HomeMy WebLinkAbout~Master - January 23, 2024, Regular Meeting of the Ames City Council1.Motion approving payment of claims
2.Motion approving Summary of Minutes of Special Meeting on January 6, 2024 and Regular
Meeting on January 9, 2024
3.Motion approving Report of Change Orders for period January 1-15, 2024
4.Motion approving Premise Update for Class E Retail Alcohol License - Caseys #4314, 1118 South
Duff Avenue
5.Motion approving Premise Update for Class E Retail Alcohol License - Caseys #4315, 3218 Orion
Drive
6.Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor Licenses:
a. Fareway Stores, Inc. #093, 3619 Stange Road, Class E Retail Alcohol License
b. Fareway Stores, Inc. #386, 619 Burnett Avenue, Class E Retail Alcohol License
c. Dog Eared Books, 203 Main St, Class C Retail Alcohol License
d. Blaze Pizza, 2320 Lincoln Way, Special Class C Liquor License with Outdoor Service
e. El Azteca, 2727 Stange Rd, Class C Retail Alcohol License with Outdoor Service, Pending
Dramshop Status
f. Ge' Angelo's (M2S2 Enterprises LLC) 823 Wheeler St #9, Class C Retail Alcohol License
with Catering Privilege
g. Fuji Japanese Steakhouse, 1614 South Kellogg Avenue, Class C Retail Alcohol License
h. Chipotle, 435 South Duff Avenue, Class C Retail Alcohol License, Pending Dramshop
Review
7.Resolution approving Quarterly Investment Report for Quarter Ending December 31, 2023.
8.Resolution approving appointment to Campus and Community Commission
9.Resolution to adopt business and market changes to City of Ames Depository
AGENDA
REGULAR MEETING OF THE AMES AREA METROPOLITAN PLANNING
ORGANIZATION (AAMPO) TRANSPORATION POLICY COMMITTEE AND REGULAR
MEETING OF THE AMES CITY COUNCIL
**AMENDED**
COUNCIL CHAMBERS - CITY HALL
JANUARY 23, 2024
NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from
the public during discussion. The Standards of Decorum, posted at the door and
available on the City website, define respectful conduct for public participation. If you
wish to speak, please fill out the form on the tablet outside the door to the Council
Chambers or scan the QR Code to the right to fill out the same form on a personal
device. When your name is called, please step to the microphone, state your name for
the record, and keep your comments brief so that others may have the opportunity to speak.
REGULAR MEETING OF THE AMES CITY COUNCIL**
**The Regular City Council Meeting will immediately follow the meeting of the Ames Area
Metropolitan Planning Organization (AAMPO) Transportation Policy Committee.
Please see the separate AAMPO agenda for complete meeting details.
CALL TO ORDE R: 6:00 p.m.
CONSENT AGENDA : All items listed under the Consent Agenda will be enacted by one motion.
There will be no separate discussion of these items unless a request is made prior to the time the
Council members vote on the motion.
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10.Resolution approving Amendment to Iowa DOT Iowa Clean Air Attainment Program agreement
for the Intelligent Transportation Systems Program (Phase 3)
11.Resolution awarding a contract for software licensing and support for Microsoft Office 365 with
Insight Public Sector, Dallas, Texas, in the amount not to exceed $215,351.80
12.Resolution awarding contract to DGR Engineering, Rock Rapids, Iowa, for Engineering Services
for 69kV Transmission Line Reconstruction, in the amount not-to-exceed $612,756
13.Resolution awarding contract to Core & Main of Grimes, Iowa for the purchase of water utility
supplies in the amount of $75,508
14.Resolution approving preliminary plans and specifications for the 2021/22 Storm Water Erosion
Control (Bloomington Waterway Channel and Bank Stabilization) and 2021/22 Stormwater
Quality Improvements project, setting February 21, 2024, as the bid due date and February 27,
2024, as the date of Public Hearing
15.Resolution approving preliminary plans and specifications for the 2023/24 Pavement Restoration –
Slurry Seal Program setting February 21, 2024, as the bid due date and February 27, 2024, as the
date of Public Hearing
16.Resolution approving preliminary plans and specifications for the 2023/24 Campustown Public
Improvements – (Welch Avenue and Chamberlain Place) project, setting February 21, 2024, as the
bid due date and February 27, 2024, as the date of Public Hearing
17.Resolution approving preliminary plans and specifications for the 2023/24 Collector Street
Pavement Improvements – (6th Street) project, setting February 21, 2024, as the bid due date and
February 27, 2024, as the date of Public Hearing
18.2021/22 Water System Improvements Program (US Highway 69: S Duff Avenue, Grand Avenue)
a. Resolution approving Change Order No. 2, the balancing change order, an increase in the
amount of $40,351.71
b. Resolution accepting the 2021/22 Water System Improvements Program (US Highway 69: S
Duff Avenue, Grand Avenue) project as completed by Synergy Contracting LLC, of Des
Moines, Iowa in the amount of $2,347,765.51
19.Resolution accepting the 2022/23 Seal Coat Street Pavement Improvements and Neighborhood
Curb Program – (Murray Dr – Northwestern Ave to Grand Ave) project as completed by Manatt’s
Inc. of Ames, Iowa in the amount of $714,728.49.
20.Resolution accepting the 2022/23 Shared Use Path Maintenance Program as completed by Mid
Iowa Enterprises, LLC of Story City, Iowa in the amount of $109,046
21.Staff Report on Sidewalk Safety Program
22.2024-2029 Capital Improvements Plan:
a. Receive Public Input
23.Resolution Approving Agreements with the State of Iowa and Story County for Parking Ticket
and Accounts Receivable collections.
24.Requests from The Grand Drives, LLC for Campustown Showdown on April 20, 2024
a. Resolution approving closure of Welch Avenue from approximately 100 feet south of
PUBLIC FORUM : This is a time set aside for comments from the public on topics of City business
other than those listed on this agenda. Please understand that the Council will not take any action on
your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a
future meeting.
PUBLIC WORKS :
FINANCE:
ADMINISTRATION:
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Chamberlain Street to Knapp Street, and Hunt Street from Chamberlain Place to Welch
Avenue, between 11 a.m. and 11:45 p.m. on April 20, 2024
25.Motion approving/denying a new 12-month Class C Retail License - Cactus at 223 Welch Avenue,
Pending Dram Shop review
26.Resolution waiving formal bidding requirements and awarding the purchase of 2 Ford Police
Interceptor Utilities, to Stiver's Ford of Waukee, IA, in the amount of $90,068
27.Resolution approving the 2023 accomplishments of the Historic Preservation Commission (HPC)
and the Work Plan for 2024 as described in the 2023 Certified Local Government (CLG) Report
28.Hearing on Preapproval of Industrial Tax Abatement for a R&D Building at 300 South Bell
Avenue
a. First Reading of Ordinance
29.Hearing on Fitch Family Indoor Aquatic Center
a. Motion accepting report of bids
b. Motion rejecting all bids for bid package 03-3 Precast Concrete & Structural Steel and
directing staff to rebid
c. Resolution approving preliminary Plans and Specifications for the Fitch Family Indoor
Aquatic Center Project, Bid Package, 03-3 Precast Concrete & Structural Steel, setting
February 1 4 15, 2024, as the bid due date, and February 20, 2024, as the date of Public
Hearing and award of contract
d. Resolution approving final plans and specifications and awarding bid package 03-1 Building
Concrete Work a contract to All Star Concrete, LLC of Johnston, IA, in the amount of
$671,500
e. Resolution approving final plans and specifications and awarding bid package 04-1 Unit
Masonry Work a contract to Forrest & Associate of Des Moines, IA, in the amount of
$84,275
f. Resolution approving final plans and specifications and awarding bid package 06-1 General
Carpentry Work a contract to Lansink Construction, Inc. of Johnston, IA, in the amount of
$1,016,000
g. Resolution approving final plans and specifications and awarding bid package 07-3
Membrane Roofing & Sheet Metal Flashing Work a contract to Central States Roofing of
Ames, IA, in the amount of $806,300
h. Resolution approving final plans and specifications and awarding bid package 08-1
Entrance, Storefront, Curtainwall & Glazing Work a contract to Orning Glass Company of
Ames, IA, in the amount of $726,526
i. Resolution approving final plans and specifications and awarding bid package 09-1 Gypsum
Board Assembly, Acoustical Ceiling, Paint & Coating Work a contract to Hilsabeck Schacht
of West Des Moines, IA, in the amount of $519,250
j. Resolution approving final plans and specifications and awarding bid package 13-1
Swimming Pool Work a contract to Sande Construction & Supply Co. of Humboldt, IA, in
the amount of $4,326,187
k. Resolution approving final plans and specifications and awarding bid package 21-1 Fire
Suppression System Work a contract to Midwest Automatic Fire Sprinkler Company of Des
Moines, IA, in the amount of $130,100
l. Resolution approving final plans and specifications and awarding bid package 22-1
POLICE
PLANNING AND HOUSING:
HEARINGS:
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Plumbing & HVAC Work a contract to Brockway Mechanical & Roofing Co., Inc. of Des
Moines, IA, in the amount of $4,184,363
m. Resolution approving final plans and specifications and awarding bid package 26-1
Electrical, Communications, Electronic Safety & Security Work a contract to Van Maanen
Electric, Inc. of Newton, IA, in the amount of $1,477,436
n. Resolution approving final plans and specifications and awarding bid package 31-1
Demolition & Earthwork a contract to Con-Struct, Inc. of Ames, IA, in the amount of
$532,975
o. Resolution approving final plans and specifications and awarding bid package 32-1 Paving
& Sidewalk Work a contract to Lakeside Contractors LLC of Ames, IA, in the amount of
$351,588
p. Resolution approving final plans and specifications and awarding bid package 33-1 Site
Utility Work a contract to Iowa Pipe & Grading, LLC of Ames, IA, in the amount of
$385,700
30.Hearing on CyRide Security System Upgrade Phase II
a. Resolution approving final plans and specifications and awarding contract to
Commonwealth Electric of the Midwest of Des Moines, Iowa, for the base bid plus bid
alternates #1, #2, #3, and #4, for a total cost of $179,361
31.Hearing on 2022/23 CyRide Route Pavement Improvements (Lincoln Way)
a. Motion accepting report of bids
b. Resolution approving final plans and specification and awarding contract to Con-Struct,
Inc., of Ames, Iowa, in the amount of $2,584,689.20
32.Hearing on 2023/24 Seal Coat Street Pavement Improvements
a. Motion accepting report of bids
b. Resolution approving final plans and specification and awarding contract to Manatt's, Inc.,
of Ames, IA, in the amount of $1,828,001.36
33.Hearing on 2023/24 Asphalt Street Pavement Improvements Program #1
a. Motion accepting report of bids
b. Resolution approving final plans and specification and awarding contract to Manatt's, Inc.,
of Ames, IA, in the amount of $1,764,990.07, including base bid and alternate
34.Hearing on 2023/24 Asphalt Street Pavement Improvements Program #2
a. Motion accepting report of bids
b. Resolution approving final plans and specification and awarding contract to Con-Struct,
Inc., of Ames, IA, in the amount of $706,554.20, including base bid and alternate
35.Third reading and adoption of ORDINANCE NO. 4517 on Text Amendment for Public Nuisance
"Property Maintenance" related to changes to the Ames Municipal Code.
36.Third reading and adoption of ORDINANCE NO. 4518 on Zoning Text Amendment to Paving
Standards for Basic Utility Uses and other similar uses
ORDINANCES:
DISPOSITION OF COMMUNICATIONS TO COUNCIL:
COUNCIL COMMENTS:
ADJOURNMENT:
Please note that this agenda may be changed up to 24 hours before the meeting time as provided
by Section 21.4(2), Code of Iowa.
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MINUTES OF THE CITY COUNCIL RETREAT
AMES, IOWA JANUARY 6, 2024
The Ames City Council was called to order by Mayor John Haila at 8:27 a.m. on the 6th day of
January, 2024 in the Homewood Golf Course Clubhouse, 401 East 20th Street. City Council
Members present were Gloria Betcher, Tim Gartin, Bronwyn Beatty-Hansen, Rachel Junck, and
Anita Rollins. Amber Corrieri joined the meeting electronically. City Manager Steven Schainker,
City Attorney Mark Lambert, Assistant City Manager Brian Phillips, and Facilitator Donna
Gilligan were also present.
COUNCIL GOAL UPDATE:
Mayor Haila summarized that he had met individually with each Council Member to discuss their
priorities. He outlined the purpose of the retreat. The Mayor invited Facilitator Donna Gilligan to
review the agenda. After a review of the agenda, Ms. Gilligan led a discussion of the previous
commitments the City Council had made in regard to effective decision making and interaction
with others.
The meeting recessed at 9:32 a.m. and reconvened at 9:40 a.m.
Assistant City Manager Brian Phillips reviewed with the City Council the existing tasks that have
yet to be completed. Ms. Gilligan reviewed the feedback collected individually from the Council
Members regarding proposed revised goals. The Council Members provided proposed
modifications to the draft goals that underlie each value and then prioritized the draft goals.
The meeting recessed at 12:10 p.m. and reconvened at 12:23 p.m.
Discussion continued regarding the refinement of the goals and tasks.
ADJOURNMENT: It was moved by Betcher, seconded by Junck, to adjourn the meeting.
Motion carried unanimously. The meeting adjourned at 1:42 p.m.
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SUMMARY OF MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA JANUARY 9, 2024
The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 5:59 p.m.
on the 9th day of January, 2024, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant
to law. Present were Council Members Bronwyn Beatty-Hansen, Gloria Betcher, Tim Gartin, Rachel
Junck, and Anita Rollins. Council Member Amber Corrieri was absent. Ex officio Jeff Clark was also
absent.
PROCLAMATION FOR "SLAVERY AND HUMAN TRAFFICKING PREVENTION AND
AWARENESS MONTH," JANUARY 2024: Mayor Haila presented the proclamation to Dr. George
Belitsos, the Chair of the Iowa Network Against Human Trafficking and Slavery, and Cayleen
Mesecher, the Director of Residential Services for Wings of Refuge.
CONSENT AGENDA: Council Member Rollins request to pull Item No. 5.
Moved by Betcher, seconded by Junck, to approve the consent agenda less Item No. 5.
2. Motion approving payment of claims
3. Motion approving Summary of Minutes of the Regular Meeting on December 12 and
December 19, 2023
4. Motion approving Report of Change Orders for period December 1-15, 2023
5. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor
Licenses:
a. American Legion Post #37, 225 Main, Class F Liquor License, Pending Dramshop
Review
b. Springhill Suites, 1810 SE 16th St, Special Class C Retail Alcohol License
c. Blue Owl Bar, 223 Welch Avenue, Class C Liquor License with Outdoor Service and
Catering, Pending Dramshop Review
d. Dublin Bay, 320 S 16th, Class C Liquor License with Catering Privilege and Outdoor
Service, Pending Dramshop Review
e. The Filling Station, 2400 University Blvd., Class E Liquor License
f. Clouds Coffee, 119 Stanton Ave Suite 701, Special Class C Retail Alcohol License
g. The Angry Irishmen, 119 Main Street, Class C Liquor License with Outdoor Service,
Pending Dramshop Review
h. Hy-Vee Market Café, 3800 Lincoln Way, Class C Retail Alcohol License with Catering
Privilege
i. Cy's Roost, 121 Welch Avenue, Class C Retail Alcohol License with Outdoor Service,
Pending Dramshop Review
j. Tip Top Lounge, 201 East Lincoln Way, Class C Liquor License with Outdoor Service
6. RESOLUTION NO. 24-001 approving Memorandum of Understanding for Enhanced Security
Services (MOU) with the Iowa Department of Management.
7. RESOLUTION NO. 24-002 approving the Community Attraction and Tourism (CAT) Grant
agreement in the amount of $500,000 with the Enhance Iowa Board.
8. RESOLUTION NO. 24-003 awarding contract to Trivista Companies Inc. of Altoona, Iowa,
for CyRide Reconditioned Replacement Engines for a total cost of $116,737.78
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9. RESOLUTION NO. 24-004 approving partial completion and reducing financial security at
Birch Meadows 2nd Addition to $6,335
10. RESOLUTION NO. 24-005 approving partial completion and reducing financial security at
Domani Subdivision 2nd Addition to $52,636
11. RESOLUTION NO. 24-006 accepting completion of Inis Grove Restroom Renovation Project
with HPC, LLC., Ames, Iowa in the amount of $135,000
Roll Call Vote: 5-0. Motions/Resolutions declared carried/adopted unanimously, signed by the Mayor,
and hereby made a portion of these Minutes.
RENEWAL OF BEER PERMITS, WINE PERMITS, AND LIQUOR LICENSES:
Moved by Rollins, seconded by Beatty-Hansen, to approve the renewal of the following Beer Permits,
Wine Permits, and Liquor Licenses:
a. American Legion Post #37, 225 Main, Class F Liquor License, Pending Dramshop Review
b. Springhill Suites, 1810 SE 16th St, Special Class C Retail Alcohol License
c. Blue Owl Bar, 223 Welch Avenue, Class C Liquor License with Outdoor Service and Catering,
Pending Dramshop Review
d. Dublin Bay, 320 S 16th, Class C Liquor License with Catering Privilege and Outdoor Service,
Pending Dramshop Review
e. The Filling Station, 2400 University Blvd., Class E Liquor License
f. Clouds Coffee, 119 Stanton Ave Suite 701, Special Class C Retail Alcohol License
g. The Angry Irishmen, 119 Main Street, Class C Liquor License with Outdoor Service, Pending
Dramshop Review
h. Hy-Vee Market Café, 3800 Lincoln Way, Class C Retail Alcohol License with Catering
Privilege
i. Cy's Roost, 121 Welch Avenue, Class C Retail Alcohol License with Outdoor Service, Pending
Dramshop Review
j. Tip Top Lounge, 201 East Lincoln Way, Class C Liquor License with Outdoor Service.
Vote on Motion: 5-0. Motion declared adopted unanimously.
PUBLIC FORUM: Mayor Haila opened the Public Forum.
Richard Deyo, 505 8th Street #102, Ames, discussed the opportunity for Public Forum at various City
meetings.
Grant Olsen, 3812 Ontario Street, Ames, spoke to the opportunity to address transportation and
accessibility options for alternative methods of travel other than vehicles. He urged the City Council
to continue to evaluate and adjust as needed with urgency to make good decisions for the coming
generations of citizens.
Greg Carlson, Ames, expressed his concerns with snow removal procedures used by private
contractors across the City.
Mayor Haila closed the Public Forum when no one else came forward to speak.
STAFF REPORT REGARDING CLIMATE ACTION PLAN (CAP) AND SEVEN INITIAL
IMPLEMENTATION STEPS: Members of the Climate Action Plan Committee, including Public
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Relations Officer Susan Gwiasda, Director of Electric Services Donald Kom, Director of Planning and
Housing Kelly Diekmann, Director of Fleet Services Corey Mellies, and Assistant City Manager Brian
Phillips, presented the Staff Report.
Mayor Haila opened the Public Input.
Justin Dodge, 105 S. 16th Street, Ames, presented strategies to continue utilizing incentives such as
rebates to meet the CAP goals based on his personal and professional experiences in the community.
Mayor Haila closed the Public Input when no one else came forward to speak.
AUDITORIUM ALCOHOL AND CONCESSION POLICY: Parks and Recreation Director Keith
Abraham and Recreation Superintendent Courtney Kort presented the Council Action Form (CAF).
Moved by Gartin, seconded by Betcher, to adopt RESOLUTION NO. 24-007 approving the
Auditorium Alcohol and Concession Policy.
Roll Call Vote: 5-0. Resolution adopted unanimously, signed by the Mayor, and hereby made a portion
of these Minutes.
ROOF REPLACEMENT AT THE POWER PLANT: Director Kom presented the CAF.
Moved by Rollins, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 24-008 approving
preliminary plans and specifications for the Roof Replacement at the Power Plant, setting February
14, 2024 as the due date for bids, and setting February 27, 2024 as the date of public hearing and award
of contract.
Roll Call Vote: 5-0. Resolution adopted unanimously, signed by the Mayor, and hereby made a portion
of these Minutes.
HEARING ON HVAC REPLACEMENT AT THE POWER PLANT: The Mayor opened and
closed the Public Hearing when no one came forward to speak.
Moved by Betcher, seconded by Gartin, to adopt RESOLUTION NO. 24-009 awarding contract to
Mechanical Comfort, Ames, IA, for HVAC Replacement at the Power Plant, in an amount of
$269,740.
Roll Call Vote: 5-0. Resolution adopted unanimously, signed by the Mayor, and hereby made a portion
of these Minutes.
SECOND READING ON TEXT AMENDMENT FOR PUBLIC NUISANCE "PROPERTY
MAINTENANCE" RELATED TO CHANGES TO THE AMES MUNICIPAL CODE: Moved
by Beatty-Hansen, seconded by Gartin, to pass on second reading a Text Amendment for Public
Nuisance “Property Maintenance” related to changes to the Ames Municipal Code.
Roll Call Vote: 5-0. Motion declared carried unanimously.
SECOND READING ON ZONING TEXT AMENDMENT TO PAVING STANDARDS FOR
BASIC UTILITY USES AND OTHER SIMILAR USES: Moved by Beatty-Hansen, seconded by
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Rollins, to pass on second reading a Zoning Text Amendment for Paving Standards for Basic Utility
Uses and other similar uses.
Roll Call Vote: 5-0. Motion declared carried unanimously.
THIRD READING AND ADOPTION OF ORDINANCE NO. 4516 ON TEXT AMENDMENTS
TO AMES MUNICIPAL CODE CHAPTER 13, (RENTAL HOUSING CODE), CHAPTER 29
(ZONING ORDINANCE), AND CHAPTER 31 (HISTORIC PRESERVATION) TO ALLOW
ACCESSORY DWELLING UNITS (ADUS) IN RESIDENTIAL DISTRICTS: Moved by Beatty-
Hansen, seconded by Junck, to pass on third reading and adopt ORDINANCE NO. 4516 on Text
Amendments to Ames Municipal Code Chapter 13, (Rental Housing Code), Chapter 29 (Zoning
Ordinance), and Chapter 31 (Historic Preservation) to allow Accessory Dwelling Units (ADUs) in
residential districts.
Roll Call Vote: 5-0. Motion declared carried unanimously.
DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila reported that there were
two items for consideration, with the first being a memo from the Historic Preservation Commission
regarding revisions to Municipal Code Section 31. City Manager Schainker stated that this item was
for informational purposes only.
A letter from Chris Murray requesting East 13th Street PRC and Overlay District Abandonment
Consideration was considered next.
Moved by Gartin, seconded by Beatty-Hansen, to request a memo from staff.
Vote on Motion: 5-0. Motion declared carried unanimously.
COUNCIL COMMENTS: The Mayor and Council Members reported on various meetings attended,
upcoming meetings, community events, and items of interest.
ADJOURNMENT: Moved by Betcher, seconded by Rollins, to adjourn at 8:06 p.m.
Vote on Motion: 5-0. Motion declared carried unanimously.
__________________________________ ____________________________________
Grace A. Bandstra, Deputy City Clerk John A. Haila, Mayor
__________________________________
Renee Hall, City Clerk
Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk’s
Office at 515-239-5105.
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REPORT OF
CONTRACT CHANGE ORDERS
Department
General Description
of Contract
Contract
Change
No.
Original Contract
Amount Contractor/ Vendor
Total of Prior
Change Orders
Amount this
Change Order
Change
Approved By
Purchasing
Contact
(Buyer)
Water &
Pollution
Control
Water Treatment Plant, SE
Wellfield, & Technical
Services Complex Security
Fence Improvements
1 $78,247.60 American Fence Company $0.00 $4,979.20 D. Dilparic AM
$$$
$$$
$$$
$$$
$$$
Period:1st – 15th
16th – End of Month
Month & Year:January 2024
For City Council Date:January 23, 2024
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Page 1 of 2
Applicant
NAME OF LEGAL ENTITY
CASEY'S MARKETING
COMPANY
NAME OF BUSINESS(DBA)
CASEY'S #4314
BUSINESS
(515) 232-5759
ADDRESS OF PREMISES
1118 South Duff Avenue
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
Story
ZIP
50010
MAILING ADDRESS
1 Southeast Convenience
Boulevard
CITY
Ankeny
STATE
Iowa
ZIP
50021
Contact Person
NAME
MADI PAULSON
PHONE
(515) 381-5974
EMAIL
licensingteam@caseys.com
License Information
LICENSE NUMBER
LE0003986
LICENSE/PERMIT TYPE
Class E Retail Alcohol License
TERM
12 Month
STATUS
Submitted
to Local
Authority
EFFECTIVE DATE
Dec 21, 2023
EXPIRATION DATE
Dec 20, 2024
LAST DAY OF BUSINESS
SUB-PERMITS
Class E Retail Alcohol License
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Page 2 of 2
PRIVILEGES
Status of Business
BUSINESS TYPE
Corporation
Ownership
No Ownership information found
Insurance Company Information
INSURANCE COMPANY POLICY EFFECTIVE DATE POLICY EXPIRATION DATE
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
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Page 1 of 2
Applicant
NAME OF LEGAL ENTITY
CASEY'S MARKETING
COMPANY
NAME OF BUSINESS(DBA)
CASEY'S #4315
BUSINESS
(515) 232-1650
ADDRESS OF PREMISES
3218 Orion Drive
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
Story
ZIP
50010
MAILING ADDRESS
1 Southeast Convenience
Boulevard
CITY
Ankeny
STATE
Iowa
ZIP
50021
Contact Person
NAME
MADI PAULSON
PHONE
(515) 381-5974
EMAIL
licensingteam@caseys.com
License Information
LICENSE NUMBER
LE0003985
LICENSE/PERMIT TYPE
Class E Retail Alcohol License
TERM
12 Month
STATUS
Submitted
to Local
Authority
EFFECTIVE DATE
Dec 21, 2023
EXPIRATION DATE
Dec 20, 2024
LAST DAY OF BUSINESS
SUB-PERMITS
Class E Retail Alcohol License
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Page 2 of 2
PRIVILEGES
Status of Business
BUSINESS TYPE
Corporation
Ownership
No Ownership information found
Insurance Company Information
INSURANCE COMPANY POLICY EFFECTIVE DATE POLICY EXPIRATION DATE
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
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To:Mayor John Haila and Ames City Council Members
From:Lieutenant Mike Arkovich, Ames Police Department
Date:December 29, 2023
Subject:Beer Permits & Liquor License Renewal Reference City Council Agenda
Item No. 6
MEMO
A review of Police Department records for the past 12 months found no liquor law
violations for Fareway Stores #093 and #386, Dog Eared Books, Blaze Pizza, El Azteca,
Ge’Angelos, and Chipotle. The Ames Police Department recommends the license
renewal for these businesses.
A review of police records for the past 12 months found Fuji failed a compliance check
in November 2023. This was the only alcohol violation. The Ames Police Department
will continue to monitor their performance. We recommend their employees attend the
ID training, the I-PACT training provided by the State of Iowa, and conduct their own
compliance checks. No employees from Fuji attended the department sponsored ID
training in 2023. The Ames Police Department recommends the license renewal for this
business.
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
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To:Mayor and City Council
From:Roger Wisecup, CPA City Treasurer
Date:01/08/2024
Subject:Investment Report for Quarter Ending December 31, 2023
Item No. 7
MEMO
BACKGROUND:
The purpose of this memorandum is to present a report summarizing the performance of
the City of Ames investment portfolio for the quarter ending December 31, 2023. This
report covers the period ending December 31, 2023, and presents a summary of the
investments on hand at the end of December 2023. The investments are valued at
amortized cost; this reflects the same basis that the assets are carried on the financial
records of the City. All investments are in compliance with the current Investment
Policy.
COMMENTS:
The Federal Reserve maintained the federal fund rate at 5.25-5.50 percent in the last
quarter. The yield curve is currently inverted, making shorter maturities pay higher
interest rates than longer maturities. Future investments will be made at current interest
rates with the anticipation that future interest income should increase. Staff will continue
to evaluate our current investment strategy, remaining flexible to future investments
while the Federal Reserve evaluates the target rate.
ATTACHMENT(S):
Quarterly Investment Report December 2023.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
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Caring People Quality Programs Exceptional Service
515.239.5119 main
515.239-5320 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
City Treasurer
MEMO
To:
From:
Date:
Subject:
Introduction
The purpose of this memorandum is to present a report summarizing the performance of
the City of Ames investment portfolio for the quarter ending December 31, 2023.
Discussion
This report covers the period ending December 31, 2023, and presents a summary of
the investments on hand at the end of December 2023. The investments are valued at
amortized cost; this reflects the same basis that the assets are carried on the financial
records of the City. All investments are in compliance with the current Investment Policy.
Comments
The Federal Reserve maintained the federal fund rate at 5.25-5.50 percent in the last
quarter. The yield curve is currently inverted, making shorter maturities pay higher
interest rates than longer maturities. Future investments will be made at current interest
rates and future interest income should increase. We will continue to evaluate our current
investment strategy, remaining flexible to future investments while the Federal Reserve
evaluates the target rate.
Mayor and City Council
Roger Wisecup, CPA
City Treasurer
January 8, 2024
Investment Report for Quarter Ending December 31, 2023
18
BOOK MARKET UN-REALIZED
DESCRIPTION VALUE VALUE GAIN/(LOSS)
CERTIFICATES OF DEPOSIT 0
FEDERAL AGENCY DISCOUNTS 3,911,550 3,915,408 3,858
FEDERAL AGENCY SECURITIES 121,008,155 119,798,669 (1,209,486)
INVESTMENT POOLS 0
COMMERCIAL PAPER 18,346,198 18,349,438 3,240
MISC COUPON SECURITIES 0
PASS THRU SECURITIES PAC/CMO 2,402,500 2,503,947 101,447
MONEY FUND SAVINGS ACCOUNTS 298,986 298,986 0
CORPORATE BONDS 0
US TREASURY DISCOUNTS 0
US TREASURY SECURITIES 71,043,403 69,264,051 (1,779,351)
INVESTMENTS 217,010,791 214,130,499 (2,880,292)
CASH ACCOUNTS 35,577,050 35,577,050
TOTAL FUNDS AVAILABLE 252,587,841 249,707,548 (2,880,292)
ACCRUAL BASIS INVESTMENT EARNINGS YR-TO-DATE
GROSS EARNINGS ON INVESTMENTS:3,277,341
INTEREST EARNED ON CASH:907,328
TOTAL INTEREST EARNED:4,184,669
AND THE ACCUMULATED YEAR-TO-DATE
CITY OF AMES, IOWA
CASH AND INVESTMENTS SUMMARY
AND SUMMARY OF INVESTMENT EARNINGS
FOR THE QUARTER ENDED DECEMBER 31, 2023
19
f IYV #F
Rmes'.I nvestments FY 2023-2024
Portfolio Management
Portfolio Summary
December 31 , 2023
Market
Value
Days to YTM
Maturity 360 Equiv.
City of Ames
YTM
365 Equiv.lnvestments
Par
Value
Book
Value
%ol
Portfolio Term
Money Market
Commercial Paper Disc. -Amortizing
Federal Agency CouPon Securities
Federal Agency Disc. -Amortizing
Treasury Coupon Securities
Pass Through Securities /PAC/CMO
lnvestments
298,985.69
18,750,000.00
121,669,896.17
4,000,000.00
72,550,000.00
2,500,000.00
298,985.69
18,349,437 .50
1 19,798,668.96
3,915,408.00
69,264,051.48
2,503,947.20
298,985.69
18,346,197.88
121 ,008,1 55.04
3,911,550.00
71,043,402.53
2,402,500.00
0.14
8.45
55.76
1.80
32.74
1.11
1
188
807
182
1,239
1,729
1
146
355
154
571
1,667
0.296
s.525
3.673
5.347
2.092
5.920
0.300
5.602
3.724
5.421
2.121
6.003
219,768,881.86 214,{ 30,498.83 217,010,791.14 100.00%418 3.362
Total Earnings December 31 Month Ending Fiscal Year To Date
Current Year
Average Daily Balance
Effective Rate of Return
p ll, City
Repo rti n g perio d 1 AU 12023-12131 12023
Run Date: 01lOSl2O24 - 14:18
627 ,1 13.69
222,669,604.41
3.32%
are in conformance with the lowa Public Investment Act.
3,277,341.12
213,716,024.52
3.04%
(^
Portfolio 2024
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YTM
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Page 1
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
December 31, 2023
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
Investments FY 2023-2024
Days to
Maturity
YTM
360CUSIPInvestment #
Purchase
Date
Money Market
0.300First Interstate Bank4531558874 298,985.69 298,985.69 0.300298,985.69 0.296SYS4531558874B 1
298,985.69 0.296298,985.69298,985.69298,898.69Subtotal and Average 0.300 1
Commercial Paper Disc. -Amortizing
5.424Bank of America1145-23 1,200,000.00 1,173,081.66 06/04/20245.21012/06/2023 1,173,084.00 5.35006054NF48 155
5.531Bank of America1146-23 1,050,000.00 1,020,672.05 07/12/20245.21012/06/2023 1,020,673.50 5.45606054NGC9 193
5.514Bank Tokyo Mitsubishi1149-23 3,000,000.00 2,958,013.33 04/04/20245.36012/29/2023 2,958,660.00 5.43962479LD44 94
5.956Credit Agricole1132-23 1,500,000.00 1,458,382.50 06/28/20245.58010/13/2023 1,460,100.00 5.87522533TFU5 179
5.698MountCliff Funding1144-23 2,000,000.00 1,980,337.78 03/05/20245.53011/22/2023 1,981,200.00 5.62062455FC53 64
5.680Met Life Commercial Paper1115-23 1,000,000.00 996,446.67 01/25/20245.33007/14/2023 996,450.00 5.60259157TAR4 24
5.698Misubishi Union Financial of J1138-23A 1,000,000.00 986,708.33 03/28/20245.50011/09/2023 986,710.00 5.62062479LCU7 87
5.698Misubishi Union Financial of J1138-23B 1,000,000.00 986,708.33 03/28/20245.50011/09/2023 986,710.00 5.62062479LCU7 87
5.782Misubishi Union Financial of J1139-23A 1,000,000.00 972,901.39 06/28/20245.45011/09/2023 972,900.00 5.70362479LFU4 179
5.782Misubishi Union Financial of J1139-23B 3,000,000.00 2,918,704.17 06/28/20245.45011/09/2023 2,918,700.00 5.70362479LFU4 179
5.209Toronto Dominion Bank1148-23 3,000,000.00 2,894,241.67 09/16/20244.90012/28/2023 2,894,250.00 5.13889119AJG4 259
18,346,197.88 5.52518,349,437.5018,750,000.0014,124,590.36Subtotal and Average 5.602 146
Federal Agency Coupon Securities
0.600Farmer Mac0962-20 1,000,000.00 1,000,000.00 11/20/20250.60011/20/2020 930,568.00 0.59231422B3F5 689
5.094Farmer Mac1118-23A 1,500,000.00 1,496,222.44 08/14/20254.85008/23/2023 1,510,313.25 5.02531422X5Y4 591
5.094Farmer Mac1118-23B 1,000,000.00 997,481.63 08/14/20254.85008/23/2023 1,006,875.50 5.02531422X5Y4 591
0.341Federal Farm Credit0977-21A 1,000,000.00 999,649.25 11/12/20240.30003/02/2021 961,374.00 0.3363133EMQQ8 316
0.341Federal Farm Credit0977-21B 1,500,000.00 1,499,473.87 11/12/20240.30003/02/2021 1,442,061.00 0.3363133EMQQ8 316
2.539Federal Farm Credit1040-22A 1,500,000.00 1,498,540.96 01/25/20241.04005/20/2022 1,495,902.00 2.5043133ENLY4 24
2.539Federal Farm Credit1040-22B 1,000,000.00 999,027.31 01/25/20241.04005/20/2022 997,268.00 2.5043133ENLY4 24
3.232Federal Farm Credit1045-22A 1,500,000.00 1,488,434.78 11/25/20252.80006/13/2022 1,457,001.00 3.1883133ENXQ8 694
3.232Federal Farm Credit1045-22B 1,000,000.00 992,289.86 11/25/20252.80006/13/2022 971,334.00 3.1883133ENXQ8 694
3.554Federal Farm Credit1058-22 1,000,000.00 998,876.52 08/26/20243.37509/09/2022 988,690.00 3.5053133ENJ84 238
3.565Federal Farm Credit1059-22 1,000,000.00 999,564.60 09/13/20243.50009/13/2022 987,778.00 3.5163133ENL40 256
4.710Federal Farm Credit1069-22 2,500,000.00 2,278,432.27 05/27/20260.66010/14/2022 2,291,572.50 4.6463133EMHH8 877
4.585Federal Farm Credit1084-22 1,500,000.00 1,489,147.93 09/13/20243.50011/30/2022 1,481,667.00 4.5233133ENL40 256
4.875Federal Farm Credit1089-23A 1,500,000.00 1,500,000.00 01/10/20244.87501/10/2023 1,499,757.00 4.8083133EN5M8 9
4.875Federal Farm Credit1089-23B 1,000,000.00 1,000,000.00 01/10/20244.87501/10/2023 999,838.00 4.8083133EN5M8 9
5.530Federal Farm Credit1134-23 3,000,000.00 3,000,921.67 10/11/20245.53010/13/2023 3,000,702.67 5.4543133EPYJ8 284
5.401Federal Farm Credit1135-23 3,091,000.00 3,093,765.29 11/25/20245.50010/13/2023 3,107,889.22 5.3273133EPWP6 329
0.581Federal Home Loan Bank0975-21 1,000,000.00 998,506.41 02/17/20260.65002/22/2021 927,198.00 0.5733130AL4V3 778
Portfolio 2024
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Page 2
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
December 31, 2023
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
Investments FY 2023-2024
Days to
Maturity
YTM
360CUSIPInvestment #
Purchase
Date
Federal Agency Coupon Securities
0.841Federal Home Loan Bank0978-21 1,000,000.00 994,620.61 02/11/20260.58003/15/2021 922,699.00 0.8293130AKXB7 772
0.385Federal Home Loan Bank0979-21A 1,500,000.00 1,499,969.11 03/15/20240.37503/17/2021 1,484,638.50 0.3803130ALKS2 74
0.385Federal Home Loan Bank0979-21B 1,000,000.00 999,979.41 03/15/20240.37503/17/2021 989,759.00 0.3803130ALKS2 74
1.116Federal Home Loan Bank0980-21 2,650,000.00 2,648,667.20 04/14/20261.50004/14/2021 2,494,585.45 1.1013130ALVT8 834
0.450Federal Home Loan Bank0984-21A 1,500,000.00 1,500,000.00 07/15/20240.45004/20/2021 1,462,522.50 0.4443130ALTV6 196
0.450Federal Home Loan Bank0984-21B 1,000,000.00 1,000,000.00 07/15/20240.45004/20/2021 975,015.00 0.4443130ALTV6 196
0.458Federal Home Loan Bank0985-21A 1,500,000.00 1,499,934.07 07/26/20240.45004/30/2021 1,460,574.00 0.4523130ALVQ4 207
0.458Federal Home Loan Bank0985-21B 1,000,000.00 999,956.05 07/26/20240.45004/30/2021 973,716.00 0.4523130ALVQ4 207
0.431Federal Home Loan Bank0991-21A 1,500,000.00 1,499,260.45 06/28/20240.33007/01/2021 1,464,454.50 0.4253130AMV66 179
0.431Federal Home Loan Bank0991-21B 1,000,000.00 999,506.96 06/28/20240.33007/01/2021 976,303.00 0.4253130AMV66 179
0.510Federal Home Loan Bank0992-21 1,500,000.00 1,500,000.00 08/30/20240.51007/01/2021 1,455,718.50 0.5033130AMZQ8 242
0.600Federal Home Loan Bank0994-21 2,000,000.00 2,000,000.00 05/28/20250.60009/03/2021 1,891,138.00 0.5923130ANKM1 513
0.409Federal Home Loan Bank1002-21 1,000,000.00 999,766.67 09/13/20240.37509/13/2021 968,558.00 0.4033130ANR28 256
2.875Federal Home Loan Bank1043-22 1,500,000.00 1,500,000.00 06/14/20242.87506/14/2022 1,484,268.00 2.8363130AS6D6 165
2.870Federal Home Loan Bank1044-22 1,500,000.00 1,498,283.05 02/28/20242.12506/13/2022 1,492,108.50 2.8313130ARHG9 58
3.057Federal Home Loan Bank1052-22A 1,500,000.00 1,499,053.89 02/13/20242.50007/15/2022 1,494,825.00 3.0153130AFW94 43
3.057Federal Home Loan Bank1052-22B 1,000,000.00 999,369.26 02/13/20242.50007/15/2022 996,550.00 3.0153130AFW94 43
3.180Federal Home Loan Bank1055-22 1,000,000.00 999,756.72 06/14/20243.12508/04/2022 990,608.00 3.1363130ASHK8 165
3.210Federal Home Loan Bank1056-22 1,810,000.00 1,769,468.84 11/27/20240.62508/05/2022 1,742,354.87 3.1663130AMNR9 331
3.210Federal Home Loan Bank1057-22A 1,500,000.00 1,468,776.15 01/13/20251.10008/05/2022 1,443,397.50 3.1663130AQGT4 378
3.210Federal Home Loan Bank1057-22B 1,000,000.00 979,184.10 01/13/20251.10008/05/2022 962,265.00 3.1663130AQGT4 378
3.746Federal Home Loan Bank1060-22 1,500,000.00 1,489,948.86 06/06/20253.25009/13/2022 1,469,680.50 3.6943130AS6N4 522
4.148Federal Home Loan Bank1061-22 1,500,000.00 1,499,579.58 08/28/20254.13009/13/2022 1,481,059.50 4.0913130ASZD4 605
4.000Federal Home Loan Bank1062-22 1,500,000.00 1,500,000.00 09/29/20254.00009/29/2022 1,489,471.50 3.9453130AT7A9 637
3.660Federal Home Loan Bank1064-22 1,500,000.00 1,487,639.17 12/13/20242.75009/14/2022 1,471,099.50 3.6103130A3GE8 347
4.634Federal Home Loan Bank1067-22 1,500,000.00 1,496,623.57 03/08/20243.37510/14/2022 1,494,148.50 4.5713130AT3H8 67
4.845Federal Home Loan Bank1073-22 1,000,000.00 995,871.45 02/28/20242.12511/09/2022 994,739.00 4.7783130ARHG9 58
4.810Federal Home Loan Bank1081-22 2,000,000.00 1,998,441.46 03/08/20244.37511/22/2022 1,995,766.00 4.7443130ATKJ5 67
5.125Federal Home Loan Bank1082-22 1,000,000.00 1,000,000.00 05/28/20245.12511/30/2022 998,898.00 5.0553130ATYD3 148
4.600Federal Home Loan Bank1085-22 1,000,000.00 983,399.24 12/13/20242.75011/30/2022 980,733.00 4.5373130A3GE8 347
4.640Federal Home Loan Bank1087-22 1,000,000.00 1,000,316.33 04/15/20244.75012/15/2022 998,005.00 4.5773130AU6P4 105
5.063Federal Home Loan Bank1093-23A 1,500,000.00 1,501,294.46 07/28/20255.12503/27/2023 1,496,107.50 4.9943130AUNY6 574
5.063Federal Home Loan Bank1093-23B 1,000,000.00 1,000,862.97 07/28/20255.12503/27/2023 997,405.00 4.9943130AUNY6 574
5.355Federal Home Loan Bank1094-23 1,000,000.00 1,000,000.00 12/30/20245.35003/30/2023 999,019.00 5.2823130AVJ60 364
5.500Federal Home Loan Bank1097-23A 1,500,000.00 1,500,000.00 03/28/20255.50003/30/2023 1,498,855.50 5.4253130AVHN5 452
5.500Federal Home Loan Bank1097-23B 1,000,000.00 1,000,000.00 03/28/20255.50003/30/2023 999,237.00 5.4253130AVHN5 452
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Page 3
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
December 31, 2023
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
Investments FY 2023-2024
Days to
Maturity
YTM
360CUSIPInvestment #
Purchase
Date
Federal Agency Coupon Securities
5.154Federal Home Loan Bank1098-23A 1,500,000.00 1,500,000.00 04/30/20245.15004/05/2023 1,498,612.50 5.0833130AVKN1 120
5.154Federal Home Loan Bank1098-23B 1,000,000.00 1,000,000.00 04/30/20245.15004/05/2023 999,075.00 5.0833130AVKN1 120
5.279Federal Home Loan Bank1103-23 1,500,000.00 1,501,664.36 03/28/20255.37504/13/2023 1,498,858.50 5.2063130AVHB1 452
2.997Federal Home Loan Bank1107-23 1,000,000.00 1,002,215.64 03/14/20254.62504/20/2023 999,948.00 2.9563130AUZC1 438
5.500Federal Home Loan Bank1108-23 1,500,000.00 1,500,000.00 04/25/20255.50004/28/2023 1,498,759.50 5.4253130AVNT5 480
5.310Federal Home Loan Bank1109-23A 1,500,000.00 1,499,793.02 05/15/20255.30005/19/2023 1,497,387.00 5.2383130AW2L3 500
5.310Federal Home Loan Bank1109-23B 1,175,000.00 1,174,837.86 05/15/20255.30005/19/2023 1,172,953.15 5.2383130AW2L3 500
5.450Federal Home Loan Bank1114-23 1,000,000.00 987,233.62 06/28/20242.75007/10/2023 988,155.00 5.3753130ASDS5 179
5.070Federal Home Loan Bank1119-23 1,000,000.00 1,000,328.91 02/28/20255.00009/06/2023 1,004,117.11 5.0013130AV7L0 424
5.050Federal Home Loan Bank1120-23A 1,500,000.00 1,416,672.06 04/14/20250.50009/08/2023 1,411,692.00 4.9813130AJHU6 469
5.050Federal Home Loan Bank1120-23B 1,000,000.00 944,448.04 04/14/20250.50009/08/2023 941,128.00 4.9813130AJHU6 469
5.029Federal Home Loan Bank1126-23A 1,000,000.00 991,815.73 07/14/20254.00009/15/2023 1,000,312.78 4.9603130ASGW3 560
5.029Federal Home Loan Bank1126-23B 1,000,000.00 991,815.73 07/14/20254.00009/15/2023 1,000,312.78 4.9603130ASGW3 560
5.658Federal Home Loan Bank1133-23 1,092,896.17 1,092,896.17 09/20/20245.66010/13/2023 1,093,018.57 5.5803130AWZ37 263
5.194Federal Home Loan Bank1143-23 2,000,000.00 1,897,108.99 06/30/20251.25011/09/2023 1,912,870.33 5.1233130AQ5S8 546
0.360Federal Home Loan Mortgage Co.0960-20 1,000,000.00 1,000,000.00 05/15/20240.36011/20/2020 982,093.00 0.3553134GXBD5 135
0.350Federal Home Loan Mortgage Co.0961-20 1,000,000.00 1,000,000.00 03/29/20240.35011/20/2020 987,740.00 0.3453134GWXC5 88
0.360Federal Home Loan Mortgage Co.1003-21 1,500,000.00 1,500,000.00 05/15/20240.36009/15/2021 1,473,139.50 0.3553134GXBD5 135
3.360Federal Home Loan Mortgage Co.1050-22 1,500,000.00 1,494,976.02 12/23/20243.00006/23/2022 1,473,120.00 3.3143134GXVF8 357
5.000Federal Home Loan Mortgage Co.1083-22 1,000,000.00 1,000,000.00 11/27/20245.00011/30/2022 1,001,140.00 4.9323134GY5C2 331
4.429Federal Home Loan Mortgage Co.1100-23 1,500,000.00 1,489,570.81 01/27/20253.75004/13/2023 1,481,496.00 4.3683134GXH98 392
5.348Federal Home Loan Mortgage Co.1101-23 1,500,000.00 1,503,243.33 02/28/20255.55004/13/2023 1,499,521.50 5.2753134GYL42 424
4.793Federal Home Loan Mortgage Co.1104-23 1,000,000.00 999,290.87 09/30/20254.75004/13/2023 992,828.00 4.7273134GX3A0 638
4.927Federal Home Loan Mortgage Co.1106-23A 1,500,000.00 1,503,480.45 02/14/20255.15004/14/2023 1,496,328.00 4.8593134GYJ29 410
4.927Federal Home Loan Mortgage Co.1106-23B 1,000,000.00 1,002,320.30 02/14/20255.15004/14/2023 997,552.00 4.8593134GYJ29 410
5.320Federal Home Loan Mortgage Co.1110-23A 1,500,000.00 1,504,186.36 09/15/20255.50005/19/2023 1,498,207.50 5.2473134GYLM2 623
5.320Federal Home Loan Mortgage Co.1110-23B 851,000.00 853,375.06 09/15/20255.50005/19/2023 849,983.06 5.2473134GYLM2 623
5.332Federal Home Loan Mortgage Co.1141-23 2,000,000.00 2,032,007.91 12/30/20245.10011/09/2023 2,032,300.00 5.2583134GYC34 364
5.101Federal Home Loan Mortgage Co.1150-23 2,000,000.00 2,040,848.64 08/01/20245.05012/29/2023 2,037,680.22 5.0313134GYFM9 213
3.715Federal Nat'l Mtg. Assoc.1063-22 1,500,000.00 1,476,571.27 10/15/20241.62509/14/2022 1,462,371.00 3.6643135G0W66 288
4.723Federal Nat'l Mtg. Assoc.1074-22 1,000,000.00 977,043.33 10/15/20241.62511/09/2022 974,914.00 4.6583135G0W66 288
5.477Federal Nat'l Mtg. Assoc.1116-23A 1,500,000.00 1,500,000.00 10/30/20245.50007/28/2023 1,499,028.00 5.4023135GAJL6 303
5.477Federal Nat'l Mtg. Assoc.1116-23B 1,000,000.00 1,000,000.00 10/30/20245.50007/28/2023 999,352.00 5.4023135GAJL6 303
5.497Federal Nat'l Mtg. Assoc.1117-23 1,000,000.00 1,000,000.00 12/27/20245.50007/28/2023 999,838.00 5.4223135GAJ36 361
5.490Federal Nat'l Mtg. Assoc.1136-23 3,000,000.00 2,990,546.14 12/13/20245.15010/13/2023 2,994,765.00 5.4153135GADJ7 347
121,008,155.04 3.673119,798,668.96121,669,896.17128,320,831.77Subtotal and Average 3.724 355
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Par Value Book Value
Maturity
Date
Stated
RateMarket Value
December 31, 2023
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
Investments FY 2023-2024
Days to
Maturity
YTM
360CUSIPInvestment #
Purchase
Date
Federal Agency Disc. -Amortizing
5.409Federal Home Loan Bank1140-23 2,000,000.00 1,923,800.00 09/27/20245.08011/09/2023 1,927,406.00 5.335313384H51 270
5.433Federal Home Loan Bank1147-23 2,000,000.00 1,987,750.00 02/12/20245.25012/28/2023 1,988,002.00 5.359313384SZ3 42
3,911,550.00 5.3473,915,408.004,000,000.002,175,994.08Subtotal and Average 5.421 154
Treasury Coupon Securities
0.384U.S. Treasury0982-21 6,000,000.00 6,039,791.21 05/31/20242.00004/15/2021 5,919,375.00 0.379912828XT2 151
0.663U.S. Treasury0983-21 6,000,000.00 5,965,492.29 05/31/20250.25004/15/2021 5,650,312.50 0.654912828ZT0 516
0.360U.S. Treasury0986-21A 1,500,000.00 1,518,665.93 08/15/20242.37505/14/2021 1,475,156.25 0.355912828D56 227
0.360U.S. Treasury0986-21B 1,000,000.00 1,012,443.95 08/15/20242.37505/14/2021 983,437.50 0.355912828D56 227
0.515U.S. Treasury0988-21 4,000,000.00 3,985,196.14 05/31/20250.25006/11/2021 3,766,875.00 0.508912828ZT0 516
0.275U.S. Treasury0989-21 3,000,000.00 3,021,284.74 05/31/20242.00006/11/2021 2,959,687.50 0.271912828XT2 151
0.460U.S. Treasury0990-21A 1,500,000.00 1,511,554.72 09/30/20241.50006/18/2021 1,462,031.25 0.454912828YH7 273
0.460U.S. Treasury0990-21B 1,000,000.00 1,007,703.15 09/30/20241.50006/18/2021 974,687.50 0.454912828YH7 273
0.518U.S. Treasury1010-21 6,000,000.00 6,036,460.83 05/31/20242.00010/15/2021 5,919,375.00 0.511912828XT2 151
0.785U.S. Treasury1011-21 4,000,000.00 3,970,222.34 05/31/20250.25010/15/2021 3,766,875.00 0.775912828ZT0 516
1.005U.S. Treasury1012-21 3,500,000.00 3,479,033.71 05/31/20260.75010/15/2021 3,230,937.50 0.99191282CCF6 881
2.641U.S. Treasury1032-22 9,000,000.00 8,613,457.97 05/31/20260.75004/14/2022 8,308,125.00 2.60591282CCF6 881
2.756U.S. Treasury1037-22 4,500,000.00 4,178,906.25 05/31/20270.50004/18/2022 4,007,812.50 2.719912828ZS2 1,246
2.510U.S. Treasury1042-22 2,000,000.00 1,995,913.40 05/31/20242.00005/23/2022 1,973,125.00 2.476912828XT2 151
4.579U.S. Treasury1068-22 1,500,000.00 1,482,674.82 04/15/20240.37510/14/2022 1,479,140.63 4.51791282CBV2 105
4.320U.S. Treasury1070-22 5,000,000.00 4,705,519.15 05/15/20272.37510/14/2022 4,749,218.75 4.260912828X88 1,230
4.301U.S. Treasury1071-22 1,000,000.00 883,510.06 05/31/20270.50010/14/2022 890,625.00 4.242912828ZS2 1,246
5.251U.S. Treasury1122-23 1,000,000.00 962,221.02 01/31/20251.37509/27/2023 967,010.87 5.179912828Z52 396
5.091U.S. Treasury1123-23 1,000,000.00 924,409.99 08/31/20250.25009/27/2023 933,935.44 5.02191282CAJ0 608
5.150U.S. Treasury1124-23A 1,500,000.00 1,456,939.53 04/30/20252.87509/28/2023 1,466,953.13 5.0809128284M9 485
5.150U.S. Treasury1124-23B 1,000,000.00 971,293.02 04/30/20252.87509/28/2023 977,968.75 5.0809128284M9 485
5.080U.S. Treasury1125-23 500,000.00 487,950.26 07/15/20253.00009/28/2023 492,119.57 5.01191282CEY3 561
5.450U.S. Treasury1126-23 550,000.00 531,164.71 09/15/20240.37509/29/2023 532,548.08 5.37591282CCX7 258
5.160U.S. Treasury1128-23 1,000,000.00 968,551.10 06/15/20252.87510/04/2023 977,343.75 5.09091282CEU1 531
5.060U.S. Treasury1129-23 1,500,000.00 1,479,591.55 10/15/20254.25010/04/2023 1,497,421.88 4.99191282CFP1 653
5.050U.S. Treasury1130-23 1,500,000.00 1,376,376.21 10/31/20250.25010/04/2023 1,393,359.38 4.98191282CAT8 669
5.020U.S. Treasury1131-23A 1,500,000.00 1,486,244.69 11/15/20254.50010/05/2023 1,505,156.25 4.95291282CFW6 684
5.020U.S. Treasury1131-23B 1,000,000.00 990,829.79 11/15/20254.50010/05/2023 1,003,437.50 4.95291282CFW6 684
71,043,402.53 2.09269,264,051.4872,550,000.0075,346,789.51Subtotal and Average 2.121 571
Portfolio 2024
AC
Run Date: 01/05/2024 - 14:18 PM (PRF_PM2) 7.3.11
24
YTM
365
Page 5
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
December 31, 2023
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
Investments FY 2023-2024
Days to
Maturity
YTM
360CUSIPInvestment #
Purchase
Date
Pass Through Securities /PAC/CMO
6.003Federal Nat'l Mtg. Assoc.1137-23A 1,500,000.00 1,441,500.00 07/25/20284.50010/31/2023 1,502,368.32 5.9203136BQCS6 1,667
6.003Federal Nat'l Mtg. Assoc.1137-23B 1,000,000.00 961,000.00 07/25/20284.50010/31/2023 1,001,578.88 5.9203136BQCS6 1,667
2,402,500.00 5.9202,503,947.202,500,000.002,402,500.00Subtotal and Average 6.003 1,667
3.362222,669,604.41 219,768,881.86 3.409 418214,130,498.83 217,010,791.14Total and Average
Portfolio 2024
AC
Run Date: 01/05/2024 - 14:18 PM (PRF_PM2) 7.3.11
25
YTM
365
Page 6
Par Value Book Value
Stated
RateMarket Value
December 31, 2023
Portfolio Details - Cash
Average
BalanceIssuer
Portfolio Management
Investments FY 2023-2024
Days to
Maturity
YTM
360CUSIPInvestment #
Purchase
Date
0.00
3.362222,669,604.41 219,768,881.86 3.409 418
0Average Balance
214,130,498.83 217,010,791.14Total Cash and Investments
Portfolio 2024
AC
Run Date: 01/05/2024 - 14:18 PM (PRF_PM2) 7.3.11
26
Page 1
Par Value
Stated
Rate
December 31, 2023
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal
Investments FY 2023-2024
YTM
365
YTM
360
Payment
DatesCUSIPInvestment #Issuer
Purchase
Date
Accrued Interest
At Purchase
Money Market
FIB4531558874 298,985.69 298,985.690.300SYS4531558874B 10/01 - Monthly 298,985.690.3000.296
298,985.69Money Market Totals 298,985.690.000.296298,985.69 0.300
Commercial Paper Disc. -Amortizing
BOFACP1145-23 1,200,000.00 1,173,081.665.210 06/04/202406054NF48 06/04 - At Maturity12/06/2023 1,168,566.335.4245.350
BOFACP1146-23 1,050,000.00 1,020,672.055.210 07/12/202406054NGC9 07/12 - At Maturity12/06/2023 1,016,721.135.5315.456
BTMUFJ1149-23 3,000,000.00 2,958,013.335.360 04/04/202462479LD44 04/04 - At Maturity12/29/2023 2,956,673.335.5145.439
CACPNY1132-23 1,500,000.00 1,458,382.505.580 06/28/202422533TFU5 06/28 - At Maturity10/13/2023 1,439,782.505.9565.875
MCFUND1144-23 2,000,000.00 1,980,337.785.530 03/05/202462455FC53 03/05 - At Maturity11/22/2023 1,968,048.895.6985.620
METSHR1115-23 1,000,000.00 996,446.675.330 01/25/202459157TAR4 01/25 - At Maturity07/14/2023 971,129.175.6805.602
MUFGBK1138-23A 1,000,000.00 986,708.335.500 03/28/202462479LCU7 03/28 - At Maturity11/09/2023 978,611.115.6985.620
MUFGBK1138-23B 1,000,000.00 986,708.335.500 03/28/202462479LCU7 03/28 - At Maturity11/09/2023 978,611.115.6985.620
MUFGBK1139-23A 1,000,000.00 972,901.395.450 06/28/202462479LFU4 06/28 - At Maturity11/09/2023 964,877.785.7825.703
MUFGBK1139-23B 3,000,000.00 2,918,704.175.450 06/28/202462479LFU4 06/28 - At Maturity11/09/2023 2,894,633.345.7825.703
TDBANK1148-23 3,000,000.00 2,894,241.674.900 09/16/202489119AJG4 09/16 - At Maturity12/28/2023 2,892,608.345.2095.138
18,346,197.88Commercial Paper Disc. -Amortizing Totals 18,230,263.030.005.52518,750,000.00 5.602
Federal Agency Coupon Securities
FAMCA0962-20 1,000,000.00 1,000,000.000.600 11/20/202531422B3F5 05/20 - 11/2011/20/2020 1,000,000.000.6000.592
FAMCA1118-23A 1,500,000.00 1,496,222.444.850 08/14/202531422X5Y4 02/14 - 08/14 1,818.7508/23/2023 1,493,175.005.0945.025
FAMCA1118-23B 1,000,000.00 997,481.634.850 08/14/202531422X5Y4 02/14 - 08/14 1,212.5008/23/2023 995,450.005.0945.025
FFCB0977-21A 1,000,000.00 999,649.250.300 11/12/20243133EMQQ8 05/12 - 11/12 Received03/02/2021 998,500.000.3410.336
FFCB0977-21B 1,500,000.00 1,499,473.870.300 11/12/20243133EMQQ8 05/12 - 11/12 Received03/02/2021 1,497,750.000.3410.336
FFCB1040-22A 1,500,000.00 1,498,540.961.040 01/25/20243133ENLY4 07/25 - 01/25 Received05/20/2022 1,463,220.002.5392.504
FFCB1040-22B 1,000,000.00 999,027.311.040 01/25/20243133ENLY4 07/25 - 01/25 Received05/20/2022 975,480.002.5392.504
FFCB1045-22A 1,500,000.00 1,488,434.782.800 11/25/20253133ENXQ8 11/25 - 05/25 Received06/13/2022 1,479,000.003.2323.188
FFCB1045-22B 1,000,000.00 992,289.862.800 11/25/20253133ENXQ8 11/25 - 05/25 Received06/13/2022 986,000.003.2323.188
FFCB1058-22 1,000,000.00 998,876.523.375 08/26/20243133ENJ84 02/26 - 08/26 Received09/09/2022 996,620.003.5543.505
FFCB1059-22 1,000,000.00 999,564.603.500 09/13/20243133ENL40 03/13 - 09/1309/13/2022 998,756.003.5653.516
FFCB1069-22 2,500,000.00 2,278,432.270.660 05/27/20263133EMHH8 11/27 - 05/27 Received10/14/2022 2,166,625.004.7104.646
FFCB1084-22 1,500,000.00 1,489,147.933.500 09/13/20243133ENL40 03/13 - 09/13 Received11/30/2022 1,472,310.004.5854.523
FFCB1089-23A 1,500,000.00 1,500,000.004.875 01/10/20243133EN5M8 07/10 - 01/1001/10/2023 1,500,000.004.8754.808
FFCB1089-23B 1,000,000.00 1,000,000.004.875 01/10/20243133EN5M8 07/10 - 01/1001/10/2023 1,000,000.004.8754.808
FFCB1134-23 3,000,000.00 3,000,921.675.530 10/11/20243133EPYJ8 04/11 - 10/11 921.6710/13/2023 3,000,000.005.5305.454
