HomeMy WebLinkAboutA001 - September 24, 2024, Regular Meeting of the Ames City Council, Full Minutes1
MINUTES OF THE REGULAR MEETING OF THE
AMES AREA METROPOLITAN PLANNING ORGANIZATION (AAMPO)
TRANSPORTATION POLICY COMMITTEE
AMES, IOWA SEPTEMBER 24, 2024
CALL TO ORDER: The Ames Area Metropolitan Planning Organization (AAMPO)
Transportation Policy Committee meeting was called to order by Ames Mayor and voting
member John Haila at 5:59 p.m. on the 24th day of September, 2024. Other voting members
present were: Bronwyn Beatty-Hansen, City of Ames; Gloria Betcher, City of Ames; Amber
Corrieri, City of Ames; Tim Gartin, City of Ames; Rachel Junck, City of Ames; Anita Rollins,
City of Ames; Linda Murken, Story County Board of Supervisors; and Bill Zinnel, Boone
County Board of Supervisors. Emily Boland, Ames Transit Agency Board of Trustees, was also
present.
CONSENT AGENDA: Council Member Betcher requested to pull Item No. 3: Resolution
certifying project shown in the Iowa Clean Air Attainment Program (ICAAP) Grant Application
conforms to the AAMPO's regional transportation planning process.
Moved by Junck, seconded by Corrieri, to approve the consent agenda less Item No. 3.
1. Motion approving Roadway Safety Targets
2. Motion approving Transit Safety Targets
3. RESOLUTION NO. 24-499 certifying project shown in the Iowa Clean Air Attainment
Program (ICAAP) Grant Application conforms to the AAMPO's regional transportation
planning process
Vote on Motion: 10-0. Motions/Resolutions declared carried/adopted unanimously, signed by the
Chair, and hereby made a portion of these Minutes.
IOWA CLEAN AIR ATTAINMENT PROGRAM (ICAAP) GRANT APPLICATION:
Council Member Betcher asked staff to highlight how this grant interacts with the Climate
Action Plan (CAP) adopted by the City of Ames. Director of Public Works John Joiner noted
that grant funds are designated for transportation projects and programs that result in attaining or
maintaining the national ambient air quality standards (NAAQS). He furthered that the AAMPO
is in attainment of the NAAQS, and ICAAP funds are available for projects in the area which
result in further reductions in vehicle emissions and traffic congestion.
Moved by Betcher, seconded by Murken, to adopt RESOLUTION NO. 24-499 certifying that the
projects shown in the Iowa Clean Air Attainment Program (ICAAP) Grant Application conforms
to the AAMPO's regional transportation planning process.
Vote on Motion: 10-0. Motion declared carried unanimously.
SAFE STREETS AND ROADS FOR ALL (SS4A) GRANT AGREEMENT: Transportation
Planner Kyle Thompson noted that on December 13, 2023, the AAMPO was awarded $100,000
in SS4A discretionary grant funding to develop a Comprehensive Safety Action Plan in
coordination with the Long-Range Transportation Plan. He highlighted that approval of the grant
agreement would allow staff to immediately begin work on the Comprehensive Safety Action
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Plan since the Professional Service Agreement with the consultant had been previously approved
contingent upon approval of this item. He concluded that once the plan was complete, local
agencies that are a part of the AAMPO would be able to apply to SS4A implementation grant
funding, which could be used to fund transportation safety projects and strategies that are
included in the plan.
Council Member Beatty-Hansen shared that the City of Ames had recently approved the
Wayfinding Guide for the Bike and Pedestrian Master plan, which included action steps
involving safe routes to school. She inquired if funding from the SS4A grant agreement would be
eligible for that activity. Planner Thompson replied in the negative, highlighting that that safe
routes to school would be addressed in an effort separate from the SS4A agreement.
Moved by Junck, seconded by Rollins, to adopt RESOLUTION NO. 24-500 approving Safe
Streets and Roads for All (SS4A) Grant Agreement with the US DOT.
Vote on Motion: 10-0. Motion declared carried unanimously.
POLICY COMMITTEE COMMENTS: None.
