HomeMy WebLinkAbout~Master - September 24, 2024, Regular Meeting of the Ames City Council1
SUMMARY OF MINUTES OF THE REGULAR MEETING OF THE AMES AREA
METROPOLITAN PLANNING ORGANIZATION (AAMPO) TRANSPORTATION
POLICY COMMITTEE AND REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA SEPTEMBER 24, 2024
CALL TO ORDER: The Ames Area Metropolitan Planning Organization (AAMPO)
Transportation Policy Committee meeting was called to order by Ames Mayor and voting
member John Haila at 5:59 p.m. on the 24th day of September, 2024. Other voting members
present were: Bronwyn Beatty-Hansen, City of Ames; Gloria Betcher, City of Ames; Amber
Corrieri, City of Ames; Tim Gartin, City of Ames; Rachel Junck, City of Ames; Anita Rollins,
City of Ames; Linda Murken, Story County Board of Supervisors; and Bill Zinnel, Boone
County Board of Supervisors. Emily Boland, Ames Transit Agency Board of Trustees, was also
present.
CONSENT AGENDA: Council Member Betcher requested to pull Item No. 3.
Moved by Junck, seconded by Corrieri, to approve the consent agenda less Item No. 3.
1. Motion approving Roadway Safety Targets
2. Motion approving Transit Safety Targets
3. RESOLUTION NO. 24-499 certifying project shown in the Iowa Clean Air Attainment
Program (ICAAP) Grant Application conforms to the AAMPO's regional transportation
planning process
Vote on Motion: 10-0. Motions/Resolutions declared carried/adopted unanimously, signed by the
Chair, and hereby made a portion of these Minutes.
IOWA CLEAN AIR ATTAINMENT PROGRAM (ICAAP) GRANT APPLICATION:
Council Member Betcher asked staff to highlight how this grant interacts with the Climate
Action Plan adopted by the City of Ames. Director of Public Works John Joiner noted that grant
funds are designated for transportation projects and programs that result in attaining or
maintaining the national ambient air quality standards (NAAQS). He furthered that AAMPO is
in attainment of the NAAQS, and ICAAP funds are available for projects in the area which result
in further reductions in vehicle emissions and traffic congestion.
Moved by Betcher, seconded by Murken, to adopt RESOLUTION NO. 24-499 certifying that the
projects shown in the Iowa Clean Air Attainment Program (ICAAP) Grant Application conforms
to the AAMPO's regional transportation planning process.
Vote on Motion: 10-0. Motion declared carried unanimously.
SAFE STREETS AND ROADS FOR ALL (SS4A) GRANT AGREEMENT: Transportation
Planner Kyle Thompson presented the agreement, which would allow staff to begin work on
creating a Comprehensive Safety Action Plan. He highlighted in response to Council Member
Beatty-Hansen that safe routes to school would be addressed in an effort separate from the SS4A
agreement.
Moved by Junck, seconded by Rollins, to adopt RESOLUTION NO. 24-500 approving Safe
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Streets and Roads for All (SS4A) Grant Agreement with the US DOT.
Vote on Motion: 10-0. Motion declared carried unanimously.
POLICY COMMITTEE COMMENTS: None.
ADJOURNMENT: Moved by Betcher, seconded by Rollins, to adjourn the meeting at 6:05
p.m.
Vote on Motion: 10-0. Motion declared carried unanimously.
REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA SEPTEMBER 24, 2024
The Regular Meeting of the Ames City Council was called to order by Mayor Haila at 6 :07 p.m.
on the 24th day of September, 2024, in the City Council Chambers in City Hall, 515 Clark
Avenue, pursuant to law. Present were Council Members Bronwyn Beatty-Hansen, Gloria
Betcher, Amber Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins. Ex officio Emily Boland
was also present.
PROCLAMATION FOR "ECOFAIR DAY," SEPTEMBER 28, 2024: Mayor Haila
proclaimed September 28, 2024, as EcoFair Day. Jake Moore, Stormwater Specialist, and Liz
Calhoun, Stormwater Resource Analyst, accepted the proclamation and invited the community to
attend.
