- RN3 Characteristics
15
Attachment G- Growth Principles
1
ITEM#: 43
DATE: 01-24-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: 2021/22 CONCRETE STREET PAVEMENT IMPROVEMENTS (STANGE
ROAD AND 24TH STREET)
BACKGROUND:
This is an annual program to rehabilitate or reconstruct concrete street s that have
deteriorated to prevent premature breakdown of the pavement. This work will provide
enhanced rideability to residents and visitors. This project is for the reconstruction of
Stange Road (Blankenburg Drive to 24th Street) and 24th Street (Stange Road to
Railroad crossing). Work will include improvements to pavement, storm and
sanitary utilities, ADA ramp, sidewalk, shared use path, and the 24th and Stange
intersection.
Stange Road will be reconstructed with concrete and include little change to the existing
footprint of the current Stange Road. The project includes improvements to the storm
sewer system, additional sidewalk on the east side of Stange Road to tie into ISU’s
existing sidewalk system, and improved bus stop locations.
24th Street will also be reconstructed with concrete and will be changed from a four-lane
section to a three-lane section from the railroad tracks to Stange Road. Forecasted traffic
volumes and turning motion support this lane reduction. The reduction to a three -lane
section will also help with storm water issues and provide area behind the new curb along
24th Street where shallow storm water swales can be constructed. The project will also
include the connection of the sidewalk across the railroad tracks on the north side of 24th
Street.
This project was bid through the Iowa Department of Transportation (DOT), due to
MPO/Federal/State funding. This project will have a late start date of April 3, 2023. The
project will be completed over two years with 130 working days for each 2023 and 2024.
On January 18, 2023, the bids for the project were received as follows:
Bidder Bid
Engineer’s Estimate $4,043,624.44
Con-Struct $4,252,314.23
Absolute Concrete Construction $4,699,184.75
Concrete Technologies $5,273,445.08
Hulstein Excavating $5,610,199.34
2
A summary of revenues and projected expenses is shown below:
ALTERNATIVES:
1. a. Accept the report of bids for the 2021/22 Concrete Pavement
Improvements (Stange and 24th)
b. Approve the final plans and specifications for this project and award the
2021/22 Concrete Pavement Improvements (Stange and 24th) project to
Con-Struct Inc, of Ames, Iowa, in the amount of $4,252,314.23
2. Reject the bids and do not proceed with this project.
CITY MANAGER'S RECOMMENDED ACTION:
Accepting the report of bids and approving final plans and specifications will allow this
project to proceed. Delay or rejection of these bids would result in a loss of SWAPP
funding for the project. Therefore, it is the recommendation of the City Manager that the
City Council adopt Alternative No. 1, as described above.
Funding Source
Available
Revenue
Estimated
Expenses
GO Bonds 2021/22 Concrete Improvements $ 2,600,000 MPO/STP SWAPP Funds 1,600,000 Water Quality Funds 100,000
Unobligated GO Bonds 500,000
2023/24 Storm Sewer Improvements 200,000
Union Pacific Agreements $ 117,270.00
Engineering/Administration 600,000.00
Stange and 24th Construction (Low bid) 4,252,314.23
TOTAL $ 5,000,000 $ 4,969,584.23
ITEM #: 44
DATE: 01-24-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: 2022/23 DOWNTOWN STREET PAVEMENT IMPROVEMENTS – ALLEY
(5TH ST – 6TH ST BETWEEN DUFF AVE AND DOUGLAS AVE)
BACKGROUND:
This program is for reconstruction or rehabilitation of downtown streets and alleys. This
project includes the replacement of the existing alley pavement with 7 inches of new
concrete pavement. Staff met on-site with the impacted businesses who reached out
about staging and access needs. Comments from those meetings were incorporated into
the project.
On January 18, 2023, bids for the project were received as follows:
Bidder Base Bid
Amount
Engineer’s estimate $ 133,510.00
Brothers Concrete $ 103,062.30
All Star Concrete, LLC. $ 129,397.52
Con-Struct Inc. $ 137,137.00
Pillar Inc. $ 137,488.10
TK Concrete, Inc. $ 149,065.75
Jet Drain Services $ 153,885.00
Absolute Concrete $ 169,697.26
Shekar Engineering, P.L.C $ 169,967.51
Choice Concrete LLC. $ 171,750.36
Revenue and expenses associated with this program are estimated as follows:
Available
Revenue
Estimated
Expenses
2022/23 Downtown Pavement Imp. (G.O. Bonds) $ 250,000 Construction
Engineering/Administration
$ 103,062.30
20,000.00
$ 250,000 $ 123,062.30
ALTERNATIVES:
1. a. Accept the report of bids for the 2022/23 Downtown Street Pavement
Improvements – Alley (5th St – 6th St between Duff Ave to Douglas Ave) project.
b. Approve the final plans and specifications for this project and award the
2022/23 Downtown Street Pavement Improvements – Alley (5th St – 6th St
between Duff Ave to Douglas Ave) project to Brothers Concrete of Des Moines,
Iowa, in the amount of $103,062.30.