FFCB1135-23 3,091,000.00 3,093,765.295.500 11/25/20243133EPWP6 11/25 - 05/25 Received10/13/2023 3,094,431.015.4015.327
Portfolio 2024
AC
Run Date: 01/05/2024 - 14:18 PM (PRF_PMS) 7.3.11
Report Ver. 7.3.11
27
Page 2
Par Value
Stated
Rate
December 31, 2023
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal
Investments FY 2023-2024
YTM
365
YTM
360
Payment
DatesCUSIPInvestment #Issuer
Purchase
Date
Accrued Interest
At Purchase
Federal Agency Coupon Securities
FHLB0975-21 1,000,000.00 998,506.410.650 02/17/20263130AL4V3 08/17 - 02/17 Received02/22/2021 996,500.000.5810.573
FHLB0978-21 1,000,000.00 994,620.610.580 02/11/20263130AKXB7 08/11 - 02/11 Received03/15/2021 987,500.000.8410.829
FHLB0979-21A 1,500,000.00 1,499,969.110.375 03/15/20243130ALKS2 09/15 - 03/15 Received03/17/2021 1,499,550.000.3850.380
FHLB0979-21B 1,000,000.00 999,979.410.375 03/15/20243130ALKS2 09/15 - 03/15 Received03/17/2021 999,700.000.3850.380
FHLB0980-21 2,650,000.00 2,648,667.201.500 04/14/20263130ALVT8 10/14 - 04/1404/14/2021 2,647,085.001.1161.101
FHLB0984-21A 1,500,000.00 1,500,000.000.450 07/15/20243130ALTV6 07/15 - 01/15 Received04/20/2021 1,500,000.000.4500.444
FHLB0984-21B 1,000,000.00 1,000,000.000.450 07/15/20243130ALTV6 07/15 - 01/15 Received04/20/2021 1,000,000.000.4500.444
FHLB0985-21A 1,500,000.00 1,499,934.070.450 07/26/20243130ALVQ4 10/26 - 04/26 Received04/30/2021 1,499,625.000.4580.452
FHLB0985-21B 1,000,000.00 999,956.050.450 07/26/20243130ALVQ4 10/26 - 04/26 Received04/30/2021 999,750.000.4580.452
FHLB0991-21A 1,500,000.00 1,499,260.450.330 06/28/20243130AMV66 12/28 - 06/28 Received07/01/2021 1,495,500.000.4310.425
FHLB0991-21B 1,000,000.00 999,506.960.330 06/28/20243130AMV66 12/28 - 06/28 Received07/01/2021 997,000.000.4310.425
FHLB0992-21 1,500,000.00 1,500,000.000.510 08/30/20243130AMZQ8 12/30 - 06/30 Received07/01/2021 1,500,000.000.5100.503
FHLB0994-21 2,000,000.00 2,000,000.000.600 05/28/20253130ANKM1 02/28 - 08/28 Received09/03/2021 2,000,000.000.6000.592
FHLB1002-21 1,000,000.00 999,766.670.375 09/13/20243130ANR28 03/13 - 09/13 Received09/13/2021 999,000.000.4090.403
FHLB1043-22 1,500,000.00 1,500,000.002.875 06/14/20243130AS6D6 12/14 - 06/1406/14/2022 1,500,000.002.8752.836
FHLB1044-22 1,500,000.00 1,498,283.052.125 02/28/20243130ARHG9 08/28 - 02/28 Received06/13/2022 1,481,475.002.8702.831
FHLB1052-22A 1,500,000.00 1,499,053.892.500 02/13/20243130AFW94 08/13 - 02/13 Received07/15/2022 1,487,205.003.0573.015
FHLB1052-22B 1,000,000.00 999,369.262.500 02/13/20243130AFW94 08/13 - 02/13 Received07/15/2022 991,470.003.0573.015
FHLB1055-22 1,000,000.00 999,756.723.125 06/14/20243130ASHK8 12/14 - 06/14 Received08/04/2022 999,000.003.1803.136
FHLB1056-22 1,810,000.00 1,769,468.840.625 11/27/20243130AMNR9 11/28 - 05/28 Received08/05/2022 1,706,558.503.2103.166
FHLB1057-22A 1,500,000.00 1,468,776.151.100 01/13/20253130AQGT4 01/13 - 07/13 Received08/05/2022 1,426,305.013.2103.166
FHLB1057-22B 1,000,000.00 979,184.101.100 01/13/20253130AQGT4 01/13 - 07/13 Received08/05/2022 950,870.003.2103.166
FHLB1060-22 1,500,000.00 1,489,948.863.250 06/06/20253130AS6N4 12/06 - 06/06 Received09/13/2022 1,480,815.003.7463.694
FHLB1061-22 1,500,000.00 1,499,579.584.130 08/28/20253130ASZD4 02/28 - 08/28 Received09/13/2022 1,499,250.004.1484.091
FHLB1062-22 1,500,000.00 1,500,000.004.000 09/29/20253130AT7A9 03/29 - 09/2909/29/2022 1,500,000.004.0003.945
FHLB1064-22 1,500,000.00 1,487,639.172.750 12/13/20243130A3GE8 12/13 - 06/13 Received09/14/2022 1,470,760.503.6603.610
FHLB1067-22 1,500,000.00 1,496,623.573.375 03/08/20243130AT3H8 03/08 - 09/08 Received10/14/2022 1,474,601.164.6344.571
FHLB1073-22 1,000,000.00 995,871.452.125 02/28/20243130ARHG9 02/28 - 08/28 Received11/09/2022 966,030.004.8454.778
FHLB1081-22 2,000,000.00 1,998,441.464.375 03/08/20243130ATKJ5 03/08 - 09/08 Received11/22/2022 1,989,160.004.8104.744
FHLB1082-22 1,000,000.00 1,000,000.005.125 05/28/20243130ATYD3 05/28 - 11/2811/30/2022 1,000,000.005.1255.055
FHLB1085-22 1,000,000.00 983,399.242.750 12/13/20243130A3GE8 12/13 - 06/13 Received11/30/2022 964,420.004.6004.537
FHLB1087-22 1,000,000.00 1,000,316.334.750 04/15/20243130AU6P4 04/15 - 10/1512/15/2022 1,001,460.004.6404.577
FHLB1093-23A 1,500,000.00 1,501,294.465.125 07/28/20253130AUNY6 07/28 - 01/28 Received03/27/2023 1,501,920.005.0634.994
FHLB1093-23B 1,000,000.00 1,000,862.975.125 07/28/20253130AUNY6 07/28 - 01/28 Received03/27/2023 1,001,280.005.0634.994
FHLB1094-23 1,000,000.00 1,000,000.005.350 12/30/20243130AVJ60 06/30 - 12/3003/30/2023 1,000,000.005.3555.282
Portfolio 2024
AC
Run Date: 01/05/2024 - 14:18 PM (PRF_PMS) 7.3.11
28
Page 3
Par Value
Stated
Rate
December 31, 2023
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal
Investments FY 2023-2024
YTM
365
YTM
360
Payment
DatesCUSIPInvestment #Issuer
Purchase
Date
Accrued Interest
At Purchase
Federal Agency Coupon Securities
FHLB1097-23A 1,500,000.00 1,500,000.005.500 03/28/20253130AVHN5 09/28 - 03/2803/30/2023 1,500,000.005.5005.425
FHLB1097-23B 1,000,000.00 1,000,000.005.500 03/28/20253130AVHN5 09/28 - 03/2803/30/2023 1,000,000.005.5005.425
FHLB1098-23A 1,500,000.00 1,500,000.005.150 04/30/20243130AVKN1 10/05 - 04/0504/05/2023 1,500,000.005.1545.083
FHLB1098-23B 1,000,000.00 1,000,000.005.150 04/30/20243130AVKN1 10/05 - 04/0504/05/2023 1,000,000.005.1545.083
FHLB1103-23 1,500,000.00 1,501,664.365.375 03/28/20253130AVHB1 09/28 - 03/28 Received04/13/2023 1,502,625.005.2795.206
FHLB1107-23 1,000,000.00 1,002,215.644.625 03/14/20253130AUZC1 09/14 - 03/14 Received04/20/2023 1,003,500.002.9972.956
FHLB1108-23 1,500,000.00 1,500,000.005.500 04/25/20253130AVNT5 10/25 - 04/2504/28/2023 1,500,000.005.5005.425
FHLB1109-23A 1,500,000.00 1,499,793.025.300 05/15/20253130AW2L3 11/15 - 05/15 Received05/19/2023 1,499,700.005.3105.238
FHLB1109-23B 1,175,000.00 1,174,837.865.300 05/15/20253130AW2L3 11/15 - 05/15 Received05/19/2023 1,174,765.005.3105.238
FHLB1114-23 1,000,000.00 987,233.622.750 06/28/20243130ASDS5 12/28 - 06/28 Received07/10/2023 974,900.005.4505.375
FHLB1119-23 1,000,000.00 1,000,328.915.000 02/28/20253130AV7L0 02/28 - 08/28 1,111.1109/06/2023 999,002.095.0705.001
FHLB1120-23A 1,500,000.00 1,416,672.060.500 04/14/20253130AJHU6 10/14 - 04/14 Received09/08/2023 1,396,335.005.0504.981
FHLB1120-23B 1,000,000.00 944,448.040.500 04/14/20253130AJHU6 10/14 - 04/14 Received09/08/2023 930,890.005.0504.981
FHLB1126-23A 1,000,000.00 991,815.734.000 07/14/20253130ASGW3 01/14 - 07/14 6,777.7809/15/2023 982,170.005.0294.960
FHLB1126-23B 1,000,000.00 991,815.734.000 07/14/20253130ASGW3 01/14 - 07/14 6,777.7809/15/2023 982,170.005.0294.960
FHLB1133-23 1,092,896.17 1,092,896.175.660 09/20/20243130AWZ37 11/20 - 02/20 Data Err10/13/2023 1,092,896.175.6585.580
FHLB1143-23 2,000,000.00 1,897,108.991.250 06/30/20253130AQ5S8 12/30 - 06/30 8,958.3311/09/2023 1,877,360.005.1945.123
FHLMC0960-20 1,000,000.00 1,000,000.000.360 05/15/20243134GXBD5 05/15 - 11/15 Received11/20/2020 1,000,000.000.3600.355
FHLMC0961-20 1,000,000.00 1,000,000.000.350 03/29/20243134GWXC5 03/29 - 09/29 Received11/20/2020 1,000,000.000.3500.345
FHLMC1003-21 1,500,000.00 1,500,000.000.360 05/15/20243134GXBD5 11/15 - 05/15 Received09/15/2021 1,500,000.000.3600.355
FHLMC1050-22 1,500,000.00 1,494,976.023.000 12/23/20243134GXVF8 12/23 - 06/2306/23/2022 1,487,154.603.3603.314
FHLMC1083-22 1,000,000.00 1,000,000.005.000 11/27/20243134GY5C2 05/27 - 11/2711/30/2022 1,000,000.005.0004.932
FHLMC1100-23 1,500,000.00 1,489,570.813.750 01/27/20253134GXH98 07/27 - 01/27 Received04/13/2023 1,482,600.004.4294.368
FHLMC1101-23 1,500,000.00 1,503,243.335.550 02/28/20253134GYL42 09/01 - 03/01 Received04/13/2023 1,505,250.005.3485.275
FHLMC1104-23 1,000,000.00 999,290.874.750 09/30/20253134GX3A0 09/30 - 03/30 Received04/13/2023 999,000.004.7934.727
FHLMC1106-23A 1,500,000.00 1,503,480.455.150 02/14/20253134GYJ29 08/14 - 02/14 Received04/14/2023 1,505,700.004.9274.859
FHLMC1106-23B 1,000,000.00 1,002,320.305.150 02/14/20253134GYJ29 08/14 - 02/14 Received04/14/2023 1,003,800.004.9274.859
FHLMC1110-23A 1,500,000.00 1,504,186.365.500 09/15/20253134GYLM2 09/15 - 03/15 Received05/19/2023 1,505,700.005.3205.247
FHLMC1110-23B 851,000.00 853,375.065.500 09/15/20253134GYLM2 09/15 - 03/15 Received05/19/2023 854,233.805.3205.247
FHLMC1141-23 2,000,000.00 2,032,007.915.100 12/30/20243134GYC34 12/30 - 06/30 36,550.0011/09/2023 1,994,800.005.3325.258
FHLMC1150-23 2,000,000.00 2,040,848.645.050 08/01/20243134GYFM9 02/01 - 08/01 41,522.2212/29/2023 1,999,320.005.1015.031
FNMA1063-22 1,500,000.00 1,476,571.271.625 10/15/20243135G0W66 10/15 - 04/15 Received09/14/2022 1,438,045.863.7153.664
FNMA1074-22 1,000,000.00 977,043.331.625 10/15/20243135G0W66 04/15 - 10/15 Received11/09/2022 943,740.004.7234.658
FNMA1116-23A 1,500,000.00 1,500,000.005.500 10/30/20243135GAJL6 10/30 - 04/3007/28/2023 1,500,000.005.4775.402
FNMA1116-23B 1,000,000.00 1,000,000.005.500 10/30/20243135GAJL6 10/30 - 04/3007/28/2023 1,000,000.005.4775.402
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Page 4
Par Value
Stated
Rate
December 31, 2023
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal
Investments FY 2023-2024
YTM
365
YTM
360
Payment
DatesCUSIPInvestment #Issuer
Purchase
Date
Accrued Interest
At Purchase
Federal Agency Coupon Securities
FNMA1117-23 1,000,000.00 1,000,000.005.500 12/27/20243135GAJ36 12/27 - 06/27 Received07/28/2023 1,000,000.005.4975.422
FNMA1136-23 3,000,000.00 2,990,546.145.150 12/13/20243135GADJ7 12/13 - 06/13 Received10/13/2023 2,988,390.005.4905.415
121,008,155.04Federal Agency Coupon Securities Totals 120,255,154.70105,650.143.673121,669,896.17 3.724
Federal Agency Disc. -Amortizing
FHLB1140-23 2,000,000.00 1,923,800.005.080 09/27/2024313384H51 09/27 - At Maturity11/09/2023 1,908,842.225.4095.335
FHLB1147-23 2,000,000.00 1,987,750.005.250 02/12/2024313384SZ3 02/12 - At Maturity12/28/2023 1,986,583.335.4335.359
3,911,550.00Federal Agency Disc. -Amortizing Totals 3,895,425.550.005.3474,000,000.00 5.421
Treasury Coupon Securities
US TRE0982-21 6,000,000.00 6,039,791.212.000 05/31/2024912828XT2 05/31 - 11/30 Received04/15/2021 6,300,937.500.3840.379
US TRE0983-21 6,000,000.00 5,965,492.290.250 05/31/2025912828ZT0 05/31 - 11/30 Received04/15/2021 5,899,218.750.6630.654
US TRE0986-21A 1,500,000.00 1,518,665.932.375 08/15/2024912828D56 08/15 - 02/15 Received05/14/2021 1,597,770.000.3600.355
US TRE0986-21B 1,000,000.00 1,012,443.952.375 08/15/2024912828D56 08/15 - 02/15 Received05/14/2021 1,065,180.000.3600.355
US TRE0988-21 4,000,000.00 3,985,196.140.250 05/31/2025912828ZT0 11/30 - 05/31 Received06/11/2021 3,958,400.000.5150.508
US TRE0989-21 3,000,000.00 3,021,284.742.000 05/31/2024912828XT2 11/30 - 05/31 Received06/11/2021 3,152,940.000.2750.271
US TRE0990-21A 1,500,000.00 1,511,554.721.500 09/30/2024912828YH7 09/30 - 03/31 Received06/18/2021 1,550,790.000.4600.454
US TRE0990-21B 1,000,000.00 1,007,703.151.500 09/30/2024912828YH7 09/30 - 03/31 Received06/18/2021 1,033,860.000.4600.454
US TRE1010-21 6,000,000.00 6,036,460.832.000 05/31/2024912828XT2 11/30 - 05/31 Received10/15/2021 6,231,562.500.5180.511
US TRE1011-21 4,000,000.00 3,970,222.340.250 05/31/2025912828ZT0 11/30 - 05/31 Received10/15/2021 3,923,593.750.7850.775
US TRE1012-21 3,500,000.00 3,479,033.710.750 05/31/202691282CCF6 11/30 - 05/31 Received10/15/2021 3,459,804.691.0050.991
US TRE1032-22 9,000,000.00 8,613,457.970.750 05/31/202691282CCF6 05/31 - 11/30 Received04/14/2022 8,338,359.382.6412.605
US TRE1037-22 4,500,000.00 4,178,906.250.500 05/31/2027912828ZS2 05/31 - 11/30 Received04/18/2022 4,018,359.382.7562.719
US TRE1042-22 2,000,000.00 1,995,913.402.000 05/31/2024912828XT2 05/31 - 11/30 Received05/23/2022 1,980,000.002.5102.476
US TRE1068-22 1,500,000.00 1,482,674.820.375 04/15/202491282CBV2 10/15 - 04/15 Received10/14/2022 1,409,414.064.5794.517
US TRE1070-22 5,000,000.00 4,705,519.152.375 05/15/2027912828X88 11/15 - 05/15 Received10/14/2022 4,599,218.754.3204.260
US TRE1071-22 1,000,000.00 883,510.060.500 05/31/2027912828ZS2 11/30 - 05/31 Received10/14/2022 842,000.004.3014.242
US TRE1122-23 1,000,000.00 962,221.021.375 01/31/2025912828Z52 01/31 - 07/31 2,167.1209/27/2023 950,370.005.2515.179
US TRE1123-23 1,000,000.00 924,409.990.250 08/31/202591282CAJ0 02/29 - 08/31 185.4409/27/2023 912,260.005.0915.021
US TRE1124-23A 1,500,000.00 1,456,939.532.875 04/30/20259128284M9 10/31 - 04/30 Received09/28/2023 1,448,505.005.1505.080
US TRE1124-23B 1,000,000.00 971,293.022.875 04/30/20259128284M9 10/31 - 04/30 Received09/28/2023 965,670.005.1505.080
US TRE1125-23 500,000.00 487,950.263.000 07/15/202591282CEY3 01/15 - 07/15 3,057.0709/28/2023 482,335.005.0805.011
US TRE1126-23 550,000.00 531,164.710.375 09/15/202491282CCX7 03/15 - 09/15 79.3309/29/2023 524,194.005.4505.375
US TRE1128-23 1,000,000.00 968,551.102.875 06/15/202591282CEU1 12/15 - 06/15 Received10/04/2023 963,280.005.1605.090
US TRE1129-23 1,500,000.00 1,479,591.554.250 10/15/202591282CFP1 10/15 - 04/15 Received10/04/2023 1,476,810.005.0604.991
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Par Value
Stated
Rate
December 31, 2023
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal
Investments FY 2023-2024
YTM
365
YTM
360
Payment
DatesCUSIPInvestment #Issuer
Purchase
Date
Accrued Interest
At Purchase
Treasury Coupon Securities
US TRE1130-23 1,500,000.00 1,376,376.210.250 10/31/202591282CAT8 10/31 - 04/30 Received10/04/2023 1,359,930.005.0504.981
US TRE1131-23A 1,500,000.00 1,486,244.694.500 11/15/202591282CFW6 11/15 - 05/15 Received10/05/2023 1,484,475.005.0204.952
US TRE1131-23B 1,000,000.00 990,829.794.500 11/15/202591282CFW6 11/15 - 05/15 Received10/05/2023 989,650.005.0204.952
71,043,402.53Treasury Coupon Securities Totals 70,918,887.765,488.962.09272,550,000.00 2.121
Pass Through Securities /PAC/CMO
FNMA1137-23A 1,500,000.00 1,441,500.004.500 07/25/20283136BQCS6 11/25 - Monthly Received10/31/2023 1,441,500.006.0035.920
FNMA1137-23B 1,000,000.00 961,000.004.500 07/25/20283136BQCS6 11/25 - Monthly Received10/31/2023 961,000.006.0035.920
2,402,500.00Pass Through Securities /PAC/CMO Totals 2,402,500.000.005.9202,500,000.00 6.003
217,010,791.14Investment Totals 216,001,216.73111,139.10219,768,881.86 3.362 3.409
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For Quarter Ending December 31, 2023
0.14%
45.79%
54.07%
Portfolio by Asset Class
Cash and Equivalents
Long Term
Short Term
32
For Quarter Ending December 31, 2023
0.70%1.63%
10.30%
33.67%
8.79%
0.14%
5.36%
0.93%
0.47%
2.80%
1.40%
33.82%
Par Value by Issuer Graph
CACPNY
FAMCA
FFCB
FHLB
FHLMC
FIB
FNMA
MCFUND
METSHR
MUFGBK
TDBANK
UST
33
For Quarter Ending December 31, 2023
0.14%
8.45%
55.76%
1.80%
1.11%
32.74%
Book Value By Investment Type
Money Market
Commercial Paper
Federal Agency Coupon Securities
Federal Agency Discount Securities
Pass Through Securities
Treasury Coupon Securities
34
For Quarter Ending December 31, 2023
0.00
1.00
2.00
3.00
4.00
5.00
6.00
7.00
Investment Yield by Type
35
To:Members of the City Council
From:John A. Haila, Mayor
Date:January 23, 2024
Subject:Appointment to Campus and Community Commission
Item No. 8
MEMO
Due to the retirement of Peter Englin, there is a vacancy on the Campus and Community
Commission for the position of Iowa State University (ISU) Administration Appointee.
Therefore, it is necessary to appoint someone to fill this position. ISU Administration
recommends appointing Michael Harwood, Associate Vice President for Campus Life
and Director of Residence at Iowa State University, as he now serves in Peter Englin’s
former role.
Therefore, I recommend that the City Council appoint Michael Harwood, Associate Vice
President for Campus Life and Director of Residence at Iowa State University, to serve as
the ISU Administration Appointee on the Campus and Community Commission.
JAH/jsn
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
36
ITEM #:9
DATE:01-23-24
DEPT:FIN
SUBJECT:CITY OF AMES BANK DEPOSITORY RESOLUTION UPDATE
COUNCIL ACTION FORM
BACKGROUND:
The City deposits its funds with a variety of financial institutions. Periodically, the list of approved
depositories must be reviewed and adjusted to reflect business and market changes. The financial
institutions presented on the City’s depository list reflect the institutions that have expressed interest in
bidding on City funds. The maximum balances reflect the institution’s reputation and financial stability
based on a review of publicly available financial information. The following is a summary of requested
changes to the City's Depository Resolution:
Increase First National Bank maximum balance from $40,000,000 to $50,000,000.
Change the name of Great Western Bank to First Interstate Bank (FIB).
Remove West Bank.
Remove Great Southern Bank.
Add Northwest Bank to the list of approved depositories with a maximum investment limit of
$25,000,000.
First National Bank is currently the City's primary depository and banking partner, which is the result of
the most recent RFP. Increasing the maximum balance would enable the City to capitalize on favorable
account interest rates. This increase would also provide a cushion for large deposits that could
potentially put the City over the current maximum balance.
Great Western Bank recently merged with First Interest Bank. First Interstate Bank continues to serve
as a source of strength and stability within the City of Ames.
West Bank and Great Southern Bank currently do not have a branch within the City of Ames. Removing
West Bank and Great Southern Bank as an approved depository will provide greater competition for
local financial institutions to bid on City funds.
Northwest Bank is a new addition to the City of Ames following a request to be added to the list of
depositories. Recently, following the opening of its new branch in Ames, Northwest Bank expressed
interest in bidding on City funds. Adding Northwest Bank to the approved depository list will facilitate
that interest.
Please note that deposits of public funds in all approved depositories are insured by FDIC insurance
and/or collateralized by the State public investment pool
ALTERNATIVES:
1. Adopt a resolution to reflect business and market changes to the City of Ames Deposit Resolution.
2. Deny the request for changes to the approved depository list.
CITY MANAGER'S RECOMMENDED ACTION:
37
CITY MANAGER'S RECOMMENDED ACTION:
The City of Ames urges the active involvement of local and county financial institutions and welcomes
the competition in bidding for City funds. Therefore, it is the recommendation of the City Manager that
the City Council adopt Alternative #1, thereby adopting the resolution to update the list of approved
depositories for the City of Ames.
ATTACHMENT(S):
COUNCIL ACTION FORM Depository Resolution January 2024 (003).doc
38
ITEM #
DATE:01-23-24
DEPT:
COUNCIL ACTION FORM
SUBJECT: UPDATE CITY OF AMES DEPOSITORY RESOLUTION
BACKGROUND:
Periodically it is necessary to review the list of approved depositories and make
adjustments to reflect business and market changes. Following is a summary of
requested changes to the City of Ames Depository Resolution:
Increase First National Bank maximum balance from $40,000,000 to
$50,000,000.
Change the name of Great Western Bank to First Interstate Bank (FIB).
Remove West Bank.
Remove Great Southern Bank.
Add Northwest Bank on the list of approved depositories with a maximum
investment limit of $25,000,000.
First National Bank is the current City depository. Increasing the maximum
balance would enable the City to capitalize on favorable account interest rates.
This increase would also provide a cushion for large deposits that could
potentially put the City over the current maximum balance.
Great Western Bank recently merged with First Interest Bank. FIB continues to
serve as a source of strength and stability within the City of Ames.
West Bank and Great Southern Bank currently do not have a branch in the City
of Ames. Removing West Bank and Great Southern Bank as an approved
depository will provide greater competition for local financial institutions to bid on
City funds.
Northwest Bank is a new addition to the City of Ames. They have expressed
interest in bidding on City funds. Adding Northwest Bank to the approved
depository list will facilitate that interest.
The financial institutions presented on the City’s depository list reflect the
institutions that have expressed interest in bidding on City funds. The maximum
balances reflect the institution’s reputation and financial stability.
Please note that deposits of public funds in all approved depositories are insured
by FDIC insurance and/or collateralized by the State public investment pool.
39
ALTERNATIVES:
1. Adopt a resolution to reflect business and market changes to the City of Ames
Depository Resolution.
2. Deny the request for changes to the approved depository list.
MANAGER’S RECOMMENDED ACTION:
The City of Ames urges the active involvement of local and county financial
institutions and welcomes the competition in bidding for City funds.
Therefore, it is the recommendation of the City Manager that the City Council
adopt Alternative #1, adopting the resolution to update the list of approved
depositories for the City of Ames.
40
RESOLUTION NO._________
RESOLUTION NAMING DEPOSITORIES
RESOLVED, that the City of Ames, Iowa, in Story County, Iowa, approves the
following list of financial institutions to be depositories of the City of Ames funds in
conformance with all applicable provisions of Iowa Code Chapter 12C.2 (1993). The
City Treasurer is hereby authorized to deposit the City of Ames funds in amounts not
to exceed the maximum approved for each respective financial institution as set out
below.
Depository Name Location
Maximum Balance
in Effect Under
Prior Resolution
Maximum Balance
in Effect Under
This Resolution
US Bank Ames 405 Main, Ames, IA $ 25,000,000 $ 25,000,000
Wells Fargo Bank 424 Main Street 40,000,000 40,000,000
Bankers Trust 3725 Stange Road 25,000,000 25,000,000
First National Bank 405 5th Street 40,000,000 50,000,000
First Interstate Bank 316 S. Duff Avenue 25,000,000 25,000,000
Availa 1530 S. Duff, Ames, IA 25,000,000 25,000,000
Vision Bank 1200 S. Duff Ave, Ames, IA 25,000,000 25,000,000
Northwest Bank 100 S. 16th Street 0 25,000,000
Iowa Public Agency
Investment Trust (IPAIT)
4200 University Avenue,
Suite 114 West Des
Moines, IA
15,000,000 15,000,000
Bank of the West 525 Main Street, Ames, IA 25,000,000 25,000,000
River Valley Credit Union 2811 E. 13th Street 100,000 100,000
Community Choice
Credit Union
212 E. Lincoln Way 100,000 100,000
CERTIFICATION. I hereby certify that the foregoing is a true and correct copy of a
resolution of the City Council of the City of Ames, Iowa, adopted at a meeting of said
public body, duly called and held on ____________________________, a quorum
being present, as said resolution remains of record in the minutes of said meeting,
and it is now in full force and effect. Dated this _____ day of ___________, 2024.
_________________________ _________________________
John Haila, Mayor Renee Hall, City Clerk
Mailing Address:Telephone:
City of Ames 515-239-5105
515 Clark Avenue
Ames, IA 50010
41
ITEM #:10
DATE:01-23-24
DEPT:PW
SUBJECT:IOWA DOT IOWA CLEAN AIR ATTAINMENT PROGRAM AGREEMENT
FOR INTELLIGENT TRANSPORTATION SYSTEMS PROGRAM (PHASE 3)
COUNCIL ACTION FORM
BACKGROUND:
On February 14, 2023, the City Council approved funding agreements for Phase 3 of the Intelligent
Transportation System (ITS) Program, covering the Grand Avenue corridor from Lincoln Way to the
north corporate limits. The agreements included funding from the Iowa Clean Air Attainment Program
(ICAAP) and the Urban-State Traffic Engineering Program (U-STEP). The Iowa Department of
Transportation (DOT) has recently identified minor language revisions within the ICAAP agreement.
The proposed amendment, requested by the Iowa DOT, includes a minor change to the project
description in Paragraph 3, more generally describing the project as "Third Phase Development
Ames Traffic Signal Master Plan." This change, reviewed and approved by the City Attorney's
Office, will assure that all projects components are grant eligible. It is important to note that the
amendment does not alter the total funding amount or scope of the ITS Program Phase 3 project. The
original agreement and the proposed amendment are attached to this document for reference, along with
the master plan map.
ALTERNATIVES:
1. Approve the amendment to Iowa DOT Iowa Clean Air Attainment Program agreement for the
Intelligent Transportation Systems Program (Phase 3).
2. Reject the proposed amendment and maintain the current language of the agreements.
CITY MANAGER'S RECOMMENDED ACTION:
This amendment will ensure compliance with the Iowa DOT's requirements without affecting the
project's funding or timeline. It is therefore the recommendation of the City Manager that the City
Council adopt Alternative No. 1, as noted above.
ATTACHMENT(S):
Approved Addendum vaf.pdf
Ames 2022-ICAAP-05 Agmt.pdf
ITS Cumulative Phase Map.pdf
42
May 2020
Now, therefore, it is agreed as follows:
Paragraph 3 of Agreement 2022-ICAAP-05 is stricken and replaced with the following:1.
Third Phase Deployment Ames Traffic Signal Master Plan
This addendum is not assignable without the prior written consent of the Department.2.
3.
4.
This addendum shall be executed and delivered in two or more copies, each of which so5.
1
It is the intent of both parties that no third-party beneficiaries be created by this
addendum.
Whereas the Subrecipient and the Department previously entered into Agreement No. 2022-
ICAAP-05 for the above referenced project.
The Subrecipient shall be responsible for the development and completion of the following
described project:
This is an addendum to the agreement between City of Ames (hereinafter referred to as the
Subrecipient) and the Iowa Department of Transportation, the federal pass-through entity
(hereinafter referred to as the Department). Iowa Code Sections 306A.7 and 307.44, provide for
the Subrecipient and the Department to enter into agreements with each other for the purpose
of financing transportation improvement projects in Iowa with federal funds.
Subsequent to the execution of Agreement No. 2022-ICAAP-05 it was determined that the
project limits for the above referenced project has changed. Previously executed Agreement
2022-ICAAP-05 shall remain in effect except as amended herein.
If any part of this addendum is found to be void and unenforceable, the remaining
provisions of this addendum shall remain in effect.
Subrecipient: City of Ames
Subrecipient DUNS Number: 061320917
Project Number(s): STP-A-0155(710)—86-85
Iowa DOT Addendum Number: 2022-ICAAP-05-A
ADDENDUM
TO IOWA DEPARTMENT OF TRANSPORTATION
AGREEMENT 2022-ICAAP-05
FOR A FEDERAL-AID PROGRAM PROJECT
43
May 2020
2
executed and delivered shall be deemed to be an original and shall constitute but one and
the same addendum.
6. This addendum, as well as the unaffected provisions of previously executed Agreement No.
2022-ICAAP-05 referenced herein, constitute the entire agreement between the
Department and the Subrecipient concerning this project. Representations made before
the signing of this addendum are not binding, and neither party has relied upon conflicting
representations in entering into this addendum. Any change or alteration to the terms of
this addendum shall be made in the form of a subsequent addendum. The addendum shall
become effective only upon written approval of the Department and the Subrecipient.
44
May 2020
SUBRECIPIENT: City of Ames
By: Date
Title:
CERTIFICATION:
, certify that I am the Clerk of the city, and thatI,
(Name of City Clerk)
, who signed said Agreement for and on behalf of
(Name of Mayor/Signer Above)
the city was duly authorized to execute the same by virtue of a formal resolution duly passed
day ofand adopted by the city, on the
Signed:
City Clerk of Ames, Iowa,
ILMEYER
ASSISTANT CITY ATTORNEY
DateBy:
3
APPI
BY ।
IN WITNESS WHEREOF, each of the parties hereto has executed Addendum No. 2022-ICAAP-05-
A as of the date shown opposite its signature below.
Garrett Pedersen
Director
Systems Planning Bureau
IOWA DEPARTMENT OF TRANSPORTATION
Transportation Development Division
800 Lincoln Way, Ames, Iowa 50010
Tel. 515-239-1664
‘ROVED AS TO FORM
VICTORIA A. ftll---------
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ITEM #:11
DATE:01-23-24
DEPT:FIN
SUBJECT:RENEWAL OF SOFTWARE LICENSING AND SUPPORT FROM INSIGHT
PUBLIC SECTOR
COUNCIL ACTION FORM
BACKGROUND:
The FY 2023/24 adopted budget includes $238,839 for Microsoft enterprise software, including Office
365, which is the City’s enterprise e-mail, productivity, and collaboration system as well as cloud
storage.
Insight Public Sector (Insight) is the City's software vendor for all Microsoft enterprise software. The
City Council authorized a three-year contract with Insight on November 22, 2022, for fixed license
costs for Microsoft products for a three-year period beginning January 31, 2023. In the first year of the
agreement, the City contracted for Microsoft end-user office products, primarily Office 365. The total
contract cost, based on the license count and contracted pricing, was $158,577.46.
The contract is now being presented for renewal for the second year in the amount of $215,351.80. The
increased amount is due to three items, which are described in further detail below:
Contract Consolidation: Over the course of the past year, staff migrated other existing server-related
services into this agreement with Insight. The rationale for this migration was to consolidate all
Microsoft services into a single renewal, which will simplify billing and secure the best price available
for future agreements. Moving these services into the main Insight agreement increased the cost of the
agreement by $17,619.56. The increase is the same amount that the City would have paid if these
services remained in a separate agreement.
User Count Increases: Separately, in July 2023, staff increased the user count of the Microsoft software
used for multi-factor authentication as an additional security measure for end users. This increase in
user count resulted in an increased cost of the agreement with Insight Public Sector by $30,856.14.
Contract Unit Cost Discrepancy : When Insight provided pricing information for the contract approved
by Council in November 2022, the license type Insight used as the basis for the contract was incorrect.
This led to the total contract calculation being incorrectly reported to City staff as a lower amount. The
incorrect amount reported to City staff was then used to prepare the contract amount of $158,577.46,
which was reported to and approved by the City Council. Insight's error was not discovered until later.
Upon discovery of the error, Insight honored its commitment for the first year of the contract, which
resulted in a cost savings to the City. For this renewal, the total amount has been calculated based on the
correct license type unit pricing, resulting in an additional cost increase of $8,298.64.
These three modifications to the original agreement, as noted above, result in a total contract cost of
$215,351.80, as outlined below:
Original License Count per Agreement $158,877.46
Migrated Server Licenses 17,619.56
61
Increased Multi-factor License Count 30,856.14
Billing Correction 8,298.64
Total $215,351.80
The adjusted FY 2023/24 budget contains $238,839 for Microsoft enterprise software.
ALTERNATIVES:
1. Award a contract for software licensing and support for Microsoft Office 365 to Insight Public
Sector, Dallas, TX, in the amount not to exceed $215,351.80.
2. Do not authorize continuing software licensing and support with Insight Public Sector.
CITY MANAGER'S RECOMMENDED ACTION:
Insight Public Sector is the City’s provider of the licensing and support for Microsoft enterprise
software. This software is used by both end users and servers daily throughout the entire City
organization for communication and the delivery of services. Therefore, it is the recommendation of the
City Manager that the City Council adopt Alternative No. 1, as described above.
62
ITEM #:12
DATE:01-23-24
DEPT:ELEC
SUBJECT:AWARD OF CONTRACT FOR ENGINEERING SERVICES FOR 69KV
TRANSMISSION LINE RECONSTRUCTION
COUNCIL ACTION FORM
BACKGROUND:
Electric Services is in need of engineering services to support the design and construction management
of a multi-year CIP project to reconstruct portions of its aging 69kV transmission system. The project
will replace between one and two line-miles of the existing 69kV electric transmission system per year.
The engineering design for this project will be substantially completed in FY 2024/25, with ongoing
construction management support in future years, as reflected in the proposed FY 2025-2029 CIP
b u dg e t . The construction phase will begin in FY 2025/26 and continuing through the end of FY
2028/29.
On October 20, 2023, a Request for Proposals (RFP) document was posted on AmesBids by the City's
Purchasing division. On November 17, 2023, six proposals were received. An evaluation team was
formed by staff to review proposals. Proposals were evaluated on experience, qualifications of
personnel working directly on the project, capability of providing the requested services, and pricing.
After evaluating the proposals, staff determined that the proposal from DGR Engineering, of Rock
Rapids, Iowa, is most acceptable. The experience and qualifications of the personnel, along with
number of similar projects completed by the firm, best fit the needs of the City.
FIRM PRICE RANK
DGR Engineering
Rock Rapids, Iowa $612,756 1
Enercon Services, Inc.
Kennesaw, Georgia $1,381,100 2
ENTrust Solutions Group
Warrenville, Illinois $591,637 3
CVR Engineering
Reed City, Michigan $963,589 4
Osmose Utilities Services, Inc.
Peachtree City, Georgia $419,717.48 5
Toth and Associates, Inc.
Springfield, Missouri $1,258,340 6
The actual amount of the contract awarded to DGR Engineering will be billed on a time and materials
basis with a cost-not-to-exceed $612,756. The majority of this contract will be expended in FY
2024/25 as design and engineering is performed. There is currently a balance of $488,321 in funds
available in the current year for this project which will cover the engineering and design.
In addition to the current fund balance, the proposed FY 2024/25 Capital Improvements Plan includes
63
$525,000 per year from FY 2024/25 until FY 2028/29 for construction management services and
related construction costs for this project.
ALTERNATIVES:
1. Award a contract to DGR Engineering, of Rock Rapids, Iowa, for Engineering Services for 69kV
Transmission Line Reconstruction, in an amount not-to-exceed $612,756.
2. Award a contract to another firm.
3. Reject all proposals.
CITY MANAGER'S RECOMMENDED ACTION:
The 69kV transmission infrastructure is the backbone of the electric network in and around the City.
Replacement of aging line segments prior to failure is prudent for electric system reliability. Having a
single engineering firm complete the master design and engineering work as well as take on the
construction management role will ensure that the design is carried out correctly through the
construction phase. Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No.1 as stated above.
64
ITEM #:13
DATE:01-23-24
DEPT:Public Works
SUBJECT:AWARD CONTRACT TO PURCHASE WATER UTILITY SUPPLIES FOR
THE PUBLIC WORKS DEPARTMENT
COUNCIL ACTION FORM
BACKGROUND:
This contract is for the purchase of water utility supplies necessary to meet the anticipated needs of the
City's water distribution, sanitary sewer, and storm water systems. These parts are kept on hand in order
to ensure availability which will enable staff to quickly make repairs to maintain or restore utility
services.
Staff issued a Request for Quotation (RFQ) for an inventory restock, containing 13 separate lines of
requested products. On December 19, 2023, an RFQ document was posted to Ames Bids, the electronic
bidding site. A total of 14 potential bidders viewed the project. On December 27, 2023, bids were
received as follows:
RESPONDING
SUPPLIER
LINES
RESPONDED
(13 TOTAL)
RESPONSE TOTAL
CORE & MAIN
Grimes, IA 13 $75,508.00
DAKOTA SUPPLY
GROUP
Ames, IA
13 $76,793.00
UTILITY EQUIPMENT
COMPANY
Des Moines, IA
12 $32,708.96
AMERICAN
UNDERGROUND
SUPPLY
Fremont, NE
11 $74,455.43
Bids for utility maintenance materials can be awarded individually or by group. The City reserves the
right to consider contract administration costs for multiple awards. Although it appears from the
summary table above that Utility Equipment Company submitted the lowest bid total, its bid did not
contain a response to one requested line of supplies. That line would need to be awarded separately,
and Core & Main was the lowest bidder for that line. The combination of Utility Equipment
Company's bid for 12 of the 13 requested lines, plus the remaining line being awarded to Core &
Main, would total $76,208. This total is greater than the cost of awarding the entire bid to Core &
Main ($75,508).
Considering this analysis, staff determined it is in the best interest of the City to award the bid to
Core & Main, the lowest bidder responding to all lines. The operating budget for Public Works
includes $85,000 annually for necessary parts and supplies for maintenance of the water
65
distribution system to cover the cost of this bid. Parts are issued from inventory when used.
ALTERNATIVES:
1. Award a contract to Core & Main of Grimes, Iowa for the purchase of water utility supplies in the
amount not to exceed $75,508. Payments will be based on unit prices and quantities ordered
inclusive of all applicable sales taxes.
2. Direct staff to award the contract to another bidder.
3. Reject the bids.
CITY MANAGER'S RECOMMENDED ACTION:
Water utility supplies are critical components to provide reliable water distribution and sanitary sewer
services to the City. Having parts readily available for quick repairs without significant disruption to
services is imperative. Therefore, it is the recommendation of the City Manager that the City Council
adopt Alternative No. 1, as described above.
66
ITEM #:14
DATE:01-23-24
DEPT:PW
SUBJECT:2021/22 STORM WATER EROSION CONTROL (BLOOMINGTON
WATERWAY CHANNEL AND BANK STABILIZATION) AND 2021/22
STORMWATER QUALITY IMPROVEMENTS
COUNCIL ACTION FORM
BACKGROUND:
The Storm Water Erosion Control program provides for stabilization of areas that have become eroded
in streams, channels, swales, gullies, or drainage ways that are part of the stormwater system. This
program provides a more permanent control of the erosion and will reduce recurring maintenance costs
in these areas.
The Stormwater Quality Improvements program addresses removal of sediment and nutrients. This
program includes installation of bioretention cells, vegetated swales, native landscape and rain gardens,
soil quality restoration, and other approved best management practices at various locations across the
community. Improvements are aligned with the Iowa River Restoration Toolbox practices for natural
channel design.
The location for this project is the Bloomington Waterway from Hyde Avenue to Harrison Road.
The waterway has continued to erode toward adjacent townhomes. The sediment and nutrients
flow east into Ada Hayden Heritage Park wetlands. This project involves stabilization and
relocation of a portion of the waterway to protect adjacent townhomes and prevent migration of
nutrients and sediment into the wetlands.
Staff sent letters to all impacted residents and met with several property owners to obtain input
regarding staging, construction access, and construction timing. Comments were received and
incorporated into the project design.
Bolton & Menk, Inc. of Ames, Iowa and City staff have completed plans and specifications for this
project. Revenue and expenses associated with this program are estimated as follows:
Revenue Expenses
Stormwater Erosion Control
Program (Stormwater Utility
Fund)
$ 250,000
Stormwater Quality
Improvements (Stormwater
Utility Fund)
$ 100,000
Construction $ 280,000
Engineering/Administration (Est.) $ 70,000
$ 350,000 $ 350,000
67
ALTERNATIVES:
1. Approve the plans and specifications for the 2021/22 Storm Water Erosion Control (Bloomington
Waterway Channel and Bank Stabilization) and 2021/22 Stormwater Quality Improvements
project and establish February 21, 2024 as the date of letting and February 27, 2024 as the date of
report of bids.
2. Direct staff to pursue changes to the project.
CITY MANAGER'S RECOMMENDED ACTION:
Approving these plans and specifications will result in more permanent control of the erosion and will
reduce recurring maintenance costs. Therefore, it is the recommendation of the City Manager that the
City Council adopt Alternative No. 1, as described above.
ATTACHMENT(S):
Bloomington Waterway Key Map.png
68
69
ITEM #:15
DATE:01-23-24
DEPT:PW
SUBJECT:2023/24 PAVEMENT RESTORATION - SLURRY SEAL PROGRAM
COUNCIL ACTION FORM
BACKGROUND:
The Slurry Seal Program is an annual program applying a variety of preventative and proactive
maintenance techniques to preserve and enhance street pavements. The techniques in this program are
typically more specialized or larger in scope than can be performed by City maintenance staff. The
Slurry Seal Program levels joints and provides a new thin wearing surface for traffic, predominately on
residential streets, limiting the typical disruption to residents to no more than one day.
Staff has completed plans and specifications with estimated costs of $198,575. There is $250,000 of
Road Use Tax funding allocated to this program annually in the Capital Improvement Plan, of
which $216,815 remains available for this project. A list of proposed project locations is attached.
ALTERNATIVES:
1. Approve the plans and specifications for the 2023/24 Pavement Restoration – Slurry Seal Program by
establishing February 21, 2024, as the date of letting and February 27, 2024, as the date for the report of
bids.
2. Direct staff to make changes to the project.
CITY MANAGER'S RECOMMENDED ACTION:
This project will repair and extend the lifespan of the streets in the program and provide a better
travelling experience for users of the corridors and for those living in the neighborhoods. Therefore, it is
the recommendation of the City Manager that the City Council adopt Alternative No. 1.
ATTACHMENT(S):
2023-24 Pavement Restoration - Slurry Seal Locations.docx
70
Street Name and Location (Full Width Slurry)Estimated SY Actual SY
Carroll Avenue 13th to 16th Street 3,825
Carroll Avenue 16th Street to Duff Avenue 1,990
Village Drive Tripp Street to Tripp Street 3,565
Wheeler Street Hoover Avenue to Roy Key Avenue 5,900
Garner Avenue Wheeler Street to Jefferson Street 2,355
Garner Circle 800
Jefferson Street Hoover Avenue to Garner Avenue 3,165
Jefferson Circle 750
Nixon Avenue Wheeler Street to Jefferson Street 2,400
Nixon Circle 1,350
TOTAL 26,100
Street Name and Location (Joint Leveling Slurry)Estimated LF Actual LF
Various Locations throughout
Ames
35,000
TOTAL 35,000
71
ITEM #:16
DATE:01-23-24
DEPT:Public Works
SUBJECT:2023/24 CAMPUSTOWN PUBLIC IMPROVEMENTS (WELCH AVENUE AND
CHAMBERLAIN PLACE)
COUNCIL ACTION FORM
BACKGROUND:
This project includes construction of sanitary sewer, storm sewer, and water main improvements in the
200-block of Welch Avenue . Once underground improvements are completed, current roadway
reconstruction techniques will be utilized to replace the paving and restore structural integrity,
serviceability, and rideability. This project will also include multi-modal improvements in the form of
transitioning the dedicated bike lanes from the 100-block to on street shared roadway along Welch
Avenue from Chamberlain St to Knapp St. In addition to these improvements, an inclusive crosswalk at
Chamberlain St and Welch Ave is also part of the project. Pavement improvemen ts for Chamberlain
Place (the narrow street behind Pizza Pit) will also be part of the construction contract.
Staff sent letters to all adjacent residents/businesses and met with several property owners to obtain
input regarding staging, construction timing, and special access needs. Comments were received and
incorporated into the project design.
MSA of Ankeny, Iowa and City staff have completed plans and specifications for this project with a
base bid and an add alternate for utilizing thermoplastic markings for the inclusive crossing.
Program Budget:
Funding Source Available Revenue Estimated
Expenses
2023/24 Campustown Public Imp. (G.O. Bonds)$ 1,200,000
2023/24 Water Utility Fund
2023/24 Sewer Utility Fund
$ 400,000
$ 125,000
Construction (Base Bid)
Construction (Alternate 1)
$ 1,319,131
$ 10,000
Engineering Administration $ 266,000
TOTAL $ 1,725,000 $ 1,595,131
ALTERNATIVES:
1. Approve the plans and specifications for the 2023/24 Campustown Public Improvements – (Welch
Avenue and Chamberlain Place) project and establish February 21, 2024, as the date of letting and
February 27, 2024, as the date of report of bids.
72
2. Direct staff to revise the project.
CITY MANAGER'S RECOMMENDED ACTION:
Approving these plans and specification will result in lower street maintenance costs, improve area
drainage, and provide a better neighborhood aesthetic. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1, as noted above.
ATTACHMENT(S):
Project Map.pdf
73
2023/24 Campustown
Public Improvements
Open trenching Sanitary Force main
on South side of East Lincoln Way
Lift Station
Single Lane
Alternating Traffic
North Side of intersection
S
D
U
F
F
A
V
E
SE 16TH STS 16TH ST
CA
R
D
I
N
A
L
R
D
BU
C
K
E
Y
E
A
V
E
¯Pavement Improvements Welch Avenue - Chamberlain St to Knapp St.
Chamberlain Place - Chamberlain St to Hunt St
KNAPP ST
CHAMBERLAIN ST
ST
A
N
T
O
N
A
V
E
HA
Y
W
A
R
D
A
V
E
HUNT ST
HUNT ST
Water Improvement (Only)
Pavement & Underground Improvements 74
ITEM #:17
DATE:01-23-24
DEPT:PW
SUBJECT:2023/24 COLLECTOR STREET PAVEMENT IMPROVEMENTS (6TH
STREET FROM BROOKRIDGE AVENUE TO NORTHWESTERN AVENNUE)
COUNCIL ACTION FORM
BACKGROUND:
This annual program utilizes current repair and reconstruction techniques to make pavement
improvements to streets that are chosen in accordance with the most current street condition inventory.
This project includes replacing existing street pavement on 6th Street from Brookridge Ave to
Northwestern Ave with 8” concrete pavement, upgrading pedestrian facilities to meet the current
federal regulations, repairing storm/sanitary sewers, and replacing a small section of existing 6”
water main with a new 8” water main.
Staff sent letters to all residents and met with several property owners to obtain input regarding staging,
construction timing, and special access needs. Comments were received and incorporated into the
project design. The project will be staged to maintain through traffic (see attached maps).
City staff has completed plans and specifications for this project. Revenue and expenses associated
with this program are estimated as follows:
Available
Revenue
Estimated
Expenses
2023/24 Collector St. - (G.O. Bonds)
Bridge Rehab Program - (G.O. Bonds)
2023/24 Collector St. - (Road Use Tax)
Water Utility Fund
Sewer Utility Fund
$ 1,200,000
120,000
75,000
50,000
50,000
Construction
Engineering/Administration
$1,141,766.18
172,000.00
TOTAL $1,495,000 $1,313,766.18
ALTERNATIVES:
1. Approve the plans and specifications for the 2023/24 Collector Street Pavement Improvements – (6th
Street) project and establish February 21, 2024, as the date of letting and February 27, 2024, as the date
75
for report of bids.
2. Direct staff to revise the project.
CITY MANAGER'S RECOMMENDED ACTION:
By approving these plans and specification will result in lower street maintenance costs, improve area
drainage, and provide a better neighborhood aesthetic. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1, as noted above.
ATTACHMENT(S):
6th Street Phase 1.pdf
6th Street Phase 2.pdf
76
2023/24 Collector Street
Pavement Improvements
Open trenching Sanitary Force main
on South side of East Lincoln Way
Lift Station
Single Lane
Alternating Traffic
North Side of intersection
S
D
U
F
F
A
V
E
SE 16TH ST
CA
R
D
I
N
A
L
R
D
BU
C
K
E
Y
E
A
V
E
¯Phase I 6th Street - Brookridge Ave to Northwestern Ave
KNAPP ST
CHAMBERLAIN ST
ST
A
N
T
O
N
A
V
E
HA
Y
W
A
R
D
A
V
E
HUNT ST
HUNT ST
6TH ST
N 4TH
S
T
5TH ST
7TH ST
N
H
A
Z
E
L
A
V
E
NO
R
T
H
W
E
S
T
E
R
N
A
V
E
RI
D
G
E
W
O
O
D
A
V
E
BR
O
O
K
R
I
D
G
E
A
V
E
77
2023/24 Collector Street
Pavement Improvements
Open trenching Sanitary Force main
on South side of East Lincoln Way
Lift Station
Single Lane
Alternating Traffic
North Side of intersection
S
D
U
F
F
A
V
E
SE 16TH ST
CA
R
D
I
N
A
L
R
D
BU
C
K
E
Y
E
A
V
E
¯Phase 2 6th Street - Brookridge Ave to Northwestern Ave
KNAPP ST
CHAMBERLAIN ST
ST
A
N
T
O
N
A
V
E
HA
Y
W
A
R
D
A
V
E
HUNT ST
HUNT ST
6TH ST
N 4TH
S
T
5TH ST
7TH ST
N
H
A
Z
E
L
A
V
E
NO
R
T
H
W
E
S
T
E
R
N
A
V
E
RI
D
G
E
W
O
O
D
A
V
E
BR
O
O
K
R
I
D
G
E
A
V
E
N 4TH
S
T
5TH ST
7TH ST
NO
R
T
H
W
E
S
T
E
R
N
A
V
E
N
H
A
Z
E
L
A
V
E
RI
D
G
E
W
O
O
D
A
V
E
BR
O
O
K
R
I
D
G
E
A
V
E
5TH ST
7TH ST
N 4TH
S
T
NO
R
T
H
W
E
S
T
E
R
N
A
V
E
N
H
A
Z
E
L
A
V
E
RI
D
G
E
W
O
O
D
A
V
E
BR
O
O
K
R
I
D
G
E
A
V
E
5TH ST
7TH ST
N 4TH S
T
NO
R
T
H
W
E
S
T
E
R
N
A
V
E
N
H
A
Z
E
L
A
V
E
RI
D
G
E
W
O
O
D
A
V
E
BR
O
O
K
R
I
D
G
E
A
V
E
78
ITEM #:18
DATE:01-23-24
DEPT:PW
SUBJECT:2021/22 WATER SYSTEM IMPROVEMENTS PROGRAM (US HIGHWAY 69:
S DUFF AVENUE, GRAND AVENUE)
COUNCIL ACTION FORM
BACKGROUND:
The Water System Improvements program provides for replacing water mains in areas that are
experiencing rusty water problems. It also provides for installing larger distribution mains in areas that
have a high concentration of 4” supply lines, transferring water services from 4” water mains.
Eliminating duplicate water mains, where possible, improves water flow and helps reduce rusty water.
Installing larger distribution lines in areas that have a high concentration of 4” supply lines and less
than desirable fire-fighting capacity (predominantly in the older areas of the community) provides larger
supply quantities in relation to the current and proposed land uses.
The location for this project includes US Highway 69: S Duff Avenue (SE 5th- Lincoln Way) and
Grand Ave (6th St. – Murray Dr). Work locations have been coordinated with the Iowa
Department of Transportation (IDOT) to prepare for its roadway improvement project, planned
to occur in the 2024 construction season. As part of the project, nine lead service lines were
replaced.
On September 27, 2022, City Council awarded the contract to Synergy Contracting, LLC of Des
Moines, Iowa in the amount of $2,286,813.80. Change order No. 1 was administratively approved in the
amount of $20,600 to remove and replace an existing storm sewer structure. Change Order No. 2 (this
action) is the balancing change order resulting in a net contract increase of $40,351.71. Major items in
this change order includes the follows:
The new water main being constructed in a deeper position to prevent conflict with the existing
sanitary sewer.
Several fire hydrant extensions.
Interior plumbing for water services connection.
Perform water main connections at night along S. Duff to avoided disruption of water service to
businesses and prevent restaurants from shutting down.
Tree removal due to damaged tree roots.
Additional water valves throughout the project.
The balancing change order also reflects the actual measured quantities completed during construction.
Construction was completed in the amount of $2,347,765.51. A summary of revenue and expenses is
shown below.
Available Revenue Estimated
Expenses
2021/22 Water System Improvements Program $1,600,000
79
Water System Improvements Carryover Funds $1,153,100
Construction $2,347,765.51
Engineering/Administration $ 352,000.00
TOTAL $2,753,100 $2,699,765.51
ALTERNATIVES:
1.a. Approve Change Order No. 2 an increase in the amount of $40,351.71.
b. Accept the 2021/22 Water System Improvements Program (US Highway 69: S Duff Avenue, Grand
Avenue) project as completed by Synergy Contracting LLC, of Des Moines, Iowa in the amount of
$2,347,765.51.
2. Direct staff to pursue changes to the project.
CITY MANAGER'S RECOMMENDED ACTION:
This project replaced very old water distribution infrastructure, improving water supply and quality to
the neighborhoods and proving improved fire suppression capabilities. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above.
ATTACHMENT(S):
21-22 Water Program Location Map.pdf
Certification Letter 2021-22 Water System Improvements US Hwy 69.pdf
80
Commerce Ave
S D
uff Ave
SE 2nd St
SE 5th St
East Ave
Sumner Ave
SE 2nd St
SE 3rd St
S S
he
rma
n Ave
S 5th St
Sherman Ave
S D
uff Ave
Duff Ave
High Ave
E Lincoln Way
2021-22 WATER SYSTEM IMPROVEMENTS LOCATION MAP
Wilson Ave
Hodge Ave
Grand Ave
12th StRoosevelt Ave
Harding Ave
Northwestern Ave
7th St
8th St
Hodge Ave
8th St
Harding Ave
9th St
10th St
6th St
Grand Ave
Wilson Ave11th St
7th St
Grand Ave
9th St
Roosevelt A
ve
Wilson Ave
6th St
Grand Ave
Durrell Cir
16th St
15th St
Wilson Ave
Roosevelt Ave 13th St
Murray Dr
13th St
Harding Ave
Grand Ave
16th St
Roosevelt A
ve
Roosevelt Ave Narland Dr
Wilson Ave
Harding Ave
Grand Ave
±81
Smart Choice
Public Works Department 515.239.5160 main 515 Clark Ave. P.O. Box 811
515.239.5404 fax Ames, IA 50010
www.CityofAmes.org
January 18, 2024
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
Dear Mayor and Council Members:
I hereby certify the 2021/22 Water System Improvements (US Hwy 69: S Duff Avenue, Grand
Avenue) project was completed in an acceptable manner by Synergy Contracting of Des
Moines, Iowa, in the amount of $2,347,765.51 and was inspected by the Public Works
Department of the City of Ames, Iowa.
Sincerely,
John C. Joiner, P.E.
