HomeMy WebLinkAbout~Master - September 24, 2024, Regular Meeting of the Ames City Council1.Proclamation for "EcoFair Day," September 28, 2024
2.Proclamation for "Koshu City Day," October 15, 2024
3.Motion approving payment of claims
4.Motion approving Summary of Minutes of Regular City Council Meeting on September 10, 2024,
and Special City Council Meeting on September 17, 2024
5.Motion approving Report of Change Orders for period September 1-15, 2024
6.Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor Licenses:
a. Hy-Vee Food & Drugstore #2, (640 Lincoln Way), Class E Retail Alcohol License
b. Hy-Vee Food Store #1, (3800 W. Lincoln Way), Class E Retail Alcohol License
c. Boulder Tap House, (114 South Duff Avenue), Class C Retail Alcohol License
d. Flipn’ Jacks Pancake House and Eatery, (1520 South Dayton Avenue), Class C Retail
Alcohol License, Pending Dramshop Review
e. Sips & Paddy’s Irish Pub, (126 Welch Avenue), Class C Retail Alcohol with Outdoor
Service
f. Aldi, Inc. #48, (108 South 5th Street), Class B Retail Alcohol Permit
g. Macubana, (116 Welch Avenue), Special Class C Retail Alcohol License
7.Requests from American Campus for Leasing Kickoff Event on September 26, 2024:
a. Motion approving Blanket Vending License
b. Resolution approving closure of Stanton Avenue from Chamberlain Street to a point 225
feet south of the intersection with Chamberlain Street from 3:00 p.m. to 7:00 p.m.
c. Closure of 5 on-street metered parking spaces from 3:00 p.m. to 7:00 p.m.
8.Requests from Ames History Museum for Grand Reopening on October 26, 2024:
a. Motion approving closure of Douglas Avenue from Fifth Street to the alley south of 412
AGENDA
REGULAR MEETING OF THE AMES AREA METROPOLITAN PLANNING
ORGANIZATION (AAMPO) TRANSPORATION POLICY COMMITTEE AND REGULAR
MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS - CITY HALL
SEPTEMBER 24, 2024
NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from
the public during discussion. The Standards of Decorum, posted at the door and
available on the City website, define respectful conduct for public participation. If you
wish to speak, please fill out the form on the tablet outside the door to the Council
Chambers or scan the QR Code to the right to fill out the same form on a personal
device. When your name is called, please step to the microphone, state your name for
the record, and keep your comments brief so that others may have the opportunity to speak.
REGULAR MEETING OF THE AMES CITY COUNCIL**
**The Regular City Council Meeting will immediately follow the meeting of the Ames Area
Metropolitan Planning Organization Transportation Policy Committee.
CALL TO ORDER: 6:00 p.m.
PROCLAMATIONS:
CONSENT AGENDA : All items listed under the Consent Agenda will be enacted by one motion.
There will be no separate discussion of these items unless a request is made prior to the time the
Council members vote on the motion.
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Douglas Avenue
b. Motion approving closure of 8 on-street parking meters from 10:00 a.m. to 10:00 p.m.
c. Resolution approving waiver of parking meter fees and enforcement for Ames History
Museum from 10:00 a.m. to 10:00 p.m.
9.Resolution accepting donation of sculpture for Public Art Inventory
10.Resolution approving and adopting Supplement No. 2024-4 to the Ames Municipal Code
11.Resolution authorizing the Mayor to sign Certificate of Consistency with the City's 2024-2029
CDBG Consolidated Plan on behalf of The Bridge Home and YSS for funding under the State of
Iowa's Continuum of Care Grant Funding Program
12.Resolution approving request to modify the City's FY 2024/25 ASSET contract with Child Serve
13.Resolution to fix a date for public hearing on proposal to enter into a Sewer Revenue Loan and
Disbursement Agreement and to borrow money thereunder in a principal amount not to exceed
$65,185,000
14.Resolution approving preliminary plans and specifications for FY 2024/25 Water Treatment Plant
- Lime Ponds Underdrain Improvements Project, setting October 23, 2024, as bid due date and
November 12, 2024, as date of public hearing and award
15.2024/25 Traffic Signal Program
a. Resolution awarding traffic signal poles purchase to CSLA Iowa, the Iowa Agent for
Millerbernd, of Des Moines, Iowa, in the amount of $59,934.00 for 2024/25 Traffic Signal
Program
b. Resolution approving preliminary plans and specifications for the construction of the
2024/25 Traffic Signal Program, setting October 16, 2024, as the bid due date and October
22, 2024, as the date of Public Hearing
16.Resolution approving award for banking services for First National Bank for Fiscal Years
2024/2025, 2025/2026, and 2026/2027, with a three-year renewal option
17.Resolution awarding contract to HDR Engineering, Inc., of Omaha, NE, for Consultant for Power
Generation Life Assessment, in the amount of $98,000
18.Resolution awarding a contract to Terracon Consultants, Inc., of Des Moines, IA for Concrete and
Geotechnical Testing and Inspection Services for the Water Pollution Control Nutrient Reduction
Facility Modifications Phase I, in the amount of $67,885.00
19.Resolution approving award of contract to New Flyer, of St. Cloud, Minnesota, for purchase of
Articulated Buses for a total not to exceed an amount of $1,967,741
20.Resolution approving award of contract to MHC Kenworth, of Des Moines, Iowa, for CyRide
Reconditioned Replacement Engines for a total cost of $120,829.89
21.Resolution to waive purchasing policy requirement for formal bidding procedures for Valve
Repair and award a contract to Novaspect Inc., of Carol Stream, IL, in the amount of $111,771
(inclusive of sales tax)
22.Resolution approving Change Order No. 1 with HTH Companies, Inc., of Union, MO, for the
Non-Asbestos Insulation and Related Services and Supply Contract at the Power Plant, in the
amount of $90,000
23.Resolution approving Change Order No. 1 with Earth Services & Abatement (ESA) LLC., for
Asbestos Remediation and Related Services and Supply Contract at the Power Plant, in an amount
of $60,000
24.Resolution approving Change Order No. 13 with Henkel Construction Company, of Ames, Iowa
for the Steven L. Schainker Plaza in the amount of $7,296.83 bringing the total contract cost to
$4,604,567.31
25.Resolution accepting the Switchgear Routine Maintenance Services Project at the both the Water
and WPC plants as completed by Tri-City Electric of Ames, IA in the final amount of $80,808
26.Resolution accepting Cooling Tower Blowdown Spray Modification project as completed by
Keller Excavating Inc., of Boone, Iowa, in the amount of $354,894.20
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27.Ames City Auditorium HVAC Replacement Project:
a. Resolution approving final plans and specifications and awarding a contract to Mechanical
Comfort, Inc. of Ames, Iowa in the amount of $1,430,000
b. Motion approving the use of $332,081 from the Council Priorities Capital Fund
28.Resolution awarding contract to Karl Ford of Story City in the amount of $86,932 for two 2025
Ford F150 Lightning crew cab pickups
29.Resolution approving plans and specifications for Mini Pitch Court at Lloyd Kurtz Park (3710
Hyde Ave), setting October 23, 2024, as bid due date and November 12, 2024, as date of public
hearing.
30.Request to Waive Infrastructure Requirements for Dayton Ridge Subdivision located within Rural
Story County
a. Resolution Approving Conditional Waiver
31.Major Site Development Plan Within the Environmentally Sensitive Overlay at 1205 and 1399 S.
Dayton Avenue.
a. Resolution approving Major Site Development Plan
32.Hearing on first amendment to the FY 2024/25 Adopted Budget
a. Resolution amending the fiscal year 2024/25 budget to increase expenditures by
$114,995,065 for carryover amounts from fiscal year 2023/24 and other significant changes
to the fiscal year 2024/25 budget
33.Hearing on Assessments for Snow/Ice Removal:
a. Resolution assessing cost of snow/ice removal and certifying assessments to Story County
Treasurer
34.Hearing on Assessments for Sidewalk Repair/Replacement:
a. Resolution assessing cost of sidewalk repair/replacement and certifying assessments to
Story County Treasurer
35.Second reading of Ordinance relating to Zoning Text Amendment to Planned Unit Development
(PUD) Overlay Standards
36.Third reading and adoption of ORDINANCE NO. 4539 relating to Zoning Text Amendment to
amend the Exception Standards for the Downtown Service Center "DSC" Zoning District
37.Participation with agencies, boards, and commissions:
a. Discover Ames (ACVB)
b. Ames Regional Economic Alliance (AREA)
PUBLIC FORUM : This is a time set aside for comments from the public on topics of City business
other than those listed on this agenda. Please understand that the Council will not take any action on
your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a
future meeting.
FLEET/FACILITIES:
PARKS & RECREATION:
PLANNING AND HOUSING:
HEARINGS:
ORDINANCES:
DISPOSITION OF COMMUNICATIONS TO COUNCIL:
REPORT OF GOVERNING BODY:
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c. Story County Emergency Management Agency (SCEMA)
d. Ames Transit Agency Board of Trustees
COUNCIL COMMENTS:
ADJOURNMENT:
Please note that this agenda may be changed up to 24 hours before the meeting time as provided
by Section 21.4(2), Code of Iowa.
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To:Mayor and City Council
From:City Clerk's Office
Date:September 20, 2024
Subject:Approval of Minutes
Item No. 4
MEMO
Attached are the minutes for the Regular Meeting of the Ames City Council on
September 10, 2024, and Special City Council meeting on September 17, 2024.
ATTACHMENT(S):
C24-0910 Summary.pdf
C24-0917 Summary.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
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SUMMARY OF MINUTES OF THE REGULAR MEETING
OF THE AMES CITY COUNCIL
AMES, IOWA SEPTEMBER 10, 2024
The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 6:00 p.m.
on the 10th day of September 2024, in the City Council Chambers in City Hall, 515 Clark Avenue,
pursuant to law. City Council Members Bronwyn Beatty-Hansen, Gloria Betcher, Amber Corrieri,
Tim Gartin, and Anita Rollins were present. Ex officio Emily Boland was also present.
PROCLAMATION FOR "AMES ART MONTH," SEPTEMBER 2024: Mayor Haila presented
the proclamation to Heather Johnson, Director of the Octagon Arts Center. Ms. Johnson shared how
arts impact the community and business vitality of the community and encouraged the community to
continue to support the arts.
Council Member Rachel Junck entered the meeting at 6:01 p.m.
PROCLAMATION FOR "PRIDEFEST DAY," SEPTEMBER 14, 2024: Mayor Haila presented
the proclamation to Library Director Sheila Schofer, and representatives from Ames Pride nicci port
and Katie Tschopp.
CONSENT AGENDA: Council Member Gartin requested to pull Item No. 12.
Moved by Betcher, seconded by Rollins, to approve the Consent Agenda less Item No. 12.
3. Motion approving payment of claims
4. Motion approving Summary of Minutes of Regular City Council Meeting on August 27, 2024,
and Special City Council Meeting on September 3, 2024
5. Motion approving Report of Change Orders for period August 16-31, 2024
6. Motion approving Ownership Updates for Class E Retail Alcohol License - Cyclone Liquors,
Class E Retail Alcohol License
7. Motion approving Ownership Updates for Class C Retail Alcohol License - Texas Roadhouse,
519 South Duff Avenue
8. Motion approving New 5-Day License (September 29 - October 3, 2024) for Special Class C
Retail Alcohol License with Outdoor Service - Mucky Duck Pub, 2500 Duff Avenue, Pending
Dramshop Review
9. Motion approving new Class E Retail Alcohol License - Lalo's Liquor Store, 809 Wheeler
Street, Suite 105
10. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor
Licenses:
a. Kum & Go #0217, (3111 South Duff Avenue), Class E Retail Alcohol License
b. Hy-Vee #1 Clubroom, (3800 West Lincoln Way), Class C Retail Alcohol License with
Catering Privilege, Pending Dramshop Review
c. AJ’s Ultra Lounge, (2401 Chamberlain Street), Class C Retail Alcohol License with
Outdoor Service
d. Rinconcito Hispano Tienda y Taqueria, (823 Wheeler Street, Suite 1), Class C Retail
Alcohol License
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11. Motion setting December 17, 2024, as Regular City Council meeting and canceling City
Council meeting on December 24, 2024
12. Motion accepting the Bike and Pedestrian Master Plan and Wayfinding Guide
13. RESOLUTION NO. 24-478 setting September 24, 2024, as date of public hearing for first
amendment to FY 2024/25 Adopted Budget
14. RESOLUTION NO. 24-479 approving the Federal Funding Agreement for the 2023/24
Airport Improvements Program (Wildlife Fence) project
15. RESOLUTION NO. 24-480 approving Electrical Easement Agreement with Iowa State
University for CYTown Development Area - Phase II
16. RESOLUTION NO. 24-481 approving Water and Sanitary Sewer Utility Easement Agreement
with Iowa State University for CYTown Development Area - Phase II
17. RESOLUTION NO. 24-482 awarding Rural Electric Supply Cooperative (RESCO) of
Ankeny, Iowa for the purchase of single phase overhead transformers and single and three
phase pad mounted transformers in the amount of $225,631.97
18. RESOLUTION NO. 24-483 approving preliminary plans and specifications for the 2023/24
Ames Plan 2040 Sanitary Sewer Extension (S 500th Avenue County Line Road) project,
setting October 16, 2024, as the bid due date and October 22, 2024, as the date of Public
Hearing
19. RESOLUTION NO. 24-484 approving Change Order No. 1 with Carrico Aquatic Resources
Inc., of Oelwein, IA, for additional pool chemicals in the amount of $11,911.25
20. RESOLUTION NO. 24-485 approving Change Order No. 1 for the 2021/22 Concrete
Pavement Improvements (24th Street and Stange Road) in the amount of $124,614
21. RESOLUTION NO. 24-486 approving the rapid needs purchase for repairs to the 161 KV
electric transmission line Change Order No. 2, in the amount of $67,546.17
22. RESOLUTION NO. 24-487 approving partial completion of public improvements and
reducing financial security on file for Scenic Valley 7th Addition to $200,097
23. RESOLUTION NO. 24-488 approving completion of all public improvements required as a
condition for approval of the final plat of Scenic Valley 5th Addition and releasing financial
security in full
24. RESOLUTION NO. 24-489 accepting the South 16th Street Improvements project as
completed by Con-Struct Inc. of Ames, Iowa in the amount of $4,117,906.66
25. Phasing Plan Amendment and Final Plat for The Bluffs at Dankbar Farms, Third Addition
a. RESOLUTION NO. 24-490 approving amended PRD Phasing Plan
b. RESOLUTION NO. 24-491 accepting Financial Security for Public Improvements
c. RESOLUTION NO. 24-492 approving Final Plat
Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the Mayor,
and hereby made a portion of these Minutes.
BIKE AND PEDESTRIAN MASTER PLAN AND WAYFINDING GUIDE: Council Member
Gartin and Council Member Beatty-Hansen shared their excitement for the project.
Moved by Gartin, seconded by Beatty-Hansen, to accept the Bike and Pedestrian Master Plan and
Wayfinding Guide.
Vote on Motion: 6-0. Motion declared carried unanimously.
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Moved by Beatty-Hansen, seconded by Gartin, to request a memo from staff on action steps for the
Bike and Pedestrian Master Plan and Wayfinding Guide and a timeline of when those may be
implemented.
Vote on Motion: 6-0. Motion declared carried unanimously.
PUBLIC FORUM: Mayor Haila opened the Public Forum.
Richard Deyo, 505 8th Street #2, Ames, shared his past experience with a local business.
Colby Clark, 617-621 Douglas Avenue, Ames, thanked the City Council for beginning the
conversation around how to assist the unhoused in the community.
Mayor Haila closed the Public Forum when no one else came forward to speak.
FITCH FAMILY INDOOR AQUATIC CENTER PROJECT UPDATE AND
CONSTRUCTION ERRORS: Director of Parks and Recreation Keith Abraham, joined by Troy
Turner of Story County Construction and Brad Rodenburg of RDG Planning and Design, presented
an update on the project and answered questions from the City Council.
CARR PARK AGILITY COURSE PROJECT: Parks and Facilities Superintendent Joshua
Thompson presented the Council Action Form (CAF).
Moved by Rollins, seconded by Junck, to adopt RESOLUTION NO. 24-493 approving revisions and
reallocation of funds to the Carr Park Agility Course Project.
Roll Call Vote: 6-0. Resolution declared carried unanimously, signed by the Mayor, and made a portion
of these Minutes.
GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2024A: Director of
Finance Corey Goodenow and Susanne Gerlach, of PFM, presented the bids received and reported
that the City was able to receive good rates. She shared that PFM recommended award of the bonds.
Mayor Haila opened and closed the Public Input when no one came forward to speak.
Moved by Betcher, seconded by Gartin, to adopt RESOLUTION NO. 24-494 authorizing and
approving Loan Agreement, providing the sale and issuance of General Obligation Corporate Purpose
Bonds, Series 2024A, and providing for the levy of taxes to pay the same.
Roll Call Vote: 6-0. Resolution declared carried unanimously, signed by the Mayor, and made a portion
of these Minutes.
PURCHASE OF TWO 2025 FORD F150 LIGHTNING PICKUPS: Sustainability Coordinator
Nolan Sagan presented the CAF.
Mayor Haila opened and closed the Public Input when no one came forward to speak.
Moved by Junck, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 24-495 awarding contract
to Karl Ford of Story City in the amount of $86,932 for two 2025 Ford F150 Lightning pickups.
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Roll Call Vote: 6-0. Resolution declared carried unanimously, signed by the Mayor, and made a portion
of these Minutes.
DOWNTOWN FACADE GRANT CHANGES FOR REAR FAÇADE AND MAINTENANCE:
Director of Planning and Housing Kelly Diekmann and Planner Benjamin Campbell presented the
staff report.
Mayor Haila opened the Public Input.
Ellyn Grimm, 1931 Polk Drive, Ames, provided suggestions to improve the proposed revisions to the
Downtown Façade Grant.
Chuck Winkleblack, 105 S. 16th Street, Ames, raised concerns with the ease of acquiring letters of
compliance, and encouraged the City Council to give serious thought to the suggestions made by Ms.
Grimm.
Mayor Haila closed the Public Input when no one else came forward to speak.
Moved by Betcher, seconded by Corrieri, to direct staff to prepare updated Façade program documents
for City Council approval at a future meeting.
Vote on Motion: 6-0. Motion declared carried unanimously.
REQUEST FOR PARTIAL WAIVER OF PAVING FOR 700 FEET OF CEDAR LANE
RELATED TO THE ANSLEY DEVELOPMENT: Director Diekmann reviewed the history of the
item.
Mayor Haila opened the Public Input.
Steve Burgason, Ansley Development, spoke in favor of the City assisting with the paving costs, and
provided an overview of the unexpected costs incurred to manage stormwater runoff in the
development.
Mayor Haila closed the Public Input when no one else came forward to speak.
Moved by Beatty-Hansen, seconded by Corrieri, to direct staff to develop a Development Agreement
for City Responsibility to Complete Paving of the 700 Feet of Cedar Lane, rather than the Developer.
Roll Call Vote: 6-0. Motion declared carried unanimously.
REQUEST FOR ACCEPTANCE OF FIRST SPECULATIVE BUILDING IN NORTH
DAYTON TIF DISTRICT WITH NO PENALTY FOR DELAYED COMPLETION: Director
Diekmann presented the CAF.
Moved by Corrieri, seconded by Betcher, to direct staff to cancel the issuance of $15,000 penalty for
the first speculative building and accept the Developer's building as a complete shell building at this
time, and for staff to verify that future construction of required speculative buildings be weather tight
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with completed windows, doors, garage doors, siding and roofing consistent with an approved site
development plan for the building.
Vote on Motion: 6-0. Motion declared carried unanimously.
