HomeMy WebLinkAbout~Master - July 9, 2024, Regular Meeting of the Ames City Council1
SUMMARY OF MINUTES OF THE REGULAR MEETING OF THE AMES AREA
METROPOLITAN PLANNING ORGANIZATION (AAMPO) TRANSPORTATION
POLICY COMMITTEE AND REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA JULY 9, 2024
CALL TO ORDER: The Ames Area Metropolitan Planning Organization (AAMPO)
Transportation Policy Committee meeting was called to order by Ames Mayor and voting
member John Haila at 6:00 p.m. on the 9th day of July, 2024. Other voting members present
were: Bronwyn Beatty-Hansen, City of Ames; Gloria Betcher, City of Ames; Amber Corrieri,
City of Ames; Tim Gartin, City of Ames; Rachel Junck, City of Ames; Anita Rollins, City of
Ames; Linda Murken, Story County Board of Supervisors; and Bill Zinnel, Boone County Board
of Supervisors. Emily Boland, Ames Transit Agency Board of Trustees, joined the meeting
electronically.
CONSENT AGENDA: Moved by Murken, seconded by Betcher, to approve the consent
agenda.
1. Motion setting August 13, 2024, as date of public hearing for amendment to the FFY
2024-2027 Transportation Improvement Program
2. RESOLUTION NO. 24-388 approving Professional Services Agreement with HDR
Engineering, Inc. of Omaha, Nebraska for creation of a Comprehensive Safety Action
Plan in an amount not to exceed $124,905, contingent upon execution of the AAMPO
SS4A grant agreement
Vote on Motion: 10-0. Motions/Resolutions declared carried/adopted unanimously, signed by the
Chair, and hereby made a portion of these Minutes.
HEARING ON PUBLIC PARTICIPATION PLAN: Transportation Planner Kyle Thompson
reviewed the Public Participation Plan.
Mayor Haila opened and closed the Public Hearing when no one came forward to speak.
Moved by Betcher, seconded by Zinnel, to approve Final Public Participation Plan.
Vote on Motion: 10-0. Motion declared carried unanimously.
HEARING ON FFY 2025-2028 TRANSPORTATION IMPROVEMENT PROGRAM:
Transportation Planner Thompson presented the revisions to the 2025-2028 Transportation
Improvement Program.
The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak.
Moved by Beatty-Hansen, seconded by Murken, to adopt RESOLUTION NO. 24-389 approving
Final FFY 2025-2028 Transportation Improvement Program.
Vote on Motion: 10-0. Resolution declared adopted unanimously, signed by the Chair, and
hereby made a portion of these Minutes.
COMMITTEE COMMENTS: None.
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ADJOURNMENT: Moved by Beatty-Hansen, seconded by Zinnel, to adjourn the meeting at
6:03 p.m.
Vote on Motion: 10-0. Motion declared carried unanimously.
REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA JULY 9, 2024
The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 6:0 5
p.m. on the 25th day of June, 2024, in the City Council Chambers in City Hall, 515 Clark
Avenue, pursuant to law. Present were Council Members Bronwyn Beatty-Hansen, Gloria
Betcher, Amber Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins. Ex officio Emily Boland
joined the meeting electronically.
PROCLAMATION FOR "PARKS AND RECREATION MONTH," JULY 2024: Mayor
Haila proclaimed July 2024 as Parks and Recreation Month and Parks and Recreation Director
Keith Abraham accepted the proclamation.
RECOGNITION OF CITY OF AMES ANIMAL SHELTER AND ANIMAL CONTROL
ON ACHIEVING A 90% SAVE RATE FOR THE 2023 CALENDAR YEAR: Chief of
Police Geoff Huff and Animal Control Supervisor Ron Edwards, along with staff and volunteers
from the Ames Animal Shelter, were recognized by Mayor Haila on behalf of the City Council
and Best Friends Animal Society for achieving a 90% save rate for the 2023 calendar year.
CONSENT AGENDA: Council Member Betcher requested to pull Item No. 21.
Moved by Betcher, seconded by Junck, to approve the consent agenda less Item No. 21.