2. Award the contract to one of the other bidders.
3. Do not proceed with this project.
CITY MANAGER'S RECOMMENDED ACTION:
By approving final plans and specifications and awarding the contract, this project will
result in lower street maintenance costs, improve area drainage, and provide a better
neighborhood aesthetic. Therefore, it is the recommendation of the City Manager that the
City Council adopt Alternate No. 1, as noted above.
1
ITEM #: 45
DATE: 01-24-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: 2022/23 FIRE STATION 3 CONCRETE REPLACEMENT
BACKGROUND:
Fire Station #3 was constructed in 2002. Since its construction, the concrete driveway
has deteriorated around the structure. Multiple patches have been applied to the concrete
over the last five years but were only temporary until the entire driveway could be
replaced. In spring 2021, a portion of the concrete driveway was replaced; this project will
complete the replacement of the remaining driveway.
On January 18, 2023, bids for the project were received as follows:
Bidder Base Bid
Engineer’s Estimate $ 264,032.25
Brothers Concrete $ 228,269.50
All Star Concrete, LLC. $ 254,181.15
Con-Struct, Inc. $ 268,478.20
GTG Construction LLC. $ 288,738.75
Lakeside Contractors LLC. $ 290,889.22
Jet Drain & Excavating $ 291,089.90
Shekar Engineering, PLC $ 314,109.35
Jensen Builders, LTD $ 315,769.99
Choice Concrete, LLC. $ 325,885.31
Absolute Concrete $ 342,835.59
Woodruff Construction Inc. $ 399,709.93
One non-responsive bid was also received (missing bid item unit).
Revenues and expenses associated with this project are estimated as follows:
Available
Revenue
Estimated
Expenses
2022/23 Fire St 3 Conc Repl (G.O. Bonds) $ 342,338
Construction (lowa bid) $ 228,269.50
Engineering and Administration 40,000.00
TOTAL $ 342,338 $ 268,269.50
2
ALTERNATIVES:
1. a. Accept the report of bids for the 2022/23 Fire Station 3 Concrete
Replacement project.
b. Approve the final plans and specifications for this project and award the Fire
Station 3 Concrete Replacement project to Brothers Concrete of Des
Moines, Iowa, in the amount of $ 228,269.50.
2. Do not proceed with this project.
CITY MANAGER'S RECOMMENDED ACTION:
Accepting the report of bids and awarding will allow this project to proceed, improving
pavement conditions and lowering maintenance costs of Fire Station 3 .
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
1
ITEM #: 46
DATE: 01-24-23
DEPT: PW
COUNCIL ACTION FORM
SUBJECT: 2022/23 SEAL COAT STREET PAVEMENT IMPROVEMENTS AND
NEIGHBORHOOD CURB PROGRAM – (MURRAY DR –
NORTHWESTERN AVE TO GRAND AVE)
BACKGROUND:
This is the annual program for removal of built-up seal coat and reconstruction with an
asphalt surface. This program restores surface texture, corrects structural deficiencies,
and increases life expectancy of these streets. This project includes the replacement
of the existing street pavement with seven inches of asphalt pavement and
storm/sanitary sewer repair/replacement. This project will also include the
replacement of deteriorated curb and gutter as part of the neighborhood curb
program.
On January 18, 2023, bids for the project were received as follows:
Bidder Base Bid
Amount
Engineer’s estimate $ 873,372.90
Manatts Inc. $ 722,863.45
Revenues and expenses associated with this program are estimated as follows:
Available
Revenue
Estimated
Expenses
2022/23 Seal Coat Imp. (G.O. Bonds)
2022/23 Neighborhood Curb (Road Use Tax)
$ 750,000
300,000
Construction
Engineering/Administration
$ 722,863.45
131,000.00
TOTALS $1,050,000 $ 853,863.45
2
ALTERNATIVES:
1. a. Accept the report of bids for the 2022/23 Seal Coat Street Pavement
Improvements and Neighborhood Curb Program – (Murray Dr – Northwestern
Ave to Grand Ave) project.
b. Approve the final plans and specifications for this project and award the
2022/23 Seal Coat Street Pavement Improvements and Neighborhood Curb
Program – (Murray Dr – Northwestern Ave to Grand Ave) project to Manatts Inc.
of Ames, Iowa, in the amount of $ 722,863.45.