ADJOURNMENT: Moved by Betcher, seconded by Rollins, to adjourn the meeting at 6:05
p.m.
Vote on Motion: 10-0. Motion declared carried unanimously.
REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA SEPTEMBER 24, 2024
The Regular Meeting of the Ames City Council was called to order by Mayor Haila at 6 :07 p.m.
on the 24th day of September, 2024, in the City Council Chambers in City Hall, 515 Clark
Avenue, pursuant to law. Present were Council Members Bronwyn Beatty-Hansen, Gloria
Betcher, Amber Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins. Ex officio Emily Boland
was also present.
PROCLAMATION FOR "ECOFAIR DAY," SEPTEMBER 28, 2024: Mayor Haila
proclaimed September 28, 2024, as EcoFair Day, highlighting that 2024 is the 12th year the City
of Ames has hosted this sustainability-focused event that provides helpful tips on water
conservation, lowering energy consumption, reducing your carbon footprint, and more. Jake
Moore, Stormwater Specialist, and Liz Calhoun, Stormwater Resource Analyst, accepted the
proclamation and invited the community to attend EcoFair on Saturday, September 28th from
9:00 a.m. to 1:00 p.m. at Ames City Hall.
PROCLAMATION FOR "KOSHU CITY DAY," OCTOBER 15, 2024: Mayor Haila
proclaimed October 15, 2024, as Koshu City Day, noting that the residents of Ames recognize
the value of this enduring relationship and celebrate the rich traditions, culture, and spirit of the
people of Koshu City. Ames International Partner Cities Association Board President Karla
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McCollum and past president Cindy Hicks accepted the proclamation alongside members of the
association and student delegates. President McCollum announced that the City would be
welcoming a delegation of students from Japan during the week of October 15th and shared that
host families were needed. She then discussed the experiences of Ames students from their
recent travel to Japan and welcomed one of the students to share what they learned during their
trip.
CONSENT AGENDA: Council Member Betcher requested to pull Item No. 9: Resolution
accepting donation of sculpture for Public Art Inventory, and Mayor Haila pulled Item No. 24:
Resolution approving Change Order No. 13 with Henkel Construction Company, of Ames, Iowa
for the Steven L. Schainker Plaza in the amount of $7,296.83 bringing the total contract cost to
$4,604,567.31.
Moved by Corrieri, seconded by Beatty-Hansen, to approve the consent agenda less Item No. 9
and Item No. 24.
3. Motion approving payment of claims
4. Motion approving Summary of Minutes of Regular City Council Meeting on September
10, 2024, and Special City Council Meeting on September 17, 2024
5. Motion approving Report of Change Orders for period September 1-15, 2024
6. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor
Licenses:
a. Hy-Vee Food & Drugstore #2, (640 Lincoln Way), Class E Retail Alcohol
License
b. Hy-Vee Food Store #1, (3800 W. Lincoln Way), Class E Retail Alcohol License
c. Boulder Tap House, (114 South Duff Avenue), Class C Retail Alcohol License
d. Flipn’ Jacks Pancake House and Eatery, (1520 South Dayton Avenue), Class C
Retail Alcohol License, Pending Dramshop Review
e. Sips & Paddy’s Irish Pub, (126 Welch Avenue), Class C Retail Alcohol with
Outdoor Service
f. Aldi, Inc. #48, (108 South 5th Street), Class B Retail Alcohol Permit
g. Macubana, (116 Welch Avenue), Special Class C Retail Alcohol License
7. Requests from American Campus for Leasing Kickoff Event on September 26, 2024:
a. Motion approving Blanket Vending License
b. RESOLUTION NO. 24-501 approving closure of Stanton Avenue from
Chamberlain Street to a point 225 feet south of the intersection with Chamberlain
Street from 3:00 p.m. to 7:00 p.m.
c. Motion approving closure of 5 on-street metered parking spaces from 3:00 p.m. to
7:00 p.m.