Public Works Director
JCJ/lbc
cc: City Clerk, Finance, Contractor, Administrative Services, Project File
82
ITEM #:19
DATE:01-23-24
DEPT:PW
SUBJECT:2022/23 SEAL COAT STREET PAVEMENT IMPROVEMENTS AND
NEIGHBORHOOD CURB PROGRAM (MURRAY DRIVE FROM
NORTHWESTERN AVENUE TO GRAND AVENUE)
COUNCIL ACTION FORM
BACKGROUND:
This is the annual program for removal of built-up seal coat from local streets and resurfacing with an
asphalt surface. This resurfacing process results in better riding surfaces, increased safety, improved
surface texture, and increased life expectancy of streets.
On February 28, 2023, City Council awarded the contract to Manatt’s Inc., of Ames, Iowa in the
amount of $722,863.45. Two change orders were administratively approved by staff. Change Order No.
1 was approved in the amount of $4,399.20 for adding a sanitary structure, modifying an intake, and
updating a sidewalk ramp a detectable warning. Change Order No. 2 (balancing) is a deduction in the
amount of $12,534.16, reflecting the actual measured quantities completed during construction.
Construction was completed in the amount of $714,728.49.
Revenue and expenses associated with this program are estimated as follows:
Available
Revenue
Estimated
Expenses
2022/23 Seal Coat Imp. (G.O. Bonds)
2022/23 Neighborhood Curb (Road Use Tax)
$ 750,000
$ 300,000
Construction
Engineering/Administration
$ 714,728.49
$ 107,200.00
TOTAL $1,050,000 $ 821,928.49
ALTERNATIVES:
1. Accept the 2022/23 Seal Coat Street Pavement Improvements and Neighborhood Curb Program –
(Murray Dr – Northwestern Ave to Grand Ave) project as completed by Manatt’s Inc. of Ames, Iowa in
the amount of $714,728.49.
2. Direct staff to pursue changes to the project.
CITY MANAGER'S RECOMMENDED ACTION:
This project has been completed within the approved budget. The project will aid in extending the
83
lifespan of this street and enhancing the traveling experience for users of this corridor. Therefore, it is
the recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted above.
ATTACHMENT(S):
Map 2022/23 Seal Coat Street Pavement Improvements and Neighborhood Curb Program.pdf
Certification Letter 2022-23 Seal Coat Pavement Improvements 2022-23 Neighborhood Curb
Program.pdf
84
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¯1 in ch = 167 feet
2022/23 Seal Coat StreetPavement Improvements
Phase I Murray Drive - (Northwestern Ave to Grand Ave)Phase II
85
Smart Choice
Public Works Department 515.239.5160 main 515 Clark Ave. P.O. Box 811
515.239.5404 fax Ames, IA 50010
www.CityofAmes.org
January 18, 2024
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
Dear Mayor and Council Members:
I hereby certify the 2022/23 Seal Coat Pavement Improvements & 2022/23 Neighborhood Curb
Program (Murray Drive) project was completed in an acceptable manner by Manatt’s of Ames,
Iowa, in the amount of $714,728.49 and was inspected by the Public Works Department of the
City of Ames, Iowa.
Sincerely,
John C. Joiner, P.E.
Public Works Director
JCJ/lbc
cc: City Clerk, Finance, Contractor, Administrative Services, Project File
86
ITEM #:20
DATE:01-23-24
DEPT:PW
SUBJECT:2022/23 SHARED USE PATH MAINTENANCE
COUNCIL ACTION FORM
BACKGROUND:
This project focused on crack and joint sealing that occurs in asphalt paths due to expansion and
contraction of the pavement during seasonal temperature extremes. This project also included a
seal coat resurfacing on shared use paths following joint sealing. Locations were determined
using a condition inventory, visual inspection of paths, and input from users. Improvements
enhanced safety, usability, and also improved the aesthetics of the path/trail system. A list of
project locations is attached.
On February 28, 2023, City Council awarded this project to Mid Iowa Enterprises, LLC of Story City,
IA in the amount of $109,046. Work was completed in the amount of $109,046.
There is $125,000 of Local Option Sales Tax funding allocated for this program annually in the Capital
Improvement Plan. Carryovers of unspent funds in prior years has resulted in an available
balance of approximately $246,464 to fund this project. Remaining funds will be utilized for other
shared use path maintenance priorities.
ALTERNATIVES:
1. Accept the 2022/23 Shared Use Path Maintenance Program as completed by Mid Iowa Enterprises,
LLC of Story City, IA in the amount of $109,046.
2. Direct staff to make changes to the project.
CITY MANAGER'S RECOMMENDED ACTION:
This project has been completed within the approved budget. The project will aid in extending the
lifespan of these asphalt paths and enhance the user experience by repairing joints that are not level with
the rest of the path. Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as noted above.
ATTACHMENT(S):
2022-23 SUP Maintenance Locations.docx
Certification Letter 2022-23 Shared Use Path Maintenance Program.pdf
87
2022/23 Shared Use Path Maintenance Locations
LOCATION DESCRIPTION MAINTENANCE ACTIVITY
Lincoln Swing (Abraham to Beedle)Joint Seal and Seal Coat
E 13th Street (North River Valley to Dayton)Joint Seal and Seal Coat
Mortensen Road (South Dakota to Dotson)
Seal Coat Only
(Joint Sealed in 2022)
Mortensen Road (Dotson to East)Joint Seal and Seal Coat
Middle School (Football Field to State)
Seal Coat Only
(Joint Sealed in 2022)
Stange Road (Veenker to GW Carver
Seal Coat Only
(Joint Sealed in 2022)
High School (Furman Aquatic Center to Ames
High)Joint Seal and Seal Coat
South Duff (Howe's Welding to Ioway Creek)Joint Seal and Seal Coat
South Duff (Ioway Creek to Chestnut)Joint Seal and Seal Coat
South Duff (Chestnut to S 16th)Joint Seal and Seal Coat
South Duff (SE 16th to Hwy 30 Off Ramp)Joint Seal and Seal Coat
South Duff (Hwy 30 Off Ramp to Billy Sunday
Road)Joint Seal and Seal Coat
Billy Sunday (Fire Station 3 to Ames Dog Park)Joint Seal and Seal Coat
88
Smart Choice
Public Works Department 515.239.5160 main 515 Clark Ave. P.O. Box 811
515.239.5404 fax Ames, IA 50010
www.CityofAmes.org
January 18, 2024
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
Dear Mayor and Council Members:
I hereby certify the 2022/23 Shared Use Path Maintenance Program project was completed in an
acceptable manner by Mid Iowa Enterprises LLC of Story City, Iowa, in the amount of
$109,046 and was inspected by the Public Works Department of the City of Ames, Iowa.
Sincerely,
John C. Joiner, P.E.
Public Works Director
JCJ/lbc
cc: City Clerk, Finance, Contractor, Administrative Services, Project File
89
ITEM #:21
DEPT:Public Works
January 23, 2024
Staff Report
SIDEWALK SAFETY PROGRAM
BACKGROUND:
At the November 28, 2023 meeting, the City Council requested that the Sidewalk Safety Program be
reviewed at a future meeting. This program includes standards for the acceptable state-of-repair for
sidewalks, including criteria such as displacement (heaving), crack widths, and spalling. Sidewalk
sections that are out of compliance are required to be repaired or replaced in accordance with the
program's requirements.
Ames Municipal Code, Section 22.1 states: "The abutting property owner shall maintain sidewalk,
parkings, and all other property outside the lot and property lines and inside the curb lines upon the
public streets [...]". This Similar language regarding maintenance responsibilities is found in Iowa Code
364.12, c.
The current standards applied by the City are based on the Public Right-of-Way Accessibility
Guidelines (PROWAG). The PROWAG standards are developed by the U.S. Access Board to ensure
compliance with the Americans with Disabilities Act (ADA) of 1990. The City requires that sidewalks
not exhibit any of the following:
Vertical displacement greater than 1/4"
Horizontal displacement (gaps) greater than 1/2"
Holes greater than 1/2" in diameter
Spalling of more than 50% of the surface area at a depth of 1/4" or more
2 cracks greater than 1/8" wide
Any sidewalk panel out of compliance must be repaired (if permitted for the nature of the defect) or
replaced. Compliance is monitored on a complaint basis, and property owners have 90 days to address
non-compliant panels.
Effective October 2023, the US Access Board adopted a new rule which clarifies that the
PROWAG guidelines do not address existing pedestrian facilities, unless the pedestrian facilities
are altered at the discretion of the governing agency. Therefore, PROWAG is to be used as an
installation standard, not a maintenance standard. The City still remains able to enact local
standards for inspection and maintenance of existing pedestrian facilities such as sidewalks, but is
not obligated to ensure existing sidewalks are maintained at the same level as newly constructed
sidewalks.
Staff has reviewed requirements in other communities in light of this clarification at the federal level.
Following this analysis, staff is proposing the following modifications to the City's Sidewalk Safety
Program (attached):
90
REPAIR OPTIONS:
Resident feedback indicates a key concern is the options available to repair a defect. Staff reviewed
options for all types of sidewalk defects and is proposing a wider range of acceptable repair options.
The repair options vary in their effective lifespan and cost. For example, a complete sidewalk panel
replacement may last decades, while patching a small area (if appropriate for the noted defect) may only
last a year or two. However, the patching repair would be at a fraction of the cost of the complete
replacement. These options allow residents the ability to choose a solution that fits the requirements of
the sidewalk safety program at a wider range of repair costs.
DEFECT STANDARDS:
The proposed standards with categories of sidewalk defects mirror closely the practices of many of the
comparable communities shown in the list at the end of this report. While differences remain amongst
Ames and the other municipalities, the proposed standards do align closer with many similar
communities. It should be noted that the proposed inspection standards will result in areas where defects
may have been marked under the previous standard,s but would not be marked now. Also, additional
repair options are now available. These changes are necessary, due to the PROWAG requirements being
recently published.
INSPECTION PROCESS
Sidewalk safety inspections will continue to be triggered by complaints. However, one provision
noted in the proposed standards is that the City reserves the right to inspect any sidewalk at any
time. While it will continue to be standard practice to investigate sidewalk complaints at
addresses that are reported to the City, staff will use the provision to inspect other nearby
sidewalks only in limited circumstances that pose an immediate safety hazard.
Prior to notifying property owners of sidewalk defects, City staff will investigate upcoming CIP and
maintenance projects that may have an impact on sidewalks in the area during the next 12 months. If a
project is under development which will include replacement of this section of sidewalk, staff will
incorporate the repair with the CIP project rather than requiring the homeowner to make the
improvements.
COMPLAINT-BASED INSPECTIONS:
Complaint-based inspection has been one of the most common concerns expressed to staff by the
public. Many feel this process can unfairly pit one neighbor against another, or that an individual or
group could target certain neighborhoods or groups of neighbors. The Ames on the Go app has gained
popularity with the ability to quickly report and receive feedback regarding issues. The Ames on the Go
app does allow for anonymous and unregistered user reporting. Anonymous reporting can be disabled in
Ames on the Go if desired; however, due to the intended social nature of the app, the complainant
information would be publicly displayed.
There has been a dramatic increase in sidewalk complaints in calendar year 2023, as illustrated in the
table below. In October and November of 2023 alone, t here were 363 sidewalk reports submitted
anonymously through Ames on the Go. Staff has deferred action to inspect these complaints, pending
this City Council discussion.
91
Calendar Year Sidewalk Repair Requests
2015 2016 2017 2018 2019 2020 2021 2022 2023
28 3 76 60 94 27 85 90 667*
*includes 363 reports waiting to be inspected
It should be noted that there are currently 49 locations that have been inspected and posted with
a repair notice based on the current standards. Staff revisited these locations utilizing the
proposed draft standards and found that 48 of those locations would still require repair.
OPTIONS:
The City Council could choose from several options regarding the standards to set for the Sidewalk
Safety Program.
Option 1:
Make no changes. City staff would continue to inspect sidewalks based on the standards that are
currently in place. Staff would begin to inspect the backlog of complaints as time allows during winter
and early spring 2024.
Option 2:
Approve the revised standards as presented by staff. These new standards would be applied
immediately, and subsequent inspections for sidewalk safety would utilize these new standards. There
are 49 sidewalk locations that have been notified of the need to repair under the existing standards. Of
this total, 48 would still require repairs under the proposed standards. However, additional repair
options will be available for many of these non-compliant sections. Staff would begin to inspect the
backlog of reports utilizing the new standards as time allows during winter and early spring 2024.
Option 3:
Modify the proposed sidewalk safety standards. Staff would make the Council's desired changes and
these new updated standards would be applied immediately for subsequent sidewalk inspections. Staff
would need to review how any changes affect the 49 existing locations and would begin to inspect the
backlog of reports utilizing the new standards as time allows during winter and early spring 2024.
STAFF COMMENTS:
Sidewalks are the primary infrastructure for a walkable and accessible community. The sidewalk safety
program is a vital tool to maintain this infrastructure in a safe and functional manner. Changes to
PROWAG standards allow the City to adopt maintenance standards that differ from the standards for
new installation of sidewalks. Staff believes the Sidewalk Safety Program could benefit from additional
clarity in the standards and a wider range of repair options to allow for greater flexibility in compliance.
Once the Council has decided upon the standards, staff plans to publish the adopted standards on the
City’s website so they are more easily accessible to the public at any time.
92
ATTACHMENT(S):
Sidewalk Safety Program 2024.pdf
Sidewalk Safety Program Criteria Attachment.pdf
93
Sidewalk Safety Program
2024
Ames On the Go
Available in Apple App Store or
Google Play
94
City of Ames Sidewalk Inspection Standards
Public sidewalks are a vital part of the transportation network within the City of Ames. Maintenance of
these sidewalks is the responsibility of the adjacent property owner per City of Ames Municipal Code
Chapter 22.1 and the Code of Iowa 1997 Section 364.12(d) & (e).
Sidewalks in the City of Ames will be inspected upon receipt of a complaint. The City reserves the right to
inspect any sidewalk at any time that poses a safety hazard. Complaints from the public should include
the physical address of the property in question and any other descriptive information so that staff can
ensure that the proper address is being inspected. Complaints can be made to the Public Works
Operations Division at 515-239-5550, via the web on the City’s website at www.cityofames.org and clicking
on the Mobile Reporting button, or via the Ames on the Go reporting app on a mobile device.
City staff will investigate complaints, mark non-conforming sidewalk panels with paint, and inform the
adjacent property owner via mail of the deficiencies and the time allowed to repair the sidewalk. A second
notice will be delivered via certified mail if repairs are not completed in the time frame stated in the initial
notice. If sidewalk repairs are not completed by the date stated in the second notice and if alternative
arrangements for compliance have not been made with the property owner, the City may take action to
ensure that the sidewalk repair is completed. The cost of the repair work will be billed to the adjacent
property owner.
Repair options for each type of defect are noted on the inspection pages. If there are unique situations
for repair, property owners are encouraged to contact the Public Works department to review possible
repair techniques. Some common situations include:
• Water service valves/curb boxes – these are responsibility of the property to which they provide
water. Typically, they can be adjusted up/down but may require a plumber if not easy to move.
• Trees in the right of way – sidewalk panels that are damaged due to roots or heaving from a tree
in the right of way are the responsibility of the adjacent property owner. After repairs have been
made if the sidewalk is in need of repair again due to the same tree in the right of way, the City
will cover the cost of the repair as long as the tree remains.
• Sidewalk Widths – individual panels, or short runs of adjacent panels can be replaced at the
existing width of the sidewalk panels, which is typically 4 feet wide. If replacing sidewalk along an
entire frontage of the property, the sidewalk should be replaced at the new standard of 5 feet
wide.
The City’s standards for sidewalk defects and repair methods have been developed utilizing guidance from
the American with Disabilities Act (ADA), Public Rights-of-Way Accessibility Guidelines (PROWAG), Iowa
Statewide Urban Design and Specifications (SUDAS) and the Federal Highway Administration (FHWA). All
repairs should meet current city standards per SUDAS and City of Ames Supplemental Specifications.
95
SIDEWALK DEFECT A
Sidewalk has a vertical displacement more than 1/2”.
Repair Options:
• Complete removal and replacement of the sidewalk panel.
• Mud jacking/lifting panels to eliminate
vertical displacement.
• Mechanical grinding to remove vertical
displacement. Grinding must extend at least
3 inches horizontally for every 1/4” of vertical
displacement. (grinding of more than 1” of
vertical displacement is not recommended)
• Wedging with grout or mortar on top of the
sidewalk to level a displaced joint is not an
acceptable repair method.
96
SIDEWALK DEFECT B
Any of the following:
• Sidewalk is cracked into 5 or more
pieces.
• Any broken piece is unlevel with the
rest of the panel.
• Sidewalk is broken/missing a piece
from the surface equal to or
exceeding 16 square inches.
• Sidewalk broken/missing a full depth piece of any size.
Repair Options:
• Complete removal and replacement of the sidewalk panel.
97
SIDEWALK DEFECT C
Any combination of the following:
• Sidewalk surface is missing
three pieces or less, with
each piece being less than 16
square inches, but greater
than 4 square inches.
• Sidewalk has 3 or fewer
cracks that are less than 1”
wide and less than 1” deep.
All cracks must be level with
the remainder of the
sidewalk panel.
Repair Options:
• Complete removal and replacement of the sidewalk panel.
• Clean areas of loose material and patch with a polyurethane or acrylic type material or concrete
patching material for outdoor use.
• Clean areas of loose material and seal cracks with a polyurethane or acrylic type material for
outdoor use.
98
SIDEWALK DEFECT D
Spalling over 50% or more of the sidewalk panel at least 1/4” deep.
Repair Options:
• Complete removal and replacement of the sidewalk panel.
99
SIDEWALK DEFECT E
Sidewalk has a horizontal joint (not including tooled sidewalk joints) or crack displacement more than
1/2" wide but less than 1” wide and is level with the remainder of the sidewalk panel. Does not meet
the requirements of Defect B or C sidewalk panel.
Repair Options:
• Complete removal and replacement of the sidewalk panel.
• Clean areas of loose material and seal cracks with a polyurethane or acrylic type material for
outdoor use.
100
SIDEWALK DEFECT F
Sidewalk ponds water or collects debris.
Repair Options:
• Complete removal and replacement of the sidewalk panel to allow positive drainage.
• Mud jacking the panel to establish positive drainage.
• Grade the parking area to drain sidewalk towards the street.
• Establish proper vegetation to prevent erosion.
101
SIDEWALK DEFECT G
Any combination of the following:
• Sidewalk has broken or missing
corner only that is greater than
4 square inches but less than 16
square inches and does not
meet the requirements of
Defect B or C sidewalk panel.
• Multiple Sidewalk panels
intersect with broken or missing
corners provided the total area
does not exceed the number of
intersecting panels times 16
square inches per panel.
Repair Options:
• Complete removal and replacement of the sidewalk panel.
• Clean areas of loose material and seal cracks with a polyurethane or acrylic type material or
concrete patching material for outdoor use.
• Partial panel replacement of corner areas. Repair must be doweled into the existing sidewalk
panel.
102
Comparisons of Sidewalk Safety Standards
City Vertical
Displacement
Horizontal
Displacement
Inspection
Frequency Holes Spalling Cracks Deviation
from Grade
Offers
Subsidies
No. of Days
to Repair
Ames (proposed)1/2"1"Complaint Only Greater than 4
square inches 50% + 1/4" depth 3 or more greater than
1" wide -No 90
Ames (current)1/4"1/2"Complaint Only 1/2" diameter 50% + 1/4" depth 2 cracks greater than
1/8" wide -No 90
Des Moines 3/4"3/4"8 Years 3/4" deep 50% + 1/2" depth No piece of panel
smaller than 1 SF 3/4"Yes -
West Des Moines 1"-8 Years -50% of panel -2"-75
Altoona 1/2"1"4 Years 3/4" deep - 4"
diameter
50% + 1/2" depth
>50% + 3/4" depth 6 pieces 3/4"--
Urbandale 1"2"4 Years -50% + 1/2" depth 4 pieces + 1/2" Vertical
or 2" Horizontal 2"--
Clive 1"-3 Years -Loose material 3 pieces + 1/2" Vertical
or 2" Horizontal 2"-45
Iowa City 1"2"10 years -75% + 1" depth
4 cracks - no piece
smaller and 16 square
inches
3"--
Coralville 3/4"3/4"5 Years -50% + 1/2" depth 3 pieces - one or more
loose 2"--
Cedar Rapids 1/4"-8 Years ---2"Yes -
Marion 1"2"--1" depth 3 pieces + 1/2" Vertical
or 2" Horizontal 2"--
Waterloo 3/4"3/4"12 Years 1/2" deep -
1-1/2" diameter 50% + 1/2" depth 3 pieces - one or more
loose 2"-45
Dubuque 3/4"3/4"10-12 miles per
year 3/4" deep 50% + 3/4" depth 3 pieces + 3/4" Vertical
or 3/4" Horizontal 2"-60
103
To:Mayor and City Council
From:City of Ames Finance Department
Date:January 23, 2024
Subject:2024-2029 Capital Improvements Plan
Item No. 22
MEMO
As part of the City's annual budget process, staff presented the five-year capital
improvement plan for City Council consideration at a comprehensive workshop. At that
workshop staff presented the plan by department and received feedback and questions
from the City Council. Public input will be received at the City Council meeting on
January 23, 2024.
The current financial documents are located on our website here:
https://www.cityofames.org/government/departments-divisions-a-h/finance.
ATTACHMENT(S):
2024-29 Draft CIP.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
104
CAPITAL IMPROVEMENTS PLAN
CITY OF AMES, IOWA
2024-2028
DRAFT 105
Anyone looking for a city with lots of activities and events would be
impressed by Ames in 2023! Our community planned, organized, and
hosted a year of diverse, entertaining, and well-attended options.
Celebrating together fosters connections with each other and cultivates
public pride. This past year showcased Ames, its neighborhoods, parks,
facilities, and people.
City of Ames opportunities like the Smart Business Challenge Luncheon,
the Boards and Commissions Annual Appreciation Luncheon, and
our City Employee Appreciation Luncheon started the year. As the
weather warmed, the activities flourished. Spring clean-up events
were held around Earth Day. The Bike-to-Work Week Breakfast in May
provided dedicated cyclists an opportunity to snack and chat with City
Councilmembers. This was followed by the Mayor’s Bike Ride, which
attracted more the 75 riders for a 10-mile loop around the community
and frequent stops to provide project updates.
Into the warmer months, the events really ramped up with parades,
picnics, and pool parties. The Ames Municipal Band concerts and City
Council Night at the Bandshell provided hundreds of attendees with
evening entertainment including watching the band play under colored
lights.
Summer events culminated with the 50th anniversary stop of the
Register’s Annual Great Bicycle Ride Across Iowa at the end of July.
Thousands of cyclists, support vehicles, charter buses, and visitors from
around the country journeyed to Ames, rode their bicycles through Jack
Trice Stadium, camped at a local park (or had a homestay visit), before
packing up and heading out en masse the next morning. The events
continued with Rummage RAMPage, the week-long community garage
sale at the Ames Intermodal Parking Ramp, and the return of Iowa State
University students in August.
The EcoFair returned in the fall to the City Hall parking lot with exhibits,
booths, live music, food trucks, and more. Hundreds of attendees learned
more about energy reduction tips, City rebates, and ways to become
more sustainable. The Great Pumpkin Disposal program diverted 23,300
pounds of food waste from the landfill.
Whatever the season, Ames experienced an exciting, enthusiastic, and
event-filled year. While the community was busy in 2023, it looks as
though 2024 is shaping up to be even more fun!
A VERY BUSY YEAR
CAPITAL IMPROVEMENTS PLAN
CITY OF AMES, IOWA
2024-2028
106
January 12, 2024
Mayor and Ames City Council Members,
I am attaching for your review and approval the City Manager’s Recommended five-year Capital Improvements Plan (CIP) for fiscal
years (FY) 2024/25 through 2028/29. The Plan calls for expenditures of $294,805,926 supported by various funding sources over
the next five years.
The Capital Improvements Plan reflects the financing, location, and timing of a permanent structural change to a City’s property or
asset that prolongs its life, increases its value, or enhances its capabilities. In order to assist you in better understanding the major
projects included in the attached CIP, I am providing the following highlights.
Expenditures:
Public Safety $2,686,510
Utilities 138,437,000
Transportation 124,190,289
Culture & Recreation 28,242,127
Community Development 875,000
General Government 375,000
Total $294,805,926
Revenues:
Electric Utility $20,728,300
Water Utility 20,188,000
Sanitary Sewer Utility 13,481,000
Stormwater Utility 9,400,000
Resource Recovery 1,933,000
Transit Capital Reserve 5,898,030
Airport Improvement Fund 600,000
Ice Arena Capital Reserve 145,000
Outside Funding (federal & state grants & donations) 80,111,315
Debt (GO Bonds and State Revolving Loans) 142,321,281
Total $294,805,926
107
It is Time to Catch up on Projects!
Faced with tightening budgets, many cities cannot, or choose not to, pursue maintenance, repairs, and/or upgrades to their public
infrastructure. In fact, oftentimes, these projects are the first to be cut from the budget. Fortunately, the Mayor and Ames City
Council realize delaying these projects will only result in even higher costs to our residents in the future if we wait until they fail
before the necessary corrective action is taken. Consequently, our CIP has traditionally included a robust list of improvements to
our public infrastructure.
Unfortunately, factors outside of our control have delayed the implementation of many projects approved in prior CIPs, resulting in
costs that exceed our originally budgeted amounts. Rising interest rates, supply chain delays, and a shortage of skilled labor have
resulted in higher-than-expected bids, forcing us to delay moving ahead with a number of projects in a timely manner. Therefore,
a common theme in the CIP is a significant amount of carryover funding for capital improvement projects that were not
completed in prior years as planned. Given the large amount of carryovers, you will note in some programs that funding
in the initial years of the CIP has decreased compared to previous years. This strategy is being recommended to allow
time for departments to catch up by accomplishing projects previously approved but delayed. This strategy also entails
delaying some projects already scheduled in the CIP and/or introducing limited projects in the Plan in order to free up
funding to accommodate the new estimated cost increases for the highest-priority projects.
Public Safety - $2,686,510
Fire - $2,686,510
Fire Apparatus Replacement Program – Engine #2 (page 9) will allow for the purchase of a new frontline apparatus as a
replacement for an existing apparatus which will have exceeded its projected useful life by the second year of the Plan. The existing
Engine #2 will then be refurbished, gaining an additional ten years to serve as a reserve unit.
Since the addition of a fourth fire station in the community is dependent on how far and how fast the city expands in accordance
with our Ames 2040 Plan, it is difficult at this time to project when this facility will be needed. However, because the projected
delivery times for a fire engine currently can be as long as 40 months, the Fire Apparatus Replacement Program - Engine #4
(page 11) is being introduced in the fifth year of the CIP. This required purchase will be delayed or advanced based on the timing
of the construction of a fourth fire station.
Utilities - $138,437,000
Electric - $21,910,000
Over the next five years of the Plan, $2,625,000 will be earmarked for improvements to the Transmission System, $7,020,000 for
the Distribution System, and $9,865,000 for our Production system. This proactive investment will help ensure that this critical
utility will continue providing low-cost, reliable electricity to our customers.
108
Two projects included in the CIP are in response to the City Council’s Climate Action Plan goal of reducing the carbon emissions
in the community by 80% by 2030. The Advanced Metering Infrastructure project (page 17) will modernize our metering system
to allow for load management of our peak demand, outage identifications, remote disconnection capabilities, and time-of-day rates
that incentivize usage during off-peak hours.
In order to promote the transition to electric vehicles, the infrastructure must be in place to accommodate the needs of the owners.
While we are seeing various private sector entities installing electric vehicle charging stations throughout the city, the Electric
Vehicle Infrastructure project (page 18) will allow the City to do its part in facilitating this transition by installing at least five fast
chargers and ten Level 2 chargers in the community over the life of the CIP.
Three of the projects; the Refuse Derived Bin Renovation (page 32), Units 5 and 6 Boiler Removal (page 34), and Coal Yard
Reclamation (page 36); are dependent on a decision by the City Council regarding the future of solid waste collection and disposal.
Of the 21 projects included in the Electric Services CIP, 14 have either been delayed because of material deliveries or have
experienced cost increases over previous CIP estimates. The Fiber Optic Hardware Replacement (page 21) is the only new
project being recommended over the next five years. This hardware serves as the communication link to our substations, and it is
reaching the end of its useful life. Locating replacement parts for the original components has become problematic.
Water Utility - $36,741,000
The Water System Improvements program (page 59) represents the largest single project investment of $13,250,000 in the
Water Utility. Over the next five years, aged cast iron mains in our older neighborhoods will be replaced with larger 12” mains to
eliminate rusty water problems, provide increased water pressure for fire protection, and improve the lack of looping needed to
provide redundancy during a main break.
The following three new projects are being introduced for the first time in this CIP:
1) The Technical Services Complex Addition (page 39) will allow for needed renovations to the building that houses the
Laboratory Services and Water Meter Divisions. Included in this work will be improvements for a larger conference room, additional
office space, kitchenette, restrooms, first aid/lactation room, garage/storage areas, and the addition of an elevator.
2) The New Pumps and Drives at Water Treatment Plant project (page 49) will add two new high-service variable frequency
drives to the pump station. This equipment will allow the pumps to operate below their maximum speed, which allows the ability
to match the water demand of the customers.
3) The Mortensen and County Line Elevated Tank Repainting project (page 50) calls for the repainting of this water tank that
was placed into service in 2003. With an expected 20-year life for the original painting, it is time to plan for this work in the CIP.
109
Physical and Cyber Security Improvements (page 46) remain a high priority for this critical utility. The current Plan focuses on
physical security items such as exterior fencing and interior access control improvements.
The Prairie View Industrial Center Elevated Tank project (page 47) is once again being delayed because of the slower-than-
anticipated development in this area. The $11,429,000 expenditure for a new one-million-gallon water tower will be advanced or
delayed in future CIPs depending on the pace of growth in the industrial area.
In accordance with a recently completed physical security assessment from the Department of Homeland Security, the Well Field
Standby Power project (page 44) will provide standby electrical power to selected water wells at the Hunziker Youth Sports
Complex. This initiative will help ensure the continuation of our water service during an electric outage.
Sanitary Sewer Utility - $66,853,000
The Nutrient Reduction Modifications project (page 52) represents the most costly project ever undertaken by the City.
According to a special condition of our WPC Plant’s discharge permit issued by the Iowa Department of Natural Resources, the
City must convert the Plant to a biological nutrient removal system. The most recent cost estimate for this project is $110,350,000.
Unfortunately, given the increase in interest rates required to debt finance this conversion, the estimated cost has increased from
the $77,900,000 total reflected in the previous CIP.
In order to meet this mandate, the project will be divided into two phases. Phase I is reflected in this five-year plan, with work
scheduled for FY 2024/25 and FY 2025/26 at an estimated cost of $52,000,000. The remaining work will be accomplished in Phase
II, which is scheduled to begin in FY 2035/36 at an estimated cost of $58,350,000.
In order to maintain the same sanitary sewer rate increases previously projected for the next five years in the face of a 41% cost
increase in the Nutrient Reduction Modifications project, the funding for the reconstruction of sanitary sewer lines and manholes
is being substantially decreased in the Sanitary Sewer System Improvements program (page 61). This is one of the areas
mentioned previously where, because there is substantial funding ($12,000,000) being carried forward as a result of delays in
accomplishing previously approved projects, there will be funding available to accomplish the work of the department in the next
five years.
In addition, to continue the positive impact on our rivers and streams, the CIP includes the continuation of the Watershed-Based
Nutrient Reduction (page 54) program will result in flood risk reduction, drought risk reduction, increased recreational opportunities,
improved wildlife habitat, better urban stormwater management, and enhanced drinking water protection.
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The Cogeneration System Maintenance project (page 53) will allow for the construction of a new fats, oils, and grease receiving
station at the WPC Plant, thereby improving the City’s ability to accept food waste that currently is being diverted away from the
Resource Recovery Plant. This food waste will be anaerobically digested at the WPC Plant to produce methane that can be used
to produce electricity to operate the Plant. Thus, the project helps achieve the Council’s goal in the City’s Climate Action Plan to
reduce waste emissions.
Stormwater Utility - $11,000,000
Support for stormwater projects remains a high priority for our residents as evidenced by the responses reflected in our Annual
Resident Satisfaction Survey. Our residents are concerned that, as our city expands and more land is covered with impervious
surfaces, their properties will be subject to inundation from overland or river flooding.
This commitment to addressing these stormwater runoff concerns is accomplished in the Stormwater Erosion Control program
(page 64) which stabilizes areas eroded by waterways, the Stormwater Improvement program (page 65) that repairs deteriorated
pipes and intakes, the Low Point Drainage Improvements program (page 66) that concentrates on residential areas impacted
by localized flooding or standing water, the Stormwater Quality Improvements program (page 67) that includes water quality
and treatment techniques that remove sediment before they enter the waterways, and the Stormwater Detention/Retention
Maintenance program (page 68) that performs long-term maintenance on the regional water quantity retention facilities.
The South Skunk River Improvements project (page 69) will address the final recommendation from a comprehensive Flood
Mitigation Study that was completed following the floods of 2010 and 2013. In order to improve the conveyance of water through
the city and reduce flooding along the South Duff commercial area, the stream restoration project along Ioway Creek under the
South Duff bridge was recently completed. Next year, the IDOT intends to solicit bids to widen the Highway 30 bridge. The final
step involves a City project scheduled in FY 2027/28 to increase the capacity of the S.E. 16th bridge to convey water flow as well.
Resource Recovery Utility - $1,933,000
Developing a five-year plan for the Resource Recovery Utility is very difficult this year. Since its inception in the mid-1970s, the
City of Ames has gained national recognition for its progressive approach to processing garbage collected in Story County so that
most waste is burned as an alternate fuel source in our municipal electric power plant. This process substantially reduces the
amount of materials that must be landfilled. Because the facility continues to age, other technologies are now available, and the
economics of the operation have changed; the City Council has asked staff to present options for the next generation of our efforts
to deal with municipal solid waste. Given the uncertainty at this time, the Resource Recovery System Improvements program
(page 71) was created assuming status quo over the next five years. At this point, it is safe to expect that this program will be
revised next year to reflect the inevitable changes that will be made regarding how we will be handling waste disposal.
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Transportation - $124,190,289
Streets and Traffic Flow Improvements - $76,533,000
Over the years, the Annual Resident Satisfaction Survey results have told us that our residents' two highest priorities for CIP
projects are streets and traffic flow improvements. To this end, the CIP includes $56,105,000 for street improvements, $3,150,000
for street maintenance activities, and $17,278,000 for traffic flow enhancements.
Street Improvement projects include the widening and/or total reconstruction of existing roadways throughout the City (pages 75
– 85). Of the eleven projects dedicated to street improvements, ten remain unchanged from the previous CIP and no new projects
have been added. In addition, one project, Right-of-Way Restoration (page 82), reflects no new funding included in FY 2024/25
to allow time to catch up using sufficient carryover monies to complete needed projects in that year.
Traffic Flow projects (pages 92 - 97) include intersection work focusing of the Grand Avenue corridor as well as the installation of
replacement traffic signals when their useful life has expired or new traffic signals when an analysis indicates they are justified.
Street Rehabilitation projects (pages 99 – 102) are dedicated to proactive surface restoration techniques that are intended to
prolong the life of a street before it needs a more costly and lengthy reconstruction. The work will include patching, slurry seal
sealing, and joint sealing.
This CIP continues the City Council’s commitment to fostering an inclusive community with the Accessibility Enhancements
Program (page 95). This annual program combines sidewalk and pedestrian ramp improvements with additional accessibility
upgrades at traffic signals and city parking lots so as to bring these facilities into compliance with the Americans with Disabilities
Act.
One new project included in this CIP is the Lincoln Way Bridge Replacement (page 102). The Iowa Department of Transportation
requires an inspection of all city bridges every two years. The last inspection indicates that we should begin planning to replace
this bridge with design work in FY 2028/29 and construction in FY 2029/30. Should a future inspection reveal accelerated
deterioration in this structure, this project will be advanced in the CIP.
Many of the complaints we receive from our residents are centered on a frustration with delays in traffic flows along our busiest
arterial streets. The new Intelligent Transportation System Program (page 92) is expected to alleviate these concerns. This
new system will allow for real-time optimization of traffic and pedestrian flow at signalized intersections. The CIP includes funding
to complete the installation of this new system by FY 2026/27 so that improved traffic flow will be realized along the Duff Avenue,
South 16th Street, Grand Avenue, 13th Street, and Lincoln Way Avenue corridors.
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Shared Use Path System - $5,880,000
A robust shared use path system is not only consistent with the City’s Climate Action Plan because it offers a multi-modal alternative
to vehicular transportation. It also provides a popular recreational amenity desired by many of our residents. Recognizing these
benefits, the City Council has established a goal to invest a minimum of $1,200,000 per year in improvements to our path system.
The five-year plan includes construction of new path segments in the Shared Use Path System Expansion program (page 88);
installation of improvements to the existing system for crossing visibility, on-street bike lanes, and sharrows in the Multi-Modal
Roadway Improvements (page 89); and spot repairs to existing paths in the Share Use Path Maintenance program (page 90).
These programs, coupled with a new path segment that will be incorporated in the South 16th Street Widening project (page 75),
reflects total expenditures of $6,868,200 over the five years of the CIP, or an average of $1,373,640 per year.
Transit - $20,103,289
In an effort to decrease the average age of our fleet and increase the number of battery powered electric buses, which also reduces
our carbon emissions, most of the funds committed to CyRide in the CIP are devoted to Vehicle and Replacement &
Rehabilitation (page 104). Over the next five years we plan to replace twenty-seven vehicles by purchasing nineteen new 40-foot
buses, three battery electric buses, and five administrative vehicles.
Our 40-year-old CyRide facility is reaching the extent of its useful life and is in need of major repairs and expansion. To respond
to these needs, the CyRide Facility Improvements program (page 105) will result in the upgrading of fire suppression capabilities,
concrete replacement, fueling system upgrades, and planning for an addition to the facility.
Various equipment needs will be addressed in the CyRide Shop and Office Equipment program (page 107). An effort will be
made to upgrade our bus stops to enhance the passenger experience.
Continuing the commitment to offer updated technology to assist our passengers, the CyRide Technology Improvements
program (page 106) will invest in new systems that improve efficiency and ride experience for passengers with disabilities. Interior
signs displaying upcoming stops will be expanded into additional buses.
Airport - $21,674,000
A recently completed Master Plan for the James H. Banning Airport served as a guide for the projects designated for this City
facility. The reconstruction of the deteriorated entry road is planned for FY 2024/25, as shown in the Airport Entryway
Improvements program (page 111). The Airport Airside Improvements (page 110) will focus on resurfacing the Runways 01/19
and 13/31 as well as Taxiway A and B. Finally, the Airport Facility Improvements program (page 112) will allow us to make
drainage improvements on the grounds, replace our aging fuel farm, relocate the weather station, and demolish the old terminal
building.
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It should be noted that of the $21,674,000 earmarked for these Airport improvements, non-property tax revenue of $18,064,000 is
anticipated to be received from user fees as well as state and federal grants to fund this work.
Culture and Recreation - $28,242,127
Historically, we have devoted approximately $900,000 each year from our Local Option Sales Tax receipts to fund various
improvements in our park system in lieu of issuing G.O. Bonds. This “pay as you go” strategy saves our residents money by
avoiding interest costs associated with debt financing. You will note after reviewing the projects in this section that the number
of projects identified over the next five years has decreased, yet the amount of Local Option Sales Tax revenue remains
the same. Because of a backlog of projects as well as the significant increase in the estimated costs of previously approved
projects, we feel catchup time is needed before adding many new projects. At the same time, the total revenue requirements must
remain the same to cover increased costs.
Parks – $28,044,823
The latest cost estimate for the Fitch Family Indoor Aquatics Center (page 115) is $32,100,694. Much of the preliminary work
on this project ($10,224,067) including environmental testing, land acquisition, design, soils testing, and land surveying was
accomplished in the previous four years. This CIP reflects the final two years of the project in FY 2024/25 and FY 2025/26 for
construction, purchase of equipment and furniture, and pollution remediation/mitigation, if necessary, at a cost of $21,876,627.
A new community Splash Pad (page 118) at Daley Park is scheduled for construction in FY 2024/25. With a final decision by the
City Council to support its sustainability goals through the utilization of a recirculation system rather than passing the water used
at this facility directly into the storm sewer, an additional $556,036 is needed in FY 2024/25 to install a disinfection system, balance
tank, and recirculation pumps. In addition, the State Department of Health requires that this type of system have additional
restrooms/showers. Not only is this recirculation system more environmentally friendly, it will result in lower annual water and sewer
operating costs.
The City Council’s goal of creating an inclusive community will be furthered with investment in the ADA Transition Plan
Improvements project (page 120). A thorough assessment of our park system and facilities was completed in FY 2022/23. This
program will provide funding to begin implementing the Plan to better serve residents of all abilities and comply with the ADA
Standards for Accessible Design.
One of our most popular parks, Ada Hayden Heritage Park, (page 121) will receive attention through the widening and the
repaving of the path system with concrete over the first two years of the CIP. In order to create a more child-friendly fishing location,
the pond located at the northwest section of the park on the Upland Trail will be dredged, and a fishing dock, solar aerator, and
path around the pond will be added.
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An important connection along our multi-use path system will be completed in Moore Memorial Park (page 123) where a bridge
will be constructed linking the current path in the park with the land west of Ioway Creek. Ultimately, this new linkage will allow for
a connection along Scholl Road to Ontario Street path.
Ames/ISU Ice Arena - $145,000
This Ames/ISU Ice Arena (page 122) is over twenty-two years old and therefore, the CIP addresses the need to replace or
overhaul major systems in the facility such as the compressor and water heaters.
Homewood Golf Course - $250,000
One major project has been inserted into the CIP for the Homewood Golf Course (page 124) to replace the bridge on Hole #9.
This structure was originally designed for walking golfers. With the introduction of motorized carts on the course, the bridge will be
redesigned and constructed to accommodate heavier vehicles.
Cemetery - $150,000
Cemetery Improvements (page 129) over the next five years will be directed to replacing the perimeter fence at the Ontario
Cemetery and purchasing three additional columbaria to meet the growing demand for this option.
Community Development - $875,000
The CIP continues the City Council’s commitment to residential and commercial neighborhoods. In support of this priority, the
Neighborhood Improvement Program (page 135) provides grants for physical improvements requested by residents in their
neighborhood and facilitates interactions among the residents as they participate in the construction of the improvements. In
addition, the Downtown (page 133) and Campustown (page 134) Façade programs provide grants for physical improvements
that enhance the appearance and usability of the structures in these critical commercial areas.
General Government - $375,000
Funding is also included in the CIP for the City Hall Improvements program (page 139). Funding in this program will be used for
repairs and renovations to City Hall beyond the scope of the Facilities operating budget.
Prioritization of New Projects
Now that the Fitch Family Indoor Aquatic Center is underway, it is time for the City Council to prioritize five new major projects for
consideration for the FY 2025/26-2029/30 CIP. All five of the following projects may require a public referendum and debt financing
that will likely impact property taxes. The projects, in alphabetic order, are:
115
Animal Control Shelter - New
The existing facility is overcrowded and inadequate.
Fire Station #2 - Relocated
Relocating this facility to State Ave. will improve overall response times and eliminate a safety concern with emergency vehicles
entering and leaving a very congested area on Welch Ave.
Fire Station #4 - New
As the City expands in accordance with the Ames 2040 Plan, a new fourth station will be needed to maintain adequate emergency
response times. The exact timing of this need for an additional station will depend on the pace of the City’s growth.
Indoor Recreation Center - New
A new facility with indoor basketball courts, soccer field(s), and running/jogging can be justified to meet the desires of our residents,
youth and adults alike.
Ontario Park Development - New
With the purchase of 50 acres in west Ames along Ontario Road there is a need to develop this property with trails, shelters,
restrooms, bridges, recreation facilities.
Special Thanks!
As always, I want to thank our Department Heads and their management team members for identifying those projects that are
needed for us to continue to provide exceptional service to our residents and, by being proactive, for helping us avoid more costly
projects in the future.
Special recognition should also be given to Corey Goodenow, Finance Director, Nancy Masteller, Budget Manager, Brian Phillips,
Assistant City Manager, and Amanda Polin, Finance Department Secretary for their excellent work in reviewing, compiling, and
formulating the financial plan for this document.
Sincerely,
Steven L. Schainker
City Manager
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City of Ames, Iowa
Five-Year Capital Improvements Plan
2024-2029
Table of Contents
How To Use the CIP Document ............................................................................................................................................ II
Project Index ........................................................................................................................................................................ III
Projection of Debt Capacity ............................................................................................................................................... VIII
Summary of Major Bond Issues .......................................................................................................................................... IX
City-Wide Summary .............................................................................................................................................................. 1
Capital Improvements – By Program
Public Safety .................................................................................................................................................... 7
Utilities ........................................................................................................................................................... 11
Transportation ................................................................................................................................................ 73
Culture and Recreation ................................................................................................................................ 113
Community Development ............................................................................................................................. 131
General Government ................................................................................................................................... 137
I
117
How To Use the CIP Document
The 2024-2029 Capital Improvements Plan for the city of Ames is organized according to the City’s program structure of
services. This format allows decision makers to consider proposed improvements in much the same manner as the annual
operating budget. First-year portions of these projects can also be identified in the annual operating program budget.
1. The description/justification section outlines the basic work to be done and the intended outcome or result of the
project, outlines the reasons behind the proposal of the project, and also the advantages to the city of undertaking the
project. The section may also describe the disadvantages to the city of either waiting to do the project, or of
disapproving it altogether.
2. The comments section outlines any additional information related to the project, including status changes from a
previous year, its relationship to other projects or future developments, impacts on operating budgets and others.
3. The location section lists a street location or various locations for each project. Specific locations for public works
projects can also be found on the city of Ames website at:
https://gis.cityofames.org/images/apps/cipmaps.html
In addition to the above information, the bottom of each page lists the types of costs (planning, construction, etc.) Which will
be associated with the project for each year of the present CIP. Below that is shown the source of financing for the project
in each year.
II
118
Index to 2024-2029 Capital Improvements Plan
City of Ames, Iowa
Page
Public Safety: 7
Fire 8
Fire Engine #2 Replacement 9
Station Alerting System 10
Fire Apparatus Replacement Program/Fire Engine #4 11
Utilities: 13
Administration 15
Advanced Metering Infrastructure 17
Electric Vehicle Infrastructure 18
Electric Transmission 19
69 kV Transmission Reconstruction 19
Electric Distribution 20
Mortensen Road Substation 69kV Transformer Protection 20
Fiberoptic Hardware Replacement 21
Streetlight and Line Relocations 22
Vet Med Substation Switchgear Upgrade 23
Dayton Avenue Substation Switchgear Upgrades 24
Electric Production 25
Power Plant Building Modifications 25
Power Plant Load Centers and Breaker Replacement 26
Critical Electric System Generators 27
Power Plant Relay/Control Replacement 28
III119
Index to 2024-2029 Capital Improvements Plan
City of Ames, Iowa
Utilities - Continued Page
Electric Production
Combustion Turbine Generation Improvements 29
Turbine/Generator Minor Overhauls 30
Turbine/Generator Major Overhaul 31
RDF Weigh System 32
Plant Controls WIFI Network 33
Units 5 and 6 Boiler Removal 34
Combustion Turbine 2 Inlet Heating 35
Coal Yard Reclamation 36
Unit 8 Tube Corrosion Injection 37
Water Production/Treatment 38
Technical Services Complex Addition 39
Water Plant Facility Improvements 40
Lime Lagoon Improvements 41
Advanced Metering Infrastructure 42
Ada Hayden Water Quality Study 43
Well Field Standby Power 44
SAM Pump Station Improvements 45
Physical/Cyber Security Improvements 46
Prairie View Industrial Center Elevated Tank 47
Wellhead Rehabilitation 48
Water Treatment Plant Pumps/Drives 49
MAC Elevated Tank Repainting 50
Water Pollution Control 51
Nutrient Reduction Modifications 52
Cogeneration System Maintenance 53
Watershed-Based Nutrient Reduction 54
WPC Plant Facility Improvements 55
Lift Station Improvements 56
Clarifier Maintenance 57
IV
120
Index to 2024-2029 Capital Improvements Plan
City of Ames, Iowa
Utilities - Continued Page
Water Distribution 58
Water System Improvements 59
Sanitary Sewer System 60
Sanitary Sewer System Improvements 61
Clear Water Diversion 62
Stormwater 63
Stormwater Erosion Control Program 64
Stormwater Improvement Program 65
Low Point Drainage Improvements 66
Stormwater Quality Improvements 67
Stormwater Detention/Retention Maint 68
South Skunk River Improvements 69
Resource Recovery 70
Resource Recovery System Improvements 71
Transportation: 73
Street Improvements 74
South 16th Street Roadway Widening 75
Collector Street Pavement Improvements 76
Asphalt Street Pavement Improvements 77
Concrete Pavement Improvements 78
Seal Coat Pavement Improvements 79
Alley Pavement Improvements Program 80
Downtown Street Pavement Improvements 81
Right-Of-Way Restoration 82
Arterial Street Pavement Improvements 83
CyRide Route Pavement Improvements 84
Campustown Public Improvements 85
V
121
Index to 2024-2029 Capital Improvements Plan
City of Ames, Iowa
Transportation - Continued Page
Shared Use Paths 86
Shared Use Path System Expansion 88
Multi-Modal Roadway Improvements 89
Shared Use Path Maintenance 90
Traffic Improvements 91
Intelligent Transportation System Program 92
Traffic System Capacity Improvements 93
Traffic Signal Program 94
Accessibility Enhancements Program 95
Metropolitan Transportation Plan Update 96
Regional Transportation Count Program 97
Street Rehabilitation 98
Pavement Restoration 99
Neighborhood Curb Replacement Program 100
Streetscape Enhancements 101
Lincoln Way Bridge Replacement 102
Transit System 103
Vehicle Replacement 104
CyRide Facility Improvements 105
CyRide Technology Improvements 106
CyRide Shop/Office Equipment 107
Bus Stop Improvements 108
Airport 109
Airside Improvements 110
Airport Entryway Improvements 111
Airport Facility Improvements 112
VI
122
Index to 2024-2029 Capital Improvements Plan
City of Ames, Iowa
Page
Culture And Recreation 113
Parks And Recreation 114
Fitch Family Indoor Aquatic Center 115
Park System/Facility Improvements 117
Splash Pad 118
Playground Equipment Improvements 119
ADA Transition Plan Improvements 120
Ada Hayden Heritage Park 121
Ames/ISU Ice Arena 122
Moore Memorial Park 123
Homewood Golf Course 124
Furman Aquatic Center 125
Library 126
Library Carpet Replacement 127
Cemetery 128
Cemetery Improvements 129
Community Development 131
Neighborhood Improvements 132
Downtown Façade Improvement Program 133
Campustown Façade Improvement Program 134
Neighborhood Improvement Program 135
General Government 137
Facilities 138
City Hall Improvements 139
VII
123
2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29
Actual Budgeted Projected Projected Projected Projected Projected
1.Total Actual Valuation 5,512,039,832 5,541,171,438 6,561,140,157 6,757,974,362 6,960,713,593 7,169,535,001 7,384,621,051
2.State Mandated Debt Limit 275,601,992 277,058,572 328,057,008 337,898,718 348,035,680 358,476,750 369,231,053
3.City Reserve (25% of Limit) 68,900,498 69,264,643 82,014,252 84,474,680 87,008,920 89,619,188 92,307,763
Un-Reserved Debt Capacity 206,701,494 207,793,929 246,042,756 253,424,038 261,026,760 268,857,562 276,923,290
4.Outstanding Debt 65,175,000 67,035,000 58,840,000 50,555,000 42,740,000 35,905,000 29,775,000
5.Proposed Issues - - 18,534,116 15,692,898 14,357,256 12,468,467 11,861,544
6.Balance of Proposed Issues - - (620,997) 16,275,160 29,346,200 40,167,169 48,177,328
Total Debt Subject to Limit 65,175,000 67,035,000 76,753,119 82,523,058 86,443,456 88,540,636 89,813,872
7.Available Un-Reserved Debt
Capacity ($) 141,526,494 140,758,929 169,289,637 170,900,980 174,583,304 180,316,926 187,109,418
8.Available Un-Reserved Debt
Capacity (%) 68.47% 67.74% 68.80% 67.44% 66.88% 67.07% 67.57%
9.Total Debt Capacity ($) 210,426,992 210,023,572 251,303,889 255,375,660 261,592,224 269,936,114 279,417,181
10.Total Debt Capacity (%) 76.35% 75.80% 76.60% 75.58% 75.16% 75.30% 75.68%
Notes:
1. Total assessed valuation plus utility valuation growth assumption is 3.0% per year.
2. State of Iowa statutory debt limit is 5% of total actual valuation.
3. City Policy reserves 25% percent of available debt capacity.
4. Current outstanding debt subject to limit at Fiscal Year End includes all debt in which property taxes are pledged.
5. Debt issues subject to limit proposed are part of Capital Improvement Plan.
6. Debt Balance on Issues in Capital Improvement Plan.
7. Debt capacity available after deducting the reserved capacity.
8. Percentage of debt capacity available after deducting the reserved capacity.
9. Debt capacity available prior to deducting the reserved capacity.
10. Percentage of Debt capacity available prior to deducting the reserved capacity.
Projection of Debt Capacity
VIII
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Summary of Major Bond Issues
General Obligation Bonds Project Category % Project Other Sources
Total Total G.O. Funded of Funding
2024/25:
Traffic Improvements: 476,100
Intelligent Transportation System 476,100 19% Road Use Tax/Grants
Airport Improvements: 680,000
Airport Entryway Improvements 680,000 100%
Parks and Recreation: 17,378,016
Fitch Family Indoor Aquatic Center 16,678,016 81% Donations/Grant/ARPA Funds
Ada Hayden Heritage Park 700,000 100%
2024/25 Total 18,534,116
City of Ames, Iowa
Capital Improvements Plan
IX125
City of Ames, Iowa
Capital Improvements Plan
Summary of Major Bond Issues, continued
General Obligation Bonds Project Category % Project Other Sources
Total Total G.O. Funded of Funding
2025/26:
Fire: 1,071,499 100%
Fire Engine #2 Replacement 1,071,499
Street Improvements: 10,050,000
Collector Street Pavement Improvements (Bloomington Rd) 800,000 36% MPO/STP Funds
Asphalt Street Pavement Improvements 4,000,000 100%
Concrete Pavement Improvements 3,600,000 100%
Seal Coat Pavement Improvements 1,000,000 100%
Alley Pavement Improvements 400,000 100%
Downtown Street Pavement Improvements 250,000 100% MPO/STP Funds
Traffic Improvements: 1,887,540
Intelligent Transportation System 367,540 13% Road Use Tax/Grants
Traffic System Capacity (13th Street/Grand Avenue) 1,520,000
Airport: 806,500
Airport Airside Improvements 683,500 100%
Airport Facility Improvements 123,000 18% Federal/State Grants
Parks and Recreation: 1,877,359
Indoor Aquatic Center 1,177,359 100%
Ada Hayden South Lake Path Replacement 700,000 100%
2025/26 Total 15,692,898
X
126
City of Ames, Iowa
Capital Improvements Plan
Summary of Major Bond Issues, continued
General Obligation Bonds Project Category % Project Other Sources
Total Total G.O. Funded of Funding
2026/27:
Street Improvements: 13,400,000
Collector Street Pavement Improvements (West Street) 1,500,000 100%
Asphalt Street Pavement Improvements 2,900,000 100%
Concrete Pavement Improvements 3,350,000 100%
Seal Coat Pavement Improvements 900,000 100%
Alley Pavement Improvements 400,000 100%
Arterial Street Pavement Improvements (East Lincoln Way) 600,000 20% MPO/STP Funds
CyRide Route Pavement Improvements (Lincoln Way) 2,000,000 100%
Campustown Improvements (Chamberlain Street) 1,750,000 100%
Traffic Improvements: 178,756
Intelligent Transportation System 178,756 13% Road Use Tax/Grants
Airport: 778,500
Airport Airside Improvements 683,500 100%
Airport Facility Improvements 95,000 13% FAA/Airport Improvements
2026/27 Total 14,357,256
Street Improvements: 13,400,000
Collector Street Pavement Improvements (West Street) 1,500,000 100%
Asphalt Street Pavement Improvements 2,900,000 100%
Concrete Pavement Improvements 3,350,000 100%
Seal Coat Pavement Improvements 900,000 100%
Alley Pavement Improvements 400,000 100%
2026/27 Total 14,357,256
XI
127
City of Ames, Iowa
Capital Improvements Plan Summary of Major Bond Issues, continued
General Obligation Bonds Project Category % Project Other Sources
Total Total G.O. Funded of Funding
2027/28:
Fire: 283,467 72% General Fund
Fire Station Alerting System 283,467
Stormwater Improvements: 600,000 100%
South Skunk River Improvements 600,000
Street Improvements: 10,770,000
Collector Street Pavement Improvements (Wheeler Street) 1,500,000 100%
Asphalt Street Pavement Improvements 4,500,000 100%
Concrete Pavement Improvements (6th Street) 1,300,000 100%
Seal Coat Pavement Improvements 750,000 100%
Alley Pavement Improvements 400,000 100%
Arterial Street Pavement Improvements (E 13th and Duff) 720,000 30% MPO/STP Funds
CyRide Route Pavement Improvements (Bloomington Rd) 1,600,000 100%
Airport: 815,000
Airport Airside Improvements 420,000 11% FAA/Grants/Airport Improvements
Airport Entryway Improvements 395,000 100%
2027/28 Total 12,468,467
XII
128
City of Ames, Iowa
Capital Improvements Plan Summary of Major Bond Issues, continued
General Obligation Bonds Project Category % Project Other Sources
Total Total G.O. Funded of Funding
2028/29:
Fire: 1,331,544
Fire Engine #4 1,331,544 100%
Street Improvements: 9,000,000
Asphalt Street Pavement Improvements 3,000,000 100%
Concrete Pavement Improvements (7th Street) 1,500,000 100%
Seal Coat Pavement Improvements 1,000,000 100%
Alley Pavement Improvements 400,000 100%
Arterial Street Pavement Improvements (Duff Avenue) 700,000 28% MPO/STP Funds
CyRide Route Pavement Improvements (16th Street) 2,400,000 100%
Traffic Improvements: 1,000,000
Traffic System Capacity (24th Street/Grand Avenue) 1,000,000 67% Road Use Tax
Airport Improvements 530,000
Airport Entryway Improvements 530,000 100%
2028/29 TOTAL 11,861,544
Total General Obligation Bonds 72,914,281
XIII
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XIV
130
CITY-WIDE PROGRAM SUMMARY
CITY-WIDE PROGRAM SUMMARY
131
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132
City-Wide Summary
Total Capital Improvements Plan Expenditures and Funding Sources
Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Expenditures by Program:
Public Safety 2,686,510 - 1,071,499 - 283,467 1,331,544 7
Utilities 138,437,000 36,561,000 44,969,000 15,703,000 25,949,000 15,255,000 13
Transportation 124,190,289 12,804,268 33,976,346 32,452,703 24,801,127 20,155,845 73
Culture and Recreation 28,242,127 22,352,108 2,932,859 1,123,500 939,380 894,280 113
Community Development 875,000 175,000 175,000 175,000 175,000 175,000 131
General Government 375,000 75,000 75,000 75,000 75,000 75,000 137
Total Expenditures 294,805,926 71,967,376 83,199,704 49,529,203 52,222,974 37,886,669
Funding Sources:
Debt 142,321,281 46,105,116 46,099,898 14,910,256 23,344,467 11,861,544
City 95,212,034 14,944,990 19,710,806 20,481,849 19,938,670 20,135,719
Other 57,272,611 10,917,270 17,389,000 14,137,098 8,939,837 5,889,406
Total Funding Sources 294,805,926 71,967,376 83,199,704 49,529,203 52,222,974 37,886,669
City of Ames, Iowa
Capital Improvements Plan
1 133
City of Ames, Iowa
Capital Improvements Plan Capital Improvements Plan Expenditure Summary by Program
Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Expenditures by Program
Public Safety: 7
Fire Safety 2,686,510 - 1,071,499 - 283,467 1,331,544 8
Total Public Safety 2,686,510 - 1,071,499 - 283,467 1,331,544
Utilities: 13
Electric Services 21,910,000 4,240,000 4,525,000 5,210,000 4,910,000 3,025,000 15
Water Production/Treatment 23,491,000 906,000 6,822,000 1,454,000 10,976,000 3,333,000 38
Water Pollution Control 58,403,000 26,465,000 28,213,000 1,600,000 1,039,000 1,086,000 51
Water Distribution 13,250,000 2,050,000 2,050,000 2,500,000 3,900,000 2,750,000 58
Sanitary Sewer System 8,450,000 400,000 400,000 2,550,000 2,550,000 2,550,000 60
Stormwater Management 11,000,000 1,850,000 2,600,000 2,000,000 2,300,000 2,250,000 63
Resource Recovery 1,933,000 650,000 359,000 389,000 274,000 261,000 70
Total Utilities 138,437,000 36,561,000 44,969,000 15,703,000 25,949,000 15,255,000
Transportation: 73
Streets Improvements 56,105,000 4,305,000 11,775,000 16,125,000 12,775,000 11,125,000 74
Shared Use Path System 5,880,000 800,000 1,520,000 1,260,000 1,050,000 1,250,000 86
Traffic Improvements 17,278,000 4,104,000 6,620,000 2,254,000 1,525,000 2,775,000 9186
Street Rehabilitation 3,150,000 630,000 530,000 580,000 580,000 830,000 98
Transit System 20,103,289 1,170,268 5,885,846 4,675,203 4,726,127 3,645,845 103
Airport 21,674,000 1,795,000 7,645,500 7,558,500 4,145,000 530,000 109
Total Transportation 124,190,289 12,804,268 33,976,346 32,452,703 24,801,127 20,155,845
2
134
City of Ames, Iowa
Capital Improvements Plan Capital Improvements Plan Expenditure Summary By Program, continued
Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Expenditures, continued:
Culture and Recreation: 113
Parks and Recreation 28,044,823 22,304,804 2,857,859 1,123,500 864,380 894,280 114
Library 47,304 47,304 - - - - 126
Cemetery 150,000 - 75,000 - 75,000 - 128
Total Culture and Recreation 28,242,127 22,352,108 2,932,859 1,123,500 939,380 894,280
Community Development: 131
Neighborhood Improvements 875,000 175,000 175,000 175,000 175,000 175,000 132
Total Community Development 875,000 175,000 175,000 175,000 175,000 175,000
General Government: 137
Facilities 375,000 75,000 75,000 75,000 75,000 75,000 138
Total General Government 375,000 75,000 75,000 75,000 75,000 75,000
Total Expenditures 294,805,926 71,967,376 83,199,704 49,529,203 52,222,974 37,886,669
3
135
City of Ames, Iowa
Capital Improvements Plan
Capital Improvements Plan Funding Source Summary
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Debt:
G.O. Bonds 72,914,281 18,534,116 15,692,898 14,357,256 12,468,467 11,861,544
G.O. Bonds (previously issued) 1,491,000 1,491,000 - - - -
State Revolving Fund Loans 67,916,000 26,080,000 30,407,000 553,000 10,876,000 -
Total Debt Funding 142,321,281 46,105,116 46,099,898 14,910,256 23,344,467 11,861,544
City:
Local Option Sales Tax 10,655,500 1,952,840 2,215,500 2,123,500 2,169,380 2,194,280
Road Use Tax 12,183,204 2,641,900 2,911,460 2,069,844 2,030,000 2,530,000
Electric Utility Fund 20,728,300 4,058,250 4,249,750 4,992,275 4,642,275 2,785,750
Water Utility Fund 20,188,000 2,636,000 3,843,000 3,476,000 4,075,000 6,158,000
Sewer Utility Fund 13,481,000 780,000 2,076,000 3,900,000 3,339,000 3,386,000
Stormwater Utility Fund 9,400,000 1,450,000 2,250,000 2,050,000 1,750,000 1,900,000
Resource Recovery Fund 1,933,000 650,000 359,000 389,000 274,000 261,000
Transit Capital Reserve Fund 5,898,030 596,000 1,691,096 1,356,230 1,334,015 920,689
Airport Improvements Fund 600,000 155,000 115,000 25,000 305,000 -
Ice Arena Capital Reserve Fund 145,000 25,000 - 100,000 20,000 -
Total City Funding 95,212,034 14,944,990 19,710,806 20,481,849 19,938,670 20,135,719
4
136
Capital Improvements Plan Funding Source Summary, continued
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Other:
Federal/State Grants 26,060,159 3,595,268 9,223,250 5,244,373 4,397,112 3,600,156
MPO/STP Funds 11,004,000 2,934,000 1,790,000 2,400,000 1,680,000 2,200,000
Federal Aviation Administration 16,005,500 735,000 6,150,500 6,375,000 2,745,000 -
Iowa State University 681,700 131,750 225,250 117,725 117,725 89,250
Donations 2,652,571 2,652,571 - - - -
American Rescue Plan 868,681 868,681 - - - -
Total Other Funding 57,272,611 10,917,270 17,389,000 14,137,098 8,939,837 5,889,406
Total Funding Sources 294,805,926 71,967,376 83,199,704 49,529,203 52,222,974 37,886,669
City of Ames, Iowa
Capital Improvements Plan
5
137
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138
PUBLIC SAFETY
PUBLICSAFETY
139
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140
Public Safety
Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Expenditures:
Fire Safety 2,686,510 - 1,071,499 - 283,467 1,331,544 8
Total Expenditures 2,686,510 - 1,071,499 - 283,467 1,331,544
Funding Sources:
Debt:
G.O. Bonds 2,686,510 - 1,071,499 - 283,467 1,331,544
Total Funding Sources 2,686,510 - 1,071,499 - 283,467 1,331,544
City of Ames, Iowa
Capital Improvements Plan
7 141
Public Safety – Fire
Project/Funding Source Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Project:
Fire Engine #2 Replacement 1,071,499 - 1,071,499 - - - 9
Station Alerting System 283,467 - - - 283,467 - 10
Fire Engine #4 1,331,544 - - - - 1,331,544 11
Total Project Expenditures 2,686,510 - 1,071,499 - 283,467 1,331,544
Funding Sources:
Debt:
G.O. Bonds 2,686,510 - 1,071,499 - 283,467 1,331,544
Total Funding Sources 2,686,510 - 1,071,499 - 283,467 1,331,544
City of Ames, Iowa
Capital Improvements Plan
8
142
Fire Apparatus Replacement Program/Fire Engine #2 Project Status: Cost Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
Fire apparatus are essential for structural firefighting. The Fire Apparatus Replacement Program ensures replacement of fire apparatus at the en d of their operational
lives. The City maintains two frontline engines (Engine 1 and Engine 2) and one ladder truck (Tower 1). The City maintains its current fleet very well, which facilitates
keeping frontline fire apparatus for a maximum of 15 years. Our goal is to then refurbish and retain those apparatus for an additional 10 years each as reserve
apparatus. Reserve apparatus are used frequently for training academies or anytime a frontline apparatus requires service, Reserve apparatus are also used during
large scale incidents by recalled firefighters, to respond to the scene or additional incidents that occur during the same time.