PROCLAMATION FOR "KOSHU CITY DAY," OCTOBER 15, 2024: Mayor Haila
proclaimed October 15, 2024, as Koshu City Day. Ames International Partner Cities Association
Board President Karla McCollum and past president Cindy Hicks accepted the proclamation
alongside members of the association and student delegates.
CONSENT AGENDA: Council Member Betcher requested to pull Item No. 9, and Mayor Haila
pulled Item No. 24.
Moved by Corrieri, seconded by Beatty-Hansen, to approve the consent agenda less Item No. 9
and Item No. 24.
3. Motion approving payment of claims
4. Motion approving Summary of Minutes of Regular City Council Meeting on September
10, 2024, and Special City Council Meeting on September 17, 2024
5. Motion approving Report of Change Orders for period September 1-15, 2024
6. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor
Licenses:
a. Hy-Vee Food & Drugstore #2, (640 Lincoln Way), Class E Retail Alcohol
License
b. Hy-Vee Food Store #1, (3800 W. Lincoln Way), Class E Retail Alcohol License
c. Boulder Tap House, (114 South Duff Avenue), Class C Retail Alcohol License
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d. Flipn’ Jacks Pancake House and Eatery, (1520 South Dayton Avenue), Class C
Retail Alcohol License, Pending Dramshop Review
e. Sips & Paddy’s Irish Pub, (126 Welch Avenue), Class C Retail Alcohol with
Outdoor Service
f. Aldi, Inc. #48, (108 South 5th Street), Class B Retail Alcohol Permit
g. Macubana, (116 Welch Avenue), Special Class C Retail Alcohol License
7. Requests from American Campus for Leasing Kickoff Event on September 26, 2024:
a. Motion approving Blanket Vending License
b. RESOLUTION NO. 24-501 approving closure of Stanton Avenue from
Chamberlain Street to a point 225 feet south of the intersection with Chamberlain
Street from 3:00 p.m. to 7:00 p.m.
c. Motion approving closure of 5 on-street metered parking spaces from 3:00 p.m. to
7:00 p.m.
8. Requests from Ames History Museum for Grand Reopening on October 26, 2024:
a. Motion approving closure of Douglas Avenue from Fifth Street to the alley south
of 412 Douglas Avenue
b. Motion approving closure of 8 on-street parking meters from 10:00 a.m. to 10:00
p.m.
c. RESOLUTION NO. 24-502 approving waiver of parking meter fees and
enforcement for Ames History Museum from 10:00 a.m. to 10:00 p.m.
9. RESOLUTION NO. 24-503 accepting donation of sculpture for Public Art Inventory
10. RESOLUTION NO. 24-504 approving and adopting Supplement No. 2024-4 to the Ames
Municipal Code
11. RESOLUTION NO. 24-505 authorizing the Mayor to sign Certificate of Consistency
with the City's 2024-2029 CDBG Consolidated Plan on behalf of The Bridge Home and
YSS for funding under the State of Iowa's Continuum of Care Grant Funding Program
12. RESOLUTION NO. 24-506 approving request to modify the City's FY 2024/25 ASSET
contract with ChildServe
13. RESOLUTION NO. 24-507 to fix a date for public hearing on proposal to enter into a
Sewer Revenue Loan and Disbursement Agreement and to borrow money thereunder in a
principal amount not to exceed $65,185,000
14. RESOLUTION NO. 24-508 approving preliminary plans and specifications for FY
2024/25 Water Treatment Plant Lime Ponds Underdrain Improvements Project, setting
October 23, 2024, as bid due date and November 12, 2024, as date of public hearing and
award
15. 2024/25 Traffic Signal Program
a. RESOLUTION NO. 24-509 awarding traffic signal poles purchase to CSLA
Iowa, the Iowa Agent for Millerbernd, of Des Moines, Iowa, in the amount of
$59,934.00 for 2024/25 Traffic Signal Program
b. RESOLUTION NO. 24-510 approving preliminary plans and specifications for
the construction of the 2024/25 Traffic Signal Program, setting October 16, 2024,
as the bid due date and October 22, 2024, as the date of Public Hearing
16. RESOLUTION NO. 24-511 approving award for banking services for First National
Bank for Fiscal Years 2024/2025, 2025/2026, and 2026/2027, with a three-year renewal
option
17. RESOLUTION NO. 24-512 awarding contract to HDR Engineering, Inc., of Omaha, NE,
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for Consultant for Power Generation Life Assessment, in the amount of $98,000