3. Motion approving payment of claims
4. Motion approving Summary of Minutes of Regular City Council Meeting on June 25,
2024
5. Motion approving Civil Service Candidates
6. Motion approving Report of Change Orders for period June 16-30, 2024
7. Motion approving a new Class C Retail Alcohol License with Outdoor Service and
Catering Privilege - Mullets, 4815 Mortensen Road, Suite #101, Pending Favorable DIA
and Fire Inspection
8. Motion approving extension of Outdoor Service for Class C Retail Alcohol License with
Outdoor Service - Tip Top Lounge, 201 East Lincoln Way, Pending Dramshop Review
9. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor
Licenses:
a. Applebee's Neighborhood Grill & Bar, (105 Chestnut Street), Class C Retail
Alcohol License
b. Sportsman's Lounge, (123 Main Street), Class C Retail Alcohol License with
Living Quarters, Pending Dramshop Review
c. AJ's Liquor II, (2515 Chamberlain Street), Class E Retail Alcohol License
d. HuHot Mongolian Grill, (703 S. Duff Avenue Suite #105), Special Class C Retail
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Alcohol License
10. Motion approving interim policy to implement State of Iowa stormwater regulations
11. RESOLUTION NO. 24-390 approving Commission on the Arts (COTA) Fall 2024
Special Project Grant contracts
12. RESOLUTION NO. 24-391 accepting completion of Arts Capital Grant with Ames
Writers Collective and authorizing payment in the amount of $2,066.47
13. RESOLUTION NO. 24-392 approving Electric Facilities Agreement with Iowa
Department of Transportation
14. RESOLUTION NO. 24-393 approving Professional Services Agreement with HDR
Engineering, Inc. of Omaha, Nebraska for creation of a Comprehensive Safety Action
Plan in an amount not to exceed $124,905, contingent upon execution of the AAMPO
SS4A grant agreement
15. RESOLUTION NO. 24-394 approving plans and specifications for the FY 2023/24
Airport Improvement Program (wildlife fence project), setting July 30, 2024, as the bid
due date and August 6, 2024, as date of Public Hearing
16. Underground Trenching Contract for Electric Services:
a. RESOLUTION NO. 24-395 approving primary contract with Communications
Data Link, Grimes, Iowa, for the one-year period from July 1, 2024, through June
30, 2025, in an amount not to exceed $250,000
b. RESOLUTION NO. 24-396 approving secondary contract with Ames Trenching
& Excavating, Ames, Iowa, for the one-year period from July 1, 2024, through
June 30, 2025, in an amount not to exceed $175,000
17. RESOLUTION NO. 24-397 awarding contract to WESCO Distribution of Des Moines,
Iowa for the purchase of primary cable in the amount of $135,462.00
18. RESOLUTION NO. 24-398 awarding contract to Play-Pro Recreation, Clive, Iowa for
Playground Equipment for Stuart Smith Park in the amount of $59,990
19. RESOLUTION NO. 24-399 awarding contract to Play-Pro Recreation, Clive, Iowa for
Playground Equipment for Bandshell Park in the amount of $72,440
20. RESOLUTION NO. 24-400 awarding contract to Hiway Truck Equipment of Fort
Dodge, Iowa for the purchase of an aerial platform, dumping chip box, and accessories
for a new forestry truck in the amount of $154,102
21. RESOLUTION NO. 24-401 awarding a contract to American Vet Works Inc. of
Newport, New York for the purchase of 2 all -electric SUVs - one each for Water
Administration, and Electric Services Engineering, for a total of $81,990
22. RESOLUTION NO. 24-402 awarding Year Two of the Five-year lime sludge disposal
contract to Wulfekuhle Injection and Pumping of Peosta, IA, in an amount not to exceed
$392,140
23. RESOLUTION NO. 24-403 approving contract and bond for the 2023/24 Water System
Improvements (Kellogg Avenue & 11th Street) with Jet Drain Services, LLC, of Ames,
Iowa
24. RESOLUTION NO. 24-404 approving contract and bond for the 2024/25 Clear Water
Diversion Program - Douglas Avenue (14th Street - 16th Street) with Iowa Water &
Waste Systems LLC of Ames, Iowa
25. RESOLUTION NO. 24-405 approving contract and bond for the 2024/25 Right-Of-Way
Restoration with Alpha Landscapes LLC of Johnston, Iowa
26. RESOLUTION NO. 24-406 accepting final completion of Year Two of the Water Plant
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Well Rehabilitation Contract
27. RESOLUTION NO. 24-407 accepting final completion of the WPC Facility Caterpillar
G379 Methane/Natural Gas Engine Generator Overhaul Project
28. Vacation of right-of-way adjacent to 302 and 212 Sondrol Ave and conveyance to 302
Sondrol, LLC
a. RESOLUTION NO. 24-408 setting date of Public Hearing as July 23, 2024, for
the vacation of the 10' strip of right-of-way adjacent to 302 and 212 Sondrol
Avenue
b. RESOLUTION NO. 24-409 setting date of Public Hearing as July 23, 2024, to
approve the conveyance of the vacated 10' strip of right-of-way adjacent to 302
and 212 Sondrol Avenue to 302 Sondrol, LLC., for $10,177.20 (as determined by
the City's standard formula)
Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the
Mayor, and hereby made a portion of these Minutes.