The current reserve apparatus is an engine purchased new in 1996. It has now reached the end of its reserve service life. Current Engine 2 is eligible for refurbishment
and would make an excellent reserve engine. It would replace the current 1996 reserve engine and add additional safety features like driver and passenger-side
airbags.
Engine 2 (purchased new in 2010) is currently in good condition but requires more maintenance and repairs as it ages. Replacement cost, including new equipment,
is $946,499. The estimated refurbishment cost for Engine 2 is $125,000.
Comments
Vehicle costs across all markets have experienced a dramatic increase due to supply chain issues and delays. Emergency vehicle buildout times have also been
increased due to these issues. The cost increase reflects the current market, which is not expected to subside anytime soon.
Location
Fire Station #2, 132 Welch Avenue (Engine 2)
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Replace Engine #2 946,499 946,499
Refurbish Engine #2 for Reserve Status 125,000 125,000
Total 1,071,499 1,071,499
Financing:
G.O. Bonds 1,071,499 1,071,499
Total 1,071,499 1,071,499
Program - Activity: Department: Account Number:
Public Safety - Fire Fire
9 143
Station Alerting System Project Status: No Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
In 2008 the Ames Fire Department purchased an automatic station alerting system from Locution Systems Inc. It was installed at all three fire stations and the
City’s Public Safety Communications Center. This system also dispatches Mary Greeley Medical Center (MGMC) ambulances. The automatic station alerting
system automates the process of alerting and dispatching fire personnel and apparatus to emergency incidents. The system integrates directly into the Public
Safety Communication Center’s computer aided dispatch system, allowing 911 dispatchers to dispatch the most appropriate emergency response vehicle(s)
automatically and instantaneously. The automatic station alerting system utilizes lights, increasing volumes and wall mounted information centers throughout the
stations to alert and dispatch specific staff and units, leaving non-responding stations and units ready to respond to the next incident.
It was discovered during a planned replacement of one of the station’s automatic alerting system computers that individual dorm room wall mounted controls and
information centers would no longer function. The vendor informed us that our wall mounted controls and information centers were obsolete and would not function
within any new Windows operating versions other than Windows CE, which officially ended in 2018. The station continues to receive audio dispatches but no
longer receives the visual display of the incident address. Additionally, the 14-year-old system operates on a single network connection and does not have a
secondary backup connection with the Public Safety Communications Center. This leaves the system vulnerable to network interruptions caused by damaged fiber
during construction or even a power outage at the switching station, which could result in missed dispatches and delayed emergency response.
The cost of replacing all equipment and technology for all three fire stations and for the Ames Public Safety Communications Center with continued ability to
dispatch MGMC ambulances is estimated to be $283,467.
Comments
The current automatic station alerting system uses 14-year-old technology and equipment that will continue to lose functionality as other technology within the City
is replaced to maintain the overall integrity of the City’s emergency communications network. Replacing the current system with newer equipment and technology
will improve reliability, security, and utilization of available technology to improve overall emergency response times.
Location
Fire Station #1, 1300 Burnett Avenue, Fire Station #2, 132 Welch Avenue, Fire Station #3, 2400 South Duff Avenue,
Public Safety Communications Center, 515 Clark Avenue
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Replace Station Alerting System 283,467
Total 283,467
Financing:
G.O. Bonds 283,467
Total 283,467
Program - Activity: Department: Account Number:
Public Safety - Fire Fire
10
283,467
283,467
283,467
283,467
144
Fire Apparatus Replacement Program/Fire Engine #4 Project Status: New City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
Fire apparatus are essential for structural firefighting. The City maintains one frontline apparatus for each fire station. The frontline apparatus are two fire engines
and one ladder truck. The City has three fire stations, with one of the three corresponding frontline apparatus operating out of each station.
Additionally, the City maintains two reserve apparatuses, a 1996 fire engine and a 2002 recently refurbished (2023) ladder truck. Reserve apparatus are used
frequently for training academies or anytime a frontline apparatus requires service . Reserve apparatus are also used during large scale incidents by recalled
firefighters, to respond to the scene or additional incidents that occur during the same time. The City recently disposed of a third reserve apparatus, a 1989 fire
engine, that was maintained until it was no longer sustainable.
With the realization that the City will require a fourth fire station in the near future to meet the expected growth of the Ames 2040 Plan, and to address increasing
response times, it is time to start planning for the addition of a fourth frontline fire engine. Additionally, Vehicle costs across all markets have experienced a dramatic
price increase due to continued supply chain issues and delays , which is not expected to subside anytime soon. Emergency vehicle buildout times have also been
increased due to these issues and are currently averaging around 40 months from contract execution to vehicle delivery.
The purchase of a fourth fire engine is in anticipation of opening a fourth fire station. The engine purchase can be delayed or advanced as more information becomes
available. However, even if the construction of a fourth fire station is delayed, this new engine would allow the department to maintain two reserve engines.
The purchase price of a new fire engine, with like capabilities to the City’s current fire fleet and corresponding equipment necessary to place the vehicle into service
is $1,331,544.
Comments
Emergency vehicle prices continue to be volatile and are expected to increase at 6% per year over the next five years. Additionally, in January 2027, the EPA’s Low-
NOx Emissions Rule will go into effect, further regulating emissions for which emergency vehicles are non-exempt. The new EPA rule will limit diesel motor options
for fire engine manufactures and will increase the overall fire engine cost by $100,000.
Location
Future Fire Station #4
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engine #4 1,331,544 1,331,544
Total 1,331,544 1,331,544
Cost:
G.O. Bonds 1,331,544 1,331,544
Total 1,331,544 1,331,544
Program - Activity: Department: Account Number:
Public Safety - Fire Fire
11 145
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12
146
UTILITIES
UTILITIES
147
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148
Utilities
Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Expenditures
Electric Services 21,910,000 4,240,000 4,525,000 5,210,000 4,910,000 3,025,000 15
Water Production/Treatment 23,491,000 906,000 6,822,000 1,454,000 10,976,000 3,333,000 38
Water Pollution Control 58,403,000 26,465,000 28,213,000 1,600,000 1,039,000 1,086,000 51
Water Distribution 13,250,000 2,050,000 2,050,000 2,500,000 3,900,000 2,750,000 58
Sanitary Sewer System 8,450,000 400,000 400,000 2,550,000 2,550,000 2,550,000 60
Stormwater Management 11,000,000 1,850,000 2,600,000 2,000,000 2,300,000 2,250,000 63
Resource Recovery 1,933,000 650,000 359,000 389,000 274,000 261,000 70
Total Expenditures 138,437,000 36,561,000 44,969,000 15,703,000 25,949,000 15,255,000
Funding Sources:
Debt:
G.O. Bonds 600,000 - - - 600,000 -
State Revolving Fund Loans 67,916,000 26,080,000 30,407,000 553,000 10,876,000 -
Total Debt Funding 68,516,000 26,080,000 30,407,000 553,000 11,476,000 -
City of Ames, Iowa
Capital Improvements Plan
13149
Utilities, continued
Project/Funding Source Total 2024/25 2025/26 2026/27 2027/28 2028/29
Funding Sources, continued:
City:
Electric Utility Fund 20,728,300 4,058,250 4,249,750 4,992,275 4,642,275 2,785,750
Water Utility Fund 19,888,000 2,636,000 3,768,000 3,401,000 4,000,000 6,083,000
Sewer Utility Fund 13,181,000 780,000 2,001,000 3,825,000 3,264,000 3,311,000
Stormwater Utility Fund 9,200,000 1,450,000 2,200,000 2,000,000 1,700,000 1,850,000
Resource Recovery Fund 1,933,000 650,000 359,000 389,000 274,000 261,000
Total City Funding 64,930,300 9,574,250 12,577,750 14,607,275 13,880,275 14,290,750
Other:
Federal/State Grants 4,309,000 775,000 1,759,000 425,000 475,000 875,000
Iowa State University 681,700 131,750 225,250 117,725 117,725 89,250
Total Other Funding 4,990,700 906,750 1,984,250 542,725 592,725 964,250
Total Funding Sources 138,437,000 36,561,000 44,969,000 15,703,000 25,949,000 15,255,000
City of Ames, Iowa
Capital Improvements Plan
14
150
Utilities - Electric Services
Project/Funding Source Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Project:
Administration:
Advanced Metering Infrastructure 1,400,000 700,000 700,000 - - - 17
Electric Vehicle Infrastructure 1,000,000 200,000 200,000 200,000 200,000 200,000 18
Transmission:
69 kV Transmission Reconstruction 2,625,000 525,000 525,000 525,000 525,000 525,000 19
Distribution:
Mortensen Road Transformer Protection 2,700,000 200,000 800,000 1,700,000 - - 20
Fiber Optic Fiber Replacement 770,000 100,000 - 335,000 335,000 - 21
Streetlight and Line Relocations 950,000 250,000 250,000 150,000 150,000 150,000 22
Vet Med Substation Switchgear Upgrade 1,100,000 - - 200,000 - 900,000 23
Dayton Avenue Substation Upgrade 1,500,000 - - - 1,500,000 - 24
Production:
Power Plant Building Modifications 900,000 150,000 - 250,000 - 500,000 25
Power Plant Load Centers/Breakers 1,350,000 500,000 850,000 - - - 26
Critical Electric System Generators 600,000 600,000 - - - - 27
Power Plant Relay/Control Replacement 300,000 125,000 175,000 - - - 28
Combustion Turbine Generation Improvements 890,000 740,000 150,000 - - - 29
Turbine/Generator Minor Overhauls 150,000 150,000 - - - - 30
Turbine/Generator Major Overhauls 2,200,000 - 400,000 1,100,000 700,000 - 31
RDF Bin Renovation 300,000 - 300,000 - - - 32
Plant Controls WIFI Network 175,000 - 175,000 - - - 33
Units 5 and 6 Boiler Removal 750,000 - - 750,000 - - 34
City of Ames, Iowa
Capital Improvements Plan
15
151
Utilities - Electric Services, continued
Project/Funding Source Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Production (continued):
Combustion Turbine 2 Inlet Heating 1,500,000 - - - 1,500,000 - 35
Coal Yard Reclamation 500,000 - - - - 500,000 36
Unit 8 Tube Corrosion Injection 250,000 - - - - 250,000 37
Total Project Expenditures 21,910,000 4,240,000 4,525,000 5,210,000 4,910,000 3,025,000
Funding Sources:
City:
Electric Utility Fund 20,728,300 4,058,250 4,249,750 4,992,275 4,642,275 2,785,750
Other:
Iowa State University 681,700 131,750 225,250 117,725 117,725 89,250
Federal/State Grants 500,000 50,000 50,000 100,000 150,000 150,000
Total Other Funding 1,181,700 181,750 275,250 217,725 267,725 239,250
Total Funding Sources 21,910,000 4,240,000 4,525,000 5,210,000 4,910,000 3,025,000
City of Ames, Iowa
Capital Improvements Plan
16
152
Advanced Metering Infrastructure Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
The Utility’s current electric metering system does not have the functional capability to allow for modern utility activities . These include activities like load management
for energy peak reductions, outage identifications, real-time feeder and transformer studies, remote disconnection of services, and time-of-use rate design. This
project will allow for the selection of an advanced metering system and provide a multi-year activity to systematically replace customers’ meters as these new
services are implemented.
In FY 2023/24, a consultant is assessing the system needs of the utility, developing a request for proposal, and assisting in selecting an Advanced Metering
Infrastructure vendor. In FY 2023/24, the communication web will be installed at an estimated cost of $350,000. The remaining budgeted funds will be spent on new
advanced meters, allowing the City to replace over half of the existing meters. Future meters will be changed out through the next decade as part of routine
replacement in the operating budget. This meter reading system will be compatible with the system being implemented by the water utility.
Comments
2022/23 Engineering 100,000
2023/24 Materials & Software 700,000
2024/25 Materials & Software 700,000
2025/26 Materials & Software 700,000
2,200,000
Location
Various
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering/Meters 1,400,000 700,000 700,000
Total 1,400,000 700,000 700,000
Financing:
Electric Utility Fund 1,400,000 700,000 700,000
Total 1,400,000 700,000 700,000
Program - Activity: Department: Account Number:
Utilities - Electric Administration Electric Services 530-4803-489
17 153
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering/Meters 1,000,000 200,000 200,000 200,000 200,000 200,000
Total 1,000,000 200,000 200,000 200,000 200,000 200,000
Financing:
Electric Utility Fund 500,000 150,000 150,000 100,000 50,000 50,000
Grant Funding 50,000 50,000 100,000 150,000 150,000
Total 200,000 200,000 200,000 200,000 200,000
Program - Activity: Department: Account Number:
Utilities - Electric Administration Electric Services 530-4806-489
18
500,000
1,000,000
Electric Vehicle Infrastructure Project Status: Revenue Change Capital I
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Description/Justification
As the adoption of electric vehicles continues to grow in the coming years, Electric Services needs to continue to add charging infrastructure.
There are 3 levels of EV charging:
•Level 1 charging operates at 120V AC, supplying between 1.2 – 1.8 kW. This is the level provided by a standard household outlet and can provide
approximately 40–50 miles of range overnight.
•Level 2 charging operates at 240V AC, supplying between 3.6 – 22 kW. This level includes charging stations that are commonly installed in homes,
workplaces, and public locations and can provide approximately 25 miles of range per hour of charging.
•Level 3 (or DC Fast Charger for our purposes) operates between 400 – 1000V AC, supplying 50 kW and above. DC Fast Chargers, which are generally only
available in public locations, can typically charge a vehicle to 80% in approximately 20-30 minutes.
This project is for the addition of at least two Level 2 and one DC Fast charger within the Ames community in each of the years over the five-year period. The project
assumes grant funding will increase in the latter years.
Comments
This investment into this project is being decreased with the advent of grant money available and with private infrastructure development in the later years.
Location
Various locations are being considered such as 13th Street and I-35 or Hwy 30/South Dakota for DC Fast Chargers; and near the mall, Main Street, and South Duff
movie theaters for Level 2 chargers.
154
69kV Transmission Reconstruction Project Status: Cost Increase City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This multi-year project will reconstruct deteriorated portions of 69kV transmission pole lines. This project will replace between one and two line-miles of 69kV
transmission line each year. The actual length and cost per mile will vary by terrain, accessibility , and attachments.
Comments
Line replacement candidates include the original MidAmerican 69kV tie line that connects the Ames Plant switchyard to the MidAmerican 69kV source point
located south of Ames on Highway 69, the Ames Plant to the Top-O-Hollow line, the Top-O-Hollow line to the Stange Road Substation line, and the Vet Med line to
the Mortensen Road Substation line. The total project will require at least five years and will reconstruct approximately 11 miles of deteriorated 69kV line.
Capacity and reliability improvements will include the reconstruction of distribution lines that are underbuilt on existing transmission lines and/or adding new
distribution under-build along the same construction route line. Iowa State University’s share of the project is based on a load -ratio-share at the time of
implementation. For budgetary purposes, staff assumes the ISU load-ratio-share to be 17%.
Location
Various locations
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 125,000 25,000 25,000 25,000 25,000 25,000
Construction 2,500,000 500,000 500,000 500,000 500,000 500,000
Total 2,625,000 525,000 525,000 525,000 525,000 525,000
Financing:
Electric Utility Fund 2,178,750 435,750 435,750 435,750 435,750 435,750
Iowa State University 446,250 89,250 89,250 89,250 89,250 89,250
Total 2,625,000 525,000 525,000 525,000 525,000 525,000
Program - Activity: Department: Account Number:
Utilities - Electric Transmission Electric Services 530-4856-489
19 155
Mortensen Road Substation 69kV Transformer Protection Project Status: Cost Increase Delayed City of Ames, Iowa
Capital Improvements Plan
Description/Justification
This project is for the addition of a 69kV breaker, relays, and controls to replace the fuse protection on this distribution transformer. It also includes the replacement
of two obsolete oil circuit breakers with low-maintenance gas breakers, replacing the existing transformer with 25% more capacity, and installing perimeter security
enhancements to the substation.
Comments
The use of gas breakers for transformer protection is consistent with recommended engineering practices in the electric utility industry and will minimize damage to
the transformer and surrounding facilities while providing better worker safety in the event of a fault. They will also reduce maintenance and provide fast, reliable
operation.
Iowa State University’s (ISU) share of the project is based on a load -ratio-share at the time of implementation. For budgetary purposes, staff assumes the ISU
load-ratio-share to be 17% of the 69 kV-related costs (excluding the distribution transformer).
The project has been delayed two years because of long lead times, and the budgeted amount has been increased by $1,200,000 because materials have
doubled in cost since first forecasting this project, and additional funds are needed to move the existing 69kV bus structures to accommodate the future addition of
a second transformer. The transformer replacement is needed for additional capacity to serve load growth in the vicinity of Mortensen Avenue and South Dakota
Avenue.
Location
Mortensen Road Substation, 3040 Mortensen Road
2023/24 Engineering 150,000
2024/25 Engineering 200,000
2025/26 Materials & Construction 800,000
2026/27 Materials & Construction 1,700,000
2,850,000
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 200,000 200,000
Construction 2,500,000 800,000 1,700,000
Total 2,700,000 200,000 800,000 1,700,000
Financing:
Electric Utility Fund 2,530,000 166,000 664,000 1,700,000
Iowa State University 170,000 34,000 136,000
Total 2,700,000 200,000 800,000 1,700,000
Program - Activity: Department: Account Number:
Utilities - Electric Distribution Electric Services 530-4824-489
20
156
Fiber Optic Hardware Replacement Project Status: New City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
In 2006, Electric Services installed a fiber optic network to provide communications to its substations to support protection functions and provide Supervisory Control
and Data Acquisition (SCADA) communications to all substations. The electronic communication hardware is reaching the end of its useful life and there is limited
availability of replacement parts for the original system components. While the current system is growing obsolete, advanceme nts in fiber optic communication
equipment offers operational and security enhancements. Additionally, it is important for the system replacements to be coordinated to avoid incompatibilities
between old and new hardware system components. Therefore, it is necessary to replace the hardware components entirely, rather than simply piece-meal the
upgrade. This replacement requires an engineering effort to plan the upgrade and to specify and procure the hardware and inst allation services.
Comments
Iowa State University shares in the cost of transmission expenses. ISU’s projected share of transmission -only costs is approximately 17%, ISU’s share for this project
will be half of that, as the fiberoptic hardware system is utilized for both transmission and distribution functions. ISU’s share of this project is therefore estimated to
be 8.5% for it’s share of the transmission system.
Location
Various (Substations, Power Plant)
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 170,000 100,000 35,000 35,000
Construction 600,000 300,000 300,000
Total 770,000 100,000 335,000 335,000
Financing:
Electric Utility Fund 704,550 91,500 306,525 306,525
Iowa State University 65,450 8,500 28,475 28,475
Total 770,000 100,000 335,000 335,000
Program - Activity: Department: Account Number:
Utilities - Electric Distribution Electric Services 530-4849-489
21 157
Streetlight and Line Relocations Project Status: Cost Decrease City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This work is coordinated with Public Works street improvement projects that require the relocation of various electric facilities, including streetlights, services, and
distribution lines. Locations for streetlight and line relocations will be coordinated each year with Public Works street improvement projects.
Comments
The overall five-year cost is lower compared to the previous CIP, given the availability of money carried over from the previous years.
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Construction 950,000 250,000 250,000 150,000 150,000 150,000
Total 950,000 250,000 250,000 150,000 150,000 150,000
Financing:
Electric Utility Fund 950,000 250,000 250,000 150,000 150,000 150,000
Total 950,000 250,000 250,000 150,000 150,000 150,000
Program - Activity: Department: Account Number:
Utilities - Electric Distribution Electric Services 530-4823-489
22
158
Vet Med Substation Switchgear Replacement Project Status: Delayed City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This project will replace the original 13.8kV metal-clad distribution switchgear at the Vet Med Substation. The Vet Med substation expansion in 2011 installed two
new transformers and switchgear, but the metal-clad switchgear was not upgraded at that time. This project will replace the metal-clad switchgear to add a main
breaker and update older existing relays to current standards. The original “stacked” formation switchgear will be replaced with a much safer “single-level”
arrangement.
Comments
The addition of a main breaker will improve safety for workers and improve system reliability. The use of low-maintenance breakers and relays will provide
protection that operates quickly and selectively. These upgrades are consistent with electric utility industry engineering practices.
This project is delayed due to the long lead time to order materials.
Location
Vet Med Substation, South Riverside Drive
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 200,000 200,000
Construction 900,000 900,000
Total 1,100,000 200,000 900,000
Financing:
Electric Utility Fund 1,100,000 200,000 900,000
Total 1,100,000 200,000 900,000
Program - Activity: Department: Account Number:
Utilities - Electric Distribution Electric Services
23 159
Dayton Avenue Substation Switchgear Upgrades Project Status: Cost Increase Delayed City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This project will upgrade two existing 13.8kV distribution metal-clad switchgear lineups at the Dayton Avenue Substation. The oldest switchgear has obsolete air
blast breakers, no main breaker, and electro-mechanical relays. This switchgear needs to be replaced with all new switchgear with vacuum interrupter breakers, a
main breaker, and microprocessor relays. The second switchgear has vacuum interrupter feeder breakers, which do not need to be replaced, but has no main
breaker and uses older style relays. This project will provide for the addition of a main breaker and replacement of existing distribution relays with modern,
microprocessor-based relays.
Comments
These upgrades are consistent with recommended electric utility industry engineering practices. The addition of a main breaker will improve safety for workers and
improve system reliability using low-maintenance breakers and relays.
The project has been delayed three years because of long lead times, and the budgeted amount has been increased by $400,000 because materials have
doubled in cost since first forecasting this project.
2023/24 Engineering 250,000
2027/28 Materials & Construction 1,500,000
1,750,000
Location
Dayton Avenue Substation, Pullman Street
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering
Construction 1,500,000 1,500,000
Total 1,500,000 1,500,000
Financing:
Electric Utility Fund 1,500,000 1,500,000
Total 1,500,000 1,500,000
Program - Activity: Department: Account Number:
Utilities - Electric Distribution Electric Services
24
160
Power Plant Building Modifications Project Status: Cost Change Project Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This project will bring much-needed improvements to the Power Plant. The Power Plant is a historic City structure that has gone through several changes over the
last 50 years. Several of the Power Plant roofs are in poor repair and need to be replaced. The windows on the first floor, the front entrance, and the restrooms need
to be replaced, and the plant is not as accessible as a modern plant would be. This multi-year project is to make the building more energy efficient, meet current
building requirements, install security features , and provide needed updates.
Comments
The front entrance remodel will provide a more secure Power Plant where all visitors will be able to speak with someone in person, use the restroom, and have an
area to wait for City staff, all while being in an area that does not provide access to the plant. The restroom remodel project will provide five separate restrooms that
will be gender-neutral. This will make it much easier for an employee, contractor, or visitor of any gender to use the facilities at the Power Plant. This project has
been bid twice and both times had only one bidder at a higher price than what was budgeted. $150,000 was added to the remodel portion of this project to adjust
to increased labor and material costs.
The window replacement project has been moved to FY 2026/27, and the improved building access project has been delayed to FY 2028/29.
2023/24
2024/25
Remodel entrance and front restrooms (400,000)
Completion of the front entrance and restrooms ($150,000)
2026/27
2028/29
Replace windows on the first floor ($250,000)
Improved building access ($500,000)
Location
Power Plant, 200 East Fifth Street
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost
Engineering 50,000 75,000
Construction 200,000 425,000
Total 250,000 500,000
Financing:
Electric Utility Fund 900,000 150,000 250,000 500,000
Total 900,000 150,000 250,000 500,000
Program - Activity: Department: Account Number:
Utilities - Electric Production Electric Services 530-4871-489
25
125,000
775,000 150,000
900,000 150,000
161
Power Plant Load Centers and Breaker Replacement Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
The seven load centers (breakers and cabinets) in the Power Plant are used to take power off the generator bus bar and distribute it out to the different equipment
in the plant. The active load centers are original and are built for old, outdated breakers. The load centers do not currently have up -to-date equipment built in that
would allow them to be operated more efficiently. This project involves consolidating seven load centers into six over a three-year period.
Comments
The existing 4160-volt breakers are old and outdated, making it very difficult to find replacement parts and maintain a reliable electric sourc e.
2023/24 Design and start of construction ($500,000)
2024/25 Consolidation of three load centers into two ($500,000)
2025/26 Four load centers and breakers ($850,000)
Location
Power Plant, 200 East Fifth Street
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Materials/Parts 1,350,000 500,000 850,000
Total 1,350,000 500,000 850,000
Financing:
Electric Utility Fund 1,350,000 500,000 850,000
Total 1,350,000 500,000 850,000
Program - Activity: Department: Account Number:
Utilities - Electric Administration Electric Services 530-4855-489
26
162
Critical Electric System Generators Project Status: Delayed Cost Increase City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
The August 2020 derecho event illustrated that, although battery systems are in place at the Power Plant, a more robust backup system supporting critical systems
in the Power Plant is vital. This project will involve the installation of a diesel generator that, under blackout conditions, will continually support the Distributed Control
System (DCS), the Supervisory Control and Data Acquisition (SCADA) system, and the emergency oil pumps on both steam turbine generators at the Power Plant.
Comments
Staff has added $600,000 to this project in FY 2024/25. After receiving an engineer’s estimate, staff found the project more costly than originally thought. Staff is
pursuing FEMA grants to help with a large portion of this project and reduce the project total.
2023/24 $608,357
2024/25 600,000
$1,208,357
Location
Power Plant, 200 East Fifth Street
Combustion Turbine Site, 2300 Pullman Street
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Materials/Parts 500,000 500,000
Construction 100,000 100,000
Engineering
Total 600,000 600,000
Financing:
Electric Utility Fund 600,000 600,000
Total 600,000 600,000
Program - Activity: Department: Account Number:
Utilities - Electric Production Electric Services 530-4859-489
27 163
Power Plant Relay/Control Replacement Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This project will replace existing electro-mechanical 13.8kV feeders and 4.160kV bus differential relays in the Power Plant. The existing relays are obsolete
electro-mechanical devices which are becoming difficult to maintain and repair since replacement parts are no longer manufactured. By installing modern
programmable relays and updated controls in this location , long-term reliability can be improved by eliminating the obsolete, maintenance-intensive, electro-
mechanical relays. This project will likely take three years to complete.
Comments
These upgrades are consistent with recommended electric utility industry engineering practices.
FY 2023/24 Engineering $125,000
FY 2024/25 Construction $125,000
FY 2025/26 Construction $175,000
$425,000
Location
Power Plant, 200 East Fifth Street
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering
Construction 300,000 125,000 175,000
Total 300,000 125,000 175,000
Financing:
Electric Utility Fund 300,000 125,000 175,000
Total 300,000 125,000 175,000
Program - Activity: Department: Account Number:
Utilities - Electric Production Electric Services 530-4862-489
28
164
Combustion Turbine Generation Improvements Project Status: Delayed City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
The program includes three distinct projects.
Project #1: The current outdated controls on Combustion Turbine #1 (CT1) need to be replaced with updated controls. The original controls were upgraded
in 2007 but have several components that are now obsolete and no longer supported by the Original Equipment Manufacturer .
Project #2: The current remote terminal unit, meters, and protective relays are original to the 1972 unit and must be updated with more modern equipment.
Project #3: There are currently multiple small enclosures housing different auxiliary equipment at the Combustion Turbine site. These enc losures are
outfitted with individual unit heaters to keep equipment from reaching freezing temperatures. There is also piping between th e enclosures that are heat
heat-traced to prevent them from freezing. If one of the enclosure heaters malfunctions and the temperature drops below freezing, equipme nt will be
damaged and require costly repairs or replacement. Keeping all of the individual heating systems maintained and constantly mo nitoring the climate status
has proved difficult, especially since the unit is located at a remote site from the main power plant. In order to remove most of this risk, an i nsulated
weather protection building will be erected that will enclose this equipment and be heated to maintain a proper climate.
Comments
FY 2024/25 costs are a result of a delay in the project timeline. The first two projects of the program have been combined to save on engineering and construction
costs.
2023/24 Engineering and beginning construction for projects #1 and #2 - Replace outdated controls on Combustion Turbine #2 ($750,000)
2024/25 Construction of Projects #1 and #2 - Replace remote terminal unit, meters, and protective relays ($140,000); replace outdated controls on CT
#1 ($400,000) and CT #2 ($200,000)
2025/26 Project #3 Install combustion turbine weather protection ($150,000)
The total project cost is projected to be $1,640,000.
Location
Combustion Turbine Site, 2300 Pullman Street
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering/Design/Construction 890,000 740,000 150,000
Total 890,000 740,000 150,000
Financing:
Electric Utility Fund 890,000 740,000 150,000
Total 890,000 740,000 150,000
Program - Activity: Department: Account Number:
Utilities - Electric Production Electric Services 530-4890-489
29 165
Turbine/Generator Minor Overhauls Project Status: Cost Decrease Project Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
It is standard in the electric generation industry to perform a major overhaul on turbines and generators every 7-8 years. In order to continue performing well during
that time period, a minor overhaul is performed every 3-4 years. The minor overhaul consists of inspecting and cleaning the main stop valve, control valves, and
bearings. This inspection insures proper operation of these critical components.
Comments
Traditionally, the City’s Power Plant has not performed a minor inspection on either Unit 7 or Unit 8. That is because the time between major inspections has
previously been about 5 years. Staff would now like to increase this time between major inspections to 7-8 years.
The frequency of this project is directly related to the Unit 7 & 8 Turbine -Generator Major Overhaul project shown on a separate CIP page.
Unit 8 turbine rotor blading, bearings, and control valves were all cleaned and inspected in 2023, satisfying the work of a Minor Overhaul.
Location
Power Plant, 200 East Fifth Street
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Turbine Overhaul 100,000 100,000
GE Tech Support 50,000 50,000
Total 150,000 150,000
Financing:
Electric Utility Fund 150,000 150,000
Total 150,000 150,000
Program - Activity: Department: Account Number:
Utilities - Electric Production Electric Services 530-4894-489
30
166
Turbine/Generator Major Overhauls Project Status: Cost Decrease City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
Unit 7 and Unit 8 turbine-generators will be disassembled, inspected, and repaired as necessary after 7-8 years of cyclical operation. This work is required to
replace worn parts, as well as to inspect the turbine and generator for repairs that may be needed to prevent unplanned downtime. The timeframe for these
overhauls is recommended by the turbine manufacturer and follows accepted industry standards.
Comments
Because of the limited time to perform the work, spare parts must be ordered and delivered before the work begins. The parts ordered are either high wear parts
or have been suggested for replacement from previous overhauls when the next major overhaul is performed. These parts are very specialized and can have very
long lead times requiring them to be ordered up to a year in advance. The frequency of this project is directly related to the Turbine/Generator Minor Overhaul s
project shown on a separate CIP page.
The total amount for Unit 8 Major Overhaul was reduced from $1,300,000 to $1,100,000 because some parts were replaced during the summer of 2023 when the
rotor was sent to a turbine shop for repairs to the blading.
Unit 7: Unit 8:
2025/26 Materials/Parts 400,000 2026/27 Materials/Parts 400,000
2026/27 Labor 700,000 2027/28 Labor 700,000
1,100,000 1,100,000
Location
Power Plant, 200 East 5th Street
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 800,000 400,000 400,000
Construction 1,400,000 700,000 700,000
Total 2,200,000 400,000 1,100,000 700,000
Financing:
Electric Utility Fund 2,200,000 400,000 1,100,000 700,000
Total 2,200,000 400,000 1,100,000 700,000
Program - Activity: Department: Account Number:
Utilities - Electric Production Electric Services
31 167
RDF Bin Renovation Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
Several drives at the City’s Refuse Derived Fuel (RDF) bin are operated by direct current (DC). These DC drives have limitations for control and are expensive to
maintain. Current plans are to replace the DC drives with alternating current (AC) drives.
Comments
The City is currently researching waste alternatives, which could impact how the RDF bin will be utilized over the next ten to twenty years. As additional information
is learned, the priority of the RDF Bin Renovation project may change as other alternatives are found.
Location
Power Plant, 200 East Fifth Street
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Construction 300,000 300,000
Total 300,000 300,000
Financing:
Electric Utility Fund 300,000 300,000
Total 300,000 300,000
Program - Activity: Department: Account Number:
Utilities - Electric Production Electric Services
32
168
Plant Controls Wi-Fi Network Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
Each time a component is installed in the field, it needs to be connected to the Power Plant’s Distributed Controls System (DCS). The current approach requires the
installation and connection of conduit and hard wiring. This takes a tremendous amount of time and space when considering adding additional components in the
field.
This project will install a secured wireless network that will only be used to retrieve operational data from the field, bringing it into the DCS without having to run
conduit or wiring. The network will also be capable of quickly adding additional components in the future. This wireless netw ork will only be used for retrieving data
and will not be used to output any control commands.
Location
Power Plant, 200 East Fifth Street
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Materials/Parts 175,000 175,000
Total 175,000 175,000
Financing:
Electric Utility Fund 175,000 175,000
Total 175,000 175,000
Program - Activity: Department: Account Number:
Utilities - Electric Production Electric Services
33 169
Units 5 And 6 Boiler Removal Project Status: Delayed City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
The Power Plant houses two operational generating units , Units 7 and 8. Units 5 and 6 are much older and were decommissioned in 1986. This project is to remove
the Unit 5 and Unit 6 boilers.
Comments
These boilers are outdated and are unusable in their current condition. The area that will become available because of this project can be used to provide expanded
maintenance shop space or could serve as the boiler site if a Waste-to-Energy Plant moves forward.
The turbine/generators will not be removed as part of this project unless the possibility of repurposing one or both of the turbine/generators for a new Waste-to-
Energy plant is ruled out.
The funds for this project were moved from FY 2024/25 to FY 2026/27 because of the need to prioritize other projects.
Location
Power Plant, 200 East Fifth Street
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 50,000 50,000
Demolition 700,000 700,000
Total 750,000 750,000
Financing:
Electric Utility Fund 750,000 750,000
Total 750,000 750,000
Program - Activity: Department: Account Number:
Utilities - Electric Production Electric Services 530-4854-489
34
170
Combustion Turbine 2 Inlet Heating Project Status: Delayed City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This project is to install a system that will heat the air used for combustion in CT2 turbine.
The turbine design requires the air to be compressed to a high pressure before it is combusted. During cold weather, the high pressures can cause water vapor in
the air to turn to ice and damage the compressor blades of the turbine. Currently, to avoid ice damage, the turbine is not able to be operated when outside
temperatures are below 45 degrees Fahrenheit. This removes the combustion turbine as an emergency backup for a large portion of the winter season. Installing
heaters on the intake system will provide the ability to heat the air stream going into the turbine, avoiding icing conditions, thus making the turbine available for
year-round service.
Comments
This project is being driven by changes made by the Midcontinent Independent System Operator (MISO), which allow the Utility to benefit from a unit that can
operate in the winter. However, staff has determined it best to delay the project because the winter capacity gained from this Unit by performing this project is
anticipated not to be needed until FY 2027/28.
Location
Combustion Turbine site, 2300 Pullman Street
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 50,000 50,000
Construction 1,450,000 1,450,000
Total 1,500,000 1,500,000
Financing:
Electric Utility Fund 1,500,000 1,500,000
Total 1,500,000 1,500,000
Program - Activity: Department: Account Number:
Utilities - Electric Production Electric Services
35 171
Coal Yard Reclamation Project Status: Delayed Scope Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
In spring 2016, the Power Plant was converted from coal-fired to natural gas-fired generation. This project is to reclaim the old coal yard, demolishing the existing
equipment and associated buildings, removing two underground fuel oil tanks, scraping the residual coal that is still on the site, and filling in the retention basins.
Comments
The coal handling equipment must stay in place throughout the time the Power Plant is burning Refuse Derived Fuel (RDF) to meet regulatory requirements.
Therefore, this project will be performed in two phases:
Phase 1) Remove the Underground fuel oil tanks, scrape the surface to remove existing coal, and fill in the retention basins . ($250,000)
Phase 2) Remove the coal handling equipment and associated buildings. ($500,000)
Phase 1 has been accelerated from prior CIPs to enable this property to be repurposed for potential use for a yet to be determined solid waste handling system,
without an undue delay.
2023/24 Phase 1 250,000
2028/29 Phase 2 500,000
750,000
Location
Power Plant, 200 East Fifth Street
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 50,000 50,000
Construction 450,000 450,000
Total 500,000 500,000
Financing:
Electric Utility Fund 500,000 500,000
Total 500,000 500,000
Program - Activity: Department: Account Number:
Utilities - Electric Production Electric Services
36
172
Unit 8 Tube Corrosion Injection Project Status: Delayed City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
The Unit 8 superheater tubes previously suffered from severe corrosion caused by the combustion environment created when burning Refuse Derived Fuel with
natural gas. Those tubes have now been replaced with tubes having an Inconel coating on them to protect them from this corrosive environment. Staff expects this
coating to greatly increase the life span of these tubes. However, the harsh environment created by mixing these two fuels still exists. Continuing to reduce this
corrosive environment will increase the tube life span even further.
This project involves the engineering, materials, and labor to install a chemical injection into the gas stream of the boiler. This will hopefully modify the chemical
reaction occurring in the boiler, moderating the caustic environment, and further preventing corrosion of the boiler tubes.
Comments
This funding is being delayed from FY 2024/25 to FY 2028/29 so staff can first determine if burning RDF in the Power Plant remains the long-term solution to
handle the county's waste.
Location
Power Plant, 200 East Fifth Street
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Materials/Parts 250,000 250,000
Total 250,000 250,000
Financing:
Electric Utility Fund 250,000 250,000
Total 250,000 250,000
Program - Activity: Department: Account Number:
Utilities - Electric Production Electric Services
37 173
Utilities - Water Production/Treatment
Technical Services Complex Addition 4,487,000 320,000 - - -
Water Plant Facility Improvements 1,907,000 181,000 230,000 - 303,000
Lime Lagoon Improvements 283,000 283,000 - - -
Advanced Metering Infrastructure 99,000 99,000 - - -
Ada Hayden Water Quality Study 23,000 23,000 - - -
Well Field Standby Power 1,273,000 - - - -
SAM Pump Station Improvements 124,000 - - - -
Physical/Cyber Security Improvements 260,000 - - - 195,000
Prairie View Industrial Center Elevated Tank 11,429,000 - 553,000 10,876,000 -
Wellhead Rehabilitation 771,000 - 671,000 100,000 -
Water Treatment Plant Pumps/Drives 1,474,000 - - - 1,474,000
MAC Elevated Tank Repainting 1,361,000 - - - 1,361,000
Total Project Expenditures 23,491,000 906,000 1,454,000 10,976,000 3,333,000
Funding Sources:
Debt:
State Revolving Fund Loans 15,916,000 320,000 553,000 10,876,000 -
City:
Water Utility Fund 6,591,000 586,000 901,000 100,000 3,333,000
Other:
Federal/State Grants 984,000 - - - -
Total Funding Sources 23,491,000 906,000 1,454,000 10,976,000 3,333,000
City of Ames, Iowa
Capital Improvements Plan
Page
39
40
41
42
43
44
45
46
47
48
49
50
38
4,167,000
1,193,000
-
-
-
1,273,000
124,000
65,000
-
-
-
-
6,822,000
4,167,000
1,671,000
984,000
6,822,000
174
Technical Services Complex Addition Project Status: New City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This project will renovate the interior of the Technical Services Complex (TSC) and add additional square footage. The renovation will include: converting the small
first floor conference room into an office and storage area; converting the old kitchenette into a first aid/lactation room; replacing damaged and stained ceiling tiles
in the laboratory; and a general refresh of flooring and wall coverings throughout the building. The addition will include: a new conference room space; new restrooms
and kitchenette, garage/storage space for the Laboratory Services and Water Meter Divisions; and an elevator.
Comments
The Technical Services Complex, which houses the Water Meter Division on the first floor and the Laboratory Services Division on the second floor, was cons tructed
in 1990. The reconfiguration of the building along with new space will allow the building to continue to meet the needs of the two divisions for another generation.
The addition will be within the footprint of the recently demolished old Water Treatment Plant.
This project originally appeared in the FY 2022-2027 CIP, but was deleted when costs on other projects were increasing dramatically. Now that prices appear to be
moderating, this important project has been reinstated. It will be funded using a Drinking Water State Revolving Fund (DW SRF) loan. The debt service on the loa n
would be repaid equally from the Water Fund and the Sewer Fund.
Location
300 East 5th Street
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 487,000 320,000 167,000
Construction 4,000,000 4,000,000
Total 4,487,000 320,000 4,167,000
Financing:
Drinking Water State Revolving Fund 4,487,000 320,000 4,167,000
Total 4,487,000 320,000 4,167,000
Program - Activity: Department: Account Number:
Utilities - Water Meter / Laboratory Services Water and Pollution Control
39 175
Water Plant Facility Improvements Project Status: Cost Change Scope Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
This project involves annual equipment repairs, major maintenance activities, replacement, and upgrades at the City’s Water Treatment Plant, Technical Services
Complex (TSC), and associated remote facilities such as wells, elevated tanks, and booster pump stations. Each of the identified items are stand-alone projects.
The cost and scope will vary from year to year as old projects are completed and new projects are added.
Comments
The schedule for these improvements is as follows:
2024/25 Add a variable frequency drive (VFD) on High Service Pump D ($61,000); install chlorine analyzers in distribution system ($48,000); old high
service pump station pipe coatings and hardware replacement ($72,000)
2025/26 Upsize High Service Pump Station connection to distribution system ($240,000); add third slaker ($873,000); addition or replacement of
Distribution System Monitoring Network ($80,000)
2026/27 Minor routine maintenance on switchgear at Water Treatment Plant and the Old High Service Pump Station ($85,000); clean both ground storage
reservoirs at old plant site ($145,000)
2028/29 Replace Supervisory Control and Data Acquisition (SCADA) servers and Wonderware software ($221,000); addition or replacement of
Distribution System Monitoring Network ($82,000)
Location
Technical Services Complex, 300 East 5th Street and Water Treatment Plant, 1800 East 13th Street
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 137,000 122,000 15,000
Construction 1,770,000 181,000 1,071,000 215,000 303,000
Total 1,907,000 181,000 1,193,000 230,000 303,000
Financing:
Water Utility Fund 1,907,000 181,000 1,193,000 230,000 303,000
Total 1,907,000 181,000 1,193,000 230,000 303,000
Program - Activity: Department: Account Number:
Utilities - Water Treatment Water and Pollution Control Various
40
176
Lime Lagoon Improvements Project Status: Scope Change Cost Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
This program includes major maintenance to the lime lagoons, as well as periodic improvements to increase available working capacity.
Comments
Lime residuals from the water softening process are stored and dewatered in large storage lagoons. The material is removed an nually in the fall and recycled by
applying it to farm fields as an agricultural liming agent. The cost of the annual removal and application is budgeted in the operating budget.
The project planned in FY 2024/25 will rebuild the trench drain in the bottom of two of the oldest cells. These drains aid in the dewatering process. Over time, they
have plugged with fine lime particles and have been damaged due to the excavation of lime from the cells using a backhoe. The purchase of a replacement decant
pump ($61,000) is also planned for FY 2024/25.
FY 2024/25 Underdrain replacements in existing cells ($222,000); replace existing decant pump ($61,000)
Construction of the new lime storage cell shown in last year’s CIP has been deleted after a study showed that sufficient capacity exists to carry the Water Plant’s
needs for the next ten years.
Operating Budget Impact
The modifications will result in improved dewatering of the lime sludge before it is hauled off for disposal. Because that w ork is bid on a “wet ton” basis, this project
is expected to reduce the annual operating budget expense for sludge disposal.
Location
Water Plant lime lagoons, south of East 13th Street, west of the Skunk River
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering
Construction 222,000 222,000
Equipment 61,000 61,000
Total 283,000 283,000
Financing:
Water Utility Fund 283,000 283,000
Total 283,000 283,000
Program - Activity: Department: Account Number:
Utilities - Water Treatment Water and Pollution Control 510-3951-489
41 177
Advanced Metering Infrastructure Project Status: Cost Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
This is a multi-year project to convert the water meter reading system from the existing generator/remote technology to the current industry standard of Automated
Meter Reading / Advanced Metering Infrastructure (AMR/AMI). While the project includes water meter reading only, the system being implemented can be expanded
to accommodate electric meters as well.
Comments
The water meter reading system installed prior to 2014 was a mechanical system that transmits the meter reading from the water meter (located inside the property)
to a remote register on the outside of the property using a low-voltage cable. This technology is obsolete and is no longer available. A cross-departmental team
evaluated multiple technology platforms utilizing various combinations of “walk -by” or “drive-by” reads, radio reads, cellular reads, and other methods of obtaining
meter readings. The team concluded that an AMR walk-by or drive-by system would be the most cost-effective short-term solution to replace the old technology.
The City has entered into contracts with Itron, Inc. to provide the radio read system, reading equipment, and software; and with Badger Meter, Inc. to provide water
meters for this project. This system is capable of being upgraded to a more sophisticated AMI system in the future. An AMI system would provide even more detailed
data collection and could allow meter reading from the office without the need to send a meter reader out into the field.
The cost to replace 1,800 meters per year is budgeted in the Water Meter Division’s operating budget (200 meters for new construction and 1,600 for routine meter
replacement). In order to complete the conversion in a reasonable amount of time, t he cost for an additional 500 replacements has been included as a part of this
CIP project for the past several years. This is the final year the project will appear in the CIP. Any remaining meter changes will be covered through the operating
budget. The cost change is due to updated pricing for meters, resulting in a slightly lower cost ($22.00 less per meter) than was estimated last year.
Location
City-wide
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Equipment 99,000 99,000
Total 99,000 99,000
Financing:
Water Utility Fund 99,000 99,000
Total 99,000 99,000
Program - Activity: Department: Account Number:
Utilities - Water Meter Water and Pollution Control 510-3947-489
42
178
Ada Hayden Water Quality Study Project Status: No Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
Since the mid-1970s, the lakes at Ada Hayden Park have been used by the Ames Water Plant as a source for augmenting alluvial groundwater recharge during
periods of low flows in the South Skunk River. In addition to the drinking water use, the lakes are a defining feature of Ada Hayden Heritage Park, providing a wide
array of water-oriented recreational opportunities for the community. This project is part of an on -going effort to monitor the health of the lakes as development
occurs in and around the lakes’ watershed. In addition to being a valuable tool for City staff, the continued monitoring of the lakes and wetland complexes is of
interest to many members of the community.
Comments
A preliminary water quality evaluation was made in 2000 as part of the City’s “due diligence” effort prior to purchasing the former Hallett’s Quarry property. This
evaluation focused primarily on potential contamination of the lakes that could have resulted from the former industrial use of the property. Follow-up investigations
were performed in FY 2004/05, FY 2009/10, and again in FY 2017/18. These latter investigations were focused on the overall “health” and water quality in the
lakes, looking at parameters such as dissolved oxygen, nitrogen and phosphorus, algae and microcystins, suspended solids and turbidity, and bacteria.
As the watershed has developed, the City has made efforts to encourage land use practices that will not have a negative impac t on water quality in the lakes. The
long-term intent behind the monitoring effort has been to periodically recheck the lakes (on a five- to seven-year interval) to confirm that the existing land practices
have been effective in preserving the in-lake water quality. The intent of this project is to conduct a new monitoring event every five years. The current round of
monitoring began in the summer of 2023 and will continue during the summer of 2024.
Location
Ada Hayden Heritage Park
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Contracted Monitoring 23,000 23,000
Total 23,000 23,000
Financing:
Water Utility Fund 23,000 23,000
Total 23,000 23,000
Program - Activity: Department: Account Number:
Utilities - Water Production Water and Pollution Control 510-3901-489
43 179
Well Field Standby Power Project Status: Delayed Cost Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This project will provide standby electrical power to select wells in the Hunziker Youth Sports Complex. Iowa’s Water Supply Design Standards require that a water
system have redundant electrical power available. Installing standby power for critical remote sites was one of the recommend ations contained in the utility’s 2020
Physical Security Assessment conducted by the U.S. Department of Homeland Security.
Comments
The wells located in the Hunziker Youth Sports Complex are among the highest capacity wells in the City’s inventory. Installi ng standby power to at least some of
these five wells would allow the water utility to continue to produce treated water, at a redu ced capacity, in the event of a prolonged power outage. As future well
fields are developed, standby power will become a standard design element. This includes the North River Valley Well Field currently under construction, which will
have the ability to be fed by the emergency generator at the Water Treatment Plant.
This project was originally included in the FY 2021/22 CIP. It has been in the review process at the state and federal level since January 2022. The funding has
been carried over into the FY 2023/24 amended budget. Delays in the grant approval process, along with the anticipated lengthy delivery time on the generator,
have led staff to remove the funds from the FY 2023/24 budget and reprogram them for FY 2025/26 to better align with the expected timing of the work . The costs
have been updated to account for the delay in the procurement process.
Location
Hunziker Youth Sports Complex
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 171,000 171,000
Construction 1,102,000 1,102,000
Total 1,273,000 1,273,000
Financing:
Water Utility Fund 289,000 289,000
Hazard Mitigation Grant - Federal 885,600 885,600
Hazard Mitigation Grant - State 98,400 98,400
Total 1,273,000 1,273,000
Program - Activity: Department: Account Number:
Utilities - Water Production Water and Pollution Control
44
180
State and Mortensen Pump Station Improvements Project Status: Scope Change Cost Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
This project will install variable frequency drives (VFD’s) and associated controls equipment and programming to two of the existing pumps at the booster pump
station located at State Avenue and Mortensen Road (SAM).
Comments
In 2003, the City’s water distribution system was split into two separate pressure zones to accommodate growth in the west and southwest portions of the city. To
provide increased pressure to the new western pressure zone, a booster pump station was built at the intersection of State Av enue and Mortensen Road.
When pumps are suddenly started or stopped it causes a change in the water distribution system pressure. The rapid pressure s wings contribute to rusty water
calls and, if severe enough, can cause water main breaks. By installing a VFD (FY 2025/26, $124,000) on a pump, the pump speed can be slowly ramped up or
down, thereby dampening the pressure swings. It also allows the pump to be run at less than its full speed, allowing the ope rators to more closely match the
demand from customers.
Initially only three pumps were installed in the station, with accommodations for a fourth future pump. As growth in that are a continues to increase, a fourth pump
will eventually be required. The fourth pump is currently programmed in FY 2031/32 but could be accelerated depending on changes in demand in the west
pressure zone.
Location
Intersection of State Avenue and Mortensen Road
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering
Construction 124,000
Total 124,000
Financing:
Water Utility Fund 124,000
Total 124,000
Program - Activity: Department: Account Number:
Utilities - Water Pumping Water and Pollution Control
45
124,000
124,000
124,000
124,000
181
Physical and Cyber Security Improvements Project Status: Scope Change Cost Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
Maintaining the security of the water system is an extremely high priority. As evidenced by numerous breaches at utilities around the country, as well as repeated
assertions by foreign bad actors that utilities are a preferred target, continuous upgrades and improvements are essential to stay ahead of threats .
Comments
Cyber protection projects are performed in coordination with the City’s Information Technology staff.
2025/26 Security fencing at State and Mortensen Pump Station and Elevated Tank ($65,000)
2028/29 Upgrade to the Water Treatment Plant access control system ($195,000)
Location
Various locations
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Construction 260,000 65,000 195,000
Total 260,000 65,000 195,000
Financing:
Water Utility Fund 260,000 65,000 195,000
Total 260,000 65,000 195,000
Program - Activity: Department: Account Number:
Utilities - Water Treatment Water and Pollution Control Various
46
182
Prairie View Industrial Center Elevated Tank Project Status: Cost Change Delayed City of Ames, Iowa
Capital Improvements Plan
Description/Justification
This project involves the construction of a new one-million-gallon elevated tank (“water tower”) to serve the Prairie View Industrial Center along Lincoln Way east
of Interstate 35.
Comments
In order to meet the anticipated water demands in this new area in east Ames, a new elevated tank is required. The tank will help stabilize pressures at the far
eastern edge of the City limits, as well as provide the necessary volume for firefighting purposes in what is envisioned as a moderate to heavy indust rial area.
The project schedule has been delayed by one year compared to last year’s CIP, and the schedule can continue to be adjusted as needed to meet the pace of
development in the industrial park. Cost estimates were updated in September 2023 to reflect regional increases in the manufacturer’s base costs. The hydraulic
model of the distribution system will be updated as development in the industrial park unfolds to determine when the tank will be required.
Location
Intersection of East Lincoln Way and 580th Avenue
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 553,000 553,000
Construction 10,876,000 10,876,000
Total 11,429,000 553,000 10,876,000
Financing:
Drinking Water State Revolving Fund 11,429,000 553,000 10,876,000
Total 11,429,000 553,000 10,876,000
Program - Activity: Department: Account Number:
Utilities - Water Pumping Water and Pollution Control
47 183
Wellhead Rehabilitation Project Status: Scope Change Cost Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
The City currently has 22 wells, with three new wells under construction. This project involves periodic rehabilitation of the aboveground components of the
wellheads. A new scope item has been identified to add a variable frequency drive to Well 22.
Comments
A project was completed in FY 2019/20 that replaced the programmable logic controllers (PLC), segregated the electrical components into separate low and high
voltage cabinets, and sandblasted and repainted the aboveground wellheads in 10 wells. A separate project in FY 2021/22 replaced the PLC’s and radios in the
other 12 wells but did not include the repainting or electrical component segregation.
The FY 2026/27 project will repaint the wellheads and separate the electrical components into high and low voltage cabinets for the 12 wells that were not included
in the FY 2019/20 project.
A prior scope item to replace the well meters has been deleted from this project. Instead, a few meters will be replaced each fiscal year out of the operating
budget. A new scope item has been added in FY 2027/28 to install a variable frequency drive on Well 22, allowing the plant operators greater control over the
volume of water brought into the treatment plant. With the ability to vary the output of Well 22, the operators can better optimize the multiple factors used to
determine which well combinations to use at any given time.
Ongoing PLC replacements are scheduled every 10 years, although the schedule may be adjusted depending on replacement parts availability and technology
advancements.
Location
Wells located in multiple well fields
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 16,000 16,000
Construction 755,000 671,000 84,000
Total 771,000 671,000 100,000
Financing:
Water Utility Fund 771,000 671,000 100,000
Total 771,000 671,000 100,000
Program - Activity: Department: Account Number:
Utilities - Water Production Water and Pollution Control
48
184
New Pumps and Drives at Water Treatment Plant Project Status: New City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This project will add two new high service pumps with variable frequency drives to the pump station located at the Water Treatment Plant.