8. Requests from Ames History Museum for Grand Reopening on October 26, 2024:
a. Motion approving closure of Douglas Avenue from Fifth Street to the alley south
of 412 Douglas Avenue
b. Motion approving closure of 8 on-street parking meters from 10:00 a.m. to 10:00
p.m.
c. RESOLUTION NO. 24-502 approving waiver of parking meter fees and
enforcement for Ames History Museum from 10:00 a.m. to 10:00 p.m.
9. RESOLUTION NO. 24-503 accepting donation of sculpture for Public Art Inventory
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10. RESOLUTION NO. 24-504 approving and adopting Supplement No. 2024-4 to the Ames
Municipal Code
11. RESOLUTION NO. 24-505 authorizing the Mayor to sign Certificate of Consistency
with the City's 2024-2029 CDBG Consolidated Plan on behalf of The Bridge Home and
YSS for funding under the State of Iowa's Continuum of Care Grant Funding Program
12. RESOLUTION NO. 24-506 approving request to modify the City's FY 2024/25 ASSET
contract with ChildServe
13. RESOLUTION NO. 24-507 to fix a date for public hearing on proposal to enter into a
Sewer Revenue Loan and Disbursement Agreement and to borrow money thereunder in a
principal amount not to exceed $65,185,000
14. RESOLUTION NO. 24-508 approving preliminary plans and specifications for FY
2024/25 Water Treatment Plant Lime Ponds Underdrain Improvements Project, setting
October 23, 2024, as bid due date and November 12, 2024, as date of public hearing and
award
15. 2024/25 Traffic Signal Program
a. RESOLUTION NO. 24-509 awarding traffic signal poles purchase to CSLA
Iowa, the Iowa Agent for Millerbernd, of Des Moines, Iowa, in the amount of
$59,934.00 for 2024/25 Traffic Signal Program
b. RESOLUTION NO. 24-510 approving preliminary plans and specifications for
the construction of the 2024/25 Traffic Signal Program, setting October 16, 2024,
as the bid due date and October 22, 2024, as the date of Public Hearing
16. RESOLUTION NO. 24-511 approving award for banking services for First National
Bank for Fiscal Years 2024/2025, 2025/2026, and 2026/2027, with a three-year renewal
option
17. RESOLUTION NO. 24-512 awarding contract to HDR Engineering, Inc., of Omaha, NE,
for Consultant for Power Generation Life Assessment, in the amount of $98,000
18. RESOLUTION NO. 24-513 awarding a contract to Terracon Consultants, Inc., of Des
Moines, IA for Concrete and Geotechnical Testing and Inspection Services for the Water
Pollution Control Nutrient Reduction Facility Modifications Phase I, in the amount of
$67,885.00
19. RESOLUTION NO. 24-514 approving award of contract to New Flyer, of St. Cloud,
Minnesota, for purchase of Articulated Buses for a total not to exceed an amount of
$1,967,741
20. RESOLUTION NO. 24-515 approving award of contract to MHC Kenworth, of Des
Moines, Iowa, for CyRide Reconditioned Replacement Engines for a total cost of
$120,829.89
21. RESOLUTION NO. 24-516 to waive purchasing policy requirement for formal bidding
procedures for Valve Repair and award a contract to Novaspect Inc., of Carol Stream, IL,
in the amount of $111,771 (inclusive of sales tax)
22. RESOLUTION NO. 24-517 approving Change Order No. 1 with HTH Companies, Inc.,
of Union, MO, for the Non-Asbestos Insulation and Related Services and Supply
Contract at the Power Plant, in the amount of $90,000
23. RESOLUTION NO. 24-518 approving Change Order No. 1 with Earth Services &
Abatement (ESA) LLC., for Asbestos Remediation and Related Services and Supply
Contract at the Power Plant, in an amount of $60,000
24. RESOLUTION NO. 24-519 approving Change Order No. 13 with Henkel Construction
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Company, of Ames, Iowa for the Steven L. Schainker Plaza in the amount of $7,296.83
bringing the total contract cost to $4,604,567.31
25. RESOLUTION NO. 24-520 accepting the Switchgear Routine Maintenance Services
Project at the both the Water and WPC plants as completed by Tri-City Electric of Ames,
IA in the final amount of $80,808
26. RESOLUTION NO. 24-521 accepting Cooling Tower Blowdown Spray Modification
project as completed by Keller Excavating Inc., of Boone, Iowa, in the amount of
$354,894.20
Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by
the Mayor, and hereby made a portion of these Minutes.