18. RESOLUTION NO. 24-513 awarding a contract to Terracon Consultants, Inc., of Des
Moines, IA for Concrete and Geotechnical Testing and Inspection Services for the Water
Pollution Control Nutrient Reduction Facility Modifications Phase I, in the amount of
$67,885.00
19. RESOLUTION NO. 24-514 approving award of contract to New Flyer, of St. Cloud,
Minnesota, for purchase of Articulated Buses for a total not to exceed an amount of
$1,967,741
20. RESOLUTION NO. 24-515 approving award of contract to MHC Kenworth, of Des
Moines, Iowa, for CyRide Reconditioned Replacement Engines for a total cost of
$120,829.89
21. RESOLUTION NO. 24-516 to waive purchasing policy requirement for formal bidding
procedures for Valve Repair and award a contract to Novaspect Inc., of Carol Stream, IL,
in the amount of $111,771 (inclusive of sales tax)
22. RESOLUTION NO. 24-517 approving Change Order No. 1 with HTH Companies, Inc.,
of Union, MO, for the Non-Asbestos Insulation and Related Services and Supply
Contract at the Power Plant, in the amount of $90,000
23. RESOLUTION NO. 24-518 approving Change Order No. 1 with Earth Services &
Abatement (ESA) LLC., for Asbestos Remediation and Related Services and Supply
Contract at the Power Plant, in an amount of $60,000
24. RESOLUTION NO. 24-519 approving Change Order No. 13 with Henkel Construction
Company, of Ames, Iowa for the Steven L. Schainker Plaza in the amount of $7,296.83
bringing the total contract cost to $4,604,567.31
25. RESOLUTION NO. 24-520 accepting the Switchgear Routine Maintenance Services
Project at the both the Water and WPC plants as completed by Tri-City Electric of Ames,
IA in the final amount of $80,808
26. RESOLUTION NO. 24-521 accepting Cooling Tower Blowdown Spray Modification
project as completed by Keller Excavating Inc., of Boone, Iowa, in the amount of
$354,894.20
Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by
the Mayor, and hereby made a portion of these Minutes.
DONATION OF SCULPTURE FOR PUBLIC ART INVENTORY: Assistant City Manager
Brian Phillips reviewed the history of the sculpture and discussed the typical accession
procedures for pieces into the Public Art Inventory.
Moved by Betcher, seconded by Gartin, to request staff return to the Public Art Commission to
relay that the City Council is not interested in accepting the donation of the proposed sculpture
unless there can be some provenance produced that suggests it is worth investing City dollars in
preserving the sculpture in a park.
Vote on Motion: 6-0. Motion declared carried unanimously.
CHANGE ORDER NO. 13 FOR THE STEVEN L. SCHAINKER PLAZA: City Attorney
Mark Lambert and Fleet Services Director Corey Mellies discussed the change orders issued for
the project, highlighting that a previously approved change order that included frost prevention
under ice was not considered betterment by the City. Director Mellies also reviewed the
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contingency fund for the project per the request of Council Member Gartin.
Moved by Gartin, seconded by Rollins, to adopt RESOLUTION NO. 24-524 approving Change
Order No. 13 with Henkel Construction Company, of Ames, Iowa for the Steven L. Schainker
Plaza in the amount of $7,296.83 bringing the total contract cost to $4,604,567.31.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
PUBLIC FORUM: The Public Form was opened by Mayor Haila.
Maddy Nasuti, 521 Northwestern Avenue, Ames, discussed concerns with the lack of security or
police presence at Pridefest, highlighting the safety risk for the population attending and staff
working the event.
Per the request of Mayor Haila, Chief of Police Geoff Huff responded to the safety concerns
expressed in regard to the Pridefest event. He noted that at the request of the event organizers,
Police Department staff increased patrol in the area and did a walk through of the event. He
stated event organizers provided the Department with a Public Safety and Event Management
Plan and declined to hire an officer to staff the event.
