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HomeMy WebLinkAbout~Master - December 10, 2024, Regular Meeting of the Ames City Council1 SUMMARY MINUTES OF THE REGULAR MEETING OF THE AMES AREA METROPOLITAN PLANNING ORGANIZATION (AAMPO) TRANSPORTATION POLICY COMMITTEE AND REGULAR MEETING OF THE AMES CITY COUNCIL AMES, IOWA DECEMBER 10, 2024 The Ames Area Metropolitan Planning Organization (AAMPO) Transportation Policy Committee meeting was called to order by Ames Mayor and voting member John Haila at 5:59 p.m. on the 10th day of December, 2024. Other voting members present were: Bronwyn Beatty-Hansen, City of Ames; Gloria Betcher, City of Ames, Amber Corrieri, City of Ames; Tim Gartin, City of Ames; Rachel Junck, City of Ames; Anita Rollins, City of Ames; Emily Boland, Ames Transit Agency Representative, Linda Murken, Story County Board of Supervisors, and Bill Zinnel, Boone County Board of Supervisors. HEARING ON AMENDMENT TO FFY 2025-2028 TRANSPORTATION IMPROVEMENT PROGRAM: Transportation Planner Kyle Thompson stated that a 10-day public comment had received no comments. Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Murken, seconded by Betcher, to adopt RESOLUTION NO. 24-642 approving amendment. Vote on Motion: 10-0. Motion declared carried unanimously. POLICY COMMITTEE COMMENTS: None. ADJOURNMENT: Moved by Zinnel, seconded by Betcher, to adjourn the meeting at 6:01p.m. Vote on Motion: 10-0. Motion declared carried unanimously. REGULAR MEETING OF THE AMES CITY COUNCIL AMES, IOWA DECEMBER 10, 2024 The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 6:0 2 p.m. on the 10th day of December 2024, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law. Present were City Council Members Bronwyn Beatty-Hansen, Gloria Betcher, Amber Corrieri, Tim Gartin, Rachel Junck and Anita Rollins. Ex officio Emily Boland was also present. PROCLAMATION FOR "WREATHS ACROSS AMERICA DAY," DECEMBER 14, 2024: Mayor Haila presented the proclamation to Jamie Barker who accepted on behalf of the American Legion Riders. 2 CONSENT AGENDA: Council Member Betcher requested to pull Item No. 18 and Item No. 19. Moved by Corrieri, seconded by Beatty-Hansen, to approve the Consent Agenda less Items No. 18 and Item No. 19. 2. Motion approving payment of claims 3. Motion approving Summary of Minutes of Regular City Council Meeting on November 26, 2024 4. Motion approving Report of Change Orders for period November 16-30, 2024 5. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor Licenses: a. Cyclone Liquors, (626 Lincoln Way), Class C Liquor License b. Mickey’s Irish Pub, (109 Welch Avenue), Class C Retail Alcohol License with Outdoor Service c. Café Beau, (2504 Lincoln Way), Class C Retail Alcohol License with Outdoor Service d. Torrent Brewing Co., (504 Burnett Avenue), Class C Retail Alcohol with Living Quarter and Outside Service 6. Motion setting November 18, 2025, and December 16, 2025, as Regular City Council Meetings and cancelling City Council Meetings on November 11, 2025, and December 23, 2025 7. Motion accepting Municipal Equality Index Report 8. Motion directing the City Attorney to draft an ordinance adopting the name of a new frontage road at U.S. Highway 30 and 580th/S Teller Ave to Turing Street 9. RESOLUTION NO. 24-643 approving requests from Midnight Madness on July 18, 2025, for partial road closures of: a. Ashmore Drive from Beach Avenue to Gaskill Drive b. Gaskill Drive from Ashmore Drive to Country Club Boulevard c. Country Club Boulevard from Gaskill Drive to Kildee Street d. Agg Avenue from Kildee Street to Cessna Street e. Cessna Street from Agg Avenue to Beach Avenue 10. RESOLUTION NO. 24-644 authorizing the expenditure of $5,000 ($4,000 from Council Operating budget & $1,000 from AHRC budget) to support the Building Inclusion Breakfast 11. RESOLUTION NO. 24-645 approving and adopting Supplement No. 2025-1 to the Ames Municipal Code 12. RESOLUTION NO. 24-646 approving Encroachment Permit for Sign at 301 Main Street 13. RESOLUTION NO. 24-647 approving appointment of Council Member Bronwyn Beatty- Hansen to the Ames Regional Economic Alliance (AREA) 14. RESOLUTION NO. 24-648 approving appointment of Council Member Tim Gartin to Discover Ames 15. RESOLUTION NO. 24-649 approving appointment of Council Member Rachel Junck to the Ames Transit Agency Board of Trustees 16. RESOLUTION NO. 24-650 approving Agreement between Ames Human Relations Commission and Iowa Office of Civil Rights regarding intake and investigation of Civil Rights Complaints 17. RESOLUTION NO. 24-651 approving amendment to the Iowa Department of Agriculture 3 and Land Stewardship Funding Agreement for the Ioway Creek-Brookside Water Quality Project revising the completion date to December 31, 2026 18. RESOLUTION NO. 24-652 approving the Commission on the Arts (COTA) Spring 2025 Special Project Grant contracts 