HEARING ON 2024/25 SHARED USE PATH MAINTENANCE CONTRACT 2 (STUART
SMITH PARK AND STATE AVENUE): Mayor Haila opened and closed the Public Hearing when
no one came forward to speak.
Moved by Betcher, seconded by Rollins, to accept report of bids.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Rollins, seconded by Betcher, to adopt RESOLUTION NO. 24-496 approving final plans
and specifications and awarding contract to TK Concrete, Inc. of Pella, Iowa, in the amount of
$106,664.90.
Roll Call Vote: 6-0. Resolution declared carried unanimously, signed by the Mayor, and made a portion
of these Minutes.
HEARING ON 2024/25 WATER SYSTEM IMPROVEMENTS PROGRAM (N RUSSELL
AVENUE - LINCOLN WAY TO N 2ND STREET): Mayor Haila opened and closed the Public
Hearing when no one came forward to speak.
Moved by Betcher, seconded by Corrieri, to accept report of bids.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Rollins, seconded by Betcher, to adopt RESOLUTION NO. 24-497 approving final plans
and specification and awarding contract to Iowa Water & Waste System, LLC of Ames, Iowa in the
amount of $104,910.50.
Roll Call Vote: 6-0. Resolution declared carried unanimously, signed by the Mayor, and made a portion
of these Minutes.
HEARING ON AMES CITY AUDITORIUM HVAC REPLACEMENT PROJECT: Mayor
Haila opened and closed the Public Hearing when no one came forward to speak.
Moved by Gartin, seconded by Beatty-Hansen, to accept report of bids and delay the award to provide
staff additional time for review.
Vote on Motion: 6-0. Motion declared carried unanimously.
HEARING ON ZONING TEXT AMENDMENT TO PLANNED UNIT DEVELOPMENT
(PUD) OVERLAY STANDARDS: Mayor Haila announced that an amendment would be made to
Sec. 29.1114(a)(6) to read “façade OR the front entry is…” by the Legal Department.
Mayor Haila opened and closed the Public Hearing when no one came forward to speak.
Moved by Betcher, seconded by Gartin, to pass on first reading of an Ordinance on a Zoning Text
Amendment to Planned Unit Development (PUD) Overlay standards, as amended.
Roll Call Vote: 6-0. Motion declared carried unanimously.
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SECOND READING OF ORDINANCE RELATING TO ZONING TEXT AMENDMENT TO
AMEND THE EXCEPTION STANDARDS FOR THE DOWNTOWN SERVICE CENTER
"DSC" ZONING DISTRICT: Moved by Rollins, seconded by Betcher, to pass on second reading
of an Ordinance relating to the Exception Standards for the Downtown Service Center “DSC” Zoning
District.
Roll Call Vote: 6-0. Motion declared unanimously.
DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there were six
items for consideration.
The first item was from Dan Culhane and Chris Nelson of the Ames Regional Economic Alliance
requesting infrastructure extension at the Teller Avenue Interchange.
Moved by Gartin, seconded by Betcher, to refer to the City Manager for a memo.
Vote on Motion: 6-0. Motion declared carried unanimously.
A report on Cyclone Welcome Weekend from Chief of Police Geoff Huff was included for information
only.
Next, an email from Jennifer Harris regarding concerns with the property at 913 Carroll Avenue was
considered.
Moved by Beatty-Hansen, seconded by Corrieri, to request the City Manager reach out to the
constituent.
Vote on Motion: 6-0. Motion declared carried unanimously.
Bob Haug’s email with requests to assess Waste Management Costs was the next item to be
considered.
Moved by Rollins, seconded by Corrieri, to request staff thank him for expressing his ideas and update
the resident on the on the status of the Waste to Energy project.
Vote on Motion: 6-0. Motion declared carried unanimously.
Then, a memo on Liquor License for Premises in Residential Areas from Assistant Attorney Jane
Chang was noted to be for information only.
The final item was a memo from Director Diekmann regarding a request for waiver of Infrastructure
Installation for Dayton Ridge Subdivision.
Moved by Junck, seconded by Betcher, to place the item on a future agenda.
Vote on Motion: 6-0. Motion declared carried unanimously.
REPORT OF GOVERNING BODY: There were no new community meetings attended since the
last meeting of the City Council.
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COUNCIL COMMENTS: The Mayor and Council Members reported on various meetings attended,
upcoming meetings, community events, and items of interest.
ADJOURNMENT: Moved by Beatty-Hansen, seconded by Rollins, to adjourn the meeting at 8:41
p.m.
Vote on Motion: 6-0. Motion declared carried unanimously.
_____________________________ _____________________________
Grace Bandstra, Deputy City Clerk John A. Haila, Mayor
_____________________________
Renee Hall, City Clerk
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SUMMARY OF MINUTES OF THE SPECIAL MEETING
OF THE AMES CITY COUNCIL
AMES, IOWA SEPTEMBER 17, 2024
The Special Meeting of the Ames City Council was called to order by Mayor John Haila at 5:59
p.m. on the 17th day of September, 2024, in the City Council Chambers in City Hall, 515 Clark
Avenue, pursuant to law. Present were Council Members Bronwyn Beatty-Hansen, Gloria Betcher,
Amber Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins. Ex officio Emily Boland was absent.
CONSENT AGENDA: Moved by Corrieri, seconded by Betcher, to approve the consent agenda.
1. RESOLUTION NO. 24-498 approving roadway easement with Iowa State University for
South 16th Street reconstruction and widening projects subject to Board of Regents
approval
Roll Call Vote: 6-0. Resolution declared carried unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
DOWNTOWN MASTER PLAN CITY COUNCIL INPUT WORKSHOP: Past President of
the Ames Main Street Board of Directors Sam Stagg introduced Travis Toliver as the new
Executive Director of Ames Main Street and Vice President of Downtown Development with the
Ames Regional Economic Alliance (AREA). Executive Director Toliver introduced Ames Main
Street Board President Nicole Rasmussen and Andrew Dresdner of Bolton & Menk as the
consultant for the project. Past President Stagg provided an overview of the history of visioning
efforts and Consultant Dresdner explained the current process before leading the City Council in
discussion about its vision for the future of Downtown Ames.
COUNCIL COMMENTS: The Mayor and City Council Members reported on various events
attended, upcoming meetings, community events, and items of interest.
ADJOURNMENT: Moved by Gartin, seconded by Betcher, to adjourn the meeting at 7:53 p.m.
Vote on Motion: 6-0. Motion declared carried unanimously.
__________________________________ ____________________________________
Jeramy Neefus, Principal Clerk John A. Haila, Mayor
__________________________________
Renee Hall, City Clerk
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To:Mayor & City Council
From:City of Ames Purchasing Division
Date:September 20, 2024
Subject:Report of Contract Change Orders
Item No. 5
MEMO
The Report of Change Orders for period September 1-15, 2024, is attached for your
review and consideration.
ATTACHMENT(S):
Change Order Report - September 1-15, 2024.docx
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
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REPORT OF
CONTRACT CHANGE ORDERS
Department
General Description
of Contract
Contract
Change
No.
Original Contract
Amount Contractor/ Vendor
Total of Prior
Change Orders
Amount this
Change Order
Change
Approved By
Purchasing
Contact
(Buyer)
Electric
Services
Cable for Electric Inventory 1 $69,453.27 RESCO $0.00 $37.02 C. Spence JB
Fleet/Facilities Fiber, Security, & Sound
Installation for Ames
Downtown Plaza
1 $51,696.00 Communications
Innovators, Inc.
$0.00 $3,546.35 C. Mellies KS
Public Works 2023/24 Asphalt Pavement
Improvements-Program 1
(Curtiss, Marston,
Roosevelt, Phoenix)
1 $1,764,990.07 Manatts, Inc $0.00 $(-444.00)T. Peterson KS
Public Works 2023/24 Asphalt Pavement
Improvements-Program 1
(Curtiss, Marston,
Roosevelt, Phoenix)
2 $1,764,990.07 Manatts, Inc.$(-444.00)$23,047.25 J. Joiner KS
Fleet/Facilities Ames City Hall Interior
Updates
4 $108,082.00 Phillips Floors $7,008.00 $13,687.00 C. Mellies AM
$$$
Period:1st – 15th
16th – End of Month
Month & Year:September 2024
For City Council Date:September 24, 2024
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To:Mayor John Haila and Ames City Council Members
From:Lieutenant Mike Arkovich, Ames Police Department
Date:September 5, 2024
Subject:Beer Permits & Liquor License Renewal Reference City Council Agenda
Item No. 6
MEMO
The following licenses are eligible for renewal:
a. Hy-Vee Food & Drugstore #2, (640 Lincoln Way), Class E Retail Alcohol License
b. Hy-Vee Food Store #1, (3800 W. Lincoln Way), Class E Retail Alcohol License
c. Boulder Tap House, (114 South Duff Avenue), Class C Retail Alcohol License
d. Flipn’ Jacks Pancake House and Eatery, (1520 South Dayton Avenue), Class C
Retail Alcohol License, Pending Dramshop Review
e. Sips & Paddy’s Irish Pub, (126 Welch Avenue), Class C Retail Alcohol with
Outdoor Service
f. Aldi, Inc. #48, (108 South 5th Street), Class B Retail Alcohol Permit
g. Macubana, (116 Welch Avenue), Special Class C Retail Alcohol License
A review of Police records for the past 12 months found no liquor law violations for Hy-
Vee Food and Drugstore #2, Hy-Vee Food Store #1, Boulder Tap House, Flipn’ Jacks
Pancake House and Eatery, Aldi, Inc #48, and Macubana. The Police Department
recommends the license renewal for these businesses.
A review of Police records for the past 12 months found three on-premise violations with
two of those being fake ID related for Sips. During the same time Paddy’s had two on-
premise violations with one being fake ID related. Sips and Paddy’s both passed multiple
compliance checks over the last 12 months. The Police Department will encourage
these establishments to continue to utilize tools to better identify patrons and check IDs,
attend ID training, IPACT training, and conduct their own compliance checks. The Police
Department will continue to monitor these establishments by conducting foot patrols,
compliance checks, and evaluating their safeguards. The Police Department recommends
the license renewal for this business.
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
16
ITEM #:7
DATE:09-24-24
DEPT:ADMIN
SUBJECT:REQUESTS FROM AMERICAN CAMPUS FOR LEASING KICKOFF EVENT
ON SEPTEMBER 26, 2024
COUNCIL ACTION FORM
BACKGROUND:
Campustown Student Apartments is proposing to host a celebration for current and future tenants from
4:00 p.m. to 6:00 p.m. on Thursday, September 26. This Leasing Kickoff will consist of carnival
games, food, and music. It will be open to the public. To facilitate this event, Campustown Apartments
has requested the following for Thursday, September 26:
Closure of Stanton Avenue from Chamberlain Street to a point 225 feet south of the intersection
with Chamberlain Street from 3:00 p.m. to 7:00 p.m.
Closure of 5 on-street metered parking spaces 3:00 p.m. to 7:00 p.m. on ($3.75 loss to the
Parking Fund)
A blanket Vending License ($50 license fee)
Staff has discussed safety considerations in detail with the event organizer including the need to limit
the number of attendees to a manageable size. Organizers expect approximately 250 attendees.
Organizers have provided staff with an Emergency Safety Plan. Staff has also been informed that no
alcohol will be permitted at this event. Organizers will be billed the cost of the Vending License and the
lost parking meter revenue.
A letter of support has been provided by the Ames Chamber of Commerce. Most of the affected
residents are in buildings owned by the event organizer. Organizers indicate that they will go door-to-
door with event information in the affected area.
ALTERNATIVES:
1. Approve the requests from Campustown Student Apartments, as indicated above.
2. Do not approve the requests.
CITY MANAGER'S RECOMMENDED ACTION:
The event will take place during daylight hours and will not involve alcohol. Additionally, the Ames
Chamber of Commerce is supporting this event. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1, as described above.
ATTACHMENT(S):
Leasing Kickoff Application - CC.pdf
AMS Letter of Support - Campustown Leasing Kickoff Event.pdf
17
18
19
Travis Toliver, IOM
Executive Director
travis@amesalliance.com
304 Main Street, Ames, IA 50010 | 515.233.3472 | AmesDowntown.org
Ames Main Street advances and promotes Downtown Ames as the heart of the Ames community.
September 16, 2024
Re: Letter of Support
To Whom It May Concern:
This letter is in support of Campustown hosting a leasing kickoff event for students and
residents within the Campustown area next to the Iowa State University campus.
Organizers expect to draw a crowd of 250-300 people over the course of the event (not there
all there at once) of primarily college students. However, this event is open to the public for
anyone to attend.
The kickoff will bring many ISU students to the Campustown area and help draw attention to
businesses in the district, as well as some others around the Ames area that they may not
have otherwise known about.
Each vendor who attends will also be highlighted on their social media pages providing
vendors with further exposure to over 1,000 residents and the college student crowd.
We believe this event not only provides a great opportunity for business to get their name
out there, as there are no fees to participate, but also helps to establish the Campustow n
district as a center for fun student activities next to campus.
If you have any question or want more information, you are welcome to reach out to Ashley
Bartleson or Michael Van Der Heyden both with Campustown Leasing, 515-598-9000 or
www.isucampustown.com.
Respectfully,
Travis Toliver, IOM
20
ITEM #:8
DATE:09-24-24
DEPT:ADMIN
SUBJECT:REQUESTS FROM AMES HISTORY MUSEUM FOR GRAND REOPENING
ON OCTOBER 26, 2024
COUNCIL ACTION FORM
BACKGROUND:
The Ames History Museum (AHM) has recently completed an expansion project at 416 Douglas
Avenue and is hosting a Grand Reopening to celebrate on October 26, 2024. Event organizers have
stated that most activities will take place inside the museum, with classic cars parked outside with lights
and recorded music playing to attract visitors. The event is open to the public and includes giveaways,
refreshments, and tours of the new space. Organizers are expecting 500 people to attend. In order to
facilitate this event, the following have been requested:
Closure of Douglas Avenue from Fifth Street to the alley south of 412 Douglas Avenue
Closure of 8 metered parking spaces from 10:00 a.m. to 10:00 p.m.
The closure of the metered parking spaces will result in an estimated loss of $16.00 to the Parking Fund,
which AHM is requesting to waive. The Council’s policy regarding parking waivers is to consider
requests such as this one on a case-by-case basis, as opposed to requiring reimbursement for lost
parking revenue. Lost parking revenue is only required to be reimbursed under this policy when the
parking waiver is district-wide. The adopted FY 2024/25 Budget contains $10,000 in the Hotel/Motel
Tax Fund for requests such as this. Therefore, if approved by Council, staff will transfer the $16 from
the Hotel/Motel Tax Fund to the Parking Fund.
ALTERNATIVES:
1. Approve the requests from AHM, including the waiver of fees.
2. Approve the requests but require reimbursement for lost parking revenue.
3. Deny the requests.
CITY MANAGER'S RECOMMENDED ACTION:
The AHM Grand Reopening provides an opportunity to attract visitors to downtown Ames. The
events include family friendly activities and will draw the public to the recently expanded AHM.
Given the small dollar amount and number of parking spaces involved, staff believes it is
reasonable to waive the parking fees for this event. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1 as described above.
ATTACHMENT(S):
AHM Grand Reopening.pdf
AMS Letter of Support - Ames History Museum Grand Reopening Event.pdf
AHM Grand Reopening - Letter to Council - Parking Fees Waived.pdf
21
22
23
Travis Toliver, IOM
Executive Director
travis@amesalliance.com
304 Main Street, Ames, IA 50010 | 515.233.3472 | AmesDowntown.org
Ames Main Street advances and promotes Downtown Ames as the heart of the Ames community.
September 16, 2024
Re: Letter of Support
To Whom It May Concern:
This letter is in support of the Ames Historic Museum and its plans for a grand reopening on
Saturday, October 26 from 12 noon to 8pm.
The event will include a behind-the-scenes tours of the newly expanded museum,
refreshments, and family-friendly activities for all.
The AHM would like to close Douglas Avenue between 5th Street and the alley, in front of the
museum, to serve as an entrance for the event, with classic cars an d activities on the street.
Ames Main Steet fully supports this event and the organization’s plans to close Douglas Ave.
If you should have any questions or would like more information, you are welcome to contact
Casie Vance, Executive Director of the Ames Historic Museum at 515-232-2148 or at
director@ameshistory.org.
Respectfully,
Travis Toliver, IOM
24
September 16, 2024
Mayor Haila & Ames City Council
Ames City Hall
515 Clark Ave.
Ames, IA 50010
Mayor Haila and City Council Members,
Ames History Museum plans to host a grand reopening event on Saturday, October 26
from noon to 8:00 pm. Additional information about the event can be found on the
special event application submitted.
We request a waiver of fees for eight parking meters for the event. Thank you for your
consideration of this request and continued support of Ames History Museum.
Sincerely,
Casie Vance
Executive Director
25
ITEM #:9
DATE:09-24-24
DEPT:ADMIN
SUBJECT:ACCEPTANCE OF SCULPTURE INTO PUBLIC ART INVENTORY
COUNCIL ACTION FORM
BACKGROUND:
The Public Art Commission (PAC) is responsible for the administration of the City's public art
inventory. At its meeting on August 6, 2024, PAC approved a motion recommending that the City
Council approve the accession of a sculpture presently located at 1418 Clark Avenue into the
Public Art Inventory. The sculpture is a series of 16 stone blocks arranged in a humanoid shape (see
attached photos).
The house at 1418 Clark Avenue was recently purchased, and the new property owners have offered to
donate the sculpture to the City. PAC has expressed desire to locate the sculpture within Brookside
Park.
ALTERNATIVES:
1. Accept the donation of the stone sculpture located at 1418 Clark Avenue into the City's Public Art
Inventory.
2. Do not accept the donation.
3. Refer this item back to staff or the Public Art Commission for further information.
CITY MANAGER'S RECOMMENDED ACTION:
The Public Art Commission has evaluated the sculpture at 1418 Clark Avenue and has
determined it would be desirable to incorporate it into the City's art collection. The property
owners have expressed a willingness to donate it to the City. Therefore, it is the recommendation of
the City Manager that the City Council adopt Alternative No. 1, as outlined above.
ATTACHMENT(S):
Sculpture Photo 1.jpg
Sculpture Photo 2.jpg
26
27
28
To:Mayor & City Council
From:Andrea Whitt, Legal Secretary
Date:September 20, 2024
Subject:September Code Supplement
Item No. 10
MEMO
Attached and presented for adoption is the Resolution for Supplement No. 2024-4 to the
Ames Municipal Code.
ATTACHMENT(S):
RESOLUTION Supplement 2024-4.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
29
RESOLUTION NO. ______
RESOLUTION APPROVING AND ADOPTING
SUPPLEMENT NO. 2024-4 TO THE AMES MUNICIPAL CODE
BE IT RESOLVED, by the City Council for the City of Ames, Iowa, that in accordance
with the provisions of Section 380.8 Code of Iowa, a compilation of ordinances and amendments
enacted subsequent to the adoption of the Ames Municipal Code shall be and the same is hereby
approved and adopted, under date of October 1, 2024, as Supplement No. 2024-4 to the Ames
Municipal Code.
Adopted this day of , 2024.
___________________________
John A. Haila, Mayor
Attest:
_______________________________
Renee Hall, City Clerk
30
ITEM #:11
DATE:09-24-24
DEPT:P&H
SUBJECT:RESOLUTION AUTHORIZING THE MAYOR TO SIGN CERTIFICATE OF
CONSISTENCY WITH THE CITY'S 2024-2029 CDBG CONSOLIDATED PLAN
ON BEHALF OF THE BRIDGE HOME AND YSS FOR FUNDING UNDER THE
STATE OF IOWA'S CONTINUUM OF CARE GRANT FUNDING PROGRAM
COUNCIL ACTION FORM
BACKGROUND:
For the 2024-25 program year, The Bridge Home and YSS need City approval to continue
receiving funding from the Iowa Balance of State Continuum of Care Application through the
Iowa Finance Authority (IFA). Their program applications must align with the City’s goals in the
current 2024-2029 Consolidated Plan to be approved.
