HomeMy WebLinkAboutA001 - May 23, 2024, Special Meeting of the Ames City Council, Full MinutesMINUTES OF THE SPECIAL MEETING OF THE AMES CITY COUNCIL
AMES, IOWA MAY 23, 2024
The Special Meeting of the Ames City Council was called to order by Mayor John Haila at 1:37
p.m. on the 23rd day of May, 2024, pursuant to law. As it was impractical for the Council Members
to attend in person, Council Members Bronwyn Beatty-Hansen, Amber Corrieri, Tim Gartin, and
Anita Rollins joined the meeting electronically. Council Member Gloria Betcher, Council Member
Rachel Junck, and ex officio Emily Boland were absent.
HOME PROGRAM LOAN DOCUMENTS FOR THE SALE OF LOT 27 IN THE BAKER
SUBDIVISION: Housing Coordinator Vanessa Baker-Latimer presented the loan documents and
supplemental materials for the sale of Lot 27 in the Baker Subdivision to Townhomes at Creekside,
LLLP. The supplemental materials included the statement of work, project schedule, development
budget, restrictive covenants, rent limits, mortgage, promissory note, and loan repayment schedule.
These documents are required for the HOME Program in order to move forward with the sale of
Lot 27; however, she highlighted that the sale is contingent upon the City receiving its Release of
Funds notification from the U.S. Department of Housing and Urban Development (HUD).
Moved by Beatty-Hansen, seconded by Gartin, to adopt Resolution No. 24-277 approving the
HOME Loan documents including Exhibits A-I with Townhomes At Creekside LLLP, in
conjunction with the construction of thirty-eight (38) HOME Assisted Low-Income Housing Tax
Credit (LIHTC) multi-family housing units on Lot 27 in the Baker Subdivision contingent upon
the City receiving its Release of Funds notification from HUD.
Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
ENGINEERING SERVICES CONTRACT AND CHANGE ORDER NO. 4 FOR
CONSTRUCTION SERVICES FOR COMPLIANCE WITH THE U.S.
ENVIRONMENTAL PROTECTION AGECNY’S (EPA) COAL COMBUSTION
RESIDUALS (CRR) STANDARD: Director of Electric Services Donald Kom explained that the
City holds a contract with SCS Engineers for specialized services related to U.S. EPA’s CCR rule
to help the City comply with several near-term reporting requirements for the ash pond. He
emphasized that compliance with the CRR must be completed by April 2026, at which point the
ash pond site will become a closed-in-place landfill.
Director Kom furthered that in October 2022, SCS Engineers was awarded a contract to complete
the design and produce plans and specifications for the bidding, permitting, and related services to
reconfigure the ash pond site. He noted three change orders that were approved administratively
before presenting the fourth change order for consideration. Change Order No. 4 would engage
SCS Engineers to provide construction observation service, construction documentation, prepare
the necessary CCR construction compliance reports for Iowa Department of Natural Resources
and EPA, and perform other construction related services.
Council Member Rollins noted increased liability protection as part of the contract. Director Kom
provided confirmation, highlighting that staff worked with SCS Engineers to draft a contract that
meets the needs of the City and the contractor. Mayor Haila inquired about the payment method
for the contract. Assistant Director of Electric Services Curtis Spence shared that the contract will
be billed to the change order through invoices for time and materials.
Moved by Gartin, seconded by Beatty-Hansen, to adopt Resolution No. 24-278 approving
Engineering Services Contract and Change Order No. 4 in the amount of $431,500 to SCS
Engineers of Clive, Iowa, to provide additional consulting services to complete the construction,
compliance documentation, construction certification, and related services necessary to modify
and reconfigure the ash site to comply with the provisions of U.S. EPA’s coal combustion residuals
(CCR) rule.
Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
COUNCIL COMMENTS: Council Member Gartin invited the community to attend and
participate in the Memorial Day events starting at 10:30 a.m. on Monday, May 27, 2024.
DISPOSITIONS OF COMMUNICATION TO COUNCIL: Mayor Haila noted that there were
two items to consider. The first item was from Vern Hawkin, Ames NAACP Branch President,
regarding Juneteenth Celebration Sponsorship.
Moved by Beatty-Hansen, seconded by Corrieri, to place the item on a future agenda.
Vote on Motion: 3-0-1, Rollins abstaining due to conflict of interest. Motion declared carried.
A letter from Dan Culhane, President and CEO of the Ames Chamber of Commerce, concerning
a relocation endorsement to the Iowa Economic Development Authority was the second item.
Moved by Gartin, seconded by Beatty-Hansen, to place the item on a future agenda.
Vote on Motion: 4-0. Motion declared carried unanimously.
ADJOURNMENT: Moved by Beatty-Hansen, seconded by Rollins, to adjourn the meeting at
1:47 p.m.
Vote on Motion: 4-0. Motion declared carried unanimously
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Carly M. Watson, Deputy City Clerk John A. Haila, Mayor
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Renee Hall, City Clerk