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HomeMy WebLinkAbout~Master - ASSET Meeting Minutes 10/18/21www.storycountyasset.org Minutes ASSET Meeting November 18, 2021 City Church, 2400 Oakwood Rd., Ames, IA 5:00 pm 1. CALLED TO ORDER at 5:04 pm by Keith Hobson, United Way of Story County The following were present: Jane Acker, Ed Gillott, Jehan Faisal, Mary Beth Golemo, Linda Hagedorn (via phone), Becky Harker, Joel Hochstein, Sandra King, Jean Kresse, Tim Neubauer, Deb Schildroth, Jenny Schill, Stephanie Spence, Kim Stephens, Quinn Wood, Lydia Youngquist, Pandora Lamar (Administrative Assistant), and Guest Karla Webb (CICS). 2. WELCOME/ INTRODUCTIONS 3. PUBLIC FORUM 4. TREASURER’S REPORT Jenny Schill reported a balance of $1,805.88. 5. REPORTS a. Administrative Team Comments The four funders are represented at this meeting, City of Ames, Story County, United Way of Story County, and ISU Student Government. Jean Kresse noted the changes on the calendar for the Scorecard Review Work Teams. Keith Hobson reiterated how critical volunteer involvement is to the funding process. Jean said this year there is one million more being requested for funding. Volunteers will be receiving a spreadsheet to fill out, with their recommendation for funding in their assigned area (Health, Education, Financial Stability). We will provide more instructions on how to do that at the December 9 ASSET meeting. Deb Schildroth noted there are a couple of things that changed this year in the budget books. We no longer have the ABF 5-0 which is now replaced with the Scorecard reports on outcome data. Agencies have indicated they appreciated not having to enter that data twice. On ABF 7B on line 22 there is a formula that calculates the percentage of ASSET funding requested to support an agencies program. Funders asked for this information to be tracked. Deb stressed that the ASSET process is Funder-driven in purchasing services from agencies in Story County. We look at what we are purchasing and if it is meeting a public purpose. Sandra King addressed Funder priorities for Story County. Suicide prevention was added this year; however, the county does not fund mental health through ASSET. Sandra thanked all the volunteers for their important contributions. Keith noted to keep in mind that a lot of the agencies may provide services to those outside of Story County too. Keith added that although it is a busy time of the year, it is important to attend all scheduled ASSET meetings. At the agency hearings in January volunteers will have an opportunity to ask questions about any concerns they have regarding agency budget requests or their programming. Volunteers will be discussing within their work team how they are going to recommend ASSET fund services in Story www.storycountyasset.org County. Keith noted that Friends of CASA was approved as a new agency this year. They did go through the process to be considered for funding but will still need to meet the United Way requirements for qualifying. Volunteers will be informed if they are approved by United Way before the agency hearings. b. Volunteers No reports 6. NEW BUSINESS a. Central Iowa Community Services (CICS). Update on CICS agency was given by Karla Webb, CICS Operations Officer. CICS supports individuals and strengthens communities by serving the unique needs of individuals with mental health and intellectual and other developmental disabilities. CICS was formed in 2013 when legislation was passed requiring counties to form mental health and disability services regions. There are currently fourteen regions in Iowa. Initially there were ten counties in the CICS region joined(listed in brochure/handout). CICS employs service coordination staff to help people find and apply for programs and services to reach their goals. Some of the services offered are: Mobile Crisis Response (providing on site mental services); Crisis Psychiatry and Therapy (appointments for people experiencing a crisis); Community-Based Crisis Stabilization (short-term, 5-day stabilization services); Residential-Based Crisis Stabilization; and Subacute Care Services provided in a facility. Service Coordination staff assess the situation and help an individual develop a plan. Mary Greeley Medical Center was providing transitional living services, but that shifted in August to sub-acute services. It is considered a hospital diversion to help people step down in terms of needed service from the hospital. CICS has also been working with YSS. YSS added crisis transitional living services. Providers of mental health services are all facing staff shortages and are having to prioritize services because of this. It has been challenging to get some services established, but Medicaid did recently put out a service rate which is higher and is allowing more individuals to access services. Legislation was passed that changed the way mental health services are funded. What is changing is all of the funding will be shifted to the state. There will no longer be county property tax dollars levied for services. The state is solely funding the system and this is putting more money into the mental health disability services system. Someone asked if MGMC was the only hospital provider in the county. Deb Schildroth asked if the region is getting an additional CARES money to address needs created by the pandemic. Karla indicated that CICS has not received any additional dollars since June 30. They have funded money to schools and mental health service providers, much in the form of PPE supplies. Some schools were able to add counseling staff. Some of the funds went to providing conferencing equipment (for virtual meetings/educational purposes) and transportation. CICS also provided $235,000 to a marketing firm that helped develop a website for people looking for mental health support services. In additional to that, they developed videos about prevention. 