AWARD OF CONTRACT FOR PURCHASE OF 2 ALL-ELECTRIC SUVS: Fleet and
Facilities Director Corey Mellies highlighted for Council Member Betcher how the purchase of
the two all-electric SUVs would support the Climate Action Plan adopted by the City Council.
Moved by Betcher, seconded by Junck, to adopt RESOLUTION NO. 24-401 awarding a contract
to American Vet Works Inc. of Newport, New York for the purchase of 2 all-electric SUVs - one
each for Water Administration, and Electric Services Engineering, for a total of $81,990.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
PUBLIC FORUM: Mayor Haila opened the Public Forum.
Richard Deyo, 505 8th Street #2, Ames, addressed his experience with community interactions.
Mayor Haila closed the Public Forum when no one else came forward to speak.
DIVERSITY, EQUITY, AND INCLUSION (DEI) ANNUAL UPDATE: DEI Coordinator
Casandra Eames shared the inaugural update and engaged with questions from the City Council.
CHANGES TO ELECTRIC RATES TO ADOPT REVENUE-NEUTRAL RATE
ADJUSTMENTS TO BETTER ALIGN WITH COST-OF-SERVICE STUDY
RECOMMENDATIONS, TO ADD OPTIONAL TIME-OF-USE RATES, AND TO
ADJUST THE LARGE CUSTOMER INTERRUPTIBLE OPTION BILL CREDITS:
Director of Electric Services Donald Kom presented the updates to Chapter 28 of the Municipal
Code.
The Public Input was opened and closed by Mayor Haila when no one came forward to speak.
Moved by Betcher, seconded by Beatty-Hansen, to pass on first reading an ordinance relating to
changes to electric rates to adopt revenue-neutral rate adjustments to better align with cost-of-
service study recommendations, to add optional Time-of-Use rates, and to adjust Large Customer
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Interruptible Option bill credits.
Roll Call Vote: 6-0. Motion declared carried unanimously.
REQUEST TO INITIATE ZONING TEXT AMENDMENT TO ALLOW SOCIAL
SERVICE USES WITHIN THE O-SFC (SINGLE FAMILY CONSERVATION
OVERLAY) ZONING DISTRICT: Director of Planning and Housing Kelly Diekmann
reviewed the request.
Mayor Haila opened the Public Input.
Matt Mitchell, Director of Ames Romero House, 709 Clark Avenue, Ames, detailed the plan of
the organization to continue providing hospitality services to community members in need at the
new location of 702 Clark Avenue.
Mayor Haila closed the Public Input when no one else came forward to speak.
Moved by Gartin, seconded by Beatty-Hansen, to approve Option 1: Consideration of approval
of a Special Use Permit (SUP) by the Zoning Board of Adjustment.
Vote on Motion: 6-0. Motion declared carried unanimously.
STEVEN L. SCHAINKER PLAZA ICE SKATING RIBBON STATUS REPORT : Director
Abraham and Director Mellies presented the Staff Report.
The Public Input was opened by Mayor Haila.
Richard Deyo, 505 8th Street #2, Ames, proposed that the plaza be designated as a nudist park.
Jason Knipp, Vice President of Operations for the Central Iowa Office of Henkel Construction,
and Kyle Sievers, Project Manager for Henkel Construction, 2500 Ford Street, Ames, discussed
issues relating to project delays and solutions identified to monolithically complete the project.
The Public Input was closed by Mayor Haila when no one else came forward to speak.
Moved by Betcher, seconded by Beatty-Hansen, to authorize staff to develop a scope of services
and hire a third-party concrete expert to review the ice skating ribbon.
