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HomeMy WebLinkAbout~Master - August 13, 2024, Regular Meeting of the Ames City Council SUMMARY MINUTES OF THE MEETING OF THE AMES AREA METROPOLITAN PLANNING ORGANIZATION (AAMPO) TRANSPORTATION POLICY COMMITTEE AMES, IOWA AUGUST 13, 2024 The Ames Area Metropolitan Planning Organization (AAMPO) Transportation Policy Committee meeting was called to order by Ames Mayor and voting member John Haila at 6:00 p.m. on the 13th day of August, 2024. Other voting members present were: Bronwyn Beatty- Hansen, City of Ames, Gloria Betcher, City of Ames; Amber Corrieri, City of Ames, Tim Gartin, City of Ames; Anita Rollins, City of Ames; Linda Murken, Story County Board of Supervisors, Bill Zinnel, Boone County Board of Supervisors and Emily Boland, Ames Transit Agency Board of Trustees. CONSENT AGENDA: Moved by Murken, seconded by Betcher, to approve the consent agenda. 1. Motion approving 2025 appointment of Ames Public Works Director John Joiner to Statewide Urban Design Specifications (SUDAS) Board of Directors 2. RESOLUTION NO. 24-435 approving population adjustment with CIRTPA Vote on Motion: 9-0. Motions/Resolutions declared carried/adopted unanimously, signed by the Chair, and hereby made a portion of these Minutes. Rachel Junck, City of Ames, entered the meeting at 6:02 p.m. HEARING ON AMENDMENT TO FFY 2024-2027 TRANSPORTATION IMPROVEMENT PROGRAM (TIP): Transportation Planner Kyle Thompson presented that the Transportation Technical Committee and Transportation Policy Committee reviewed the proposed amendment and unanimously recommended approval. The Iowa Department of Transportation (DOT) requested the amendment so that its project on US Highway 30 is more accurately described in the TIP and can remain on schedule with necessary funding. He shared there were no comments received during the public comment period. Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Betcher, seconded by Zinnel, to approve amendment to the FFY 2024-27 Transportation Improvement Program. Vote on Motion: 10-0. Motion declared carried unanimously. POLICY COMMITTEE COMMENTS: None. ADJOURNMENT: Moved by Rollins, seconded by Murken, to adjourn the meeting at 6:03 p.m. Vote on Motion: 10-0. Motion declared carried unanimously. _______________________________________ __________________________________ Grace Bandstra, Deputy City Clerk John A. Haila, Mayor ______________________________________ Renee Hall, City Clerk 1 SUMMARY MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL AMES, IOWA AUGUST 13, 202 4 The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 6:05 p.m. on the 13th day of August 2024, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law. City Council Members Bronwyn Beatty-Hansen, Gloria Betcher, Amber Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins were present. Ex officio Emily Boland was also present. PROCLAMATION FOR "WATER AND WASTEWATER WORKERS WEEK," AUGUST 18-24, 2024: Director of Water and Pollution Control (WPC) John Dunn and Assistant Director of WPC Parul Baranwal accepted the proclamation from Mayor Haila. COMMUNITY CELEBRATION - RECOGNIZING NATIONAL NIGHT OUT/HOPE IN CHRIST EVENT AND BLAST BACK TO SCHOOL EVENTS: Community Member Jenn Petersen and Chief of Police Geoff Huff presented on the success of National Night Out and ways for the community to be involved in next year’s event. CONSENT AGENDA: Council Member Beatty-Hansen requested to pull Item No. 11. Moved by Beatty-Hansen, seconded by Junck, to approve the Consent Agenda less Item No. 11. 3. Motion approving payment of claims 4. Motion approving Summary of Minutes of Regular City Council Meeting on July 23, 2024, and Special City Council Meeting on August 6, 2024 5. Motion approving Civil Service Candidates 6. Motion approving Report of Change Orders for period July 16-31, 2024 7. Motion approving Ownership Updates for Class E Retail Alcohol License - Walgreens #12108, 2719 Grand Avenue 8. Motion approving Ownership Updates for Class F Retail Alcohol License - Green Hills Residents' Association, 2200 Hamilton Drive Suite #100 9. Motion approving Premise Update for Class C Retail Alcohol License - Celaya, 217 South Duff Avenue 10. Motion approving Temporary Outdoor Service for Class C Liquor License with Outdoor Service - Sips and Paddys, 126 Welch Avenue on: a) September 20 - September 22, 2024 and b) October 4 - October 6, 2024 11. Motion approving Temporary Outdoor Service for Special Class C Retail Alcohol License - Wheatsfield Cooperative, 413 Northwestern Avenue, September 15 - September 16, 2024, Pending Dramshop Review 12. Motion approving New 5-Day License (September 10 - September 14, 2024) for Special Class C Retail Alcohol License with Outdoor Service - Apres Bar Co., 1930 East 13th Street 13. Motion approving 5-Day License (September 2 - September 6, 2024) for Special Class C Retail Alcohol License - Lucky Wife Wine Slushies, 2321 North Loop Drive 2 14. Motion approving Ownership Updates for Class C Retail Alcohol License - Sams Place, 125 Main Street 15. Motion approving new Class E Retail Alcohol License - Neighborhood Liquor Mart, 3505 Lincoln Way Suite 105, Pending Favorable DIA Inspection 16. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor Licenses: a) Iowa State Center - CY Stephens (1900 Center Drive), Class C Retail Alcohol License with Catering Privilege and Outdoor Service b) Kwik Stop Liquor & Groceries, (125 6th Street), Class E Retail Alcohol License 17. RESOLUTION NO. 24-436 approving revisions to Personnel Policies - Compensation Policy 18. RESOLUTION NO. 24-437 approving amendment to extend COTA Annual Grant completion date for The Buxton Initiative 19. RESOLUTION NO. 24-438 approving Quarterly Investment Report for period ending June 30, 2024 20. RESOLUTION NO. 24-439 setting August 27, 2024, as the date of public hearing for the Sale of Real Property at Hunziker Youth Sports Complex (800 Billy Sunday Road) to the State of Iowa for Highway 30 Improvements 21. RESOLUTION NO. 24-440 approving Professional Services Agreement with WHKS & Co. of Ames, Iowa for the 2024/25 Traffic System Capacity Improvements (13th & Grand) in an amount not to exceed $326,750 22. RESOLUTION NO. 24-441 approving 2024-2027 intergovernmental agreement with Metro Waste Authority for a satellite Household Hazardous Materials collection and disposal operation at an annual cost of $98,838, and an annual increase for subsequent years based on CPI-U 23. RESOLUTION NO. 24-442 approving preliminary plans and specifications for the Auditorium HVAC Replacement Project; setting September 4, 2024 as bid due date and September 10, 2024 as date of public hearing 24. RESOLUTION NO. 24-443 approving preliminary plans and specifications for the 2024/25 Water System Improvements Program (N Russell Avenue - Lincoln Way to N 2nd Street) project, setting September 4, 2024, as the bid due date and September 10, 2024, as the date of Public Hearing 25. RESOLUTION NO. 24-444 to waive the City’s purchasing policy requirement for formal bidding procedures and award a contract to Metro Waste Authority, Des Moines, IA for landfill tipping fees for ash disposal for the Power Plant in the amount of $100,000 26. RESOLUTION NO. 24-445 awarding a purchase order to Border States Electric, Ames, Iowa for the purchase of steel light poles in the amount of $53,955.56 27. RESOLUTION NO. 24-446 accepting 2020/21 Concrete Pavement Improvements Program (Ford St, Bell Ave, S. 17th St, S. Kellogg Ave) project as completed by Con - Struct Inc. of Ames, Iowa in the amount of $664,014 28. RESOLUTION NO. 24-447 accepting 2022/23 Asphalt Street Pavement Improvements (Oakwood Road) as completed by Con-Struct, Ames, Iowa in the amount of $2,065,963.02 29. RESOLUTION NO. 24-448 accepting Water Treatment Plant, Southeast Wellfield, and Technical Services Complex Security Fence Improvements as completed by American Fence Company in the amount of $83,226.80 30. RESOLUTION NO. 24-449 approving partial completion and reducing financial security 3 for public improvements of Quarry Estates 4th Addition to $21,850 31. RESOLUTION NO. 24-450 accepting partial completion and reducing financial security for public improvements of Quarry Estates Subdivision 3rd Addition to $20,205 32. RESOLUTION NO. 24-451 reducing project retainage for the 2021/22 Sanitary Sewer Rehabilitation (Ames High School and Veenker Golf) project to $20,000 33. 2022/23 East 13th Street Sanitary Sewer Extension Project a) RESOLUTION NO. 24-452 reducing project retainage to $10,000 b) RESOLUTION NO. 24-453 approving Change Order No. 2 for an increase in the amount if $111,917.96 to the contract Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. TEMPORARY OUTDOOR SERVICE FOR WHEATSFIELD COOPERATIVE: Council Member Beatty-Hansen stated that she pulled the item to abstain due to conflict of interest. Moved by Gartin, seconded by Rollins, to approve Temporary Outdoor Service for Special Class C Retail Alcohol License - Wheatsfield Cooperative, 413 Northwestern Avenue, September 15 - September 16, 2024, Pending Dramshop Review. Vote on Motion: 5-0-1, Beatty-Hansen