Comments
The Water Treatment Plant was designed to accommodate up to six h igh service pumps. Only two pumps were installed initially due to piping restrictions on East
13th Street. Over time, the distribution mains on East 13th are planned to be upsized. As that work occurs, new pumps will be added to the pump station. Ultimately,
the pumping capacity at the Water Treatment Plant will be increased to mirror the capacity at the pump station located at the site of the old water treatment plant.
Without a specialized drive, the pumps would either run at full speed, or be off. The new pumps will be equipped with variable frequency drives that allow the pumps
to be slowed down below their maximum speed. This enables the operators to better match the water demand by customers . It also allows pumps to be slowed
during periods of peak electrical demand.
The final two pumps are projected to be needed in FY 2035/36, based on current demand growth patterns.
Location
Water Treatment Plant, 1800 East 13th Street
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 164,000 164,000
Construction 1,310,000 1,310,000
Total 1,474,000 1,474,000
Financing:
Water Utility Fund 1,474,000 1,474,000
Total 1,474,000 1,474,000
Program - Activity: Department: Account Number:
Utilities - Water Pumping Water and Pollution Control
49 185
Mortensen and County Line Elevated Tank Repainting Project Status: New City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This project involves repainting of the Mortensen and County Line (MAC) Elevated Tank.
Comments
The MAC tank was constructed in 2003. Every three years the tank is taken out of service so that the interior can be cleaned and inspected. The exterior of the
tank is power washed as needed to maintain the tank’s appearance and to maintain the coating system. The painting system used at that time had a reported 20-
year life but has held up well, allowing the repainting to be postponed. Repainting the tank is now planned for FY 2028/29. Staff will be closely monitoring the tank
to ensure the repainting occurs when the existing coatings begin to fail. The work will involve sandblasting both the interior and exterior of the tank, applying new
primer, and repainting the tank.
Although this is the first time this activity has appeared in the Capital Improvements Plan, the work has been a part of the Water Fund rate model for several years.
Location
900 South 500th Avenue
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Construction 1,361,000 1,361,000
Total 1,361,000 1,361,000
Financing:
Water Utility Fund 1,361,000 1,361,000
Total 1,361,000 1,361,000
Program - Activity: Department: Account Number:
Utilities - Water Pumping Water and Pollution Control
50
186
Water Pollution Control
Project/Funding Source Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Project:
Nutrient Reduction Modifications 52,000,000 25,760,000 26,240,000 - - - 52
Cogeneration System Maintenance 1,384,000 180,000 1,204,000 - - - 53
Watershed-Based Nutrient Reduction 2,625,000 525,000 525,000 525,000 525,000 525,000 54
WPC Plant Facility Improvements 858,000 - 144,000 - 514,000 200,000 55
Lift Station Improvements 786,000 - 100,000 325,000 - 361,000 56
Clarifier Maintenance 750,000 - - 750,000 - - 57
Total Project Expenditures 58,403,000 26,465,000 28,213,000 1,600,000 1,039,000 1,086,000
Funding Sources:
Debt:
State Revolving Fund Loans 52,000,000 25,760,000 26,240,000 - - -
City:
Sewer Utility Fund 4,731,000 380,000 1,601,000 1,275,000 714,000 761,000
Water Utility Fund 47,000 - 47,000 - - -
Total City Funding 4,778,000 380,000 1,648,000 1,275,000 714,000 761,000
Other:
Grant Funds 1,625,000 325,000 325,000 325,000 325,000 325,000
Total Funding Sources 58,403,000 26,465,000 28,213,000 1,600,000 1,039,000 1,086,000
City of Ames, Iowa
Capital Improvements Plan
51 187
Nutrient Reduction Modifications – Phase 1 Project Status: Cost Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
In 2013, the Iowa Department of Natural Resources (DNR) released the Iowa Nutrient Reduction Strategy. This strategy requires the largest wastewater facilities in
Iowa – both municipal and industrial – to install process changes to meet nutrient removal targets. A feasibility study for the Ames Water Pollution Control Facility
was conducted in 2019. That study recommended a phased conversion of the facility to biological nutrient removal over a period of 20 years . Following Council
approval, it was forwarded to the Iowa DNR who approved the plan and the timeline. That timeline is now included as a “Special Condition” in the facility’s discharge
permit.
Comments
A design contract was awarded in the spring of 2022 for the first phase of the nutrient reduction modifications. The phasing strategy will initially construct half of the
ultimate aeration basin capacity along with new bar screens, grit removal equipment, a relocated administration building, and other associated components. The
second phase will include the remaining aeration basin capacity and a waste sludge thickening facility, and is scheduled for design starting in FY 2035/36.
The costs shown in the table to the right are based on the Facility Plan approved by Council in May
2023 and subsequently approved by the Iowa DNR. The cost estimates will continue to be refined as
the design is completed. The Sewer Fund rate model assumes this project will be financed using a
Clean Water State Revolving Fund (SRF) loan.
Location
WPC Facility; four miles south of Highway 30, east of I nterstate 35
Phase 1 Nutrients + Headworks
Est. 1st half 2024 bid
$52,000,000
Phase 2 Nutrients
Est. 1st half 2035 bid date
$58,350,000
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 2,000,000 1,000,000 1,000,000
Construction 49,520,000 24,760,000 24,760,000
Furniture & Fixture Allowance 480,000 480,000
Total 52,000,000 25,760,000 26,240,000
Financing:
Clean Water State Revolving Fund 52,000,000 25,760,000 26,240,000
Total 52,000,000 25,760,000 26,240,000
Program - Activity: Department: Account Number:
Utilities - WPC Facility Water and Pollution Control 522-3420-489
52
188
Cogeneration System Maintenance Project Status: Delayed City of Ames, Iowa
Capital Improvements Plan
Description/Justification
This project includes the ongoing major maintenance needs of the Water Pollution Control (WPC) Facility’s cogeneration system and hauled waste receiving
infrastructure. The specific project planned at this time is the construction of a new a fats, oils, and grease (FOG) receiving station.
Comments
The FOG receiving station will improve the receiving capabilities of the facility by paving the unloading areas , changing to more appropriate pumping capabilities,
and better incorporating the ability to accept hauled food waste that has been diverted away from the Resource Recovery Plant (RRP). The funds were originally
authorized in FY 2022/23, but the project is now shown as delayed to allow time to better coordinate with any new food waste diversion programs at the RRP. Funds
for design are planned in FY 2024/25 with construction to occur the following year .
This project helps achieve the reduction in waste emissions action step in the City’s proposed Climate Action Plan. The diverted food waste will be anaerobically
digested to produce additional methane that can be used for on-site electricity generation at WPC.
2024/25 $ 180,000 Design Phase
2025/26 $1,204,000 Construction Phase
Total $1,384,000
Location
WPC Facility; four miles south of Highway 30, east of I nterstate 35
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 180,000 180,000
Construction 1,204,000 1,204,000
Total 1,384,000 180,000 1,204,000
Financing:
Sewer Utility Fund 1,384,000 180,000 1,204,000
Total 1,384,000 180,000 1,204,000
Program - Activity: Department: Account Number:
Utilities - WPC Facility Water and Pollution Control 520-3470-489
53 189
Watershed-Based Nutrient Reduction Project Status: Scope Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
The Water Pollution Control Facility is being converted to a nutrient removal treatment technology. Separate from the work th at will occur inside the treatment
plant, watershed-based improvements performed by the City can be included in the Iowa Nutrient Reduction Exchange and “banked” as credit toward any future,
more stringent nutrient reduction requirements imposed on the WPC Facil ity. This project sets aside $200,000 from the Sewer Fund per year that can be put
toward urban and rural watershed improvements that have a nutrient reduction component. Those funds are then leveraged to obtain grants and funding from
other partner organizations.
Comments
Projects undertaken will not only have a nutrient reduction element, but will also provide additio nal, ancillary benefits such as flood risk reduction, drought risk
reduction, increased recreational opportunities, improved wildlife habitat, urban storm water management, and drinking water source protection. Examples of
projects currently underway include:
• In-field conservation practices such as cover crops
• Land retirement
• Edge-of-Field conservation practices such as saturated buffers and bioreactors (including an expansion into Hamilton County)
• Constructed wetlands
Because staff has received interest in a possible expansion of the Edge-of-Field project into the Hamilton County portion of the Ioway Creek watershed, that
project is shown as increasing in scope. The overall annual commitment from the Sewer Fund remains the same as shown previously at $200,000 per year.
Location
Throughout and upstream of the community; specific locations will vary by year
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Edge-of-Field Practices 2,000,000 400,000 400,000 400,000 400,000 400,000
Other Watershed Projects 625,000 125,000 125,000 125,000 125,000 125,000
Total 2,625,000 525,000 525,000 525,000 525,000 525,000
Financing:
Sewer Utility Fund 1,000,000 200,000 200,000 200,000 200,000 200,000
Grants & Partnerships 1,625,000 325,000 325,000 325,000 325,000 325,000
Total 2,625,000 525,000 525,000 525,000 525,000 525,000
Program - Activity: Department: Account Number:
Utilities - WPC Facility Water and Pollution Control Various
54
190
WPC Plant Facility Improvements Project Status: Scope Change Cost Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
It is necessary to plan for the orderly repair, replacement, and upgrade of Water Pollution Control (WPC) Facility equipment in order to continue high-quality
treatment and comply with environmental regulations. This project involves annual equipment repairs, maintenance, replaceme nt, and upgrades at the plant. This
facility became fully operational in November 1989. Life expectancies for plant equipment vary from five to six years to more than thirty years.
Comments
The electric service and controls for the remote storage building and grain bins (part of the farm management associated with biosolids disposal) will be upgraded
in FY 2025/26. The atomic absorption spectrophotometer also planned in FY 2025/26 is used by the Laboratory to detect heavy metals in the wastewater and
biosolids, as well as for drinking water analysis . This expense will be shared between the Water and Sewer Funds. Funds are allocated in FY 2027/28 to work on
some of the many buried valves and valve operators throughout the plant that will not be impacted by the Nutrient Reduction project. In that same year, the wet
wells in the Raw Water and Trickling Filter Pump Stations will be cleaned. This task has been intentionally scheduled after the new bar screens are installed (a
part of the Nutrients Reduction project), as the new screens will significantly reduce the volume of solids that enters these facilities. Similarly, funds are planned in
FY 2028/29 to address gates, valves and actuators throughout the plant that are not being replaced as a part of the Nutrient Reduction project.
The schedule for these improvements is as follows:
2025/26 Remote Storage Building and Grain Bin Controls ($50,000); Replace Atomic Absorption Spectrophotometer ($94,000)
2027/28 Buried Valve Maintenance ($100,000); Clean Raw Water and Trickling Filter Pump Station Wet Wells ($414,000)
2028/29 Maintenance on Splitter Boxes, Gates, Valves, and Actuators ($200,000)
Location
WPC Facility; four miles south of Highway 30, east of I nterstate 35
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering
Construction & Equipment 858,000 144,000 514,000 200,000
Total 858,000 144,000 514,000 200,000
Financing:
Sewer Utility Fund 858,000 97,000 514,000 200,000
Water Utility Fund 47,000
Total 858,000 144,000 514,000 200,000
Program - Activity: Department: Account Number:
Utilities - WPC Facility Water and Pollution Control
55 191
Lift Station Improvements Project Status: Cost Change Scope Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
This project includes periodic maintenance and repair of the City’s wastewater lift stations.
Comments
The project in FY 2025/26 will connect all five of the City’s wastewater lift stations to the Water Pollution Control Facility using a cellular connection. It will bring
back data such as wet well level, alarm status, pump run times, and other information that is important to the plant operators. The existing system uses land lines
and only relays alarms via voice message to the plant’s main telephone number. The proposed system would transmit data every 15 minutes and connect into the
plant SCADA system, giving the operators a better picture of what is happening in the stations and would prevent unnecessary callouts during off-shift hours. This
project will also include the installation of a wireless flow monitoring device that can be mounted anywhere in the collection system, providing flow information to
both the plant operators and the Public Works operations staff. If the system works as envisioned, additional units would be budgeted in future years.
The FY 2026/27 work is to replace the aging pumps, piping, valves, manhole hatch, and controls at the Freel Drive lift station.
The FY 2028/29 project will remove the Northwood Lift station and replace it with a gravity sewer. Where feasible, replacing a lift station with a gravity sewer
eliminates maintenance needs, eliminates the need for electricity to pump the wastewater, and reduces the risk of sewer overflows due to failures of mechan ical
equipment. The Northwood station serves a small number of homes and no additional development (or flow) is expected for the area.
Location
Multiple lift stations across the city
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 71,000 38,000 33,000
Construction & Equipment 715,000 100,000 287,000 328,000
Total 786,000 100,000 325,000 361,000
Financing:
Sewer Utility Fund 786,000 100,000 325,000 361,000
Total 786,000 100,000 325,000 361,000
Program - Activity: Department: Account Number:
Utilities - WPC Facility Water and Pollution Control
56
192
Clarifier Maintenance Project Status: No Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
This project includes repainting the steel structures of the Primary (3 of 4), Intermediate (2 of 2), and Final (2 of 2) Clarifiers. The coatings protect the steel
elements from the harsh conditions present both in the submerged portions of the clarifiers as well as at the air/water interface.
Comments
The structures were last repainted over a period of several years between 2005 and 20 12. The typical life of a recoating project is 15-20 years in this application.
The actual cost will depend on the condition of the coating system at the time of the project, and the scope could range from spot touch -ups to full blasting and
recoating. All of these structures will remain in service following the Nutrient Reduction project.
Location
WPC Facility; four miles south of Highway 30, east of Interstate 35
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Construction 750,000 750,000
Total 750,000 750,000
Financing:
Sewer Utility Fund 750,000 750,000
Total 750,000 750,000
Program - Activity: Department: Account Number:
Utilities - WPC Plant Water and Pollution Control
57 193
Water Distribution
Project/Funding Source Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Project:
Water System Improvements 13,250,000 2,050,000 2,050,000 2,500,000 3,900,000 2,750,000 59
Total Project Expenditures 13,250,000 2,050,000 2,050,000 2,500,000 3,900,000 2,750,000
Funding Sources:
Debt:
Water Utility Fund 13,250,000 2,050,000 2,050,000 2,500,000 3,900,000 2,750,000
Total Funding Sources 13,250,000 2,050,000 2,050,000 2,500,000 3,900,000 2,750,000
City of Ames, Iowa
Capital Improvements Plan
58
194
Water System Improvements Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This program provides for replacing aged water mains in areas that experience rusty water problems, generally caused by aged cast iron pipe (most often 4-inch
and 6-inch but also some larger mains such as 12-inch). It also provides for installing larger distribution mains in areas with 4-inch supply lines, transferring water
services from 4-inch water mains in streets where larger water mains exist, and abandoning 4-inch water mains. Eliminating duplicate water mains, where possible,
improves water flow and helps reduce rusty water. Installing larger distribution lines in areas that have a high concentration of 4 -inch supply lines and less than
desirable firefighting capacity (predominantly in the older areas of the community) provides larger supply quantities in rela tion to the current and proposed land uses,
in accordance with the Land Use Policy Plan. This program also includes projects to loop the water system to provide improved pressures, circulation, and redundancy
to the community. The improvements may also include areas with maintenance issues, such as those that experience a large number of water main breaks or the
replacement of leaking valves on larger water mains along major roadways where the complexity of the project encourages repla cement by a contractor.
Comments
Rusty water complaints highlight the continuing need to replace the aged 4-inch and 6-inch cast iron water mains in order to provide firefighting capacity and improved
water quality in the system. The system currently has 6.9 miles of active 4-inch water main (estimated replacement cost $12 million) and 32.5 miles of active, aged
6-inch cast iron water main (estimated cost $45 million). An estimated 186 active lead services (estimated cost of $1 million) are still connected to these older mains,
although records are unreliable, resulting in additional lead services being discovered over time. Improvements to these water mains will result in reduced
maintenance costs. Annual funding continues to be increased in this program to accelerate the replacement of utilities.
These public infrastructure projects are a high priority needed to continue improving the public water system to enhance water quality and firefighting capacity to the
community.
Location
Water system improvements and water service transfers will be completed at various locations in the community. Project locati ons will be coordinated with upcoming
roadway improvement projects to minimize construction impacts on neighborhoods.
The FY 2027/28 fiscal year includes a $1,400,000 project to extend a larger water main along E 13th Street to the Water Plant prior to the installation of additional
pumps at the new Water Plant.
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 1,932,500 280,000 280,000 375,000 585,000 412,500
Construction 11,317,500 1,770,000 1,770,000 2,125,000 3,315,000 2,337,500
Total 13,250,000 2,050,000 2,050,000 2,500,000 3,900,000 2,750,000
Financing:
Water Utility Fund 13,250,000 2,050,000 2,050,000 2,500,000 3,900,000 2,750,000
Total 13,250,000 2,050,000 2,050,000 2,500,000 3,900,000 2,750,000
Program - Activity: Department: Account Number:
Utilities - Water Distribution Public Works 510-8461-489
59 195
Sanitary Sewer System
Project/Funding Source Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Project:
Sanitary Sewer System Improvements 8,200,000 350,000 350,000 2,500,000 2,500,000 2,500,000 61
Clear Water Diversion 250,000 50,000 50,000 50,000 50,000 50,000 62
Total Project Expenditures 8,450,000 400,000 400,000 2,550,000 2,550,000 2,550,000
Funding Sources:
City:
Sewer Utility Fund 8,450,000 400,000 400,000 2,550,000 2,550,000 2,550,000
Total Funding Sources 8,450,000 400,000 400,000 2,550,000 2,550,000 2,550,000
City of Ames, Iowa
Capital Improvements Plan
60
196
Sanitary Sewer System Improvements Project Status: Scope Change Cost Decrease City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This is the annual program for rehabilitation and reconstruction of deficient sanitary sewers and deteriorated manholes at various locations throughout the City. Most
problem areas are in sewers that can be bundled into a construction package for cost efficiency, or in problem areas deeper t han City crews are equipped to handle.
This program provides for those repairs by outside firms. Activities include rehabilitating or replacing manholes, repairing, or lining pipe, and similar work. The goal
of this program is to identify and remove major sources of inflow/infiltration as a means of lowering the peak wet weather flow at the treatment plant.
Comments
System improvement locations have been identified through the Sanitary Sewer System Evaluation (SSSE) field investigation completed in 2012. Through manhole
inspections, smoke testing, and televising, severe structural defects (ratings of “4” or “5”) were identified as priorities within this program. It was originally estimated
that the system would need $25,700,000 in funding over 10 years to upgrade infrastructure with ratings of “4” or “5”. Since the program commenced in FY 2015/16,
however, construction costs have inflated at a higher rate than anticipated causing extensions to the timeframe. To date, $18,411,110 of improvements have taken
place and it is estimated that the $24,000,000 needed to upgrade the remaining “4” and “5” rated sewers. Sewer infrastructure continues to degrade following the
2012 evaluation causing additional sewers to need spot repairs and rehabilitation.
In order to minimize the impact on ratepayers the staff reduced nearly $9 million in the next two years. The following three years were reduced by roughly $1.1
million dollars each year. Staff anticipates finishing the substantial number of projects (approximately $15 million) that have encountered delays outside of the City’s
control.
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 1,500,000 500,000 500,000 500,000
Construction 6,700,000 350,000 350,000 2,000,000 2,000,000 2,000,000
Total 8,200,000 350,000 350,000 2,500,000 2,500,000 2,500,000
Financing:
Sewer Utility Fund 8,200,000 350,000 350,000 2,500,000 2,500,000 2,500,000
Total 8,200,000 350,000 350,000 2,500,000 2,500,000 2,500,000
Program - Activity: Department: Account Number:
Utilities - Sanitary Sewer Public Works 520-8542-489
61 197
Clear Water Diversion Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This annual program provides for the installation of sub-drain lines to collect footing drain discharge from sump lines on individual properties.
Clear water from footing drains contributes to overloading and backups in the sanitary sewer system, as well as increases in the volume of clean water that is
treated at the City’s Water Pollution Control facility. This program involves diverting footing drain discharges from the sanitary sewers to the City’s storm sewers.
This diversion results in lower volumes of clean water needing treatment at the Water Pollution Control facility, thereby decreasing operating and maintenance
costs at that facility. In addition, customers within the community should experience even fewer, less severe sanitary sewer backups.
Comments
Project locations are chosen where problem areas caused by discharge to the street are identified. These include locations where multiple existing discharge lines
may be connected and where a new collector line can connect a new discharge while providing the opportunity for future connections to be made.
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Construction 250,000 50,000 50,000 50,000 50,000 50,000
Total 250,000 50,000 50,000 50,000 50,000 50,000
Financing:
Sewer Utility Fund 250,000 50,000 50,000 50,000 50,000 50,000
Total 250,000 50,000 50,000 50,000 50,000 50,000
Program - Activity: Account Number:
Utilities - Sanitary Sewer Public Works 520-8585-489
62
198
Stormwater
Project/Funding Source Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Project:
Stormwater Erosion Control Program 5,000,000 750,000 1,250,000 750,000 850,000 1,400,000
Stormwater Improvement Program 3,250,000 650,000 650,000 650,000 650,000 650,000 65
Low Point Drainage Improvements 1,100,000 350,000 500,000 250,000 - - 66
Stormwater Quality Improvements 900,000 100,000 200,000 200,000 200,000 200,000 67
Stormwater Detention/Retention Maint 150,000 - - 150,000 - - 68
South Skunk River Improvements 600,000 - - - 600,000 - 69
Total Project Expenditures 11,000,000 1,850,000 2,600,000 2,000,000 2,300,000 2,250,000
Funding Sources:
Debt:
G.O. Bonds 600,000 - - - 600,000 -
City:
Stormwater Utility Fund 9,200,000 1,450,000 2,200,000 2,000,000 1,700,000 1,850,000
Other:
Grant Funds 1,200,000 400,000 400,000 - - 400,000
Total Funding Sources 11,000,000 1,850,000 2,600,000 2,000,000 2,300,000 2,250,000
City of Ames, Iowa
Capital Improvements Plan
63
64
199
Stormwater Erosion Control Program Project Status: Revenue Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This annual program provides for the stabilization of areas that have become eroded in streams, channels, swales, gullies, or drainage ways that are part of the
City’s stormwater system. This program provides a more permanent erosion control and will reduce recurring maintenance costs in these areas.
Comments
Following the floods of 2010, an Urban Stream Assessment was updated to rate the stream banks of each tributary of Ada Hayden, College Creek, Clear Creek,
Onion Creek, Worrell Creek, Ioway Creek, and the South Skunk River. This assessment identified areas where stabilization is a priority. As monitoring activities
associated with the National Pollutant Discharge Elimination System (NPDES) permit requirements continue, additional locations for future improvements will be
identified.
The State Revolving Fund (SRF) Sponsored Project funding previously designated for this program was a grant connected with SRF funding for the Sanitary Sewer
Rehabilitation Program. The Iowa Department of Natural Resources and Iowa Finance Authority is significantly changing this program. Therefore, the source of
revenue has been updated to reflect Water Quality Grants , which can be from federal, state, or non-profit programs.
Staff receives numerous communications from residents requesting these projects and asking for updates on the status. This is a high-priority program.
Location
2024/25 Clear Creek bank stabilization (west of North Dakota Avenue)
2025/26 Canterbury Court Waterway and Mortensen Pkwy/University Blvd (Gateway Hill Park)
2026/27 Ioway Creek (Stange Rd/Veenker Golf Course)
2027/28 Dayton Avenue (east side ditch along USDA Facility) and Worrell Creek (Ames Airport)
2028/29 Clear Creek bank stabilization and restoration (former Sands-McDorman property)
Stuart Smith Park has been identified for inclusion in the Capital Improvement Plans after this five-year period.
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 920,000 150,000 250,000 150,000 170,000 200,000
Construction 4,080,000 600,000 1,000,000 600,000 680,000 1,200,000
Total 5,000,000 750,000 1,250,000 750,000 850,000 1,400,000
Financing:
Stormwater Utility Fund 3,800,000 350,000 850,000 750,000 850,000 1,000,000
Water Quality Grant 1,200,000 400,000 400,000 400,000
Total 5,000,000 750,000 1,250,000 750,000 850,000 1,400,000
Program - Activity: Department: Account Number:
Utilities - Stormwater Public Works 560-8640-489
561-8640-489
64
200
Stormwater Improvement Program Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This annual program is to repair or replace deteriorated storm sewer pipes and intakes. Areas of concentration will be locations programmed for street improvements
and areas where structural deficiencies are identified.
Many existing intakes are brick or concrete and have experienced repeated “freeze/thaw” conditions during winters and springs. This repeated freeze/thaw action
causes bricks and mortar to deteriorate, resulting in collapsed intakes. This program provides for a proactive response by contractu ally repairing and replacing
intakes on a scheduled basis. In addition to the contractual work provided in this program, City crews provide immediate repair of those intakes that pose an
immediate concern for life, health, or safety.
Comments
Through citizen inquiries and storm sewer inspections by maintenance crews, staff has identified storm sewer structural deficiencies within the system. These include
areas where the pipe has cracked or is missing sections or pieces of pipe. This program provides funding to correct these deficiencies.
Completion of the Stormwater System Analysis will identify the need for additional improvements as part of the program. This could result in changes to this program
beginning in FY 2025/26.
The results of the 2023 Resident Satisfaction Survey showed stormwater drainage improvements being somewhat or very important to the 78% of respondents.
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 500,000 100,000 100,000 100,000 100,000 100,000
Construction 2,750,000 550,000 550,000 550,000 550,000 550,000
Total 3,250,000 650,000 650,000 650,000 650,000 650,000
Financing:
Stormwater Utility Fund 3,250,000 650,000 650,000 650,000 650,000 650,000
Total 3,250,000 650,000 650,000 650,000 650,000 650,000
Program - Activity: Department: Account Number:
Utilities - Stormwater Public Works 560-8642-489
65 201
Low Point Drainage Improvements Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This is the annual program for drainage improvements to decrease flooding at low points in the community. These improvements are not only focused on residential
street locations, but specifically on those locations most in need of the improvements as affected by standing water, localized flooding, and insufficient pipe capacity.
During heavy rainfall events, some areas become flooded and damage to private property occasionally occurs. This program provides for installation of dra inage
improvements to decrease this flooding at low points. These improvements may include construction of detention areas, new pip e systems, and replacement systems
to increase the ability to control the runoff so it can be carried away to downstream systems.
Comments
Addressing these drainage issues will reduce localized flooding problems on both public and private property. Fewer barricades will need to be set out in areas that
flood during heavy rains. Locations previously identified for improvements as part of this program, along with new areas for which complaints were received over the
past year, have been prioritized as shown below.
Staff receives numerous communications from residents requesting these projects and asking for updates on the status. Addressing these stormwater and localized
flooding concerns will continue to be a high priority based on significant feedback received as part of the Resident Satisfaction Survey.
Location
2024/25 South of Ken Maril Road (extend earthen berm behind 300/400 blocks) and Crystal drainage ditch (east of Crystal Street cul-de-sac)
2025/26 Sixth Street/Duff Avenue, 20th Street/Northwestern Avenue, South Bell Avenue/SE 16th Street, and Grove Avenue/River Oak Drive
2026/27 Duff Avenue/6th Street and Crystal Street (200 Block)
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 190,000 52,500 100,000 37,500
Construction 910,000 297,500 400,000 212,500
Total 1,100,000 350,000 500,000 250,000
Financing:
Stormwater Utility Fund 1,100,000 350,000 500,000 250,000
Total 1,100,000 350,000 500,000 250,000
Program - Activity: Department: Account Number:
Utilities - Stormwater Public Works 560-8653-489
66
202
Stormwater Quality Improvements Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This program includes water quality improvements and treatment for new development and re-development in the community. These improvements have been
incorporated into the Post Construction Stormwater Management Ordinance. This addresses removal of sediment and nutrients before they enter waterways such
as Ioway Creek and South Skunk River. This program includes treatment of the water quality volume from public impervious areas (e.g., streets and parking lots).
Comments
This program includes installation of bioretention cells, vegetated swales, native landscape and rain gardens, soil quality restoration, and other approved best
management practices at various locations across the community. These best management practices may be combined with street improvement projects. The
involvement of neighborhoods or adjacent landowners is sought to help with day-to-day maintenance and stream restoration projects. Improvements are aligned
with the Iowa River Restoration Toolbox practices for natural channel design.
Locations
2024/25 Ada Hayden Sturges Tributary (construction)
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 135,000 15,000 30,000 30,000 30,000 30,000
Construction 765,000 85,000 170,000 170,000 170,000 170,000
Total 900,000 100,000 200,000 200,000 200,000 200,000
Financing:
Stormwater Utility Fund 900,000 100,000 200,000 200,000 200,000 200,000
Total 900,000 100,000 200,000 200,000 200,000 200,000
Program - Activity: Department: Account Number:
Utilities - Stormwater Public Works 560-8601-489
67 203
Stormwater Detention/Retention Maintenance Program Project Status: No Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
In accordance with the Municipal Code, new developments within the community are required to provide stormwater management quantity control. This means
maintaining stormwater runoff discharges at pre-developed conditions through the use of extended detention and/or retention.
Through establishment of developers’ agreements, the City of Ames has accepted responsibility for the long -term maintenance of many of these facilities in residential
areas. As these facilities age, sediment accumulates, volunteer vegetation becomes more prevalent, erosion occurs, and structures ne ed to be improved. This
annual program addresses those concerns.
Comments
As part of the post-construction stormwater management ordinance, commercial and industrial landowners are now responsible to maintain their own stormwater
facilities. This ordinance also provides for the homeowner’s association or residential development owner to maintain all water quality features. However, the City is
responsible for long-term maintenance of the regional detention facilities that provide water quantity control.
Location
2026/27 Ada Hayden wetlands
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 30,000 30,000
Construction 120,000 120,000
Total 150,000 150,000
Financing:
Stormwater Utility Fund 150,000 150,000
Total 150,000 150,000
Program - Activity: Department: Account Number:
Utilities - Stormwater Public Works
68
204
South Skunk River Improvements Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
A comprehensive Flood Mitigation Study was completed following the floods of 2010, and in 2013 the City Council approved a series of flood mitigation measures.
These included discrete elements targeted at undertaking a “stream restoration” of Ioway Creek, working with the Iowa Department of Transportation (IDOT) to
improve the conveyance capacity of the U.S. Highway 30 bridge, working through the Ioway Creek Watershed Management Authority to pursue flood mitigation
alternatives in the upper reaches of the watershed, and conducting a workshop to review and discuss the range of possible flo odplain regulatory approaches.
Comments
The IDOT has programmed improvements to the U.S. Highway 30 bridge in the coming years, with a winter 2024 bid letting and construction over several years.
Due to river capacity constraints with the U.S. Highway 30 bridges, the design of SE 16th Street and bridge was established to overtop with a 50-year flood event.
Considering the IDOT’s plans to move forward with capacity changes, a study to increase capacity at the SE 16th Street bridge is being performed.
Location
2027/28 SE 16th Street Bridge (increasing drainage capacity)
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 100,000 100,000
Construction 500,000 500,000
Total 600,000 600,000
Financing:
GO Bonds 600,000 600,000
Total 600,000 600,000
Program - Activity: Department: Account Number:
Utilities - Stormwater Public Works
69 205
Utilities - Resource Recovery
Project/Funding Source Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Project:
Resource Recovery System Improvements 1,933,000 650,000 359,000 389,000 274,000 261,000 71
Total Project Expenditures 1,933,000 650,000 359,000 389,000 274,000 261,000
Funding Sources:
Debt:
Resource Recovery Fund 1,933,000 650,000 359,000 389,000 274,000 261,000
Total Funding Sources 1,933,000 650,000 359,000 389,000 274,000 261,000
City of Ames, Iowa
Capital Improvements Plan
70
206
Resource Recovery System Improvements Project Status: Scope Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This program is to purchase new and replacement components and equipment at the City’s Resource Recovery Plant. Also included is funding for materials for two
annual preventive maintenance projects involving replacement of the rotary disc screen rollers (RDS) and chains and rebuilding the C-1 conveyor. Resource
Recovery personnel perform the work to complete the preventive maintenance projects.
Comments
2024/25 Preventive maintenance materials for replacement of #1 mill armored teeth and counter combs ($80,000); RDS rollers and chains ($70,000); new counter
comb door for #1 mill ($65,000); #2 mill hammers, hammer shafts, grates ($70,000); replace C-2 belt ($28,000); switchgear cleaning and maintenance
($30,000); #2 mill hopper rebuild ($15,000); mobile trailer for recycling ($20,000); roll offs for recycling ($52,000); recycling bins ($20,000); lay down area
for yard trimmings and recycling ($200,000)
2025/26 Preventive maintenance materials for replacement of #1 mill armored teeth and counter combs ($68,000); RDS rollers and chains ($75,000); #2 mill
hammers, hammer shafts, grates ($71,000); #1 mill replacement rotor ($65,000); switchgear cleaning and maintenance ($30,000); #2 mill hopper
replacement ($50,000)
2026/27 Preventive maintenance materials ($389,000)
2027/28 Preventive maintenance materials ($274,000)
2028/29 Preventive maintenance materials ($261,000)
All these projects are necessary for on-going maintenance of the Plant. The scope change is due to adding projects in FY 2024/25 to expand support and promote
the new recycling initiative. Therefore, these may significantly change due to the future plans adopted by City Council for handing municipal solid waste and recycling
materials. As part of our Climate Action Plan, Staff continues to explore alternative approaches to current waste -to-energy system.
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
System Improvements 1,933,000 650,000 359,000 389,000 274,000 261,000
Total 1,933,000 650,000 359,000 389,000 274,000 261,000
Financing:
Resource Recovery Fund 1,933,000 650,000 359,000 389,000 274,000 261,000
Total 1,933,000 650,000 359,000 389,000 274,000 261,000
Program - Activity: Department: Account Number:
Utilities - Resource Recovery Public Works 590-9003-489
71 207
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72
208
TRANSPORTATION
TRANSPORTATION
209
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210
Transportation
Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Expenditures
Street Improvements 56,105,000 4,305,000 11,775,000 16,125,000 12,775,000 11,125,000 74
Shared Use Path System 5,880,000 800,000 1,520,000 1,260,000 1,050,000 1,250,000 86
Traffic Improvements 17,278,000 4,104,000 6,620,000 2,254,000 1,525,000 2,775,000 91
Street Rehabilitation 3,150,000 630,000 530,000 580,000 580,000 830,000 98
Transit System 20,103,289 1,170,268 5,885,846 4,675,203 4,726,127 3,645,845 103
Airport 21,674,000 1,795,000 7,645,500 7,558,500 4,145,000 530,000 109
Total Expenditures 124,190,289 12,804,268 33,976,346 32,452,703 24,801,127 20,155,845
Funding Sources:
Debt:
G.O. Bonds 50,372,396 1,156,100 12,744,040 14,357,256 11,585,000 10,530,000
G.O. Bonds (previously issued) 1,491,000 1,491,000 - - - -
Total Debt Funding 51,863,396 2,647,100 12,744,040 14,357,256 11,585,000 10,530,000
City: Road Use Tax 12,183,204 2,641,900 2,911,460 2,069,844 2,030,000 2,530,000 Local Option Sales Tax 4,785,000 775,000 910,000 1,000,000 1,050,000 1,050,000 Water Utility Fund 300,000 - 75,000 75,000 75,000 75,000
Sewer Utility Fund 300,000 - 75,000 75,000 75,000 75,000
Stormwater Utility Fund 200,000 - 50,000 50,000 50,000 50,000
Transit Fund 5,898,030 596,000 1,691,096 1,356,230 1,334,015 920,689
Airport Improvements Fund 600,000 155,000 115,000 25,000 305,000 -
Total City Funding 24,266,234 4,167,900 5,827,556 4,651,074 4,919,015 4,700,689
Other: MPO/STP Funds 11,004,000 2,934,000 1,790,000 2,400,000 1,680,000 2,200,000 Federal/State Grants 21,051,159 2,320,268 7,464,250 4,669,373 3,872,112 2,725,156 Federal Aviation Administration 16,005,500 735,000 6,150,500 6,375,000 2,745,000 -
Total Other Funding 48,060,659 5,989,268 15,404,750 13,444,373 8,297,112 4,925,156
Total Funding Sources 124,190,289 12,804,268 33,976,346 32,452,703 24,801,127 20,155,845
City of Ames, Iowa
Capital Improvements Plan
73 211
Street Improvements
Project/Funding Source Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Project:
South 16th Street Roadway Widening 3,555,000 3,555,000 - - - - 75
Collector Street Pavement Improvements 5,950,000 750,000 2,200,000 1,500,000 1,500,000 - 76
Asphalt Street Pavement Improvements 14,400,000 - 4,000,000 2,900,000 4,500,000 3,000,000 77
Concrete Pavement Improvements 9,750,000 - 3,600,000 3,350,000 1,300,000 1,500,000 78
Seal Coat Pavement Improvements 3,650,000 - 1,000,000 900,000 750,000 1,000,000 79
Alley Pavement Improvements Program 1,600,000 - 400,000 400,000 400,000 400,000 80
Downtown Street Pavement Improvements 250,000 - 250,000 - - - 81
Right-of-Way Restoration 1,300,000 - 325,000 325,000 325,000 325,000 82
Arterial Street Pavement Improvements 7,900,000 - - 3,000,000 2,400,000 2,500,000 83
CyRide Route Pavement Improvements 6,000,000 - - 2,000,000 1,600,000 2,400,000 84
Campustown Public Improvements 1,750,000 - - 1,750,000 - - 85
Total Project Expenditures 56,105,000 4,305,000 11,775,000 16,125,000 12,775,000 11,125,000
Funding Sources:
Debt:
G.O. Bonds 43,220,000 - 10,050,000 13,400,000 10,770,000 9,000,000
G.O. Bonds (previously issued) 1,491,000 1,491,000 - - - -
Total Debt Funding 44,711,000 1,491,000 10,050,000 13,400,000 10,770,000 9,000,000
City:
Road Use Tax 500,000 - 125,000 125,000 125,000 125,000
Water Utility Fund 300,000 - 75,000 75,000 75,000 75,000
Sewer Utility Fund 300,000 - 75,000 75,000 75,000 75,000
Stormwater Utility Fund 200,000 - 50,000 50,000 50,000 50,000
Total City Funding 1,300,000 - 325,000 325,000 325,000 325,000
Other:
MPO/STP Funds 10,094,000 2,814,000 1,400,000 2,400,000 1,680,000 1,800,000
Total Funding Sources 56,105,000 4,305,000 11,775,000 16,125,000 12,775,000 11,125,000
City of Ames, Iowa
Capital Improvements Plan
74
212
South 16th Street Roadway Widening Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This project includes widening South 16th Street to four lanes from University Boulevard to Apple Place with turn lanes and traffic control improvements at Christensen
Drive & South Riverside Drive (both into Vet Med), culvert extension at Worrell Creek, and improved multi-use paths along the corridor.
Comments
This project includes the following components:
• Reconstruct the existing roadway and multi-use trail segment from University Boulevard to just east of Mulberry Boulevard
• Evaluate raising South 16th Street above the 100-year flood elevation
• Widen this segment of South 16th Street to four lanes, consistent with the segment of South 16th Street east to South Duff Avenue
• Extend the multi-use trails along the north and south sides of South 16th Street to University Boulevard ($378,200)
• Add traffic control signals at South Riverside Drive
The reconstruction segment lies within Iowa State University jurisdiction as an institutional road. This project will achieve the following Community Objectives:
• Complete the minor arterial linkage from University Boulevard to South Duff Avenue with consistent lane configuration, adequate capacity, and improved
safety
• Improve route resiliency during flood events
• Remove bottlenecks at Christensen Drive and South Riverside Drive, improving safety for turning traffic and corridor progression
• Improve efficiency of CyRide bus routes with improved corridor progression and possible bus turnouts at high ridership locatio ns
• Improve pedestrian capacity and safety by separating the multi-use trail from the roadway edge
• Expedites completion of the needed project
Active coordination with major stakeholders , including the College of Veterinary Medicine and the Department of Athletics, has been underway through internal
University processes.
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 325,000 325,000
Construction 3,230,000 3,230,000
Total 3,555,000 3,555,000
Financing:
G.O. Bonds (previously issued) 741,000 741,000
MPO/STP Funds 2,814,000 2,814,000
Total 3,555,000 3,555,000
Program - Activity: Department: Account Number:
Transportation - Street Improvements Public Works 320-8183-439
380-8183-439
381-8183-439 75 213
Collector Street Pavement Improvements Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification.
This is the annual program for reconstruction or rehabilitation of collector streets. Locations are chosen in accordance with the most current street condition
inventory.
Comments
Collector street pavement improvements result in lower street maintenance costs and less frequent repairs.
Location
2024/25 Oakland Street (Hawthorne Avenue to Franklin Avenue)
2025/26 Bloomington Road (GW Carver to Eisenhower Avenue)
2026/27 West Street (Crane Avenue to Hillcrest Avenue)
2027/28 Wheeler Street (Hoover Avenue to Roy Key Avenue)
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 1,165,000 125,000 440,000 300,000 300,000
Construction 4,785,000 625,000 1,760,000 1,200,000 1,200,000
Total 5,950,000 750,000 2,200,000 1,500,000 1,500,000
Financing:
G.O. Bonds 3,800,000 800,000 1,500,000 1,500,000
G.O. Bonds (previously issued) 750,000 750,000
MPO/STBG Funds 1,400,000 1,400,000
Total 750,000 2,200,000 1,500,000 1,500,000
Program - Activity: Department: Account Number:
Transportation - Street Improvements Public Works 381-8132-439
382-8132-439
383-8132-439
76
5,950,000
214
Asphalt Street Pavement Improvements Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This is the annual program for reconstruction and resurfacing (rehabilitation) of asphalt streets that are typically located within residential neighborhoods. Streets
within residential subdivisions have been installed using full-depth asphalt pavement since mid-1970. Full-depth reconstruction of these streets becomes
necessary when structural pavements fail. However, rehabilitation of existing asphalt streets is possible where the base asphalt layer is solid but the surface layer
has failed.
This program was created in accordance with City Council’s goal of strengthening our neighborhoods.
Comments
Reconstructing or resurfacing these streets reduces ongoing maintenance costs and provides more serviceable roadways for our residents.
Location
2025/26 Hillcrest Avenue, Ellis Street, Kentucky Avenue, Illinois Avenue, Indiana Avenue, Oklahoma Drive and Delaware Avenue (North Dakota Avenue to
Ontario Street)
2026/27 Toronto Street (North Dakota Avenue to Garfield Avenue), Garfield Avenue (north and south of Ontario Street), Woodstock Avenue, and Windsor
Court
2027/28 Truman Place, Regency Court, Onyx Street, Southdale Drive, and Clemens Boulevard (S. Dakota Avenue to Wilder Avenue)
2028/29 Dickinson Avenue (Mortensen Avenue south through circle), Green Hills Drive (Oakwood Rd to Red Oak Drive), Red Oak Drive/Circle, White Oak
Drive/Circle, Burr Oak Circle, Jefferson Street/Circle, Garner Avenue/Circle, Nixon Avenue/Circle
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 2,160,000 600,000 435,000 675,000 450,000
Construction 12,240,000 3,400,000 2,465,000 3,825,000 2,550,000
Total 14,400,000 4,000,000 2,900,000 4,500,000 3,000,000
Financing:
G.O. Bonds 14,400,000 4,000,000 2,900,000 4,500,000 3,000,000
Total 14,400,000 4,000,000 2,900,000 4,500,000 3,000,000
Program - Activity: Department: Account Number:
Transportation - Street Improvements Public Works
77 215
Concrete Pavement Improvements Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This annual program rehabilitates or reconstructs concrete street sections that have deteriorated in order to prevent premature breakdown of the pavement. This
work provides enhanced rideability for the City’s residents and visitors.
Comments
These improvements reduce ongoing maintenance and repairs needed on the City’s streets. The Clark Avenue project in FY 2025/26 will include using post-mounted
signs ($10,000) indicating that the corridor is a shared bicycle facility.
Location
2025/26 Campus Avenue (Lincoln Way to Oakland Street), Sunset Drive (Ash Avenue to Beach Avenue), and Clark Avenue (Ninth Street to 13th Street)
2026/27 North Loop Drive, 9th Street (Roosevelt Avenue to Grand Avenue), Gaskill Drive (250 ft south of Friley Rd. to Country Club Blvd.), and Crawford
Avenue (end to E 9th Street)
2027/28 6th Street (Clark Avenue to Duff Avenue)
2028/29 7th Street (Grand Avenue to Burnett Avenue)
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 1,645,000 720,000 500,000 200,000 225,000
Construction 8,105,000 2,880,000 2,850,000 1,100,000 1,275,000
Total 9,750,000 3,600,000 3,350,000 1,300,000 1,500,000
Financing:
G.O. Bonds 9,750,000 3,600,000 3,350,000 1,300,000 1,500,000
Total 9,750,000 3,600,000 3,350,000 1,300,000 1,500,000
Program - Activity: Department: Account Number:
Transportation - Street Improvements Public Works
78
216
Seal Coat Street Pavement Improvements Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This is the annual program for removal of built -up seal coat from streets with asphalt surface. This program restores surface texture, corrects structural
deficiencies, removes built-up seal coat, and prevents deterioration of various streets. This resurfacing process results in better riding surfaces, incr eased safety
with improved surface texture, and increased life expectancy of streets.
Built-up seal coat on streets causes excess crown which results in vehicles dragging at driveway entrances. Complete removal of thi s built-up seal coat allows for
repairs to curbs and gutters and placement of four inches of more permanent asphalt surface.
Comments
The areas to be resurfaced are chosen each spring based on the current street condition inventory and funding availability . Funding for this program may vary from
year to year to maintain a consistent overall bonding level issue each year over five years. Cost estimates include funding for concrete curb and gutter repairs that
need to be made prior to street asphalt being placed, as well as pedestrian improvements to meet the most recent state and federal accessibility requirements.
Street maintenance operation costs for patching will be reduced for the streets involved in this program.
Respondents to the 2023 Residential Satisfaction Survey indicated that reconstructing existing streets is their top capital improvement priority with 89% indicating
this is somewhat or very important. Most local streets with poorer than average pavement conditions were constructed in seal coat and are now in need of
reconstruction.
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 647,500 200,000 135,000 112,500 200,000
Construction 3,002,500 800,000 765,000 637,500 800,000
Total 3,650,000 1,000,000 900,000 750,000 1,000,000
Financing:
G.O. Bonds 3,650,000 1,000,000 900,000 750,000 1,000,000
Total 3,650,000 1,000,000 900,000 750,000 1,000,000
Program - Activity: Department: Account Number:
Transportation - Street Improvements Public Works
79 217
Alley Pavement Improvements Program Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This program is to reconstruct existing paved alleys w here the structural integrity of the existing pavement has diminished beyond repair. These alleys are primarily
in the vicinity south of Downtown. However, projects that are part of this CIP program may be community-wide if the adjacent properties (or the City) have
previously paid for installation of the existing pavement.
Comments
This program was introduced in 2021 with FY 2022/23 being the first construction year .
Location
2025/26 Alley south of Lincoln Way (S. Sherman Avenue to S. Kellogg Avenue)
2026/27 Alley south of Lincoln Way (Washington Avenue to S. Walnut Avenue)
2027/28 Alley south of Lincoln Way (S. Duff Avenue to S. Sherman Avenue)
2028/29 Alley south of Lincoln Way (S. Kellogg Avenue to Washington Avenue)
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 320,000 80,000 80,000 80,000 80,000
Construction 1,280,000 320,000 320,000 320,000 320,000
Total 1,600,000 400,000 400,000 400,000 400,000
Financing:
G.O. Bonds 1,600,000 400,000 400,000 400,000 400,000
Total 1,600,000 400,000 400,000 400,000 400,000
Program - Activity: Department: Account Number:
Transportation - Street Improvements Public Works
80
218
Downtown Street Pavement Improvements Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This annual program is for the rehabilitation or reconstruction of streets and alleys within the downtown area. This area stretches from Lincoln Way to 7th Street
and from Grand Avenue to Duff Avenue. These projects involve rehabilitation or reconstruction of street pavements, storm and sanitary sewers, and streetscapes.
The program addresses the recommendations of the Downtown Improvements Study for the side streets in the downtown area.
Comments
Improvements to the streets and alleys in the downtown area will enhance the downtown business district.
Location
2025/26 East/west alley north of Lincoln Way (Sherman Avenue to Kellogg Avenue)
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 35,000 35,000
Construction 215,000 215,000
Total 250,000 250,000
Financing:
G.O. Bonds 250,000 250,000
Total 250,000 250,000
Program - Activity: Department: Account Number:
Transportation - Street Improvements Public Works
81 219
Right-Of-Way Restoration Project Status: Cost Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
In recent years, staff has continued to observe and analyze restoration of the right-of-way areas associated with CIP projects. Some areas have been restored with
sod, while other areas have been restored using seed or dormant seed. Restoration appears to depend on the weather at the time of installation. In areas where
vegetation is not anticipated to be successful, other forms of restoration may be used, such as pervious pavement or standard concrete.
Instead of including restoration as a subcontract in each CIP individual project as was done in the past, this program facilitates more successful restoration through
a separate contract with a contractor that specializes in vegetation establishment.
Comments
Conditions for each restoration area are considered independently to select the appropriate and sustainable alternative. Restoration examples include sod, native
turf, and pervious and standard colored/stained concrete.
Carryover funds are adequate to fund the programmed work in FY 2024/25.
Location
Various locations (coordinated with Public Works streets and utility projects)
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 160,000 40,000 40,000 40,000 40,000
Construction 1,140,000 285,000 285,000 285,000 285,000
Total 1,300,000 325,000 325,000 325,000 325,000
Financing:
Road Use Tax 500,000 125,000 125,000 125,000 125,000
Water Utility Fund 300,000 75,000 75,000 75,000 75,000
Sewer Utility Fund 300,000 75,000 75,000 75,000 75,000
Stormwater Utility Fund 200,000 50,000 50,000 50,000 50,000
Total 1,300,000 325,000 325,000 325,000 325,000
Program - Activity: Department: Account Number:
Transportation - Street Improvements Public Works Various
82
220
Arterial Street Pavement Improvements Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This annual program utilizes current repair and reconstruction techniques to improve the City’s arterial streets with asphalt or concrete. These pavement
improvements are needed to restore structural integrity, serviceability and rideability. Targeted streets are reaching a poin t of accelerated deterioration, but by
improving the streets prior to excessive problems the service life can be extended before complete reconstruction becomes necessary.
Comments
Improving these streets proactively reduces maintenance costs, thereby allowing for additional and earlier maintenance of other streets.
Location
2026/27 East Lincoln Way (Duff Avenue to S Skunk River)
2027/28 East 13th Street (McCormick Avenue to Dayton Avenue) and Duff Avenue (6th Street to 13th Street)
2028/29 Duff Avenue (20th Street to Northwood Drive)
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 1,300,000 500,000 400,000 400,000
Construction 6,600,000 2,500,000 2,000,000 2,100,000
Total 7,900,000 3,000,000 2,400,000 2,500,000
Financing:
G.O. Bonds 2,020,000 600,000 720,000 700,000
MPO/STP Funds 5,880,000 2,400,000 1,680,000 1,800,000
Total 7,900,000 3,000,000 2,400,000 2,500,000
Program - Activity: Department: Account Number:
Transportation - Street Improvements Public Works
83 221
Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
This is the annual program for pavement improvements to streets that are or previously were used as bus routes.
Some of these streets were not designed or built for continuous bus loading; but when the streets were designated as bus routes, accelerated deterioration of the
street surfaces occurred. These pavement improvements will restore street sections that carry these heavier vehicles and/or higher traffic volumes.
Comments
Improving these streets now will reduce ongoing maintenance needs and improve rideability for our residents and visitors. This in turn will allow for additional and
earlier maintenance of other streets, which will prolong their useful life.
Location
2026/27 Lincoln Way (Beach Avenue to Hayward Avenue)
2027/28 Bloomington Road (Hoover Avenue to Eisenhower Avenue)
2028/29 16th Street (Grand Avenue to Ridgewood Avenue)
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 900,000 300,000 200,000 400,000
Construction 5,100,000 1,700,000 1,400,000 2,000,000
Total 6,000,000 2,000,000 1,600,000 2,400,000
Financing:
G.O. Bonds 6,000,000 2,000,000 1,600,000 2,400,000
Total 6,000,000 2,000,000 1,600,000 2,400,000
Program - Activity: Department: Account Number:
Transportation - Street Improvements Public Works
84
CyRide Route Pavement Improvements
Description/Justification
222
Campustown Public Improvements Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This project includes public infrastructure improvements along Chamberlain Street (Lynn Avenue to Hayward Avenue), continuing street and utility improvements
completed in the area. The project will involve sanitary sewer, storm sewer, and roadway pavement improvements. The project design will incorporate public
outreach.
Comments
The pavement conditions along Chamberlain Street demonstrate the need to complete reconstruction/rehabilitation to restore structural integrity of the roadway.
During design of the project, further analysis of drainage conditions in the area will be completed to determine extents of s torm sewer upgrades needed in the area.
The 100-block of Welch Avenue was reconstructed with utility system replacements, addition of bike lanes and water quality improvement tree trenches in 2020.
The 200-block of Welch Avenue is currently under design for pavement reconstruction and utility system replacements with construction in 2024/25 to coordinate
with special events planned in the area.
Location
2026/27 Chamberlain Street (Lynn Avenue to Hayward Avenue)
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 350,000 350,000
Construction 1,400,000 1,400,000
Total 1,750,000 1,750,000
Financing:
G.O. Bonds 1,750,000 1,750,000
Total 1,750,000 1,750,000
Program - Activity: Department: Account Number:
Transportation - Street Improvements Public Works
85 223
Shared Use Path System
Project/Funding Source Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Project:
Shared Use Path System Expansion 2,650,000 375,000 825,000 450,000 500,000 500,000 88
Multi-Modal Roadway Improvements 1,205,000 125,000 320,000 360,000 100,000 300,000 89
Shared Use Path Maintenance 2,025,000 300,000 375,000 450,000 450,000 450,000 90
Total Project Expenditures 5,880,000 800,000 1,520,000 1,260,000 1,050,000 1,250,000
Funding Sources:
City:
Local Option Sales Tax 4,285,000 675,000 810,000 900,000 950,000 950,000
Road Use Tax 1,205,000 125,000 320,000 360,000 100,000 300,000
Total City Funding 5,490,000 800,000 1,130,000 1,260,000 1,050,000 1,250,000
Other:
MPO/STP Funds 390,000 - 390,000 - - -
Total Funding Sources 5,880,000 800,000 1,520,000 1,260,000 1,050,000 1,250,000
City of Ames, Iowa
Capital Improvements Plan
86
224
Shared Use Path Summary
Project by Activity Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Street Improvements:
South 16th Street Roadway Widening 378,200 378,200 - - - - 76
Concrete Pavement Improvements 10,000 - 10,000 - - - 85
Campustown Public Improvements 325,000 - - 325,000 - - 75
Total Street Improvement Projects 713,200 378,200 10,000 325,000 - -
Shared Use Path System:
Shared Use Path System Expansion 2,650,000 375,000 825,000 450,000 500,000 500,000 88
Multi-Modal Roadway Improvements 1,205,000 125,000 320,000 360,000 100,000 300,000 89
Shared Use Path Maintenance 2,025,000 300,000 375,000 450,000 450,000 450,000 90
Total Shared Use Path Projects 5,880,000 800,000 1,520,000 1,260,000 1,050,000 1,250,000
Traffic Improvements:
Traffic System Capacity Improvements 150,000 - 150,000 - - - 93
Traffic Signal Program 125,000 25,000 25,000 25,000 25,000 25,000 94
Total Traffic Improvement Projects 275,000 25,000 175,000 25,000 25,000 25,000
Total Shared Use Path Projects 6,868,200 1,203,200 1,705,000 1,610,000 1,075,000 1,275,000
Average Expenditure/Fiscal Year 1,373,640
City of Ames, Iowa
Capital Improvements Plan
87 225
Shared Use Path System Expansion Project Status: Delayed Cost Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This program provides for construction of shared use paths on street rights -of-way, adjacent to streets, and through greenbelts. The City’s Long-Range Transportation
Plan (LRTP) identifies those paths that separate bicycle traffic from higher-speed automobile traffic.
Comments
The projects included in this program are subject to acquiring voluntary easements from property owners. Construction of certain segments are contingent upon
acquisition of land. Ongoing shared use path maintenance costs will increase as these new shared use paths are added across the City.
Location
2024/25 Skunk River (South Duff trail connection along Billy Sunday Road $350,000); Moore Memorial Park to Ioway Creek Trail Design ($25,000)
2025/26 South Dayton Avenue (East Lincoln Way to Southeast 16th Street $725,000); Moore Memorial Park to Ioway Creek Trail Construction ($100,000)
2026/27 Mortensen Road path (Dickinson Road to South Dakota Ave $190,000); South Duff path (S. 5th Street to S. 3rd Street $260,000)
2027/28 Location to be determined in Bicycle & Pedestrian Master Plan finalization ($500,000)
2028/29 24th Street path (Grand Avenue to Duff Avenue $500,000)
The cost estimate for the 24th Street Path has increased from $400,000 to $500,000. It has been delayed t o be coordinated with the FY 2028/29 Traffic System
Capacity Improvements project at 24th Street and Grand Ave.
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 610,000 115,000 145,000 150,000 100,000 100,000
Construction 2,040,000 260,000 680,000 300,000 400,000 400,000
Total 2,650,000 375,000 825,000 450,000 500,000 500,000
Financing:
Local Option Sales Tax 2,260,000 375,000 435,000 450,000 500,000 500,000
MPO/STP Funds 390,000 390,000
Total 2,650,000 375,000 825,000 450,000 500,000 500,000
Program - Activity: Department: Account Number:
Transportation - Shared Use Paths Public Works 030-8802-439
030-8877-439
88
226
Multi-Modal Roadway Improvements Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
Multi-modal transportation refers to the variety of modes used by Ames residents to travel the transport system. The modes specifically addressed in this program
include bicycling and automobiles.
This program is aimed at improving the roadway to create a safer interaction between these two modes using alternatives such as improved crossing visibility at
intersections, bike detection, and on-street facilities (e.g. bike lanes and sharrows). Bike lanes consist of a portion of the roadway designated by striping, signing,
and pavement markings for the preferential or exclusive use of bicyclists. Sharrows, also known as shared lane markings, are markings used in lanes shared by
bicycles and motor vehicles when a travel lane is too narrow to provide a standard width bike lane. Bike detection improvements include retrofitting signalized
intersections to radar detection to facilitate the movement of bicycles. These improvements retrofit existing streets to provide a useful and appropriate route of travel
for these popular modes used by Ames residents.
Locations
2024/25 Enhanced intersection crossings: Various locations requiring bicycle and pedestrian detection at arterial street crossings
2025/26 University Boulevard and Lincoln Way (protected intersection improvements)
2026/27 Wilder Boulevard (mini-roundabout corridor improvement)
2027/28 Bloomington Road and Fletcher Boulevard (enhanced pedestrian crossing)
2028/29 Location to be determined in Bicycle & Pedestrian Master Plan finalization
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 175,000 45,000 60,000 20,000 50,000
Construction 1,030,000 125,000 275,000 300,000 80,000 250,000
Total 1,205,000 125,000 320,000 360,000 100,000 300,000
Financing:
Road Use Tax 1,205,000 125,000 320,000 360,000 100,000 300,000
Total 1,205,000 125,000 320,000 360,000 100,000 300,000
Program - Activity: Department: Account Number:
Transportation - Shared Use Paths Public Works 060-8821-439
89 227
Shared Use Path Maintenance Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
The City’s shared use path recreational and transportation system has continued to expand throughout the community. These shared use paths were typically
constructed with five inches of asphalt or concrete pavement. Structural failure, drainage problems, and vegetation infringement are several causes for the need to
improve these pavements. This annual program provides for those improvements.
Comments
The pavement management system for shared use paths is used to guide maintenance activities to segments that are in need of repair. This inventory aids in
prioritizing those segments throughout the community.
Spot repairs that are identified will be prioritized by severity of the needed repair and then addressed through the annual operations budget. Improvements to the
shared use path pavements will enhance the safety and usability of the transportation/recreational system and improve the aesthetics of the right -of-way. Newer
rehabilitation techniques such as mastic joint repair and micro-surface treatments are being utilized as a part of this program.
Beginning in FY 2023/24, funding incrementally increases to $450,000 annually. This will provide for a system-wide maintenance schedule of joint sealing and
surface slurry seal every five years, along with scheduled overlay and reconstruction for every path.