7. OLD BUSINESS a. Scorecard Work Teams will be meeting via Zoom and Anneke sent out a link today to everyone. You will see the Scorecard data/information after every ABF 5. This gives you information about what the agencies are delivering in terms of services, along with an accompanying explanation. Client statistics are on Scorecard and show how many units the agency proposed to serve and how many www.storycountyasset.org they actually served. Volunteers should check to see if the agency is proposing to provide more units or serve more clients in the coming year. On Scorecard you will be able to see how many they served last year and compare that to what they are proposing to serve for next year. We have had this information available to us on a limited basis in the past, and it was not consistent from year-to- year. As Anneke goes through the Scorecards for each agency with you will start to see a trend on how they are performing in terms of providing services. b. Mid-Year reports will now be done through Scorecard, and it has been streamlined. Those are due December 15, and the agencies have all been reminded of that. Pandora will add a note to calendar that Mid-Year reports need to be submitted via Scorecard. c. During the budget hearings Funder staff will continue to provide draw down reports for each agency for both the last and current fiscal years. Those will be available at the agency hearings. d. Jean noted that there are some errors on the ABF 5s in the budget book, but they will be corrected on spreadsheet the volunteers receive at the budget hearings. Volunteers should get copies of the budget book from staff members. e. There is another ASSET Board meeting on December 9 at 5:00 pm, to be held in the City of Ames Council Chambers, located on the second level of City Hall. The agency hearings are scheduled in early January and a meal will be provided (as noted on the calendar). Meals will also be provided during the panel work sessions, which follow the agency hearings. 8. ADDITIONAL ITEMS The Ames City Council will be making their decisions about budget allocations on December 14th. Deb also shared that the City of Ames is in the midst of a Climate Action Planning Process that will impact agencies and the clients they serve and Ames residents. The plan may involve; promoting behavior changes, developing incentive programs, addressing transportation issues, and utility rate increases Council is the Steering Committee for the project and will be soliciting input from community members on how the City may implement new programs that support sustainability. The Council has not set a carbon emissions goal, yet There is a community survey about this goal which Pandora will send out to you. There will be paper copies of the survey available at the Ames library. The public is welcome to attend any of the City Council and Input Committee meetings as they are public meetings. More information is also available on the City’s sustainability website. Deb also shared that Ames still has rental and utility assistance funds available through the CARES act. The expenditures have to be tied to COVID-related situations. Ames has also received $1.2 M in HOMEfunds. The City Housing Coordinator is reviewing the guidelines on how to spend those dollars; the City has until 2025 to spend. More information will be forthcoming. 9. INFORMATION/ANNOUNCEMENTS a. November 18, 2021 – Liaison Reports Due b. November 19, 2021 – Deadline Restated Budgets Due c. December 15, 2021 – Mid-Year Updates Due d. January 7, 2022, 11 am – 1 pm – Scorecard “Office Hours” (optional) – Virtual e. January 21, 2022 – Recommendations Posted www.storycountyasset.org 10. MEETING DATES a. December 1, 2021 @ 1:00 pm – ASSET Admin Team Meeting – United Way b. December 2, 2021 @ 9:30 – 10:30 am Health Work Team Scorecard Review – Virtual (https://us06web.zoom.us/j/82992901473 ) c. December 6, 2021 @ 4:00 pm to 5:00 pm – Education Work Team Scorecard Review – Virtual (https://us06web.zoom.us/j/83288718496 ) d. December 9, 2021 @ 5:00 pm – ASSET Board Meeting – City of Ames Council Chambers e. December 10, 2021 @ 8:00 am to 9:00 am – Financial Stability Scorecard Review – Virtual (https://us06web.zoom.us/j/83786940787 ) f. January 5, 2022 @ 4:30 pm – Agency Hearings – CityChurch, 2400 Oakwood Rd g. January 6, 2022 @ 4:30 pm – Agency Hearings – CityChurch, 2400 Oakwood Rd h. January 10, 2022 @ 4:30 pm – Education Work Session – CityChurch, 2400 Oakwood Rd i. January 12, 2022 @ 4:30 pm – Financial Stability Work Session – CityChurch, 2400 Oakwood Rd j. January 13, 2022 @ 4:30 pm – Health Work Session – CityChurch, 2400 Oakwood Rd k. January 20, 2022 @ 5:00 pm – ASSET & Joint Funders Meeting, 2400 Oakwood Rd 11. ADJOURNMENT at 6:10 pm