DONATION OF SCULPTURE FOR PUBLIC ART INVENTORY: Council Member
Betcher noted that she requested to pull Item No. 9 to inquire about the typical process or current
policy for accessions for the permanent Public Art Inventory. Assistant City Manager Brian
Phillips noted that though the Public Art Commission (PAC) has a deaccession policy, it does
not currently have an accession policy, but rather utilizes member review and jurying committees
to determine the merit of accession. He highlighted that all accessions for the permanent Public
Art Inventory must be approved by the City Council and are typically acquired through the
Public Art programs, such as Art in the Parks, the Ames Annual Outdoor Sculpture Program, and
the Neighborhood Sculpture Program. Assistant City Manager Phillips added that PAC had
recently accepted a donation of hanging work for City Hall; however, donations only occur every
two to three years and are not typically sculptural pieces.
Mayor Haila asked about the notable nature of the sculpture. Assistant City Manager Phillips
shared that this sculpture was identified by a Commissioner that was acquainted with the
property owner of the land the sculpture is currently placed on. He noted that neither staff nor the
Commission has identified the artist, title of the sculpture, year of creation, or other notable
information. Council Member Gartin inquired about respectfully declining the donation offer and
wondered the next steps. Assistant City Manager Phillips stated that should the City Council take
action to decline the offer, staff would communicate such with PAC and property owner.
Moved by Betcher, seconded by Gartin, to request staff return to the Public Art Commission to
relay that the City Council is not interested in accepting the donation of the proposed sculpture
unless there can be some provenance produced that suggests it is worth investing City dollars in
preserving the sculpture in a park.
Vote on Motion: 6-0. Motion declared carried unanimously.
CHANGE ORDER NO. 13 FOR THE STEVEN L. SCHAINKER PLAZA: Mayor Haila
noted that the question for Item No. 24 related to a previous change order that was approved
administratively. He stated that the change order included frost prevention under ice, and it was
of concern that item may be considered betterment. City Attorney Mark Lambert explained that
betterment was defined as an addition to the project that gives value and was not specifically
stated in the plans and specifications. He furthered that in discussion with the architect and
general contractor, it had been determined that the frost prevention was not betterment, and the
change order had been signed by all necessary parties.
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Council Member Gartin inquired about the remaining contingency funds for the project. Fleet
Services Director Corey Mellies noted that staff believed at this time that the contingency funds
would be sufficient to cover the project costs. He shared that all major equipment had been
installed and City Manager Steve Schainker pointed out that the line item for equipment had yet
to be itemized, so additional savings may be realized.
Moved by Gartin, seconded by Rollins, to adopt RESOLUTION NO. 24-524 approving Change
Order No. 13 with Henkel Construction Company, of Ames, Iowa for the Steven L. Schainker
Plaza in the amount of $7,296.83 bringing the total contract cost to $4,604,567.31.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
PUBLIC FORUM: The Public Form was opened by Mayor Haila.
Maddy Nasuti, 521 Northwestern Avenue, Ames, discussed concerns with the lack of security or
police presence at Pridefest, highlighting the safety risk for the population attending and staff
working the event.
At the request of Mayor Haila, Chief of Police Geoff Huff responded to the safety concerns
expressed in regard to the Pridefest event. He noted that at the request of the event organizers,
Police Department staff increased patrol in the area and did a walk-through of the event. He
stated event organizers provided the Department with a Public Safety and Event Management
Plan and declined to hire an officer to staff the event.
Mayor Haila emphasized that the City Council and staff consider community safety to be a top
priority.
The Public Forum was closed by Mayor Haila when no one else came forward to speak.
AMES CITY AUDITORIUM HVAC REPLACEMENT PROJECT: Director Mellies
presented the bids, highlighting that this is the third time the project was bid and each time costs
had increased. He shared that staff had continued to work with the engineer to identify cost
savings; however, major savings were not anticipated, thus, staff recommended that the
additional dollars needed to support this project be financed from the newly established Council
Priorities Capital Fund.
