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~Master - December 10, 2024, Regular Meeting of the Ames City Council
1.Proclamation for "Wreaths Across America Day," December 14, 2024 2.Motion approving payment of claims 3.Motion approving Summary of Minutes of Regular City Council Meeting on November 26, 2024 4.Motion approving Report of Change Orders for period November 16-30, 2024 5.Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor Licenses: a. Cyclone Liquors, (626 Lincoln Way), Class C Liquor License b. Mickey’s Irish Pub, (109 Welch Avenue), Class C Retail Alcohol License with Outdoor Service c. Café Beau, (2504 Lincoln Way), Class C Retail Alcohol License with Outdoor Service d. Torrent Brewing Co., (504 Burnett Avenue), Class C Retail Alcohol with Living Quarter and Outside Service 6.Motion setting November 18, 2025, and December 16, 2025, as Regular City Council Meetings and cancelling City Council Meetings on November 11, 2025, and December 23, 2025 7.Motion accepting Municipal Equality Index Report 8.Motion directing the City Attorney to draft an ordinance adopting the name of a new frontage road at U.S. Highway 30 and 580th/S Teller Ave to Turing Street 9.Resolution approving requests from Midnight Madness on July 18, 2025 for partial road closures of: a. Ashmore Drive from Beach Avenue to Gaskill Drive b. Gaskill Drive from Ashmore Drive to Country Club Boulevard c. Country Club Boulevard from Gaskill Drive to Kildee Street d. Agg Avenue from Kildee Street to Cessna Street e. Cessna Street from Agg Avenue to Beach Avenue 10.Resolution authorizing the expenditure of $5,000 ($4,000 from Council Operating budget & $1,000 from AHRC budget) to support the Building Inclusion Breakfast AGENDA REGULAR MEETING OF THE AMES CITY COUNCIL COUNCIL CHAMBERS - CITY HALL DECEMBER 10, 2024 NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public during discussion. The Standards of Decorum, posted at the door and available on the City website, define respectful conduct for public participation. If you wish to speak, please fill out the form on the tablet outside the door to the Council Chambers or scan the QR Code to the right to fill out the same form on a personal device. When your name is called, please step to the microphone, state your name for the record, and keep your comments brief so that others may have the opportunity to speak. REGULAR MEETING OF THE AMES CITY COUNCIL** **Regular City Council Meeting will immediately follow the meeting of the Ames Area Metropolitan Planning Organization Transportation Policy Committee. CALL TO ORDER: 6:00 p.m. PROCLAMATIONS: CONSENT AGENDA : All items listed under the Consent Agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time the Council members vote on the motion. 1 11.Resolution approving and adopting Supplement No. 2025-1 to the Ames Municipal Code 12.Resolution approving Encroachment Permit for Sign at 301 Main Street 13.Resolution approving appointment of Council Member Bronwyn Beatty-Hansen to the Ames Regional Economic Alliance (AREA) 14.Resolution approving appointment of Council Member Tim Gartin to Discover Ames 15.Resolution approving appointment of Council Member Rachel Junck to the Ames Transit Agency Board of Trustees 16.Resolution approving Agreement between Ames Human Relations Commission and Iowa Office of Civil Rights regarding intake and investigation of Civil Rights Complaints 17.Resolution approving amendment to the Iowa Department of Agriculture and Land Stewardship Funding Agreement for the Ioway Creek-Brookside Water Quality Project revising the completion date to December 31, 2026 18.Resolution approving the Commission on the Arts (COTA) Spring 2025 Special Project Grant contracts 19.Resolution authorizing Public Art Commission to enter into agreements with artists for 2024/25 Ames Annual Outdoor Sculpture Exhibition selections 20.Resolution awarding contract to Van Meter Inc. of Urbandale, Iowa for the purchase of 750 copper, 15 kV cable in the amount of $103,554.60 21.Resolution awarding contract to Rexco Equipment Inc. of Des Moines for a forestry wood and brush chipper for the Parks and Recreation Department 22.Resolution approving contract and bond for the Water Treatment Plant Lime Pond Underdrain Improvement with Con-Struct, Inc., of Ames, Iowa 23.Zoning Text Amendment to allow Social Service Providers in the Single-Family Conservation Overlay (O-SFC) Zoning District with approval of Special Use Permit for certain Properties abutting Commercial Zoning a. First reading of Ordinance 24.Second reading of Ordinance for Industrial Tax Abatement for Wyffels Site Plan at 220 S. Teller Avenue 25.Second reading of Ordinance for rezoning of 3200 University Boulevard from "RI" (Research Park Innovation District) to "FS-RM" (Floating Suburban - Residential Medium Density) with "PUD" Planned Unit Development Overlay 26.Second reading of Ordinance for rezoning of 3300 University Boulevard from "RI" (Research Park Innovation District) to "FS-RM" (Floating Suburban - Residential Medium Density) with "PUD" Planned Unit Development Overlay 27.Preliminary Plat for 4925 and 5299 Lincoln Way - Sunset Ridge Subdivision, 12th Addition a. Resolution approving Preliminary Plat 28.Final Plat for 4925 and 5299 Lincoln Way - Sunset Ridge Subdivision, 12th Addition a. Resolution approving Final Plat 29.Resolution Approving Extension of Sidewalk Installation Deferral for 4004 and 4008 Cochrane Parkway 30.Request to Defer Implementation of Annexation Covenants by Separate Owners of 2114 & 2126 PUBLIC FORUM : This is a time set aside for comments from the public on topics of City business other than those listed on this agenda. Please understand that the Council will not take any action on your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a future meeting. ORDINANCES: PLANNING AND HOUSING: 2 State Avenue a. Resolution Deferring Implementation of Covenants 31.Solid Waste Management Strategies a. Resolution authorizing staff to submit an Intent to Negotiate letter to Carroll County Solid Waste Management Commission 32.2024 City Boards and Commission Survey Results 33.Staff Report regarding Fitch Family Indoor Aquatic Center proposed facility schedule, survey, and fee schedule 34.Hearing on Text Amendment modifying Newspaper Publication Requirements a. Motion to continue the Public Hearing to January 14, 2025 35.Hearing on 2019/20 Storm Water Erosion Control Program (Ioway Creek - 6th to 13th St): a. Motion accepting report of bids b. Resolution approving final plans and specifications and awarding a contract to Iowa Earth Works of Huxley, Iowa in the amount of $1,687,433 36.Hearing on 2023/24 Ames Plan 2040 Sanitary Sewer Utility Infrastructure (265th Street Extension): a. Motion accepting report of bids b. Resolution approving final plans and specifications and awarding a contract for the base bid to S.M. Hentges & Sons, Inc of Jordan, Minnesota, in the amount of $2,036,000 37.Hearing on Carr Park Agility Course Project: a. Motion accepting report of bids b. Resolution approving final plans and specifications and awarding a contract to Caliber Construction LLC, of Adair, Iowa in the amount of $443,800. c. Resolution awarding a contract to Outdoor Recreation Products, Gretna, Nebraska for the agility course equipment and installation in the amount of $166,570. d. Resolution awarding a contract to Boland Recreation, Marshalltown, Iowa for a shelter in the amount of $25,500. 38.Hearing on Mini-Pitch Project at Lloyd Kurtz Park: a. Motion accepting report of bids b. Resolution approving final plans and specifications for Bid Package 1 – Concrete & Grading and awarding a contract to Caliber Concrete LLC, of Adair, IA, for the base bid, Add Alternate 1, and Add Alternate 3 in the amount of $182,462.27 c. Resolution approving final plans and specifications for Bid Package 2 - Mini-Pitch System, Lights, and Acrylic Surfacing and awarding a contract to Caliber Concrete LLC, of Adair, IA, in the amount of $109,300 d. Resolution approving final plans and specifications for Bid Package 3 – Electrical and awarding a contract to Van Maanen Electric Inc, of Newton, IA, for Bid Option 1 in the amount of $7,610 e. Motion rejecting bid for Bid Package 4 – Water Service f. Motion approving reallocation of Capital Improvement Project (CIP) savings for the Community Center Gym Flooring Project in the amount of $90,230 39.Hearing on proposal to vacate easements located at Aspen Ridge Subdivision, 2nd Addition and PUBLIC WORKS : ADMINISTRATION: PARKS & RECREATION: HEARINGS: 3 Grand Aspen Ridge Subdivision, 2nd Addition a. Resolution vacating easements 40.Participation with agencies, boards, and commissions: a. Discover Ames (ACVB) b. Ames Regional Economic Alliance (AREA) c. Story County Emergency Management Agency (SCEMA) d. Ames Transit Agency Board of Trustees DISPOSITION OF COMMUNICATIONS TO COUNCIL: REPORT OF GOVERNING BODY: COUNCIL COMMENTS: ADJOURNMENT: Please note that this agenda may be changed up to 24 hours before the meeting time as provided by Section 21.4(2), Code of Iowa. 4 To:Mayor and City Council From:City Clerk's Office Date:December 6, 2024 Subject:Approval of Minutes Item No. 3 MEMO Attached are the minutes for the Regular Meeting of the Ames City Council on November 26, 2024. ATTACHMENT(S): C24-1126 Summary.