Mayor Haila emphasized that the City Council and staff consider community safety to be a top
priority.
The Public Forum was closed by Mayor Haila when no one else came forward to speak.
AMES CITY AUDITORIUM HVAC REPLACEMENT PROJECT: Director Mellies
presented the bids, highlighting how the project would help the City reach the goals outlined in
the Climate Action Plan (CAP).
Mayor Haila opened and closed the Public Input when no one came forward to speak.
Moved by Gartin, seconded by Betcher, to adopt RESOLUTION NO. 24-522 approving final
plans and specifications and awarding a contract to Mechanical Comfort, Inc. of Ames, Iowa in
the amount of $1,430,000.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
Moved by Betcher, seconded by Rollins, to approve the use of $332,081 from the Council
Priorities Capital Fund.
Vote on Motion: 6-0. Motion declared carried unanimously.
2025 FORD F150 LIGHTNING CREW CAB PICKUPS: Director Mellies shared that staff
had presented this item at a previous City Council meeting and was now requesting to add two
more 2025 Ford F150 Lightning crew cab pickups to the fleet as part of the fleet replacement
program and CAP priorities.
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Moved by Beatty-Hansen, seconded by Corrieri, to adopt RESOLUTION NO. 24-523 awarding
contract to Karl Ford of Story City in the amount of $86,932 for two 2025 Ford F150 Lightning
crew cab pickups.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
MINI PITCH COURT AT LLOYD KURTZ PARK: Parks and Recreation Director Keith
Abraham and Recreation Superintendent Courtney Kort reviewed the plans and specifications.
Moved by Gartin, seconded by Beatty-Hansen, to direct Parks and Recreation staff to explore the
possibility of acquiring public sponsorships for the Mini Pitch as a way to make the project more
cost effective.
Vote on Motion: 5-1, Corrieri dissenting. Motion declared carried.
The Public Input was opened and closed by Mayor Haila when no one came forward to speak.
Moved by Corrieri, seconded by Gartin, to adopt RESOLUTION NO. 24-524 approving plans
and specifications for Mini Pitch Court at Lloyd Kurtz Park (3710 Hyde Ave), setting October
23, 2024, as bid due date and November 12, 2024, as date of public hearing.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
REQUEST TO WAIVE INFRASTRUCTURE REQUIREMENTS FOR DAYTON RIDGE
SUBDIVISION LOCATED WITHIN RURAL STORY COUNTY: Planner Justin Moore
presented the waiver request, noting that staff was supporting approval of a conditional waiver.
Mayor Haila opened and closed the Public Input when no one came forward to speak.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 24-525 approving
conditional waiver of preparing a preliminary plat meeting City design and infrastructure
standards, and retaining approval authority of a Final Plat subsequent to receiving Preliminary
Plat approval from Story County.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
HEARING ON MAJOR SITE DEVELOPMENT PLAN WITHIN THE
ENVIRONMENTALLY SENSITIVE OVERLAY AT 1205 AND 1399 S. DAYTON
AVENUE: Planner Moore reviewed the Major Site Development Plan.
The Public Hearing was opened by Mayor Haila.
Scott Renaud appeared on behalf of property owner Dave Wheelock. He highlighted that Mr.
Wheelock had obtained the necessary permits for excavation of the pond from the Iowa
Department of Transportation (IDOT), as the soil was being used for an IDOT related project,
and did not realize that additional permits were required from the City of Ames. He furthered
that work to the property was done with erosion maintenance in mind.
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The Public Hearing was closed by Mayor Haila when no one else came forward to speak.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 24-526 approving Major
Site Development Plan for 1205 South Dayton Avenue on the basis that the Plan meets the O-E
Overlay and Major Site Development Plan standards.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
HEARING ON FIRST AMENDMENT TO THE FY 2024/25 ADOPTED BUDGET:
Director of Finance Corey Goodenow and Budget Manager Nancy Masteller provided an
overview of the amendment.
Mayor Haila opened and closed the Public Hearing when no one came forward to speak.