2. Award the contract to one of the other bidders.
3. Do not proceed with this project.
CITY MANAGER’S RECOMMENDED ACTION:
By approving final plans and specifications and awarding the contract, this project will
result in lower street maintenance costs, improve area drainage, and provide a better
neighborhood aesthetic. Therefore, it is the recommendation of the City Manager
that the City Council adopt Alternative No. 1, as noted above.
Memo
Department of Planning & Housing
TO: Mayor and City Council
FROM: Kelly Diekmann, Planning & Housing Director
DATE: January 24, 2023
SUBJECT: Amended Ordinance for the Second Reading of a Zoning Text Amendment for Home
Occupations
After the First Reading of the Home Occupation text amendment, staff found additional places where
Home Occupations were referenced in the Zoning Ordinance.
1. Numerous zoning districts individually called out Home Occupations as an allowable use and
specified the method or review: either a Home Occupation Permit reviewed by staff, or a Special
Home Occupation Permit reviewed by the Zoning Board of Adjustment. As permit processes are
no longer proposed for the code, they should be removed.
2.References to Special Home Occupation Permits also needs to be removed from Sec. 29.1403,
which outlines the duties of the Zoning Board of Adjustment. The ZBA will no longer be
reviewing Special Home Occupation Permits, which will no longer exist.
No changes to Sec. 29.1304 or Sec. 29.1304A are proposed. Staff requests that Council adopt the attached
draft ordinance which incorporates the additional amendments that are needed.
S:\Planning\Council Boards Commissions\CC Reports\Memos to Council\Home Occupation Amended Ordinance on 2nd Reading - 01-24-2023.docx
Item No. 47 A
ORDINANCE NO.
AN ORDINANCE TO AMEND THE MUNICIPAL
CODE OF THE CITY OF AMES, IOWA, BY
AMENDING SECTIONS 29.201 AND 29.1403 AND
ARTICLES 6, 7, 8, 10, AND 12 OF CHAPTER 29, BY
REPLEALING AND REPLACING SECTION 29.1304,
AND BY ENACTING A NEW SECTION 29.1304A
THEREOF, FOR THE PURPOSE OF REGULATING
HOME OCCUPATIONS, REPEALING ANY AND
ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT TO THE EXTENT OF SUCH CONFLICT;
AND ESTABLISHING AN EFFECTIVE DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same
is hereby amended by amending Sections 29.201 and 29.140 and Articles 6, 7, 8, 10, and
12 of Chapter 29, by repealing and replacing Section 29.1304, and by enacting a new
Section 29.1304A as follows:
“Sec. 29.201. DEFINITIONS.
. . .
(13)Animal Boarding House means a place or establishment other than an animal shelter
where animals not owned by the proprietor are sheltered, fed, and watered in return
for consideration.
(98)Home Occupation means an occupation, profession, activity, or use conducted for
financial gain or profits in a dwelling unit or on a residential property that is clearly
secondary to the residential use of the dwelling unit or property, does not alter the
exterior of the dwelling unit, or affect the residential character of the property or the
neighborhood, and does not employ more than 2 persons, not including resident(s) of
the dwelling.
. . .
Sec. 29.600. “A” AGRICULTURAL.
. . .
Table 29.600(2)
Agricultural (A) Zone Uses
***
Household Living Accessory Uses
***
Home Occupation Y HO -- ZBA/Staff --
Item No. 47
. . .
HO = Home Occupation
. . .
Sec. 29.701. “RL” RESIDENTIAL LOW DENSITY.
. . .
Table 29.701(2)
Residential Low Density (RL) Zone Uses
***
***
Home Occupation Y HO -- ZBA/Staff --
***
. . .
HO = Home Occupation
. . .
Sec. 29.702. “RM” RESIDENTIAL LOW DENSITY.
. . .
Table 29.702(2)
Residential Medium Density (RM) Zone Uses
***
***
Home Occupation Y HO -- ZBA/Staff --
***
. . .
HO = Home Occupation
. . .
Sec. 29.703. “UCRM” URBAN CORE RESIDENTIAL MEDIUM DENSITY ZONE.