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 5 1 SUMMARY OF MINUTES OF THE REGULAR MEETING OF THE AMES AREA METROPOLITAN PLANNING ORGANIZATION (AAMPO) TRANSPORTATION POLICY COMMITTEE AND REGULAR MEETING OF THE AMES CITY COUNCIL AMES, IOWA NOVEMBER 26, 2024 CALL TO ORDER: The Ames Area Metropolitan Planning Organization (AAMPO) Transportation Policy Committee meeting was called to order by Ames Mayor and voting member John Haila at 6:00 p.m. on the 26th day of November, 2024. Other voting members present were: Bronwyn Beatty-Hansen, City of Ames; Gloria Betcher, City of Ames; Amber Corrieri, City of Ames; Tim Gartin, City of Ames; Rachel Junck, City of Ames; Anita Rollins, City of Ames; and Linda Murken, Story County Board of Supervisors. Emily Boland, Ames Transit Agency Board of Trustees, joined the meeting telephonically. FFY 2025-2028 TRANSPORTATION IMPROVEMENT PROGRAM: Public Works Director John Joiner reviewed the amendment. Moved by Murken, seconded by Betcher, to set December 10, 2024, as date of public hearing for amendment to the FFY 2025-2028 Transportation Improvement Program. Vote on Motion: 9-0. Motion declared carried unanimously. Motion declared carried unanimously. POLICY COMMITTEE COMMENTS: None. ADJOURNMENT: Moved by Junck, seconded by Murken, to adjourn the meeting at 6:01 p.m. Vote on Motion: 9-0. Motion declared carried unanimously. REGULAR MEETING OF THE AMES CITY COUNCIL AMES, IOWA NOVEMBER 26, 2024 The Regular Meeting of the Ames City Council was called to order by Mayor Haila at 6 :03 p.m. on the 26th day of November, 2024, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law. Present were Council Members Bronwyn Beatty-Hansen, Gloria Betcher, Amber Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins. Ex officio Emily Boland joined the meeting telephonically. CONSENT AGENDA: Council Member Betcher requested to pull Item No. 15. Moved by Beatty-Hansen, seconded by Betcher, to approve the consent agenda less Item No. 15. 1. Motion approving payment of claims 2. Motion approving Summary of Minutes of Regular City Council Meeting on November 12, 2024 6 2 3. Motion approving Report of Change Orders for period November 1-15, 2024 4. Motion approving Civil Service Candidates 5. Motion approving new Special Class C Retail Alcohol License - Ames History Museum, 416 Douglas Avenue 6. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor Licenses: a. The Café, (2616 Northridge Parkway), Class C Liquor with Outdoor Service and Catering Privilege b. Aunt Maude’s, (543-547 Main Street), Class C Liquor License with Outdoor Service c. Caseys #4314, (1118 South Duff Avenue), Class E Retail Alcohol License d. Caseys #4315, (3218 Orion Drive), Class E Retail Alcohol License e. Thumbs Bar, (2816 West Street), Class C Liquor License with Outdoor Service f. Tip Top Lounge, (201 E. Lincoln Way), Class C Liquor License with Outdoor Service g. Target Store T-1170, (320 S. Duff Avenue), Class E Retail Alcohol h. Potter's Shoppe & Eatery, (330 5th Street), Special Class C Retail Alcohol License 7. Motion accepting the Fitch Family Indoor Aquatic Center Monthly Update 8. RESOLUTION NO. 24-607 approving appointments to Boards and Commissions 9. Requests from Ames Regional Economic Alliance for Ames Main Street Farmers' Market on Saturdays from May 4 - October 14 11, 2025: a. Motion approving blanket Temporary Obstruction Permit and blanket Vending License for Central Business District from 5:30 a.m. to 1:30 p.m. b. RESOLUTION NO. 24-608 approving closure of 300 and 400 blocks of Main Street, Burnett Avenue from Main Street to the U.S. Bank drive-through, and Tom Evans from 5:30 a.m. to 1:30 p.m. c. RESOLUTION NO. 24-609 approving suspension of parking enforcement in CBD Lots X and Y from 6:30 a.m. to 1:00 p.m. on Saturdays from May 4 - October 14 11, 2025 d. RESOLUTION NO. 24-610 approving usage of waiver of electrical fees and waiver of fee for blanket Vending License for the event from 5:30 a.m. to 1:30 p.m. on Saturdays from May 4 - October 14 11, 2025 e. RESOLUTION NO. 24-611 approving/motion denying request to waive fees for parking meters on the 300 and 400 blocks of Main Street 10. Requests from Ames Main Street for Art Walk on Thursday, June 5, 2025: a. Motion approving blanket Temporary Obstruction Permit and blanket Vending License in Central Business District b. RESOLUTION NO. 24-612 approving suspension of parking meter fees and enforcement for 23 metered parking spaces for vendors from 3:00 p.m. to 9:00 p.m. c. RESOLUTION NO. 24-613 approving waiver of parking meter fees and enforcement, usage and waiver of electrical fees, and waiver of fee for blanket Vending license for Ames Main Street from 3:00 p.m. to 8:00 p.m. d. RESOLUTION NO. 24-614 approving closure of Kellogg Avenue and Douglas Avenue, from Main Street to Fifth Street from 3:00 p.m. to 9:00 p.m. 7 3 e. RESOLUTION NO. 24-615 approving usage of Tom Evans Plaza 11. Requests from Ames Main Street for Summer Sidewalk Sales on July 10 - July 13, 2025: a. Motion approving Blanket Temporary Obstruction Permit b. RESOLUTION NO. 24-616 approving suspension of parking regulations and enforcement for the Downtown from 8:00 a.m. to 8:00 p.m. on Saturday, July 12 c. RESOLUTION NO. 24-617 approving transfer of $1,370.25 from the Hotel/Motel Tax Fund to the Parking Fund 12. Requests from Ames Main Street for Music Walk on Thursday, September 18, 2025: a. Motion approving blanket Temporary Obstruction Permit and blanket Vending License in Central Business District from 3:00 p.m. to 9:00 p.m. b. RESOLUTION NO. 24-618 approving suspension of parking meter fees and enforcement of 23 metered parking spaces for vendors from 3:00 p.m. to 9:00 p.m. c. RESOLUTION NO. 24-619 approving waiver of parking meter fees and enforcement and usage and waiver of electrical fees, and waiver of fee for blanket Vending License for Ames Main Street from 3:00 p.m. to 9:00 p.m. d. RESOLUTION NO. 24-620 approving closure of Kellogg Avenue and Douglas Avenue from 5th Street to Main Street 13. Requests from Ames Main Street for Witches Walk on Thursday, October 9, 2025: a. Motion approving blanket Temporary Obstruction Permit and blanket Vending License in Central Business District from 5:30 p.m. to 8:00 p.m. and waiving fee for blanket Vending License b. RESOLUTION NO. 24-621 approving waiver of electrical fees on Ames Main Street from 3:00 p.m. to 9:00 p.m. c. RESOLUTION NO. 24-622 approving closure of Kellogg Avenue from Main Street to Fifth Street from 3:00 p.m. to 9:00 p.m. d. RESOLUTION NO. 24-623 approving suspension of parking regulations and enforcement for 14 parking spaces in Downtown from 3:00 p.m. to 9:00 p.m. on October 9, 2025 14. Requests from Ames Main Street for Small Business Saturday on November 29, 2025: a. Motion approving Blanket Temporary Obstruction Permit for Downtown and Campustown b. RESOLUTION NO. 24-624 approving suspension of parking regulations and enforcement for Downtown and Campustown from 8:00 a.m. to 8:00 p.m. on Saturday, November 29, 2025 c. RESOLUTION NO. 24-625 approving/motion denying waiver of parking meter fees and enforcement d. RESOLUTION NO. 24-626 approving transfer of $2,468.25 from the Hotel/Motel Tax Fund to the Parking Fund 15. Annual 2024 Urban Renewal Report: a. RESOLUTION NO. 24-627 approving 2024 Urban Renewal Report b. RESOLUTION NO. 24-628 approving certification of TIF Debt and appropriating payment of a rebate of incremental taxes for the Barilla TIF District c. RESOLUTION NO. 24-629 approving certification of TIF Debt and appropriating payment of a rebate of incremental taxes for the North Dayton Industrial Park TIF District 8 4 16. RESOLUTION NO. 24-630 approving FY 2023/24 Annual Street Financial Report 17. RESOLUTION NO. 24-631 awarding contract to Stiver's Ford of Waukee, Iowa in the amount of $84,491 for three 2025 Ford Maverick Hybrid Pickups 18. RESOLUTION NO. 24-632 awarding contract to Hiway Truck Equipment of Fort Dodge, Iowa in the amount of $84,710 to equip two truck chassis with utility bodies and accessories for Ames Fire Department 19. Resource Recovery Primary Rotor Replacement: a. RESOLUTION NO. 24-633 waiving Purchasing Policies and approving a sole source contract to Hennen Equipment, Inc. (Komptech USA), of Shakopee, Minnesota b. RESOLUTION NO. 24-634 awarding contract to Hennen Equipment, Inc. (Komptech USA), of Shakopee, Minnesota, in the amount of $76,607.50 20. RESOLUTION NO. 24-635 setting date of public hearing for December 10, 2024, to consider vacation of the following easements located at Aspen Ridge Subdivision, 2nd Addition and Grand Aspen Ridge Subdivision 2nd Addition: • Existing 5-foot Public Utility Easement located at Part of Parcel C of Lot 1 and 5 - Foot Public Utility Easement located at Part of Lot 2, Aspen Ridge Subdivision, 2nd Addition • Existing twenty-foot (20') Ingress/Egress Easement, 10-foot Sanitary Sewer, Slope Easement, West Line Access Point Restriction and 20-foot Public Utility Easement located at Part of Parcel C of LOT 1, Part of LOT 2, Part of Part A, Lot 3, Aspen Ridge Subdivision, 2nd Addition, & Part of Outlot C, Grand Aspen Subdivision, 2nd Addition • Existing ten-foot (10') Drainage easement located at Part of Parcel B of LOT 3 of Aspen Ridge Subdivision, 2nd Addition • Existing ten-foot (10') Public Utility Easement located at Part of Parcel D of Aspen Ridge Subdivision, 2nd Addition • Existing fifty foot (50') Shared Access and Public Utility Easement located at Part of Parcel B of LOT 3 of Aspen Ridge Subdivision, 2nd Addition Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. ANNUAL 2024 URBAN RENEWAL REPORT: Finance Director Corey Goodenow addressed an error in the Council Action Form concerning the active Tax Increment Financing (TIF) Districts. Moved by Betcher, seconded by Beatty-Hansen, to approve the Annual 2024 Urban Renewal Report as described in Alternative 1: • RESOLUTION NO. 24-627 approving 2024 Urban Renewal Report • RESOLUTION NO. 24-628 approving certification of TIF Debt and appropriating payment of a rebate of incremental taxes for the Barilla TIF District • RESOLUTION NO. 24-629 approving certification of TIF Debt and appropriating payment of a rebate of incremental taxes for the North Dayton Industrial Park TIF District Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. 