The Bridge Home is seeking to renew its agreement with IFA for approximately $288,296 in grant
funds to continue administering its Permanent Supportive Housing (PSH) program that will
cover the Ames/Story County Service Area. The PSH funds will be used to assist clients with rental
assistance, client transportation, case management, other supportive services, and program
administration. The Bridge Home anticipates 45% of these grant funds ($129,733) will be used in Ames
alone. The Bridge Home is also seeking additional state Permanent Supportive Housing Grant
funds in the amount of $406,000 to provide assistance to chronically homeless adults and families
to cover housing costs, case management, and other supportive services at their newly
constructed Hope and a Home Program facility in Ames, thereby 100% of the additional funds will
be for Ames residents.
YSS is seeking to renew its agreement with IFA for approximately $200,889 to continue
administering their Youth Transition Housing Services Project for Transitional-Aged Youth
(TAY) for pregnant and parenting individuals, specifically in the Two Rivers Region. This grant
will continue to help fill a gap in funding for their participants who are single/parenting/pregnant youth
in the region. YSS will have the only youth-focused programming in the balance of the state to meet
their special population needs. Of the $200,889, YSS anticipates that $150,667 (75%) would be used in
Ames/Story County.
As part of the goals and priorities outlined in the City's 2024-29 Consolidated Plan, one of the high-
priority needs is to address and provide services to our homeless youth, homeless individuals and
families, and other low-income household populations by reducing their cost burden to access housing
and provide other essential services. The Plan also indicates the need for area human services agencies
to apply for other state and federal funds to help cover the gap that CDBG and ASSET funds cannot
cover.
Two Certificates of Consistency for The Bridge Home and one for YSS are attached for City
Council review and approval. They must be submitted to the Iowa Balance of State Continuum of
Care Application for program funding by September 27, 2024.
31
ALTERNATIVES:
1. Authorize the Mayor to sign the Certificate of Consistency for The Bridge Home and YSS to
receive Iowa Balance of State Continuum of Care Grant funding.
2. Do not authorize the Mayor to sign the Certificate of Consistency on behalf of The Bridge Home
and YSS to receive Iowa Balance of State Continuum of Care Grant funding.
CITY MANAGER'S RECOMMENDED ACTION:
It is important for local non-profit organizations to seek additional funding opportunities from
state and federal resources in order to have a greater impact on the needs of the homeless,
chronically homeless, and low-income households in our community that cannot be accomplished
with only local funding. The proposed programming is also consistent with the City’s 2024-29
CDBG Consolidated Plan. It is therefore the recommendation of the City Manager that the City
Council adopt Alternative #1, as described above.
ATTACHMENT(S):
Certificate of Consistency-The Bridge Home.pdf
Certificate of Consistency-The Bridge Home--225 S. Kellogg.pdf
Certificate of Consistency-YSS.pdf
32
form HUD-2991
Public Reporting Burden Statement: This collection of information is estimated to average 3 hours per response, including the time for reviewing
instructions, searching existing data sources, gathering, and maintaining the data needed, and completing and reviewing the c ollection of the
requested information. Comments regarding the accuracy of this burden estimate and any suggestions for reducing this burden can be sent to: U.S.
Department of Housing and Urban Development, Office of the Chief Data Officer, R, 451 7th St SW, Room 8210, Washin gton, DC 20410-5000. Do
not send completed forms to this address. This agency may not conduct or sponsor, and a person is not required to respond to, a collection of
information unless the collection displays a valid OMB control number. This agency is authorized to collect this information under Section 102 of the
Department of Housing and Urban Development Reform Act of 1989. The information you provide will enable HUD to carry out its responsibilities
under this Act and ensure greater accountability and integrity in the provision of certain types of assistance administered by HUD. This information
is required to obtain the benefit sought in the grant program. Failure to provide any required information may delay the proc essing of your
application and may result in sanctions and penalties including of the administrative and civil money penalties specified under 24 CFR §4.38. This
information will not be held confidential and may be made available to the public in accordance with the Freedom of Informati on Act (5 U.S.C.
§552). The information contained on the form is not retrieved by a personal identifier, therefore it does not meet the thresh old for a Privacy Act
Statement.
I/We, the undersigned, also certify under penalty of perjury that the information provided below is true, correct, and accura te.
Warning: Anyone who knowingly submits a false claim or makes a false statement is subject to criminal and/or civil penalties,
including confinement for up to 5 years, fines, and civil and administrative penalties (18 U.S.C §§ 287, 1001, 1010, 1012, 10 14; 31
U.S.C. § 3729, 3802; 24 CFR § 28.10(b)(iii)).
I/We, the undersigned, certify that the proposed activities/projects in the application are consistent with the jurisdiction’s current,
approved Consolidated Plan. (Complete the fields below.)
Applicant Name:
Project Name:
Location of the Project:
Name of the Federal Program to which the applicant is applying:
Name of Certifying Jurisdiction:
Certifying Official of the Jurisdiction
Name:
Title:
Signature: Date:
Certification of Consistency with the
Consolidated Plan
U.S. Department of Housing and
Urban Development
OMB Number. 2501-0044
Expiration Date: 2/28/2027
Shelter Housing Corporation, dba The Bridge Home
The Bridge Home Permanent Supportive Housing
225 S. Kellogg Avenue, Ames, Iowa 50010; Two Rivers Coordinated Services Region
HUD CoC
City of Ames, Iowa
John A. Haila
Mayor
33
form HUD-2991
Public Reporting Burden Statement: This collection of information is estimated to average 3 hours per response, including the time for reviewing
instructions, searching existing data sources, gathering, and maintaining the data needed, and completing and reviewing the c ollection of the
requested information. Comments regarding the accuracy of this burden estimate and any suggestions for reducing this burden can be sent to: U.S.
Department of Housing and Urban Development, Office of the Chief Data Officer, R, 451 7th St SW, Room 8210, Washin gton, DC 20410-5000. Do
not send completed forms to this address. This agency may not conduct or sponsor, and a person is not required to respond to, a collection of
information unless the collection displays a valid OMB control number. This agency is authorized to collect this information under Section 102 of the
Department of Housing and Urban Development Reform Act of 1989. The information you provide will enable HUD to carry out its responsibilities
under this Act and ensure greater accountability and integrity in the provision of certain types of assistance administered by HUD. This information
is required to obtain the benefit sought in the grant program. Failure to provide any required information may delay the proc essing of your
application and may result in sanctions and penalties including of the administrative and civil money penalties specified under 24 CFR §4.38. This
information will not be held confidential and may be made available to the public in accordance with the Freedom of Informati on Act (5 U.S.C.
§552). The information contained on the form is not retrieved by a personal identifier, therefore it does not meet the thresh old for a Privacy Act
Statement.
I/We, the undersigned, also certify under penalty of perjury that the information provided below is true, correct, and accura te.
Warning: Anyone who knowingly submits a false claim or makes a false statement is subject to criminal and/or civil penalties,
including confinement for up to 5 years, fines, and civil and administrative penalties (18 U.S.C §§ 287, 1001, 1010, 1012, 10 14; 31
U.S.C. § 3729, 3802; 24 CFR § 28.10(b)(iii)).
I/We, the undersigned, certify that the proposed activities/projects in the application are consistent with the jurisdiction’s current,
approved Consolidated Plan. (Complete the fields below.)
Applicant Name:
Project Name:
Location of the Project:
Name of the Federal Program to which the applicant is applying:
Name of Certifying Jurisdiction:
Certifying Official of the Jurisdiction
Name:
Title:
Signature: Date:
Certification of Consistency with the
Consolidated Plan
U.S. Department of Housing and
Urban Development
OMB Number. 2501-0044
Expiration Date: 2/28/2027
Shelter Housing Corporation, dba The Bridge Home
The Bridge Home PSH Hope and a Home
225 S. Kellogg Avenue, Ames, Iowa 50010; Two Rivers Coordinated Services Region
HUD CoC
City of Ames, Iowa
John A. Haila
Mayor
34
form HUD-2991
Public Reporting Burden Statement: This collection of information is estimated to average 3 hours per response, including the time for reviewing
instructions, searching existing data sources, gathering, and maintaining the data needed, and completing and reviewing the c ollection of the
requested information. Comments regarding the accuracy of this burden estimate and any suggestions for reducing this burden can be sent to: U.S.
Department of Housing and Urban Development, Office of the Chief Data Officer, R, 451 7th St SW, Room 8210, Washin gton, DC 20410-5000. Do
not send completed forms to this address. This agency may not conduct or sponsor, and a person is not required to respond to, a collection of
information unless the collection displays a valid OMB control number. This agency is authorized to collect this information under Section 102 of the
Department of Housing and Urban Development Reform Act of 1989. The information you provide will enable HUD to carry out its responsibilities
under this Act and ensure greater accountability and integrity in the provision of certain types of assistance administered by HUD. This information
is required to obtain the benefit sought in the grant program. Failure to provide any required information may delay the proc essing of your
application and may result in sanctions and penalties including of the administrative and civil money penalties specified under 24 CFR §4.38. This
information will not be held confidential and may be made available to the public in accordance with the Freedom of Informati on Act (5 U.S.C.
§552). The information contained on the form is not retrieved by a personal identifier, therefore it does not meet the thresh old for a Privacy Act
Statement.
I/We, the undersigned, also certify under penalty of perjury that the information provided below is true, correct, and accura te.
Warning: Anyone who knowingly submits a false claim or makes a false statement is subject to criminal and/or civil penalties,
including confinement for up to 5 years, fines, and civil and administrative penalties (18 U.S.C §§ 287, 1001, 1010, 1012, 10 14; 31
U.S.C. § 3729, 3802; 24 CFR § 28.10(b)(iii)).
I/We, the undersigned, certify that the proposed activities/projects in the application are consistent with the jurisdiction’s current,
approved Consolidated Plan. (Complete the fields below.)
Applicant Name:
Project Name:
Location of the Project:
Name of the Federal Program to which the applicant is applying:
Name of Certifying Jurisdiction:
Certifying Official of the Jurisdiction
Name: John A. Haila
Title: Mayor
Signature: Date:
Certification of Consistency with the
Consolidated Plan
U.S. Department of Housing and
Urban Development
OMB Number. 2501-0044
Expiration Date: 2/28/2027
Youth & Shelter Services Inc. (YSS)
YSS Central Iowa Youth Rapid Rehousing
125 S. 3rd St. Ames, IA 50010
US Department of Housing and Urban Development (HUD) with the Consolidated Plan for the Continuum of Care Program
City of Ames
35
ITEM #:12
DATE:09-24-24
DEPT:ADMIN
SUBJECT:REQUEST TO MODIFY FY 2024/25 ASSET ALLOCATION TO CHILD SERVE
COUNCIL ACTION FORM
BACKGROUND:
ChildServe has submitted a request to the City to modify its FY 2024/25 ASSET allocation by
transferring $6,600 that remains in the Day Care - Infant service to the Day Care - Children service.
As indicated in ChildServe's letter of request (attached), the funding transfer is being requested due to
higher than anticipated utilization of the Day Care - Children service and lower than anticipated
utilization of the Day Care - Infant service. ChildServe has not had any enrolled families in need of the
Day Care - Infant service in this fiscal year, while it has already drawn down $7,478 of the $17,600
allocated to the Day Care - Children service. ChildServe expects to fully expend the funds approved for
Day Care - Children by the City and from other ASSET funders by the end of the fiscal year.
The proposed revisions to the allocations appear in the following table:
Service Original Allocation Change Revised Allocation
Day Care - Infant $6,600 -$6,600 $0
Day Care - Children $17,600 +$6,600 $24,200
TOTAL $24,200 $0 $24,200
If the request to transfer funds is approved, the unit rate for Day Care - Children ($56.65)
remains the same as what is currently indicated in the FY 2024/25 contract. The number of
additional units purchased with the $6,600 transfer will be 116.
ALTERNATIVES:
1. Approve the request from ChildServe to transfer $6,600 from the Day Care - Infant service to the
Day Care - Children service.
2. Deny the request from ChildServe.
CITY MANAGER'S RECOMMENDED ACTION:
The requested transfer of funds does not result in increased funding to the organization. The
rationale presented by the agency is well explained and reasonable. Therefore, it is the
recommendation of the City Manager that the City Council approve Alternative No. 1 as stated above.
ATTACHMENT(S):
ChildServe ASSET Modification Request.docx
36
5406 Merle Hay Road | Johnston, IA 50131 | 515.727.8750 | FAX 515.27.8757 | www.childserve.org
September 11, 2024
City Manager’s Office
515 Clark Avenue
Ames, Iowa 50010
To whom this may concern:
I am writing to request a change in the allocation for ASSET funds approved for day care
services. City funds have been used as follows from July 2024 through August 2024:
Service $ Approved $ Spent $ Balance
Dary Care-Infant $6,600 $0 $6,600
Day Care-Children $17,600 $7,476.53 $10,123.47
This year we are experiencing higher than anticipated utilization for children 2-5 years of
age, and lower than anticipated for infants 0-24 months of age. We apply for Infant
funding in case a family enrolls that needs the assistance. We have not had that need for
assistance this fiscal year.
As a result, I am requesting that $6,600 be reallocated from Day Care-Infant to Day
Care-Children to assure that funds are available through the end of the fiscal year for the
four current children utilizing the city ASSET funds. This does not change the total
amount of funds requested and approved. We anticipate expending the funds approved
for Day Care-Children from the other ASSET funding agencies by the end of the year as
well.
Thank you for your consideration of this funding reallocation request.
Sincerely,
Lisa Pagel
Director of Grants
37
ITEM #:13
DATE:09-24-24
DEPT:FIN
SUBJECT:RESOLUTION FIXING DATE FOR A MEETING ON THE AUTHORIZATION
OF A LOAN AND DISBURSEMENT AGREEMENT AND THE ISSUANCE OF
NTE $65,185,000 SEWER REVENUE BONDS (SRF LOAN) FOR OCTOBER 8,
2024
COUNCIL ACTION FORM
BACKGROUND:
On August 18, 2024, the City entered into an agreement with Woodruff Construction in the amount of
$53,370,000 for the construction of improvements necessary to comply with the unfunded mandates of
the 2013 Iowa Nutrient Reduction Strategy. Staff believes it is in the City's best interest to utilize the
Iowa State Revolving Fund Clean Water Program (CWSRF) to fund the improvements. This program
has a long history of providing below-market rate loans to municipalities to fund utility improvements,
including several loans to the City of Ames.
The following is the current project budget:
Engineering Expenses
Original Design Agreement $1,675,000
Amendment #1 763,000 (Moving from two to three construction phases)
Amendment #2 3,600,000 (Adding construction phase services)
Other Professional Services
Geotechnical 16,620
Commissioning 74,600
Special Inspections (estimated)75,000
Construction
Construction 53,370,000
Owner's Equipment Allowance 275,000
Owner's Contingency (5%)2,667,780
Total $62,517,000
In addition to the known project costs above, staff recommends including an additional
$2,668,000 be included in the not-to-exceed borrowing amount. This will provide a significant
cushion for project changes and prevent unnecessary issuance costs associated with increasing the
not-to-exceed amount as a separate action, should it be necessary.
It should be noted that the CWSRF program is a reimbursement program, meaning that the City first
spends the money, then the program reimburses for eligible expenses. This method ensures the City will
only borrow for expenses the City Council has authorized and are necessary to complete the project,
thus minimizing interest expense associated with the improvements. The total recommended not-to-
exceed amount is $65,185,000, which includes the project expense and additional contingency
noted above.
38
If approved, the CWSRF loan will be repaid over twenty years at an interest rate expected to be lower
than 2.86% at closing. To access these funds, the City must hold a public hearing on the loan agreement.
This action sets the required public hearing for October 8, 2024.
ALTERNATIVES:
1. Set October 8, 2024, as the date of the public hearing to enter into an Iowa State Revolving Loan
Clean Water Program agreement in an amount not to exceed $65,185,000.
2. Delay the hearing on the loan agreement.
3. Finance these improvements from other revenue sources.
CITY MANAGER'S RECOMMENDED ACTION:
Setting the date of the public hearing will ensure that the City receives the benefits of the below-
market rate financing provided by the Iowa State Revolving Loan Clean Water Program.
Additionally, by setting the public hearing, the City will ensure the funding exists to meet the
terms of the agreement with the project's associated contracts. Therefore, it is the recommendation
of the City Manager that the City Council adopt Alternative No. 1, as noted above.
39
ITEM #:14
DATE:09-24-24
DEPT:W&PC
SUBJECT:WATER TREATMENT PLANT LIME POND UNDERDRAIN
IMPROVEMENTS
COUNCIL ACTION FORM
BACKGROUND:
The Water Treatment Plant is a lime softening plant. Lime residuals from the water softening process
are stored and dewatered in large storage ponds. The material is removed annually and recycled by
applying it to farm fields as an agricultural liming agent. The cost of the annual removal is based on the
weight of the lime as removed, including any remaining water. For FY 2024/25, the cost for lime
removal is budgeted at $392,140.
In 1997, a project was undertaken at the three oldest ponds to improve the dewatering and thus reduce
the cost of disposal. Over time, these improvements have been damaged due to the excavation of lime
from the cells and are no longer operating as intended. In 2021, the original underdrains were
reconstructed as a trial to see if the dewatering could be improved. The trial was successful, and now
the underdrains in the other two cells are proposed to be replaced. This project will consist of installing
two new underdrain systems down the mid-line of Cells 1 and 3. These drains aid in the dewatering
process.
The total estimated construction project cost is $222,000. The work was designed in-house, so there are
no engineering fees. This project was included in the 2024/25 Lime Lagoon Improvements CIP Project
in the amount of $283,000, which also includes $61,000 to replace the existing decant pump.
ALTERNATIVES:
1. Approve the preliminary plans and specifications for the Water Treatment Plant Lime Pond
Underdrain Improvements Project, and issue a Notice to Bidders setting October 23, 2024, as the
bid due date and November 12, 2024, as the date of public hearing.
2. Do not approve plans and specifications, and do not issue a Notice to Bidders at this time.
CITY MANAGER'S RECOMMENDED ACTION:
The lime pond underdrains are critical to the lime sludge dewatering process. Replacing the damaged
underdrain and adding additional underdrains will improve the overall dewatering of the lime sludge.
These drainage improvements are anticipated to result in cost savings associated with annual removal
and hauling costs. Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
40
ITEM #:15
DATE:09-24-24
DEPT:PW
SUBJECT:2024/25 TRAFFIC SIGNAL PROGRAM
COUNCIL ACTION FORM
BACKGROUND:
The Traffic Signal Program provides for both the replacing of older traffic signals and
constructing new traffic signals in the City. The project before the City Council involves the
replacement of the traffic signal at the intersection of S. 16th Street & University Boulevard. The
design of the signal has been coordinated with the plan development for the S. 16th Street
widening project. Staff has been working with WHKS & Co. of Ames, Iowa to develop plans and
specifications for construction of the signals with a total estimated construction cost of $193,128.75.
To reduce the impact of long lead times for traffic signal poles, staff solicited bids for the poles
separately from the rest of the construction work for this project. On September 17, 2024, bids for
the poles were received as follows:
Bidder Total Bid
Engineer's Estimate $70,000
CSLA Iowa (Agent for Millerbernd)$59,934
Staff has reviewed the one bid received and finds it is acceptable.