Locations
Various locations throughout Ames will be identified using pavement management data and user feedback.
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 292,000 43,000 54,000 65,000 65,000 65,000
Construction 1,733,000 257,000 321,000 385,000 385,000 385,000
Total 2,025,000 300,000 375,000 450,000 450,000 450,000
Financing:
Local Option Sales Tax 2,025,000 300,000 375,000 450,000 450,000 450,000
Total 2,025,000 300,000 375,000 450,000 450,000 450,000
Program - Activity: Department: Account Number:
Transportation - Shared Use Paths Public Works 030-8811-439
90
228
Transportation - Traffic Improvements
Project/Funding Source Total 2025/26 2026/27 2027/28 2028/29 Page
Project:
Intelligent Transportation System Program 6,710,000 2,795,000 1,359,000 - - 92
Traffic System Capacity Improvements 6,190,000 3,070,000 120,000 750,000 1,500,000 93
Traffic Signal Program 2,353,000 480,000 500,000 500,000 500,000 94
Accessibility Enhancements Program 1,000,000 200,000 200,000 200,000 200,000 95
Metropolitan Transportation Plan Update 650,000 - - - 500,000 96
Regional Transportation Count Program 375,000 75,000 75,000 75,000 75,000 97
Total Project Expenditures 17,278,000 6,620,000 2,254,000 1,525,000 2,775,000
Funding Sources:
Debt:
G.O. Bonds 3,542,396 1,887,540 178,756 - 1,000,000
City:
Road Use Tax 7,328,204 1,936,460 1,004,844 1,225,000 1,275,000
Local Option Sales Tax 500,000 100,000 100,000 100,000 100,000
Other:
MPO Planning Funds 520,000 - - - 400,000
Federal/State Grants 5,387,400 2,696,000 970,400 200,000 -
Total Other Funding 5,907,400 2,696,000 970,400 200,000 400,000
Total Funding Sources 17,278,000 6,620,000 2,254,000 1,525,000 2,775,000
City of Ames, Iowa
Capital Improvements Plan
91
Total City Funding 7,828,204
2024/25
2,556,000
750,000
373,000
200,000
150,000
75,000
4,104,000
476,100
1,886,900
100,000
1,986,900
120,000
1,521,000
1,641,000
4,104,000
2,036,460 1,104,844 1,325,000 1,375,000
229
Intelligent Transportation System Program Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
The 2040 Ames Area Long Range Transportation Plan (LRTP) took effect in late 2015. That plan identified a wide range of transportation improvements, including
projects that utilize technology referred to as Intelligent Transportation Systems (ITS). Traffic adaptive systems are a form of ITS infrastructure that conduct real-
time optimization of traffic and pedestrian flow at signalized intersections. Traffic adaptive systems provide a significant improvement in efficiency and will provide
reliable travel times during all times of the day. The 2045 LRTP shows the completion of the program with the sixth and final phase. Traffic signal/flow improvements
rank as one of the highest priority areas (82%) from the 2023 Ames Resident Satisfaction Survey.
Location
2024/25 Phase 4: Lincoln Way (Campustown & West Ames), South Dakota Avenue, Mortensen Road ($2,556,000)
2025/26 Phase 5: Bloomington Road, 24th Street, Stange Road, 13th Street, and North Dakota Avenue (NW Ames) ($2,795,000)
2026/27 Phase 6: South 16th Street; South Grand Avenue; South Dayton Avenue (network extensions/looping) ($1,359,000)
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 720,000 274,000 300,000 146,000
Construction 5,990,000 2,282,000 2,495,000 1,213,000
Total 6,710,000 2,556,000 2,795,000 1,359,000
Financing:
G.O. Bonds 1,022,396 476,100 367,540 178,756
Road Use Tax 1,200,204 558,900 431,460 209,844
ICAAP Grant Funds 4,487,400 1,521,000 1,996,000 970,400
Total 6,710,000 2,556,000 2,795,000 1,359,000
Program - Activity: Department: Account Number:
Transportation - Traffic Improvements Public Works 060-7514-439
320-7514-439
385-7514-439
92
230
Traffic System Capacity Improvements Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This program will address several issues identified in the 2045 Long Range Transportation Plan (LRTP). The 2045 LRTP identified several critical intersections that
were at or nearing capacity such that improvements were needed. This program will provide for the planning, design, and construction of those improvements.
Comments
All the locations except for the FY 2026/27 project were identified in the Grand Avenue Intersections Improvement Study that was accepted by City Council in
October 2022.
The FY 2028/29 project includes pavement reconstruction along 24th Street on both sides of Grand Avenue. This pavement reconstruction work was originally
programmed in the Arterial Street Pavement Improvements in the 2022-2027 CIP but was eliminated in the 2023-2028 CIP due to budget constraints.
Location
2024/25 13th Street and Grand Avenue intersection improvement (conceptual design and Right-of-Way)
2025/26 13th Street and Grand Avenue intersection improvement (construction) (shared use path portion $150,000)
2026/27 Lincoln Way corridor study (Grand Avenue to Duff Avenue)
2027/28 20th Street and Grand Avenue Intersection Improvements
2028/29 24th Street and Grand Avenue Intersection Improvements
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 988,000 250,000 233,000 120,000 135,000 250,000
Land/ROW 500,000 500,000
Construction 6,190,000 2,837,000 615,000 1,250,000
Total 7,678,000 750,000 3,070,000 120,000 750,000 1,500,000
Financing:
G.O. Bonds 2,520,000 1,520,000 1,000,000
Road Use Tax 2,770,000 750,000 850,000 120,000 550,000 500,000
State Grants 900,000 700,000 200,000
Total 750,000 3,070,000 120,000 750,000 1,500,000
Program - Activity: Department: Account Number:
Transportation - Traffic Improvements Public Works 060-7525-439
93
7,678,000
231
Traffic Signal Program Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
The Traffic Signal Program is the annual program that provides for replacing older traffic signals and for constructing new t raffic signals in the City. This will result in
improved visibility, reliability, and appearance of signals.
Although recent advances in technology have elongated the normal, useful life for traffic signal installations well past the previously expected 25 years, some of the
older-generation traffic signals still in use exceed their functional age. Components at those installations (including conduits, w iring, signal heads, and poles) need
to be completely replaced. This program also provides funding for those maintenance needs as well as the necessary upgrading of the traffic signal system as
technology continues to change. In recent years, traffic signal replacements have included radar detection systems instead of in -pavement loop detection systems
that frequently failed. Another advantage of the radar detection system is that it detects bicycles as well as motor vehicles.
Comments
Increasing material costs (specifically for copper wiring and steel for the poles and mast arms) and additional federal design requirements (such as additional ADA
facilities) have resulted in an increased cost for each standard traffic signal. Staff tracks cost trends and will adjust projected funding for this program each annual
CIP cycle. When a full replacement is not necessary, staff will identify equipment within existing signal locations that can be replaced to achieve similar operational
improvements to a major reconstruction.
Locations
2024/25 University Boulevard and South 16th Street signal replacement
2025/26 South Duff Avenue/South Third Street
2026/27 University Boulevard and Lincoln Way signal replacement
2027/28 University Boulevard and Mortensen Road signal replacement
2028/29 Lincoln Way and Marshall Avenue signal replacement
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 225,000 23,000 50,000 52,000 50,000 50,000
Construction 2,128,000 350,000 430,000 448,000 450,000 450,000
Total 2,353,000 373,000 480,000 500,000 500,000 500,000
Financing:
Road Use Tax 2,353,000 373,000 480,000 500,000 500,000 500,000
Total 2,353,000 373,000 480,000 500,000 500,000 500,000
Program - Activity: Department: Account Number:
Transportation - Traffic Improvements Public Works 060-7555-439
94
232
Accessibility Enhancement Program Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This annual program combines sidewalk and pedestrian ramp improvements with additional accessibility upgrades at traffic signals and other publicly owned
parking facilities. The program provides for removing and replacing sidewalk intersection crosswalk panels and handicap ramps at locations that fail to meet the
Americans with Disabilities Act (ADA) requirement to have truncated dome warning panels installed. It also includes retrofitting existing signalized traffic control
devices with audible and vibrotactile pushbuttons, as well as upgrading parking stalls to current accessibility standards in any on-street location or parking lot
owned by the City of Ames. Wherever possible, this program is combined with and used in conjunction with other roadway, traffic signal replacement, or shared
use path improvement projects for pedestrian ramp reconstruction.
This program provides safer pedestrian facilities and limits the City’s liability for injury to residents using public sidewa lks in a deteriorated condition. The program
also improves ADA accessibility at municipal facilities.
Comments
City Staff surveyed stakeholders to help prioritize the retrofitting of existing traffic signals that currently do not have audible and vibrotactile operation . These
locations will be prioritized along with other ADA improvement needs that are identified throughout the year.
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 150,000 30,000 30,000 30,000 30,000 30,000
Construction 850,000 170,000 170,000 170,000 170,000 170,000
Total 1,000,000 200,000 200,000 200,000 200,000 200,000
Financing:
Road Use Tax 500,000 100,000 100,000 100,000 100,000 100,000
Local Option Sales Tax 500,000 100,000 100,000 100,000 100,000 100,000
Total 1,000,000 200,000 200,000 200,000 200,000 200,000
Program - Activity: Department: Account Number:
Transportation - Traffic Improvements Public Works 030-7510-439,
060-7510-439
95 233
Metropolitan Transportation Plan Update Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
The FY 2024/25 project is for completion of a Transportation System Management and Operations (TSMO) plan. This plan is defined as a set of integrated
strategies to optimize the performance of operations on existing infrastructure through implementation of multi -modal, cross jurisdictional systems, services, and
projects. This is a new plan for the region that will provide the ability to apply for safety funding on future transportation projects.
The FY 2028/29 project will update the Metropolitan Transportation Plan (MTP) for the Ames region. This was previously referred to as the Long Range
Transportation Plan. Typically, an update to the MTP takes approximately 24 months to complete. The federal government requires that the MTP be updated every
five years. Therefore, this update must be completed and approved by late 2030.
Comments
FY 2023/24 $500,000 Metro Plan Update
FY 2024/25 $150,000 Metro Plan Update
$650,000
FY 2028/29 $500,000 Metro Plan Update
FY 2029/30 $150,000 Metro Plan Update
$650,000
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 650,000 150,000 500,000
Total 650,000 150,000 500,000
Financing:
Road Use Tax Fund 130,000 30,000 100,000
MPO Planning Funds 520,000 120,000 400,000
Total 650,000 150,000 500,000
Program - Activity: Department: Account Number:
Transportation - Traffic Improvements Public Works 060-7501-439
329-7501-439
96
234
Regional Transportation Count Program Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
There is an ongoing need for transportation-related data in the Ames regional area. This program is for the collection and management of travel demand data from
all transportation modes including walking, biking, and various forms of motorized travel. Data from this program will be used to track critical transportation system
performance measures which are used to analyze and forecast transportation system needs and priorities. The funding included each year is an annual base for
data collections services.
Comments
The data collectors continuously record traffic volume, speed, and classification on arterial and collector streets throughout the network. This data support s long-
range transportation planning and modeling efforts, as well as pavement management, safety analysis, and other system performance measures as needed.
Each year, traffic improvements rank as one of the highest priority areas from the Ames Resident Satisfaction Survey.
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 375,000 75,000 75,000 75,000 75,000 75,000
Total 375,000 75,000 75,000 75,000 75,000 75,000
Financing:
Road Use Tax 375,000 75,000 75,000 75,000 75,000 75,000
Total 375,000 75,000 75,000 75,000 75,000 75,000
Program - Activity: Department: Account Number:
Transportation - Traffic Improvements Public Works 060-7515-439
97 235
2025/26 2026/27 2027/28 2028/29 Page
350,000 400,000 400,000 400,000 99
150,000 150,000 150,000 150,000 100
30,000 30,000 30,000 30,000 101
- - - 250,000 102
530,000 580,000 580,000 830,000
530,000 580,000 580,000 830,000
City of Ames, Iowa
Capital Improvements Plan
98
Street Rehabilitation
Project/Funding Source
Project:
Pavement Restoration
Neighborhood Curb Replacement Program
Streetscape Enhancements
Lincoln Way Bridge Replacement
Total Project Expenditures
Funding Sources:
City:
Road Use Tax
Total Funding Sources
Total
1,850,000
900,000
150,000
250,000
3,150,000
3,150,000
3,150,000
2024/25
300,000
300,000
30,000
-
630,000
630,000
630,000 530,000 580,000 580,000 830,000
236
Pavement Restoration Project Status: Cost Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This annual program is for preventive and proactive surface maintenance that does not involve structural changes to the street. This allows for a large variety of
possible maintenance activities, including slurry seal, full-depth concrete paving, milling and patching of asphalt, joint sealing, diamond grinding, partial depth
patching, and new maintenance techniques to preserve and enhance the City’s streets.
Comments
Funding for this program will increase incrementally annually up to $400,000 in FY 2026/27. The cost increase is due to rising material and contracting costs for
pavement restoration priorities in this program to help extend the longevity of the pavement system and supplement other pavement restoration activities. Priorities
for this program are identified using information from the pavement management system and input from citizens and maintenance crews.
Location
Locations will be coordinated with street construction to gain the best possible life cycle of streets.
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Construction 1,850,000 300,000 350,000 400,000 400,000 400,000
Total 1,850,000 300,000 350,000 400,000 400,000 400,000
Financing:
Road Use Tax 1,850,000 300,000 350,000 400,000 400,000 400,000
Total 1,850,000 300,000 350,000 400,000 400,000 400,000
Program - Activity: Department: Account Number:
Transportation - Street Rehabilitation Public Works 060-7723-439
99 237
Neighborhood Curb Replacement Program Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This is the annual program for replacement of deteriorated curb and gutter in selected neighborhood areas. Curb and gutter re placement enhances neighborhood
and right-of-way aesthetics and provides for better storm water drainage.
Areas to receive curb and gutter replacement are selected by staff using input of neighborhoods, the condition of the curb, and the extent of needed repairs.
Comments
The Neighborhood Curb Replacement Program decision criteria approved by the City Council includes the extent of curb deterioration, the number of residential
structures on the block, and the longitudinal grade. Locations are coordinated with other pavement improvement locations in the CIP.
Location
2024/25 East 16th Street (Duff Avenue to Maxwell Avenue)
2025/26 Ferndale Avenue (20th Street to 24th Street)
2026/27 Washington Avenue (S. 2nd Street to South 3rd Street)
2027/28 Washington Avenue (Lincoln Way to South 2nd Street)
2028/29 To Be Decided
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 110,000 30,000 20,000 20,000 20,000 20,000
Construction 790,000 270,000 130,000 130,000 130,000 130,000
Total 900,000 300,000 150,000 150,000 150,000 150,000
Financing:
Road Use Tax 900,000 300,000 150,000 150,000 150,000 150,000
Total 900,000 300,000 150,000 150,000 150,000 150,000
Program - Activity: Department: Account Number:
Transportation - Street Rehabilitation Public Works 060-7770-439
100
238
Streetscape Enhancements Project Status: No Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
This project provides for the enhancement of the rights-of-way in the City of Ames. The funding may be used for several elements including retaining walls,
entryway enhancements and median enhancements.
Comments
In addition to retaining wall repairs, the entryway enhancement portion could be used to enhance or repair other right-of-way elements such as decorative signs,
benches, and monuments.
Location
Various
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Streetscape Enhancements 150,000 30,000 30,000 30,000 30,000 30,000
Total 150,000 30,000 30,000 30,000 30,000 30,000
Financing:
Road Use Tax 150,000 30,000 30,000 30,000 30,000 30,000
Total 150,000 30,000 30,000 30,000 30,000 30,000
Program - Activity: Department: Account Number:
Transportation - Street Rehabilitation Public Works 060-7731-439
101 239
Lincoln Way Bridge Replacement Project Status: New City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This program provides funding for necessary repairs recommended by the Iowa Department of Transportation (IDOT) biennial bridge inspections report. The IDOT
requires inspections for bridges within the City of Ames every two years.
Comments
Biennial bridge inspections performed in 2022 indicated that the Lincoln Way Bridge over Ioway Creek is beginning to experience deterioration to the extent that
planning for large-scale repairs or replacement is necessary in the near future. The bridge has a sufficiency rating of 80 out of 100 based upon the inspection data
from 2022. The bridge substructure is rated as Fair, while the bridge deck is rated as Minor Deterioration. A feasibility study was conducted in late 2022 which
provided a high-level view of repair and replacement options. This study concluded that repair costs would likely be between 35% to 45% of the cost of a
replacement bridge. The repairs would likely only be sufficient for an additional 15 to 20 years before additional work is required, where replacement costs would
extend the bridge life out to 75 years or beyond. Funding is included in FY 2028/29 to begin design and planning for the replacement of the existing bridge with
anticipation that the replacement would be planned for FY 2029/30 . The bridge will continue to be inspected biennially unless conditions warrant an accelerated
inspection schedule.
2028/29 Lincoln Way Bridge over Ioway Creek – Design Phase
2029/30 Lincoln Way Bridge over Ioway Creek – Construction Phase
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 250,000 250,000
Total 250,000 250,000
Financing:
Road Use Tax Fund 250,000 250,000
Total 250,000 250,000
Program - Activity: Department: Account Number:
Transportation - Street Rehabilitation Public Works
102
240
Transit System
Project/Funding Source Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Project:
Vehicle Replacement 15,108,901 583,480 4,651,446 3,570,803 3,676,727 2,626,445 104
CyRide Facility Improvements 3,370,000 80,000 830,000 830,000 830,000 800,000 105
CyRide Technology Improvements 320,388 120,388 50,000 50,000 50,000 50,000 106
CyRide Shop/Office Equipment 799,000 291,400 254,400 124,400 64,400 64,400 107
Bus Stop Improvements 505,000 95,000 100,000 100,000 105,000 105,000 108
Total Project Expenditures 20,103,289 1,170,268 5,885,846 4,675,203 4,726,127 3,645,845
Funding Sources:
City:
Transit Capital Reserve 5,898,030 596,000 1,691,096 1,356,230 1,334,015 920,689
Other:
Federal/State Grants 14,205,259 574,268 4,194,750 3,318,973 3,392,112 2,725,156
Total Funding Sources 20,103,289 1,170,268 5,885,846 4,675,203 4,726,127 3,645,845
City of Ames, Iowa
Capital Improvements Plan
103 241
Project Status: Cost Change Revenue Change Advanced City of Ames, Iowa
Capital Improvements Plan
CyRide will replace buses in the fleet as grant funding opportunities arise to ensure vehicles are in a state of good repair, as required by the Federal Transit
Administration. CyRide anticipates future state funding for new buses through the state’s capital funding allocation process. Staff will continue to look for other grant
opportunities to continue moving toward a more sustainable fleet. CyRide’s Zero -Emission roadmap, developed by the Center for Transportation and the Environment
(CTE) and approved by the Transit Board, supports up to 17 battery electric buses in the current fa cility and on the existing routes. CyRide has five vehicles used
for administrative support in the operations division for drivers to utilize when switching shifts.
In total, these purchases are programmed as follows:
2024/25 Replace one 40-foot bus ($543,480); replace one administrative vehicle
2025/26 Replace six 40-foot buses ($3,550,446); replace one 40-foot bus with a battery electric bus ($1,061,000); replace one administrative vehicle
2026/27 Replace four 40-foot buses ($2,437,973); replace one 40-foot bus with a battery electric bus ($1,092,830); replace one administrative vehicle
2027/28 Replace four 40-foot buses ($2,511,112); replace one 40-foot bus with a battery electric bus ($1,125,615); replace one administrative vehicle
2028/29 Replace four 40-foot bus ($2,586,445); replace one administrative vehicle
Comments
New buses will be funded with 80-85% federal funding, including the State of Iowa’s Iowa Clean Air Attainment Program (ICAAP) funds, which are a distribution of
federal dollars.
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Large Buses - 40' New 14,908,901 543,480 4,611,446 3,530,803 3,636,727 2,586,445
Large Buses - 60' New
Administrative Vehicles 200,000 40,000 40,000 40,000 40,000 40,000
Dial-A-Ride Bus/Van
Total 15,108,901 583,480 4,651,446 3,570,803 3,676,727 2,626,445
Financing:
Transit Fund 3,639,952 121,522 1,112,696 907,830 940,615 557,289
PTMS Funds 10,793,949 461,958 3,313,750 2,437,973 2,511,112 2,069,156
STP Funds 675,000 225,000 225,000 225,000
Total 15,108,901 583,480 4,651,446 3,570,803 3,676,727 2,626,445
Program - Activity: Department: Account Number:
Transportation - Transit CyRide
104
CyRide Vehicle Replacement/Rehabilitation
Description/Justification
552-1159-439
552-1169-439
242
CyRide Facility Improvements Project Status: Scope Change Cost Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
The CyRide facility is 40 years old and major components of the building are nearing the end of their useful life. Additionally, the facility houses more vehicles than
it was initially designed for, creating additional wear and tear and a need to explore expansion options. This plan has been developed to keep the current facility in
a state of good repair, as required by the Federal Transit Administration.
2024/25 Concrete replacement; architectural and engineering (A & E) services
2025/26 Building fire suppression upgrades for battery electric buses ($750,000); concrete replacement, A & E services
2026/27 Fueling system upgrade ($750,000); concrete replacement; A & E services
2027/28 Construct an addition onto existing facility ($750,000); concrete replacement; A & E services
2028/29 Construct an addition onto existing facility ($750,000); A & E services
Comments
With the expansion of battery electric buses to the fleet, a building fire suppression system will be necessary to mitigate battery fire risks within the facility. A
fueling system upgrade will replace the existing fueling system with one that is faster, has less waste, and is more environme ntally sustainable. A & E services
would provide technical expertise during the various construction projects and assist with preparing bid documents. Concrete replacement is budgeted each fiscal
year to replace concrete around the facility as it fails. The CIP assumes a CyRide facility expansion as funding sources are identified. To date, CyRide has
reserved $3,715,166 in local match dollars for a grant to begin construction.
Location
CyRide, 601 North University Boulevard.
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Architectural/Engineering 250,000 50,000 50,000 50,000 50,000 50,000
Concrete 120,000 30,000 30,000 30,000 30,000
Construction 3,000,000 750,000 750,000 750,000 750,000
Total 3,370,000 80,000 830,000 830,000 830,000 800,000
Financing:
Transit Fund 970,000 80,000 230,000 230,000 230,000 200,000
State of Iowa - PTIG 2,400,000 600,000 600,000 600,000 600,000
Total 3,370,000 80,000 830,000 830,000 830,000 800,000
Program - Activity: Department: Account Number:
Transportation - Transit CyRide 552-1159-439
552-1169-439
105 243
CyRide Technology Improvements Project Status: Cost Change Revenue Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
Advancements in technology have grown significantly over the past several years. As a result, CyRide will incorporate the following:
• Bus Technology/Signage: CyRide will continue investing in bus technology to improve system efficiency and ride experience for passengers with
disabilities. Interior signs displaying upcoming stops will be expanded to additional vehicles, and obsolete advertising scr eens will be retrofitted with new
equipment. These signs will be supported with 80% federal funding.
Comments
CyRide recently purchased demand response software to help manage existing and future demand response service offerings. This purchase includes internal
management tools and a passenger-facing app for scheduling rides. Flexible transit services are vital to expanding transit access in community areas not well
served by the existing fixed route bus lines.
Location
CyRide, 601 North University Boulevard
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Bus Technology 250,000 50,000 50,000 50,000 50,000 50,000
Infotainment Signage 70,388 70,388
Total 320,388 120,388 50,000 50,000 50,000 50,000
Financing:
Transit Fund 264,078 64,078 50,000 50,000 50,000 50,000
Federal 5310 Grants 56,310 56,310
Total 320,388 120,388 50,000 50,000 50,000 50,000
Program - Activity: Department: Account Number:
Transportation - Transit CyRide 552-1159-439
552-1169-439
106
244
CyRide Shop and Office Equipment Project Status: Cost Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
The FY 2024/25 office equipment expenditures include the replacement of computers, laptops, printers , office chairs, and stand-up style desks at an estimated
cost of $14,400. Except for stand-up desks, these expenditures will be used to replace old and obsolete equipment.
The CyRide Maintenance Division uses specialized equipment to maintain buses and to stay in compliance with Federal Transit A dministration regulations
regarding vehicle maintenance. Expenditures in this category can be difficult to predict as some of the equipment is up to 40 years old and is still reliable;
therefore, CyRide has historically budgeted between $45,000 and $50,000 each fiscal year for shop equipment. Over the next th ree years, CyRide Maintenance is
planning to purchase several pieces of equipment. This includes specialized equipment to help maintain the growing fleet of a rticulated buses as well as a tire
balancer and an alignment rack.
2024/25 Tire Balancer ($27,000), Steam Clean Hoist ($150,000), Shop Equipment ($50,000), Auxiliary Heaters ($50,000), Computer Replacement
2025/26 Snow Removal Equipment ($40,000), Inground Bus Lift ($150,000), Shop Equipment ($50,000), Computer Replacement
2026/27 60-inch Brake Press ($25,000), Alignment Rack ($35,000), Shop Equipment ($50,000)
2027/28 Shop Equipment ($50,000), Computer Replacement
2028/29 Shop Equipment ($50,000), Computer Replacement
Location
CyRide, 601 North University Boulevard
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Computers/ Office Equipment 72,000 14,400 14,400 14,400 14,400 14,400
Shop Equipment 677,000 227,000 240,000 110,000 50,000 50,000
Auxiliary Heaters (buses) 50,000 50,000
Total 799,000 291,400 254,400 124,400 64,400 64,400
Financing:
Transit Fund 799,000 291,400 254,400 124,400 64,400 64,400
Total 799,000 291,400 254,400 124,400 64,400 64,400
Program - Activity: Department: Account Number:
Transportation - Transit CyRide 552-1159-439
107 245
Bus Stop Improvements Project Status: No Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
Over the past several years CyRide has seen a significant shift in riding patterns . CyRide is in the process of updating the bus stop improvement plan to ensure
improvements enhance the passenger experience for the greatest number of riders. Additionally, the Iowa Department of Transportation issued a report with
recommended bus stop improvements along their roadways, which will be incorporated into the updated plan.
CyRide will continue to use automatic passenger counters (APCs) to measure the number of passengers boarding and alighting at bus stops, ensuring that bus
stop amenities improve and enhance the passenger experience for the greatest number of riders . CyRide also added local funding for small concrete replacement
projects.
Comments
Funding for shelter improvements is 80% federally funded from Federal Transit Administration Section 5310 funding.
Location
Various locations throughout Ames.
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Pads, Benches, Shelters 350,000 70,000 70,000 70,000 70,000 70,000
Concrete 155,000 25,000 30,000 30,000 35,000 35,000
Total 505,000 95,000 100,000 100,000 105,000 105,000
Financing:
Transit Fund 225,000 39,000 44,000 44,000 49,000 49,000
Federal 5310 Grants 280,000 56,000 56,000 56,000 56,000 56,000
Total 505,000 95,000 100,000 100,000 105,000 105,000
Program - Activity: Department: Account Number:
Transportation - Transit CyRide 552-1159-439
552-1169-439
108
246
Airport
Project/Funding Source Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Project:
Airside Improvements 18,282,500 865,000 6,834,000 6,833,500 3,750,000 -
Airport Entryway Improvements 1,720,000 680,000 115,000 - 395,000 530,000 111
Airport Facility Improvements 1,671,500 250,000 696,500 725,000 - - 112
Total Project Expenditures 21,674,000 1,795,000 7,645,500 7,558,500 4,145,000 530,000
Funding Sources:
Debt:
G.O. Bonds 3,610,000 680,000 806,500 778,500 815,000 530,000
City:
Airport Improvements Fund 600,000 155,000 115,000 25,000 305,000 -
Other:
Federal Aviation Administration 16,005,500 735,000 6,150,500 6,375,000 2,745,000 -
Federal/State Grants 1,458,500 225,000 573,500 380,000 280,000 -
Total Other Funding Sources: 17,464,000 960,000 6,724,000 6,755,000 3,025,000 -
Total Funding Sources 21,674,000 1,795,000 7,645,500 7,558,500 4,145,000 530,000
City of Ames, Iowa
Capital Improvements Plan
109
110
247
Airport Airside Improvements Project Status: Scope Change Cost Increase City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This program involves enhancing the airport's operational surfaces by resurfacing and expanding runways, taxiways, and aprons, alo ng with installing updated
lighting and signage for safety and standard compliance. It aligns with FAA guidelines, focusing on safe, efficient design and layout of airport facilities. Furthermore,
it meets the FAA's Airport Improvement Program criteria for funding, addressing key safety improvements in airport infrastructure safety, capacity, security, and
environmental aspects.
Comments
This program's project selection is guided by the Airport Master Plan, which is developed in consultation with City staff and the Federal Aviation Administration (FAA).
These collaborative evaluations focus on assessing the current and future needs of the airport facilities. This ensures that the chosen projects align with both local
priorities and federal funding eligibility criteria. Grant funds are allocated based on a national scoring system for all General Aviation Airport projects submitted in
that respective year’s funding cycle.
2024/25 Reconstruct runway 01/19 - design ($735,000 FAA; $130,000 Airport Improvements Fund)
2025/26 Reconstruct runway 01/19 - construction north ($6,150,500 FAA; $683,500 G.O. Bonds)
2026/27 Reconstruct runway 01/19 - construction south ($6,150,000 FAA; $683,500 G.O. Bonds)
2027/28 Reconstruct runway 13/31 - pavement rehabilitation ($450,000 FAA; $50,000 Airport Improvements Fund); lighting ($280,000 state grants; $70,000
G.O. Bonds); Taxiway B - pavement rehabilitation ($1,530,000 FAA; $170,000 Airport Improvements Fund); lighting ($350,000 G.O. Bonds); Taxiway
A - pavement rehabilitation ($765,000 FAA; $85,000 Airport Improvements Fund)
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 4,570,625 216,250 1,708,500 1,708,375 937500
Construction 13,711,875 648,750 5,125,500 5,125,125 2812500
Total 18,282,500 865,000 6,834,000 6,833,500 3,750,000
Financing:
G.O. Bonds 1,787,000 683,500 683,500 420,000
Airport Improvements Fund 435,000 130,000 305,000
FAA Funding 15,780,500 735,000 6,150,500 6,150,000 2,745,000
State Grants 280,000 280,000
Total 18,282,500 865,000 6,834,000 6,833,500 3,750,000
Program - Activity: Department: Account Number:
Transportation - Airport
Public Works 502-7082-439
110
248
Airport Entryway Improvements Project Status: Scope Change Cost Decrease City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This program includes enhancing airport access by reconstructing the main entry road and upgrading signage to improve traffic flow efficiency. This aligns with the
FAA's Airport Improvement Program (AIP), which, although primarily concentrated on airside and specific facilities, underscor es the significance of overall airport
functionality, particularly in terms of accessibility and operational efficiency.
Comments
The program's projects include the main access road improvement, expanding paved parking, and enhancing the central entryway landscaping. This program aligns
with the Airport Master Plan goals and adheres to FAA best practices.
2024/25 Airport entrance road improvements
2025/26 Landscaping central entryway greenspace
2027/28 Airport parking expansion (southern half)
2028/29 Airport parking expansion (northern half)
Location
2520 Airport Drive
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 220,000 80,000 15,000 55,000 70,000
Construction 1,500,000 600,000 100,000 340,000 460,000
Total 1,720,000 680,000 115,000 395,000 530,000
Financing:
G.O. Bonds 1,605,000 680,000 395,000 530,000
Airport Improvements Fund 115,000 115,000
Total 1,720,000 680,000 115,000 395,000 530,000
Program - Activity: Department: Account Number:
Transportation - Airport
Public Works 385-7080-439
111 249
Airport Facility Improvements Project Status: Scope Change Cost Increase City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This program focuses on upgrading airport facilities, including building enhancements, stormwater basin improvements, and fuel far m modernization for safety and
storage. These improvements, aimed at boosting infrastructure resilience and minimizing environment al impacts, align with the FAA's Airport Improvement Program.
Comments
The following projects enhance airport safety, capacity, security, and environmental efficiency . Grant funds are allocated based on a national scoring system for all
General Aviation Airport projects submitted in that year’s funding cycle.
2024/25 Drainage improvements ($225,000 federal grant; $25,000 Airport Improvements Fund)
2025/26 Relocate the National Weather Service’s Automated Surface Observing Systems (ASOS) from the old terminal ($148,500 federal grant; $16,500
G.O. bonds); Fuel farm replacement - jet fuel tank ($425,000 state grants; $106,500 G.O. bonds)
2026/27 Old terminal demolition ($225,000 FAA ; $25,000 Airport Improvements Fund); Fuel farm replacement – av gas tank ($380,000 state grants; $95,000
G.O. bonds).
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering 305,375 62,500 174,125 68,750
Construction 1,366,125 187,500 522,375 656,250
Total 1,671,500 250,000 696,500 725,000
Financing:
G.O. Bonds 218,000 123,000 95,000
Airport Improvements Fund 50,000 25,000 25,000
FAA 225,000 225,000
Federal Grants 373,500 225,000 148,500
State Grants 805,000 425,000 380,000
Total 1,671,500 250,000 696,500 725,000
Program - Activity: Department: Account Number:
Transportation - Airport
Public Works 502-7078-439
112
250
CULTURE & RECREATION
CULTURE &RECREATION
251
This Page Left Intentionally Blank
252
Culture and Recreation
Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Expenditures:
Parks and Recreation 28,044,823 22,304,804 2,857,859 1,123,500 864,380 894,280 114
Library 47,304 47,304 - - - - 126
Cemetery 150,000 - 75,000 - 75,000 - 128
Total Expenditures 28,242,127 22,352,108 2,932,859 1,123,500 939,380 894,280
Funding Sources:
Debt:
G.O. Bonds 19,255,375 17,378,016 1,877,359 - - -
City:
Local Option Sales Tax 4,620,500 927,840 1,055,500 873,500 869,380 894,280
Ice Arena Capital Reserve 145,000 25,000 - 100,000 20,000 -
Total City Funding 4,765,500 952,840 1,055,500 973,500 889,380 894,280
Other:
Private Donations 2,652,571 2,652,571 - - - -
American Rescue Plan 868,681 868,681 - - - -
Grant Funding 700,000 500,000 - 150,000 50,000 -
Total City Funding 4,221,252 4,021,252 - 150,000 50,000 -
Total Funding Sources 28,242,127 22,352,108 2,932,859 1,123,500 939,380 894,280
City of Ames, Iowa
Capital Improvements Plan
113 253
Parks and Recreation
Project/Funding Source Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Project:
Fitch Family Indoor Aquatic Center 21,876,627 20,699,268 1,177,359 - - - 115
Park System/Facility Improvements 1,393,420 150,000 406,500 386,520 325,400 125,000 117
Splash Pad 556,036 556,036 - - - - 118
Playground Equipment Improvements 1,198,740 74,500 149,000 236,980 168,980 569,280 119
ADA Transition Plan Improvements 500,000 100,000 100,000 100,000 100,000 100,000 120
Ada Hayden Heritage Park 1,650,000 700,000 700,000 - 250,000 - 121
Ames/ISU Ice Arena 145,000 25,000 - 100,000 20,000 - 122
Moore Memorial Park 375,000 - 75,000 300,000 - - 123
Homewood Golf Course 250,000 - 250,000 - - - 124
Furman Aquatic Center 100,000 - - - - 100,000 125
Total Project Expenditures 28,044,823 22,304,804 2,857,859 1,123,500 864,380 894,280
Funding Sources:
Debt:
G.O. Bonds 19,255,375 17,378,016 1,877,359 - - -
City:
Local Option Sales Tax 4,423,196 880,536 980,500 873,500 794,380 894,280 Ice Arena Capital Reserve 145,000 25,000 - 100,000 20,000 -
Total City Funding 4,568,196 905,536 980,500 973,500 814,380 894,280
Other:
Private Donations 2,652,571 2,652,571 - - - - American Rescue Plan 868,681 868,681 - - - -
Grant Funding 700,000 500,000 - 150,000 50,000 -
Total Other Funding 4,221,252 4,021,252 - 150,000 50,000 -
Total Funding Sources 28,044,823 22,304,804 2,857,859 1,123,500 864,380 894,280
City of Ames, Iowa
Capital Improvements Plan
114
254
Fitch Family Indoor Aquatic Center Project Status: Scope Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
The Fitch Family Indoor Aquatic Center will be located at 115 North Elm Street, which the City purchased from the Iowa Department of Transportation (IDOT) in
January 2023 for $2.9 million. The proposed Center will have a one-story building and contain a 25-yard six-lane lap pool, a zero-depth entry pool with a play
structure, a current channel, a wellness pool, slide, locker rooms (men’s, women’s, and gender neutral), and party/meeting rooms. These components have been
packaged together in a base bid. Additionally, three add alternates have been included, 1) Multi-purpose space and walking area; 2) Heating to main entry concrete;
and 3) Tile edge to the lap and recreation pools. Construction is estimated to begin in April 2024, with the Center opening in November 2025.
Comments
Indoor Aquatic Center Estimated Project Schedule:
Funding:
FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Total
Hotel/Motel Tax $ 22,000 $ 42,218 $ 675 $ - - - $ 64,893
G.O. Bonds - - 1,000,000 1,000,000 16,678,016 1,177,359 $ 19,855,375
Geitel Winakor Donation Fund - - - 1,950,000 - - $ 1,950,000
Donations - - 2,733,647 2,975,527 2,652,571 - $ 8,361,745
Community Attraction & Tourism (CAT) Grant - - - - 500,000 - $ 500,000
Story County Contribution - - - 500,000 - - $ 500,000
ARPA Funding - - - - 868,681 - $ 868,681
Total $ 22,000 $ 42,218 $ 3,734,322 $ 6,425,527 20,699,268 $ 1,177,359 $ 32,100,694
Location
115 North Elm Street
Expenses:
FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Total
Conceptual Design/ Environmental Testing $ 22,000 $ 42,218 $ 675 $ - - - $ 64,893
Land - - 2,900,000 - - - $ 2,900,000
Relocate Electric Lines - - 75,000 - - - $ 75,000
Design - - 523,320 871,727 271,848 116,955 $ 1,783,850
Remediation/Mitigation - - - 500,000 500,000 - $ 1,000,000
Construction Manager (CM) - - 135,327 300,000 837,948 118,954 $ 1,392,229
Soils, Survey, Testing (SST) - - 100,000 145,000 145,000 - $ 390,000
Construction (Base Bid) - - - 3,558,800 16,573,355 141,450 $ 20,273,605
Furniture, Fixtures, & Equipment (FFE) - - - - 500,000 - $ 500,000
Base Project Subtotal $ 22,000 $ 42,218 $ 3,734,322 $ 5,375,527 $ 18,828,151 $ 377,359 $ 28,379,577
Owner’s Contingency - - - $ 1,050,000 $ 1,050,000 - $ 2,100,000
Add Alternates - - - - 821,117 800,000 $ 1,621,117
Base Project Total $ 22,000 $ 42,218 $ 3,734,322 $ 6,425,527 $ 20,699,268 $ 1,177,359 $ 32,100,694
115 255
Conceptual Base Bid and Add Alternate Floor Plan Conceptual Rendering of Base Bid and Add Alternate (Walking and Multi-Purpose Areas)
Zero-depth Entry Pool with Current Channel Lap Pool
Total 2024/25 2025/26 2026/27 2027/28 2028/29
1,990,705 1,754,796 235,909
1,550,000 1,550,000 18,335,922 17,394,472 941,450 21,876,627 20,699,268 1,177,359
17,855,375 16,678,016 1,177,359 2,652,571 2,652,571 500,000 500,000 868,681 868,681
21,876,627 20,699,268 1,177,359
Program - Activity: Department: Account Number:
Culture and Recreation - Parks and Recreation Parks and Recreation
Cost:
Design, CM, FFE, & SST
Remediation and Contingency
Construction
Total
Financing:
G.O. Bonds
Donations
Community Attraction & Tourism Grant
ARPA Funding
Total
116
256
Park System/Facility Improvements Project Status: Schedule Change Cost Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
To maintain City parks in a safe and quality manner, the projects listed below address maintenance issues and improvements at various locations.
Comments
2024/25 Refinish Community Center wood gymnasium floor ($150,000)
2025/26 Replace sound system at Auditorium ($150,000); install 20 parking spots by Cottonwood Shelter in North River Valley Park ($206,500); add
gutters to the hill drive at Emma McCarthy Lee Park ($50,000)
2026/27 Add parking near soccer fields at North River Valley Park ($313,020); replace weight and cardio room floor in Community Center ($40,000);
upgrades to Tom Evans Plaza ($33,500) 2027/28 Renovate canoe/kayak access ($50,000) at River Valley Park; renovate canoe/kayak access at South 16 th Street ($50,000); remove light
poles on the baseball field at Brookside Park ($100,000); replace Cottonwood Shelter at River Valley Park ($125,400)
2028/29 Renovate restroom in North River Valley Park ($125,000)
The schedule change and cost change are the result of staff reprioritization.
Location
Various
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering
Construction 1,393,420 150,000 406,500 386,520 325,400 125,000
Total 1,393,420 150,000 406,500 386,520 325,400 125,000
Financing:
G.O. Bonds
Local Option Sales Tax 1,343,420 150,000 406,500 386,520 275,400 125,000
Grants 50,000 50,000
Total 1,393,420 150,000 406,500 386,520 325,400 125,000
Program - Activity: Department: Account Number:
Culture and Recreation - Parks and Recreation Parks and Recreation Various
117 257
Splash Pad Project Status: New City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
A 5,000 square foot splash pad with multiple spray features is planned to be constructed in Daley Park, 340 Wilder Boulevard. Ames residents have been asking for
this amenity for some time and it has been shown in the CIP as early as FY 2017/18. City Council has directed staff to design the splash pad with a recirculation
system which is similar to what is used in a swimming pool. The capital costs for this project increase because of the recirculation system due to the addition of
recirculation pumps, balance tank, disinfection system, and additional restroom/shower facilities. However, the annual operational costs are much lower due to much
lower utility costs (i.e. water and sanitary sewer).
Comments
The budget for this project is shown below:
Expenses: 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 Total
Design $2,175 $2,900 $2,175 $69,250 $76,500
Construction $1,272,892 $1,272,892
Expenses Total: $2,175 $2,900 $2,175 $69,250 $1,272,892 $1,349,392
Funding:
Local Option Sales Tax (LOST) $30,000 $300,000 $556,036 $ 886,036
General Fund $200,000 $ 200,000
Project Savings – LOST $33,915 $198,269 $ 232,184
Project Savings – General Fund $31,172 $ 31,172
Funding Total: $30,000 $500,000 $33,915 $31,172 $198,269 $556,036 $1,349,392
Location
Daley Park, 340 Wilder Boulevard
Total 2024/25 2024/25 2025/26 2026/27 2028/29
Cost:
Construction 556,036 556,036
Total 556,036 556,036
Financing:
Local Option Sales Tax 556,036 556,036
Total 556,036 556,036
Program - Activity: Department: Account Number:
Culture and Recreation - Parks and Recreation Parks and Recreation
118
258
Playground Equipment Improvements Project Status: Schedule Change Cost Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
Over the past 25 years, the City has replaced old play equipment throughout the park system. The life expectancy of play equipment is 20–25 years. Therefore, it
is now necessary to begin replacement of playground equipment that was installed at the beginning of this cycle. This program includes a systematic plan to
continue replacing playground equipment on this cycle.
Plans call for playground equipment replacement at the locations shown below.
Comments
2024/25 Replace equipment in Patio Homes West Park ($74,500)
2025/26 Replace equipment in Parkview North Park ($75,500); replace equipment in North River Valley Park ($73,500)
2026/27 Replace equipment adjacent to Hickory Shelter in Brookside Park ($70,500); replace ages 2-5 equipment in O’Neil Park ($74,700); replace
ages 5-12 equipment in O’Neil Park ($91,780)
2027/28 Replace equipment in Old Town Park ($77,200); replace equipment adjacent Cottonwood Shelter in River Valley Park ($91,780)
2028/29 Replace ages 2-5 equipment and ages 5-12 equipment in Moore Memorial Park ($250,000); replace equipment adjacent Butternut
Shelter in Emma McCarthy Lee Park ($91,980); replace equipment in Gateway Hills Park ($77,400); replace equipment in Franklin Park
($74,900); replace a section of surfacing in Miracle Park ($75,000)
The cost change noted in the Project Status is a result of the schedule changes associated with the equipment improvements.
Location
Various
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Construction 1,198,740 74,500 149,000 236,980 168,980 569,280
Total 1,198,740 74,500 149,000 236,980 168,980 569,280
Financing:
Local Option Sales Tax 1,198,740 74,500 149,000 236,980 168,980 569,280
Total 1,198,740 74,500 149,000 236,980 168,980 569,280
Program - Activity: Department: Account Number:
Culture and Recreation - Parks and Recreation Parks and Recreation 030-5348-459
119 259
ADA Transition Plan Improvements Project Status: No Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
To better understand how the Parks and Recreation facilities can better serve Ames’ differently abled residents and comply with the 2010 Americans with Disabilities
Act (ADA) Standards for Accessible Design, an inventory and assessment of the park system and facilities was completed in FY 2022/23. With the information
gathered from the inventory and assessment, a transition plan is being developed to help achieve both of those goals.
In anticipation of items needing to be addressed, funding is reflected in each year of the CIP. These are estimates since costs will not be known until the transition
plan is finalized in 2024.
Comments
Actual transition plan items will be determined based on the transition plan.
Location
Various
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Construction 500,000 100,000 100,000 100,000 100,000 100,000
Total 500,000 100,000 100,000 100,000 100,000 100,000
Financing:
Local Option Sales Tax 500,000 100,000 100,000 100,000 100,000 100,000
Total 500,000 100,000 100,000 100,000 100,000 100,000
Program - Activity: Department: Account Number:
Culture and Recreation - Parks and Recreation Parks and Recreation 030-5351-459
120
260
Ada Hayden Heritage Park Project Status: Schedule Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
Ada Hayden Heritage Park is the crown jewel of the Ames Park system. To keep it maintained and install new features, two projects have been identified.
The asphalt trails around the lakes are deteriorating. This project will replace the asphalt with concrete and widen the path from ten feet to twelve feet, thereby
facilitating safe use by more users of the path.
The pond is located in the northwest section of the park north of the upland trail. It is an excellent location for creating a child-friendly fishing location. Dredging the
pond and adding a fishing dock, a solar operated aerator, a path around the pond, and a new outlet structure are all components of this project.
Schedule change is a delay in the pond renovation.
Comments
2024/25 Replace path around south lake
2025/26 Replace path around north lake
2027/28 Pond renovation
Location
Ada Hayden Heritage Park, 5205 Grand Avenue
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering
Construction 1,650,000 700,000 700,000 250,000
Total 1,650,000 700,000 700,000 250,000
Financing:
G.O. Bonds 1,400,000 700,000 700,000
Local Option Sales Tax 250,000 250,000
Total 1,650,000 700,000 700,000 250,000
Program - Activity: Department: Account Number:
Culture and Recreation - Parks and Recreation Parks and Recreation 385-5389-459
121 261
Ames/ISU Ice Arena Project Status: Scope Change Cost Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
The Ames/ISU Ice Arena is over 22 years old. In order to continue providing a quality experience and well-maintained facility for ice users, the ice-making, HVAC,
and other unique equipment components need to be periodically reconstructed, replaced, or repaired:
Comments
Funding for capital improvement projects is provided through the Ice Arena Capital Reserve Fund. Every year, the City and Iow a State University each contribute
$40,000 to this fund to ensure the facility is well-maintained. It is estimated that as of June 30, 2024, the fund balance will be $46,042.
2024/25 Replace water heaters
2026/27 Ice-making system (compressor #1) complete overhaul
2027/28 Ice-making system (compressor #2) top-end overhaul
Location
Ames/ISU Ice Arena, 1505 Gateway Hills Park Drive
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Construction 145,000 25,000 100,000 20,000
Total 145,000 25,000 100,000 20,000
Financing:
Ice Arena Capital Reserve Fund 145,000 25,000 100,000 20,000
Total 145,000 25,000 100,000 20,000
Program - Activity: Department: Account Number:
Culture and Recreation - Parks and Recreation Parks and Recreation 571-5336-459
122
262
Moore Memorial Park Project Status: Funding Change Delayed City of Ames, Iowa
Capital Improvements Plan
Description/Justification
Moore Memorial Park covers 90 acres with 50 located east of Ioway Creek and 40 west of the creek. The upper 50-acre parcel was developed into a community
park in 1991. Until 2022, the 40-acre parcel had been leased to Iowa State University as an agricultural research plot for $3,000 per year. The University farmed this
land for the final time in 2021. Parks and Recreation staff is working with Water and Pollution Control and Public Works staff to retire this land and install nutrient
reduction and water quality practices.
In response to community input to connect parks via hard surface trails, a pedestrian bridge will link these two parcels of City property. The plan is to then have a
trail from Moore Memorial Park along Scholl Road to Ontario Street. This improvement is viable because ISU owns the land adjacent to the City’s 40-acre parcel. In
the event ISU allows public access through its parcel, several miles of recreational trails would be linked t ogether. Staff will continue to meet with ISU officials to
acquire the necessary easements to bring this project to fruition.
This project was delayed to allow for the completion of previously approved projects.
Comments
2025/26 Engineer/design a pedestrian bridge to cross Ioway Creek at Moore Memorial Park
2026/27 Install a pedestrian bridge across Ioway Creek at Moore Memorial Park
Location
Moore Memorial Park, 3050 Northridge Parkway
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering/Design 75,000 75,000
Construction 300,000 300,000
Total 375,000 75,000 300,000
Financing:
Local Option Sales Tax 225,000 75,000 150,000
Grants 150,000 150,000
Total 375,000 75,000 300,000
Program - Activity: Department: Account Number:
Culture and Recreation - Parks and Recreation Parks and Recreation
123 263
Homewood Golf Course Project Status: Delayed City of Ames, Iowa
Capital Improvements Plan
Description/Justification
The current bridge on Hole #9 was designed for walking golfers. Since the demand for motorized carts at Homewood has increased, replacing this bridge with one
designed for motorized carts will speed up play and reduce safety concerns for golfers having to drive along Hole #8 to get to the 9th green. This project was
delayed in an effort to complete previously scheduled projects.
Comments
Replace the bridge on Hole #9 so it can accommodate carts .
2023/24 Ravine Study $25,000 (Local Option Sales Tax)
2023/24 Project Design $75,000 (Homewood Golf Course Fund)
2025/26 Construction $250,000 (Local Option Sales Tax)
Location
Homewood Golf Course, 401 East 20th Street
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Engineering
Construction 250,000 250,000
Total 250,000 250,000
Financing:
Local Option Sales Tax 250,000 250,000
Total 250,000 250,000
Program - Activity: Department: Account Number:
Culture and Recreation - Parks and Recreation Parks and Recreation
124
264
Furman Aquatic Center Project Status: Delayed City of Ames, Iowa
Capital Improvements Plan
Description/Justification
This facility opened in May 2010 . It has been operational for twelve seasons, with an average of 89,565 visitors per summer. To ensure it remains a quality facility,
structural and electrical issues are identified to be addressed in a systematic manner.
The current light fixtures on the deck poles at times allow water to accumulate inside the fixture, which must be drained. Replacement with LED lamps and updated
fixtures will reduce maintenance and energy consumption.
This project was delayed to allow for the completion of previously approved projects.
Comments
2028/29 Replace the light fixtures on the pool deck poles ($100,000)
Location
Furman Aquatic Center, 1365 13th Street
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Construction 100,000 100,000
Total 100,000 100,000
Financing:
Local Option Sales Tax 100,000 100,000
Total 100,000 100,000
Program - Activity: Department: Account Number:
Culture and Recreation - Parks and Recreation Parks and Recreation
125 265
Library
Project/Funding Source Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Project:
Library Carpet Replacement 47,304 47,304 - - - - 127
Total Project Expenditures 47,304 47,304 - - - -
Funding Sources:
City:
Local Option Sales Tax 47,304 47,304 - - - -
Other:
Private Contributions - - - - - -
Total Funding Sources 47,304 47,304 - - - -
City of Ames, Iowa
Capital Improvements Plan
126
266
Library Carpet Replacement Project Status: Cost Increase City of Ames, Iowa
Capital Improvements Plan
Description/Justification
The Ames Public Library building was expanded and completely renovated between 2012 and 2014. and was re-opened to the public on September 14, 2014. The
library sees an average of 1,300 people per day. By the time the renovated building has been in use for 10 years, the flooring will most likely have been traversed
over 4 million times and show considerable wear.
The first-floor carpet replacement includes replacing approximately 9,450 square feet of flooring in the youth services area, 2,640 square feet of flooring in the
auditorium, and 610 square feet of flooring in the entryway. Carpet tile will need to be torn out and flooring laid. Estimated pricing includes 2,540 square feet of extra
material for fitting and making minor future repairs.
The second-floor carpet replacement includes replacing approximately 6,000 square feet of flooring in the adult service area. Carpet til e will again need to be torn
out and flooring laid. Estimated pricing includes 2,418 square feet of extra material for fitting and making minor future repairs.
Comments
Pricing includes the estimated cost of materials, adhesive, and professional removal and installation. Additional funding has been added to the project due to the
estimated increase in the cost of materials and labor.
2023/24 First floor and partial funding for second floor
2024/25 Remainder of funding for second floor 47,304
$303,000
Location
515 Douglas Avenue
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Material/Labor 47,304 47,304
Total 47,304 47,304
Financing:
Local Option Sales Tax 47,304 47,304
Total 47,304 47,304
Program - Activity: Department: Account Number:
Culture and Recreation - Library Library/Adult Services 030-2631-459
255,696
125
267
Cemetery
Project/Funding Source Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Project:
Cemetery Improvements 150,000 - 75,000 - 75,000 - 129
Total Project Expenditures 150,000 - 75,000 - 75,000 -
Funding Sources:
City:
Local Option Sales Tax 150,000 - 75,000 - 75,000 -
Total Funding Sources 150,000 - 75,000 - 75,000 -
City of Ames, Iowa
Capital Improvements Plan
128
268
Cemetery Improvements Project Status: No Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
To honor the memory of those buried in the City’s two active cemeteries and to provide peaceful, well-maintained locations for those who visit, this program identifies
and provides funding for improvements at the Ames Municipal Cemetery and the Ontario Cemetery.
The galvanized chain link fencing at the Ontario Cemetery nee ds replacement. A more decorative style fence like that at the Ames Municipal Cemetery will be
installed.
Cremation burials have surpassed traditional burials, and this trend is forecasted to continue. Purchasing three additional columbaria will position the City to be able
to meet this demand. In anticipation of this expansion, the concrete pads for these columbaria were installed in 2022.
Comments
2025/26 Replace fencing at Ontario Cemetery ($75,000)
2027/28 Purchase three columbaria ($75,000)
Location
Ames Municipal Cemetery, 310 East 9th Street, and Ontario Cemetery, 720 North Dakota Avenue
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Construction 150,000 75,000 75,000
Total 150,000 75,000 75,000
Financing:
Local Option Sales Tax 150,000 75,000 75,000
Total 150,000 75,000 75,000
Program - Activity: Department: Account Number:
Culture and Recreation - Parks and Recreation Parks and Recreation
129 269
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130
270
COMMUNITY DEVELOPMENT
COMMUNITYDEVELOPMENT
271
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272
Community Development
Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Expenditures:
Neighborhood Improvements 875,000 175,000 175,000 175,000 175,000 175,000 132
Total Expenditures 875,000 175,000 175,000 175,000 175,000 175,000
Funding Sources:
City:
Local Option Sales Tax 875,000 175,000 175,000 175,000 175,000 175,000
Total Funding Sources 875,000 175,000 175,000 175,000 175,000 175,000
City of Ames, Iowa
Capital Improvements Plan
131 273
City of Ames, Iowa
Capital Improvements Plan Neighborhood Improvements
Project/Funding Source Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Project:
Downtown Facade Program 375,000 75,000 75,000 75,000 75,000 75,000 133
Campustown Façade Grant Program 250,000 50,000 50,000 50,000 50,000 50,000 134
Neighborhood Improvement Program 250,000 50,000 50,000 50,000 50,000 50,000 135
Total Project Expenditures 875,000 175,000 175,000 175,000 175,000 175,000
Funding Sources:
City:
Local Option Sales Tax 875,000 175,000 175,000 175,000 175,000 175,000
Total Funding Sources 875,000 175,000 175,000 175,000 175,000 175,000
132
274
Downtown Façade Improvement Program Project Status: No Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
This project was introduced in FY 2001/02 to facilitate private improvements to the façades of buildings in the Downtown area. For three years, the City did not
receive any requests for these funds.
Downtown Design Guidelines were approved by the City Council in 2001 to ensure that financial assistance for fa çade improvements is consistent with the
historical character of Downtown. The program initially started with loans but was altered by the City Council to be a grant program . To qualify for these funds,
improvements must be made to at least one of the following exterior elements: upper fa çades, storefronts, transoms, display windows, kick plates, entrances,
signs, or awnings/canopies. In FY 2011/12 the City Council expanded the program guidelines and implemented a review and award period in the spring of each
year. Additionally, to aid in comparing applications, the City Council also established a scoring process to prioritize awarding grants.
Under this program, the City provides grant funds to be matched dollar for dollar up to $23,000 per façade award. In addition, a $2,000 grant is available to
subsidize the cost of architectural services. Since 2001 the program has awarded 49 grants to downtown businesses. Of the 53 award grants, 49 were accepted
for a total of approximately $658,208 of grant funding that has been expensed. FY 2024/25 will begin with a new $75,000 allocation.
Comments
FY 2023/24 the total annual budget was increased to $75,000. In May 2023, City Council changed the individual awards maximum to $23,000 and $2,000 for
design assistance.
Location
Downtown Ames
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Incentives (Loans or Grants) 375,000 75,000 75,000 75,000 75,000 75,000
Total 375,000 75,000 75,000 75,000 75,000 75,000
Financing:
Local Option Sales Tax 375,000 75,000 75,000 75,000 75,000 75,000
Total 375,000 75,000 75,000 75,000 75,000 75,000
Program - Activity: Department: Account Number:
Community Development - Downtown Façade Improvement Program Planning & Housing 030-1030-469
133 275
Campustown Façade Improvement Program Project Status: No Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
The purpose of the Campustown Façade Improvement Program is to improve the Campustown commercial district by providing financial incentives to enhance the
appearance and use of existing buildings with commercial use. The program design is to encourage and maintain the eclectic culture and ‘uniqueness’ of
Campustown; to increase safety, security, and investments by property and business owners ; and to add to the vitality of Campustown.
This program seeks to encourage the creation of a place that is walkable, transparent, eclectic, sustainable, social, and historic. Beginning in FY 2014/15, the first
step in the process was to hire a consultant to assist the City in the development of a “Vision Statement,” prepare an “Idea Book,” review design ideas and guidelines,
help applicants wanting to apply for the program, determine costs and feasibility, and conduct workshops and working meetings with applicants and City staff. The
second step was to implement two pilot projects to include construction and evaluation.
Under this program, the City provides up to $23,000 in grant funds to be per project matched dollar for dollar. In addition, a $2,000 grant is available to subsidize
architectural costs. Through June 2022, the program has awarded seven grants to Campustown businesses and has expensed a total of $122,580 on these seven
projects. FY 2024/25 will begin with a new $50,000 allocation.
Comments
This program will address the City Council’s goal of revitalizing Campustown. Although there are annual inquiries about the program, interest has waned in recent
years for new applications. City Council amended the program in 2022 to allow for applications on a rolling basis instead of annually. Along with Downtown Façade
Grant program changes, individual grant awards were modified in May 2023.
Location
Campustown Ames
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Incentives (Loans or Grants) 250,000 50,000 50,000 50,000 50,000 50,000
Total 250,000 50,000 50,000 50,000 50,000 50,000
Financing:
Local Option Sales Tax 250,000 50,000 50,000 50,000 50,000 50,000
Total 250,000 50,000 50,000 50,000 50,000 50,000
Program - Activity: Department: Account Number:
Community Development - Campustown Façade Improvement Program Planning & Housing 030-1031-469
134
276
Neighborhood Improvement Program Project Status: No Change City of Ames, Iowa
Capital Improvements Plan
Description/Justification
The Neighborhood Improvement Program was originally designed to enhance the appearance of City neighborhoods with the additio n of permanent physical
improvements and to promote a greater sense of community through resident participation in neighborhood pro jects. The program focused solely on providing City
grants to help residents accomplish those projects that they themselves identified as top priorities for their neighborhoods.