9 5 PUBLIC FORUM: Mayor Haila opened the Public Forum. Richard Deyo spoke about his experience at the recent Mary Greeley Medical Center Board of Trustees meeting and emphasized his support of elected officials taking an oath of office. Taylor Burkhead noted the impact of not having a public transit bus route between Ames and Nevada. Ianka Mitchell-Conway discussed policing in Ames and ensuring all Ames residents felt safe in the community. Josh Fifer shared his personal experience encountering drug use in Ames and encouraged policing of the issue. Mayor Haila closed the Public Forum when no one else came forward to speak. ZONING TEXT AMENDMENT (ZTA) FOR SOCIAL SERVICE PROVIDER USE WITHIN THE SINGLE-FAMILY CONSERVATION OVERLAY DISTRICT: Planning and Housing Director Kelly Diekmann reviewed the proposed ZTA. The Public Input was opened by Mayor Haila. Liam Ehrecke, Rebecca Runyon, Josh Fifer, Robert Martin, Ianka Mitchell-Conway, David Thielen, Dwayne Schrunk, Marygrace Martin, and Peter Hallock spoke in favor of the proposed ZTA. Mike Dubiel, David Carter, Anne Kinzel, Kate Gregory, Donna Nelson, Julie Kruse, Shellie Orngard, and Angie Carter spoke in opposition to the proposed ZTA. The Public Input was closed by Mayor Haila when no one else came forward to speak. Moved by Betcher, seconded by Rollins, to approve Alternative 5: Deny the proposed zoning text amendment and take no further action. Vote on Motion: 2-4; Beatty-Hansen, Corrieri, Junck, and Gartin dissenting. Motion failed. Moved by Beatty-Hansen, seconded by Gartin, to approve Alternative 2: Direct staff to modify the draft ordinance and return on December 10th with an ordinance that allows Social Service Providers with approval of a Special Use Permit within the Single-Family Conservation Overlay with modified language to restrict the area to properties abutting commercial zoning along the 600 Block of Clark Avenue and the 100, 200, 300, and 400 Blocks of 7th Street with a limitation of establishing only one additional site as a social service provider. Vote on Motion: 4-2; Betcher and Rollins dissenting. Motion declared carried. Moved by Gartin, seconded by Corrieri, to request staff formally compile the list of concerns gathered with respect to the request from the Romero House to bring back to the City Council at 10 6 a future meeting as an informational document for policy decisions. Motion withdrawn. REQUEST TO INITIATE A TEXT AMENDMENT TO ALLOW FOR TEMPORARY EVENTS IN THE AGRICULTURAL ZONING DISTRICT: Director Diekmann presented the request. Mayor Haila opened the Public Input. Lynn Ballard shared the intent to use the property at 1400 South Fourth Street to host events in Ames that are one-time or temporary in nature. Mayor Haila closed the Public Input when no one else came forward to speak. Moved by Gartin, seconded by Beatty-Hansen, to approve Alternative 2: Establish Administrative Special Use Temporary Special Event Zoning Permit that would apply to Agricultural, Commercial, and Industrial areas. Vote on Motion: 6-0. Motion declared carried unanimously. PRELIMINARY PLAT FOR 525 & 901 SE 16TH STREET: Director Diekmann reviewed the Preliminary Plat. The Public Input was opened and closed when no one came forward to speak. Moved by Corrieri, seconded by Gartin, to adopt RESOLUTION NO. 24-636 approving Preliminary Plat for East Meadows Subdivision, subject to approval of Flood Plain Permit by the City of Ames. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. The meeting was recessed at 7:56 p.m. and reconvened at 8:00 p.m. STAFF REPORT ON CLIMATE ACTION PLAN INITIAL IMPLEMENTATION STEPS TO INCENTIVIZE NET-ZERO-READY NEW CONSTRUCTION: Planner Ameilia Schoeneman presented the options for net-zero ready tax abatement. Mayor Haila opened and closed the Public Input when no one came forward to speak. Moved by Beatty-Hansen, seconded by Rollins, to amend the City-wide ownership housing new construction Urban Revitalization Plan following Option 2: Net-Zero-Ready, All-Electric Home with Solar Installation. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Beatty-Hansen, seconded by Betcher, to direct staff to reach out to the Ames Home Builders Association to inquire about a partnership to build a model home. Vote on Motion: 6-0. Motion declared carried unanimously. 11 7 STAFF REPORT ON ALL-WAY STOP STUDY FOR ADA HAYDEN ROAD AND MCFARLAND AVENUE INTERSECTION MOTION DIRECTING STAFF: Traffic Engineer Damion Pregitzer reviewed the request and the findings of the study. The Public Input was opened and closed when no one came forward to speak. Moved by Corrieri, seconded by Gartin, to approve the Alternative 1: Retain the Current Two- Way Configuration with Implementation of Enhanced Safety Measures. Vote on Motion: 6-0. Motion declared carried unanimously. AMES CITY HALL INTERIOR UPDATES PHASE II: Assistant City Manager Pa Vang Goldbeck discussed the bids received and noted that staff recommended awarding the contract. Moved by Betcher, seconded by Corrieri, to adopt RESOLUTION NO. 24-637 approving final plans and specifications and awarding contract to GTG Construction of Des Moines, Iowa in the amount of $336,500. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. STEVEN L. SCHAINKER PLAZA UPDATE: Parks and Recreation Director Keith Abraham provided the update. Moved by Betcher, seconded by Junck, to approve the Steven L. Schainker Plaza monthly update. Vote on Motion: 6-0. Motion declared carried unanimously. HEARING ON PREAPPROVAL OF INDUSTRIAL TAX ABATEMENT FOR WYFFELS SITE PLAN AT 220 S. TELLER AVENUE: Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Betcher, seconded by Beatty-Hansen, to pass on first reading an ordinance granting preapproval of Industrial Tax Abatement for qualified real estate for the project referenced as Wyffels at 220 S Teller Avenue for improvements completed prior to December 31, 2024, in substantial conformance to the general site layout and building design as determined by the Planning and Housing Director, including a certificate of occupancy from the City of Ames. Roll Call Vote: 6-0. Motion declared carried unanimously. HEARING ON AMES PLAN 2040 FUTURE LAND USE MAP DESIGNATION AMENDMENT FROM EMPLOYMENT TO RESIDENTIAL NEIGHBORHOOD-3 FOR 3200 AND 3300 UNIVERSITY BOULEVARD: Planner Benjamin Campbell presented the amendment. The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak. Moved by Beatty-Hansen, seconded by Gartin, to adopt Resolution No. 24-638 approving Map 12 8 Amendment. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. HEARING ON REZONING OF 3200 AND 3300 UNIVERSITY BOULEVARD FROM "RI" (RESEARCH PARK INNOVATION DISTRICT) TO "FS-RM" (FLOATING SUBURBAN - RESIDENTIAL MEDIUM DENSITY) WITH A "PUD" PLANNED UNIT DEVELOPMENT OVERLAY AND MASTER PLAN / MAJOR SITE DEVELOPMENT PLAN: Planner Campbell reviewed the proposed rezoning. Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Gartin, seconded by Corrieri, to pass on first reading an ordinance for 3200 University Boulevard. Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Betcher, seconded by Corrieri, to pass on first reading an ordinance for 3300 University Boulevard. Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Rollins, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 24-639 approving Site Development Plan for 3300 University Boulevard. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. HEARING ON AMES/ISU ICE ARENA RADIANT HEAT REPLACEMENT PROJECT: The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak. Moved by Rollins, seconded by Betcher, to accept the report of bids. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Beatty-Hansen, seconded by Rollins, to adopt RESOLUTION NO. 24-640 approving final plans and specifications and awarding a contract to Converse Conditioned Air Inc., of Ames, Iowa, for the Ames/ISU Ice Arena Radiant Heating Replacement Project in the amount of $114,500. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. Moved by Betcher, seconded by Corrieri, to adopt RESOLUTION NO. 24-641 allocating $58,725 from the Ice Arena Capital Replacement Fund for this project. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there were twelve items to consider. The first was input received from residents concerning the Zoning Text Amendment for Social Service Provider Use within the Single-Family Conservation 13 9 Overlay District. He stated that this input had been considered under the respective agenda item. Safety concerns at the intersection of Bloomington Road and Eisenhower Avenue submitted by Luke Anderson and Matt Meerema was reviewed. Moved by Gartin, seconded by Betcher, to refer to staff for a memo. Vote on Motion: 6-0. Motion declared carried unanimously. A request from Debbie Carter for increased police patrol was next. Moved by Beatty-Hansen, seconded by Betcher, to thank Ms. Carter for her email and provide notice her email is being forwarded to Chief of Police Geoff Huff. Vote on Motion: 6-0. Motion declared carried unanimously. The fourth item from Civil Engineer II Mark Gansen regarding the pedestrian warning light in the Scenic Valley Neighborhood and the fifth item concerning LEED Certified Buildings and Insurance Rates from Risk Manager Bill Walton were noted to be for information only. A request from Amy Schmidt for an extension on sidewalk installation at 4008 Cochrane Parkway was considered next. Moved by Gartin, seconded by Junck, to place the item on a future agenda. Vote on Motion: 6-0. Motion declared carried unanimously. The seventh item was from Jameson Webber requesting a 4-way stop at Kent Avenue and Aspen Road. Moved by Betcher, seconded by Beatty-Hansen, to request a memo from staff. Vote on Motion: 5-1, Corrieri dissenting. Motion declared carried. Information on crime in Ames submitted by Joe Monahan was next. Moved by Betcher, seconded by Beatty-Hansen, to acknowledge receipt of Mr. Monahan’s email. Vote on Motion: 5-1, Corrieri dissenting. Motion declared carried. A response to concerns on the Roosevelt Avenue Pavement Project from Civil Engineer II Dean Sayre, and three memos from Traffic Engineer Pregitzer regarding recommended intersection alternatives to 13th Street and Grand Avenue, the results of recent traffic studies on Hyde Avenue, and information addressing speed concerns on Dotson Drive were stated to be for information only. REPORT OF GOVERNING BODY: The Mayor and City Council Members provided highlights from their attendance at various board and commission meetings. COUNCIL COMMENTS: The Mayor and City Council Members reported on various events 14 10 attended, upcoming meetings, community events, and items of interest. Moved by Betcher, seconded by Beatty-Hansen, to