In addition to approving the purchase of the poles, plans and specifications to construct the
project have been developed and staff is proposing to solicit bids, with October 16, 2024 as the
date of letting and October 22, 2024 as the date for the report of bids to the City Council. The
table below shows estimated expenses and revenues for this project:
Expenses Amount Revenues Amount
Design $ 24,600.00
Signal Poles (this award)$ 59,934.00
Pedestrian Pushbutton
Equipment $ 17,204.00
Construction (current
estimate)$ 193,128.75
Administration $ 25,000.00
FY 23/24 & 24/25
Traffic Signal Program
Road Use Tax
$478,000
Totals $ 319,866.75 $478,000
41
ALTERNATIVES:
1. The City Council can approve the following:
a. Award the traffic signal poles purchase to CSLA Iowa, the Iowa Agent for Millerbernd, of Des
Moines, Iowa, in the amount of $59,934.00 for 2024/25 Traffic Signal Program
b. Approve preliminary plans and specifications for the construction of the 2024/25 Traffic Signal
Program, setting October 16, 2024, as the bid due date and October 22, 2024, as the date of Public
Hearing
2. Do not move ahead with this project and thereby reject the traffic signal pole bid.
CITY MANAGER'S RECOMMENDED ACTION:
This project will provide a new traffic signal at this intersection in coordination with the
upcoming improvements along S. 16th Street. Approval of the plans and specifications and the
award of the signal poles will continue to keep this project on pace for 2025 construction.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1,
as described above.
ATTACHMENT(S):
Location Map.pdf
42
43
ITEM #:16
DATE:09-24-24
DEPT:FIN
SUBJECT:AWARD FOR BANKING SERVICES TO FIRST NATIONAL BANK FOR
FISCAL YEARS 2024/2025, 2025/2026, AND 2026/2027, WITH A THREE-YEAR
RENEWAL OPTION
COUNCIL ACTION FORM
BACKGROUND:
It is the City’s policy to periodically request proposals for banking services from local financial
institutions. The current contract for banking services with First National Bank will expire on
September 30, 2024. Therefore, staff prepared a Request for Proposal for Banking Services (RFP).
A committee comprised of Corey Goodenow, Director of Finance; Roger Wisecup, City Treasurer; and
John Odenweller, Utility Accounts Supervisor, reviewed and rated the proposals. The rating criteria
outlined in the RFP was based on the following:
30% - Cost
35% - Availability and quality of service
10% - Cost of conversion and implementation
15% - Bank stability (financial and organizational)
10% - Technology
The financial institutions' fees are based on a per-item cost for historical or anticipated City transaction
volume. These estimated costs could vary significantly if volume changes. Based on the criteria above,
the average score and calculated annual cost are shown below:
Financial Institution Average Score
Calculated Annual Cost
First National Bank 8.8 $12,661
Bankers Trust 7.3 $135,976
Wells Fargo 5.9 $25,246
Northwest Bank 5.2 $240
First Interstate Bank 4.8 $285,835
Availa Bank 3.9 $24,000
The committee members evaluated the institutions' proposals separately. Based on the RFP
criteria, First National Bank's proposal met all the required services and received the highest
rating at the second lowest calculated annual cost of $12,661. It should be noted that while all
institutions are able to fulfill the banking requirements included in the RFP, only First National
Bank and Bankers Trust were able to provide the custodial services (investment holdings)
included in the RFP without the inclusion of a third party.
It is also important to note that institutions were required to provide the interest rate the City would
return on its deposits as part of the RFP. While each utilized a different method for interest
earnings, based on current market conditions, First National Bank provides the greatest interest
44
return at an estimated $1.6 million annually. The next best return from the responses expected to
return approximately $1.485 million, or roughly $120,000 less annually.
The contract now before the City Council for approval will expire September 30, 2027, with a three-
year renewal option available.
ALTERNATIVES:
1. Adopt the Depository Resolution designating First National Bank of Ames, Iowa, as the
depository bank for the City of Ames through September 30, 2027, with a three-year renewal
option, at a calculated annual cost of $12,661 for services requested.
2. Direct staff to further review proposals and make a recommendation to award services to another
proposer.
3. Reject all proposals.
CITY MANAGER'S RECOMMENDED ACTION:
The City requires banking services to conduct financial transactions. The First National Bank
proposal provides the best value for the required services. Therefore, it is the recommendation of the
City Manager that the City Council adopt Alternative No. 1, as described above.
45
ITEM #:17
DATE:09-24-24
DEPT:ELEC
SUBJECT:CONSULTANT FOR POWER GENERATION LIFE ASSESSMENT
COUNCIL ACTION FORM
BACKGROUND:
Electric Services has two steam boiler units, Unit 7 and Unit 8, that produce a combined nameplate
capacity of 98 Megawatts (MW). Unit 7 was first put into operation in 1967 with the ability to burn
natural gas and/or coal. In the early 1970s, the City of Ames made the decision to construct a Waste-to-
Energy (WTE) system to recover materials from the waste stream and convert it into fuel to produce
energy. Unit 7 started co-firing Refuse Derived Fuel (RDF) with coal in 1975. Unit 8 was then
constructed and put online in 1982. Unit 8 was similarly designed to co-fire RDF with coal. Both units
were converted from coal-fired to natural gas-fired in 2016.
Both units have been in service beyond the number of years they were initially designed to
operate. They have undergone significant modifications and repairs to continue burning RDF.
The age of Units 7 and 8, together with the corrosive nature of RDF, have raised concerns about
the long-term viability of their operation.
Given these concerns, Electric Services staff is proposing to retain a firm to evaluate the
remaining lifespan of the existing units. This evaluation will take into consideration the state-of-
repair of the units, the conditions experienced by them, and the availability of replacement parts
and equipment.
On July 30, 2024, a Request for Proposals (RFP) document was posted on AmesBids by the City's
Purchasing division. On August 20, 2024, three proposals were received.
FIRM PRICE EVALUATION RANK
HDR Engineering
Omaha, NE $98,000 1
Burns & McDonnell
Chicago, Illinois $132,000 2
ENTrust Solutions Group
Warrenville, Illinois $120,410 3
An evaluation team was formed by staff to review proposals. Proposals were evaluated on experience,
qualifications of personnel working directly on the project, capability of providing the requested
services, and pricing. After evaluating the proposals, staff determined that the proposal from HDR
Engineering, Inc., of Omaha, NE, is most acceptable. The experience and qualifications of the
personnel, along with number of similar projects completed by the firm, best fit the needs of the City.
Funding for this study will come from the Power Plant's FY 2024/25 operating budget where $130,000
was budgeted for engineering services.
ALTERNATIVES:
46
ALTERNATIVES:
1. Award a contract to HDR Engineering, Inc., of Omaha, NE, for Consultant for Power Generation
Life Assessment, in a lump sum of $98,000.
2. Award a contract to another firm.
3. Reject all proposals.
CITY MANAGER'S RECOMMENDED ACTION:
Understanding the long-term viability and the expected operating/maintenance costs of both Unit
7 and Unit 8 are important in the creation of the future long-term generation plans for Electric
Services. Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No.1 as stated above.
47
ITEM #:18
DATE:09-24-24
DEPT:W&PC
SUBJECT:CONCRETE AND GEOTECHNICAL TESTING FOR WPC NUTRIENT
REDUCTION FACILITY MODIFICATIONS PHASE I
COUNCIL ACTION FORM
BACKGROUND:
On September 4, construction officially began for the Water Pollution Control Facility Nutrient
Reduction Modifications Phase I. In the contract that was awarded to Woodruff Construction on August
13, 2024, it was specified that the City would be responsible for contracting the concrete and
geotechnical testing and inspection services for the project in order to obtain the services for the best
value to meet the requirements and standards listed in the project specifications.
On September 9, 2024, a Request for Proposals was issued on AmesBids. On September 19, 2024, a
total of two proposals were received, and are summarized below.
Bidder Bid
Engineer's Estimate $75,000.00
Terracon Consultants $67,885.00
Allender Butzke Engineers $111,728.84
Staff noted that Allender Butzke included services that were not requested in the Scope of Work
("Structural Steel - Field Visual Observations"; "Proof Roll Observations and Onsite Engineering
Consultations"; and "Foundation Excavation Observations"). After subtracting the bid price for those
services, Allender Butzke's price would have been $72,605.52, which would have still exceeded the
price offered by Terracon. Staff has worked with Terracon on multiple projects and is comfortable with
their ability to provide the desired construction testing services.
Funding is a part of the Water Pollution Control Facility Nutrient Reduction Modifications Phase I CIP
project. As reflected in the table above, the low bid is less than the allowance staff had designated in
the project budget at the time the construction contract was awarded.
ALTERNATIVES:
1. Award a contract to Terracon Consultants, Inc, of Des Moines, IA, for Concrete and Geotechnical
Testing for the Water Pollution Control Nutrient Reduction Facility Modifications Phase I, in the
amount of $67,885.
2. Award to the other bidder
3. Reject all proposals and provide direction to staff on the actions needed to obtain these testing
and inspection services.
CITY MANAGER'S RECOMMENDED ACTION:
It is important that an evaluation independent of the contractor be performed of the materials
48
utilized in the construction of the WPC Nutrient Reduction Modifications project. Competitive
bids were solicited in accord with the City's adopted policies. The low bidder appears to be
responsive and responsible. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1, as described above.
49
ITEM #:19
DATE:09-24-24
DEPT:TRANSIT
SUBJECT:CONTRACT FOR PURCHASE OF ARTICULATED BUSES
COUNCIL ACTION FORM
BACKGROUND:
CyRide began operating 60’ articulated buses in 2012, primarily on the #23 Orange route to
accommodate its high ridership. These buses offer 50% more capacity compared to a standard 40’ bus.
CyRide’s goal is to have ten articulated buses in the fleet to enable the #23 Orange route to operate
exclusively with this type of vehicle. CyRide currently has eight articulated buses, all manufactured by
Nova Bus.
CyRide received a federal Section 5339 Bus & Bus Facilities discretionary grant to replace two 40’
buses with two 60’ articulated buses. To support this purchase, CyRide combined the Section 5339
funding with Surface Transportation Block Grant (STBG) and Section 5307 grant funding, aligning
with goals set in the Capital Improvements Plan (CIP). A summary of the funding reserved is shown
below.
Funding Federal Share Local Share Total Cost
Section 5539 (85%)85%$966,874 $170,626 $1,137,500
Section 5307 (85%)85%$183,866 $32,447 $216,313
STBG Grants (80%)80%$491,142 $122,786 $613,928
Total Funds Available 83%$1,641,882 $325,859 $1,967,741
Since CyRide’s last articulated bus purchase, Nova Bus has announced it is stopping production in the
United States, which prevents CyRide from utilizing federal funds to purchase its buses due to Buy
America regulations. This leaves a single articulated bus manufacturer in the United States, New Flyer
of America. New Flyer has been producing buses since 1937. CyRide has test-driven New Flyer ’s
articulated bus, and the Maintenance Division has evaluated New Flyer ’s build quality, mechanical
reliability, and performance. The Maintenance and Operation Divisions have determined that New
Flyer’s articulated bus meets CyRide’s requirements.
CyRide has evaluated procurement options and determined that utilizing the Commonwealth of
Virginia’s Heavy-Duty Transit Bus procurement would provide the best value. CyRide requested
pricing from New Flyer with appropriate options for CyRide service, resulting in an initial quote per
bus of $972,010. Additional technologies, such as automatic vehicle location hardware, annunciators,
and automatic passenger counters, are being considered for these buses and will be maintained within
the overall project budget. CyRide will continue to refine bus specifications until approximately six
months before the vehicles are built, at which point, the manufacturer will provide updated pricing.
Since vehicle pricing is not finalized until late in the process, CyRide is requesting approval of award of
contract to New Flyer of America, Inc. of St. Cloud, Minnesota, for a total not-to-exceed amount of
$1,967,741. Delivery is anticipated in the first quarter of 2026.
The Transit Board of Trustees approved the award of contract to New Flyer of America, Inc. at its
September 19, 2024, meeting.
50
ALTERNATIVES:
1. Approve award of contract for two 60’ articulated buses to New Flyer of America, Inc. of St.
Cloud, Minnesota, for a total not-to-exceed amount of $1,967,741.
2. Do not approve award of contract for the purchase of new 60' articulated buses.
CITY MANAGER'S RECOMMENDED ACTION:
Award of this contact will enable CyRide to move closer to the goal of operating the #23 Orange route
exclusively with this type of vehicle. These buses will also help CyRide maintain the fleet in a state of
good repair, as required by the Federal Transit Administration, and improve overall sustainability.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1,
as described above.
51
ITEM #:20
DATE:09-24-24
DEPT:Transit
SUBJECT:CONTRACT FOR CYRIDE RECONDITIONED REPLACEMENT ENGINES
COUNCIL ACTION FORM
BACKGROUND:
CyRide maintenance staff has determined that 40’ heavy-duty buses equipped with Cummins ISL
engines, purchased in 2012, are approaching the end of the engines’ useful life. These vehicles are 12
years old, with an average of over 305,000 miles. Due to cylinder wear, some of these engines are
exhibiting excessive crankcase pressure. The engines in units 181, 182, and 183 are experiencing the
most severe issues, leading to their removal from regular daily service.
After evaluating repair options, maintenance personnel have determined that these engines need to be
replaced and that purchasing reconditioned engines will provide the best value for CyRide.
Reconditioned engines are remanufactured by the original equipment manufacturer, providing a like-
new engine with a two-year warranty. CyRide’s mechanics will provide the labor to install the
reconditioned engines.
On August 30, 2024, CyRide, in coordination with the Purchasing Division, issued a Request for
Quotation (RFQ) No. 2025-037 for the purchase of three reconditioned engines. Bids were due on
September 12, 2024. The RFQ required respondents to provide the cost of the base engine, shipping,
and “core costs.” The core costs will be returned to CyRide when the used engine is returned to the
successful bidder. CyRide received two bids in response to the RFQ. After evaluating responses, MHC
Kenworth of Des Moines, Iowa, was identified as the lowest bidder. The bids are summarized in the
table below, and the Ames Bids sheet is attached.
Bidder Reconditioned Engine
Cost
Engine Core
Cost*Shipping Cost Total Bid Cost
MHC Kenworth $103,954,86 $16,875.03 $0.00 $120,829.89
Ascendance Truck
Center $104,293.11 $16,875.00 $0.00 $121,168.11
*Engine core costs are returned to CyRide when the used engine is returned.
CyRide currently plans for eight engine replacements per year in the parts budget. Staff has evaluated
the parts budget and determined that purchasing three reconditioned engines will not exceed the
budgeted amount.
The Transit Board of Trustees approved the award of contract to MHC Kenworth at its September 19,
2024, meeting.
ALTERNATIVES:
1. Approve award of contract for the purchase of three reconditioned engines to MHC Kenworth of
Des Moines, Iowa, for a total cost of $120,829.89.
2. Reject all bids and direct staff to proceed according to City Council priorities.
52
CITY MANAGER'S RECOMMENDED ACTION:
Award of this contract will enable CyRide to make needed repairs to the three buses mentioned above
and maintain them in a state of good repair as required by the Federal Transit Administration.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1,
as described.
ATTACHMENT(S):
Reconditoned Engines Bid Tabulation.pdf
53
Event Number 2025-037 Organization City of Ames Purchasing
Event Title Reconditioned Bus Engines Workgroup Purchasing
Event Description Ames Transit Agency, dba: CyRide, is accepti Event Owner Jill Burt
Event Type RFQ Email jill.burt@cityofames.org
Issue Date 9/3/2024 08:00:02 AM (CT)Phone (515) 2395126
Close Date 9/12/2024 02:00:00 PM (CT)Fax
Responding Supplier City State Response Submitted Lines Responded Response Total
MHC Kenworth Des Moines IA 9/3/2024 09:46:24 AM (CT)9 $120,829.89
Ascendance Truck Centers Altoona IA 9 $121,168.11
2025-037 - Page 154
ITEM #:21
DATE:09-24-24
DEPT:ELEC
SUBJECT:CONTROL VALVE REPAIR AT THE POWER PLANT
COUNCIL ACTION FORM
BACKGROUND:
The Power Plant has a variety of complex systems that utilize control valves. Over time, Plant staff has
standardized the equipment to utilize Fisher control valves (Novaspect/Emerson). Novaspect/Emerson
is the approved distributor and service provider for Fisher Control Valves.
There are seven critical control valves in the Power Plant that need to be rebuilt. These valves
operate under extreme pressures and temperatures and control high energy systems very precisely. They
have been in operation for many years. The valves are a crucial part of operating Unit 8 and Unit 7
safely and efficiently.
The Power Plant must use the same valve manufacturer for the valves throughout the plant to
achieve consistency in operation, maintenance, and spare parts. Therefore, it is being requested
that the City's purchasing policy requirement for formal bidding be waived and a contract to
rebuild the valves from Novaspect Inc. be awarded. Funding for this work is available from the
Unit 8 Auxiliary Equipment valve repair account.
Because staff is requesting a waiver of the bidding process, additional steps have been taken to
assess the quoted price for reasonableness. First, in reviewing the bid, approximately $15,000 of the
total $111,771 was labor. Based on the expected labor hours needed to rebuild these values, $15,000 is
reasonable. Further, many of the parts are sold as rebuild "kits" or assemblies. These bundles are less
expensive than buying the parts individually. When comparing overall pricing to previous, similar
control valve repairs, staff found these quoted costs to be in-line with previous work performed.
ALTERNATIVES:
1. Waive the City’s purchasing policy requirement for formal bidding procedures for Valve
Replacement and Repair at the Power Plant and award a contract to Novaspect Inc., Carol Stream,
IL, in the amount of $111,771. (inclusive of sales tax).
2. Do not approve and direct staff to solicit bids for these repairs.
CITY MANAGER'S RECOMMENDED ACTION:
It is important the Power Plant maintain these critical valves and use the same valve
manufacturer for rebuilding the valves throughout the Power Plant to achieve consistency in
operation, maintenance, and spare parts. Therefore, it is the recommendation of the City Manager
that the City Council adopt Alternative No. 1 as stated above.
55
ITEM #:22
DATE:09-24-24
DEPT:ELEC
SUBJECT:NON-ASBESTOS INSULATION AND RELATED SERVICES AND SUPPLY
CONTRACT - CHANGE ORDER NO. 1
COUNCIL ACTION FORM
BACKGROUND:
On June 11, 2024, City Council awarded a contract to HTH Companies, Inc., of Union, MO, for the
Non-Asbestos Insulation and Related Services and Supply Contract at the Power Plant in the amount of
$120,000. This contract involves the removal, repair, and reinstallation of non-asbestos insulation at
the Power Plant. It also includes 1) installation of new insulation systems on pipes, ducts, equipment,
vessels, boilers, and accessories throughout the Power Plant; 2) repair and replacement of lagging
systems; repair and replacement of jacketing systems; and installation of new jacketing systems; and 3)
fire-stopping insulation and sound attenuation insulation.
THIS ACTION:
Some insulation projects planned for last fiscal year were not able to be performed and,
therefore, have been moved to this fiscal year. Change Order No. 1, in the amount of $90,000,
will allow for those insulation projects to be completed as well as the additional projects planned
for this fiscal year. This brings the total contract amount to $210,000. Funding for this change
order is covered by carryover funds from the FY 23/24 Building Maintenance account.
Invoices will be based on contract rates for time and materials for services actually received.
ALTERNATIVES:
1. Approve Change Order No. 1 with HTH Companies, Inc., of Union, MO, for the Non-Asbestos
Insulation and Related Services and Supply Contract at the Power Plant in the amount of $90,000.
2. Do not approve the change order and delay projects.
CITY MANAGER'S RECOMMENDED ACTION:
It is important for employee and contractor health and safety that non-asbestos insulation is
installed on equipment and piping, both on new equipment and after asbestos insulation is
removed. This will also allow for any repairs needed to non-asbestos insulation during equipment
maintenance, jacking and lagging systems as well as sound attenuation. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1 as stated above.
