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Home My WebLink About~Master - ASSET Meeting Minutes 04/15/21Minutes ASSET Meeng April 15, 2021 5:00 pm Due to the COVID-19 Pandemic, this was an electronic meeng. CALL TO ORDER WELCOME/ INTRODUCTIONS PUBLIC FORUM (1-2 minutes for items not included on the Agenda) None ASSET BOARD APPROVAL OF: The 2021-2022 ASSET Nominaons of Oﬃcers: Ashley Thompson as Chair, Nikki Fischer as Vice Chair and Jennifer Schill as treasurer was moved by Hobson and seconded by Acker. February 11, 2021 ASSET minutes was moved by Golemo and seconded by Holschstein. Moon carried. TREASURER’S REPORT ASSET Account: $1,571.26 We also now have a debit card, which will remain in the possession of our new Administrave Assistant when they come on board. REPORTS Administrave Team Forms and Processes Task Force was created to take a look at what is really used and what is actually helpful to the volunteers when making funding decisions. There was a survey that went out a couple months ago that asked each volunteer what they thought was and wasn’t helpful. The task force included Mr. Holschstein, Ms. Golemo, Ms. Acker, Mr. Wood, Ms. Mundel, and Ms. Schildroth. The most helpful items included: the budget book, liaison reports, and hearing notes. The items that were considered less helpful included: ABF 5O, mid-year reports, Scorecard data, ASSET meeng minutes, Funder priories (which surprised us, so we want to understand more). The task force recommendaons are: eliminate the ABF 5O from the budget forms, instead capturing that informaon in Scorecard; eliminate the mid-year report instead collecng that informaon in Scorecard, and consider the opons to share the draw-down reports from each funder for each agency; provide more training over the clear impact scorecard, and schedule panel meengs in the fall to review scorecard data with Ms. Mundel; review Funder Priories and give consistent structure to priority rank across all funders and provide volunteers more guidance on how to use those priories; liaison reports should be transioned from public record documents on the website to by-request-only documents to encourage more accurate reporng, and create a more consistent structure for the reports; the Admin Team should clarify the purpose of a liaison and what that looks like; lastly provide training on results-based accountability through a workshop with Ms. Mundel in July. VCSC Noﬁcaon ASSET has been informed that VCSC services will be changing July 1, 2021, therefore they will not be oﬀering the services for which funding was requested for FY22, so they will not be compleng FY 22 contracts. They thanked ASSET for past support. Community Needs Assessment Update www.storycountyasset.org This is driven by the County Health Department, and ASSET refers to this throughout the year. Although we call it 2020, these results are actually from before the pandemic. The report answered the queson “What are the most important health and human service needs in Story County, and why?” The data available is a result of surveys and two focus groups, and those were looked at by an ‘human service expert panel’ of 13 individuals in Story County who then created a ranked order list of preliminary priories: 1. Mental Health Services, 2. Food Security, 3. Housing, 4. Childcare, 5. Suicide Prevenon, 6. Income. There will be a formal presentaon at the next meeng. There is also a report coming that compares Story County pre-during-and ‘post’ COVID. ISU Priories FY 22-23 The revised priories for Iowa State were updated to be expanded to cover all of the services currently funded as well as including the top priories for services the students of Iowa State need from the community; including Childcare, Basic Needs, Assault Care, Substance Abuse & Prevenon, Diversity & Inclusion, and Legal Aid. These priories were developed using some data from research faculty at ISU on student needs. Status Update for Policies and Procedures and Reference Manual The revisions are sll under way, but should be available for approval at the board meeng in May. NEW BUSINESS ASSET Administrave Assistant The current Administrave Assistant will be leaving ASSET May 31 st , but we have hired a new Administrave Assistant to start mid-May and be trained by Tori before she leaves. Special Joint Funders Meeng May 5 th , 2021 This will be a Zoom meeng, and it is unrelated to the ASSET process, but the ASSET volunteers are all invited to aend. The focus of this meeng will be on the Community Needs Assessment. We will provide the Funder ’s with your feedback on the priories as well and see if those can be addressed by the Funders. OLD BUSINESS None. ADDITIONAL ITEMS INFORMATION/ ANNOUNCEMENTS: a. New/Expanded Services Deadline: May 26, 2021 b. Leer of Interest Deadline: June 1, 2021 c. ASSET Admin Team: June 2, 2021 @ 12:15pm d. New Agency Applicaons Due: June 23, 2021 ADJOURNMENT Meeng adjourned by Chair Thompson at 6:19pm. www.storycountyasset.org