ensure Chief Huff receives a copy of the minutes that indicate the challenges raised by two residents at Public Forum regarding policing in Ames. Vote on Motion: 6-0. Motion declared carried unanimously. ADJOURNMENT: Moved by Betcher, seconded by Beatty-Hansen, to adjourn the meeting at 9:05 p.m. Vote on Motion: 6-0. Motion declared carried unanimously. __________________________________ ____________________________________ Carly M. Watson, Deputy City Clerk John A. Haila, Mayor __________________________________ Renee Hall, City Clerk 15 To:Mayor & City Council From:City of Ames Purchasing Division Date:December 6, 2024 Subject:Report of Contract Change Orders Item No. 4 MEMO The Report of Change Orders for period November 16-30, 2024, is attached for your review and consideration. ATTACHMENT(S): Change Order Report - November 16-30, 2024.docx City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 16 REPORT OF CONTRACT CHANGE ORDERS Department General Description of Contract Contract Change No. Original Contract Amount Contractor/ Vendor Total of Prior Change Orders Amount this Change Order Change Approved By Purchasing Contact (Buyer) Parks & Recreation Bid Package 08-1 Entrance, Storefront, Curtainwall & Glazing Work 2 $726,526.00 Orning Glass $-(3,823.00)$1,743.00 K. Abraham KS Parks & Recreation Bid Package 06-1 General Carpentry Work 3 $1,016,000.00 Lansink Construction, Inc. $44,987.00 $3,021.00 P. Goldbeck KS Parks & Recreation Bid Package 26-1 Electrical, Communications, Electronic Safety & Security Work 3 $1,477,436.00 Van Maanen Electric, Inc. $36,190.00 $4,679.00 P. Goldbeck KS $$$ $$$ $$$ Period:1st – 15th 16th – End of Month Month & Year:November 2024 For City Council Date:December 10, 2024 17 To:Mayor John Haila and Ames City Council Members From:Lieutenant Mike Arkovich, Ames Police Department Date:November 19, 2024 Subject:Beer Permits & Liquor License Renewal Reference City Council Agenda Item No. 5 MEMO The following licenses are eligible for renewal: a. Cyclone Liquors, (626 Lincoln Way), Class C Liquor License b. Mickey’s Irish Pub, (109 Welch Avenue), Class C Retail Alcohol License with Outdoor Service c. Café Beau, (2504 Lincoln Way), Class C Retail Alcohol License with Outdoor Service d. Torrent Brewing Co., (504 Burnett Avenue), Class C Retail Alcohol with Living Quarter and Outside Service A review of police records for the past 12 months found no liquor law violations for Cyclone Liquors, Café Beau, and Torrent Brewing Co. The Police Department recommends the license renewal for these businesses. A review of police records for the past 12 months found five Minors on-premise violations at Mickey’s Irish Pub. Of those five, three involved fake IDs. Mickey’s Irish Pub has improved from previous years on its on-premise and fake ID violations. The Police Department will encourage Mickey’s Irish Pub to continue to utilize safeguards such as scanner use, training, conducting their own compliance checks, management training and accountability, etc. In addition, the Police Department will continue to monitor the above location by conducting regular foot patrols, bar checks, evaluating their use of safeguards and educating the bar staff through monthly ID training. Mickey’s Irish Pub has passed all compliance checks. The Police Department also recommends the license renewal for the business. City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 18 To:Mayor & City Council From:Brian Phillips, Assistant City Manager Date:December 6, 2024 Subject:Rescheduling a November and December City Council Meeting in 2025 Item No. 6 MEMO City staff is requesting Council approval to cancel the November 11, 2025 and December 23, 2025, City Council meetings and replace them with Council meetings on November 18, 2025, and December 16, 2025. The request to move the November 11, 2025, meeting to November 18 is due to the closure of City offices on November 11, 2025. The request to move the December 23, 2025, meeting to December 16, 2025, is due to the proximity to the holiday break, which has historically impacted the ability of Council Members, staff, and the public to attend the meeting. City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 19 To:Mayor and City Council From:Casandra Eames, Diversity, Equity, and Inclusion Coordinator Date:November 27, 2024 Subject:Municipal Equality Index Item No. 7 MEMO The Human Rights Campaign (HRC) is the nation’s largest LGBTQ+ civil rights organization, dedicated to making equality, equity and liberation a reality for all lesbian, gay, bisexual, transgender and queer people. Every year, the HRC gauges cities regarding how inclusive municipal laws, policies, and services are for LGBTQ+ community members through the Municipal Equality Index (MEI). The MEI rates cities based on non-discrimination laws, the municipality as an employer, municipal services, law enforcement and leadership on LGBTQ+ equality. The City of Ames’ 2024 MEI score is 96. The detailed report is also attached and available online. Last year, the City also received the score of 96. Each year, the MEI can choose to enhance the criteria for scoring. The City’s "draft" score this year was 101 (with flex points). The HRC amended it down to 96 due to the statewide ban on gender- affirming care. The continuous work the City has done enabled the score to remain at 96 despite the loss of 5 points. The following are line items on the MEI where the City of Ames has not attained any points. Moving forward these are areas to work on: • Youth Bullying Prevention Policy for City Services • Services to LGBTQ+ people experiencing homelessness • Services to LGBTQ+ Older Adults • Protecting Youth From Conversion Therapy • All-Gender Single Occupancy Facilities • Leadership’s Pro-Equality Legislative or Policy Efforts • City Tests Limits of Restrictive State Law City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 20 Past and Current Scores for the City of Ames: Year Score 2015 70 2016 68 2017 84 2018 82 2019 87 2020 87 2021 94 2022 89 2023 96 2024 96 ATTACHMENT(S): Ames MEI Score 2024.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 21 PTS FOR SEXUAL ORIENTATION PTS FOR GENDER IDENTITY FOR MORE INFORMATION ABOUT CITY SELECTION, CRITERIA OR THE MEI SCORING SYSTEM, PLEASE VISIT HRC.ORG/MEI. All cities rated were provided their scorecard in advance of publication and given the opportunity to submit revisions. For feedback regarding a particular city’s scorecard, please email mei@hrc.org. ** On June 15, 2020, the U.S. Supreme Court ruled in Bostock v. Clayton County, Georgia that sexual orientation and gender identity discrimination are prohibited under federal sex-based employment protections. Nevertheless, it is imperative that localities continue enacting explicitly LGBTQ-inclusive comprehensive non-discrimination laws since it will likely take additional litigation for Bostock to be fully applied to all sex-based protections under existing federal civil rights law. Moreover, federal law currently lacks sex-based protections in numerous key areas of life, including public spaces and services. Lastly, there are many invaluable benefits to localizing inclusive protections even when they exist on higher levels of government. For these reasons, the MEI will continue to only award credit in Part I for state, county, or municipal non-discrimination laws that expressly include sexual orientation and gender identity. *** Unfortunately, many of the anti-LGBTQ+ state laws enacted in recent years has negated or overrode positive efforts several cities have made over the years, especially in regard to cities offering inclusive health care policies for transgender employees or transgender family members of employees. For this reason, many cities are only awarded partial credit as their ability to provide such benefits are no longer enforceable. FLEX PTS for criteria not accessible to all cities at this time. AMES, IOWA 1/2 2024 MUNICIPAL EQUALITY INDEX SCORECARD AMES, IOWA 2/2 2024 MUNICIPAL EQUALITY INDEX SCORECARD V. Leadership on LGBTQ+ Equality I. Non-Discrimination Laws** II. Municipality as Employer This category evaluates whether discrimination on the basis of sexual orientation and gender identity is prohibited by the city, county, or state in areas of employment, housing, and public accommodations. By offering equivalent benefits and protections to LGBTQ+ employees, awarding contracts to fair-minded businesses, and taking steps to ensure an inclusive workplace, municipalities commit themselves to treating LGBTQ+ employees equally. STATE COUNTY MUNICIPAL AVAILABLE Employment 4 4 0 0 4 4 5 5 Housing 4 4 0 0 5 5 5 5 Public Accommodations 4 4 0 0 5 5 5 5 SCORE 28 out of 30 FLEX Single-Occupancy All-Gender Facilities +0 +0 +0 +2 FLEX Protects Youth from Conversion Therapy +0 +0 +0 +2 COUNTY MUNICIPAL AVAILABLE Non-Discrimination in City Employment 7 7 7 7 Transgender-Inclusive Healthcare Benefits***1 6 City Contractor Non-Discrimination Ordinance 3 3 3 3 Inclusive Workplace 2 2 SCORE 23 out of 28 FLEX City Employee Domestic Partner Benefits +1 +1 III. Municipal Services This section assesses the efforts of the city to ensure LGBTQ+ residents are included in city services and programs. This category measures the city leadership’s commitment to fully include the LGBTQ+ community and to advocate for full equality. COUNTY MUNICIPAL AVAILABLE Human Rights Commission 0 5 5 NDO Enforcement by Human Rights Commission 0 0 2 LGBTQ+ Liaison in City Executive’s Office 5 5 SCORE 10 out of 12 FLEX Youth Bullying Prevention Policy for City Services FLEX City Provides Services to LGBTQ+ Youth +2 +2 FLEX City Provides Services to LGBTQ+ People Experiencing Homelessness +0 +2 FLEX City Provides Services to LGBTQ+ Older Adults +0 +2 FLEX City Provides Services to People Living with HIV or AIDS +2 +2 FLEX City Provides Services to the Transgender Community +2 +2 MUNICIPAL AVAILABLE Leadership’s Public Position on LGBTQ+ Equality 5 5 Leadership’s Pro-Equality Legislative or Policy Efforts 1 3 SCORE 6 out of 8 FLEX Openly LGBTQ+ Elected or Appointed Leaders +0 +2 FLEX City