56
ITEM #:23
DATE:09-24-24
DEPT:ELEC
SUBJECT:ASBESTOS REMEDIATION AND RELATED SERVICES AND SUPPLY
CONTRACT - CHANGE ORDER NO. 1
COUNCIL ACTION FORM
BACKGROUND:
The Electric Department's approach to removing asbestos insulation and replacing it with non-asbestos
insulation is an on-going project. Every year money is budgeted to remove and replace insulation on
the Power Plant equipment on a time and materials basis.
On May 14, 2024, City Council awarded a contract to Earth Services & Abatement (ESA) LLC., Des
Moines, Iowa, in the amount of $150,000. This contract involves the removal and proper disposal of
asbestos insulation at the Power Plant, including Units 5 and 6 (both retired) and operating Units 7 and
8. The two retired units and Unit 7 were primarily insulated with asbestos type insulation when
constructed. Unit 8 is considered “asbestos free." In addition, there are other areas (building insulation
and building heating system) located in the Power Plant that have been insulated with asbestos type
insulation.
THIS ACTION:
Some asbestos removal projects planned for last fiscal year were not able to be performed and,
therefore, have been moved to this fiscal year. Change Order No. 1, in the amount of $60,000,
will allow for those asbestos removal projects to be completed as well as the additional projects
planned for this fiscal year. Approval of this change order will bring the contract total to
$210,000. Funding for this change order comes from carryover funds from the FY 23/24 Building
Maintenance account.
Invoices will be based on contract rates for time and materials for services actually received.
ALTERNATIVES:
1. Approve Change Order No. 1 with Earth Services & Abatement for Asbestos Remediation and
Related Services and Supply Contract at the Power Plant, in the amount of $60,000.
2. Do not approve the change order and delay projects.
CITY MANAGER'S RECOMMENDED ACTION:
It is important for the health and safety of employees and contractors to have an asbestos removal
contract in place so ongoing removal of asbestos can continue and/or any emergency response
requiring removal or clean up in the power plant can be performed. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1 as stated above.
57
ITEM #:24
DATE:09-24-24
DEPT:Fleet/P&R
SUBJECT:CHANGE ORDER #13 - STEVEN L. SCHAINKER PLAZA
COUNCIL ACTION FORM
BACKGROUND:
On May 24, 2022, City Council approved a contract with Henkel Construction Company for the
construction of the Steven L. Schainker Plaza. As part of the approval, a change order of value
engineering items was accepted that resulted in a deduction of $159,900 from the contract. Since that
time, construction has begun and Change Orders #2-4 were approved by staff. Change Order #5 was
approved by City Council on April 11, 2023.
Since Change Order #5, staff has administratively approved Change Orders #6 through #12 except
Change Order #11. Change Order #11 was for the removal and replacement of the ice ribbon which was
never signed by the contractor.
A thirteenth change order has now been prepared. This change order is for plumbing revisions in the
building, drainage slots in the dasher boards, and for the staining of the wood for the trellis wall. The
plumbing revisions were for a location change of the eye wash station and a drain for the condenser, the
addition of drainage slots in the dasher boards was an option presented for times when rain occurs while
ice is present, and the staining was an option to improve the longevity and appearance of the trellis wall.
City staff believes that the changes are desirable adjustments to the project.
According to the City’s Purchasing Policies, City Council approval is required for this change order.
Shown below is a summary of the current budget for the project.
Description Funding Expenses Comments
2021/22 GO Bonds $ 700,000.00
2021/22 General Fund 1,484,624.00
2022/23 GO Bonds 700,000.00
2020/21 Local Option
Sales Tax 200,000.00
2020/21 Council
Priorities Fund 1,000,000.00
American Rescue Plan 450,497.00
2021/22 Council
Priorities Fund 739,579.00
Engineering & Design $ 377,250.00
Geotechnical/Survey 12,800.00
3rd Party Testing
Estimate 41,300.00
Change order for $5,300
for estimated additional
testing
58
FF&E Remaining 158,304.00 Estimated
Fiber, Security and
Sound Project 55,242.35 Change order for
$3,546.35 for data racks
Construction Contract 4,633,000.00
Change Order #1 -
Approved with Award of
Contract
(159,900.00)Value Engineering
Deductions
Change Order #2 -
Administrative Approval 3,002.60
Investigating Fiber Duct
that was not located
originally
Change Order #3 -
Administrative Approval 6,983.79
Intake changes due to
fiber, deduct for light
fixture types, and utility
changes due fiber and
foundations on site
Change Order #4 -
Administrative Approval 28,737.05
Additional street light
feeds (per Electric),
removal of rubble buried
on site, IDPH changes to
the aquatics portion, a
layout of traffic lines
Changer Order #5 -
Council Approval 37,285.03
Modify water line for ice
resurfacer, frost
prevention under ice,
remove driveway curb
and gutter on Clark Ave.,
additional sidewalk due
to City work
Changer Order #6 -
Administrative Approval 5,806.49
Changes to aquatic
design to meet IDPH
standards
Changer Order #7 -
Administrative Approval 5,882.60 Subdrains under entire
ice rink and artificial turf
Changer Order #8 -
Administrative Approval 5,135.04
Condenser changed from
air cooled to water
cooled
Changer Order #9 -
Administrative Approval 10,168.40
Catch Basin in garage,
drainage lines for splash
pad, and fence
modifications
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Changer Order #10 -
Administrative Approval 6,968.53
Solenoid valves for
splash pad, removal of
footing, and removal of
curb
Changer Order #11 -
Pending - Remove and replace
concrete ice ribbon
Changer Order #12 -
Administrative Approval 14,200.95 Lighting base increase,
water line to condenser
Change Order #13 -
Pending Council
Approval
7,296.83
Plumbing Revisions,
drainage slots in dasher
boards, and staining
trellis wall
Payment to Harold Pike
Construction 8,500.00
Concrete work on Bank
Property to match Plaza
grading
Remaining
Contingency 16,736.34 Remaining - Started at
$164,650
Totals $ 5,274,700.00 $ 5,274,700.00
ALTERNATIVES:
1. Approve Change Order #13 for Steven L. Schainker Plaza in the amount of $7,296.83 to Henkel
Construction Company, bringing the total contract cost to $4,604,567.31.
2. Reject Change Order #13
CITY MANAGER'S RECOMMENDED ACTION:
Construction, other than related to the Ice Ribbon, is progressing at the Downtown Plaza. Staff
believes the changes reflected this Change Order #13 are desired improvements to the project.
City policy requires approval by the City Council for this change order. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1 as described above.
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ITEM #:25
DATE:09-24-24
DEPT:W&PC
SUBJECT:FINAL COMPLETION OF SWITCHGEAR ROUTINE MAINTENANCE
SERVICES PROJECT AT BOTH THE WATER AND WPC PLANTS
COUNCIL ACTION FORM
BACKGROUND:
On January 15, 2024, an Invitation to Bid was issued to acquire switchgear routine maintenance
services at the Water Treatment Plant (WTP), Old High Service Pumping Station (Old HSPS), and the
Water Pollution Control (WPC) Facility. The routine maintenance services included work on
switchgear, breakers, panels, and other associated electrical connections and to evaluate the existing
systems in accordance to updated NFPA 70B standards.
On February 27, the project was awarded to Tri-City Electric Company of Iowa in the amount of
$65,325. On April 9, Change Order #1 in the amount of $15,4830 was approved by Council to include
the installation of infrared screening ports at the WTP and provide a temporary on-site generator during
the scheduled maintenance period, bringing the final contract amount to $80,808. Carryover funds from
FY 2023/24 include $107,000 from the Water Fund and $97,000 from the Sewer Fund.
All work under the contract was completed in accordance with the plans and specifications and the
project is now ready for acceptance by City Council.
ALTERNATIVES:
1. Accept final completion of the work by Tri-City Electric Company in the final amount of
$80,808.
2. Do not take any action at this time and provide direction to staff on the actions needed to close
out the project.
CITY MANAGER'S RECOMMENDED ACTION:
This important routine maintenance work has been completed in accordance with the project
specifications, and the work is ready for acceptance by the City Council. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1 as described above.
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ITEM #:26
DATE:09-24-24
DEPT:ELEC
SUBJECT:COOLING TOWER BLOWDOWN SPRAY MODIFICATION
PROJECT COMPLETION
COUNCIL ACTION FORM
BACKGROUND:
As part of the power generation process, the Power Plant uses water cooling towers to dissipate heat.
Periodically the water must be discharged from the cooling tower as mineral concentrations increase
due to evaporation (a process called “blowdown”). This project installed pipe which directs the Power
Plant’s cooling tower blowdown into the City’s sanitary sewer system.
On August 9, 2022, City Council awarded the contract to Keller Excavating Inc., of Boone, Iowa, in the
amount of $354,894.20, inclusive of sales tax. There was one zero-dollar change order to modify the
alignment of the pipe and add a new manhole structure.
The work was substantially complete in February 2024 but the contractor was required to complete a
punch list of items found during a closing walk through. All the requirements of the contract have
now been met by Keller Excavating Inc. and the Engineer has provided a certificate of
completion. The retainage can now be released.
ALTERNATIVES:
1. Accept the Cooling Tower Blowdown Spray Modification project as completed by Keller
Excavating Inc, Boone, IA, in the amount of $354,894.20 (inclusive of sales tax) and release
retainage.
2. Delay the completion of the project and hold the retainage.
CITY MANAGER'S RECOMMENDED ACTION:
The project has now been completed in accordance with the approved plans and specifications.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1,
as noted above.
ATTACHMENT(S):
Engineer statement of completion cooling tower.pdf
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ITEM #:27
DATE:09-24-24
DEPT:FLEET
SUBJECT:AUDITORIUM HVAC REPLACEMENT PROJECT
COUNCIL ACTION FORM
BACKGROUND:
The City Auditorium is currently served by a HVAC system that contains a fan and heating coils dating
to the building's original construction in 1938. A condenser and cooling coils were added in 1990. Over
the last several years there have been ongoing maintenance issues with the system. Due to the age of the
equipment and the ongoing maintenance issues, it was determined that the best course of action is to
replace the system and modernize it for ease of use and maintenance. Staff believes it is preferable to
take a proactive approach to replacement when work can be scheduled at a time that will least
likely impact users, rather than be forced to do the work when the Auditorium is being used.
The project was bid and rejected twice in 2021 due to proposals being significantly over budget.
The project design consisted of removing the existing systems and installing a traditional rooftop unit to
provide heating and cooling to the Auditorium. The project was then modified to eliminate the use of
natural gas and incorporate a heat pump to replace the air-cooled condenser, which would result in
lower electrical use throughout City Hall during the winter months. On August 13, 2024, City Council
approved preliminary plans and specifications for the Ames City Auditorium HVAC Replacement
project.
Bid documents were sent to six contractors. The bid was also advertised on the Current Bid
Opportunities section of the Purchasing webpage and a Legal Notice was published on the websites of a
contractor plan room service with statewide circulation. On September 4, 2024, two bids were received
as shown on the table below.
BIDDER BID AMOUNT
MECHANICAL COMFORT, INC.
Ames, IA $1,430,000
HPC, LLC
Ames, IA $1,465,000
The engineer's estimate for this project is $1,097,912. Design expenses for the project total $30,221.
The total funding available at the time of bid was $1,128,140, with sources of funding as follows:
$ 650,000 from one-time General Fund savings;
$ 200,000 from American Rescue Plan funds;
$150,100 from City Hall Improvements Capital Improvement Project;
$128,040 from Electric Services through the Department of Energy's (DOE) Energy, Efficiency and
Conservation Block rant (EECBG).
Therefore, there is a shortfall of $332,081 to fund the project, if the low bid is awarded.
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This is the third time that this project has been bid, and each time costs have increased. The two
bids being close indicate that the bid amount is likely an accurate representation of the cost of the
project. Staff has continued to work on the possibilities of reducing costs with the engineer, and a
potential cost reduction of approximately $15,900 has been identified. However, no other major
savings are anticipated to be possible. It should be noted that there is no guarantee a redesign and
rebid of the project will result in lower costs, and the current system has reached a critical point
for its continued operation.
Since no funds have been allocated in the current budget to cover the shortfall, it is being
recommended that the additional $332,081 needed to support this project be financed from the
newly established Council Priorities Capital Fund. This fund currently has balance of $4,667,220
($3,667,220 for future capital improvement projects and $1,000,000 to implement the Climate
Action Plan action steps.)
ALTERNATIVES:
1. Approve final plans and specifications and award a contract to Mechanical Comfort, Inc. of
Ames, Iowa in the amount of $1,430,000, and approve the use of $332,081 from the Council
Priorities Capital Fund.
2. Reject the bids and direct staff to rebid.
CITY MANAGER'S RECOMMENDED ACTION:
This is the third time that bids received for this project exceeded the available funding.
Furthermore, each bid resulted in a higher project cost. At the same time, the existing equipment
is becoming increasingly unreliable and could jeopardize the ability to rent the City Auditorium
during times of extreme hot and cold temperatures. It is highly likely that rebidding the project
for fourth time will result in an even higher cost to the City.
In order to cover the budget shortfall, Staff is recommending that funding from the Council
Priorities Capital Fund. While the original intent for the use of the $3,667,220 was to help reduce
the amount for future bond issues (Animal Control Shelter, Fire Stations, Recreation Center,
Ontario Park development), utilizing these available funds will allow us to proceed with
replacement of this critical equipment for the City Auditorium. Therefore, it is the recommendation
of the City Manager that the City Council adopt Alternative No. 1, as described above.
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ITEM #:28
DATE:09-24-24
DEPT:FLEET
SUBJECT:FLEET REPLACEMENT PROGRAM
TWO FULL-SIZE ELECTRIC VEHICLE PICKUPS
COUNCIL ACTION FORM
BACKGROUND:
On September 10, 2024, City Council awarded a contract to Karl Ford of Story City for the purchase of
two 2025 Ford, all electric Lightning Pickups. Fleet Services has identified two more vehicles
designated for replacement in FY 2024/25 as candidates to be replaced with Ford Lightning
pickups. Therefore, staff would like to take advantage of the favorable bids received for the
recent pickup replacement and purchase two additional Electric Vehicle pickups using the same
pricing.
One of the pickups to be replaced is currently a full-sized Ford F150 4WD crew cab pickup used by
Public Works Traffic Division. This pickup is used by traffic sign and signal technicians to maintain,
repair and replace street signs, traffic signals, pavement markings, and parking meters. The other
vehicle is a mid-size AWD SUV at the Fire Department used by department officials as a support
vehicle.
Fire Department and Public Works staff agree the recent bid from Karl Ford of Story City for 2025
Lightning Pickups satisfies the replacement needs for these two vehicles at the best price and will
further efforts to increase the City’s electric vehicle fleet. The trucks are priced at $43,466 each. Each
pickup is eligible for an Inflation Reduction Act Refund of $7,500, payable after delivery. Delivery is
expected in February 2025.
The budget for these purchases is shown below:
Public Works Traffic Division Pickup Revenues:Expenses:
Purchase price: $ 43,466
Replacement & Estimated Salvage for PW pickup
#1050 $ 47,432
Inflation Reduction Act Refund $ 7,500
TOTAL:$ 54,932 $ 43,466
Fire Department Pickup Revenues:Expenses:
Purchase price: $ 43,466.00
Replacement & Estimated Salvage for Fire SUV
#964 $ 43,908.74
Inflation Reduction Act Refund $ 7,500.00
TOTAL:$ 51,408.74 $ 43,466.00
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ALTERNATIVES:
1. Award a contract to Karl Ford of Story City, for two 2025 Ford F150 Lightning Crew Cab
Pickups for $86,932.
2. Reject award of contract.
CITY MANAGER'S RECOMMENDED ACTION:
Staff from the using departments, in consultation with Fleet Services, have determined that the
all-electric Ford F150 Lightning pickups would be good candidates to replace two existing gas-
powered vehicles. The City is able to use the favorable pricing received in the recent bid for these
pickups on September 10. The use of all-electric vehicles supports the City Council's Climate
Action Plan goals. Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative # 1 as described above.
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ITEM #:29
DATE:09-24-24
DEPT:P&R
SUBJECT:PLANS AND SPECIFICATIONS FOR MINI PITCH COURT AT LLOYD
KURTZ PARK (3710 HYDE AVE)
COUNCIL ACTION FORM
BACKGROUND:
City Council has directed staff to construct one Mini-Pitch Soccer Court at Lloyd Kurtz Park (3710
Hyde Ave.). The original plan for the project involved partnering with Kick It Forward, a non-profit
fundraising group to raise funds and contract the installation of the mini pitch. However, to advance the
project more quickly, in February 2024, Council directed staff to reallocate project savings from other
department projects to fund the project instead.
The mini pitch project is classified as a public improvement due to the anticipated dollar amount of the
project and requires engineered stamped drawings and review from the City Development Review
Committee (DRC). To complete the engineered stamped drawings, staff contracted with Clapsaddle-
Garber Associates, Inc. (CGA) for survey work, which was completed in April 2024. After the survey
was completed, City staff worked with CGA to develop a scope of engineering services to provide plans
and specifications for the Mini Pitch Court and a contract with CGA was executed in July 2024. Delays
in the development of the plans and specifications for the lighting portion of the project occurred as a
result of the electrical engineer CGA retained for that portion of the project. The delays were discussed
with staff and it was ultimately determined for CGA to proceed with a different electrical contractor to
keep the project moving forward. DRC reviewed 90% drawings on August 7, 2024 and provided minor
comments regarding the plan.
PUBLIC OUTREACH:
A public input meeting was held on Monday, February 5, 2024, at Stonebrook Community Church with
approximately 40 individuals in attendance. Community feedback from this meeting can be split into
three categories: Category 1) traffic, parking and safety; Category 2) Mini-Pitch related items; and
Category 3) other park related items. The feedback is summarized below, along with staff comments
regarding several of the issues raised:
To summarize Category 1, the neighborhood has concerns about the current traffic and safety on Hyde
Avenue, and to a lesser degree on Eisenhower. The safety of park users, especially children, focused on
how difficult it can be trying to cross Hyde Avenue to get to Lloyd Kurtz Park. Additionally, on-street
parking on Hyde is on the west side of the street, so individuals driving to the park have to cross Hyde
when they get out of their vehicles. Suggestions included adding a traffic signal at Hyde and
Bloomington, do not allow parking on Hyde from Welbeck to Bloomington, educate users to park in
the church parking lot, add traffic signal at Hyde & Eisenhower, reduce speed limit on Hyde, and more.
Staff has discussed these items and some are scheduled to be implemented.
Category 2 comments were mostly in favor of adding Mini-Pitch to Lloyd Kurtz Park. Many were in
favor of adding two courts and if funding was a concern, one court being acceptable. With one court,
many expressed the desire to have the space be dedicated to soccer use instead of multi-sport (soccer,
basketball, and pickleball). A basketball court already exists at Lloyd Kurtz Park and it was mentioned
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by some that noise would be a concern if pickleball was allowed. Lights were also discussed, with the
desire for drop-in users to have the ability to turn on the lights when needed, and possibly have different
hours for the lights during the school year versus the summer.
The Mini Pitch Court is designed to be dedicated to soccer use. The lights will also have the
ability to be programmed for specific on/off times and staff is exploring the additional feature for
drop-ins to have the ability to turn the lights on and off from the court. Regarding off-street
parking, City Council has approved an agreement with Stonebrook Community Church (SCC)
which allows Lloyd Kurtz Park users the ability to park in its parking lot. Staff has also stayed in
communication with SCC leadership throughout the design phase of this project to keep them informed
of the progress.
