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HomeMy WebLinkAbout~Master - ASSET Meeting Minutes 12/10/20 www.storycountyasset.org Minutes ASSET Meeting December 10, 2020 5:00 pm Due to the COVID-19 Pandemic, this was an electronic meeting. CALL TO ORDER The Analysis of Social Services Evaluation Team (ASSET) was called to order at 5:00 p.m. by Chair Keith Hobson with the following members present: • Andrea Rich • Anneke Mundel • Ashley Thompson • Deb Schildroth • Jane Acker • Jean Kresse • Jehan Faisal • Jen Schill • Jenn Plagman-Galvin, • Judy Meierkord • Keith Hobson • Kimberly Stephens • Mary Beth Golemo • Nancy Brooks • Nikki Fischer • Quinn Wood • Sandra King • Stephanie Spence • Sue Draper • Tori Pierce PUBLIC FORUM (1-2 minutes for items not included on the Agenda) None. REVIEW OF September 10, 2020 MINUTES No comments. Approval of minutes will take place at the next Join Funders Meeting in January, 2021. TREASURER’S REPORT Balance $2,843.56. All funders have contributed their 2020 annual allocation to the ASSET General Fund. REPORTS Administrative Team Agency Requests for FY21 Services: Last month the ASSET staff put out a survey to agencies to gain a better understanding of the impact COVID-19 has had on ASSET services and agency’s ability to draw down funding. A few expressed a need for additional funding and they were asked to develop a formal proposal to the funders to request www.storycountyasset.org additional support. Raising Readers and Boys and Girls Club submitted such proposals. Raising Reader requested to move funds from one service to another; Boys and Girls Club requested the opportunity to draw their funds down differently than previously allowed when a child is in hybrid mode of learning, effective retroactively to the start of school. UWSC did not approve Raising Readers, but did Boys and Girls Club. The city approved both requests. It is expecte d that more requests will receive before this fiscal year comes to a close. Primary Health Care – Update: The new Ames dental service is only new to Ames, they provide those services in their other clinics. They are currently working with MICA to match the previous services, currently they are making renovations to the space to include dental services. They have made requests from the City, County, and UWSC in order to make these renovations. Specifically they requested the amount of funds that was allocated to MICA for FY21 which was $95,000 from the city and the City Council approved the request. The other funders are entertaining that request as well. The County is still entering into an agreement with them to approve the use of the funds previously allocated to MICA. Volunteers Liaison Reports – Highlights to Share: Mr. Wood shared that he found difficulty identifying the priorities the LSI Family Development and Education service was meeting, but through discussions with Ms. Mundel they were able to identify data in scorecard that spoke to the priorities, but it is not currently included in the report. Liaison Work Team Assignments are available on website! Determines when each volunteer needs to attend the hearings/work session. Ms. Kresse will be sending out a new document that includes both the Liaison assignments and the agencies in each work team. Mid-Year reports will be posted on-before December 15th as Agencies submit them. Excellent resource to review before hearings and work sessions. Provides a snapshot of what has been happening in the agency during this current fiscal year; especially important for understanding impacts of COVID-19 on individual agencies. Hearings and Work Sessions: Mr. Hobson reminded everyone that the hearings will be taking place on Zoom, as will the work sessions. Ms. Rich requested that everyone try their best to be in a position to have their cameras on during the hearings so that the agencies are not talking to black screens; Ms. Schildroth echoed this request as a demonstration of respect to the agency representatives. NEW BUSINESS Update from Central Iowa Community Services – Karla Webb, CICS Operations Officer CICS received 3.2 million dollars in Cares allocations, those are being distributed to providers in our region; must be COVID and mental health/disabilities rel ated. The remaining funds will be returned to the state by January 3rd. Lots of PPE and cleaning supplies, technology, and other resources were the big asks from clients. There was a request from NAMI to purchase a van. Group therapy was also a large request from schools. There are 3 new counties becoming part of the CICS region July 1, 2021, bringing the total up to 14 counties. Cerro Gordo, Webster, Wright. Accessing Scorecard, Work Sessions www.storycountyasset.org Ms. Mundel walked the volunteers through Scorecard, how to access agency data, what to use it for, etc. There was a discussion on keeping all Scorecard data confidential, and all volunteers will be asked to sign a confidentiality agreement when receiving their acce ss to Scorecard. OLD BUSINESS Community Needs Assessment Update Mental health was the number one need identified as needing support. New information on income to understand the impact of COVID-19 on individual’s incomes; this is lead by public health. We are choosing to purchase that as a part of our data. Action steps based on the data from this report are coming soon. ADDITIONAL ITEMS United Way has an annual campaign; to support ASSET you can pay your taxes, shop locally, and contribute to UWSC. If anyone needs a physical copy of the budget book, Ms. Schildroth has extras of the spiral bound. There is also a pdf version this year in Dropbox if you need access to that. Mr. Hobson reminded volunteers how to fill out the spreadsheets after the hearings before the work sessions. INFORMATION/ ANNOUNCEMENTS: Mid-Year Updates Due: December 15, 2020 Agency Hearings: January 6&7, 2021 (via Zoom) Work Sessions: January 11, 13, 14, 2021 (via Zoom) ADJOURNMENT Chair Hobson adjourned the meeting at 6:39pm.