Tests Limits of Restrictive State Law +0 +3 IV. Law Enforcement Fair enforcement of the law includes responsible reporting of hate crimes and engaging with the LGBTQ+ community in a thoughtful and respectful way. MUNICIPAL AVAILABLE LGBTQ+ Liaison/Task Force in Police Department 10 10 Reported 2022 Hate Crimes Statistics to the FBI 12 12 SCORE 22 out of 22 TOTAL SCORE 89 + TOTAL FLEX SCORE 7 =Final Score 96 CANNOT EXCEED 100 +1 +1+0 +0 22 ITEM #:8 DATE:12-10-24 DEPT:PW SUBJECT:NAMING NEW FRONTAGE ROAD AT U.S. HIGHWAY 30 AND 580TH/S. TELLER AVE AS TURING STREET COUNCIL ACTION FORM BACKGROUND: The Iowa Department of Transportation (IDOT) created a new frontage road north of U.S. Highway 30 with the construction of the new interchange at U.S. Highway 30 and 580th/S Teller Avenue between Ames and Nevada in Grant Township. A portion of the frontage road east of Teller Avenue is located within the city limits of Ames with the remainder in unincorporated Story County, as shown on the attached map. Parcels adjacent to the frontage road require an official street name to establish addresses, which is essential for emergency services. To ensure consistency, City staff provided the Story County Planning Department with a list of approved street names based on the City's 2017 Street Naming Guide, which designates this area for names honoring leading scientists. The Story County Board of Supervisors adopted the name Turing Street for their portion of the frontage road at the November 5, 2024 meeting. Alan Turing, a renowned British mathematician and computer scientist, made groundbreaking contributions to cryptography during World War II, playing a pivotal role in breaking Nazi communication encryptions. New street names are typically approved through the City's subdivision process. The new interchange at U.S. Highway 30 and 580th/S Teller Avenue was not required to follow the City's Subdivision Ordinance and, therefore, adoption of a new street name requires Council to approve an ordinance before the name becomes legal. Once that is complete, staff will send change of address letters to all affected property owners with copies to various City departments, the Post Office, Story County offices, and utility companies. If the property is a rental, the property owner is responsible for notifying any occupants of the address change. ALTERNATIVES: 1. Direct the City Attorney to draft an ordinance naming of the frontage road as Turing Street. 2. Refer this item back to staff with direction as to how to proceed. CITY MANAGER'S RECOMMENDED ACTION: The proposed name, Turing Street, aligns with the City's Street Naming Guide, which designates this area for names inspired by notable scientists. Maintaining consistent street naming with Story County is essential for clear navigation, efficient postal service, and, most critically, timely emergency response across jurisdictional boundaries. Therefore, it is the recommendation of the City Manager that the City Council approve Alternative No. 1, as described above. ATTACHMENT(S): Turing Street Map.pdf 23 Ames Incorporated Limits 24 ITEM #:9 DATE:12-10-24 DEPT:ADMIN SUBJECT:REQUESTS FOR MIDNIGHT MADNESS ON JULY 18, 2025 COUNCIL ACTION FORM BACKGROUND: The annual Midnight Madness races will be held at Jack Trice Stadium and the neighborhoods west of the stadium on Saturday, July 18. The event includes 5k, 10k, and kid runs, followed by activities around Jack Trice Stadium in conjunction with the Iowa Games Opening Ceremony. An estimated 600 people will participate and approximately 800 spectators will be at the event. Runners will utilize shared use paths where applicable. Organizers are requesting the following partial street closures from 5:00 p.m. to 11:00 p.m. on Saturday, July 18: Ashmore Drive from Beach Avenue to Gaskill Drive Gaskill Drive from Ashmore Drive to Country Club Boulevard Country Club Boulevard from Gaskill Drive to Kildee Street Agg Avenue from Kildee Street to Cessna Street Cessna Street from Agg Avenue to Beach Avenue City staff will provide barricades and traffic cones to facilitate this event, blocking a dedicated running lane while allowing vehicle traffic to use other lanes to enter and exit the affected area. Residents in the affected area will be notified with door hangers during the week prior to the event, and electronic message signs (if available) will be utilized to warn motorists. Additionally, all food trucks, activities, and potential alcohol service will take place on Iowa State University property. ALTERNATIVES: 1. Approve the requests for Midnight Madness on July 18, 2025, as outlined above. 2. Do not approve the requests for Midnight Madness. CITY MANAGER'S RECOMMENDED ACTION: Midnight Madness has been held since 1979 and is a popular event that draws many competitors and spectators from a wide area to Ames. There have been no significant problems in the past with the arrangements requested above. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative #1, as described above. ATTACHMENT(S): Midnight Madness Application 2025.pdf 25 26 27 28 ITEM #:10 DATE:12-10-24 DEPT:ADMIN SUBJECT:FINANCIAL SUPPORT FOR THE 2024 BUILDING INCLUSION BREAKFAST COUNCIL ACTION FORM BACKGROUND: The City of Ames, the Ames Human Relations Commission (AHRC), the Ames Regional Economic Alliance, and Iowa State University are wanting to continue to partner together to host the se v enth gathering in a new format “Building Inclusion Breakfast” event. The event is designed to educate, raise awareness, and provide tools and resources for the leaders and organizations in our community. This year ’s event will be held on Friday, December 13 from 7:30-9:00 a.m. The event will be hosted in person at Reiman Gardens. Each primary partner is being asked to contribute $5,000 towards the cost of hosting the event (see attachment). Financial contributions will be used to help cover speaker fees, event sponsor recognition, meals, marketing & promotion, and a post-event opportunity for attendees to meet individually with the keynote speaker if desired. The $5,000 City contribution would come from $4,000 of the City Council operating fund and $1,000 from the AHRC fund (which was approved at its August 2024 meeting). The sponsorship will include 10 tickets to the event. The registration cost to attend the event is $35. There is also the opportunity for other community sponsorship levels at $1,000 and $500. ALTERNATIVES: 1. Authorize the expenditure of $5,000 ($4,000 from Council operating fund and $1,000 from AHRC fund) in support of the 2024 Building Inclusion Breakfast event in partnership with the Alliance and Iowa State University. 2. Deny the request to sponsor the Building Inclusion Breakfast. CITY MANAGER'S RECOMMENDED ACTION: Events such as the Building Inclusion Breakfast help support the peaceful and thoughtful exchange of ideas and support for individuals of different cultural backgrounds. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted above. ATTACHMENT(S): Letter to Mayor from Dan Culhane.pdf 29 November 26, 2024 Mayor John Haila City of Ames 515 Clark Avenue Ames, IA 50010 Mayor Haila, I write to you respectfully requesting a $5,000 sponsorship for the 2024 Building Inclusion Breakfast. The event will be held on Friday, December 13 at Reiman Gardens. This will be our seventh year of hosting the event focused on diversity, equity, and inclusion, in the workplace and organizations throughout our community. We are very excited about the agenda that is being assembled, with partners that have assisted us with previous events. I hope that you will join the Ames Regional Economic Alliance, Iowa State University, and numerous other partners in financially sponsoring this terrific event. I appreciate your consideration and look forward to hearing from you very soon. Sincerely, Daniel A. Culhane President & CEO Ames Regional Economic Alliance Bronwyn Beatty-Hansen, Ward One Council Member Tim Gartin, Ward Two Council Member Gloria Betcher, Ward Three Council Member Rachel Junck, Ward Four Council Member Amber Corrieri, At-Large Council Member Anita Rollins, At-Large Council Member Emily Boland, Ex-Officio Council Member Steve Schainker, City Manager Casandra Eames, City of Ames Diversity, Equity and Inclusion Coordinator 30 To:Mayor & City Council From:Andrea Whitt, Legal Secretary Date:December 10, 2024 Subject:January Code Supplement Item No. 11 MEMO Attached and presented for adoption is the Resolution for the Supplement No. 2025-1 to the Ames Municipal Code which include all Ordinances passed in the fourth quarter of 2024. ATTACHMENT(S): Resolution 2025-1 Code Supplement.