Park-related items discussed in Category 3 included a path connecting the church parking lot to the
shelter. Pathways from the mini pitch to the shelter and to the Stonebrook Community Church
parking lot are included as add alternates in the project documents. Stonebrook Church has a
project planned for its parking lot in spring 2025 which will also include an accessible pathway from
the parking lot to Bloomington Road sidewalk as a connection. The City will also provide signage
regarding parking availability in the Stonebrook Community Church parking lot for park users.
BASE BID & ADD ALTERNATES:
The City will serve as its own general contractor for this project. There will be a total of four bid
packages, which will consist of 1) concrete, 2) electrical, 3) water service, and 4) the modular mini
pitch system. The base bid includes the concrete pad for the mini pitch, the mini pitch modular system
(including lights), and a pathway from the Bloomington Road sidewalk to the mini pitch.
There are components of the of the project related to pathways within the park that resulted from
public feedback that are shown as add alternates and will be incorporated into the project
depending favorable bids. The water service is also listed as an add alternate as there is an
opportunity for a grant that staff anticipates to apply for to cover the cost of this component of
the project.
FUNDING:
Initially, $150,000 from General Fund savings was dedicated to fund the installation of one mini pitch.
Based on information staff received from other communities and contractors that have installed Mini
Pitch Courts, a funding gap was anticipated. Staff has identified project savings from several Capital
Improvement Projects (CIP) to cover the anticipated funding gap. These funding sources are outlined in
the table below:
INITAL FUNDING AMOUNT
AVAILABLE
General Fund Savings $150,000
CIP Project Savings
FAC Pool Painting $ 27,899
Inis Grove Stair Project $ 37,408
Community Center Weight Room
Equipment $ 19,339
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AHHP Wetland Overlook $ 10,000
Country Gable Playground $ 8,704
Christopher Gartner Playground $ 7,610
TOTAL PROJECT FUNDING $260,960
The engineer's cost opinion (ECO) provided by CGA, has exceeded the initial funding amount with
project savings. See the table below detailing the ECO.
ENGINEER'S COST
OPINION AMOUNT
Base Bid $287,746
Contingency (10%)$ 28,775
Site Survey (Completed)$ 1,800
Engineering $ 20,080
TOTAL PROJECT
COST $338,401
With the estimated project cost of $338,401 and identified available funding of $260,960, there is a
shortfall of $77,441. Depending on bids received, project savings from the recently completed
Community Center Gym Flooring Project are also available to cover the shortfall for this project,
if necessary. Staff will present additional information regarding the financing at the time the bids
are considered for award.
TIMELINE:
Bidding is anticipated to occur in fall 2024. With the concrete portion of this project being weather
sensitive, installation of the Mini Pitch Court would occur in spring 2025, with a completion date of no
later than May 31, 2025.
ALTERNATIVES:
1. Approve plans and specifications for Mini Pitch Court at Lloyd Kurtz Park (3710 Hyde Ave) and
set October 23, 2024 as bid due date and November 12, 2024, as date of public hearing and
award.
2. Approve plans and specifications for Mini Pitch Court at Lloyd Kurtz Park (3710 Hyde Ave)
with modifications and set October 23, 2024 as bid due date and November 12, 2024, as date of
public hearing and award.
3. Do not approve the plans and specifications for Mini Pitch Court at Lloyd Kurtz Park (3710 Hyde
Ave).
4. Refer this item back to staff.
CITY MANAGER'S RECOMMENDED ACTION:
The City desires to offer diverse recreational opportunities throughout the community. The
addition of a Mini Pitch Court at Lloyd Kurtz Park will be a new, unique amenity within the park
system. The feedback from public outreach also indicates a community desire for adding a mini
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pitch to the park. Project plans have been developed that take the feedback into consideration.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative 1, as
described above.
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ITEM #:30
DATE:09-24-24
DEPT:P&H
SUBJECT:REQUEST TO WAIVE INFRASTRUCTURE REQUIREMENTS FOR DAYTON
RIDGE SUBDIVISION IN RURAL STORY COUNTY
COUNCIL ACTION FORM
BACKGROUND:
On September 10, 2024, the City Council referred a request from Jeff Gibbons regarding a rural 4-lot
subdivision waiver to a future agenda. (Attachment A-Request) The property is 6.80 acres and is
located west of Dayton Avenue within the 2-mile subdivision jurisdiction of Ames. It is a wooded
lot with a single-family dwelling, outbuildings, and a pond. The property is located within an area of
existing rural residential development.
The property has a Rural Character land use designation and Natural Area under the Ames 2040
Comprehensive Plan land use map. Story County’s land use map also recognizes this land as Rural
Residential. The property is proposed to be split into four lots from the current single large lot.
The proposed plat would create four lots which would qualify as a major subdivision by the Ames
Subdivision Code and requires conformance to City design and infrastructure standards. This requires a
Preliminary and a Final Plat approved by the City Council, unless waived in whole or part as a rural
subdivision.
The applicant requests that they the City waives its subdivision improvement requirements to
allow for the rural development to County standards. In this case, a major subdivision would
otherwise trigger the installation of infrastructure to City standards relating to streets, water,
sewer, and other infrastructure. In this case the Subdivision Ordinance in Chapter 23 allows for a
waiver of the infrastructure installation requirements, subject to City Council's consideration and
approval.
As an area designated as Rural Character, some residential development would be consistent with the
policies of the Plan 2040 about land management adjacent to the City and its planned growth areas.
This area is not within a planned growth area of the City and, therefore, is not intended for
annexation . The primary issue for Council is what City standards, if any, should apply to
development of the site, since it is an area that has existing rural residential with no expectations
of being annexed.
The proposed subdivision has been initiated with the County and received a partial preliminary
plat review. Based upon the County's review standards and the City's policies for Rural
Character development, staff believes a conditional waiver of City requirements with no
covenants for annexation or assessments can be found consistent with the Ames Plan 2040 polices
and our Subdivision Code.
ALTERNATIVES:
1. Approve a conditional waiver of preparing a preliminary plat meeting City design and
infrastructure standards, and retain approval authority of a Final Plat subsequent to receiving
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Preliminary Plat approval from Story County.
2. Deny the waiver request and require that the owner prepare a preliminary plat and final plat that
conforms to all City design and infrastructure standards of Chapter 23.
3. Defer action on this item and request more information from staff.
CITY MANAGER'S RECOMMENDED ACTION:
Staff finds that given the nature of the surrounding area and the designated land use being for
rural character development with no intent of the City for annexation, the requested waiver for
installation of infrastructure can be found consistent with City policies for granting rural
development waivers.
The area in question is not within the Ames Urban Reserve and, therefore, is not anticipated to be
annexed within the City. The development proposal has had the benefit of preliminary plat
review by the County to help define the details of the project, including road design, stormwater,
natural area protection, etc. to assist City staff in determining its relative conformance to City
standards and policies. Therefore, it is the recommendation of the City Manager that the City Council
adopt Alternative #1 as described above.
ATTACHMENT(S):
Dayton Ridge Waiver Request.pdf
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4121 NW URBANDALE DRIVE, URBANDALE, IOWA 50322 • P 515+369+4400 • WWW.CDA-ENG.COM
August 14, 2024
RE: Dayton Ridge Plat 2, Story County
Mayor John Haila and the Ames City Council
City of Ames
515 Clark Avenue
Ames, IA 50010
Dear Mayor and Members of the City Council:
Jeff Gibbons is pursuing a second plat within his Dayton Ridge subdivision. This subdivision is located
north of Ames on the west side of North Dayton Avenue, south of E 190th Street. The first plat was
done in 2017 – 2018 and created three building lots on the east side of his 10.9 acre property. (See
attached Dayton Ridge Plat 1) Three of the lots (Lots 1-3) created average about 1.2 acres. The fourth
one, Lot 4, which is the Gibbon’s home, is approximately 6.8 acres. He would now like create 3 more
building lots on the west side of that Lot 4. The three new lots created by Plat 2 will range from .77
acres to 1.17 acres, with the lot with the Gibbon’s residence being 3.42 acres. (See attached Dayton
Ridge Plat 2 Preliminary Plat).
Plat 1 was approved when the Ames Urban Fringe Plan was in effect. The property was designated
Rural Residential, and the agreement between Ames and Story County at that time stipulated that the
City of Ames waive both its rezoning and subdivision review. (See attached email dated June 21, 2016
from Justin Moore, City Planner).
Since the AUFP is no longer in effect and there is no current agreement between Ames and Story
County, Section 354.9 of the Code of Iowa governs subdivisions within the two-mile fringe of a city.
The code states :
“If a subdivision lies in a county, which has adopted ordinances regulating the division of land,
and also lies within the area of review established by a city pursuant to this section, then the
subdivision plat or plat of survey for the division or subdivision shall be submitted to both the
city and county for approval. The standards and conditions applied by a city or county for
review and approval of the subdivision shall be the same standards and conditions used for
review and approval of subdivisions within the city limits or shall be the standards and
conditions for review and approval established by agreement of the city and county pursuant
to chapter 28E. Either the city or county may, by resolution, waive its right to review the
subdivision or waive the requirements of any of its standards or conditions for approval of
subdivisions, and certify the resolution which shall be recorded with the plat.
We are requesting that the City of Ames waive the subdivision requirements for infrastructure in
Chapter 23 for a Major Subdivision. This new subdivision is a continuation of what was done with Plat
1, and there will be no further subdivision. The proposed subdivision is an infill development, is
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3405 SE CROSSROADS DRIVE, SUITE G, GRIMES, IOWA 50111 • P 515+369+4400 • F 515+369+4410 • WWW.CDA-ENG.COM
consistent with County regulations (as well as with the AUFP if it were still in effect), and the addition
of three lots for high-end homes fits in well in the area. In addition, Dayton Parkway, which is a gravel
drive within a private easement, will be converted to a street lot and paved per the attached Plat 2
drawing.
We appreciate your consideration of this request.
Thank you.
Sincerely,
Bob Gibson
Project Manager
Civil Design Advantage
Attachments:
Dayton Ridge Plat 1 Final Plat
Dayton Ridge Plat 2 Preliminary Plat
Email from Ames June 21, 2016
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ITEM #:31
DATE:09-24-24
DEPT:P&H
SUBJECT:MAJOR SITE DEVELOPMENT PLAN FOR GRADING AND PAVING
WITHIN THE ENVIRONMENTALLY SENSITIVE OVERLAY 1205 AND 1399
S. DAYTON AVENUE
COUNCIL ACTION FORM
BACKGROUND:
David & Toni Wheelock, the owners of the property at 1205 South Dayton Avenue, are seeking
approval of a Major Site Development Plan with an Environmental Assessment for the enlargement of a
pond located within the Environmentally Sensitive Overlay (O-E) at 1205 South Dayton Avenue and
1399 South Dayton Avenue. (See Attachment A). The proposal is in response to a code enforcement
notice to the property owner for work that was previously performed without permits. The O-E for this
property is the Skunk River floodway.
The site consists of multiple parcels comprising 93.54 acres on land zoned Agricultural (A). The focus
of the Major Site Development Plan is the pond and adjacent area near the shoreline located south and
west of the single-family home. The pond was originally constructed in 2005 as part of the East Hickory
Park Subdivision. The site consists of a single-family home with outbuildings and some agricultural
land mixed with meadow and trees.
The Environmentally Sensitive Overlay (O-E) requires that any activity that includes a Development
Use as described in Chapter 9.4(2) is subject to Major Site Plan Review. All development activity must
also meet all floodplain development and environmental standards for it to be approved. In this case the
enlargement of the pond falls within extraction of materials such as sand, gravel and other materials that
is defined as a development use.
Late last year, staff observed that the pond within the O-E Overlay (Environmental Overlay) had been
enlarged and altered on the west and north edges of the pond. The work included enlarging the size of
the pond to the north by 27,600 square feet and construction of a paved trail along the north and west
sides of the pond. A small island on the west side of the pond was connected to the shoreline by way of
fill placement.
Normally, a Major Site Development Plan and Floodplain Development permit would be required
to be reviewed and approved before any development activity takes place. Staff contacted the
owner and informed them of what needed to be demonstrated as well as the need for approval of a
Major Site Plan and Floodplain development permit to avoid a municipal infraction. (See Attachment
B)
Staff has reviewed the grading and layout that has resulted from the work and determined that
no rise was created as a result of the work that took place on site. Staff has visited the site and
walked the areas that were disturbed as part of the project. The owner ’s engineer has submitted cut and
fill calculations as well as a Site Plan of the pond and adjacent area. Staff has reviewed these
calculations and concurs with the findings that the work meets flood plain regulations. The Iowa
Department of Natural Resources has also reviewed the site plan cut and fill calculations and
agrees with staff’s findings regarding no rise in the flood level. (See Attachment B)
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As per the standards in the O-E Overlay to identify and avoid or mitigate impacts to environmental
resource, an Environmental Assessment has been completed by Impact 7G on behalf of the owner. The
Assessment has determined that no adverse impact to wetlands or other environmentally sensitive
areas and environmental resources (See Attachment C) occurred with the expansion of the pond
or associated work adjacent to the pond. The assessment noted that some grading work impacted
a small amount of wetland area less than 0.1 acre. However, the report indicated that the impact
was minimal and did not have any adverse impact on the wetland.
The US Army Corps of Engineers has reviewed an environmental permit submitted by the owner's
engineer for the work that was done. The Corps of Engineers has determined that the project and
associated work require neither notification nor review from the Corps, as the affected area is not
considered Water of the United States subject to its review authority.
A more in-depth analysis of the project and the Major Site Development Plan criteria are attached in the
addendum of this report.
PLANNING AND ZONING COMMISSION RECOMMENDATION:
At the September 4 Planning & Zoning Commission Meeting the Commission reviewed the Major Site
Development Plan. Staff explained the plan and findings to the Commission. The owner's engineer
spoke. The Planning & Zoning Commission voted 6-0 to recommend approval of the Major Site
Development Plan to City Council.
ALTERNATIVES:
1. Approve the Major Site Development Plan for 1205 South Dayton Avenue on the basis that the
Plan meets the O-E Overlay and Major Site Development Plan standards.
2. Deny the Major Site Development Plan for 1205 South Dayton Avenue on the basis that the plan
does not meet the Major Site Development Plan standards, and the O-E Overlay standards were
not met.
3. Defer action on this item and request more information from staff.
CITY MANAGER'S RECOMMENDED ACTION:
The proposed Major Site Development Plan has been reviewed and is found to meet
Environmentally Sensitive Overlay district (O-E) Development standards as well as Floodplain
Development standards, and all other City standards subject to the conditions listed above. An
Environmental Assessment Report has been completed and reviewed by staff. Staff concurs with
the finding of the report that there is no adverse impact to the Environmentally Sensitive
O v e r l a y. Therefore, it is the recommendation of the City Manager that the City Council approve
Alternative #1.
Staff has advised the owner to seek permits before doing work of this nature in the floodplain and
environmentally sensitive areas in the future so any impacts to floodplain standards or
environmental standards can be evaluated and addressed in advance.
ATTACHMENT(S):
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Addendum.pdf
Attachment A- Location & Zoning Map.pdf
Attachment B Site Plan Activities.pdf
Attachment B Existing Conditions & Survey.pdf
Attachment B- Cut Fill.pdf
Attachment C- Environmental Assessment Report.pdf
Attachment C- Environmental Assessment Cont..pdf
Attachment D- Chapter 9 Excerpt.pdf
Attachment E- OE Standards Excerpt.pdf
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ADDENDUM
PROJECT DESCRIPTION:
Site Layout and Building Design:
The site consists of a private single-family home and outbuildings on an Agricultural
property in the City of Ames. The site also contains the existing pond south of the single
family home as well as woodland and meadow area with some row crop land to the far
north, west and south. The home is served from South Dayton Avenue via a single
driveway. The pond exists entirely on land the applicant owns. All the land is private and
not open to the public.
The existing pond was enlarged by 27,600 square feet. The pond exists as a natural
detention of water on site and for the immediate surrounding area. The owner also uses
it for some recreation privately. The pond was originally constructed in conjunction with
the development of the Theisen’s Store site in 2005 and the East Hickory Park
subdivision. The fill that was most recently taken from the enlargement of the pond for
this site plan was taken elsewhere offsite.
Floodplain Development Standards
The Floodplain Development standards in Chapter 9 require that when a development
use occurs within the Floodway portion of the floodplain that an engineers analysis
showing a No-Rise certificate be provided to ensure that no rise or obstruction occurs that
causes additional flooding in the area or downstream by inhibiting conveyance of flows
or displacement of water. The engineer has submitted a No-Rise and a cut and fill layout
with calculations. Staff has reviewed the materials and agrees there was no rise created.
Additionally, the O-E standards require a Major Site Development Plan and
Environmental Assessment be completed when a development use occurs in the
Floodway. In this case the enlargement of the pond constitutes a Development Use as
defined is Section 9.4 of the Floodplain Development standards. An environmental
assessment was done by Impact 7G and determined that no adverse impact to
environmental resources occurred. A small area (less than .1 acres) of wetland was
disturbed near the west side of the pond. The assessment concluded this disturbance
had no impact on the wetland.
The Iowa DNR and Army Corps of Engineers have reviewed the work. The DNR did not
require an environmental permit for the work. The DNR floodplain staff agreed that a No-
Rise was shown based on the account of work submitted with the plan. The Army Corps
of Engineers has reviewed a permit for the work and determined that the project and
associated work does not require notification nor review from the Corps of Engineers.
Major Site Development Plan Criteria:
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When acting upon an application for a Major Site Development Plan approval, the
Planning and Zoning Commission and the City Council shall rely upon generally
accepted site planning criteria and design standards. These criteria and standards
are necessary to fulfill the intent of the Zoning Ordinance, the Land Use Policy Plan
(Ames Plan 2040), and are the minimum necessary to safeguard the public health,
safety, aesthetics, and general welfare.
1. The design of the proposed development shall make adequate provisions for
surface and subsurface drainage to limit the rate of increased runoff of surface
water to adjacent and downstream property.
City stormwater staff reviewed the scope of work at this location and determined that
stormwater standards were not violated and that a stormwater management plan was
not required as the pond enlargement is seen to detain more water and has no outlet
structure connected to it and thus the work does not affect downstream stormwater
conveyance.
2. The design of the proposed development shall make adequate provision for
connection to water, sanitary sewer, electrical, and other utility lines within the
capacity limits of those utility lines.
The development activity did not affect or require the provision of water, sanitary
sewer, electrical or other utilities as part of the work that was done.
3. The design of the proposed development shall make adequate provision for fire
protection through building placement, acceptable location of flammable
materials, and other measures to ensure fire safety.
The development activity that occurred here did not require additional provision for
fire protection or fire safety. No new buildings were constructed and no flammable
materials were introduced to the site as a result of this work.
4. The design of the proposed development shall not increase the danger of
erosion, flooding, landslide, or other endangerment to adjoining and
surrounding property.
The work enlarged the pond, shifted fill on the west side of the pond and involved
grading on the north and west sides of the pond. An analysis of the work has
concluded that no rise occurred in the floodway as a result of the work done. As a
result there has been no additional flood danger introduced to the surrounding area
or downstream.
5. Natural topographic and landscape features of the site shall be incorporated
into the development design.
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The natural topography and features of the site contain a pond and wooded area.
The development work involved enlarging the existing pond, adjusting and adding
some fill on the west side of the pond and constructing a paved walking path. The
area where the pond enlargement occurred was open space with meadow conditions.
This moved the shoreline to the north of the previous pond north shore. Few trees
were removed as part of the work. The fill introduced to the west side of the pond did
not eliminate any trees. No other topographic features were meaningfully altered or
affected.
6. The design of the interior vehicle and pedestrian circulation shall provide for
convenient flow of vehicles and movement of pedestrians and shall prevent
hazards to adjacent streets or property.