Moved by Beatty-Hansen, seconded by Rollins, to adopt RESOLUTION NO. 24-527 amending
the fiscal year 2024/25 budget to increase expenditures by $114,995,065 for carryover
amounts from fiscal year 2023/24 and other significant changes to the fiscal year 2024/25
budget.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
HEARING ON ASSESSMENTS FOR SNOW/ICE REMOVAL: The Public Hearing was
opened and closed by Mayor Haila when no one came forward to speak.
Moved by Beatty-Hansen, seconded by Junck, to adopt RESOLUTION NO. 24-528 assessing
cost of snow/ice removal and certifying assessments to Story County Treasurer on identified
properties.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
HEARING ON ASSESSMENTS FOR SIDEWALK REPAIR/REPLACEMENT: Mayor
Haila opened and closed the Public Hearing when no one came forward to speak.
Moved by Betcher, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 24-529 assessing
cost of sidewalk repair/replacement and certifying assessments to Story County Treasurer.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
SECOND READING OF ORDINANCE RELATING TO ZONING TEXT AMENDMENT
TO PLANNED UNIT DEVELOPMENT (PUD) OVERLAY STANDARDS: Moved by
Beatty-Hansen, seconded by Corrieri, to pass on second reading an Ordinance relating to Zoning
Text Amendment to Planned Unit Development (PUD) Overlay Standards.
Roll Call Vote: 6-0. Motion declared carried unanimously.
THIRD READING AND ADOPTION OF ORDINANCE NO. 4539 RELATING TO
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ZONING TEXT AMENDMENT TO AMEND THE EXCEPTION STANDARDS FOR
THE DOWNTOWN SERVICE CENTER "DSC" ZONING DISTRICT: Moved by Rollins,
seconded by Betcher, to pass on third reading and adopt ORDINANCE NO. 4539 relating to
Zoning Text Amendment to amend the Exception Standards for the Downtown Service Center
"DSC" Zoning District.
Roll Call Vote: 6-0. Motion declared carried unanimously.
DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there
were five items to consider. The first item was from Jennifer Hudd regarding volunteer input for
the planning process of the future Ames Animal Shelter.
Moved by Beatty-Hansen, seconded by Betcher, to refer to staff for facilitation of the public
improvement process and request that staff respond to the individual, noting that volunteers will
have the opportunity to provide input.
Vote on Motion: 6-0. Motion declared carried unanimously.
The Commission on the Arts (COTA) FY 2023-24 Annual Grant Final Reports and Spring 2024
Special Project Grant Final Reports were the second and third items. Mayor Haila noted they
were for information only.
The fourth item from Matt Weiss concerned the 24th Street sidewalk. Council Member Gartin
noted that he had already responded to the individual and communicated that the sidewalk would
be constructed in the current phase of the 24th Street project.
A Ride-Share Electric Scooter Business proposal from Brian Heenan was the final item.
Moved by Betcher, seconded by Rollins, to respectfully deny the proposal as Iowa State
University does not have interest in micromobility on campus, therefore the City of Ames is not
choosing to move forward with the request.
Vote on Motion: 6-0. Motion declared carried unanimously.
REPORT OF GOVERNING BODY: The Mayor and City Council Members provided
highlights from their attendance at various board and commission meetings.
COUNCIL COMMENTS: The Mayor and City Council Members reported on various events
attended, upcoming meetings, community events, and items of interest.
Moved by Gartin, seconded by Corrieri, to request that staff provide photographs of yards that
are compliant under the Property Maintenance ordinance that would not have been compliant
previously as part of the annual report.
Motion withdrawn.
Moved by Gartin to request staff provide photographs that would help in the reassessment of the
Property Maintenance ordinance as part of the annual report.
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Motion failed due to lack of second.
Moved by Beatty-Hansen, seconded by Rollins, to request staff provide a memo on the topic of
City liability as it concerns mass casualty or terrorist events.
Vote on Motion: 6-0. Motion declared carried unanimously.
ADJOURNMENT: Moved by Beatty-Hansen, seconded by Corrieri, to adjourn the meeting at
8:06 p.m.
Vote on Motion: 6-0. Motion declared carried unanimously.
__________________________________ ____________________________________
Carly M. Watson, Deputy City Clerk John A. Haila, Mayor
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Renee Hall, City Clerk