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HomeMy WebLinkAbout~Master - PAC Meeting Minutes 05/05/21PUBLIC ART COMMISSION, CITY OF AMES MEETING MINUTES – May 5, 2021 AMES CITY HALL, HELD VIA ZOOM VIRTUAL MEETING Present: Angie DeWaard (Chair), Penny Adam (Secretary), Erica Briest (Vice-Chair), Karen George (Treasurer), Amanda Gigler, Claire Kruesel, Olivia Madison, Brian Phillips (City Liaison), Paola Sepulveda, Sara Sherman, Elias Simpson, Candace Zwank Absent: Taylor Carlson, Joseph Merchant, Andrew Ward Public Forum / Guests: None present A. Call to Order – Angie DeWaard, Chair, called the meeting to order at 12:03pm. B. Approval of May 5, 2021 Agenda (Angie DeWaard, Chair) Candace Zwank moved and Erica Briest seconded to approve the agenda. The agenda was approved without changes or corrections. C. Approval of April 7, 2021 Minutes (Penny Adam, Secretary) Sara Sherman moved and Olivia Madison seconded to approve the minutes. Minutes were approved without changes or corrections. D. Treasurer’s Report for May 5, 2021 (Karen George, Treasurer) Penny Adam moved and Paola Sepulveda seconded to approve the treasurer’s report. E. Public Forum – No discussion today. F. Chair’s Report and Comments (Angie DeWaard) 1. Sign-up for membership on standing committees; see these updates below in section J. 2. Appointment of chairs of standing committees; see these updates below in section J. G. City of Ames Liaison Comments (Brian Phillips, City Liaison) 1. Artists are being scheduled for AAOSE and getting the works delivered. 2. A decision is needed on the “Crossroads” sculpture. The sculpture selected becomes available May 23, due to this a determination is needed to wait for it or substitute the artist’s similar sculpture “Crossroads 2”. After discussion it is decided to remain with the original “Crossroads” selection; Brian Phillips will update City administration where needed. H. New Business 1. Sign-up for Standing Committees; see these updates below in section J. 2. Appointment of Chairs of Standing Committees; see these updates below in section J. 3. Partnership with COTA – Small Arts Grants, $10,000 available funds a. April 30, 2021 was the application due date with 19 applications submitted. Sara Sherman is meeting with COTA soon to advance this grant review. 4. Arts Capital Grants Update - $200,000 in grants are available from the City of Ames a. An inquiry has been submitted asking how to apply for the $200,000 grant monies available. i. Brian Phillips mentions the criteria needs to be established and published, then the application can be released for submittals from interested parties. ii. A review and evaluation process needs to be determined for the Arts Capital Grant applications; it makes sense to work this in partnership with COTA. Candace Zwank, Sara Sherman, and Penny Adam will be part of this evaluation team; Angie DeWaard will make contacts between PAC and COTA to advance this process. 5. Transformer Cabinet Mural Project Proposal a. Sara Sherman has reviewed the bids received and looked at the products submitted for the installation. Utilizing a variety of vendors may make sense due to the various sizes & kinds of cabinets to be covered. b. Sara Sherman will obtain the map of identified transformer cabinet locations from Angie DeWaard, walk the area to determine which ones to cover, and enlist the new Main Street Director to participate. 6. Storm Drain Intake Artwork a. This project must have an educational aspect, such as watershed or environment; there is a budget of $10K. b. Sara Sherman has been in contact with Liz Calhoun to advance this project and determine which storm drain intake locations may be best to start with. Interesting locations might include the schools in Ames, Campus Town area, Downtown Ames, among other public locations. 7. Revamp / Revise Art in the Parks a. Claire Kruesel is leading the effort to renew this initiative. It is thought larger scale works can be installed in City of Ames parks by working in partnership with parks system manager. b. Further discussion is needed on issuing a Call to Artists, frequency of these installations, funding, and installation locations to list a few. c. A new Art in the Park installation can be in the plaza being planned for the area east of City Hall. Brian Phillips indicates there is time to have an art sculpture worked into the design of the plaza so appropriate water & electricity are included. The contact for PAC within Parks & Rec will be Keith Abraham. Claire Kruesel volunteers to chair PAC’s planning efforts; Angie DeWaard, Elias Simpson, Erica Briest, and Paola Sepulveda will also participate. I. Old Business 1. Celebration Planning: 25th Year of AAOSE & 30th Year of PAC a. Committee for Planning: Olivia Madison (Chair), Sara Sherman, Angie DeWaard, Erica Briest, Claire Kruesel, Elias Simpson. Additional contributors: Kerry Dixon, Heather Johnson, Bob Kindred, Brian Phillips 1. Culminating Event; September 22, 2021 from 4 – 6pm at City Gymnasium 2. Speakers have been approached and agreed to participate in the culminating event; John Haila, (the Mayor), Lynette Pohlman, and Kathy Speck. 3. PAC members can be guides to showcase art installations in City Hall. Paola Sepulveda and the Public Relations Committee will be involved in this. 4. Erica Briest and a representative from The Octagon will work on presenting a tactile workshop. This can potentially be held with Farmers Market or at the Miracle Park shelter; timing and location to be determined. J. Commission Committees, Liaison Reports, and Comments – Committees reflect new assignments made at today’s meeting. 1. Outreach (Olivia Madison and Erica Briest Co-Chairs; Andrew Ward, Angie DeWaard, Candace Zwank, Elias Simpson, Penny Adam) a. Ames Annual Outdoor Sculpture Exhibition (AAOSE) 1. Selections have been approved by City Council. 2. Applicants have been informed of decisions; Carly Watson is working on loan agreements for the selected sculptures. b. Neighborhood Art 1. PAC voted in March to approve the 3 pieces selected by Outreach; these selections are approved by City Council. 2. Purchase agreements have been signed and Carly Watson has issued payment to the artists. 3. Plaques have been ordered from Cyclone Engraving for each sculpture. 4. The sculptures are in storage waiting to be installed in their permanent locations. 2. Public Relations (Paola Sepulveda as Chair; Sara Sherman, Taylor Carlson) a. The following events need participation form PAC members at our booth, all dependent on the current situation with covid. Sara Sherman has sent a sign-up to PAC members. 1. Artwalk in June 2021. PAC needs to reach out to Ames Main Street if we want to participate. 2. Reiman Gardens in July 2021. PAC is registered. 3. The Octagon Art Festival in September 2021. b. Paola Sepulveda requests to be updated as art sculptures are installed so the brochure can be updated. She has a submission date to meet for publishing. c. Marketing for 30th Anniversary celebration as needed. 1. Press releases and social media posts for celebratory events and contests. 3. Collection Management (Angie DeWaard as Chair; Amanda Gigler, Claire Kruesel, Karen George, Olivia Madison) a. City Hall Art Placement Signage, removal & installation. Olivia has been working on this project and is modeling the new labeling after what is in use by the University Museums; attention will be given to current ADA signage specifications for appropriate application. These guidelines will become available for use across the City of Ames. b. PAC Collection Management database system is on-going. c. Olivia Madison is researching the crack at the base of “Balance” and is in communication with Brian Phillips about next steps for repair. d. Dahlquist light features downtown (no action at this time) e. Glowforge laser cutter (no action at this time) K. For the Good of the Order The next PAC meeting is scheduled on Wednesday, June 2, 2021 at 12:00 noon in 135 Ames City Hall (or via Zoom virtual meeting). L. Adjournment (Chair) Angie DeWaard adjourned the meeting at 1:14 pm.