Council Member Gartin questioned the disparity between the engineer’s estimate and the low
bid. Director Mellies noted that staff and the engineer pinpointed the piping as the line item that
was significantly higher in the bid as compared to the estimate. Mayor Haila asked if this was the
appropriate time to proceed with the project. Director Mellies replied in the affirmative, noting
that the current system has reached a critical point for its continued operation and a full
replacement would be a major step in supporting the CAP. Council Member Gartin inquired
about the price difference between the proposed heat pump and a traditional natural gas system.
Director Mellies noted that staff expected the heat pump system to cost $150,000-$200,000 more
than a natural gas system but anticipated long term savings in operation costs.
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Mayor Haila opened and closed the Public Input when no one came forward to speak.
Moved by Gartin, seconded by Betcher, to adopt RESOLUTION NO. 24-522 approving final
plans and specifications and awarding a contract to Mechanical Comfort, Inc. of Ames, Iowa in
the amount of $1,430,000.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
Moved by Betcher, seconded by Rollins, to approve the use of $332,081 from the Council
Priorities Capital Fund.
Vote on Motion: 6-0. Motion declared carried unanimously.
2025 FORD F150 LIGHTNING CREW CAB PICKUPS: Director Mellies shared that staff
had presented this item at a previous City Council meeting and was now requesting to add two
more 2025 Ford F150 Lightning crew cab pickups to the fleet as part of the fleet replacement
program and CAP priorities. Council Member Gartin asked about the cost comparison with
traditional gas pickup trucks. Director Mellies explained that with the rebate available on each
vehicle, the cost of the electric pickup trucks would be less than its gas-powered counterpart.
Moved by Beatty-Hansen, seconded by Corrieri, to adopt RESOLUTION NO. 24-523 awarding
contract to Karl Ford of Story City in the amount of $86,932 for two 2025 Ford F150 Lightning
crew cab pickups.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
MINI PITCH COURT AT LLOYD KURTZ PARK: Recreation Superintendent Courtney
Kort noted that in February 2024, the City Council directed staff to construct one mini pitch at
Lloyd Kurtz Park and reallocate project savings from other department projects to fund the
construction. She explained that the project is classified as a Public Improvement project due to
the anticipated dollar amount of construction. She furthered that staff hired Clapsaddle-Garber
Associates, Inc. (CGA) to complete the engineered stamped drawing and staff worked with the
consultant to develop the plans and specifications. Superintendent Kort concluded that staff
proposed October 23, 2024 as the bid due date and November 12, 2024, as the date of public
hearing, noting that staff would provide financial details to fund the project when the report of
bids was presented to the City Council.
Council Member Beatty-Hansen shared her concern over the mounting cost of the project, and
questioned if there was an opportunity for staff to reapproach Kick It Forward as a fundraising
entity. Parks and Recreation Director Keith Abraham replied in the affirmative but cautioned that
reengaging with the fundraiser would push back the project timeline. He noted that it was the
recommendation of staff to bid the project in the fall for spring construction. Council Member
Corrieri discussed her experience constructing mini pitches around the state of Iowa and inquired
about the estimated construction costs. Director Abraham shared that the project would be bid in
four bid packages for the different site work to help reduce project costs; in this scenario the City
would serve as the construction manager.
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Council Member Gartin questioned the accuracy of the engineer’s estimate. Superintendent Kort
noted that staff evaluated the construction costs for mini pitches in surrounding cities and staff
concluded that the engineers estimate aligned with those costs with the engineering services for
the project considered. Director Abraham noted that staff understood the concerns related to the
construction costs, reiterating that staff recommended taking advantage of the favorable fall
bidding climate and evaluate the project, including the financial details, when the report of bids
is presented.
Mayor Haila highlighted that the Council Action Form identified add alternates for the bid
packages. Director Abraham noted that there were two add alternates, which included
components of the of the project related to pathways within the park and water service. These
items would be incorporated into the project pending favorable bids.
Council Member Gartin inquired about facility naming rights as an option to offset construction
costs. Director Abraham stated that staff could investigate sponsorship opportunities, noting that
staff would not do so until after bids had been received.