. . .
Table 29.703(2)
Urban Core Residential Medium Density (UCRM) Zone Uses
***
***
. . .
HO = Home Occupation
. . .
Sec. 29.704. “RH” RESIDENTIAL HIGH DENSITY.
. . .
Table 29.704(2)
Residential High Density (RH) Zone Uses
***
***
Home Occupation Y HO -- ZBA/Staff --
***
. . .
HO = Home Occupation
. . .
Sec. 29.705. “RLP” RESIDENTIAL LOW DENSITY PARK ZONE.
. . .
Table 29.705(4)
Residential Low Density Park (RLP) Zone Uses
***
***
Home Occupation Y HO -- ZBA/Staff --
***
. . .
HO = Home Occupation
. . .
Sec. 29.801. “NC” NEIGHBORHOOD COMMERCIAL ZONING STANDARDS.
. . .
Table 29.801(2)
Neighborhood Commercial (NC) Zone Uses
***
***
Home Occupation Y HO -- ABA/Staff --
***
. . .
Sec. 29.806. “CCR” COMMUNITY COMMERCIAL/RESIDENTIAL NODE.
. . .
Table 29.806(2)
Community Commercial/Residential Node (CCR) Zone Uses
***
***
Home Occupation Y HO -- ZBA/Staff --
***
. . .
Sec. 29.808. “DSC” DOWNTOWN SERVICE CENTER.
. . .
Table 29.808(2)
Downtown Service Center (DSC) Zone Uses
***
***
Home Occupation Y HO -- ZBA/Staff --
***
. . .
Sec. 29.809. “CSC” CAMPUSTOWN SERVICE CENTER.
. . .
Table 29.809(2)
Campustown Service Center (CSC) Zone Uses
***
***
Home Occupation Y HO -- ZBA/Staff --
***
. . .
Sec. 29.1003. “S-SMD” SOUTH LINCOLN SUB AREA MIXED-USE DISTRICT.
. . .
Table 29.1003(2)
South Lincoln Sub Area (S-SMD) Mixed-Use District
***
***
Home Occupation Y HO -- ZBA/Staff --
***
. . .
HO = Home Occupation
. . .
Sec. 29.1004. “DGC” DOWNTOWN GATEWAY COMMERCIAL.
. . .
Table 29.1004(2)
Downtown Gateway Commercial (DGC) Uses
***
Household Living Accessory Uses
***
. . .
HO = Home Occupation
. . .
Sec. 29.1202. “F-S” SUBURBAN RESIDENTIAL ZONE.
. . .
Table 29.1202(4)-1
Suburban Residential Floating Zone
Residential Low Density (FS-RL) Uses
***
***
Home Occupation Y HO -- ZBA/Staff --
***
. . .
HO = Home Occupation
. . .
Table 29.1202(4)-2
Suburban Residential Floating Zone
Residential Medium Density (FS-RM) Uses
***
***
Home Occupation Y HO -- ZBA/Staff --
***
. . .
HO = Home Occupation
. . .
Sec. 29.1304. HOME OCCUPATIONS.
(1) Purpose. This Section is intended to protect residential areas from potential adverse
impacts of activities defined as Home Occupations; to permit residents of the
community a broad choice in the use of their homes as a place of livelihood in the
production or supplementing of personal/family income; to restrict any negative
impacts on surrounding properties; and to establish criteria and develop standards for
the use of residential structures or dwelling units for Home Occupations.
(2) Definitions.
(a) Clients and Customers are visitors to a Home Occupation who are engaging
the services offered by the Home Occupation or who are purchasing items sold
by the Home Occupation. Clients and customers are not residents of the dwelling
where the Home Occupation is located and are not employed by the Home
Occupation.
(3) Regulation.
(a) Home Occupations are an allowed use, subject to conformance with all codes
and standards of the Ames Municipal Code. No permit or license is required.
(b) A Home Occupation shall be operated and maintained in conformance with the
criteria set forth in this section.
(4) Criteria.
(a) All Home Occupations must comply with City, County, and State regulations
for public health and safety, including rules and regulations related to fire and
building codes, health and sanitation, transportation, or traffic control, solid or
hazardous waste, pollution, or noise control.
(b) Any Home Occupation that does not comply with all of the criteria in this section
is prohibited.
