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HomeMy WebLinkAbout~Master - July 23, 2024, Regular Meeting of the Ames City Council1 SUMMARY OF MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL AMES, IOWA JULY 23, 2024 The Regular Meeting of the Ames City Council was called to order by Mayor Haila at 5:59 p.m. on the 23rd day of July 2024, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law. City Council Members Bronwyn Beatty-Hansen, Amber Corrieri, Tim Gartin, and Anita Rollins were present. Ex officio Emily Boland was also present. Council Members Gloria Betcher and Rachel Junck were absent. CONSENT AGENDA: Council Member Rollins requested to pull Item No. 8 from Consent Agenda. Moved by Corrieri, seconded by Gartin, to approve the Consent Agenda, less Item No. 8. 1. Motion approving payment of claims 2. Motion approving Summary of Minutes of Regular City Council Meeting on July 9, 2024 3. Motion approving Report of Change Orders for period July 01-15, 2024 4. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor Licenses: a. Cyclone Experience Network Jack Trice, (1800 S 4th Street), Class C Retail Alcohol License with Catering Privilege and Outdoor Service b. Hy-Vee Market Grille, (640 Lincoln Way), Class C Retail Alcohol License c. Fareway Meat Market #189, (3720 Lincoln Way), Class E Retail Alcohol License d. Sweet Carolines, (316 Main Street), Class C Retail Alcohol License with Outdoor Service and Catering Privilege e. The Mucky Duck Pub, (3100 S Duff Avenue), Class C Retail Alcohol License with Outdoor Service and Catering f. Kum & Go # 1215, (4506 Lincoln Way), Class E Retail Alcohol License g. Lalo's Liquor Store Inc., (809 Wheeler Street Suite 105), Class E Retail Alcohol License h. El Azteca, (2120 Isaac Newton Drive), Class C Retail Alcohol License i. Hickory Park, (1404 S. Duff Avenue), Special Class C Retail Alcohol License j. 313 Bar, (115 5th Street), Class C Retail Alcohol License k. Botanero Latino, (604 Lincoln Way), Special Class C Retail Alcohol License with Outdoor Service 5. Resolution approving updated Requests from Ames Main Street for Campustown Farmer's Market on August 13, 2024: a. RESOLUTION NO. 24-411 approving road closures of Chamberlain Street from Welch Avenue to 2410 Chamberlain Street from 2:00 p.m. to 10:00 p.m. b. RESOLUTION NO. 24-412 approving/motion denying waiver of parking meter fees and enforcement ($23.00 Loss to the Parking Fund) 6. Motion delaying award of contract for the Water Pollution Control Facility Nutrient Reduction Modifications Phase 1 project until August 13, 2024 7. RESOLUTION NO. 24-413 approving request from Friends of Ada Hayden Heritage Park to waive enforcement of prohibition of motorized vehicles in Ada Hayden Heritage Park on Monday, September 9 (9 am - 7:30 pm) and Tuesday, September 10 (9:00 a.m. – 3:00 p.m.) 2 8. RESOLUTION NO. 24-414 reauthorizing the GIS Software Enterprise Licensing Agreement with Environmental Systems Research Institute of Redlands, California, for a term of 3 years at a rate of $66,500 per annum 9. RESOLUTION NO. 24-415 approving contract with Apache Industrial, La Vista, NE, for the Scaffolding and Related Services and Supply Contract at the Power Plant for July 1, 2024, through June 30, 2025, in an amount not-to-exceed $140,000 10. RESOLUTION NO. 24-416 approving Change Order No. 1 with J. Pettiecord Inc. for the Fuel Tank Removal at the Coal Yard in the amount of $189,500 11. RESOLUTION NO. 24-417 approving Change Order No. 1 with JB Holland Construction Inc. for the Ash Pond Closure and RDF Ash Pond Reconstruction project in the amount of $417,344.79 12. Water Treatment Plant Lime Sludge Disposal Contract a. RESOLUTION NO. 24-418 approving a change order for the FY 2023/24 lime sludge disposal contract with Wulfekuhle Injection and Pumping, Inc. of Peosta, Iowa in a deduct amount of $197,099.47 b. RESOLUTION NO. 24-419 accepting completion of the FY 2023/24 lime sludge disposal contract with Wulfekuhle Injection and Pumping in the final adjusted amount of $195,040.53, and release retainage in accordance with the contract documents c. RESOLUTION NO. 24-420 authorizing the carry-over of $148,900 of unspent funds that resulted from