Moved by Gartin, seconded by Beatty-Hansen, to direct Parks and Recreation staff to explore the
possibility of acquiring public sponsorships for the Mini Pitch as a way to make the project more
cost effective.
Vote on Motion: 5-1. Voting Aye: Beatty-Hansen, Betcher, Gartin, Junck, Rollins. Voting Nay:
Corrieri. Motion declared carried.
The Public Input was opened and closed by Mayor Haila when no one came forward to speak.
Moved by Corrieri, seconded by Gartin, to adopt RESOLUTION NO. 24-524 approving plans
and specifications for Mini Pitch Court at Lloyd Kurtz Park (3710 Hyde Ave), setting October
23, 2024, as bid due date and November 12, 2024, as date of public hearing.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
REQUEST TO WAIVE INFRASTRUCTURE REQUIREMENTS FOR DAYTON RIDGE
SUBDIVISION LOCATED WITHIN RURAL STORY COUNTY: Planner Justin Moore
presented the waiver request, noting that the plat fell within the 2-mile subdivision jurisdiction of
Ames. Planner Moore explained that the proposed plat would create four lots, which would
qualify as a major subdivision by the Ames Subdivision Code and requires conformance to City
design and infrastructure standards unless waived in whole or part as a rural subdivision. The
property owner requested a waiver of infrastructure installation requirements in connection with
a major final plat to allow for the rural development to County standards.
The subject area, explained Planner Moore, is not within a planned growth area of the City and,
therefore, is not intended for annexation. Additionally, Planner Moore noted, staff found that a
conditional waiver of City requirements with no covenants for annexation or assessments can be
found consistent with the Ames Plan 2040 polices and City Subdivision Code.
Council Member Betcher inquired about the conditional nature of the request. Planner Moore
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highlighted that should the City Council approve the conditional waiver, the City Council would
not take further action on the item until the Story County Board of Supervisors approved the plat.
Mayor Haila opened and closed the Public Input when no one came forward to speak.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 24-525 approving
conditional waiver of preparing a preliminary plat meeting City design and infrastructure
standards, and retaining approval authority of a Final Plat subsequent to receiving Preliminary
Plat approval from Story County.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
HEARING ON MAJOR SITE DEVELOPMENT PLAN WITHIN THE
ENVIRONMENTALLY SENSITIVE OVERLAY AT 1205 AND 1399 S. DAYTON
AVENUE: Planner Moore reviewed the Major Site Development Plan, noting that the proposal
is in response to a code enforcement notice to the property owner for work that was completed
previously without permits. He highlighted that the property at 1205 South Dayton Avenue and
1399 South Dayton Avenue fall within the Environmentally Sensitive Overlay, and the property
owner is seeking approval with an Environmental Assessment for the enlargement of a pond. He
noted that the US Army Corps of Engineers has reviewed an environmental permit submitted by
the owner's engineer for the work that was done. The Corps of Engineers determined that the
project and associated work require neither notification nor review from the Corps, as the
affected area is not considered Water of the United States subject to its review authority.
Council Member Beatty-Hansen inquired about the code enforcement for this item. Planner
Moore explained that this work would be considered a violation of the Flood Plain and Zoning
ordinance, which is a municipal infraction and could be enforced as such. However, he
highlighted that the property owner was cooperative with City staff in developing the Major Site
Development Plan to remediate the issues with the site. Council Member Gartin noted that it
appeared as though the work done to the pond on the property positively impacted the City’s
stormwater management. Planner Moore noted that he could not speak to that assertion
definitively but did note that the pond was now able to retain more water.
Mayor Haila questioned the review of the environmental permit, wondering if any other entities
should evaluate the Plan prior to the City Council taking action on this item. Planner Moore
assured that all entities with jurisdiction over the subject property had reviewed the permit.
The Public Hearing was opened by Mayor Haila.
Scott Renaud appeared on behalf of property owner Dave Wheelock. He highlighted that Mr.