(c) All Home Occupations must comply with the following requirements:
(i) Operation, Impact, and Nuisance.
a. The Home Occupation operation shall not alter the structure so that it
is no longer a dwelling unit.
b. The activity shall be conducted in a manner that will not alter the
normal residential character of the premises.
c. The use shall be compatible with the residential use of the property
and with the surrounding residential uses.
d. There shall be no emission of smoke, dust, odor, fumes, glare, noises,
vibration, or electrical or electronic disturbances detectable at the lot
line that would exceed what is normally produced by the residential
use of a dwelling unit.
e. Hours of operation for employees, clients/customers, and deliveries
are to be between the hours of 6:30 a.m. and 7:00 p.m.
(ii) Area Limitations:
a. Buildings.
(1) The Home Occupation must occupy less than 50% of the gross
floor area of the dwelling unit but may occupy 50% or more of
the gross floor area of an accessory structure.
(2) Other structures on the property may be used for the Home
Occupation, but less than 50% of the sum of the gross floor area
of all buildings may be occupied by the business.
(3) The gross floor area calculation shall not include attics or
detached buildings intended for animal use (chicken coops, dog
houses, etc.).
(4) All zoning district requirements for primary structures, detached
garages, and accessory structures apply.
b. Yard.
(1) Home Occupation activity in a yard is prohibited unless it is:
(i) In a side or rear yard and
(ii) Behind a fence that is:
1. Solid and opaque, and
2. A minimum of 6 feet high.
(2) The Home Occupation must occupy less than 25% of the fenced
yard area, in addition to the space used in (a)(1).
(3) Use of a front yard or a street side yard for Home Occupation
purposes is prohibited.
(4) Use of a yard may be restricted by other City Codes and zoning
standards, such as Outdoor Storage.
(iii) Signage.
a. Any sign utilized at the Home Occupation shall be limited to one
flush-mounted sign on the main residential structure, which shall not
exceed one square foot in area.
b. Such sign shall not be lighted and nonreflecting materials shall be
used.
c. The legend shall show only the name of the occupant and the type of
occupation.
(iv) Traffic.
a. Not more than 10 vehicular trips related to the business per day shall
be allowed. A trip to and from the Home Occupation location shall
count as one trip.
b. The maximum number of trips shall include those taken by
employees, clients/customers, and deliveries.
c. The delivery and pick up of materials or commodities to the premises
by commercial vehicles shall not interfere with the delivery of other
services to the area.
(v) Parking Criteria.
a. A property with a Home Occupation shall meet all the standards for
parking and driveways in Sec. 29.406, including but not limited to,
the minimum number of required parking spaces, paving, and location
requirements.
b. Trailers, inoperable vehicles, and other Home Occupation-related
equipment shall not be stored on the driveway. One operable
company vehicle is allowed to park in the driveway.
c. Only one delivery vehicle associated with the activity may be parked
on the street near the premises for not more than 4 consecutive hours.
d. One additional on-site parking space is required above the normal
parking requirement where 2 or more clients/customers are likely to
visit the premises concurrently.
e. No more than 4 client or customer vehicles related to the Home
Occupation during any given hour shall be allowed on the site.
f. On street parking of equipment, vehicles, trucks, and trailers related
to or used for the home occupation is prohibited, with the exception
of one vehicle related to the home occupation that may be parked on
the street.
(vi) Maximum Occupancy of the Dwelling Unit for Employees and
Clients/Customers.
a. There is no limitation on primary residents as employees.
b. No more than two non-residents of the dwelling may be employed by
the Home Occupation.
c. Employees arriving at the site for work that occurs either on-site or
off-site are included as non-resident employees.
d. The maximum number of clients/customers at any one time shall not
exceed four.
e. An exception to the maximum occupancy limitation is permitted for
exhibitions of goods or sales of goods that occur for three days or
fewer when the occurrence is less than three times a year.
(vii) Number of Home Occupations.
a. The total number of Home Occupations within a dwelling unit is not
limited.
b. The cumulative impact of all Home Occupations conducted within
the dwelling unit shall not exceed the criteria in this section.
(5) Rummage/Garage Sales.
(a) A rummage/garage sale is a sale of household goods and belongings held either
outdoors or in a garage.
(b) Rummage/garage sales are not Home Occupations, provided the following:
(i) The sale does not occur over more than three consecutive days.
(ii) No more than three sales per year are conducted.
(iii) The maximum number of sales per year is not contingent upon the length
of any sale. The number of sales may not increase beyond three by
shortening the length of each sale.