Competitive proposals are solicited from neighborhood groups and are rated by a review panel consisting of City staff and citizens, according to the following criteria
approved by the City Council: public impact, neighborhood participation, safety, environment, housing, and public space. Neig hborhood residents are expected to
provide a local match to these grants on a dollar-for-dollar basis in the form of labor, materials, and/or cash.
The program was initiated in FY 1996/97. Since that time, 126 neighborhood projects have been funded by the City, totaling $380,536.91. The City Council awarded
one grant in 2022 for $1,616.30. Projects have included cul-de-sac, right-of-way and median landscaping; playground construction and/or restoration; alleyway
beautification; street trees; pond renovation; installation of rain gardens, historic house plaques and medallions; prairie restoration; construction of a neighborhood
message center; construction of a shelter house in a City park; park sidewalks; neighborhood basketball courts; landscaping of neighborhood entryways; installation
of neighborhood barbecue grills; renovating “DZ Triangle;” Monarch butterfly habitat restoration; concrete ping pong tables in a City park, neighborhood clean-up
days, and playground equipment in a new neighborhood park. Funds from this program also support neighborhood newsletter grants.
The City is committed to creating great neighborhoods with a sense of community. To complement this initiative, eligibility for these funds has been expanded beyond
the original intent of the Neighborhood Improvement Grant Program to include such projects as sub -area planning elements and other support programs for
neighborhood associations. In addition, the application period is now open -ended with the requirement that the funds be expended within one year of City Council
approval.
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Construction 250,000 50,000 50,000 50,000 50,000 50,000
Total 250,000 50,000 50,000 50,000 50,000 50,000
Financing:
Local Option Sales Tax 250,000 50,000 50,000 50,000 50,000 50,000
Total 250,000 50,000 50,000 50,000 50,000 50,000
Program - Activity: Department: Account Number:
Community Development - Neighborhood Improvements Planning and Housing 030-1032-469 135 277
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136
278
GENERAL GOVERNMENT
GENERALGOVERNMENT
279
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280
General Government
Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Expenditures:
Facilities 375,000 75,000 75,000 75,000 75,000 75,000 138
Total Expenditures 375,000 75,000 75,000 75,000 75,000 75,000
Funding Sources:
City:
Local Option Sales Tax 375,000 75,000 75,000 75,000 75,000 75,000
Total Funding Sources 375,000 75,000 75,000 75,000 75,000 75,000
City of Ames, Iowa
Capital Improvements Plan
137 281
Facilities
Project/Funding Source Total 2024/25 2025/26 2026/27 2027/28 2028/29 Page
Project:
City Hall Improvements 375,000 75,000 75,000 75,000 75,000 75,000 139
Total Project Expenditures 375,000 75,000 75,000 75,000 75,000 75,000
Funding Source:
City:
Local Option Sales Tax 375,000 75,000 75,000 75,000 75,000 75,000
Total Funding Sources 375,000 75,000 75,000 75,000 75,000 75,000
City of Ames, Iowa
Capital Improvements Plan
138
282
Description/Justification
The City Hall Improvements program is focused on major maintenance or replacement of needed items for the City Hall building, the Veterans Memorial, and both
east and west City Hall parking lots.
City Hall’s mechanical, electrical, plumbing, sprinkler, and numerous other support systems were installed new in 1990. Funds are allocated yearly for equipment or
system failures that may occur beyond the City Hall operating budget funding levels. Funding was increased from previous levels in FY 2022/23 due to the increase
in materials and repair costs and the age of some of our major systems (e.g., heat pumps).
Location
City Hall, 515 Clark Avenue
City Hall Improvements Project Status: No Change City Of Ames, Iowa
Capital Improvements Plan
Total 2024/25 2025/26 2026/27 2027/28 2028/29
Cost:
Maintenance 375,000 75,000 75,000 75,000 75,000 75,000
Total 375,000 75,000 75,000 75,000 75,000 75,000
Financing:
Local Option Sales Tax 375,000 75,000 75,000 75,000 75,000 75,000
Total 375,000 75,000 75,000 75,000 75,000 75,000
Program - Activity: Department: Account Number:
General Government - Facilities Fleet Services/Facilities 030-2930-419
139 283
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284
ITEM #:23
DATE:01-23-24
DEPT:FIN
SUBJECT:UTILIZATION OF ADDITIONAL DEBT COLLECTION PRACTICES 
COUNCIL ACTION FORM
BACKGROUND:
The City of Ames has historically relied on three methods to coll ect past-due parking tickets and
outstanding utility bills, depending on the type.
Parking Ticket Collection
To address unpaid citations, the City has engaged the services of a professional collection agency,
marking citations as unpaid after a thirty-five day grace period from the date of issuance. Annually, an
average of 20% of parking citations issued by the City remain outstanding. In the autumn of 2021, the
City transitioned to a new collection agency due to sub-optimal results with the previous provider.
While there has been an improvement in the recovery of outstanding funds, a significant
percentage of unpaid citations remains uncollected. Moreover, the City's agreement with the
collection agency stipulates a cost-sharing arrangement of 25% for any parking fines successfully
collected. Additionally, there are often costs associated with vehicle owner lookups to mail notices
on these accounts.
Utility Bill Collection
The City contracts with a separate collection agency to collect on accounts that have gone unpaid. This
agency retains 38% of the collected monies; if legal proceedings are initiated, it keeps 50%. On
average, the agency collects 30% of outstanding balances.
Miscellaneous Accounts Receivable
For other past-due accounts, the City performs account collection efforts internally. This method
generally results in write-offs for accounts that the staff views as uncollectable after a significant period
of time and effort.
In a review of these collection methods, staff has identified the following two new initiatives that staff
believes will increase the City’s collection of parking ticket fines.
AGREEMENT WITH STORY COUNTY AND THE IOWA DEPARTMENT OF
TRANSPORTATION (Parking Tickets Only):
The City of Ames Parking Division employs ticketing as an effective measure to deter violations of
parking regulations. Parking citations carry a range of fines, varying from $10 to $100. Payment options
encompass in-person transactions at the Finance Customer Service Division during regular business
hours and the convenience of online payment processing through the City of Ames website's credit card
payment portal.
The cumulative total of outstanding parking tickets presently amounts to over $500,000 since August
2015. Story County residents are responsible for a substantial portion, exceeding $194,000, or
approximately 37% of the total outstanding fines. Furthermore, several individuals have accrued
substantial balances currently under collection. Specifically, 24 residents have incurred fines ranging
285
from $1,000 to $3,000. Additionally, there is one resident whose total fines amount to $7,615.
In a comprehensive review of parking citation collections, our staff has identified an opportunity
to collaborate with the Story County Treasurer and the Iowa Department of Transportation to
enhance the collection of unpaid parking citations. This partnership aligns with Iowa Code
Section 331.553(8) provisions, which allows counties to enter into agreements, as outlined in Iowa
Code Chapter 28E, wherein the County Treasurer agrees to withhold the issuance and renewal of
vehicle registration until outstanding tickets are paid. The Story County Treasurer has expressed
their willingness to provide this service at no cost to the City, pending approval of a 28E
agreement.
Several municipalities currently employ this collection methodology in the Des Moines Metro area,
including Des Moines, West Des Moines, Waukee, Urbandale, and Clive. Furthermore, numerous other
communities across the state have successfully utilized agreements with their respective County
Treasurers to enhance collection efforts.
While the parking tickets issued since August 2015 include specific language about the potential non-
renewal of motor vehicle registrations, the Story County Treasurer has agreed to assist in collections for
only tickets issued from January 1, 2022, onward. This amounts to approximately $138,400, of which
$48,460 is attributed to residents of Story County.
If approved, staff will collaborate with the Iowa Department of Transportation Motor Vehicle Support
Bureau, the Iowa Department of Transportation Motor Vehicle Division, and the City of Ames IT
department to initiate the program. This includes a secure transmission of the information required to
the Iowa Department of Transportation to place registration holds, which the Story County Treasurer
will administer.
IOWA SETOFF PROGRAM (All Past-Due City Accounts):
The Iowa Department of Revenue also offers another collection method for all past-due accounts
through its “Setoff Program.” This program allows Public Agencies in the State of Iowa to collect
delinquent debts through tax refunds, casino and sports wagering winnings, State-issued vendor
payments, and Iowa Lottery winnings. As part of the program, the state remits all collected debt
to the city minus a $7.00 fee. The state requires a minimum debt of $50 per obligor for submission to
the program.
The setoff program would also allow the City to collect delinquent receivables, including unpaid utility
bills and other miscellaneous charges, fines, and fees. The City currently has the following outstanding
balances that are 90+ days past due, dating back to 2015 :
Miscellaneous Accounts Receivable $204,929
Parking 550,143
Utility Bills 732,106
Total $1,487,178
This popular program is utilized by many cities and counties across the state through the approval of a
memorandum of understanding (MOU) with the Iowa Department of Revenue.
Staff believes these two collection models will decrease the City’s collection cost and improve the
286
collection of outstanding tickets and delinquent accounts.
ALTERNATIVES:
1. a. Approve the 28E agreement to be presented to Story County for Board approval and authorize
staff to begin utilizing the agreement to collect delinquent parking tickets.
b. Approve the Memorandum of Understanding (MOU) with the Iowa Department of Revenue for
the purpose of participating in the state’s “Setoff Program” and authorize staff to begin utilizing the
program to collect past-due accounts.
2. Approve ONLY the 28E agreement to be presented to Story County for Board approval and
authorize staff to begin utilizing the agreement to collect delinquent parking tickets.
3. Approve ONLY the Memorandum of Understanding (MOU) with the Iowa Department of Revenue
for the purpose of participating in the state’s “Setoff Program” and authorize staff to begin utilizing
the program to collect past-due accounts.
4. Do not authorize additional collection methods and refer back to staff for additional details or
alternatives
CITY MANAGER'S RECOMMENDED ACTION:
Over the past several years, the City has experienced a significant number of unpaid parking tickets,
charges, fines, and fees. While the City has used collection agencies in addition to staff-led collection
efforts in the past, it has become apparent that alternative collection methods may result in the improved
collection of these accounts. Additionally, the alternatives offered through the these two new
partnerships with the county and the state will result in a lower-cost collection method. Therefore, it is
the recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted
above.
ATTACHMENT(S):
COA & Story County Parking 28E.docx
Debt Vendor MOU updated blank fillable.pdf
287
COOPERATIVE AGREEMENT BETWEEN THE CITY OF AMES, IOWA AND THE
IOWA COUNTY OF STORY
THIS AGREEMENT is made and entered into this ________ day of ____________, 2024
by and between the City of Ames, Iowa (City) and the Iowa County of Story (“County”).
WHEREAS, it is in the best interest of the City and County to enter into this
cooperative agreement,
THEREFORE, IN CONSIDERATION of the recitals, representations, covenants,
and Agreements set forth herein, the parties herby represent, covenant and agree as
follows:
1. The City shall provide to the Iowa Department of Transportation, on a daily basis,
the information in the City’s possession necessary to identify each delinquent
parking ticket debtor as determined by the City, all delinquent tickets issued, and
the debt amount owed. This information shall be delivered electronically and
provided in a format as determined by the Iowa Department of Transportation
(IDOT). IDOT will place a stop on the vehicle’s registration renewal.
2. It shall be the responsibility of the City to update this information daily to the IDOT
to ensure the status of a ticket is changed due to payment at City Hall, or a ticket
being voided for any reason. The City shall hold the County harmless and the City
shall assume all liability for any failure to update the status of a ticket.
3. The Story County Treasurer shall refuse to renew the registration of a vehicle
registered to an applicant of whom the Treasurer, through the Iowa Department of
Transportation Titling and Registration System, knows has one or more delinquent
parking ticket debts owed to the City of Ames.
4. Any person with a hold placed on the person’s account shall be referred to the City
in order to make payment on the account. Upon submitting a City receipt indicating
a zero account balance, or the daily update of the account records by City staff,
whichever is first, the County shall remove the hold from the account.
5. This Agreement shall take effect upon approval by both parties and shall continue
in effect until terminated as set forth herein. The city shall not include any parking
ticket debt incurred prior to 1/1/2022.
6. This Agreement may be terminated at any time by either party upon thirty (30) days
written notice to the other party.
7. The County Treasurer and the City of Ames Utility Accounts Supervisor shall
administer this Agreement. The County Treasurer shall consult with the Story
County Board of Supervisors and the Ames Utility Accounts Supervisor shall
288
consult with the Ames City Manager on matters related to this Agreement. No real
or personal property shall be acquired by either party during the term of this
Agreement.
8. Any notices, demand, or communication to be given pursuant to this Agreement
shall be in writing and mailed by certified mail, postage prepaid and properly
addressed to the parties as follows:
City of Ames, Iowa
Attn: Finance Director
PO BOX 811
Ames, IA 50010
Story County, Iowa
Attn: County Treasurer
PO BOX 498
Nevada, IA 50201
IN WITNESS THEREOF, the parties hereto have caused this Agreement to be
executed as of the day and year first written above.
Signed this day of , 2024.
CITY OF AMES, IOWA ATTEST:
:___________________________:___________________________
John A. Haila, Mayor Renee Hall, City Clerk
Chairperson
STORY COUNTY,ATTEST:
________________________________________________________
Lisa Heddens, Board of Supervisors Chair Lucy Martin, County Auditor
_______________________________
Ted Rasmusson, Treasurer
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Page 1 of 11
MEMORANDUM OF UNDERSTANDING BETWEEN THE IOWA DEPARTMENT OF
REVENUE AND ______________________ REGARDING STATE SETOFF PROGRAM
ARTICLE I
PURPOSE
1.1 The purpose of this memorandum of understanding (“Agreement”) is to define the terms and
conditions of [_______________] (“Participating Agency”)’s participation in the State Setoff
Program (“Program”), as administered by the Iowa Department of Revenue (“IDR”). Participating
Agency and IDR may individually be referred to as a “Party”, or collectively as “Parties”.
ARTICLE II
DEFINITIONS & AUTHORITY
2.1 Definitions.
2.1.1 “Credit Vendor” means an agency or entity who submits funds to the Program.
2.1.2 “Data” means any information in the possession of or owned by the Participating Agency or
IDR that is shared with the other Party under this Agreement.
2.1.2.1 Data may include personal information as defined by Iowa Code section 715C.1(11).
2.1.2.2 IDR shall at no time share federal tax information pursuant to this Agreement. IDR
shall only share state tax information as allowed by law.
2.1.3 “Debt” means any amount, as measured in money, owed to a Public Agency.
2.1.4 “Debt Portal” means the online system through which the Participating Agency will
administer its Debt.
2.1.5 “Debt Type” means a category of Debt that has become due, owing, and payable under
statute, administrative rule, or other lawful means.
2.1.6 “Obligor” means as defined in Iowa Code 421.65(1)(a).
2.1.7 “Obligor Directory Information” means the Obligor’s Name, Address, Phone Number, and
Email Address.
2.1.8 “Obligor Information” means any information regarding the Obligor required by IDR,
including “Obligor Directory Information”.
2.1.9 “Participating Agency” means a Public Agency or the Iowa Judicial Branch (“IJB”), that has
entered into an agreement with IDR to participate in the State Setoff Program.
2.1.10 “Public Agency” means as defined in Iowa Code 421.65(1)(b).
2.1.11 “Public Payment” means as defined in Iowa Code section 421.65(1)(c).
2.1.12 “Qualifying Debt” means as defined in Iowa Code section 421.65(1)(d).
2.1.13 “Setoff Fee”, as outlined in Section 3.4.4, means the amount paid by the Participating Agency
per setoff to IDR for participation in the State Setoff Program.
2.1.14 “State Setoff Program” or the “Program” means the program established by Iowa Code
section 421.65 to set off against each Public Payment any Qualifying Debt the Obligor owes
to a Participating Agency.
2.1.15 All monetary amounts referenced in this Agreement and throughout the State Setoff Program
shall be in United States Dollars.
2.1.16 Unless otherwise specified, references to IDR and Participating Agency shall include their
officers, employees, agents, and contractors. FAST Enterprises, LLC (Fast) is a contractor of
IDR. Participating Agency authorizes Fast access to Participating Agency Data subject to this
Agreement.
2.1.17 All statutes and administrative rules shall be construed as may be enacted or amended at any
time during the term of this Agreement. In any circumstance where this Agreement conflicts
with statute or administrative rule, all Parties shall abide by the statute or administrative rule.
2.2 Legal Authority. This Agreement is entered into pursuant to the authority in Iowa Code section
421.65 and Iowa Administrative Code chapter 701-26.
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Page 2 of 11
ARTICLE III
PROGRAM PARAMETERS
3.1 Program Admission.
3.1.1 The Public Agency or IJB wishing to participate in the Program must complete and submit
the application as designated by IDR. All required fields must be reported.
3.1.2 This Agreement meets the requirement for a memorandum of understanding as outlined in
Iowa Administrative Code rule 701-26.3.
3.1.3 Contact Persons.
3.1.3.1 The Participating Agency must provide a contact person for operational questions
and backup contact person for when the contact person is unavailable. Operational
questions constitute questions originating from IDR regarding the processing of
setoffs.
3.1.3.2 The Participating Agency must provide a contact person for Obligor questions and
backup contact person for when the contact person is unavailable. Obligor questions
constitute questions originating from the Obligor regarding the Obligor’s Debt or the
amount setoff.
3.1.3.3 The Participating Agency must provide the name, title, phone number, and email
address of each contact person.
3.1.3.4 The Participating Agency must update and confirm all contact persons and all contact
information no less than annually and upon request.
3.1.3.5 All contact persons must ensure that calls and correspondence are handled in a timely
manner.
3.1.3.6 Contact person contact information may be updated without a formal amendment to
this Agreement by providing written notice to IDR in the manner designated by IDR.
3.2 Prior to Submission of Debt.
3.2.1 Participating Agency shall keep a record of all communication with the Obligor until the
Debt has been paid in full and the setoff appeal period has expired, or has been removed from
the Program.
3.2.2 Participating Agency shall provide Obligor with an opportunity to protest or challenge the
Debt, in compliance with applicable law and due process.
3.2.3 Steps outlined in Sections 3.2.1 and 3.2.2 above must be completed for each Debt prior to
that Debt’s submission to the Program.
3.2.4 Participating Agency’s correspondence to Obligor shall include the Participating Agency’s
obligor contact information. The correspondence shall not include IDR or the Program’s
operational contact information.
3.2.5 Prior to submitting a Debt Type to the Program, a Participating Agency shall provide the
Department with a description of the Debt Type(s) and other details regarding each Debt
Type as required by the Department. This description(s) shall be submitted with the MOU
and any other time a Participating Agency wants to submit a new Debt Type.
3.3 Submission of Debt.
3.3.1 All Data required to submit, certify, and maintain debt must be submitted electronically via a
process designated by IDR. Submissions must comply with the file layout in Appendix B.
IDR may update Appendix B without a formal amendment to this Agreement by providing
written notice to the Participating Agency.
3.3.2 Participating Agency shall remain the system of record for Debt submitted to the Program.
3.3.3 Character of Debt.
3.3.3.1 The Debt must be Qualifying Debt.
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3.3.3.2 The Debt must be legally collectible and within any applicable statute of limitations.
3.3.3.3 The debts must meet the minimum amount requirement, as set by Iowa
Administrative Code rule 701-26.1.
3.3.3.4 Obligor Information must include: Name (if individual, First and Last Name), tax
identification number, and any other information requested by IDR.
3.3.4 Participating Agency must certify all Debt in accordance with Iowa Code section
421.65(2)(a)-(b).
3.3.5 All Debt is subject to a recertification process. The recertification process may include, but is
not limited to, requiring the Participating Agency to certify that all information is correct and
that the Debt is still Qualified Debt. The recertification process will be performed regularly,
at the agreement of the Parties, but no less than annually.
3.3.6 Participating Agency shall notify the department of any change in the status of the public
agency’s individual debts submitted to the setoffs program. This notification shall be made no
later than five business days of any change in the status of a submitted debt in the manner
prescribed by the Department.
3.3.7 IDR may reject any Debt that, in IDR’s sole judgment, is not feasible, not collectible, or not
compliant with applicable law.
3.3.7.1 IDR may reject any Debt if the tax identification number, or other information does
not match IDR’s record for the Obligor. This will only apply to Obligors of whom
IDR has a record.
3.4 Setoff Procedure.
3.4.1 Debt will be setoff upon a TIN match.
3.4.2 The Debt Portal is intended to be available to the Participating Agency 24 hours a day, 7 days
a week, with exceptions for Program maintenance. Participating Agency will be notified of
any scheduled maintenance that will interfere with this availability. Unexpected interruptions
in availability of the Debt Portal will be remedied by IDR as quickly as possible within IDR
availability and priorities.
3.4.3 Order of Priority for Debt Setoff. Debt shall be setoff in the order of priority defined in
Iowa Code section 421.65(4) and Iowa Administrative Code rule 701-26.6. The priority
determination will be made when the challenge letter is sent to the obligor. A public payment
will not be applied to a qualifying debt that is not included on the challenge notice.
3.4.3.1 The Participating Agency shall identify in Appendix C Debts submitted to the
Program that will be deposited into the state general fund.
3.4.4 Setoff Fee.
3.4.4.1 The Participating Agency will be charged a Setoff Fee, as set forth in Iowa
Administrative Code rule 701-26.10, each time a Public Payment is setoff and
applied to the Participating Agency’s Qualifying Debt. The Setoff Fee shall be
retained as defined in section 3.6.7 herein.
3.4.4.2 The Participating Agency shall not collect the Setoff Fee from the same setoff for
which the Setoff Fee has been charged.
3.4.4.3 IDR may change the Setoff Fee amount in IDR’s sole discretion, upon 60 days’
notice to the Participating Agency. Change to the Setoff Fee amount shall not require
a formal amendment to this Agreement, nor consent of the Participating Agency.
3.4.5 Upon Setoff.
3.4.5.1 IDR will mail a letter to the Obligor at the best address available to IDR at the time
of mailing. The letter will inform the Obligor that the Public Payment owed to the
Obligor was setoff due to Debt owed to the Participating Agency.
3.4.5.2 IDR will mail a letter to a known co-payee on any setoff of a Public Payment. The
letter will include information regarding the opportunity for the co-payee to request a
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division of the Public Payment. This letter and the letter contemplated in section
3.4.5.1. may be combined.
3.4.5.3 The Obligor will have 15 days from the date of the letter to challenge the setoff.
Ground for such challenges will be limited to: (1) mistake of fact, including a mistake
in the identity of the obligor or a mistake in the amount owed, and (2) Debt is not a
Qualifying Debt. Additionally, IDR will accept and administer requests to divide a
jointly or commonly owned right to payment under Iowa Code section 421.65(2)(f).
3.5 Following Setoff
3.5.1 Amounts collected via a successful match will be forwarded periodically to the Participating
Agency, reduced by the appropriate Setoff Fee.
3.5.2 Amounts collected will be posted to the balance due within the Program Debt Portal. If the
amount of the debt is reduced as outlined in Iowa Administrative Code rule 701-26.2, the
debt will be purged from the Program.
3.5.3 Amounts collected via a successful match will be forwarded to the Participating Agency via
I/3 Internal Exchange Transaction (IET) or direct deposit. Transfer via check is not available.
3.5.4 If the application of a Public Payment to a Qualifying Debt results in an overpayment to the
Participating Agency, and the Obligor does not challenge the setoff, the Participating Agency
shall refund the overpayment to the Obligor and/or co-payee.
3.5.5 If, after the setoff is complete, it is determined that the person(s) whose Public Payment was
setoff is not the Obligor, the Public Agency shall refund the setoff amount to the person(s)
whose Public Payment was setoff.
3.6 Appeals, Challenges, and Requests to Divide Jointly or Commonly Owned Rights to Payment.
3.6.1 Challenges will be limited to: (1) mistake of fact, and (2) debt is not a qualifying debt.
Additionally, IDR will accept and administer requests to divide a jointly or commonly owned
right to payment. The Participating Agency is responsible for all appeals regarding the
underlying debt.
3.6.2 If an appeal or challenge is filed, IDR shall notify the Participating Agency that a challenge
has been received. The Participating Agency shall promptly provide IDR with all information
requested by IDR or other information as deemed relevant by the Participating Agency for
purposes of the challenge. The Participating Agency shall make every effort to provide such
information to IDR prior to the hearing date. Information received by IDR more than 10 days
after the challenge received date will not be considered by IDR.
3.6.3 Upon receipt of a challenge, IDR shall set a time to occur within ten days of receipt of the
challenge to review the relevant facts of the challenge with the Obligor. An alternative time
may be set at the request of the Obligor. Following the review, IDR shall determine whether
the challenge is successful and communicate the result to the Participating Agency and the
Obligor.
3.6.4 If a setoff is appealed or challenged by the Obligor, the Participating Agency shall hold the
setoff amount until a final determination is made.
3.6.5 The Participating Agency must adhere to IDR’s determination on a challenge or request for
division of a jointly or commonly owned right to payment, and has no appeal opportunity.
3.6.6 Should the Obligor challenge IDR's determination or the Program in court (e.g. district court,
etc.) Participating Agency shall be responsible for any defense, including costs. IDR may
provide assistance upon request and at IDR's sole discretion.
3.6.7 IDR will retain the Setoff Fee, even if the challenge or request to divide a jointly or
commonly owned right to payment is successful.
3.7 Refunds
3.7.1 In the event an appeal or divide is successful, or a request for divide is accepted, the
Participating Agency is responsible for refunding the amount due to the Obligor or co-payee.
3.7.2 IDR may request the amount to be refunded to be returned to IDR, rather than refunded to the
Obligor or co-payee, if another debt exists for the Obligor or co-payee in the Program. In
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such a case. the Participating Agency shall return the amount to IDR via I/3 Internal
Exchange Transaction (IET) or Automated Clearing House (ACH) Debit.
3.7.3 If not notified to return the amount to IDR, the Participating Agency must issue the refund to
the Obligor or co-payee within 30 days of notification of successful appeal or challenge, or
the acceptance of a request for a divide by IDR.
3.7.4 The Participating Agency shall provide evidence that the refund was issued to IDR upon
request.
ARTICLE IV
CONFIDENTIALITY AND OWNERSHIP OF DATA
4.1 To the extent allowed by applicable law, the Participating Agency shall be considered the custodian
of records related to the Debt and any Data submitted in relation to the Debt. Participating Agency
shall respond to any open records request filed under chapter 22, regarding Participating Agency’s
Debt in the Program.
4.2 Obligor Information submitted to the Program is confidential and exempt from release under Iowa
Code chapter 22. Iowa Code section 421.65(2)(a). Obligor Information is not confidential taxpayer
information or return information under Iowa Code section 422.20 or 422.72.
4.3 IDR may use Obligor Information to support the Program generally. Obligor Information received
from one participating agency or credit vendor may be used to assist the Program as it applies to any
other participating agency or credit vendor.
4.4 Obligor Directory Information may be used to update IDR’s tax information system, and will be used
to benefit tax administration, non-tax debt collection, identification services, and the Program.
4.5 Notwithstanding Section 4.4 above, Obligor Information shall only be available to persons with a
business reason to access the information.
ARTICLE V
DURATION AND TERMINATION
5.1 Duration.
5.1.1 This Agreement shall be in force upon this document being fully signed (the "Effective
Date").
5.1.2 The initial term of this Agreement shall be three (3) years from the Effective Date, unless
terminated earlier. By mutual written agreement, the parties may annually extend the
Agreement for up to three (3) additional one-year terms.
5.1.3 This Agreement memorializes all elements of this Agreement and supersedes any previous
Agreement or negotiations related to this Agreement, whether oral or in writing.
Amendments to the provisions of this Agreement may be made at any time only in writing
and by the agreement and signature of all parties hereto.
5.2 Termination.
5.2.1 Termination for Cause by IDR. IDR may terminate this Agreement upon written notice of
the Participating Agency’s breach of any material term, condition, or provision of this
Agreement, if such breach is not cured within the time period specified in IDR’s notice of
breach or any subsequent notice or correspondence delivered by IDR to Participating Agency,
provided that cure is feasible. In addition, IDR may terminate this Agreement effective
immediately without penalty or legal liability and without advance notice or opportunity to
cure for any of the following reasons:
5.2.1.1 Participating Agency, directly or indirectly, furnished any statement, representation,
warranty, or certification in connection with this Agreement that is false, deceptive,
or materially incorrect or incomplete;
5.2.1.2 Participating Agency’s or Participating Agency Contractor’s officers, directors,
employees, agents, subsidiaries, affiliates, contractors, or subcontractors has
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committed or engaged in fraud, misappropriation, embezzlement, malfeasance,
misfeasance, or bad faith;
5.2.1.3 Dissolution of Participating Agency or any parent or affiliate of Participating Agency
owning a controlling interest in Participating Agency;
5.2.1.4 IDR determines or believes Participating Agency has engaged in conduct that has or
may expose IDR to material liability;
5.2.1.5 Participating Agency submits Debt that is not legally collectable, is unresponsive to
IDR requests, or otherwise not compliant with this Agreement.
The right to terminate this Agreement pursuant to this section shall be in addition to and not
exclusive of other remedies available to IDR and, notwithstanding any termination, IDR shall
be entitled to exercise any other rights and pursue any remedies available under this
Agreement, in law, at equity, or otherwise. Participating Agency shall notify IDR in writing if
any of the foregoing events occur that would authorize IDR to immediately terminate this
Agreement.
5.2.2 Termination for Convenience.
5.2.2.1 Following sixty days written notice, the Participating Agency may terminate this
Agreement, in whole or in part, for convenience without the payment of any penalty
or incurring any further obligation or liability to Participating Agency. Termination
for convenience may be for any reason or no reason at all.
5.2.2.2 Following written notice, IDR may terminate this Agreement, in whole or in part, for
convenience without the payment of any penalty or incurring any further obligation
or liability to IDR. IDR may further remove all or any portion of Participating
Agency’s debt from the State Setoff Program for any or no reason upon written
notice. Termination for convenience may be for any reason or no reason at all.
5.2.3 Termination Due to Lack of Funds or Change in Law. Notwithstanding anything in this
Agreement to the contrary, either party shall, upon written notice, have the right to terminate
this Agreement, in whole or in part, without penalty or liability and without any advance
notice as a result of any of the following:
5.2.3.1 The legislature, governor, or other applicable governing body fail, in the sole opinion
of the terminating party, to appropriate funds sufficient to allow the terminating party
to either meet its obligations under this Agreement or to operate as required and to
fulfill its obligations under this Agreement;
5.2.3.2 If funds are de-appropriated, reduced, not allocated, or receipt of funds is delayed, or
if any funds or revenues needed by either party to make any payment hereunder are
insufficient or unavailable for any other reason as determined by the terminating
party in its sole discretion;
5.2.3.3 If the terminating party’s authorization to conduct its business or engage in activities
or operations related to the subject matter of this Agreement is withdrawn or
materially altered or modified;
5.2.3.4 If the terminating party’s duties, programs, or responsibilities are modified or
materially altered; or
5.2.3.5 If there is a decision of any court, administrative law judge, or arbitration panel or
any law, rule, regulation, or order is enacted, promulgated, or issued that materially
or adversely affects the terminating party’s ability to fulfill any of its obligations
under this Agreement.
ARTICLE IV
ADMINISTRATION
6.1 This Agreement does not create a separate legal or administrative entity. Any real, personal, or
intellectual property used in this cooperative undertaking shall be acquired, held, and disposed of by
the Party which originally obtains, purchases, or develops the property.
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6.2 During the Agreement period, the agreement managers shall be contacted on all interpretations and
problems relating to the Agreement and shall follow the issues through to their resolution. The
agreement managers shall also monitor performance under the Agreement. The Participating Agency
agreement manager is identified in Appendix A. The IDR agreement manager is Susan Khamtanh,
Procurement Officer, 515-281-5694, susan.khamtanh@iowa.gov. Agreement manager contact
information may be updated without a formal amendment to this Agreement by providing written
notice to the other Party.
6.3 Each Party represents and warrants that it has full authority to enter into this Agreement and that it
has not granted and will not grant any right or interest granted to the other party under this Agreement
to any person or entity.
6.4 Additional Provisions. The Parties agree that if an Appendix, Attachment, Addendum, Rider, or
Exhibit is attached hereto by the Parties, and referred to herein, then the same shall be deemed
incorporated herein by reference.
6.5 Further Assurances and Corrective Instruments. The Parties agree that they will, from time to
time, execute, acknowledge, and deliver, or cause to be executed, acknowledged, and delivered, such
supplements hereto and such further instruments as may reasonably be required for carrying out the
expressed intention of this Agreement. Participating Agency understands that agreement to
amendments may be required to continue participation in the Program. Failure to agree to
amendments proposed by IDR may result in the termination of this Agreement and the removal of the
Participating Agency’s debt from the Program.
6.6 No Actions or Damages. The Parties agree that neither party may file claims or seek damages under
this Agreement.
6.7 Compliance with Iowa Code Chapter 8F. Participating Agency and IDR shall comply with Iowa
Code Chapter 8F with respect to any sub-agreements or contracts it enters into pursuant to this
Agreement. Any compliance documentation, including but not limited to certificates, received from
contractors by Participating Agency or IDR shall be made available upon request of the other Party.
6.8 Immunity from Liability. Notwithstanding any provision of this Agreement, nothing in this
Agreement shall be construed as waiving any immunity from suit or liability in state or federal court
or any other tribunal, including but not limited to sovereign immunity, Eleventh Amendment
immunity, or any other immunity from suits or damages, possessed by the Parties or any officer,
employee, director, attorney, auditor, contractor, or associate of the Parties.
6.9 Supersedes Former Contracts or Agreements. This Agreement supersedes all prior Contracts or
Agreements between Participating Agency and IDR for the services provided in connection with this
Agreement.
Iowa Department of Revenue [_______________](“Participating Agency”)
Signature Date Signature Date
Name: Name:
Title: Title:
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Appendix A
Participating is required to provide contact information for the following contacts. The
Primary/Secondary for a particular type (e.g. operational, obligor) of contact may not be the same
individual. However, the same individual may hold more than one contact position.
Operational Contact - Primary
This is the primary contact for questions from IDR regarding the processing or operations of the Participating
Agency’s participation in the Setoff Program.
Name:
Title
Phone Number:
E-mail Address:
Operational Contact - Secondary
This is the backup contact for questions from IDR regarding the processing or operations of the Participating
Agency’s participation in the Setoff Program.
Name:
Title
Phone Number:
E-mail Address:
Obligor Contact - Primary
This is the primary contact for questions from Obligors.
Name:
Title
Phone Number:
E-mail Address:
Obligor Contact - Secondary
This is the backup contact for questions from Obligors.
Name:
Title
Phone Number:
E-mail Address:
Agreement-Related Notices Should be Sent To:
This is the contact who should receive legal notifications.
Name:
Title
Phone Number:
E-mail Address:
Address:
City:
State:
Zip Code:
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Appendix B
Setoff Placement File
The placement file must be named Setoffs######.txt, where ###### is the Agency Number and Unit
Code. If your agency has multiple Unit Codes, use one of them in the file name. Do not change the Unit
Code used without notifying IDR prior to placement file submission.
The placement file must contain a list of all the Participating Agency’s debt to be placed in the Program.
Each record in the file represents one Debt. The placement file is a full replacement, and will overwrite
existing debt placements for the Participating Agency under their unit code(s).
The placement file has a fixed width layout
Number (Required) debt. This is generally a three-digit number, such as “645” or
Unit Code (Required) assigned by IDR. This is generally a three-digit number
Number Type
(Required)
1 = Social Security Number (SSN)
2 = Federal Employer Identification Number (FEIN)
Number (required) citation #, etc.). This should not change.
Note: If debt has previously been placed for a combination of
Agency Number, Agency Unit Code, Obligor ID, and Debt ID,
then the corresponding placement will be updated based on the
file.
Entity Name
(Required)
Last Name of the Obligor (if an Obligor Identification Number
Type is SSN or ITIN), or Name of Obligor (if Obligor
Identification Number Type is FEIN)
First name of the Obligor (if an Obligor Identification Number
Type is SSN or ITIN).
Leave blank if Obligor Identification Number Type is FEIN
Middle name of Obligor (if an Obligor Identification Number
Type is SSN or ITIN)
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Leave blank if Obligor Identification Number Type is FEIN
Qualified Date
(Required) Date the Debt first qualified for the Program
Format: MMDDYYY
(Required) The amount owed to the Participating Agency. Expressed in
pennies. Pre-padded with 0s.
Example: $123.45 should be listed as 000000012345.
Must be $50 or more for all qualifying debts owed to one public
agency by one obligor.
(May be required) Description of the Debt. May be displayed on correspondence to
the Obligor pertaining to their setoff.
Example: “Parking Ticket 00123-4”
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Appendix C
List of Debts submitted to the Program that will be deposited into the state general fund when paid:
ex. Individual income tax debt ex. Debt resulting from the tax on an individual’s
income
300
ITEM #:24
DATE:01-23-24
DEPT:ADMIN
SUBJECT:THE GRAND DRIVES LLC'S REQUESTS FOR CAMPUSTOWN SHOWDOWN
COUNCIL ACTION FORM
BACKGROUND:
The Grand Drives, LLC is requesting to hold a cattle show in Campustown on April 20, 2024. Event
organizers began holding the same model of annual event in Manhattan, Kansas in 2021, and now seek
to expand into other communities. The purpose of the show is to celebrate American beef producers
while advancing exhibitors’ and the public’s knowledge about the livestock industry.
The event consists of activities in two areas: 1) A cattle show will take place in the Hansen Agricultural
Student Learning Center, and 2) a grand drive (a show of selected cattle in different categories) will
occur on the 200-block of Welch Avenue in Campustown. For the grand drive, a portion of the street
will be used for vendors, a stage featuring live music and a fashion show, and the show arena. An area
of Welch Avenue south of Hunt Street will be used for loading and unloading cattle from the trailers
that transport them to and from the Hansen Center. Only six animals will be in the show arena at a time.
The event is scheduled to begin at 6:30 p.m. and conclude by 11:00 p.m., with clean-up complete by
11:45 p.m.
Organizers first contacted City staff in summer 2023 to explore the possibility of hosting this event. On
July 7, 2023, the event organizers met with City staff to discuss event details. At that time, a site tour
was conducted with representatives from the Ames Chamber of Commerce, Discover Ames, and City
staff. These groups met again on January 5, 2024, to review the submitted Special Event Application
and Public Safety and Event Management Plan.
The applicant is requesting closure of Welch Avenue from approximately 100 feet south of
Chamberlain Street to Knapp Street, and Hunt Street from Chamberlain Place to Welch Avenue,
between 11 a.m. and 11:45 p.m. on April 20, 2024. Local traffic will be facilitated into and out of the
route that is closed for trailering the animals at times when loading and unloading are not actively
occurring.
The event requires the closure of 45 parking meters, which results in an estimated loss of $412.52.
Applicants are requesting access to City-owned electrical outlets ($10) and a blanket Vending License
($50). Staff will invoice the applicant for these costs. Organizers indicated that carpeting will be placed
on the street in the show arena. Once the show concludes, the carpeting will be rolled up and transported
offsite for cleanup.
Some of the materials attached to this Council Action Form reference a beer garden. The applicant
originally indicated interest in a beer garden as part of the event. After further discussion with City staff,
the applicant has withdrawn the proposal for a beer garden this year; however, a beer garden may be
requested by the applicant in future years if this event becomes an annual occurrence.
The event has received a letter of support from the Chamber of Commerce. Event organizers indicated
that they obtained a local business directory from the Chamber and have sent emails to affected
businesses regarding the event plans. Organizers have also indicated that they will provide information
301
door-to-door to affected businesses and residents in the area.
ALTERNATIVES:
1. Approve the requests for the Campustown Showdown as described above.
2. Do not approve the requests.
CITY MANAGER'S RECOMMENDED ACTION:
The Campustown Showdown provides an opportunity to attract visitors to the Campustown District for
a unique experience. The events include a cattle show, fashion show, live music, and local vendors. The
applicant has provided all necessary documentation supporting their requests. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1 as described above.
ATTACHMENT(S):
Campustown Showdown Event Permit Letter of Support.pdf
Campustown Showdown Application.docx
Campustown Showdown Special Event Site Map .pdf
302
January 3, 2024
John Haila, Mayor
City of Ames
515 Clark Avenue
Ames, IA 50010
RE: Campustown Showdown Event Permit Request
Mayor Haila,
I am writing to express my enthusiastic support for The Grand Drives, LLC's Campustown
Showdown event scheduled for Saturday, April 20, 2024. I believe that this unique event will bring
immense value to our community and contribute to the vibrant atmosphere of Campustown.
The proposed event, set to take place on the streets of Campustown, particularly the 200 block of
Welch Avenue and Hunt Street between Chamberlain Place and Welch Ave, promises to be an
exciting and engaging experience for residents and visitors alike. The planned activities, such as the
Cattle Show (Grand March), Fashion Show, Vendors, Beer Garden, and Music, showcase a diverse
range of attractions that will undoubtedly appeal to a broad audience.
One aspect that stands out is the effort to educate the community on agriculture. The inclusion of
educational components aligns with our city's commitment to fostering awareness and
understanding of various industries, and it reflects positively on the organizers' dedication to
providing a well-rounded experience for attendees.
Furthermore, I appreciate The Grand Drives, LLC's decision to extend the event's impact beyond the
streets of Campustown by hosting related events at the Hansen Ag Center on the day before and
after the Campustown Showdown. This demonstrates a comprehensive and thoughtful approach to
community engagement and involvement.
The Campustown Showdown has the potential to showcase our city in a positive light, attract
visitors, and enhance the overall quality of life for residents. I respectfully request that you grant the
necessary event permit for the Campustown Showdown, and I look forward to witnessing the
positive impact it will have on our community.
Thank you for your time and consideration.
Sincerely,
Daniel A. Culhane, President & CEO
Ames Chamber of Commerce
303
304
305
Special Event Site Plan
Campustown Showdown – Cattle Show
April 20, 2024
Welch Avenue between Hunt Street and Campustown Lot T will be open to the public during
the event. This includes the area in front of the Blue Owl Bar and Welch Avenue Station. Hunt
Street from Chamberlain Pl. to Welch Avenue will be used for trailer traffic only.
Alcohol/Bar trailer will be located in-between the cattle pen/stage and vendor area. Security
and signs stating “No Alcohol Beyond This Point” will be posted on the entry points of the
vendor/beer garden area. Security will be stationed at each entrance.
Vendors will be lined next to the curb on both the east and west side of Welch Ave., with
dedicated 10’ X 10’ spaces. Campustown Staff will ensure 20’ space between vendors will allow
for emergency vehicles if necessary.
Trailers will unload at the corner of Hunt St. and Welch Ave. and then staged at the parking
meters on Welch Ave., south of the business district area. Cattle will be shuttled from the
Hansen Center to Campustown one division at a time. This means only the top six animals of
one species will be in the show arena at a time. (See Map on Page 2.)
Cattle
Pen -
Stage
Vendor
- Beer
Garden
Area
Entrance Points
Bar Trailer
Handicap Parking
Road Closed
Road Closed
Trailer Traffic Only Road Closed
Trailer Traffic Only
306
Special Event Site Plan
Campustown Showdown – Cattle Show
April 20, 2024
See
Above
Road Closed
Trailer Traffic Only
T
r
a
il
e
r
P
a
r
k
i
n
g
Road Closed
Trailer Traffic Only
307
ITEM #:25
DATE:01-23-24
DEPT:Police
SUBJECT:12-MONTH LIQUOR LICENSE RENEWAL APPLICATION - CACTUS, 223
WELCH AVENUE
COUNCIL ACTION FORM
BACKGROUND:
Cactus has applied for new 12-month Class C Retail Alcohol License for its new location at 223 Welch
Avenue. These state licenses and permits must receive approval by the local authority (City Council),
before they can be issued by the State. Previously, the same owner operated an establishment at 2420
Lincoln Way called Cactus 2.
Section 17.16 of the Ames Municipal Code permits minors to be on the premises of a liquor license
establishment where 50% or less of the business conducted is the sale or dispensing of alcohol. This
type of operation is referred to locally as a “50/50”. Additionally, a liquor-serving establishment may be
granted permission to allow minors on the premises during certain hours if the business can demonstrate
a pattern of sales that indicate food is more than 50% of the business' sales during those particular hours
of the day. At all other times, such an establishment operates more akin to a bar and must ensure that no
minors are on the premises.
As stated above, the owner of the establishment and liquor license holder previously operated at a
different location at 2420 Lincoln Way and held a liquor license at that location from February 2021
through late December 2023. During the time the establishment was on Lincoln Way, they were
operating as a 50/50 establishment.
During that the last renewal period, beginning in February 2023, through the closure of the
establishment in October 2023, 15 patrons were cited for possession of alcohol under the legal age, 5
patrons were cited for on premise, two citations were issued to the manager for failing to prevent
minors from consuming alcohol, and one citation was issued for a fake ID. Five of the citations were
issued to two patrons for during one event. One patron was cited for minor on premise and possession
of alcohol under the legal age; the other was cited for minor on premise, possession of alcohol under the
legal age, and fake ID.
In addition, the Police Department conducts compliance checks on establishments that hold liquor
licenses in the City. These compliance checks are completed by taking an underage person to liquor
license establishments, who then attempts to purchase alcohol at said establishments. A business passes
the check if their employee asks for identification and rightly refuses the purchase. An establishment
fails the compliance check if the employee sells to the underage person. Cactus 2 passed three
compliance checks on February 23, May 4, and September 29 of 2023. They also failed one compliance
check on June 30, 2023.
In September 2023, the Police Department worked with Cactus 2 management to improve their
performance around their 50/50 status as it appeared that the vast majority of the violations occurred
right around the start of ISU Fall classes, in a relatively short period of time. The Chief of Police
obtained a better plan of operations to ensure minors were not served or came into possession of
alcohol and approved the plan on September 13, 2023. The Police Department also noted that up until
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the early September violations, staff were not attending quarterly bar meetings held by the Police
Department. However, on September 24, 2023, the Police Department conducted two ID trainings at the
establishment where 12 employees attended.
In preparation for their move to the new location on Welch Avenue, the Chief of Police contacted the
owner, Rene German, to discuss a new 50/50 plan as they intend to operate in a similar manner to
before. Rene informed the Chief of Police that they have all new staff at the new location. The following
plan was submitted:
Servers and staff will ID and monitor patrons to ensure drinks/pitchers are not shared with
underage patrons.
At 10:00 PM, the establishment will discontinue alcohol service reducing the chances an under
age patron will be in possession of or consuming alcohol and it will also alleviate on-premise
violations by underage patrons.
Staff will complete I-Pact training through the state and attend the Police Department quarterly
bar meetings for bar owners and managers.
Cactus management and owner will conduct their own, random but regular “sting operations” to
ensure there is no admittance or service of underage individuals.
In addition, staff will use the free ID app available from the state to assist in checking IDs until they are
able to afford to purchase scanners. Rene also said there will be consequences for employees who do
not follow the rules. He also understood the Chief of Police may revoke their 50/50 status if they are
unable to follow the plan and if they are unable to ensure minors are not in possession of or consuming
alcohol on premise.
While the Chief of Police has some reservations about their ability to keep minors from being in
possession of or consuming alcohol on premise, their performance had improved at the previous
location prior to the close and move to the new location. If the establishment is not able to follow
the plan submitted and keep minors from being in possession of or consuming alcohol or if the
Chief of Police revokes their 50/50 status for cause, the matter will be brought to the City Council
for potential further action. For these reasons, the Chief of Police recommends approval of the
license.
ALTERNATIVES:
1. Approve the application for a 12-month liquor license.
2. Deny the application for a 12-month liquor license.
CITY MANAGER'S RECOMMENDED ACTION:
Since the violations noted at the previous locations around the start of ISU classes, Cactus did make
several changes to its business operations to keep minors from being in possession of or consuming
alcohol. While it was been a short period of time between then and the closure of the old location, their
performance had improved. The Chief of Police has worked with the establishment to establish a plan
of operations for the new business. If they do not comply with the plan, the Police Department will
bring that back to the City Council for possible action. Therefore, it is the recommendation of the
City Manager that the City Council support the advice of the Chief of Police to approve
Alternative No. 1, as noted above.
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If the City Council chooses to deny the requested license, the denial can be appealed, first to the ABD,
then to an Administrative Law Judge, and then the District Court. If the applicant files an appeal with
ABD, it is allowed to continue to operate. If the appeal(s) are not successful, alcohol may not be sold on
the premise for one year, unless or until a new licensee applies for and is granted a new liquor license.
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ITEM #:26
DATE:01-23-24
DEPT:Fleet
SUBJECT:FLEET REPLACEMENT PROGRAM - POLICE PATROL UNITS
COUNCIL ACTION FORM
BACKGROUND:
The Police Department has been using Ford Police Utility Interceptors as patrol vehicles for the last
several years. The last two orders consisted of hybrid units. In the last two years, supply chain issues
have made obtaining police vehicles and parts very difficult. Ford has announced that vehicles
manufactured in the current model year, 2024, will only be available to fill previous orders from 2023
that went unfilled. In August 2023. Staff solicited bids for these vehicles, but did not receive any bids.
The lack of available parts and replacement vehicles for Police is uniquely problematic. While the
service life of a typical City vehicle can be extended several months without significant issues, normal
operations for police vehicles subjects them to increased wear and tear and a shorter lifespan.
Additionally, these vehicles are more susceptible to collisions. Since August 2023, one patrol vehicle
was taken out of service due to an accident and a previously retired unit was returned to service.
Due to these issues, Police and Fleet Services staff explored opportunities to obtain replacement
vehicles. Staff recently learned that Stiver's Ford was receiving delivery of model year 2024 units that
were available for purchase (presumably from orders placed by another agency, then canceled). Stiver's
offered the City the opportunity to purchase up to two units at a cost of $45,034 per unit, and could
deliver them in March or April. These units would be non-hybrid and purchased according to
Stiver's specifications. Also, Stiver's would require that any upfitting or switching of equipment would
have to be done by Stiver's.
Staff reviewed the proposed terms and verified that the price of the units and upfitting was
appropriate compared to staff's previous experience with police vehicles. Additionally, staff
contacted other Ford dealers in the area to inquire if any dealers either had vehicles available or
if they could guarantee delivery of a vehicle in a similar timeframe. No other vendor had units
available or could guarantee an order would be fulfilled.
While staff would prefer to have hybrids, the current climate of purchasing new units does not
make that possible. Staff expects that the order bank for the 2025 units will open soon and a bid
will be placed for hybrid units. The two new vehicles that will be purchased with this action will
make sure that we have patrol units available until we can rotate to all hybrid units. Currently
there is $512,000 in escrow for the purchase and upfit of patrol units.
ALTERNATIVES:
1. Waive the Purchasing Policies and Procedures requirement for competitive bids and award a contract
for two Ford Police Interceptor Utilities to Stiver's Ford of Waukee, IA, in the amount of $90,068.
2. Do not approve the purchase, and direct staff to identify other alternatives for Police vehicles until
hybrids can be delivered. Staff anticipates that hybrid units may not be available for another 12-18
months, at the earliest.
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CITY MANAGER'S RECOMMENDED ACTION:
With the difficulty in obtaining new patrol units, purchasing these units will allow for safe and reliable
units to be in service until a formal bid for hybrids can be done. Therefore, it is the recommendation of
the City Manager that City Council adopt Alternative No. 1, as described above.
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ITEM #:27
DATE:01-23-24
DEPT:P&H
SUBJECT:APPROVAL OF HISTORIC PRESERVATION COMMISSION 2023
ACCOMPLISHMENTS AND 2024 WORK PLAN
COUNCIL ACTION FORM
BACKGROUND:
Under the Certified Local Government (CLG) Agreement with the State Historic Preservation Office
(SHPO), local governments and their Historic Preservation Commissions (HPCs) are responsible for
submitting an annual report documenting the City’s and Commission’s preservation work during the
previous calendar year. The report documents that the City has met the requirements of the CLG
program and is in good standing. The report also includes a Work Plan for 2024.
SHPO requires that an HPC representative provide details of the HPC’s 2023 accomplishments
and the Work Plan for 2024 to the City Council, followed by the Mayor acknowledging
completion of this requirement.
The Ames Historic Preservation Commission (HPC) met on December 11, 2023, and January 8, 2024,
to develop and approve the 2024 Work Plan, based upon the Ames Comprehensive Historic
Preservation Plan Goals and Objectives (updated in 2021). The HPC also documented its
accomplishments for 2023.
Attachment A is the portion of the CLG Report that addresses the accomplishments, successes, and
challenges of the previous calendar year (2023).
With City Council’s approval of the CLG report, the work plan will also be approved for the upcoming
year. Attachment B includes the proposed 2024 Work Plan. It does not include any specific requests for
funding beyond the annual $2,000 appropriation for awards, outreach, and education.
The 2024 Work Plan includes the same initiatives presented in 2023, with a few modifications:
Continue review of Chapter 31. HPC has sent a letter to City Council requesting prioritization
with the Planning Division Work Plan the review of 31.10 (Certificate of Appropriateness) with
staff's assistance. City Council most recently received an updated request letter with their January
9 communications. Although HPC desires to specifically work on revising 31.10 (Certificates of
Appropriateness), they also wish to continue discussing sections of Chapter 31, other than 31.10
for their 2024 Work Plan, as included herein.
Follow-up on the Chautauqua Park – Ridgewood NRHP Nomination. HPC will help support the
public engagement neighborhood meeting on the draft nomination if the project is grant-funded;
Continue the Annual Historic Preservation Awards Program;
Reach out to Old Town Historic District property owners with educational materials on
preserving and improving historic properties;
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Collaborate with the Ames History Museum and Ames Chamber of Commerce to host a
community “history” event during Historic Preservation Month (May); and
Participate in the City’s Climate Action Plan by providing comments on the role of Historic
Preservation actions to support energy savings and renewal as part of the City’s Climate Action
Plan. This action is in support of any programs initiated by City Council during the next year.
ALTERNATIVES:
1. Approve the 2023 accomplishments of the Historic Preservation Commission (HPC) and the Work
Plan for 2024 as described in the 2023 Certified Local Government Report and direct the Mayor to
acknowledge presentation of the report and authorize the report to be submitted to the State.
2. Refer the 2023 CLG Report back to the Historic Preservation Commission (HPC) and/or staff for
revisions.
CITY MANAGER'S RECOMMENDED ACTION:
The HPC has documented its accomplishments for 2023 and has developed a 2024 Work Plan that
represents its priorities for the current calendar year. The Work Plan focuses on resources utilized by
the HPC. Although HPC desires to specifically work on revising 31.10 (Certificates of
Appropriateness) as indicated in their request to City Council for inclusion in the Planning
Department’s work plan for 2024, they also wish to continue discussing sections of Chapter 31, other
than 31.10 for their 2024 Work Plan, as included herein. Discussing Chapter 31 has been on the HPC
work plan for several years, without requiring the allocation of additional City resources. Therefore, it is
the recommendation of the City Manager that the City Council approve Alternative #1.
ATTACHMENT(S):
Attachment_A - 2023_CLG_Annual_Report.pdf
Attachment B - 2024 Work Plan.pdf
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1
Attachment A (Portion of the Ames 2023 CLG Report)
7.1 Describe your community’s historic preservation activities in this calendar year.
• 2023 Work Plan - In December 2022, the Ames Historic Preservation Commission approved the draft
2023 Work Plan for the year. It was approved by the City Council on January 24, 2023.
• Awards Program - In January and February, nominations were received for the 2023 Annual Historic
Preservation Awards Program. Four projects received awards. They included: the rehabilitation of
the commercial building at 330 412 Burnett Avenue/330 5th Street; the architecturally compatible
new structure (detached garage) in the Old Town Historic District at 721 Douglas Avenue; the
restoration of the former Ames Pantorium building at 410 Douglas Avenue; and the restoration of
the front porch on the home located at 320 9 th Street in the Old Town Historic District. In April, a
public presentation was made by the Mayor and City Council to the 2023 Historic Preservation Award
recipients.
• National Historic Preservation Month Proclamation - On April 25, 2023, the City Council made a
proclamation in observance of May National Historic Preservation Month.
• HPC Budget - The Ames City Council approved a fiscal year 2023/24 budget of $2000 for historic
preservation activities. The funding is to be used for training and conferences for members of the
Ames Historic Preservation Commission, as well as for the Historic Preservation Annual Awards
Program, tours, brochures, and other educational programs.
• Ames History Museum Funding - Additionally, the Ames City Council funded $49,544 to the Ames
History Museum for the following contracted services for the 2023 calendar year:
o Provided 125,000 public interactions through programs, exhibits, online posts and
resources, and research assistance;
o Stored and preserved 8,000+ Ames’ history artifacts and archives, Including City of Ames
records;
o Reached 100% of Ames Community School District third grade classes with Ames’ history
programming;
o Partnered with Community Organizations to complete 13 Special Projects; and
o Installed 3 new exhibits at the museum, in the community, or virtually.
• Review of the historic preservation chapter (Chapter 31) in the Ames Municipal Code continued
during 2023.
7.2 Describe your community’s assistance with preservation issues or projects in this calendar
year. *Please be specific (address(es) of the property(ies), what was the issue(s), what assistance was
provided).
• Members of the Ames Historic Preservation Commission (HPC) and City staff met with the individual
owners of property in the Old Town Historic District to review applications for the following:
o Replacement of porch foundation (811 Douglas Avenue) [Alteration];
o Solar panels added to a detached rear garage (817 Douglas Avenue) [Alteration];
o New storm door (307 8th Street) [Alteration];
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o Door replacement (817 Clark Avenue) [Alteration] ;
o Window replacement (720 Duff Avenue); and
o New fence in front, side & rear yards (722 Burnett Avenue) [New Construction].
A Certificate of Appropriateness was issued by the Commission or staff, for each project. A total of
six Certificates were issued in 2023.
• The HPC and City Council approved the nomination of the Cranford Apartment Building located at
103 Stanton Avenue to the National Register of Historic Places.
• The HPC recommended approval of an amendment to Chapter 31, Historic Preservation, in support
of the implementation of Accessory Dwelling Units into the historic district as detached structures.
The amendment is expected to be approved by the City Council in January 2024.
7.3 Please describe your community's public education programs in his calendar year. *Please provide
specific details such as date of event, description of the event, how many people participated, whether
the commission partnered with other organizations.
• The HPC partnered with the Ames History Museum on Thursday, May 18, 2023, to offer a “Glimpse
into History,” one of the 515 Week events. Each participating business showcased a historical photo
and information about their building in their store window s.
8. Were there any issues, challenges or successes your preservation commission encountered or
accomplished this year?
Successes-
• A notable success for 2023, was the acceptance by SHPO of the 2022 Intensive Level Survey of the
Chautauqua Park and Ridgewood Additions, which included 150 properties.
• Additionally,
o The City of Ames continues to provide funding to the Ames Historical Museum for a variety
of services including education and research.
o The City of Ames Historic Preservation Commission had representation by Mary Jo Winder at
the 2023 Preserve Iowa Summit in Sioux City, Iowa, held on June 1-3, 2023, and
representation by Robert Ewald at the NRHP Nomination Workshop in Decorah, Iowa, held
on October 20, 2023.
o Granting Certificates of Appropriateness. Review of applications resulted in the timely
issuance of six Certificates of Appropriateness for six properties.
o The Historic Preservation webpage on the City of Ames website continues to be regularly
updated. It is frequented by the public and the Commission as a tool for public awareness
about historic preservation in Ames and as a resource for information.
Challenges- None
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3
14. Based on the work plan submitted last year for your commission please provide a self -assessment
of the progress your commission made on the initiatives and programs that were identified last year.
2023 WORK PLAN – [ACHPP” = Ames Comprehensive Historic Preservation Plan]
Educate the Public Concerning the Value and Benefit of Historic Preservation. [GOAL #4, ACHPP]
• Facilitate the dissemination of historic preservation information. [Objective 4.C, ACHPP]
o Collaborate with the Ames History Museum to host a community “history” event in 2023.
[Objective 4.A, & 1.C, ACHPP].
o Hold an information session for the South Brookside Neighborhood Association to
determine if the Chautauqua Park – Ridgewood community supports nomination to the
National Register and/or pursuing protection of their neighborhood through a Local Historic
District overlay. Pursue grant funding for preparation of a nomination to the National
Register, if supported by the Chautauqua Park – Ridgewood community and the City Council.