Wheelock had obtained the necessary permits for excavation of the pond from the Iowa
Department of Transportation (IDOT), as the soil was being used for an IDOT related project,
and he did not realize that additional permits were required from the City of Ames. He furthered
that work to the pond, as well as the other improvements to the property, were done with erosion
maintenance in mind.
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The Public Hearing was closed by Mayor Haila when no one else came forward to speak.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 24-526 approving Major
Site Development Plan for 1205 South Dayton Avenue on the basis that the Plan meets the O-E
Overlay and Major Site Development Plan standards.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
HEARING ON FIRST AMENDMENT TO THE FY 2024/25 ADOPTED BUDGET:
Director of Finance Corey Goodenow noted that the City typically undertakes budget
amendments three times a year to ensure compliance with the Code of Iowa, which requires that
City spending by program not exceed the City Council approved budget amounts at any time
during the fiscal year.
Budget Manager Nancy Masteller provided an overview of the amendment. She explained that
the amendment was prepared to carry over unspent project funds from the prior fiscal year.
Additionally, two other modifications were made at this time. Manager Masteller highlighted
these modifications, which included changes to how the City would be allocating General
Government Services for greater consistency as well as changes in Printing Services and
Messenger Service to allocate those activities to the General Government portion of the budget
instead of Internal Services.
Mayor Haila opened and closed the Public Hearing when no one came forward to speak.
Moved by Beatty-Hansen, seconded by Rollins, to adopt RESOLUTION NO. 24-527 amending
the fiscal year 2024/25 budget to increase expenditures by $114,995,065 for carryover
amounts from fiscal year 2023/24 and other significant changes to the fiscal year 2024/25
budget.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
HEARING ON ASSESSMENTS FOR SNOW/ICE REMOVAL: The Public Hearing was
opened and closed by Mayor Haila when no one came forward to speak.
Moved by Beatty-Hansen, seconded by Junck, to adopt RESOLUTION NO. 24-528 assessing
cost of snow/ice removal and certifying assessments to Story County Treasurer on identified
properties.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
HEARING ON ASSESSMENTS FOR SIDEWALK REPAIR/REPLACEMENT: Mayor
Haila opened and closed the Public Hearing when no one came forward to speak.
Moved by Betcher, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 24-529 assessing
cost of sidewalk repair/replacement and certifying assessments to Story County Treasurer.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
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made a portion of these minutes.
SECOND READING OF ORDINANCE RELATING TO ZONING TEXT AMENDMENT
TO PLANNED UNIT DEVELOPMENT (PUD) OVERLAY STANDARDS: Moved by
Beatty-Hansen, seconded by Corrieri, to pass on second reading an Ordinance relating to Zoning
Text Amendment to Planned Unit Development (PUD) Overlay Standards.
Roll Call Vote: 6-0. Motion declared carried unanimously.
THIRD READING AND ADOPTION OF ORDINANCE NO. 4539 RELATING TO
ZONING TEXT AMENDMENT TO AMEND THE EXCEPTION STANDARDS FOR
THE DOWNTOWN SERVICE CENTER "DSC" ZONING DISTRICT: Moved by Rollins,
seconded by Betcher, to pass on third reading and adopt ORDINANCE NO. 4539 relating to
Zoning Text Amendment to amend the Exception Standards for the Downtown Service Center
"DSC" Zoning District.
Roll Call Vote: 6-0. Motion declared carried unanimously.
DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there
were five items to consider. The first item was from Jennifer Hudd regarding volunteer input for
the planning process of the future Ames Animal Shelter.
Moved by Beatty-Hansen, seconded by Betcher, to refer to staff for facilitation of the public
improvement process and request that staff respond to the individual, noting that volunteers will
have the opportunity to provide input.
Vote on Motion: 6-0. Motion declared carried unanimously.
The Commission on the Arts (COTA) FY 2023-24 Annual Grant Final Reports and Spring 2024
Special Project Grant Final Reports were the second and third items. Mayor Haila noted they
were for information only.
The fourth item from Matt Weiss concerned the 24th Street sidewalk. Council Member Gartin
noted that he had already responded to the individual and communicated that the sidewalk would
be constructed in the current phase of the 24th Street project.