(6) Prohibited Uses. In addition to Home Occupations that do not comply with the
criteria, the following uses are prohibited for Home Occupations:
(a) Alcohol sales
(b) Adult-oriented businesses, including:
(i) Creating or selling pornography
(ii) Providing nude or topless dancing
(c) Animal boarding houses, kennels, stables, and veterinary hospitals
(i) Exception. An in-home animal boarding house is allowed as a Home
Occupation for the boarding of up to six (6) animals. Use of the yard for
the keeping of boarded animals is not permitted as part of an in-home
animal boarding house.
(d) Dancing studios or exercise studios
(e) Private clubs
(f) Restaurants and bars
(g) Repair or painting of motor vehicles (including motorcycles and boats) or of any
trailer, camper, etc., pulled by a motor vehicle
(h) Firearm training or instruction
(i) Shooting ranges
(j) Welding or machine shop
(k) Dispatch service with cars on-site
(l) Dry cleaners
(m) Funeral homes or mortuaries
(n) Medical and dental offices
(o) Equipment rental
(p) Outdoor storage or salvage businesses
(q) Towing
Sec. 29.1304A. CHILD DAY CARE FACILITIES, HOME-BASED.
(1) Regulation. A Day Care operated within a dwelling unit that includes a primary
resident of the home as an employee is allowed without a permit when it is licensed
by the State of Iowa as a Type “A” (e.g., up to six children) or Type “C” 1 adult (e.g.,
up to eight children).
(2) A Day Care licensed by the State as a Type “B” or a Type “C” 2 adults or any other
type of Day Care requires a Special Use Permit per Section 29.1503. The applicable
criteria for a Special Use Permit is listed in Section 29.1503(5).
(3) Day Care Centers are not a home-based Child Care Facility.
(4) Dedicated Area. For Family Day Care homes, the entire dwelling unit may be used to
serve the various needs of day care (e.g., kitchen, bathroom, napping rooms, play
areas, etc.) However, the Day Care can provide care to no more than one person per
35 square feet of the total dwelling unit, exclusive of baths, hallways, closets,
kitchens, and dining areas. The dining area may be included in the square footage
calculation if used by Day Care participants for activities other than meals.
(5) Parking and Traffic. Each permitted Day Care must meet and maintain on-site parking
to minimum requirements of the Zoning Ordinance. The Board shall consider the
proposed parking, along with drop off and pick up, as part of their review to determine
if traffic levels and parking are compatible with the area for any Day Care requiring
a Special Use Permit. The Board may apply conditions to any Special Use Permits
for parking and traffic control as allowed by Section 29.1503.
(6) Family Day Care in Multifamily Dwellings. Child Care Facilities in multifamily
dwellings shall comply with the following additional criteria.
(a) A defined outdoor play area is available on-site that provides not less than 75
square feet per child based on the maximum number of children that will be
attending the Day Care at any given time, or a public or neighborhood park is
located within 300 feet of the site. This provision only applies to day care
provided to children five years of age and older.
(b) An area designated and posted for guest parking is provided on the site; or at
least one parking space must be posted and reserved for use of the day care
operation only. Parking spaces otherwise required to meet minimum parking
requirements for the residents may not count toward the required guest or
reserved parking spaces.
(c) The Day Care operator must provide evidence that the owner of the multifamily
building has no objections to the Day Care operation, and that he or she agrees
to comply with the required guest or reserved parking provisions.
. . .
Sec. 29.1403. ZONING BOARD OF ADJUSTMENT.
. . .
(7) Powers. As provided by Section 414.12 of the Iowa Code, the Board has the power to:
(b) Special Use Permits, Special Home Occupation Permits, and Exceptions. Hear
and decide on applications for Special Use Permits, Special Home Occupation Permits,
and Exceptions in accordance with Sections 29.1503 and 29.1506 of this Ordinance.
. . .
(9) Applications to the Board. Applications to the Board for a Special Use Permit, Special
Home Occupation Permit, Variance, Exception, or Reasonable Accommodation may be
made by any person. Such application shall be made by filing with the secretary of the
Board a written notice specifying the grounds therefore. The secretary shall publish notice
of the application in a paper of general circulation in the City.
. . .”
Section Two. Violation of the provisions of this ordinance shall constitute a municipal
infraction punishable as set out by law.
Section Three. All ordinances, or parts of ordinances, in conflict herewith are hereby
repealed to the extent of such conflict, if any.
Section Four. This ordinance shall be in full force and effect from and after its passage
and publication as required by law.
Passed this day of , 2023.
________________________________ ____________________________________
Renee Hall, City Clerk John A. Haila, Mayor