abstaining due to conflict of interest. Motion declared carried. PUBLIC FORUM: Mayor Haila opened the Public Forum. Richard Deyo, 505 8th Street #2, Ames, shared his experience with community businesses. Mayor Haila closed the Public Forum when no one else came forward to speak. DOWNTOWN FACADE GRANT FUNDING ELIGIBILITY FOR MAINTENANCE ACTIVITIES AND REAR FACADES: Planning and Housing Director Kelly Diekmann presented the Council Action Form (CAF), highlighting the two policy issues to be discussed. Mayor Haila opened the Public Input. Scott Moorman, 226 Main Street, Ames, spoke in favor of expanding the program and encouraged the City Council to consider the importance of the rear facing facades. Mayor Haila closed the Public Input when no one else came forward to speak. Moved by Betcher, seconded by Rollins, to direct staff to come back with language that expands the grant program to cover rear facades of buildings that contribute to the downtown historic district and expand the grant programs language to cover structural maintenance of those buildings with the understanding that the current grant guidelines will be priority, with maintenance being the lower priority to the existing program. Vote on Motion: 6-0. Motion declared carried unanimously. INITIATION OF VOLUNTARY ANNEXATION IN WEST AMES ALONG ONTARIO 4 STREET AND LINCOLN WAY: Director Diekmann presented the CAF. Moved by Betcher, seconded by Gartin, to adopt RESOLUTION NO. 24-454 to accept voluntary annexation application and include two City of Ames parcels. Roll Call Vote: 6-0. Resolution declared carried unanimously, signed by the Mayor, and made a portion of these Minutes. MOTION APPROVING/DENYING A CLASS C RETAIL LICENSE - CELAYA, 217 SOUTH DUFF: Chief Huff presented the CAF. Mayor Haila opened the Public Input. Katie Scott, Legal Representative for Celaya, expressed her belief that the City Council was not compelled to deny the license, but rather should wait for the Iowa Department of Alcohol Beverages Division (ABD) to rule in the revocation proceedings. Mayor Haila opened and closed the Public Input when no one else came forward to speak. Moved by Gartin, seconded by Corrieri, to deny Class C Retail Alcohol License – Celaya, 217 South Duff. Vote on Motion: 6-0. Motion declared carried unanimously. WATER POLLUTION CONTROL FACILITY NUTRIENT REDUCTION MODIFICATIONS PHASE 1: Director Dunn presented the CAF alongside Assistant Director Baranwal and Strand Associates consultant Travis Anderson. Mayor Haila closed the Public Input when no one else came forward to speak. Moved by Gartin, seconded by Corrieri, to adopt Water Pollution Control Facility Nutrient Reduction Modifications Phase 1: a. RESOLUTION NO. 24-455 approving final plans and specifications and awarding a contract to Woodruff Construction, Inc. of Ames, Iowa in the amount of $53,370,000 b. Motion directing staff to: 1) Pursue reductions in the contract cost via change order(s); 2) Adjust the CIP to eliminate the TSC Building Renovation Project; 3) Adjust the CIP to reduce the Watershed-based Nutrient Reduction Program, and 4) Present an alternate rate increase strategy to the City Council for future consideration. Roll Call Vote: 6-0. Motion declared carried unanimously. FY 2022/23 STORY COUNTY EDGE OF FIELD PROJECT: Director Dunn presented the CAF. Moved by Betcher, seconded by Beatty-Hansen, to reject the bid for the FY 2022/23 Story County Edge of Field Project. Vote on Motion: 6-0. Motion declared carried unanimously. 5 HEARING FOR APPROVAL OF 2024-2029 CONSOLIDATED PLAN AND 2024-2025 ANNUAL ACTION PLAN IN CONNECTION WITH THE CITY'S COMMUNITY DEVELOPMENT (CDBG) & HOME PROGRAMS: Housing Coordinator Vanessa Baker - Latimer presented the CAF. Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Betcher, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 24-456 approving the 2024-2029 Consolidated Plan. Roll Call Vote: 6-0. Resolution declared carried unanimously, signed by the Mayor, and made a portion of these Minutes. Moved by Rollins, seconded by Beatty -Hansen, to adopt RESOLUTION NO. 24-457 approving the 2024-2025 Annual Action Plan. Roll Call Vote: 6-0. Resolution declared carried unanimously, signed by the Mayor, and hereby made a portion of these minutes. COMMUNITY CONVERSATIONS AROUND HOMELESSNESS: Assistant City Manager Pa Vang Goldbeck presented the CAF. Moved by Rollins, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 24-458 authorizing staff to enter into an agreement with a consultant for up to $12,000 to assist with hosting community conversations around homelessness. Vote on Motion: 6-0. Motion declared carried unanimously. SECOND READING OF ORDINANCE UPDATING ENFORCEMENT PROVISIONS TO CHAPTER 5B AND CHAPTER 22A OF AMES MUNICIPAL CODE: Moved by Corrieri, seconded by Beatty-Hansen, to pass on second reading an Ordinance updating enforcement provisions to Chapter 5B and Chapter 22A of Ames Municipal Code. Roll Call Vote: 6-0. Motion declared carried unanimously. CHAPTER 28, ELECTRIC RATE MODIFICATIONS: City Attorney Mark Lambert presented the memo. Moved by Betcher, seconded by Corrieri, to amend the Ordinance by establishing that the rates and charges will become effective beginning with the bills mailed on November 1, 2024. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Beatty-Hansen, seconded by Betcher, to pass on third reading and adopt ORDINANCE NO. 4537 to change electric rates to adopt revenue-neutral rate adjustments to better align with cost-of-service study recommendations, to add optional Time-of-Use rates, and to adjust the Large Customer Interruptible Option bill credits. Roll Call Vote: 6-0. Motion declared carried unanimously. DISPOSITIONS OF COMMUNICATIONS TO COUNCIL: Mayor Haila stated that there 6 were nine items for the City Council’s consideration. A request for delay in 2126 State Avenue Annexation Process from Oren Geisinger III and family was the first item to be considered. Moved by Beatty-Hansen, seconded by Rollins, to request staff notify the resident that a staff memo was in progress. Vote on Motion: 6-0. Motion declared unanimously. A request for healthy grocery store options from Tuyishime Florance was the next item. The Mayor stated that no action was needed. Next, an email from Bob Haug with input on changes to electric rates was discussed. The Mayor stated that the item was for information only. A request for indoor aqua aerobics classes from Betty Barton was addressed. The Mayor stated that no action was needed. An email from Jeff Bryant regarding tailgating in Stuart Smith Park at home football games was considered next. Moved by Beatty-Hansen, seconded by Corrieri, to request the City Manager respond. Vote on Motion: 6-0. Motion declared carried unanimously. An energy efficiency funding opportunity shared by Lee Anne Wilson was the next item. Moved by Beatty-Hansen, seconded by Betcher, to share the suggestion with the Sustainability Coordinator. Vote on Motion: 6-0. Motion declared carried unanimously. Then, a beautification project proposal from Nathaniel Kuhn, on behalf of FUEL Young Professionals, was discussed. Moved by Beatty-Hansen, seconded by Corrieri, to request a more thorough proposal. Vote on Motion: 6-0. Motion declared carried unanimously. Nuisance complaints from Balinda Ellsworth were addressed next. The Mayor stated that no action was needed. Finally, an email from Rusty Brammer regarding a homeless camp was considered. Moved by Rollins, seconded by Beatty-Hansen, to request the City Manager reach out to the railroad. Vote on Motion: 6-0. Motion declared carried unanimously. REPORT OF GOVERNING BODY: No meeting bodies had met since the previous meeting. COUNCIL COMMENTS: The Mayor and Council Members reported on various meetings 7 attended, upcoming meetings, community events, and items of interest. Moved by Rollins, seconded by Beatty-Hansen, to request a memo from staff on a potential sidewalk repair and tree removal program, potential funding sources, requirements, and how the program would operate. Vote on Motion: 6-0. Motion declared carried unanimously. CLOSED SESSION: Mayor Haila asked City Attorney Mark Lambert if there was a legal reason to go into Closed Session. Attorney Lambert replied in the affirmative, citing Section 21.5(1)(c), Code of Iowa, to discuss matters presently in litigation or where litigation is imminent. Moved by Junck, seconded by Betcher, to go into closed session at 8:32 p.m. Roll Call Vote: 6-0. Motion declared carried unanimously. The City Council reconvened in Regular Session at 9:28 p.m. Moved by Corrieri, seconded by Beatty-Hansen, to move forward with the course of action as presented in the Closed Session. Roll Call Vote: 6-0. Motion declared carried unanimously. ADJOURNMENT: Moved by Corrieri, seconded by Junck, to adjourn the meeting at 9:29 p.m. Vote on Motion: 6-0. Motion declared carried unanimously. _______________________________________ __________________________________ Grace Bandstra, Deputy City Clerk John A. Haila, Mayor _____________________________ Renee Hall, City Clerk Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk’s Office at 515-239-5105.