[Objectives 3C.1 & 2D.1 ACHPP]
o Reach out to Old Town Historic District property owners with educational materials on
preserving and improving historic properties. [Objective 2.C & 4.C, ACHPP]
o Continue to keep the Historic Preservation webpages updated. [Objective 4.B & C, ACHPP]
o Explore hosting a National Alliance of Preservation Commissions (NAPC) Commission
Assistance and Mentorship Program (CAMP) or Webinar. [Objective 4.A, ACHPP]
• Continue with funding for training of Commission members and developing educational resources
about Ames history and historic resources. [Objective 4.C, ACHPP]
• Participate in educational opportunities afforded by the 2023 Preserve Iowa Summit, June 1 -3 in
Sioux City IA. [Objective 5.A, ACHPP]
• Continue Historic Preservation Commission Annual Historic Preservation Awards Program, and
present awards with the Mayor at a City Council meeting in April or May. [Objective 4.C, ACHPP]
• Continue to recognize May as Preservation Month with a Proclamation by City Council. [Objective
4.C, ACHPP]
• Continue membership in the National Alliance of Preservation Commissions. [Objective 5.A, ACHPP]
Assessment of Progress in 2023:
• Dissemination of Information- The Ames City Council funded $49,544 to the Ames History
Museum for the dissemination of historic preservation information as described in question
7.1.
• The HPC collaborated with the Ames History Museum and Ames Chamber of Commerce to
host a community “history” event during Historic Preservation Month (May).
• Training- Funding for HPC training was included in the City budget by the Ames City Council.
Commissioner Mary Jo Winder was able to participate in the 2023 Preserve Iowa Summit in
Sioux City, Iowa, held on June 1-3, 2023, and Commissioner Robert Ewald was able to
participate in the NRHP Nomination Workshop in Decorah, Iowa, held on October 20, 2023.
• Awards- The 2023 Awards Program honored four properties as described in question 7.1.
• Proclamation- The Mayor and City Council made a proclamation on April 25, 2023, to
recognize May as Preservation Month.
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Promote the Economic Development and Vitality of the City through Historic Preservation. [GOAL #6,
ACHPP]
• Review Tax Credit speaker opportunities for 2023. [Objective 2.B & 4.A, ACHPP]
• Continue granting Certificates of Appropriateness in a timely manner. [Objective 3.E, ACHPP]
Assessment of Progress in 2023:
• The HPC collaborated with the Ames History Museum and Ames Chamber of Commerce to
host a community “history” event during Historic Preservation Month (May).
• No action was taken on having a speaker discuss tax credit opportunities.
• Certificates of Appropriateness (COA) - The timely granting of COAs continued in 2023 as in
past years as described in question 7.1. City staff has the authority in Chapter 31 to issue a
COA for alterations to existing structures provided the alterations are consistent with the
Design Guidelines and Design Criteria. Approval from the Historic Preservation Commission
is required for all new construction or any building addition that increases the amount of
gross floor area.
Enhance municipal policies to protect historic resources and implement policies through identification,
effective legislation, and efficient regulatory measures. [GOAL #3, ACHPP]
• Continue review of Chapter 31.
• Continue to review and participate in the City’s Climate Action Plan and provide comments on the
role of Historic Preservation actions to support energy savings and renewal. [Objective 6.B, ACHHP]
Assessment of Progress in 2023:
• Chapter 31 continued to be reviewed during 202 3.
• No action was taken related to the Ames’ Climate Action Plan. The HPC plans to include this
action item in the 2024 work plan.
Continue to Use the Ames Comprehensive Historic Preservation Plan as a Working Document.
[Objective 5.C, ACHPP]
• Review the Ames Comprehensive Historic Preservation Plan Report and determine next year’s
priorities and work plan, in November or December. [Objective 5.C.1, ACHPP]
• Obtain approval from the City Council for priorities determined by the Commission following each
review of the Ames Comprehensive Historic Preservation Plan Report. [Objective 5.C.2, ACHPP]
Assessment of Progress in 2023:
• In December 2023, the Ames Historic Preservation Commission discussed and approved the
draft 2024 Work Plan, based upon the priorities in the Ames Comprehensive Historic
Preservation Plan.
• Approval from the City Council for the 2024 Work Plan will be on the City Council Agenda for
January 23, 2024.
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2024 WORK PLAN – [Note: “ACHPP” = Ames Comprehensive Historic Preservation Plan]
Educate the Public Concerning the Value and Benefit of Historic Preservation [GOAL #4, ACHPP]
Facilitate the dissemination of historic preservation information. [Objective 4.C, ACHPP]
o Collaborate with the Ames History Museum to host a community “history” event in 2024.
[Objective 4.A, & 1.C, ACHPP].
o Support Public Engagement Meeting on draft Chautauqua Park-Ridgewood historic district
nomination for property owners and residents.
o Hold an information session for the South Brookside Neighborhood Association to determine if the
Chautauqua Park – Ridgewood community supports nomination to the National Register and/or
pursuing protection of their neighborhood through a Local Historic District overlay. Pursue grant
funding for preparation of a nomination to the National Register, if supported by the Chautauqua
Park – Ridgewood community and the City Council. [Objectives 3C.1 & 2D.1 ACHPP]
o Reach out to Old Town Historic District property owners with educational materials on preserving
and improving historic properties. [Objective 2.C & 4.C, ACHPP]
o Continue to keep the Historic Preservation webpages updated. [Objective 4.B & C, ACHPP]
o Explore hosting a National Alliance of Preservation Commissions (NAPC) Commission Assistance
and Mentorship Program (CAMP) or Webinar. [Objective 4.A, ACHPP]
Continue with funding for training of Commission members and developing educational resources
about Ames history and historic resources. [Objective 4.C, ACHPP]
Participate in educational opportunities afforded by the 2024 Preserve Iowa Summit, June 6-8 in
Mount Pleasant IA. [Objective 5.A, ACHPP]
Continue Historic Preservation Commission Annual Historic Preservation Awards Program, and
present awards with the Mayor at a City Council meeting in April or May. [Objective 4.C, ACHPP]
Continue to recognize May as Preservation Month with a Proclamation by City Council. [Objective 4.C,
ACHPP]
Continue membership in the National Alliance of Preservation Commissions. [Objective 5.A, ACHPP]
Promote the Economic Development and Vitality of the City through Historic Preservation [GOAL #6,
ACHPP]
Review Tax Credit speaker opportunities for 2024. [Objective 2.B & 4.A, ACHPP]
Continue granting Certificates of Appropriateness in a timely manner. [Objective 3.E, ACHPP]
Enhance municipal policies to protect historic resources and implement policies through identification,
effective legislation, and efficient regulatory measures. [GOAL #3, ACHPP]
Continue review of Chapter 31.
Support energy savings and renewal in the City’s Climate Action Plan by providing comments on the
role of historic preservation. [Objective 6.B, ACHHP]
Continue to Use the Ames Comprehensive Historic Preservation Plan as a Working Document. [Objective
5.C, ACHPP]
Review the Ames Comprehensive Historic Preservation Plan Report and determine next year’s
priorities and work plan, in November or December. [Objective 5.C.1, ACHPP]
Obtain approval from the City Council for priorities determined by the Commission following each
review of the Ames Comprehensive Historic Preservation Plan Report. [Objective 5.C.2, ACHPP]
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ITEM #:28
DATE:01-23-24
DEPT:P&H
SUBJECT:PREAPPROVAL OF INDUSTRIAL TAX ABATEMENT FOR R&D BUILDING
(CHEVRON) AT 300 SOUTH BELL AVENUE
COUNCIL ACTION FORM
BACKGROUND:
Iowa Code 472B allows for a partial tax abatement of certain industrial properties. The City has
adopted an ordinance allowing for this partial tax exemption on a city-wide basis as part of Municipal
Code Chapter 24 -Taxation. Section 24.8 of Municipal Code allows for a five-year sliding scale of
partial tax exemption (75%, 60%, 45%, 30%, 15%) for developments that meet the use definitions of
the State for R&D, Warehouse, and Distribution facilities. The City allowance, as adopted in Chapter 24
for industrial tax abatement, extends until 2030 .
The granting of the industrial exemption has been non-discretionary action since adoption of the
incentive, meaning if the project meets the State definitions and the property owner files the exemption
form with the City Assessor, it is granted. The request before the Council is new to the City in that
Chevron REG has requested preapproval of its new R&D facility at 300 S Bell Avenue to ensure
that the total value of the finished project is eligible for the industrial tax abatement. The
industrial tax exemption process is different than most tax abatement exemptions in terms of its timing.
The industrial tax exemption must be claimed in the year that an improvement is first assessed whether
the project is complete or not.
In this case, Chevron has begun its building and will have a partial improvement with a value this
January. Without a preapproval of the multi-year construction project, the incremental value of the
project that is eligible for exemption will be less than with preapproval. The preapproval process is
defined in Iowa Code 427B and allows City Council by ordinance to grant an approval that allows for
full value capture for a multi-year project. With preapproval, the property does not file for the
exemption until completion of the full project.
The Chevron building has been approved for a Minor Site Development Plan by City staff and has
received building permits to start construction of the new 42,060 square foot building. The site layout
and architectural elevations of the building are attached for reference. The approved plan complies with
zoning standards of the City of Ames.
ALTERNATIVES:
1 . Approve on first reading an ordinance granting preapproval to the project referenced as 300 South
Bell Avenue for a period of three years (December 31, 2027) for completion of a building in substantial
conformance to the general site layout and building design shown in Attachment A as determined by the
Planning and Housing Director, including a certificate of occupancy from the City of Ames.
2. Decline to approve on first reading an ordinance granting preapproval of the project.
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CITY MANAGER'S RECOMMENDED ACTION:
The question of preapproval has not come before the City in the past regarding the industrial tax
abatement incentive. Without preapproval a project can still apply for the industrial partial tax
exemption for qualified real restate. However, the value of the incentive may be less when factoring in
partial improvements. With preapproval, the property owner will pay taxes on the partial improvements
and then upon completion of the full project, they will be eligible for an exemption of the full value of
the project for five years in accordance with the sliding scale. The proposed use is consistent with
City zoning standards and the intent of the City's industrial tax abatement program even though
it will not be completed within one assessment year. It should be noted that upon completion of
the building, its use will still need to comply with Iowa Code 427B requirements for exemption
eligibility. Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1, as described above.
ATTACHMENT(S):
Attachment A -Development Plan
Ordinance 300 South Bell Avenue.PDF
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ORDINANCE NO. _________
AN ORDINANCE TO GRANT PRIOR APPROVAL FOR
AN INDUSTRIAL TAX EXEMPTION FOR AN
INDUSTRIAL PROJECT AT 300 SOUTH BELL AVENUE
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One:
“Renewable Energy Group, Inc., has proposed an industrial construction project for the
property located at 300 South Bell Avenue in Ames. The property owners have applied for prior
approval of the partial Industrial Tax Exemption per Iowa Code 427.B4(2).
A process for prior approval of an Industrial Tax Exemption for a particular property and
project is set out in Iowa Code sections 427B.4 and 427B.1, and that process has been followed.
The Ames City Council finds that the proposed project meets the requirements of Iowa
Code Chapter 427B, and Ames Municipal Code 24.8, and the project is in conformance with the
zoning plans of the City of Ames.
The partial Industrial Property Tax Exemption for this property and project is hereby
granted prior approval by the Ames City Council for a period of time ending December 31, 2027,
for completion of a building in substantial conformance to general site layout and building design
as determined by the City of Ames Planning and Housing Director, including a certificate of
occupancy from the City of Ames. The approved project will not be entitled to the exemption
unless/until the property owner files an application by February 1 of the year for which the total
value added is first assessed for the approved completed project and the project is found to be
qualified real estate.”
Section Two. This ordinance shall be in full force and effect from and after its passage
and publication as required by law.
Passed this day of , 2024.
______________________________________ _______________________________________
Renee Hall, City Clerk John A. Haila, Mayor
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ITEM #:29
DATE:01-23-24
DEPT:P&R
SUBJECT:FITCH FAMILY INDOOR AQUATIC CENTER
COUNCIL ACTION FORM
BACKGROUND:
On November 28, 2023, the City Council approved preliminary plans and specifications for construction
of the Fitch Family Indoor Aquatic Center. Bids were due January 11, 2024, for a base bid and four
alternates, which are briefly explained below:
Base Bid - This is the majority of the project as it includes a six-lane lap pool, a zero-depth entry
pool with a play structure and current channel, a wellness pool, locker rooms (men's, women's,
and universal), two party rooms, mechanical rooms, maintenance area, offices, storage, two
gender neutral restrooms, and lobby area.
Alternate 1 - This includes the addition of two multipurpose rooms, a walking area, and two
gender neutral restrooms.
Alternate 1A - The walking area surface would be changed from a resinous epoxy surface to a
cushioned vinyl material.
Alternate 2 - This includes adding heated sidewalk in front of the main entrance.
Alternate 3 - The includes the addition of a tile border around the lap and zero-depth entry pools.
Since the City elected to use a Construction Manager (CM) approach for this project, fourteen different
bid packages were issued for prospective bidders. As a reminder, this approach is different from bidding
under the General Contractor (GC) method, where one bid package would have been distributed and
each bidder would be responsible for the various subcontractors. Thus, with fourteen bid packages, the
City will enter into a contract with each of the fourteen successful bidders. A total of 79 bids were
received for the fourteen bid packages, indicating substantial interest from contractors for this project.
A detailed breakdown of each bid package is shown in the following section.
BID PACKAGE INFORMATION:
The bids came in very favorable for the City and the total of all the bid packages (base bids and
alternates) came in below the most recent estimated cost opinion. Therefore, the information below
includes all alternates, as staff is recommending that the Council accept all of the alternates. If
Council chooses to not award one or all of the alternates, some of the contractors would change, as the
low bidders for several packages are different if just the base bid is awarded.
Please note that each bid package is highlighted below followed by additional information specific to
that package. Not all packages had alternates associated with that package. In those instances, the
package will indicate "Base Bid". If there are alternates associated with a package, "Base Bid Plus
Alternates" will be shown. The comment section includes a recommendation from Story Construction
and, if needed, additional information regarding the recommendation. Attachment A contains Story
325
Construction's recommendation letter along with a complete listing of all bids received for each
package.
Bid Package: 03-1, Building Concrete Work
Number of Bids Received: 10
Base Bid plus Add Alternate #1:
Bid Range: $671,500 - $1,217,000
Low Bidder: All Star Concrete, Johnston, IA
% diff. of low bid and 2nd low bid: 3.9%
Comments:
Story Construction recommends award of the Base Bid plus Alternate #1 to All Star Concrete, Johnston,
Iowa, in the amount of $671,500.
Bid Package: 03-3, Precast Concrete & Structural Steel Work
Number of Bids Received: 5
Base Bid plus Add Alternate #1:
Bid Range: $2,422,000 - $3,390,422
Low Bidder: Core Construction Services LLC, Des Moines, IA
% diff. of low bid and 2nd low bid: 8.5%
Comments:
Story Construction recommends rejecting the bid package and rebidding. The reason for rejecting
the bids is that the low bidder (and possibly others) used a manufacturer that was not approved through
an addendum, as required. The manufacturer submitted a request for substitution to the design
consultant eight days prior to the bid due date, even though the specifications require it to be submitted
a minimum of ten days in advance. The specifications also state the architect will notify bidders of
approved product substitutions in an addendum, which did not occur.
Bid Package: 04-1, Unit Masonry Work
Number of Bids Received: 3
Base Bid:
Bid Range: $84,275 - $107,015
Low Bidder: Forrest & Associate, Des Moines, IA
% diff. of low bid and 2nd low bid: 2.7%
Comments:
Story Construction recommends award of the Base Bid to Forrest & Associate, Inc., Des Moines, Iowa,
in the amount of $84,275.
Bid Package: 06-1, General Carpentry Work
Number of Bids Received: 4
Base Bid plus Add Alternate #1 & #1A:
Bid Range: $1,016,000 - $1,338,000
Low Bidder: Lansink Construction, Inc., Johnston, IA
% diff. of low bid and 2nd low bid: 3.1%
326
Comments:
Story Construction recommends award of the Base Bid plus Alternate #1 and #1A to Lansink
Construction, Inc., Johnston, Iowa, in the amount of $1,016,000.
Bid Package: 07-3, Membrane Roofing & Sheet Metal Flashing Work
Number of Bids Received: 5
Base Bid plus Add Alternate #1:
Bid Range: $806,300 - $1,060,000
Low Bidder: Central States Roofing, Ames, IA
% diff. of low bid and 2nd low bid: 0.5%
Comments:
Story Construction recommends award of the Base Bid plus Alternate #1 to Central States Roofing,
Ames, Iowa, in the amount of $806,300.
Bid Package: 08-1, Entrance, Storefront, Curtainwall & Glazing Work
Number of Bids Received: 5
Base Bid plus Add Alternate #1:
Bid Range: $726,526 - $972,188
Low Bidder: Orning Glass Company, Ames, IA
% diff. of low bid and 2nd low bid: 2.3%
Comments:
Story Construction recommends award of the Base Bid plus Alternate #1 to Orning Glass Company,
Ames, Iowa, in the amount of $726,526.
Bid Package: 09-1, Gypsum Board Assembly, Acoustical Ceiling, Paint & Coating Work
Number of Bids Received: 5
Base Bid plus Add Alternate #1:
Bid Range: $519,250 - $864,000
Low Bidder: Hilsabeck Schacht, Inc., West Des Moines, IA
% diff. of low bid and 2nd low bid: 23.9%
Comments:
Story Construction recommends award of the Base Bid plus Alternate #1 to Hilsabeck Schacht, Inc.,
West Des Moines, Iowa, in the amount of $519,250.
Bid Package: 13-1, Swimming Pool Work
Number of Bids Received: 2
Base Bid plus Add Alternate #3:
Bid Range: $4,326,187 - $5,535,300
Low Bidder: Sande Construction & Supply Co., Humboldt, IA
% diff. of low bid and 2nd low bid: 27.9%
Comments:
327
Story Construction recommends award of the Base Bid plus Alternate #3 to Sande Construction &
Supply Co., Inc., Humboldt, Iowa, in the amount of $4,326,187.
Bid Package: 21-1, Fire Suppression Systems Work
Number of Bids Received: 5
Base Bid plus Add Alternate #1:
Bid Range: $130,100 - $194,960
Low Bidder: Midwest Automatic Fire Sprinkler Company, Des Moines, IA
% diff. of low bid and 2nd low bid: 0.8%
Comments:
Story Construction recommends award of the Base Bid plus Alternate #1 to Midwest Automatic Fire
Sprinkler Company, Des Moines, Iowa, in the amount of $130,100.
Bid Package: 22-1, Plumbing & HVAC Work
Number of Bids Received: 7
Base Bid plus Add Alternate #1:
Bid Range: $4,184,363 - $5,288,600
Low Bidder: Brockway Mechanical & Roofing Co., Inc., Des Moines, IA
% diff. of low bid and 2nd low bid: 6.0%
Comments:
Story Construction recommends award of the Base Bid plus Alternate #1 to Brockway Mechanical &
Roofing Co., Inc., Des Moines, Iowa, in the amount of $4,184,363.
Bid Package: 26-1, Electrical, Communications, Electronic Safety & Security Work
Number of Bids Received: 7
Base Bid plus Add Alternate #1 & #2:
Bid Range: $1,477,436 - $1,848,390
Low Bidder: Van Maanen Electric, Inc., Newton, IA
% diff. of low bid and 2nd low bid: 5.0%
Comments:
Story Construction recommends award of the Base Bid plus Alternate #1 & #2 to Van Maanen Electric,
Inc., Newton, Iowa, in the amount of $1,477,436.
Bid Package: 31-1, Demolition & Earthwork Work
Number of Bids Received: 4
Base Bid plus Add Alternate #1:
Bid Range: $532,975 - $1,348,025
Low Bidder: Con-Struct, Inc., Ames, IA
% diff. of low bid and 2nd low bid: 10.4%
Comments:
Story Construction recommends award of the Base Bid plus Alternate #1 to Con-Struct, Inc., Ames,
Iowa, in the amount of $532,975.
328
Bid Package: 32-1, Paving & Sidewalk Work
Number of Bids Received: 11
Base Bid plus Add Alternate #1 & #2:
Bid Range: $280,300 - $531,560
Low Bidder: Lakeside Contractors LLC, Ames, IA
% diff. of low bid and 2nd low bid: 18.7%
Comments:
Story Construction recommends rejecting Jordison Construction, Inc., Urbandale, Iowa due to
the letter (Attachment B) requesting to withdraw its bid. Instead, it is recommended to award the
Base Bid plus Alternate #1 & #2 to Lakeside Contractors LLC, Ames, Iowa, in the amount of
$351,588. Jordison's bid with alternates was $280,300, which is $71,288 less than Lakeside Contractors.
If the Council chooses to recoup some of this higher cost, it could direct staff to keep the 5% bid bond
that Jordison submitted with its bid. This bid bond is in the amount of $14,000. The City has not cashed
a bid bond in the time the current Purchasing Manager has been with the City for the past twelve years.
Bid Package: 33-1, Site Utility Work
Number of Bids Received: 6
Base Bid:
Bid Range: $385,700 - $720,000
Low Bidder: Iowa Pipe & Grading, LLC, Ames, IA
% diff. of low bid and 2nd low bid: 1.1%
Comments:
Story Construction recommends award of the Base Bid to Iowa Pipe & Grading, LLC, Ames, Iowa, in
the amount of $385,700.
CONSTRUCTION AND PROJECT COSTS:
Based on the above information and recommendations, the table below shows the total construction
costs:
BID INFORMATION CONTRACTOR TOTAL
Bid Package 03-1 Building Concrete Work All Star Concrete, LLC, Johnston,
IA $ 671,560
Bid Package 03-3 Precast Concrete & Structural
Steel Work
Core Construction Services LLC,
Des Moines, IA $2,422,000*
Bid Package 04-1 Unit Masonry Work Forrest & Associate, Inc, Des
Moines, IA $ 84,275
Bid Package 06-1 General Carpentry Work Lansink Construction, Inc.,
Johnston, IA $ 1,016,000
Bid Package 07-3 Membrane Roofing &
Sheetmetal Flashing Work Central States Roofing, Ames, IA $ 806,300
Bid Package 08-1 Entrance, Storefront,
Curtainwall & Glazing Work Orning Glass Company, Ames, IA $ 726,526
329
Bid Package 09-1 Gypsum Board Assembly,
Acoustical Ceiling, Paint & Coating Work
Hilsabeck Schacht, Inc, West Des
Moines, IA $ 519,250
Bid Package 13-1 Swimming Pool Work Sande Construction & Supply Co.,
Humboldt, IA $ 4,326,187
Bid Package 21-1 Fire Suppression System
Work
Midwest Automatic Fire Sprinkler
Company, Des Moines, IA $ 130,100
Bid Package 22-1 Plumbing & HVAC Work Brockway Mechanical & Roofing
Co., Inc., Des Moines, IA $ 4,184,363
Bid Package 26-1 Electrical, Communications,
Electronic Safety & Security Work
Van Maanen Electric, Inc.,
Newton, IA $ 1,477,436
Bid Package 31-1 Demolition & Earthwork
Work Con-Struct, Inc., Ames, IA $ 532,975
Bid Package 32-1 Paving & Sidewalk Work Lakeside Contractors LLC, Ames,
IA $ 351,588
Bid Package 33-1 Site Utility Work Iowa Pipe & Grading, LLC,
Ames, IA $ 385,700
General Conditions Estimate Story Construction $ 978,886
Grand Total $18,613,146*
*This number may or may not change after rebidding Bid Package 03-3 .
TOTAL PROJECT COSTS
ITEM PROJECT COST
Conceptual Design / Environmental
Testing $ 64,893
Land $ 2,900,000
Relocate Electric Lines $ 75,000
Design $ 1,783,850
Remediation / Mitigation $ 1,000,000
Construction Manager (CM)$ 1,392,229
Soils, Survey, Testing (SST)$ 390,000
Construction $18,613,146*
Furniture, Fixtures, & Equipment
(FFE)$ 500,000
Owner's Contingency $ 2,100,000
Total $28,819,118*
*This number may or may not change after rebidding Bid Package 03-3.
As a reference, the cost estimate at the end of November was $21,894,722 for construction and
$32,100,694 for total project cost.
ALTERNATIVES:
330
ALTERNATIVES:
1. City Council can approve the following:
a. Motion accepting report of bids
b. Motion rejecting all bids for bid package 03-3 Precast Concrete & Structural Steel and directing
staff to rebid
c. Resolution approving preliminary Plans and Specifications for the Fitch Family Indoor Aquatic
Center Project, Bid Package, 03-3 Precast Concrete & Structural Steel, setting February 1 4 15,
2024, as the bid due date, and February 20, 2024, as the date of Public Hearing and award of
contract
d. Resolution approving final plans and specifications and awarding bid package 03-1 Building
Concrete Work a contract to All Star Concrete, LLC of Johnston, IA, in the amount of $671,500
e. Resolution approving final plans and specifications and awarding bid package 04-1 Unit Masonry
Work a contract to Forrest & Associate of Des Moines, IA, in the amount of $84,275
f. Resolution approving final plans and specifications and awarding bid package 06-1 General
Carpentry Work a contract to Lansink Construction, Inc. of Johnston, IA, in the amount of
$1,016,000
g. Resolution approving final plans and specifications and awarding bid package 07-3 Membrane
Roofing & Sheet Metal Flashing Work a contract to Central States Roofing of Ames, IA, in the
amount of $806,300
h. Resolution approving final plans and specifications and awarding bid package 08-1 Entrance,
Storefront, Curtainwall & Glazing Work a contract to Orning Glass Company of Ames, IA, in the
amount of $726,526
i. Resolution approving final plans and specifications and awarding bid package 09-1 Gypsum
Board Assembly, Acoustical Ceiling, Paint & Coating Work a contract to Hilsabeck Schacht of
West Des Moines, IA, in the amount of $519,250
j. Resolution approving final plans and specifications and awarding bid package 13-1 Swimming
Pool Work a contract to Sande Construction & Supply Co. of Humboldt, IA, in the amount of
$4,326,187
k. Resolution approving final plans and specifications and awarding bid package 21-1 Fire
Suppression System Work a contract to Midwest Automatic Fire Sprinkler Company of Des
Moines, IA, in the amount of $130,100
l. Resolution approving final plans and specifications and awarding bid package 22-1 Plumbing &
HVAC Work a contract to Brockway Mechanical & Roofing Co., Inc. of Des Moines, IA, in the
amount of $4,184,363
m. Resolution approving final plans and specifications and awarding bid package 26-1 Electrical,
Communications, Electronic Safety & Security Work a contract to Van Maanen Electric, Inc. of
Newton, IA, in the amount of $1,477,436
n. Resolution approving final plans and specifications and awarding bid package 31-1 Demolition &
Earthwork a contract to Con-Struct, Inc. of Ames, IA, in the amount of $532,975
o. Resolution approving final plans and specifications and awarding bid package 32-1 Paving &
Sidewalk Work a contract to Lakeside Contractors LLC of Ames, IA, in the amount of $351,588
p. Resolution approving final plans and specifications and awarding bid package 33-1 Site Utility
Work a contract to Iowa Pipe & Grading, LLC of Ames, IA, in the amount of $385,700
2. Accept the report of bids but do not award contracts at this time.
331
CITY MANAGER'S RECOMMENDED ACTION:
Design for the Fitch Family Indoor Aquatic Center Project started over one year ago with a goal of
keeping construction costs for the base bid to under $20.5 million. In the beginning, it was unlikely the
City would be able to secure enough funding to add Alternate 1 (multipurpose space and a walking
area) to this project due to an initial cost estimate of $3.5 million. Staff has worked diligently with
RDG Planning and Design and Story Construction during this time to design a project that will meet the
needs of residents of Ames and central Iowa, yet be energy efficient, minimize maintenance needs,
utilize quality materials, and maximize programming opportunities.
It is the Construction Manager's recommendation to award contracts for thirteen bid packages
now, and rebid the fourteenth package and award that one contract on February 20. The
Attachments A and C from Troy Turner describe the risk and rewards to this approach
compared to waiting and approving all of the contracts on February 20. Additionally, in
Attachment A, the Construction Manager recommends rejecting the bid from Jordison
Construction for paving and sidewalk work per the attached withdrawal request (Attachment B),
and award this work to Lakeside Contractors. Therefore, based on our Construction Manager's
recommendations it is the City Manager's recommendation that the City Council approve
Alternative #1 as presented above.
ATTACHMENT(S):
Attachment A - Story Construction Bid Recommendation Letter.pdf
Attachment B - Jordison Withdrawal Letter.pdf
Attachment C - Risks & Rewards.pdf
332
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33
4
Fitch Family Indoor Aquatic Center
Bid Package No. 03-1 Building Concrete Work
# OF
BIDS
BIDDER BID
SECURITY
ACKNOWLEDGE
ADDENDA
BASE BID Alternate No. 1 Add
Walking & Multi-
purpose Area
Unit Price No. 1
Over-excavation at
Foundation
Bearing Locations
NOTES
Yes
10
11
Yes Yes $ 575,521 $ 122,400
12
1
2
3
4
5
6
7
8
9
$ 50.00
$ 60.00 Yes Yes $ 593,900 $ 77,600
$ 200.00
$ 100.00
Yes Yes $ 734,691 $ 210,811
Yes Yes $ 759,150 $ 126,170
$ 225.00
$ 50.00
Yes Yes $ 1,082,000 $ 135,000
Yes Yes $ 722,527 $ 84,052
$ 123.00
* NO Unit Price (used Bid Form from Add. #2, in lieu of Add. #3).
Yes Yes $ 879,700 $ 119,000
Yes 1, 2 $ 775,000 $ 96,800
$ 125.00
$ 375.00
Yes Yes $ 655,092.50 $ 127,197.50
Yes Yes $ 699,000 $ 37,000
Holzworth Construction
Jordison Construction
Absolute Group
Graphite Construction Group
Woodruff Construction
Sande Construction & Supply
Core Construction Services
Jensen Builders
Lakeside Contractors
All Star Concrete
335
Fitch Family Indoor Aquatic Center
Bid Package No. 03-3 Precast Concrete & Structural Steel Work
# OF
BIDS
BIDDER BID
SECURITY
ACKNOWLEDGE
ADDENDA
BASE BID Alternate No. 1 Add
Walking & Multi-
purpose Area
NOTES
Yes
1 Yes Yes $ 2,487,000 $ 220,000 Henkel Construction
2 Yes Yes $ 2,378,000 $ 249,000
3 Yes Yes $ 2,214,000 $ 208,000
4 Yes Yes $ 3,138,570 $ 251,852
5 Yes Yes $ 2,583,500 $ 193,500
6
7
8
9
10
11
12
Larson Construction
Core Construction Services
PDM Precast, Inc.
US Erectors, Inc.
336
Fitch Family Indoor Aquatic Center
Bid Package No. 04-1 Unit Masonry Work
# OF
BIDS
BIDDER BID
SECURITY
ACKNOWLEDGE
ADDENDA
BASE BID NOTES
1 Yes Yes $ 107,015 Heitkamp Masonry
2 Yes Yes $ 84,275
3 Yes Yes $ 86,550
4
5
6
7
8
9
10
11
12
Forrest & Associate
Seedorf Masonry
337
Fitch Family Indoor Aquatic Center
Bid Package No. 06-1 General Carpentry Work
# OF
BIDS
BIDDER BID
SECURITY
ACKNOWLEDGE
ADDENDA
BASE BID Alternate No. 1 Add
Walking & Multi-
purpose Area
Alternate No. 1A
Change Alt. #1
Resinous Flooring to
Resilient Athletic
Flooring
NOTES
Yes Yes
1 Yes Yes $ 798,500 $ 179,000 Lansink Construction
2 Yes Yes $ 790,000 $ 167,000 $ 91,000
$ 38,500
3 Yes 1, 2 $ 969,000 $ 220,000 * Did not ackowledge Addenda 3 & 4.
4 Yes Yes $ 923,700 $ 227,300 $ (14,000)
$ 149,000
5
6
7
8
9
10
11
12
Accurate Commericial
Graphite Constrution Group
Woodruff Construction
338
Fitch Family Indoor Aquatic Center
Bid Package No. 07-3 Membrane Roofing & Sheet Metal Flashing Work
# OF
BIDS
BIDDER BID
SECURITY
ACKNOWLEDGE
ADDENDA
BASE BID Alternate No. 1 Add
Walking & Multi-
purpose Area
NOTES
Yes
1 Yes Yes $ 674,800 $ 131,500 Central States Roofing
2 Yes Yes $ 900,000 $ 160,000 Cashiers Check (need to return if not awarded contract)
3 Yes Yes $ 677,340 $ 133,157
4 Yes Yes $ 766,700 $ 168,000
5 Yes Yes $ 775,500 $ 167,400
6
7
8
9
10
11
12
Hopkins Roofing
Brockway Mechanical & Roofing
Black Hawk Roof Company
Northern Cedar Service Co.
339
Fitch Family Indoor Aquatic Center
Bid Package No. 08-1 Entrance, Storefront, Curtainwall & Glazing Work
# OF
BIDS
BIDDER BID
SECURITY
ACKNOWLEDGE
ADDENDA
BASE BID Alternate No. 1 Add
Walking & Multi-
purpose Area
NOTES
Yes
Yes
1 Yes Yes $ 632,880 $ 110,038 Elite Glass and Metal
$ 77,360
3 Yes
2 Yes Yes $ 682,200
Yes $ 832,888 $ 139,300
4 Yes
Yes
$ 648,238 $ 78,288
5 Yes $ 709,100 $ 114,330
6
7
8
9
10
11
12
Ford Metro
Cable Glass (DBA, FormanFord)
Orning Glass
Mid-American Glazing Systems
340
Fitch Family Indoor Aquatic Center
Bid Package No. 09-1 Gypsum Board Assembly, Acoustical Ceiling, Paint & Coating Work
# OF
BIDS
BIDDER BID
SECURITY
ACKNOWLEDGE
ADDENDA
BASE BID Alternate No. 1 Add
Walking & Multi-
purpose Area
NOTES
Yes
1 Yes Yes $ 695,000 $ 169,000 Core Construction Services
2 Yes 1, 2 $ 676,000 $ 177,000 * Did not ackowledge Addenda 3 & 4.
3 Yes Yes $ 575,620 $ 194,275
4 Yes Yes $ 394,750 $ 124,500
5 Yes Yes $ 480,000 $ 163,500
6
7
8
9
10
11
12
Graphite Construction Group
Performance Contracting Inc.
Hilsabeck Schacht, Inc.
Heartland Finishes, Inc.
341
Fitch Family Indoor Aquatic Center
Bid Package No. 13-1 Swimming Pool Work
# OF
BIDS
BIDDER BID
SECURITY
ACKNOWLEDGE
ADDENDA
BASE BID Alternate No. 3 Add
Tile Edge to Lap and
Recreation Pools
NOTES
Yes
$ 74,296 1 Yes Yes $ 4,251,891 Sande Construction & Supply
2 Yes Yes $ 5,450,000 $ 85,300
3
4
5
6
7
8
9
10
11
12
Helm Mechanical
342
Fitch Family Indoor Aquatic Center
Bid Package No. 21-1 Fire Suppression Systems Work
# OF
BIDS
BIDDER BID
SECURITY
ACKNOWLEDGE
ADDENDA
BASE BID Alternate No. 1 Add
Walking & Multi-
purpose Area
NOTES
Yes
1 Yes Yes $ 135,050 $ 16,325 Continental Fire Sprinkler
2 Yes Yes $ 176,720 $ 18,240
3 Yes Yes $ 111,900 $ 18,200
4 Yes Yes $ 130,000 $ 15,000
5 Yes Yes $ 111,900 $ 19,250
6
7
8
9
10
11
12
Elite Fire Sprinkler Systems
Midwest Automatic Fire Sprinkler
Tri-City Fire Protection
Blackhawk Sprinklers
343
Fitch Family Indoor Aquatic Center
Bid Package No. 22-1 Plumbing & HVAC Work
# OF
BIDS
BIDDER BID
SECURITY
ACKNOWLEDGE
ADDENDA
BASE BID Alternate No. 1 Add
Walking & Multi-
purpose Area
NOTES
Yes
1 Yes Yes $ 4,678,700 $ 274,000 ACI Mechanical
2 Yes Yes $ 4,341,700 $ 224,070
3 Yes Yes $ 4,433,000 $ 318,000
4 Yes Yes $ 4,642,522 $ 331,664
5 Yes Yes $ 4,106,743 $ 329,594
6 Yes Yes $ 3,910,722 $ 273,641
7 Yes Yes $ 4,921,000 $ 367,600
8
9
10
11
12
Kruck Plumbing & Heating
Cunningham Inc.
Pleva Mechanical
Manning-Seivert Mechanical Contractors
Brockway Mechanical & Roofing
Proctor Mechanical
344
Fitch Family Indoor Aquatic Center
Bid Package No. 26-1 Electrical, Communications, Electronic Safety & Security Work
# OF
BIDS
BIDDER BID
SECURITY
ACKNOWLEDGE
ADDENDA
BASE BID Alternate No. 1 Add
Walking & Multi-
purpose Area
Alternate No. 2 Add
Heating to Main Entry
Concrete
NOTES
Yes Yes
1 Yes Yes $ 1,243,060 $ 211,000 Van Maanen Electric
2 Yes Yes $ 1,342,400 $ 193,670 $ 15,750
$ 23,376
3 Yes Yes $ 1,426,360 $ 249,940
4 Yes Yes $ 1,369,000 $ 236,950 $ 20,850
$ 4,780
5 Yes Yes $ 1,508,650 $ 312,860
6 Yes Yes $ 1,492,330 $ 323,550 $ 13,900
$ 26,880
7 Yes Yes $ 1,442,911 $ 217,740
8
$ 55,267
9
10
11
12
DeVries Electic
NAI Electrical Contractors
Kline Electric
Jaspering Electric
Price Electric
Tri-City Electic
345
Fitch Family Indoor Aquatic Center
Bid Package No. 31-1 Demolition & Earthwork Work
# OF
BIDS
BIDDER BID
SECURITY
ACKNOWLEDGE
ADDENDA
BASE BID Alternate No. 1 Add
Walking & Multi-
purpose Area
NOTES
Yes
1 Yes Yes $ 825,000 $ 18,500 LinnCo, Inc.
2 Yes Yes $ 590,000 $ (1,650)
3 Yes Yes $ 530,475 $ 2,500
4 Yes Yes $ 1,350,525 $ (2,500)
5
6
7
8
9
10
11
12
Elder Corporation
Con-Struct, Inc.
Wenthold Excavating
346
Fitch Family Indoor Aquatic Center
Bid Package No. 32-1 Paving & Sidewalk Work
# OF
BIDS
BIDDER BID
SECURITY
ACKNOWLEDGE
ADDENDA
BASE BID Alternate No. 1 Add
Walking & Multi-
purpose Area
Alternate No. 2 Add
Heating to Main Entry
Concrete
NOTES
Yes Yes
1 Yes Yes $ 280,000 $ (700)Jordison Construction
2 Yes Yes $ 447,971.25 $ 5,125 $ 2,000
$ 1,000
3 Yes Yes $ 462,000 $ - * Alt. #1 = $0.00.
4 Yes 1, 2 $ 483,000 $ - $ 1,500
$ 5,500
* Did not ackowledge Addenda 3 & 4; Alt. #1 = $0.00.
5 Yes Yes $ 473,700 $ (1,000)
6 Yes Yes $ 417,500 $ (1,000) $ 800
$ 2,000
7 Yes Yes $ 342,888 $ 1,200
8 Yes Yes $ 461,040 $ 855 $ 3,670
$ 7,500
9 Yes Yes $ 523,560 $ - * Alt. #1 = $0.00.
10 Yes Yes $ 412,000 $ 1,600 $ 3,600
$ 8,000
11 Yes Yes $ 428,803.25 $ (594)Concrete Technologies, Inc.
12
$ 600
Absolute Group
Core Construction Services
Graphite Construction Group
Woodruff Construction
Jensen Builders
Lakeside Contractors
Concrete Professionals
Holzworth Construction
All Star Concrete
347
Fitch Family Indoor Aquatic Center
Bid Package No. 33-1 Site Utility Work
# OF
BIDS
BIDDER BID
SECURITY
ACKNOWLEDGE
ADDENDA
BASE BID NOTES
1 Yes Yes $ 622,222 Keller Excavating Inc.
2 Yes Yes $ 390,000
3 Yes Yes $ 519,316
4 Yes Yes $ 385,700
5 Yes Yes $ 575,000
6 Yes Yes $ 720,000
7
8
9
10
11
12
LinnCo, Inc.
Elder Corporation
Iowa Pipe & Grading LLC
On Track Construction
Granite Excavating
348
349
1
Abraham, Keith
From:Troy P. Turner <tturner@storycon.com>
Sent:Wednesday, January 17, 2024 8:28 AM
To:Abraham, Keith; Server, Karen
Subject:FFIAC - Risk & Reward Assessment
[External Email]
Keith & Karen,
This is in response to yesterday’s request to address risks & rewards associated with ming of contract awards:
1. Award all packages, except Bid Package 03-3, on January 23rd:
a. Risk to City of Ames: No bids are received for 03-3 during the rebid and the project is further delayed,
crea ng a large me differen al between 03-3 and everyone else and lengthening the overall dura on
substan ally. (Low probability)
b. Risk to City of Ames: The re-bid price for 03-3 is substan ally higher (around double the first bid) and the
project is over budget, but the City is in a posi on of already having commi ed to construc ng the
Alternates. (Low probability)
c. Risk to the City of Ames: Unable to take full advantage of the 2024 warm weather construc on season.
For example, we believe demoli on and grading work could begin in the 2nd half of March if awarded
January 23rd. Delaying the award likely results in a four-to-six-week delay depending on the ming of the
Bid Package 03-3 rebid and City Council mee ng schedule. This could become an issue if a sub-surface or
unknown condi on is discovered during the demoli on and earthwork phase that leads to delay. I.E. the
sooner we start this work, the sooner we find unknown condi ons.
d. Reward to the City of Ames: Long lead materials are ordered as soon as possible, such as pool
equipment, HVAC equipment, electrical equipment, etc. This lowers the risk of schedule delays later in
the project.
2. Wait to award all packages once Bid Package 03-3 has been rebid:
a. Reward to City of Ames: The City knows the total construc on cost prior to awarding any contracts.
b. Risk to the City of Ames: Long lead me materials are ordered later, which could lead to possible delays
later in the project.
c. Risk to the Contractors: While the prime bidders must hold their price for 60 days, many of their
suppliers’ pricing will expire quicker than that, thus there is some price risk to the Contractors. If this
op on is chosen, I recommend contac ng each low bidder and explaining the situa on as some of them
may be ‘stuck’ not knowing if they should be bidding more work or not. Also, some of them may choose
to lock in pricing.
Take care,
Troy Turner | Senior Project Manager
Story Construction
515.817.2621 office | 515.291.9889 cell | tturner@storycon.com
2810 Wakefield Circle | Ames, IA 50010 | www.storycon.com
350
ITEM #:30
DATE:01-23-24
DEPT:TRANSIT
SUBJECT:AWARD OF CONTRACT FOR CYRIDE SECURITY SYSTEM UPGRADE
PHASE II
COUNCIL ACTION FORM
BACKGROUND:
At the meeting on November 28, 2023, Council approved releasing plans and specifications for the
second phase of CyRide’s security update project. On November 29, 2023, CyRide, in coordination
with the Purchasing Department, released Invitation to Bid (ITB) #2024-079. The plans and
specifications called for improvements in facility visibility, intrusion detection, and expansion of
electronic access controls. The design also integrates with the security system recently deployed at
City Hall, which will reduce costs, allow centralized system maintenance, and increase security
coordination between CyRide and other departments.
CyRide has $200,000 of local funding programmed into the FY 2024 Capital Improvements Plan
for Security System Upgrade Phase II.
The cost estimate for this project was $225,280. To ensure the project could be accomplished within
budget, CyRide released a base bid with four alternates. The base bid and alternates are summarized
below.
• Base Bid
o Equip all facility doors (person and overhead) with position switches (open/closed status).
o Install 21 new surveillance cameras inside and outside the facility.
o Align the security system software and servers with the City Hall security system.
• Alternate #1
o Add five additional cameras in the administration building.
• Alternate #2
o Add five additional cameras throughout the maintenance shop and exterior of the building.
• Alternate #3
o Add four additional cameras in the northwest bus storage area of the garage.
• Alternate #4
o Equip five doors with electronic access control equipment.
Bids were due on January 10, 2023. A single bid from Commonwealth Electric of the Midwest of Des
Moines, Iowa, was received. The bid response is detailed below.
Bidder Base Bid Alternate #1 Alternate #2 Alternate #3 Alternate #4
351
Commonwealth
Electric of the
Midwest
$138,930 $7,695 $13,282 $7,986 $11,468
After evaluating the bidder’s proposal with CyRide’s on-call Architecture and Engineering firm,
ASK Studios, it was determined to be fair and reasonable, and the bidder has demonstrated a
good understanding of the project’s scope of work. CyRide is recommending accepting the base
bid and all bid alternates. With the total cost less than the established budget, the full project
could be awarded and maintain a project contingency fund of over 10%.
The Transit Board approved awarding the base bid plus alternates #1, #2, #3 and #4 to Commonwealth
Electric of the Midwest at its meeting on January 18, 2024.
ALTERNATIVES:
1. Approve final plans and specifications and award of contract for the Security System Upgrade
Phase II project to Commonwealth Electric of the Midwest of Des Moines, Iowa, for the base bid
plus bid alternates #1, #2, #3, and #4, for a total cost of $179,361.
2. Do not approve the award of contract and direct staff to proceed according to City Council
priorities.
CITY MANAGER'S RECOMMENDED ACTION:
Implementing the Security System Upgrade Phase II project with all bid alternatives will help CyRide
move forward with its goal of improving security in the facility. Therefore, it is the recommendation of
the City Manager that the City Council adopt Alternative No. 1, as described above.
ATTACHMENT(S):
2024-079 CyRide Security System Upgrade Phase II bid tab.pdf
18011 CyRide Security System Upgrade Phase II - Bid No. 2024-079.pdf
352
CITY OF AMES, IOWA
amanda.moore@cityofames.org
BID NO. 2024-079
CyRide Security System Upgrade
Phase II
Commonwealth Electric of the Midwest
Des Moines, IA $138,930.00 $7,695.00 $13,282.00 $7,986.00 $11,468.00
353
3716 Ingersoll Avenue, Suite A, Des Moines, IA 50312
P: 515.277.6707
ARCHITECTURE INTERIORS PLANNING
January 11th, 2024
Ms. Barbara Neal, Director of Transit
CyRide
601 N. University Boulevard
Ames, IA 50010
Ms. Neal,
There was one responsive bidder who submitted a proposal for the CyRide Security System
Upgrade Phase II project. This bid was lower than the Opinion of Probable Cost valued at
$225,280.
We recommend the acceptance of the bid proposal from Commonwealth Electric of the Midwest
to complete work associated with the base bid as described in the project specifications for
$138,930. We further recommend the acceptance of Add Alternates #1 - #4 that total an
additional $40,431.
We believe the low bid will bring good value to CyRide.
Regards,
Ryan M. Carter, AIA, NCARB
354
ITEM #:31
DATE:01-23-24
DEPT:PW
SUBJECT:2022/23 CYRIDE ROUTE PAVEMENT IMPROVEMENTS (LINCOLN WAY
FROM BEEDLE DRIVE TO FRANKLIN AVENUE)
COUNCIL ACTION FORM
BACKGROUND:
This annual program utilizes current repair and reconstruction techniques to make pavement
improvements to streets that are, or were, bus routes. These streets were designed and built for light
residential traffic. With these streets having been utilized as bus routes, accelerated deterioration of the
street surface has occurred. Pavement improvements will restore street sections to carry higher traffic
loads and reduce maintenance needs.
The location for this project is Lincoln Way from Beedle/Hickory Drive to Franklin Avenue.
Lincoln Way will be reconstructed using concrete and will include very little change to the
existing lane configuration. The shared use path along the south side of Lincoln Way will also be
reconstructed with this project. The project will be staged to allow for through traffic during
construction.
On January 17, 2024, bids for the project were received as follows:
Bidder Bids
Engineer’s Estimate $2,655,566
Con-Struct $2,584,689.20
Absolute Concrete $2,717,550.15
Concrete Technologies $2,843,664.59
Wicks Construction $2,845,425.75
Alliance Construction $3,099,820.85
A table of total revenues and estimated costs is shown below:
Funding Source Revenue Expenses
2022/23 CyRide Route G.O. Bonds $1,225,000
2022/23 CyRide Route STBG Funds (IDOT)$1,686,000
2022/23 Shared Use Path Maintenance $ 172,500
Sanitary Sewer Improvements $ 60,000
Ames Electric (Lighting Improvements)$ 45,000
Engineering/Administration $ 508,700
Construction Low Bid $2,584,689.20
TOTAL $3,188,500 $3,093,389.20
ALTERNATIVES:
355
ALTERNATIVES:
1. Approve a resolution to:
a. Accept the report of bids for the 2022/23 CyRide Route Pavement Improvements project.
b. Approve the final plans and specifications for this project.
c. Award the 2022/23 CyRide Route Street Pavement Improvements project to Con-Struct,
Inc, of Ames, Iowa, in the amount of $2,584,689.20
2. Do not proceed with this project.
CITY MANAGER'S RECOMMENDED ACTION:
Accepting the report of bids and awarding will allow this project to proceed, improving street conditions
and lowering maintenance costs. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1, as described above.
ATTACHMENT(S):
Lincoln Way Cyride Route Location Map.pdf
356
357
ITEM #:32
DATE:01-23-24
DEPT:Public Works
SUBJECT:2023/24 SEAL COAT STREET PAVEMENT IMPROVEMENTS
COUNCIL ACTION FORM
BACKGROUND:
The Seal Coat Street Pavement Improvements Program is the annual program for the removal and
replacement of deteriorated seal coat pavements from local streets and replacement with a new
pavement surface. This program restores surface texture, corrects structural deficiencies, and removes
built-up seal coat. These improvements result in reduced maintenance costs, better riding surfaces,
increased safety with improved surface texture, and increased life expectancy of streets.
Project locations are E 16th St (Duff Ave to Maxwell Ave), Glendale Ave (E 13 th St to E 16t h St),
Quebec St (Arizona Ave to 4101 Quebec St), and Quebec Circle. Glendale Ave will also include
the installation of new 8’’ watermain and water services.
On January 17, 2024, bids for the project were received as follows:
Bidder Base Bid
Engineer’s Estimate $2,260,186.50
Manatts Inc $1,828,001.36
Inroads $1,936,657.35
A table of total revenues and estimated costs is shown below:
Funding Source Available Revenue Estimated Expenses
2023-23 Seal Coat Program $1,750,000
2024-25 Neighborhood Curb Program $ 300,000
2023-24 Water System Improvements $ 360,256
2023-24 Sanitary Sewer Improvements $ $163,035
Engineering/Administration $400,000
Construction Low Bid $1,828,001.36
Totals $2,573,291 $2,228,001.36
ALTERNATIVES:
1.
a. Accept the report of bids for the 2023/24 Seal Coat Street Pavement Improvements project.
b. Approve the final plans and specifications for this project.
c. Award the 2023/24 Seal Coat Street Pavement Improvements project to, of Manatts Inc, of
Ames, Iowa, in the amount of $1,828,001.36.
2. Do not proceed with this project.
358
CITY MANAGER'S RECOMMENDED ACTION:
Accepting the report of bids and awarding will allow this project to proceed, improving street conditions
and lowering maintenance costs. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1, as described above.
ATTACHMENT(S):
E 16th St and Glendale Ave project location map.pdf
Quebec St and Quebec Circle project location map.pdf
359
360
361
ITEM #:33
DATE:01-23-24
DEPT:Public Works
SUBJECT:2023/24 ASPHALT STREET PAVEMENT IMPROVEMENTS PROGRAM #1
COUNCIL ACTION FORM
BACKGROUND:
This annual program is for reconstruction or rehabilitation of deteriorated asphalt streets to prevent
premature breakdown of the pavement and increasing maintenance costs. This project will include
full-depth asphalt reconstruction on Curtiss Ave (13th St to 16th St), Marston Ave (13th St to
16th St), and Phoenix Circle. Curtiss Ave will have part of the existing water main replaced with
the project along with water service transfers.
On January 17, 2024, bids for the project were received as follows:
Bidder Base Bid with
Asphalt Alt
Base Bid with
PCC Alt
Roosevelt
Asphalt Alt
Roosevelt
PCC Alt
Engineer’s Estimate $1,616,065.80 $1,858,176.80 $618,817.20 $728,263.70
Con-Struct Inc $1,302,521.60 $547,284.30
All Star Concrete $1,390,153.80 $555,018.06
Alliance $1,586,126.85 $629,769.10
Shekar Engineering $1,616,235.55 $636,780.51
Inroads $1,452,607.85 $588,120.00
Manatt’s $1,258,294.04 $506,696.03
The bids for the concrete (PCC) option were all above the asphalt option, therefore all locations
will be reconstructed using asphalt paving. Roosevelt Ave (13th St to 16th St) was bid with the
project as a possible add alternate. The low bid was within available funding, thus the Roosevelt
location will be included with the project.
A table of total revenues and estimated costs is shown below:
Funding Source Available Revenue Estimated Expenses
2023-24 Asphalt St. Imp. - GO Bonds $3,000,000
2023-24 Water System Imp.$143,102
2023-24 Sanitary Syst. Imp.$122,000
Asphalt Program #1 (this project) $1,764,990.07
Asphalt Program #2 $ 706,554.20
Prairie View East (Est.) $ 500,000
Engineering/Administration $ 290,000
Totals $3,265,102 $3,261,544.27
362
ALTERNATIVES:
1.
a. Accept the report of bids for the 2023/24 Asphalt Street Pavement Improvements Program
#1 project.
b. Approve the final plans and specifications for this project.
c. Award the 2023/24 Asphalt Street Pavement Improvements Program #1project to Manatts
Inc, of Ames, Iowa, in the amount of $1,764,990.07, including base bid and alternate.
2. Do not proceed with this project.
CITY MANAGER'S RECOMMENDED ACTION:
Accepting the report of bids and awarding a bid will allow this project to proceed, improving street
conditions and lowering maintenance costs. Therefore, it is the recommendation of the City Manager
that the City Council adopt Alternative No. 1, as described above.
ATTACHMENT(S):
Location Map 2023-24 Asphalt #1.pdf
363
364
ITEM #:34
DATE:01-23-24
DEPT:PW
SUBJECT:2023/24 ASPHALT STREET PAVEMENT IMPROVEMENTS PROGRAM #2
COUNCIL ACTION FORM
BACKGROUND:
This is the annual program for reconstruction or rehabilitation of deteriorated asphalt streets to prevent
premature breakdown of the pavement and increasing maintenance costs. For this project, full-depth
reconstruction is necessary due to cases of structural pavement failure. This project is located on
E 7th St (Crawford – East End).
On January 17, 2024, bids for the project were received as follows:
Bidder Base Bid North Riverside
(Alternate)
Engineer’s Estimate $465,863.65 $385,914.65
Con-Struct Inc $399,954.60 $306,599.60
All Star Concrete $502,794.20 $414,402.30
Absolute Concrete $502,966.13 $393,673.53
Shekar Engineering $548,285.57 $439,412.35
There was one non-responsive bid received from Brothers Concrete. North Riverside Dr (Lincoln
Way to N 3rd) was bid with the project as a possible add alternate. The low bid was within
available funding, thus the N. Riverside location will be included with the project.
A table of total revenues and estimated costs is shown below:
Funding Source Available Revenue Estimated Expenses
2023-24 Asphalt St. Imp. - GO Bonds $3,000,000
2023-24 Water System Imp.$ 143,102
2023-24 Sanitary Syst. Imp.$ 22,000
Asphalt Program #1 $1,764,990.07
Asphalt Program #2 (this project) $ 706,554.20
Prairie View East (Est.) $ 500,00.00
Engineering/Administration $ 290,000.00
Totals $3,265,102 $3,261,544.27
365
ALTERNATIVES:
1.
a. Accept the report of bids for the 2023/24 Asphalt Street Pavement Improvements Program
#2 project.
b. Approve the final plans and specifications for this project.
c. Award the 2023/24 Asphalt Street Pavement Improvements Program #2 project to Con-
Struct Inc, of Ames, Iowa, in the amount of $706,554.20, including base bid and alternate.
2. Do not proceed with this project.
CITY MANAGER'S RECOMMENDED ACTION:
Accepting the report of bids and awarding a bid will allow this project to proceed, improving street
conditions and lowering maintenance costs. Therefore, it is the recommendation of the City Manager
that the City Council adopt Alternative No. 1, as described above.
ATTACHMENT(S):
Location Map E 7th, N Riverside, 2023-24 Asphalt #2.pdf
366
367
ORDINANCE NO.
AN ORDINANCE TO AMEND THE MUNICIPAL CODE
OF THE CITY OF AMES, IOWA, BY AMENDING
CHAPER 18, CHAPTER 22, CHAPTER 29, AND
CHAPTER 30 THEREOF, FOR THE PURPOSE OF
HARMONIZING THE CODE WITH CHAPTER 30,
PUBLIC NUISANCES; REPEALING ANY AND ALL
ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT TO THE EXTENT OF SUCH CONFLICT;
PROVIDING A PENALTY; AND ESTABLISHING AN
EFFECTIVE DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is
hereby amended by amending Chapter 18, Chapter 22, Chapter 29, and Chapter 30 as follows:
“CHAPTER 18
Sec. 18.15. PARKING IN FRONT YARDS
The parking of motor vehicles, motorized or non-motorized, in the front yards of
residential structures is prohibited. Any person who parks a motor vehicle in the front
yard of a residential structure shall be in violation of this section, provided, however, the
aforesaid prohibition shall not apply to the parking of motor vehicles on driveways and
parking areas in compliance with Ames Municipal Code Section 29.406 established
pursuant to a properly issued building/zoning permit of the City of Ames. As used in this
section, front yard means the open space in that portion of a yard between the street and
the face of the structure and a line extending from the left side of the lot to the right side
of the lot. The line, as viewed from the street, shall extend parallel to the street to the
nearest corner of the principal structure and then along the face of the principal structure
to the right corner, and from that point on a line parallel to the street to a point on the
right lot line. As used in this section, the face of a principal structure shall be any and all
portions of the structure fronting on a street. The front yard shall not include any portion
of the city right-of-way. A corner lot shall be deemed to have two front yards. (See
Figure 18.15-1).
. . .
CHAPTER 22
. . .
Sec. 22.0 Right-of-Way Defined.
For the purposes of this Division, the right-of-way is defined as area owned, controlled,
or maintained by the City for public use such as roads, streets, highways, sidewalks, bicycle
lanes, shared use paths, streetscape and other landscape planters.
Sec. 22.1. ABUTTING PROPERTY OWNER TO MAINTAIN SIDEWALKS AND
PARKINGS.
The abutting property owner shall maintain sidewalks, parkings and all other property in
the right-of-way outside between the lot and property lines and the edge of the shoulder or
traveled portion of the public street, regardless of the presence of curbs or ditches. inside the curb
lines upon the public streets except that Designated municipal ditches, which are maintained by
368
ORDINANCE NO. _________
AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF
THE CITY OF AMES, IOWA, BY ENACTING A NEW
SECTION 29.406(a)(i)(a) THEREOF, FOR THE PURPOSE
OF ALLOWING AN EXCEPTION OF FULL PAVING
REQUIREMENTS FOR BASIC UTILITY USES AND
OTHER SIMILAR USES REPEALING ANY AND ALL
ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT TO THE EXTENT OF SUCH CONFLICT; AND
ESTABLISHING AN EFFECTIVE DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby
amended by enacting a new Section 29.406(a)(i)(a) as follows:
“Sec. 29.406. OFF-STREET PARKING.
***
(11) Improvements of Off-Street Parking Areas and Driveways.
(a) Surface Material Standards.
(i)Materials. All vehicular parking and maneuvering areas, including
driveways, and front yard parking areas described in Section 29.406(7), must be paved with Portland Cement
Concrete, Asphaltic Cement Concrete, or an equivalent as determined by the City Engineer.
(a) Exception Basic Utility and Other Similar Uses. For a Basic
Utility, or other similar use, the Planning and Housing Director may approve a reduction to the extent of
required paving of this section. The extent of required paving will be as determined by the Director and
must include a paved approach within the right-of-way and then extend on site to accommodate the normal
stopping and turning of vehicles to enter a street and for other shared access planned for use of the driveway.
The Director at their sole discretion shall determine if the proposed paving reduction is warranted based
upon the proposed use and compatibility of the project design with other on-site improvements and the
surroundings. Any approved reduction of paving extents shall continue to be subject to all other parking
and loading area design and landscape standards.”
***
Section Two. All ordinances, or parts of ordinances, in conflict herewith are hereby repealed to
the extent of such conflict, if any.
Section Three. This ordinance shall be in full force and effect from and after its passage and
publication as required by law.
Passed this day of , 2023.
______________________________________ _______________________________________
Renee Hall, City Clerk John A. Haila, Mayor
369