The development work did not inhibit, alter or introduce new vehicular or pedestrian
circulation on the site. The paved trail work did not cause a meaningful change to
existing pedestrian circulation on this site. The site is a private home with large areas
of open space.
7. The design of outdoor parking areas, storage yards, trash and dumpster areas,
and other exterior features shall be adequately landscaped or screened to
minimize potential nuisance and impairment to the use of adjoining property.
No parking areas, storage areas or dumpsters were introduced as a result of the work
and therefore no landscaping or screening is required.
8. The proposed development shall limit entrances and exits upon adjacent
streets in order to prevent congestion on adjacent and surrounding streets and
in order to provide for safe and orderly vehicle movement.
No additional traffic or activity is associated with the work that was done. The site is
a private home and not open to the public.
9. Exterior lighting shall relate to the scale and location of the development in
order to maintain adequate security, while preventing a nuisance or hardship
to adjacent property or streets.
No new exterior lighting was introduced to the site as part of the work done.
10. The proposed development shall ensure that dust and other forms of air
pollution, noise disturbances, odor, glare, and other nuisances will be limited
to acceptable levels as prescribed in other applicable State and City
regulations.
The enlargement of the pond is not seen to have created air pollution, additional dust,
noise, odor, glare or other nuisances not already addressed in this review.
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11. Site coverage, building scale, setbacks, and open spaces shall be in proportion
with the development property and with existing and planned development and
structures, in adjacent and surrounding property.
The enlargement of the pond did not involve construction of new buildings or
meaningfully affect open space or setbacks. The large size of the property of
woodland and agricultural nature remains the same as it was prior to the work being
done.
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ITEM #:32
DATE:09-24-24
DEPT:FIN
SUBJECT:AMENDMENT TO FISCAL YEAR 2024/25 ADOPTED BUDGET FOR
CARRYOVERS FROM FISCAL YEAR 2023/24 AND OTHER BUDGET
CHANGES
COUNCIL ACTION FORM
BACKGROUND:
The Code of Iowa requires that city spending by program not exceed Council approved budget
amounts at any time during the fiscal year. To maintain this level of compliance, the City’s budget is
typically amended three times during the fiscal year. The following is the customary amendment
schedule:
Amendment #1 - A first amendment is prepared to carry over unspent project amounts from the prior
fiscal year in the fall.
Amendment #2 - The second amendment is completed as part of the adoption process for the next fiscal
year’s budget. This is typically done in March or April.
Amendment #3 - A final spring amendment is done to adjust for any significant changes that have
occurred since the prior amendment.
(This amendment is typically restricted to the early start of CIP projects approved for the following
fiscal year, new grants received and their associated project expenses, and any significant changes in
CIP projects, operating expenses, or revenues)
Staff has prepared the first amendment (#1) to the FY 2024/25 City budget. As noted above, this
amendment includes capital projects and specific operating projects that either span fiscal years
or are delayed due to unforeseen circumstances. Also included in the amendment are other
modifications to the budget that were unexpected when the original budget was adopted on April
23, 2024. A summary is attached describing the carryovers and other budget changes, which total
$114,995,065.
Please note that the projects and associated budgeted expenditures and funding sources for
carryovers were approved by City Council as part of the fiscal year 2023/24 budget, but were not
completed during the year. This amendment provides formal Council authority to carry forward
the appropriation for projects and other work that is expected to be spent in fiscal year 2024/25.
Amending the budget for carryover amounts and other budget changes improves the ability of
departments to monitor project spending and for Finance staff to track budget compliance.
ALTERNATIVES:
1. Adopt a resolution amending the fiscal year 2024/25 budget to increase expenditures by
$114,995,065 for carryover amounts from fiscal year 2023/24 and other significant changes to the
fiscal year 2024/25 budget.
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2. Refer this item back to staff for additional information or other adjustments to the amendments.
CITY MANAGER'S RECOMMENDED ACTION:
Amending the FY 20234/25 budget for carryover amounts from the FY 2023/24 budget early in
the fiscal year will provide for improved budget monitoring and tracking. It will also provide
assurance that Council-approved projects and work not completed in the prior year will not be
delayed for spending authority. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1, as described above.
ATTACHMENT(S):
2024-25 Fall Budget Amendment Report.pdf
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CITY OF AMES, IOWA
2024/25
FALL BUDGET AMENDMENT
SUMMARY
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Table of Contents
Expenditure Change Summaries.............................................................................................. 1
Explanation of Expenditure Changes ....................................................................................... 3
Fund Summary ........................................................................................................................ 8
Notice of Public Hearing Publication (Amendment of Current City Budget) .............................. 10
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Expenditure Change by Program
Percentage
2024/25 2023/24 2024/25 Change from
Program: Adopted Carryover Adjusted Adopted
Public Safety:
Law Enforcement 11,849,108 113,226 11,962,334 1.0%
Fire Safety 8,894,108 69,283 8,963,391 0.8%
Building Safety 1,972,225 - 1,972,225 0.0%
Animal Control 734,074 31,761 765,835 4.3%
Other Public Safety 16,498 - 16,498 0.0%
Public Safety CIP - 665,303 665,303
Total Public Safety 23,466,013 879,573 24,345,586 3.8%
Utilities:
Electric Services 64,196,959 2,437,413 66,634,372 3.8%
Water and Pollution Control 10,444,235 1,464,444 11,908,679 14.0%
Water Distribution System 1,856,246 - 1,856,246 0.0%
Sanitary Sewer System 1,024,972 - 1,024,972 0.0%
Stormwater Management 934,676 13,438 948,114 1.4%
Resource Recovery 4,246,641 331,467 4,578,108 7.8%
Utility Customer Service 1,876,601 - 1,876,601 0.0%
Utilities CIP 36,561,000 52,697,077 89,258,077 144.1%
Total Utilities 121,141,330 56,943,839 178,085,169 47.0%
Transportation:
Streets/Traffic System 8,682,215 298,649 8,980,864 3.4%
Transit System 15,485,874 - 15,485,874 0.0%
Parking System 951,539 90,141 1,041,680 9.5%
Airport Operations 254,317 - 254,317 0.0%
Transportation CIP 12,804,268 45,204,675 58,008,943 353.0%
Total Transportation 38,178,213 45,593,465 83,771,678 119.4%
Culture and Recreation:
Parks and Recreation 5,766,175 137,494 5,903,669 2.4%
Library Services 5,790,943 - 5,790,943 0.0%
Art Services 286,931 264,967 551,898 92.4%
Cemetery 256,846 - 256,846 0.0%
Culture and Recreation CIP 22,352,108 9,209,728 31,561,836 41.2%
Total Culture and Recreation 34,453,003 9,612,189 44,065,192 27.9%
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Expenditure Changes by Program, continued
Percentage
2024/25 2023/24 2024/25 Change from
Program: Adopted Carryover Adjusted Adopted
Community Development:
Planning Services 1,030,469 16,000 1,046,469 1.6%
Economic Development 2,748,908 - 2,748,908 0.0%
Sustainability 137,224 996,392 1,133,616 726.1%
Housing Services 1,536,189 - 1,536,189 0.0%
Human Services 1,957,016 - 1,957,016 0.0%
FEMA/Disaster Relief - - -
Community Development CIP 175,000 213,001 388,001
Total Community Development 7,584,806 1,225,393 8,810,199 16.2%
General Government:
City Council 577,611 194,918 772,529 33.8%
City Clerk 365,681 (60,836) 304,845 -16.6%
City Manager 1,043,775 (322,021) 721,754 -30.9%
Communications/Outreach 583,601 (189,286) 394,315 -32.4%
Financial Services 2,313,733 (1,622,397) 691,336 -70.1%
Legal Services 998,037 (417,240) 580,797 -41.8%
Human Resources 727,920 (145,073) 582,847 -19.9%
Facilities 532,827 12,549 545,376 2.4%
General Government CIP 75,000 1,619,516 1,694,516 2159.4%
Total General Government 7,218,185 (929,870) 6,288,315 -12.9%
Debt Service:
General Obligation Bonds 13,425,435 - 13,425,435 0.0%
Electric Revenue Bonds 966,213 - 966,213 0.0%
SRF Loan Payments 6,031,446 - 6,031,446 0.0%
Bond Costs 279,450 - 279,450 0.0%
Total Debt Service 20,702,544 - 20,702,544 0.0%
Internal Services:
Fleet Services 3,614,837 1,726,234 5,341,071 47.8%
Information Technology 2,880,388 192,854 3,073,242 6.7%
Printing Services 128,923 (128,923) 0 -100.0%
Messenger Service 119,689 (119,689) 0 -100.0%
Risk Management 3,928,442 - 3,928,442 0.0%
Health Insurance 12,294,406 - 12,294,406 0.0%
Health Promotion 327,557 - 327,557 0.0%
Internal Services CIP - - -
Total Internal Services 23,294,242 1,670,476 24,964,718 7.2%
Total Expenditures
Before Transfers 276,038,336 114,995,065 391,033,401 41.7%
Transfers 25,597,427 - 25,597,427 0.0%
Total Expenditures 301,635,763 114,995,065 416,630,828 38.1%
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2024/25 Amendments by Program
In addition to the proposed amendments listed below, the first amendment to the FY 2024/25
budget includes two changes that are atypical of the standard amendment process. While these
changes won’t significantly impact fund expenditures, they will affect how expenditures appear in
various programs in upcoming budget documents:
- Many General Government services, such as City Manager, Financial Services, Legal
Services, and Human Resources, are initially charged to the General Fund and then allocated
to other City funds, especially the utilities. The allocations, however, continued to be shown
in the General Government program. As a result, it was impossible to see the total cost of a
program, such as Electric Services, without looking at a fund sheet. The fund allocations are
now being transferred instead to the individual programs and activities. This change was
made as part of the FY 2023/24 final amendment process, and we now need to move the
budget for these services in the FY 2024/25 budget as part of the first budget amendment.
The effect of this transition on each program will be noted in the program descriptions below.
- Printing and Graphics Services is being consolidated into the new Communications and
Outreach division along with Public Relations and Media Production Services. Since Printing
and Graphics will no longer be an internal service fund, its costs will be allocated among all
City programs. Messenger Services and Shared Copier Services are similarly transitioning
from an internal service to an activity within the Purchasing division of Finance.
Public Safety Program $879,573
Public Safety operating expenses are being increased by $214,270 for delayed equipment and
capital purchases for the Police Department ($113,226), the Fire Department ($69,283), and
Animal Control ($31,761).
Funding of $665,303 is being carried over in the Public Safety CIP for the following projects:
Fire apparatus replacement
Fire station improvements
$384,558
81,709
Fire Station 2 relocation study
Animal Shelter study
40,000
100,000
Outdoor storm warning system 59,036
Utilities Program $56,943,839
Operating funding of $4,246,762 is being added to the Utilities program. Of this amount,
$3,041,238 in funding is being added to the FY 2024/25 budget to cover the cost of general
government services being transferred from the General Government program. The amounts
being transferred to each program are $1,680,429 to Electric Services, $1,043,349 to Water and
Pollution Control, $13,438 to the Stormwater Permit Program, and $304,022 to Resource
Recovery. An additional amount of $109,780 is being transferred to the Utilities program from the
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Sustainability activity in the Community Development program. The balance of the operating
budget change of $1,095,744 is for the carryover of funding for delayed equipment purchases or
projects for Electric Production ($524,813), Electric Technical Services ($204,726), Water Plant
Operations ($260,266), Water Pollution Control Facility Operations ($7,899), and W & PC
Metering Services ($98,040).
A total of $52,697,077 of Utility CIP project funds are being carried over for the following projects:
Electric Utility CIP projects ($18,107,473):
o Ash pond modifications $4,864,780
o CT generation improvements 2,174,792
o Power Plant building modifications 2,003,244
o Ontario substation 1,371,465
o Unit 7 condenser tubes
o Power Plant fire protection
1,150,400
925,665
o Other Electric CIP projects 5,617,127
Water Utility CIP projects ($11,037,375):
o North River Valley Well Field 5,581,059
o Water distribution system improvements 2,941,283
o Water Plant facility improvements 1,516,702
o SAM pump station improvements 200,673
o Other Water Utility CIP projects 797,658
Sewer Utility CIP projects ($18,349,896):
o Sanitary sewer system improvements 10,557,942
o Sanitary sewer system extensions 5,180,188
o Residuals handling (land purchase) 1,197,000
o Other Sewer Utility CIP projects 1,414,766
Stormwater erosion control projects 3,052,936
Low point drainage improvements 713,169
Other Stormwater Utility CIP projects 1,158,309
Resource Recovery improvements 277,919
Transportation Program $45,593,465
Operating funding of $388,790 is being added to the Transportation program. Of this amount,
$293,347 is being added to the Transportation program to cover the cost of general government
services being transferred to individual programs. The amounts being transferred to each
program include $203,206 to Public Works Administration, $85,502 to Parking Enforcement, and
$4,639 to Parking Operations. Carryover funding is also being included to continue the Emerald
Ash Borer (EAB) program ($95,443) in Right-of-Way Maintenance.
Transportation CIP funding carryovers total $45,204,675 and consist of the following programs
and projects:
Street improvement projects ($18,136,053):
o Concrete pavement improvements $3,976,368
o Asphalt pavement improvements 2,782,431
o Hyland Avenue improvements 2,620,890
o CyRide Route improvements 1,644,016
o Collector street improvements 1,364,868
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o Seal coat improvements 1,355,106
o Other street improvement projects 4,392,374
Shared use path projects 3,097,831
Traffic improvement projects 7,675,601
Street rehabilitation projects 2,263,497
Transit system improvements 10,456,905
Airport improvements 3,574,788
.
Culture and Recreation Program $9,612,189
Culture and Recreation operating funding of $402,461 is being carried forward. Of this amount,
$137,494 is for Parks and Recreation projects and equipment, primarily funded through
donations. Funding of $264,967 is also being carried forward in Art Services for Public Art
($79,530), Schainker Plaza artwork ($150,000), the Small Art Grant Program ($30,000), a
carryover in COTA funding ($3,437), and funding added to create a pollinator garden around a
sculpture ($2,000).
Funding of $9,209,728 is being carried over for the following Culture and Recreation CIP projects:
Parks and Recreation CIP projects ($8,859,676):
o Fitch Family Indoor Aquatic Center $3,957,675
o Downtown plaza 1,233,713
o Splash pad 782,481
o Park maintenance facility 692,964
o Carr Park shelter 393,363
o Park agility equipment 342,260
o Park play equipment 237,879
o Soccer pitch 259,250
o Other park and facility improvements 960,091
Library carpet replacement 255,696
Cemetery improvements 94,356
Community Development Program $1,225,393
In Community Development, operating funding has been increased by $1,012,392. As part of
the implementation of showing costs in specific programs, funding of $109,780 in Sustainability
has been removed from the Community Development program. The costs will instead be
reflected in the Water and Pollution Control, Electric Services, and Resource Recovery budgets in
the Utilities program. Funding of $1,122,172 has also been carried over from FY 2023/24. In
Sustainability,$1,106,172 in funding is being carried over for Sustainability projects ($1,000,000),
for a study of City facilities ($100,000) and to cover the two-month extension of the sustainability
contract with Iowa State University ($6,172). Funding of $16,000 has also being included in
Planning Services to reflect the grant expenses and a portion of the local match for the
Chautauqua Park and Ridgewood Historic District nomination to the National Register of
Historic Places. The balance of the local match will consist of staff time, which is already
included in the budget.
In Human Services, $100,000 in unallocated 2024/25 ASSET funding has been transferred to
The Salvation Army’s allocation to provide emergency shelter services. An additional $12,000 in
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unallocated 2024/25 ASSET funding will be used to hire a consultant for Community
Conversations on Homelessness.
Funding of $213,001 is also being carried over in Community Development CIP funding for the
Downtown Façade grant program.
General Government Program ($929,870)
Operating funding in the General Government program has been reduced by $2,549,386.
Funding of $3,334,585 has been transferred from the General Government program to the Utilities
program ($3,041,238) and the Transportation program ($293,347) for general government
services that will now be shown in the specific programs receiving the services.
These reductions in the General Government program are partially offset by $785,199 in
carryovers from FY 2023/24. In the City Council budget, $194,918 in funding has been carried
forward. This includes the remaining funding for the City’s website upgrade ($37,338) and for the
Ames History Museum ($30,000). Additional funding of $3,080 has been added to the Ames
Human Relation Commission budget to cover the costs associated with its 50th anniversary
celebration. Unspent Council Contingency funds of $114,535 are also being carried forward. Of
this amount, $25,000 has been reserved by City Council for a Downtown Master Plan. The
remaining $89,535 of Contingency funding carried over to FY 2023/24 remains unallocated.
Funding of $9,965 for the City’s 2024/25 Mid Iowa Planning Alliance (MIPA) membership has also
been added to the City Council budget.
Funding of $169,312 has also been carried over in the Human Resources budget for the
Excellence Through People (ETP) program ($127,312) and contractual employee services
($42,000). In the City Manager’s Office, funding has been carried over for the Community-Wide
DEI Plan ($100,000), City DEI training ($25,000) and Employee Council ($500). The remaining
balance of $295,469 is funding being carried over for new software for the City Clerk’s Office
($12,300), software for the Finance Department ($123,900), and funding being carried over in the
Facilities program for space needs and remodeling projects in City Hall ($159,269).
Printing and Graphics Services has been moved from the Internal Services program to the new
Communications and Outreach activity in the General Government program. Messenger
Services and Shared Copier Services are also being transferred from the Internal Services
program to the Purchasing activity in the Finance Department in the General Government
program. Because the cost of these activities will be allocated to other programs, the transfer to
the General Government program has no effect on the General Government budget.
The General Government CIP carryover of $1,619,516 is for the following projects:
City Hall improvements (carpet and painting)
Auditorium HVAC system
$770,054
849,462
Internal Services Program: $1,670,476
In the Internal Services program, $1,726,234 is being carried over in the Fleet Services budget
for delayed vehicle and equipment purchases. Fleet purchases continue to be significantly
delayed because of the difficulty in ordering vehicles and equipment and the long lead times for
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the equipment that is available. Funding of $192,854 is also being carried over in Information
Technology for equipment purchases.
Funding in Internal Services has been reduced by $248,612 due to the transfer of Printing and
Graphics Services ($123,623) to the Communications and Outreach division of the City
Manager’s Office, and Messenger Services ($119,689) and Shared Copier Services ($5,300) to
the Purchasing division of the Finance Department. Both activities will now be reflected in General
Government Services rather than Internal Services.