incomplete work in the FY 2023/24 operating budget to the FY 2024/25 budget d. RESOLUTION NO. 24-421 approving change order number one for the FY 2024/25 lime sludge disposal contract with Wulfekuhle Injection and Pumping, Inc. of Peosta, Iowa in an additive amount of $148,900. Roll Call Vote: 4-0. Motion/Resolutions declared carried/adopted, signed by the Mayor, and hereby made a portion of these Minutes. GIS SOFTWARE ENTERPRISE LICENSING AGREEMENT: Assistant City Manager Brian Phillips clarified that the amount of the yearly contract on the agenda should have read $69,800, as well as Alternative 1. Moved by Rollins, seconded by Beatty-Hansen, to adopt RESOLUTION 24-414 reauthorizing the GIS Software Enterprise Licensing Agreement with Environmental Systems Research Institute of Redlands, California, for a term of 3 years at a rate of $69,800 per annum. Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. PUBLIC FORUM: Mayor Haila opened the Public Forum. Richard Deyo, 505 8th Street #2, Ames, noted that National Night Out was not included in the latest edition of City Side. Caitlin Leann, Ames Resident, voiced her concerns with the Baker Subdivision moving away from geothermal. 3 Mayor Haila closed the Public Forum when no one else came forward to speak. RAPID NEEDS PURCHASE FOR REPAIRS TO THE 161 KV ELECTRIC TRANSMISSION LINE: Director of Electric Services Donald Kom presented the Council Action Form (CAF). Moved by Gartin, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 24-422 approving the report of the rapid needs purchase for repairs to the 161 KV electric transmission line in the amount of $625,504.86. Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. ADDITION OF 1.0 FTE TO HUMAN RESOURCES (HR) DEPARTMENT: Director of HR Bethany Ballou presented the CAF. Moved by Rollins, seconded by Corrieri, to adopt RESOLUTION NO. 24-423 approving addition of 1.0 FTE to HR Department. Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. IMMEDIATE TOWING OF ILLEGALLY PARKED VEHICLES: Chief of Police Geoff Huff presented the CAF. Moved by Gartin, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 24-424 authorizing immediate towing of illegally parked vehicles on Saturday, August 24, 2024. Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. ENHANCED PENALTIES FOR NUISANCE PARTY VIOLATIONS: Chief Huff presented the CAF. Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 24-425 authorizing enhanced penalties for nuisance party violations beginning at 5:00 p.m., Friday, August 23 and ending at 4:00 a.m. on Sunday, August 25, 2024. Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. BAKER SUBDIVISION - SECOND AMENDMENT TO RESTRICTIVE COVENANTS FOR AFFORDABLE HOUSING: Housing Coordinator Vanessa Baker-Latimer presented the CAF. Moved by Beatty-Hansen, seconded by Rollins, to adopt RESOLUTION NO. 24-426 approving amendment to covenants. Roll Call Vote: 3-0-1, Gartin abstaining due to conflict of interest. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. 4 Moved by Beatty-Hansen, seconded by Rollins, to adopt RESOLUTION NO. 24-427 authorizing Housing Coordinator to approve assignment of mortgages, requested from Habitat for Humanity of Central Iowa to First National Bank. Roll Call Vote: 3-0-1, Gartin abstaining due to conflict of interest. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. HEARING ON FY 2022/23 STORY COUNTY EDGE OF FIELD PROJECT: Director of Water and Pollution Control John Dunn presented the CAF. Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Gartin, seconded by Beatty-Hansen, to accept report of bids and delay award until the August 13, 2024, City Council meeting. Vote on Motion: 4-0. Motion declared passed unanimously. HEARING ON 2024/25 SHARED USE PATH MAINTENANCE PROGRAM: Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Beatty-Hansen, seconded by Corrieri, to accept report of bids. Vote on Motion: 4-0. Motion declared passed unanimously. Moved by Beatty-Hansen, seconded by Rollins, to adopt RESOLUTION 24-428 approving final plans and specifications and awarding a contract to Mid Iowa Enterprises, LLC of Story City, IA in the amount of $75,340. Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. HEARING ON 302 AND 212 SONDROL AVE: Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Beatty-Hansen, seconded by Rollins, to adopt RESOLUTION 24-429 approving the vacation of the 10' strip of right-of-way adjacent to 302 and 212 Sondrol Avenue. Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. Moved by Rollins, seconded by Beatty-Hansen, to adopt RESOLUTION 24-430 approving the conveyance of the vacated 10' strip of right-of-way adjacent to 302 and 212 Sondrol Avenue to 302 Sondrol, LLC., for $10,177.20 (as determined by the City's standard formula). Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. FIRST READING OF ORDINANCE UPDATING ENFORCEMENT PROVISIONS TO CHAPTER 5B AND CHAPTER 22A OF AMES MUNICIPAL CODE: Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Rollins, seconded by Corrieri, to pass on first reading an Ordinance updating enforcement provisions to Chapter 5B and Chapter 22A of Ames Municipal Code. 5 Roll Call Vote: 4-0. Motion declared adopted unanimously. SECOND READING OF ORDINANCE TO CHANGE ELECTRIC RATES TO ADOPT REVENUE-NEUTRAL RATE ADJUSTMENTS TO BETTER ALIGN WITH COST-OF- SERVICE STUDY RECOMMENDATIONS, TO ADD OPTIONAL TIME-OF-USE RATES, AND TO ADJUST THE LARGE CUSTOMER INTERRUPTIBLE OPTION BILL CREDITS: Mayor Haila noted that staff had requested to pull the motion to amend so staff could engage in further discussions. Moved by Rollins, seconded by Gartin, to pass on second reading of Ordinance to change electric rates to adopt revenue-neutral rate adjustments to better align with cost-of-service study recommendations, to add optional Time-of-Use rates, and to adjust the Large Customer Interruptible Option bill credits. Roll Call Vote: 4-0. Motion declared adopted unanimously. DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there were seven items for the City Council’s consideration. The first was a request from Margaret Epplin and Ronald Mowers to vacate an annexation agreement. Moved by Beatty-Hansen, seconded by Gartin, to request a memo from staff. Vote on Motion: 3- 1, Corrieri dissenting. Motion declared carried. Founder of The Buxton Initiative, Cameron Gray, submitted a request for a Commission on the Arts grant extension. Moved by Beatty-Hansen, seconded by Corrieri, to place the item on a future agenda. Vote on Motion: 4-0. Motion declared carried unanimously. Next, an email from Doug Pepe about increased disruptive fourth of July activity was considered. Moved by Beatty-Hansen, seconded by Gartin, to respond and express sympathies. Vote on Motion: 4-0. Motion declared carried unanimously. The fourth item was an email from Mike Fisk regarding the Resource Recovery Plant Waste acceptance policy. Moved by Corrieri, seconded by Gartin, to request staff respond. Vote on Motion: 4-0. Motion declared carried unanimously. Dylan Kline, Ames Regional Economic Alliance Business Development Director provided an email with follow-up on the Baker Subdivision geothermal costs and Mayor Haila noted the item was for information only. Ames resident Merlin Pfannkuch submitted an email regarding the Sidewalk Policy. Moved by Beatty-Hansen to respond and thank him for his input and explain the new standards. 6 Vote on Motion: 4-0. Motion declared carried unanimously. The final item for consideration was from Doug Pepe regarding the development process for a former gas station at South Franklin Avenue and Lincoln Way. Moved by Beatty-Hansen, seconded by Rollins, to request staff respond. Vote on Motion: 4-0. Motion declared carried unanimously. REPORT OF GOVERNING BODY: The Mayor and City Council Members provided highlights from their attendance at various board and commission meetings. COUNCIL COMMENTS: The Mayor and City Council Members reported on various events attended, upcoming meetings, community events, and items of interest. ADJOURNMENT: Moved by Gartin, seconded by Beatty-Hansen, to adjourn at 6:56 p.m. Vote on Motion: 4-0. Motion declared carried unanimously. _______________________________________ __________________________________ Grace Bandstra, Deputy City Clerk John A. Haila, Mayor _____________________________ Renee Hall, City Clerk Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk’s Office at 515-239-5105.