A Ride-Share Electric Scooter Business proposal from Brian Heenan was the final item.
Moved by Betcher, seconded by Rollins, to respectfully deny the proposal as Iowa State
University (ISU) does not have interest in micromobility on campus, therefore the City of Ames
is not choosing to move forward with the request.
Vote on Motion: 6-0. Motion declared carried unanimously.
REPORT OF GOVERNING BODY: Council Member Junck shared that she attended the
board meeting for Discover Ames, where it was announced that applications are being accepted
for the Discover Ames Community Grant Program through October 11, 2024.
Council Member Beatty-Hansen noted that the Ames Transit Agency Board of Trustees
discussed the cost of additional routes to areas that have frequent requests for service, such as
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Reiman Gardens and the ISU Research Park. She stated that the topic would be considered in
future conversations with the Board.
COUNCIL COMMENTS: Council Member Betcher shared that she had the opportunity to
attend the VIP reception at the new 60 Forward center. She noted that it is an exciting facility
that will host Parks and Recreation programs as well as other community programming. She
announced that the ribbon cutting ceremony will be held Saturday, September 28th at 10:00 a.m.
Council Member Gartin recognized the success of the Octagon Art Festival that took place on
Sunday, September 22nd. He also reviewed the upcoming community events on Saturday,
September 28th, which includes EcoFair, the 60 Forward ribbon cutting ceremony, and the
dedication of the Habitat for Humanity houses in the Baker Subdivision. He then discussed the
Property Maintenance Code and the pending report from staff regarding the first year of the
program, highlighting his belief that the code had implications for lawn care in residential
neighborhoods.
Moved by Gartin, seconded by Corrieri, to request that staff provide photographs of yards that
are compliant under the Property Maintenance ordinance that would not have been compliant
previously as part of the annual report.
The City Council discussed the historical data on file that would allow for meaningful
comparisons since there had not previously been standards for owner-occupied residential homes
other than as defined by the term noxious weeds.
Motion withdrawn.
Moved by Gartin to request staff provide photographs that would help in the reassessment of the
Property Maintenance ordinance as part of the annual report.
Motion failed due to lack of second.
Council Member Gartin encouraged the members of the City Council to drive through town and
evaluate yards that have negatively impacted neighborhoods.
Council Member Rollins shared that she attended the Iowa League of Cities Conference in Sioux
City. She reported that she attended informational sessions related to the unhoused and City
Council planning. She noted that she was impressed how Sioux City honored the history of the
area in its park system.
Council Member Beatty-Hansen addressed the comments received at Public Forum regarding
safety at Pridefest.
Moved by Beatty-Hansen, seconded by Rollins, to request staff provide a memo on the topic of
City liability as it concerns mass casualty or terrorist events.
Vote on Motion: 6-0. Motion declared carried unanimously.
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Ex officio Boland noted that the City Council would join the ISU Student Government for a joint
meeting on Monday, November 20, 2024 at 5:00 p.m. in the Memorial Union. She asked that
Council Members deliver items for discussion to her for inclusion on the agenda. She also
announced that ISU Student Government will be hosting Student Government representatives
from all of the Big 12 schools on October 11, 2024. She invited Mayor Haila to speak to the
representatives. She concluded by sharing that she will be coordinating with the ISU
Sustainability Committee to pinpoint locations for trash cans and also to discuss recycling and
composting efforts per the suggestion of Council Member Gartin.
Mayor Haila reported that the Mental Health Expo was hosted at City Hall this evening. He
shared that he was able to stop by before the meeting and was encouraged by the number of
agencies participating in the event. He shared that he also attended the Iowa Leage of Cities
conference, which he noted was well attended. He highlighted that he was impressed to hear
from the City Managers of Manson City and Sioux City about the installation of mountain bike
trails in their communities that are being highly used.
ADJOURNMENT: Moved by Beatty-Hansen, seconded by Corrieri, to adjourn the meeting at
8:06 p.m.
Vote on Motion: 6-0. Motion declared carried unanimously.
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Carly M. Watson, Deputy City Clerk John A. Haila, Mayor
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Renee Hall, City Clerk