Total Carryovers: $114,995,065
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Expenditure Changes by Fund
Percentage
2024/25 2023/24 2024/25 Change from
Fund: Adopted Carryover Adjusted Adopted
General Fund 45,720,757 4,650,976 50,371,733 10.2%
Special Revenue Funds:
Local Option Sales Tax 11,883,906 5,681,547 17,565,453 47.8%
Hotel/Motel Tax 2,670,046 80,226 2,750,272 3.0%
Road Use Tax 10,448,807 4,297,976 14,746,783 41.1%
Police Forfeiture 12,000 - 12,000 0.0%
Public Safety Donations/Grants 48,000 - 48,000 0.0%
Animal Shelter Donations 87,567 - 87,567 0.0%
City-Wide Housing Programs 25,453 - 25,453 0.0%
CDBG Program 557,990 - 557,990 0.0%
HOME Program 321,764 - 321,764 0.0%
HOME/American Rescue Plan 630,982 - 630,982 0.0%
Employee Benefit Property Tax - - -
Police/Fire Retirement - - -
Parks & Rec Grants/Donations 684,500 147,092 831,592 21.5%
American Rescue Plan 868,681 4,961,979 5,830,660
Library Grants/Donations 360,879 - 360,879 0.0%
Utility Assistance 15,500 - 15,500 0.0%
Miscellaneous Special Revenues - 10,026 10,026
Developer Projects - - -
Economic Development 28,032 - 28,032
Tax Increment Financing (TIF) 707,050 - 707,050 0.0%
Total Special Revenue Funds 29,351,157 15,178,846 44,530,003 51.7%
Capital Project Funds:
Special Assessments 43,450 - 43,450 0.0%
Street Construction 4,455,000 6,839,603 11,294,603 153.5%
Park Development - 56,452 56,452
Winakor Donation - 1,821,274 1,821,274
Indoor Aquatic Center Donations 2,652,571 1,713,575 4,366,146 64.6%
Council Priorities Fund - 1,000,000 1,000,000
General Obligation Bonds 20,313,684 17,916,058 38,229,742 88.2%
Total Capital Project Funds 27,464,705 29,346,962 56,811,667 106.9%
Permanent Funds:
Cemetery Perpetual Care - - -
Furman Aquatic Center Trust - - -
Total Permanent Funds - - -
107
9
Expenditure Changes by Fund continued,
Percentage
2024/25 2023/24 2024/25 Change from
Fund: Adopted Carryover Adjusted Adopted
Enterprise Funds:
Airport Operations/Improvements 1,598,708 3,574,788 5,173,496 223.6%
Water Utility/Improvements 20,817,737 11,731,524 32,549,261 56.4%
Sewer Utility/Improvements 36,841,630 13,885,405 50,727,035 37.7%
Electric Utility/SunSmart 75,472,014 18,837,012 94,309,026 25.0%
Parking/Parking Reserve 1,041,680 - 1,041,680 0.0%
Transit/Transit Reserve 17,456,142 10,456,905 27,913,047 59.9%
Stormwater Utility/Improvements 2,805,114 5,237,209 8,042,323 186.7%
Ice Arena Operations/Reserve 621,809 72,043 693,852 11.6%
Homewood Golf Course 383,362 75,000 458,362 19.6%
Resource Recovery 5,341,271 277,919 5,619,190 5.2%
Total Enterprise Funds 162,379,467 62,950,805 226,527,272 39.5%
Debt Service 13,425,435 - 13,425,435 0.0%
Internal Service Funds:
Fleet Services/Reserve 3,614,837 1,726,234 5,341,071 47.8%
Information Technology/Reserve 2,880,388 192,854 3,073,242 6.7%
Printing Services 128,923 (128,923) - -100.0%
Messenger Services 119,689 (119,689) - -100.0%
Risk Insurance 3,928,442 - 3,928,442 0.0%
Health Insurance 12,621,963 - 12,621,963 0.0%
Total Internal Service Funds 23,294,242 1,670,476 24,964,718 7.2%
Total Expenditures 301,635,763 114,995,065 416,630,828 38.1%
108
REVENUES & OTHER FINANCING SOURCES
Total Budget
as Certified
or Last Amended
Current
Amendment
Total Budget After
Current Amendment
Taxes Levied on Property 1 35,963,162 0 35,963,162
Less: Uncollected Delinquent Taxes - Levy Year 2 0 0 0
Net Current Property Tax 3 35,963,162 0 35,963,162
Delinquent Property Tax Revenue 4 0 0 0
TIF Revenues 5 418,000 0 418,000
Other City Taxes 6 14,981,591 0 14,981,591
Licenses & Permits 7 1,612,051 0 1,612,051
Use of Money & Property 8 27,306,660 0 27,306,660
Intergovernmental 9 34,360,617 0 34,360,617
Charges for Service 10 354,398,828 0 354,398,828
Special Assessments 11 227,104 0 227,104
Miscellaneous 12 2,831,061 0 2,831,061
Other Financing Sources 13 44,899,000 0 44,899,000
Transfers In 14 17,577,843 0 17,577,843
Total Revenues & Other Sources 15 534,575,917 0 534,575,917
EXPENDITURES & OTHER FINANCING USES
Public Safety 16 23,466,013 214,270 23,680,283
Public Works 17 8,682,215 298,649 8,980,864
Health and Social Services 18 1,972,516 0 1,972,516
Culture and Recreation 19 11,120,724 400,461 11,521,185
Community and Economic Development 20 5,343,010 1,122,172 6,465,182
General Government 21 4,002,688 581,993 4,584,681
Debt Service 22 13,427,853 0 13,427,853
Capital Projects 23 33,382,258 46,559,239 79,941,497
Total Government Activities Expenditures 24 101,397,277 49,176,784 150,574,061
Business Type/Enterprise 25 385,600,723 64,147,805 449,748,528
Total Gov Activities & Business Expenditures 26 486,998,000 113,324,589 600,322,589
Transfers Out 27 17,577,843 0 17,577,843
Total Expenditures/Transfers Out 28 504,575,843 113,324,589 617,900,432
Excess Revenues & Other Sources Over
(Under) Expenditures/Transfers Out 29 30,000,074 -113,324,589 -83,324,515
Beginning Fund Balance July 1, 2024 30 935,213,530 0 935,213,530
Ending Fund Balance June 30, 2025 31 965,213,604 -113,324,589 851,889,015
Explanation of Changes: Increases to the budget primarily include fiscal year 2024 carryovers. The majority of the carryovers are delayed capital projects.
NOTICE OF PUBLIC HEARING - AMENDMENT OF CURRENT BUDGET
City of AMES
Fiscal Year July 1, 2024 - June 30, 2025
The City of AMES will conduct a public hearing for the purpose of amending the current budget for fiscal year ending June 30, 2025
Meeting Date/Time: 9/24/2024 06:00 PM Contact: Nancy Masteller Phone: (515) 239-5113
Meeting Location: 515 Clark Avenue, Ames, IA 50010
There will be no increase in taxes. Any residents or taxpayers will be heard for or against the proposed amendment at the time and place specified above. A
detailed statement of: additional receipts, cash balances on hand at the close of the preceding fiscal year, and proposed disbursements, both past and
anticipated, will be available at the hearing. Budget amendments are subject to protest. If protest petition requirements are met, the State Appeal Board will
hold a local hearing. For more information, consult https://dom.iowa.gov/local-gov-appeals.
10
109
ITEM #:33
DATE:09-24-24
DEPT:PW
SUBJECT:ASSESSMENTS FOR SNOW/ICE REMOVAL
COUNCIL ACTION FORM
BACKGROUND:
After a snowfall, abutting property owners have the responsibility of removing snow and ice
accumulations from the sidewalks. According to the Municipal Code, owners shall remove these
accumulations within 10 daylight hours after the storm has stopped. If, after that time, sidewalks
remain uncleared, the City may remove accumulations and assess the actual cost of the removal to the
property owner. This action is performed on a complaint basis. Once a complaint has been received,
notice is given to the abutting property owner that the City will clear the sidewalks if the owner has not
done so within 24 hours of that notice.
City staff removed snow and/or ice at the properties listed below. Also included in the list are the
names and addresses of the property owners and the costs associated with the snow/ice removal. The
work was completed, and the property owners were billed for the work. To date, the bills have not been
paid. Courtesy notices of this hearing were sent by certified mail to the property owners, though some
did not acknowledge their letter.
Hung Mahn Tran $396.00
2809 147th St
Urbandale, IA 50323
Snow/ice removal for sidewalk abutting property located at 715 Grand Ave
Date of Service January 27, 2024
McDonalds Real Estate Company $354.00
PO Box 152766
Columbus, OH 43218
Snow/ice removal for property located at 3621 Lincoln Way
Date of Service January 27, 2024
Flippin Ventures, LLC $135.00
2800 University Ave, Ste 134
West Des Moines, IA 50266
Snow/ice removal for sidewalk abutting property located at 803 Grand Ave
Date of Service January 25, 2024
Loren Wilder $248.00
1226 Northwestern Ave
Ames, IA 50010
Snow/ice removal for sidewalk abutting property located at 1226 Northwestern Ave
Date of Service January 25, 2024
110
ALTERNATIVES:
1. Adopt a resolution assessing the costs of the snow/ice removal to the property owners shown on
the above list. The Finance Director will then prepare a spreadsheet on these assessments, and the
City Clerk's Office will file the assessments with the Story County Treasurer for collection in the
same manner as property taxes as provided for by the Code of Iowa.
2. Do not certify the costs to the County Treasurer and, instead, absorb the costs.
CITY MANAGER'S RECOMMENDED ACTION:
These property owners failed to clear the sidewalks abutting their properties even after receiving notice
to do so and have neglected to pay the costs incurred by the City in making the sidewalks safe for
public use. Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, thereby assessing the costs of the snow/ice removal to the property owners shown
above.
111
ITEM #:34
DATE:09-24-24
DEPT:PW
SUBJECT:ASSESSMENTS FOR SIDEWALK REPAIR/REPLACEMENT
COUNCIL ACTION FORM
BACKGROUND:
Property owners are required by law to maintain the sidewalks abutting their properties. When unsafe
conditions are brought to the City’s attention, the property owner is notified of the need to repair or
replace the unsafe section(s). If the sidewalk safety issue is still not addressed, the City arranges for the
sidewalk to be repaired or replaced. The cost of that work is then assessed to the property owner.
During the spring and summer of 2023, the City notified property owners that the sidewalks abutting
their properties needed to be replaced and provided deadlines for the owners to complete the
replacement. After the deadlines passed without replacement of the sidewalks, the City hired a company
in October 2023 to replace the sidewalks at the City's expense. The respective property owners were
then billed for the work and, to date, the bills have not been paid.
Because of non-payment of the bills, a decision was made to proceed with assessing the charges as
provided in Iowa Code section 364.12. Courtesy notices of this hearing were sent by certified mailed
and regular mail to the property owners, though some did not acknowledge their letter.
Lance & Lauren Lohse $4,604.53
213 7th Street
Ames, IA 50010
Replacement/repair of sidewalk abutting property located at 213 7th Street
Date of Service October 2023
John & Gretta Hubert $4,349.00
3416 West Street
Ames, IA 50010
Replacement/repair of sidewalk abutting property located at 3416 West Street
Date of Service October 2023
Chamberlain Holdings, LLC/Compendium Property $6,302.00
15516 Viking Crusader Ct
Westfield, IN 46074
Replacement/repair of sidewalk abutting property located at 2514 Chamberlain
Street
Date of Service October 2023
Thomas & Kelsie Olsen $7,790.58
923 Kellogg Ave
Ames, IA 50010
Replacement/repair of sidewalk abutting property located at 923 Kellogg Ave
Date of Service October 2023
112
Because these assessment amounts are higher than the typical assessment amounts, the City
Attorney has advised that the Council may assess costs in a similar manner as street or utility
improvements and allow the property owner to pay for the work performed over time. Staff is
proposing that the assessment costs be paid over a term of 10 years, with an annual interest rate
equal to the yield on a 10-year U.S. Treasury Note (3.63%).
ALTERNATIVES:
1. Adopt a resolution assessing the costs to the property owner in accordance with the terms shown
above. The Finance Director will then prepare a spreadsheet on the assessment, and the City
Clerk's Office will file the assessment with the Story County Treasurer for collection in the same
manner as property taxes as provided for by the Code of Iowa.
2. Do not certify these costs to the County Treasurer and instead have the City absorb the cost.
CITY MANAGER'S RECOMMENDED ACTION:
The City's longstanding policy is to require abutting property owners to maintain sidewalks
adjacent to their properties. When that is not done, the City maintains safe public passage by
carrying out the repairs or replacement and then assessing those costs to the respective property
owners. Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, thereby assessing the costs of the sidewalk repair/replacement to the property owners
shown above.
113
To:Mayor & City Council
From:Planning & Housing Department
Date:September 20, 2024
Subject:Second Reading Zoning Text Amendment - Planned Unit Development
(PUD) Overlay Standards
Item No. 35
MEMO
The ordinance relating to a Zoning Text Amendment to amend the Exception Standards
for Planned Unit Development (PUD) Overlay Standards is attached for the Council's
review and consideration for second reading.
ATTACHMENT(S):
FINAL Ordinance ZTA PUD Overlay.docx
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
114
ORDINANCE NO. __________
AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF
THE CITY OF AMES, IOWA, BY AMENDING SECTIONS
29.1114(5), 29.1114(6)(a), AND CORRESPONDING TABLE AND
ENACTING A NEW SUBSECTION 29.1114(6)(e) THEREOF,
FOR THE PURPOSE OF AMENDING SUPPLEMENTAL AND
COMPATIBILITY STANDARDS AND DEFINING POCKET
NEIGHBORHOODS WITHIN THE PUD OVERLAY DISTRICT
REPEALING ANY AND ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT TO THE EXTENT OF SUCH
CONFLICT; AND ESTABLISHING AN EFFECTIVE DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby
amended by amending Sections 29.1114(5), 29.114(5) Table and 29.1114(6)(a) and enacting a new
subsection 29.1114(6)(e) as follows:
“Sec. 29.1114 “PUD” PLANNED UNIT DEVELOPMENT OVERLAY DISTRICT
***
(5) Supplemental Development Standards. Property that is zoned PUD shall be developed in
accordance with the Zone Supplemental Development Standards listed in Table 29.1114(5) below, except
Alternative Design approvals of 29.1502(7) or Pocket Neighborhood compatibility standards have priority
over Development Standards if there is a conflict:
Table 29.1114 (5)
Planned Unit Development Overlay District (PUD)
Supplemental Development Standards
SUPPLEMENTAL
DEVELOPMENT
STANDARDS
PUD ZONE
Area Requirement
Minimum area of two acres or more, except when environmental sensitive areas, natural
features, or scenic assets are being preserved. Exceptions include City Council initiated
rezoning; sites with environmentally sensitive areas, preservation of natural areas, or scenic
locations; and infill development sites.
Density
Zoning district density requirements shall apply subject to the allowances of this section.
Where a development encompasses more than one zoning district, each area of the PUD
development shall comply with the density requirements that are set by the zone for that area.
Density transfer is not permitted.
Developments with a minimum of 10% affordable housing units made available for sale or
rent to moderate or low-income households as defined by the Federal Housing and Urban
Development Department (HUD) for the City of Ames, may include a density bonus of 15%
rounding up to the next whole unit, or one (1) dwelling unit, whichever is greater. An
affordable housing plan and binding agreement for maintaining affordability must
accompany the PUD application.
Infill development sites may be approved for one additional dwelling unit that exceeds the
stated maximum density calculation of units per acre of the base zoning district.
115
***
(6)Compatibility Standards.Minimum lot area, lot width, lot frontage, setback, and
maximum site coverage requirements may be reduced to provide for a variety of dwelling types. Any such
modification to the Zoning District requirements must be noted on the Master Plan.
Due to the concentration of dwelling units that will occur if these dimensional requirements are reduced,
the following compatibility standards are required:
(a)Garages and Driveways. Garages and off-street parking areas must be located so
that they do not define the front façade of the dwelling. This standard is met when a garage does not
protrude forward from the front facade façade or the front entry is setback typically no more than 12 feet to
the front door and includes the required entrance design requirements. City Council may approve a
development on through-lots without meeting this standard when it is determined to be impracticable for
the home design and street types.
The development must include adequate right-of-way and driveway spacing to accommodate parking and
street trees. The width of driveways may need to be reduced and garages setback an adequate distance to
accommodate these elements. Shared driveways are encouraged to address street design goals. Alley or
private rear lane access is also an option.
(b)Entrances. Main entrances to dwelling units must be clearly identifiable and
accessible to the owner and visitors. The main entrance must be demarcated by one of the following:
covered porch or stoop; sidelight windows; or other significant architectural treatment that emphasizes
main entrances. Main entrances shall be directly connected to the pedestrian circulation system of the
development.
(c)Massing. Multi-family buildings proposed abutting single-family and or two-
family buildings should be of a scale, massing, window proportions, and architectural style that is
compatible with abutting lower density residential development.
(d)Commercial. Commercial buildings shall have main entrances that are clearly
identifiable and accessible. The buildings will be oriented towards the street or towards a pedestrian/bicycle
corridor.
(e)Pocket Neighborhood. Pocket Neighborhoods are a specific housing
development type of small homes clustered around a common open space as a shared front yard of the
homes. The common open space is a defining organizing element of the site layout. Typical home clusters
would range in size from 4-12 units to maintain the intent of a small, clustered development concept. The
cluster design shall not have the effect of walling off the development from the public street with rear
facades of homes, this means the common open space should visually and physically connect with the
public sidewalk along the street frontage when possible, or for the abutting home along the street to include
front façade type features along the street or incorporate side or corner entries that tie to both the street and
open space.
Pocket Neighborhoods are permitted to have no minimum lot size, setbacks, or coverage limitations for the
individual homes. Frontage requirements for vehicle access are not required. Parking may be provided on
the lot of the home or within the development area. Up to 50% of the homes may have a parking reduction
of one required space.
The home design shall include front entryway patios or porches to help define the private lot and home area
from the common open space at the front of the homes. Walkways shall extend from the front door to the
and through the common open space. The compact and close-knit design nature of the pocket
neighborhood shall include an emphasis on architectural design features related to window placement,
visual interest, massing, and landscaping to support privacy and architectural compatibility.
***”
Section Two. All ordinances, or parts of ordinances, in conflict herewith are hereby repealed to
the extent of such conflict, if any.
116
Section Three. This ordinance shall be in full force and effect from and after its passage and
publication as required by law.
Passed this day of , 2024.
_____________________________________________________________________________
Renee Hall, City Clerk John A. Haila, Mayor
117
To:Mayor & City Council
From:Planning & Housing
Date:September 20, 2024
Subject:Third reading and adoption of Ordinance relating to Zoning Text Amendment
for Exception Standards to Downtown Service Center Zoning District
Item No. 36
MEMO
The ordinance relating to Zoning Text Amendment to amend the Exception Standards for
the Downtown Service Center "DSC" Zoning District is attached for your review and
consideration for third reading and adoption.
ATTACHMENT(S):
ORD 4539.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
118
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF
THE CITY OF AMES, IOWA, BY AMENDING SECTION
29.808(4)(b)(ii) THEREOF, FOR THE PURPOSE OF
AMENDING STANDARDS FOR THE DOWNTOWN SERVICE
CENTER ZONING DISTRICT (DSC); REPEALING ANY AND
ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT TO THE EXTENT OF SUCH CONFLICT; AND
ESTABLISHING AN EFFECTIVE DATE
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby
amended by amending Section 29.808(4)(b)(ii) as follows:
“Sec. 29.808. "DSC" DOWNTOWN SERVICE CENTER.
***
(4)
***
(b)Standards for Existing Structures. The Zoning Board of Adjustment shall review each
application for the purpose of determining that each proposed expansion or enlargement of a
building not meeting the minimum number of stories or floor area ratio, meets each of the
following standards:
(i)The proposed project is an expansion or enlargement of an existing building and not for
new construction,
(ii)The property has frontage on 6th Street. For properties on a through lot, existing
buildings on the south half of the lot shall have a second story along the entire 5th Street
frontage.The proposed project does not replace a multi-story structure with a one-story
structure.
(iii)The proposed project retains or creates an active pedestrian street entrance,
(iv)The proposed project demonstrates a height and building placement that emphasizes an
urban design of Main Street style development characterized by a height compatible
with buildings in downtown and maintaining or creating a street edge with buildings,
(v)The proposed project deemphasizes the quantity and visibility of surface parking spaces,
and
(vi)The proposed project has a minimum floor area ratio of 0.50.
***”
Section Two. All ordinances, or parts of ordinances, in conflict herewith are hereby repealed to
the extent of such conflict, if any.
Section Three. This ordinance shall be in full force and effect from and after its passage and
publication as required by law.
Passed this day of , 2024.
_____________________________________________________________________________
Renee Hall, City Clerk John A. Haila, Mayor
119