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 31 RESOLUTION NO. ______ RESOLUTION APPROVING AND ADOPTING SUPPLEMENT NO. 2025-1 TO THE AMES MUNICIPAL CODE BE IT RESOLVED, by the City Council for the City of Ames, Iowa, that in accordance with the provisions of Section 380.8 Code of Iowa, a compilation of ordinances and amendments enacted subsequent to the adoption of the Ames Municipal Code shall be and the same is hereby approved and adopted, under date of January 1, 2025, as Supplement No. 2025-1 to the Ames Municipal Code. Adopted this day of , 2024. ___________________________ John A. Haila, Mayor Attest: _______________________________ Renee Hall, City Clerk 32 ITEM #:12 DATE:12-10-24 DEPT:ADMIN SUBJECT:ENCROACHMENT PERMIT FOR SIGN OUTSIDE BUILDING AT 301 MAIN STREET COUNCIL ACTION FORM BACKGROUND: The tenant in the building at 301 Main Street, Piece & Freedom Bakery, is seeking approval for a sign outside the building that is 28 inches high and 28 inches wide. An Encroachment Permit is necessary to allow this sign to be installed over the right-of-way. Chapter 22.3(3) of the Ames Municipal Code requires approval of the Encroachment Permit Agreement by the City Council before the permit can be issued. By signing the Agreement, the applicant and owner agree to hold harmless the City against any loss or liability as a result of the encroachment, to submit a certificate of liability insurance that protects the City in case of an accident, and to pay the fee for the Encroachment Permit. The applicant and owner also understand that this approval may be revoked at any time by the City Council. The fee for this permit was calculated at $25, and the full amount has been received by the City Clerk’s Office along with the certificate of liability insurance. ALTERNATIVES: 1. Approve request for an encroachment permit 2. Deny the request for an encroachment permit CITY MANAGER'S RECOMMENDED ACTION: The application meets the criteria for the approval of an Encroachment Permit, and the required fee and insurance have been received by the City Clerk's Office. It is therefore the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): Sign Drawing.pdf Signage Dimensions.pdf Certificate of Inspection.pdf 33 34 35 36 To:Members of the City Council From:John A. Haila, Mayor Date:December 10, 2024 Subject:Appointment of Council Member Bronwyn Beatty-Hansen to the Ames Economic Development Commission (AEDC) Item No. 13 MEMO Amber Corrieri's term of office on the Ames Regional Economic Alliance Board of Directors expires December 31, 2024. Therefore, it will be necessary to appoint a Council Member to fill this position. I recommend that the City Council appoint Bronwyn Beatty-Hansen to the Ames Regional Economic Alliance Board of Directors with her term effective as of January 1, 2025. City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 37 To:Members of the City Council From:John A. Haila, Mayor Date:December 10, 2024 Subject:Appointment of Council Member Tim Gartin to the Ames Convention and Visitor's Bureau (ACVB) Item No. 14 MEMO Rachel Junck's term of office on the Discover Ames Board of Directors expires December 31, 2024. Therefore, it will be necessary to appoint a Council Member to fill this position. I recommend that the City Council appoint Tim Gartin to the Discover Ames Board of Directors with his term effective as of January 1, 2025. City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 38 To:Members of the City Council From:John A. Haila, Mayor Date:December 10, 2024 Subject:Appointment of Council Member Rachel Junck to the Ames Transit Agency Board of Trustees Item No. 15 MEMO Bronwyn Beatty-Hansen's term of office on the Ames Transit Agency Board of Trustees expires December 31, 2024. Therefore, it will be necessary to appoint a Council Member to fill this position. I recommend that the City Council appoint Rachel Junck to the Ames Transit Agency Board of Trustees with her term effective as of January 1, 2025. City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 39 ITEM #:16 DATE:12-10-24 DEPT:ADMIN SUBJECT:COOPERATIVE AGREEMENT BETWEEN AMES HUMAN RELATIONS COMMISSION AND IOWA OFFICE OF CIVIL RIGHTS (FORMERLY KNOWN AS THE IOWA CIVIL RIGHTS COMMISSION) COUNCIL ACTION FORM BACKGROUND: The City, on behalf of the Ames Human Relations Commission (AHRC), has regularly contracted with the Iowa Office of Civil Rights (IOCR) to manage the intake and resolution of civil rights complaints. Under this agreement, IOCR pays the City a set amount for each complaint form sent to the IOCR (see agreement attached). The agreement allows the City to use these resources to assist complainants with obtaining and filling out complaint forms and ensuring they are complete and valid. IOCR has presented a new agreement for the fiscal year ending June 30, 2025. The Ames Human Relations Commission has reviewed this agreement and recommends City Council approval. ALTERNATIVES: 1. Approve the cooperative agreement between the Ames Human Relations Commission and Iowa Civil Rights Commission. 2. Do not approve the agreement. CITY MANAGER'S RECOMMENDED ACTION: This agreement formalizes the mechanisms in which the IOCR will investigate and resolve civil rights complaints. IOCR will compensate the City of Ames for acting as the intake agent under this agreement. The City, AHRC, and IOCR have maintained this arrangement for several years. Transferring this time-consuming investigation responsibility to the ICRC will allow the AHRC to focus on connecting and supporting all communities in Ames. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): IOCR Contract Signed by AHRC Chair 2024.pdf 40 41 42 43 44 45 46 47 48 ITEM #:17 DATE:12-10-24 DEPT:PW SUBJECT:AMENDMENT TO IOWAY CREEK-BROOKSIDE WATER QUALITY GRANT AGREEMENT COUNCIL ACTION FORM BACKGROUND: The City was awarded a $100,000 grant by the Iowa Department of Agriculture and Land Stewardship (IDALS) for the 2019/20 Stormwater Erosion Control Program (Ioway Creek- Brookside Water Quality Project). City Council approved the original agreement on April 12, 2022, with a completion date of December 31, 2023 and a one year extension was granted to December 24, 2024. With delays in easement acquisition and permitting, a request for a second extension to December 31, 2026 has been approved by IDALS and is included in the attached amendment. The grant will assist with construction of a water quality oxbow as part of the overall project that will treat storm water runoff from the existing storm sewers. This runoff currently runs untreated directly into Ioway Creek. The oxbow will greatly improve water quality conditions from the existing neighborhood runoff on the east side of creek. The report of bids and award of contract are under a separate item on this December 10, 2024, agenda. Construction is anticipated to commence in spring 2025 with anticipated completion in early 2026. ALTERNATIVES: 1. Approve the Iowa Department of Agriculture and Land Stewardship Funding Agreement for the Ioway Creek-Brookside Water Quality Project revising the completion date to December 31, 2026. 2. Reject the amendment and allow the agreement to expire. CITY MANAGER'S RECOMMENDED ACTION: Approval of this agreement with the IDALS must happen before moving forward with construction of this project in the 2025 construction season. Delay or rejection of this amendment to the agreement would result in additional local funding being required. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted above. ATTACHMENT(S): Ioway Creek Revised Mitigation Plan (002).jpg WQI EXTENSION AMENDMENT #2.docx 49 50 WATER QUALITY INITIATIVE Urban Conservation Demonstration Projects CONTRACT NUMBER: URBAN22WQUI-001 Project Name: Ioway Creek-Brookside Water Quality Project COST-SHARE GRANT CONTRACT AMENDMENT #2 BETWEEN IOWA DEPARTMENT OF AGRICULTURE AND LAND STEWARDSHIP (IDALS) AND CITY OF AMES This amendment is entered into by the Iowa Department of Agriculture and Land Stewardship; hereinafter referred to as IDALS, and the City of Ames; hereinafter referred to as the Grantee. I.Relative to the Ioway Creek-Brookside Water Quality Project. II.Purpose of the Amendment A. In response to the Grantee’s request to extend the Project Completion Date in general accordance with Section 2 of the Cost-Share Grant Contract. The Project Completion Date will be amended from December 31, 2024, to December 31, 2026. B. This Amendment does not change any other provisions of the agreement. III.Effective Date of this Amendment This amendment takes effect upon signature by all parties below. CITY OF AMES: / / Authorized Representative Date FOR IDALS: / / Grant Menke, Deputy Secretary of Agriculture Date 51 ITEM #:18 DATE:12-10-24 DEPT:ADMIN SUBJECT:COMMISSION ON THE ARTS (COTA) SPRING 2025 SPECIAL PROJECT GRANT CONTRACTS COUNCIL ACTION FORM BACKGROUND: On November 4, the Commission on the Arts (COTA) finalized its recommendations for the Spring 2025 Special Project Grants. These grants are in amounts up to $1,000 for unforeseen or unique opportunities that support arts in the community. This season, five grant requests were received, totaling $4,975 in requests. COTA has $4,405 in funding available for these grants. Based on the merits of each application and the criteria established for the special grants, COTA recommends the allocations indicated below. Contracts were sent to the awarded organizations for approval and have been returned. The contracts are now presented for City Council approval. ORGANIZATION PROJECT REQUEST AWARD Dancenter Dancer Company Foundation Illuminate Contemporary Dance Concert $1,000 $1,000 Good Company Enhanced Marketing Resources $975 $975 Des Moines Metro Opera Guild, Ames Chapter OPERA Iowa "Cinderella" and "The Billy Goats Gruff"$1,000 $1,000 Story Theater Company Magic Elements for "The Last Illusion" $1,000 $1,000 India Cultural Association Indian Sports Mela $1,000 $430 TOTAL $4,975 $4,405 ALTERNATIVES: 1. Approve the COTA special project grant contracts as recommended. 2. Refer the contracts to COTA for further information. 3. Do not approve the contracts. CITY MANAGER'S RECOMMENDED ACTION: These projects help advance participation in and awareness of the arts in the Ames community, which is a key goal of the Commission on the Arts. COTA has reviewed the requests and has recommended the approval of the contracts now presented to the City Council. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. 52 ITEM #:19 DATE:12-10-24 DEPT:ADMIN SUBJECT:2025/26 AMES ANNUAL OUTDOOR SCULPTURE EXHIBITION COUNCIL ACTION FORM BACKGROUND: The Ames Annual Outdoor Sculpture Exhibition (AAOSE), the longest running program for the Public Arts Commission (PAC), will celebrate its 29th annual downtown exhibition in 2025. Through this program, artists submit sculptural entries to be displayed in Downtown Ames from May 2025 through April 2026. At the conclusion of the display, sculptures are available for purchase by private individuals or by PAC through the Neighborhood Sculpture Program. This year, 47 AAOSE entries were received from 18 artists. The entries were evaluated by a jury who then made their recommendations to PAC. The jurors selected ten sculptures to be displayed. They also identified two alternates in case selected sculpture(s) would become unavailable. PAC approved the recommendations and alternates at the regular meeting on December 3, 2024. Attached are photographs of the sculptures recommended for the 2025/26 AAOSE. Installation of the exhibit will take place in April after further risk analysis by City staff. Artists will be paid a $2,000 honorarium for each selected sculpture, and a Best-in-Show award of $1,000 will be made to a winner determined by the public, for a total expenditure of $21,000. All expenses will be paid for through the PAC budget. Funding for the AAOSE exhibition was included in the 2024/25 City Budget for the Public Art Commission. ALTERNATIVES: 1. Authorize PAC to enter into agreements with artists for the exhibition of sculptures and make honorarium payments. 