Vote on Motion: 6-0. Motion declared carried unanimously.
HEARING ON MAJOR SITE DEVELOPMENT PLAN FOR DUNKIN' DONUTS AT 209
LINCOLN WAY: Planner Amelia Schoeneman reviewed the Major Site Development Plan.
Mayor Haila opened and closed the Public Input when no one came forward to speak.
Moved by Corrieri, seconded by Rollins, to adopt RESOLUTION NO. 24-410 approving Major
Site Development Plan for 209 Lincoln Way.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
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HEARING ON WATER POLLUTION CONTROL FACILITY NUTRIENT
REDUCTION MODIFICATIONS PHASE 1: Director of Water and Pollution Control John
Dunn presented the report of bids.
The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak.
Moved by Betcher, seconded by Rollins, to accept the report of bids and delay a decision on
whether or not to award until the July 23, 2024 City Council meeting.
Vote on Motion: 6-0. Motion declared carried unanimously.
DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there
were seven items to consider. The first was from Dylan Kline, Economic Development Liaison
with the Ames Regional Economic Alliance, detailing a cost analysis of geothermal installation
in the Baker Subdivision.
Moved by Beatty-Hansen, seconded by Rollins, consider the item as information only.
Vote on Motion: 2-4, Betcher, Corrieri, Junck, and Gartin dissenting. Motion failed.
Moved by Gartin, seconded by Corrieri, to place the item on a future agenda.
Vote on Motion: 5-1, Beatty-Hansen dissenting. Motion declared carried.
A request to preserve the Martin Historical Pier from Archie L. Greene was the second item.
Assistant City Manager Brian Phillips provided a project update and Mayor Halia stated that he
would inform the requestee.
The third item from Shahriar Parvez concerned rental housing practices. Mayor Haila noted that
the item had been resolved through correspondence with Council Member Corrieri and the
resident.
Suggestions for City of Ames Sustainability Programs from Lisa Kuehl was the fourth item.
Moved by Beatty-Hansen, seconded by Rollins, to take the item under advisement.
Vote on Motion: 6-0. Motion declared carried unanimously.
The fifth item from Iddo Friedberg was regarding bicycle safety.
Moved by Beatty-Hansen, seconded by Corrieri, to take the item under advisement.
Vote on Motion: 6-0. Motion declared carried unanimously.
A request for Zoning Text Amendment from Peter Moore and Lisa Schulte Moore was the sixth
item.
Moved by Gartin, seconded by Corrieri, to place the item on a future agenda.
Vote on Motion: 4-2, Beatty-Hansen and Betcher dissenting. Motion declared carried.
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The final item was input regarding infill housing on Welbeck Drive from Marcene and Larry
Renaud. Mayor Haila noted that action was already taken by the City Council at a previous
meeting on the subject related to this item.
REPORT OF GOVERNING BODY: The Mayor and City Council Members provided
highlights from their attendance at various board and commission meetings.
COUNCIL COMMENTS: The Mayor and City Council Members reported on various events
attended, upcoming meetings, community events, and items of interest.
Moved by Gartin, seconded by Beatty-Hansen, to request a memo from staff regarding the future
connection of the shared use path that travels underneath S. Duff from S. 5th Street and continues
to a dead end at a privately owned gravel road south of Lincoln Way.
Vote on Motion: 6-0. Motion declared carried unanimously.
CLOSED SESSION: Mayor Haila asked City Attorney Mark Lambert if there was a legal
reason to go into Closed Session. Attorney Lambert replied in the affirmative, citing Section
21.5(1)(c), Code of Iowa, to discuss matters presently in or threatened to be in litigation.
Moved by Rollins, seconded by Beatty-Hansen, to go into closed session at 8:48 p.m.
Roll Call Vote: 6-0. Motion declared carried unanimously.
The City Council reconvened in Regular Session at 9:01 p.m.
Moved by Gartin, seconded by Rollins, to move forward with the settlement as presented in the
Closed Session.
Roll Call Vote: 6-0. Motion declared carried unanimously.
ADJOURNMENT: Moved by Betcher, seconded by Junck, to adjourn the meeting at 9:02 p.m.
Vote on Motion: 6-0. Motion declared carried unanimously.
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Carly M. Watson, Deputy City Clerk John A. Haila, Mayor
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Renee Hall, City Clerk