19. RESOLUTION NO. 24-653 authorizing Public Art Commission to enter into agreements with artists for 2025/26 Ames Annual Outdoor Sculpture Exhibition selections 20. RESOLUTION NO. 24-654 awarding contract to Van Meter Inc. of Urbandale, Iowa for the purchase of 750 copper, 15 kV cable in the amount of $103,554.60 21. RESOLUTION NO. 24-655 awarding contract to Rexco Equipment Inc. of Des Moines for a forestry wood and brush chipper for the Parks and Recreation Department 22. RESOLUTION NO. 24-656 approving contract and bond for the Water Treatment Plant Lime Pond Underdrain Improvement with Con-Struct, Inc., of Ames, Iowa Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. COMMISSION ON THE ARTS (COTA) SPRING 2025 SPECIAL PROJECT GRANT CONTRACTS: Council Member Betcher expressed her interest in fully funding the request from the India Cultural Association. Moved by Betcher, seconded by Gartin, to request the Ames Human Relations Commission utilize $570 of education funding, if available, for the India Cultural Association, with the difference being provided by City Council’s contingency fund, if needed. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. Moved by Betcher, seconded by Gartin, to adopt RESOLUTION NO. 24-652 approving the Commission on the Arts (COTA) Spring 2025 Special Project Grant contracts. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. PUBLIC ART COMMISSION 2025/26 AMES ANNUAL OUTDOOR SCULPTURE EXHIBITION SELECTIONS: Council Member Betcher stated her preference to select an alternate instead of a rendering of a sculpture that had not been produced. Moved by Betcher that the rendering of “Swirling Fire/Tree” not be approved, and request PAC replace with ‘Something Out of Nothing,” an alternate. Motion died due to lack of a second. Moved by Beatty-Hansen, seconded by Corrieri, to adopt RESOLUTION NO. 24-653 authorizing Public Art Commission to enter into agreements with artists for 2025/26 Ames Annual Outdoor Sculpture Exhibition selections. Roll Call Vote: 5-1, Betcher dissenting. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these Minutes. PUBLIC FORUM: Mayor Haila opened the Public Forum. 4 Richard Deyo, Ames, discussed his experience with political campaigns. Mayor Haila closed the Public Forum when no one else came forward to speak. ZONING TEXT AMENDMENT TO ALLOW SOCIAL SERVICE PROVIDERS IN THE SINGLE-FAMILY CONSERVATION OVERLAY (O-SFC) ZONING DISTRICT WITH APPROVAL OF SPECIAL USE PERMIT FOR CERTAIN PROPERTIES ABUTTING COMMERCIAL ZONING: Director of Planning and Housing Kelly Diekmann highlighted that the proposed ordinance would allow for one additional social service provider within the O-SFC. Mayor Haila stated that Public Input would only be permitted on the language of the proposed ordinance. Mayor Haila opened the Public Input. Richard Deyo, Ames, inquired on input received. David Carter, Ames, expressed his concern over lack of specification of which social service provider may apply for the special use permit. Kate Gregory, Ames, stated her concern on enforcement mechanisms to be sure more social service providers were not permitted in the future. Mayor Haila closed the Public Input when no one else came forward to speak. Moved by Gartin, seconded by Beatty-Hansen, to pass on first reading an Ordinance on a Zoning Text Amendment to allow Social Service Providers in the Single-Family Conservation Overlay (O-SFC) Zoning District with approval of Special Use Permit for certain Properties abutting Commercial Zoning. Roll Call Vote: 4-2, Betcher and Rollins dissenting. Motion declared carried. SECOND READING OF ORDINANCE FOR INDUSTRIAL TAX ABATEMENT FOR WYFFELS SITE PLAN AT 220 S. TELLER AVENUE: Moved by Betcher, seconded by Beatty-Hansen, to pass on second reading an ordinance for Industrial Tax Abatement for Wyffels Site Plan at 220 S. Teller Avenue. Roll Call Vote: 6-0. Motion declared carried unanimously. SECOND READING OF ORDINANCE FOR REZONING OF 3200 UNIVERSITY BOULEVARD FROM "RI" (RESEARCH PARK INNOVATION DISTRICT) TO "FS - RM" (FLOATING SUBURBAN - RESIDENTIAL MEDIUM DENSITY) WITH "PUD" PLANNED UNIT DEVELOPMENT OVERLAY: Moved by Rollins, seconded by Gartin, to pass on second reading of Ordinance for rezoning of 3200 University Boulevard from "RI" (Research Park Innovation District) to "FS-RM" (Floating Suburban - Residential Medium Density) with "PUD" Planned Unit Development Overlay. Roll Call Vote: 6-0. Motion declared carried unanimously. SECOND READING OF ORDINANCE FOR REZONING OF 3300 UNIVERSITY 5 BOULEVARD FROM "RI" (RESEARCH PARK INNOVATION DISTRICT) TO "FS - RM" (FLOATING SUBURBAN - RESIDENTIAL MEDIUM DENSITY) WITH "PUD" PLANNED UNIT DEVELOPMENT OVERLAY: Moved by Rollins, seconded by Beatty- Hansen, to pass on second reading of Ordinance for rezoning of 3300 University Boulevard from "RI" (Research Park Innovation District) to "FS-RM" (Floating Suburban - Residential Medium Density) with "PUD" Planned Unit Development Overlay. Roll Call Vote: 6-0. Motion declared carried unanimously. PRELIMINARY PLAT FOR 4925 AND 5299 LINCOLN WAY - SUNSET RIDGE SUBDIVISION, 12TH ADDITION: Director Diekmann presented the Council Action Form (CAF). Mayor Haila opened and closed the Public Input when no one came forward to speak. Moved by Gartin, seconded by Betcher, to adopt RESOLUTION NO. 24-657 approving Preliminary Plat for 4925 and 5299 Lincoln Way – Sunset Ridge Subdivision, 12th Addition. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. FINAL PLAT FOR 4925 AND 5299 LINCOLN WAY - SUNSET RIDGE SUBDIVISION, 12TH ADDITION: Mayor Haila opened and closed the Public Input when no one came forward to speak. Moved by Beatty-Hansen, seconded by Corrieri, to adopt RESOLUTION NO. 24-658 approving Final Plat for 4925 and 5299 Lincoln Way - Sunset Ridge Subdivision, 12th Addition. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. EXTENSION OF SIDEWALK INSTALLATION DEFERRAL FOR 4004 AND 4008 COCHRANE PARKWAY: Director Diekmann reviewed the history of the request. Mayor Haila opened and closed the Public Input when no one came forward to speak. Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 24-659 approving Extension of Sidewalk Installation Deferral for 4004 and 4008 Cochrane Parkway. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. REQUEST TO DEFER IMPLEMENTATION OF ANNEXATION COVENANTS BY SEPARATE OWNERS OF 2114 & 2126 STATE AVENUE: Planner Justin Moore presented options for action that the City Council could pursue. Mayor Haila opened the Public Input. Maragaret Epplin and Ronald Mowers requested that the annexation agreement for 2114 State Avenue be vacated. 6 Mayor Haila closed the Public Input when no one else came forward to speak. Moved by Beatty-Hansen, seconded by Betcher, to adopt RESOLUTION NO. 24-660 to Defer Implementation of Annexation Covenants. Motion withdrawn. The City Council engaged in discussion with staff. Moved by Beatty-Hansen, seconded by Betcher, to adopt RESOLUTION NO. 24-660 to Defer Implementation of Annexation Covenants. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. SOLID WASTE MANAGEMENT STRATEGIES: Director of Public Works John Joiner and Resource Recovery Superintendent Mark Peebler presented the Staff Report and reviewed next steps. Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 24-661 authorizing staff to submit an Intent to Negotiate letter to Carroll County Solid Waste Management Commission. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. 2024 CITY BOARDS AND COMMISSION SURVEY RESULTS: Assistant City Manager Pa Vang Goldbeck presented the survey results and implementation steps for future recruitment efforts. STAFF REPORT REGARDING FITCH FAMILY INDOOR AQUATIC CENTER (FFIAC): Director Abraham and Recreation Superintendent Courtney Kort presented the report, highlighting the facility schedule, survey results, and fee schedule. Moved by Junck, seconded by Betcher, approve in concept the proposed facility schedules and fees for FFIAC as outlined above knowing that changes may be necessary between now and when FFIAC opens. Vote on Motion: 6-0. Motion declared carried unanimously. HEARING ON TEXT AMENDMENT MODIFYING NEWSPAPER PUBLICATION REQUIREMENTS: Mayor Haila opened the Public Hearing. Moved by Beatty-Hansen, seconded by Rollins, to continue the Public Hearing to January 14, 2025. Vote on Motion: 6-0. Motion declared carried unanimously. HEARING ON 2019/20 STORM WATER EROSION CONTROL PROGRAM (IOWAY CREEK - 6TH TO 13TH ST): Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Betcher, seconded by Beatty-Hansen, to accept report of bids. 7 Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 24-662 approving final plans and specifications and awarding a contract to Iowa Earth Works of Huxley, Iowa in the amount of $1,687,433. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. HEARING ON 2023/24 AMES PLAN 2040 SANITARY SEWER UTILITY INFRASTRUCTURE (265TH STREET EXTENSION): Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Beatty-Hansen, seconded by Rollins, to accept report of bids. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Rollins, seconded by Betcher, to adopt RESOLUTION NO. 24-663 approving final plans and specifications and awarding a contract for the base bid to S.M. Hentges & Sons, Inc of Jordan, Minnesota, in the amount of $2,036,000. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. HEARING ON CARR PARK AGILITY COURSE PROJECT: Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Gartin, seconded by Beatty-Hansen, to accept report of bids. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Gartin, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 24-664 approving final plans and specifications and awarding a contract to Caliber Construction LLC, of Adair, Iowa in the amount of $443,800. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. Moved by Gartin, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 24-665 awarding a contract to Outdoor Recreation Products, Gretna, Nebraska for the agility course equipment and installation in the amount of $166,570. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. Moved by Gartin, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 24-666 awarding a contract to Boland Recreation, Marshalltown, Iowa for a shelter in the amount of $25,500. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. HEARING ON MINI-PITCH PROJECT AT LLOYD KURTZ PARK: Superintendent Kort reviewed the recommendation of staff. 8 Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Gartin, seconded by Corrieri, to accept report of bids. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 24-667 approving final plans and specifications for Bid Package 1 – Concrete & Grading and awarding a contract to Caliber Concrete LLC, of Adair, IA, for the base bid, Add Alternate 1, and Add Alternate 3 in the amount of $182,462.27. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 24-668 approving final plans and specifications for Bid Package 2 - Mini-Pitch System, Lights, and Acrylic Surfacing and awarding a contract to Caliber Concrete LLC, of Adair, Iowa, in the amount of $109,300. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 24-669 approving final plans and specifications for Bid Package 3 – Electrical and awarding a contract to Van Maanen Electric Inc, of Newton, Iowa, for Bid Option 1 in the amount of $7,610. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. Moved by Gartin, seconded by Corrieri, to reject bid for Bid Package 4 – Water Service. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Gartin, seconded by Corrieri, to approve reallocation of Capital Improvement Project (CIP) savings for the Community Center Gym Flooring Project in the amount of $90,230. Vote on Motion: 6-0. Motion declared carried unanimously. HEARING ON PROPOSAL TO VACATE EASEMENTS LOCATED AT ASPEN RIDGE SUBDIVISION, 2ND ADDITION AND GRAND ASPEN RIDGE SUBDIVISION, 2ND ADDITION: Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Gartin, seconded by Betcher, to adopt RESOLUTION NO. 24-670 vacating easements. Vote on Motion: 6-0. Motion declared carried unanimously. DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila stated that there were three items for consideration. The first correspondence to be evaluated was a request for the option for landlords to receive text notifications of utility outages from Pete and Monica Steinmetz. Moved by Betcher, seconded by Rollins, to refer to staff to address the topic. 9 Vote on Motion: 6-0. Motion declared carried unanimously. A memo from Director of Electric Services Donald Kom pertaining to streetlights and a memo from Traffic Engineer Damion Pregitzer regarding the evaluation of an all-way stop at Kent Avenue and Aspen Road were presented for information only. REPORT OF GOVERNING BODY: The Mayor and City Council Members provided highlights from their attendance at various board and commission meetings. COUNCIL COMMENTS: The Mayor and Council Members reported on various meetings attended, upcoming meetings, community events, and items of interest. Moved by Gartin to request staff draft an ordinance that will create parity among public spaces for example library, public streets, sideways, and alleys with City parks which have a curfew of 10:30 p.m. Seconded by Corrieri after Council Member Gartin accepted Council Member Beatty-Hansen’s friendly amendment to rephrase the motion to “request staff bring back a memo that outlines options that could be considered by the City Council.” Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Gartin, seconded by Betcher, to request staff meet with residents and representatives of the Old Town district to increase the level of safety residents feel. Motion Withdrawn. Moved by Gartin, seconded by Beatty-Hansen, to request staff to bring a memo back with options for ways to engage with Old Town district concerns, specifically safety issues. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Gartin, seconded by Rollins, to request staff reach out to other communities such as Boone, Marshalltown, and the Des Moines Metro to inquire if they would be willing to participate in efforts to house the Homeless in Ames and participate in funding. Vote on Motion: 1-5, Beatty-Hansen, Betcher, Corrieri, Junck, and Rollins dissenting. ADJOURNMENT: Moved by Betcher, seconded by Corrieri, to adjourn the meeting at 8:30 p.m. Vote on Motion: 6-0. Motion declared carried unanimously. ___________________________ _______________________________ Grace Bandstra, Deputy City Clerk John A. Haila, Mayor _____________________________ Renee Hall, City Clerk