2. Do not approve the agreements. CITY MANAGER'S RECOMMENDED ACTION: This annual program allows for works of art to be displayed throughout the City. This program aligns with the City Council’s value of a fun, vibrant community that attracts and retains people. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as described above. ATTACHMENT(S): 2025-2026 Proposed AAOSE Selections.pdf 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 ITEM #:20 DATE:12-10-24 DEPT:ELEC SUBJECT:ELECTRIC DEPARTMENT CABLE PURCHASE COUNCIL ACTION FORM BACKGROUND: This contract is for the purchase of cable necessary to meet the anticipated needs of the City's electric distribution system. This cable is kept on hand in order to ensure availability which will enable staff to quickly make repairs to maintain or restore utility services. Staff issued a Request for Quotation (RFQ) for an inventory restock, containing one requested product. On November 13, 2024, an RFQ document was posted to Ames Bids, the electronic bidding site. A total of 21 potential bidders viewed the project. On November 21, 2024, bids were received as follows: RESPONDING SUPPLIER RESPONSE TOTAL (inclusive of tax) Van Meter Inc. of Urbandale, IA $103,554.60 Dakota Supply Group of Ames, IA $148,879.80 WESCO Distribution of Des Moines, IA $179,439.00 It Vision Networks Inc. of Little Neck, NY $181,365.00 RESCO of Ankeny, IA $193,819.80 Border States of Ames, IA $197,998.58 Electric Services finds the low bid acceptable. There is no budgeted amount for this purchase. The cable will be placed into inventory, where it will be charged to each specific projects as the material is put into service. ALTERNATIVES: 1. Award a contract to Van Meter Inc. of Urbandale, IA for the purchase of 750 MCM copper, 15 kV cable in the amount not to exceed $103,554.60. Payments will be based on unit prices and quantities ordered, inclusive of all applicable sales taxes. 2. Direct staff to award the contract to another bidder. 3. Reject the bids. CITY MANAGER'S RECOMMENDED ACTION: Cable is a critical component to provide reliable electric distribution services to the utility customers. Having cable readily available for quick repairs without significant disruption to services is imperative. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. 68 ITEM #:21 DATE:12-10-24 DEPT:FLEET SUBJECT:FLEET REPLACEMENT PROGRAM: PURCHASE FORESTRY WOOD AND BRUSH CHIPPER COUNCIL ACTION FORM BACKGROUND: The Parks and Recreation Department currently has two trailer-mounted brush chippers. These chippers are used by the forestry crew to maintain vegetation in parks and right-of-way throughout the city. For many years, a single chipper was used. In 2015, Fleet Services purchased a second chipper to support the City’s forestry crew with cleanup of tree limbs and branches from a windstorm, and the many ash trees affected by the emerald ash borer. Parks and Recreation staff has evaluated its needs and has determined it is no longer necessary to maintain two chippers. Staff does not anticipate needing a chipper any time in the foreseeable future. Therefore, the two current chippers are proposed to be replaced with a single chipper unit. Bids were solicited for a replacement chipper, and two bids were received: Bidder Make/Model/Year Base Price Powered Tongue Jack Spare Tire Cutting Knives Set Total price with Tongue Jack, Spare, Knife Set Rexco Equipment Inc. of Des Moines Bandit / 18XP / 2025 $76,900.00 $1,725 $600.00 $300.00 $79,525.00 Vermeer Iowa of Des Moines Vermeer / AX17 / 2025 $115,000 $1,725 $818.00 $447.50 $118,017.50 Both vendors provided offers to accept the City's existing chippers for trade-in value. The offers are shown below: Bidder City No. 617 Vermeer XL1800 City No. 731 Morbark M12R Total of Trade-in Offers Rexco Equipment $29,000 $10,000 $39,000 Vermeer Iowa $30,000 $14,500 $44,500 The bid from Rexco for the Bandit 18XP Chipper with powered jack, spare tire, and a set of cutting knives is the low bid and is acceptable for a total of $79,525. Rexco’s trade-in offers for the City’s two chippers are acceptable. The total for the Bandit 18XP Chipper, with trade-ins, is $40,525. 69 Cost for one Bandit XP18 Chipper $ 79,525 Funding is available for this purchase as follows: Replacement fund for Vermeer 1800XLchipper $ 66,636 Trade-in 29,000 Available funds subtotal $ 95,636 Replacement fund for Morbark Chipper $ 48,193 Trade-in 10,000 Available funds subtotal $ 58,193 Total funds currently available for this purchase $153,829 ALTERNATIVES: 1. a) Award a contract to Rexco Equipment Inc. of Des Moines, IA as the acceptable low bidder for the 2025 Bandit XP18 Chipper, with powered tongue jack, spare tire and knife set as bid for City Bid No. 2025-079 for the total amount of $79,525; and, b) accept Rexco’s trade-in offers for the City’s 2015 Vermeer 1800XL for $29,000, and the 2015 Morbark M12R for $10,000 2. Reject this bid. CITY MANAGER'S RECOMMENDED ACTION: Fleet Services and Parks and Recreation staff has evaluated the bids and trade-in offers and agree the bid from Rexco Equipment Inc. of Des Moines for the 2025 Bandit 18XP will provide the City’s forestry crew with an exceptional chipper at the best price. The trade-in offers for the City's two chippers are also acceptable. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as described above. 70 To:Mayor and City Council From:City Clerk's Office Date:December 6, 2024 Subject:Contract and Bond Approval Item No. 22 MEMO There is no Council Action Form for the Water Treatment Plant Lime Pond Underdrain Improvement with Con-Struct, Inc., of Ames, Iowa. City Council approval of the contract and bond for the project is simply fulfilling a State Code requirement. City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 71 ITEM #:23 DATE:12-10-24 DEPT:P&H SUBJECT:ZONING TEXT AMENDMENT TO ALLOW SOCIAL SERVICE PROVIDERS IN THE SINGLE-FAMILY CONSERVATION OVERLAY (O-SFC) ZONING DISTRICT WITH APPROVAL OF SPECIAL USE PERMIT FOR CERTAIN PROPERTIES ABUTTING COMMERCIAL ZONING. COUNCIL ACTION FORM BACKGROUND: City Council held a public hearing on October 8 to consider a zoning text amendment application from the Romero House to allow for Social Service Providers via approval of a Special Use Permit within the Single-Family Conservation Overlay (O-SFC). At the conclusion of the Public Hearing, City Council directed staff to evaluate four alternatives for a text amendment and to hold a public meeting to gather additional public input about the proposal. The public meeting was held on November 19. Staff provided a summary of the meeting and updated alternatives to City Council on November 26. The November 26 report is available online at this link. At the conclusion of the meeting, City Council voted 4-2 to proceed with crafting updated ordinance language based upon Alternative 2, which was to allow for establishment of one additional social service provider use by approval of a special use permit within the area of the 600 block of Clark Avenue and the 100, 200, 300, 400 blocks of 7th Street. Staff proposes the following language as a change to the O-SFC for Social Service Providers: Sec. 29.1101. "O-SFC" SINGLE FAMILY CONSERVATION OVERLAY DISTRICT. ... (4) Permitted Uses. (a) Subject to the Building/Zoning Permit requirements of Section 29.1501, land, buildings and structures may be used for the following purposes in an O-SFC Zone without City Council approval, in accordance with standards and regulations of the Base Zone: (i) Dwelling – single-Family (ii) Dwelling – Two Family (iii) Bed & Breakfast Establishment (See Section 29.1302) (iv) Vacation Lodging (b) All uses and structures conforming to the Base Regulations, and all lawfully vested nonconforming uses and structures that exist in the O-SFC on the effective date of the amendment of the official zoning map to show the O-SFC are hereby deemed to be conforming with the terms of this Section. The O-SFC shall not be deemed to create a nonconforming use or structure within the scope of Section 29.307. (c) Social Service Providers require a Special Use Permit to establish a new facility. A Special Use Permit to establish a new facility may only be approved for a property that abuts commercial zoning along the 600 Block of Clark Avenue, 100,200, 300 and 400 Blocks of 7 th Street with a limitation of only one additional property being approved for a social service provider within this area after 72 January 1, 2025. As proposed, this language would allow for only one additional property to be approved for the use after January 1, 2025. It does not allow for any other changes of locations or establishment of additional social service provider uses once one additional property has been approved. This means that if an existing social services provider in the zoning district was to cease operating and be replaced by a permitted use that is not a social services provider, no new social service provider could be approved in the allowed area. Essentially this means that a maximum of four could be located in this area (because there are three existing providers plus the one additional allowance described in the ordinance). However, if any of the existing or future social service providers is replaced by a non-social service provider use, the total number of properties with the social service provider use will decrease within this area and cannot be reestablished anywhere within the area. The date was chosen as January 1, 2025 to be clear about when to measure the number of existing providers against the "additional" provider. The proposed Ordinance may or may not be effective by that date, but that does not matter in relation to the proposed date. ALTERNATIVES: 1. Approve the first reading of the ordinance amending Section 29.1101 (c) of the Ames Municipal Code to allow Social Service Providers by Special Use Permit on certain properties abutting commercial zoning as stated in the attached draft ordinance. 2. Approve on first reading with modified language. 3. Deny the proposed text amendment. CITY MANAGER'S RECOMMENDED ACTION: The proposed language is the most limiting option of allowing for one additional social service provider in the specified area per the original direction of Alternative 2 from November 26. If approved, 702 Clark would be eligible for a Special Use Permit Application by the original applicant for the text amendment, Romero House. The first special use permit approved for a property after January 1, 2025 would be the only additional property allowed to have the use in the O-SFC. Therefore, it is the recommendation of the City Manager that the City Council approve Alternative No. 1, as described above. ATTACHMENT(S): Original Applicant Letter Attachment B Zoning Map O-SFC Area Abutting Commercial Zoning.pdf Ordinance ZTA O-SFC Social Service Providers.PDF 73 Attachment A Request to Council 74 Attachment B Single Family Conservation Overlay Zoning District (O-SFC) 75 Current Overlay Boundary and Social Service Provider Locations Properties abutting commercial zoning Existing Social Service Providers within O- SFC 76 ORDINANCE NO. _______ AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF THE CITY OF AMES, IOWA, BY ENACTING A NEW SECTION 29.1101(4)(c) THEREOF, FOR THE PURPOSE OF ALLOWING SOCIAL SERVICE PROVIDERS WITH APPROVED SPECIAL USE PERMIT IN THE SINGLE-FAMILY CONSERVATION OVERLAY DISTRICT (“O-SFC”) REPEALING ANY AND ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT TO THE EXTENT OF SUCH CONFLICT; AND ESTABLISHING AN EFFECTIVE DATE. BE IT ENACTED, by the City Council for the City of Ames, Iowa, that: Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby amended by amending Section 29.1101(4)(c) as follows: “Sec. 29.1101. "O-SFC" SINGLE FAMILY CONSERVATION OVERLAY DISTRICT. *** (4)Permitted Uses. (c)Social Service Providers require a Special Use Permit to establish a new facility. A Special Use Permit to establish a new facility may only be approved for a property that abuts commercial zoning along the 600 block of Clark Avenue, 100, 200, 300, and 400 blocks of 7th Street with a limitation of only one additional property being approved for a social service provider within this area after January 1, 2025. ***” Section Two. All ordinances, or parts of ordinances, in conflict herewith are hereby repealed to the extent of such conflict, if any. Section Three. This ordinance shall be in full force and effect from and after its passage and publication as required by law. Passed this day of , 2024. _____________________________________________________________________________ Renee Hall, City Clerk John A. Haila, Mayor 77 To:Mayor & City Council From:Planning & Housing Department Date:December 10, 2024 Subject:Second Reading of Industrial Tax Abatement for Wyffels Site Plan Item No. 24 MEMO The ordinance relating to preapproval of Industrial Tax Abatement for Wyffels Site Plan at 220 S. Teller Avenue is attached for the Council's review and consideration for second reading. ATTACHMENT(S): Ordinance Wyffels Hybrids 220 S. Teller Avenue.PDF City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 78 ORDINANCE NO. _________ AN ORDINANCE TO GRANT PRIOR APPROVAL FOR AN INDUSTRIAL TAX EXEMPTION FOR AN INDUSTRIAL PROJECT AT 220 S. TELLER AVENUE BE IT ENACTED, by the City Council for the City of Ames, Iowa, that: Section One: “Wyffels Hybrids proposed an industrial construction project for the property located at 220 S. Teller Avenue in Ames. The property owners have applied for prior approval of the partial Industrial Tax Exemption per Iowa Code 427.B4(2). A process for prior approval of an Industrial Tax Exemption for a particular property and project is set out in Iowa Code sections 427B.4 and 427B.1, and that process has been followed. The Ames City Council finds that the proposed project meets the requirements of Iowa Code Chapter 427B, and Ames Municipal Code 24.8, and the project is in conformance with the zoning plans of the City of Ames. The partial Industrial Property Tax Exemption for this property and project is hereby granted prior approval by the Ames City Council for a period of time ending December 31, 2024, for completion of a building in substantial conformance to general site layout and building design as determined by the City of Ames Planning and Housing Director, including a certificate of occupancy from the City of Ames. The approved project will not be entitled to the exemption unless/until the property owner files an application by February 1 of the year for which the total value added is first assessed for the approved completed project and the project is found to be qualified real estate.” Section Two. This ordinance shall be in full force and effect from and after its passage and publication as required by law. Passed this day of , 2024. ______________________________________ _______________________________________ Renee Hall, City Clerk John A. Haila, Mayor 79 To:Mayor & City Council From:Planning & Housing Department Date:December 10, 2024 Subject:Second reading of Rezoning of 3200 University Boulevard Item No. 25 MEMO The ordinance relating to the rezoning of 3200 University Boulevard from "RI" (Research Park Innovation District) to "FS-RM" (Floating Suburban - Residential Medium Density) with "PUD" Planned Unit Development Overlay is attached for the Council's review and consideration for second reading. ATTACHMENT(S): Rezoning ORD 3200 University Blvd.docx City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 80 DO NOT WRITE IN THE SPACE ABOVE THIS LINE, RESERVED FOR RECORDER Prepared by: City Clerk’s Office, 515 Clark Avenue, Ames, IA 50010 Phone: 515-239-5105 Return to: Ames City Clerk, P.O. Box 811, Ames, IA 50010 ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF AMES, IOWA, AS PROVIDED FOR IN SECTION 29.301 OF THE MUNICIPAL CODE OF THE CITY OF AMES, IOWA, BY CHANGING THE BOUNDARIES OF THE DISTRICTS ESTABLISHED AND SHOWN ON SAID MAP AS PROVIDED IN SECTION 29.1507 OF THE MUNICIPAL CODE OF THE CITY OFAMES, IOWA; REPEALING ALL ORDINANCES AND PARTS OF ORDINANCES IN CONFLICT HEREWITH AND ESTABLISHING AN EFFECTIVE DATE BE IT HEREBY ORDAINED by the City Council of the City of Ames, Iowa; Section 1: The Official Zoning Map of the City of Ames, Iowa, as provided for in Section 29.301 of the Municipal Code of the City of Ames, Iowa, is amended by changing the boundaries of the districts established and shown on said Map in the manner authorized by Section 29.1507 of the Municipal Code of the City of Ames, Iowa, as follows: That the real estate, generally located at 3200 University Boulevard, is rezoned from Research Park Innovation District (RI) to Floating Suburban-Residential Medium Density (FS-RM) with a Planned Unit Development (PUD) Overlay and Master Plan/Major Site Development Plan. Real Estate Description: 3200: IOWA STATE UNIVERSITY RESEARCH PARK PHASE III 2ND ADD LOT:1 Section 2: All other ordinances and parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. Section 3: This ordinance is in full force and effect from and after its adoption and publication as provided by law. ADOPTED THIS day of ,. Renee Hall, City Clerk John A Haila, Mayor 81 To:Mayor & City Council From:Planning & Housing Department Date:December 10, 2024 Subject:Second reading of Rezoning of 3200 University Boulevard Item No. 26 MEMO The ordinance for the rezoning of 3300 University Boulevard from "RI" (Research Park Innovation District) to "FS-RM" (Floating Suburban - Residential Medium Density) with "PUD" Planned Unit Development Overlay is attached for the Council's review and consideration for second reading. ATTACHMENT(S): Rezoning ORD 3300 University Blvd.docx City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 82 DO NOT WRITE IN THE SPACE ABOVE THIS LINE, RESERVED FOR RECORDER Prepared by: City Clerk’s Office, 515 Clark Avenue, Ames, IA 50010 Phone: 515-239-5105 Return to: Ames City Clerk, P.O. Box 811, Ames, IA 50010 ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF AMES, IOWA, AS PROVIDED FOR IN SECTION 29.301 OF THE MUNICIPAL CODE OF THE CITY OF AMES, IOWA, BY CHANGING THE BOUNDARIES OF THE DISTRICTS ESTABLISHED AND SHOWN ON SAID MAP AS PROVIDED IN SECTION 29.1507 OF THE MUNICIPAL CODE OF THE CITY OFAMES, IOWA; REPEALING ALL ORDINANCES AND PARTS OF ORDINANCES IN CONFLICT HEREWITH AND ESTABLISHING AN EFFECTIVE DATE BE IT HEREBY ORDAINED by the City Council of the City of Ames, Iowa; Section 1: The Official Zoning Map of the City of Ames, Iowa, as provided for in Section 29.301 of the Municipal Code of the City of Ames, Iowa, is amended by changing the boundaries of the districts established and shown on said Map in the manner authorized by Section 29.1507 of the Municipal Code of the City of Ames, Iowa, as follows: That the real estate, generally located at 3300 University Boulevard, is rezoned from Research Park Innovation District (RI) to Floating Suburban-Residential Medium Density (FS-RM) with a Planned Unit Development (PUD) Overlay and Master Plan/Major Site Development Plan. Real Estate Description: 3300: IOWA STATE UNIVERSITY RESEARCH PARK PHASE III 1ST ADD LOT:1 Section 2: All other ordinances and parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. Section 3: This ordinance is in full force and effect from and after its adoption and publication as provided by law. ADOPTED THIS day of ,. Renee Hall, City Clerk John A Haila, Mayor 83 ITEM #:27 DATE:12-10-24 DEPT:P&H SUBJECT:PRELIMINARY PLAT FOR 4925 AND 5299 LINCOLN WAY COUNCIL ACTION FORM BACKGROUND: Sunset Ridge Subdivision, Twelfth Addition is an official replat of Outlot ‘QQ’ of Sunset Ridge, Second Addition, including 1.42 acres, and Parcel ‘KK,’ including 28.00 acres for a total of 29.423 a c r e s . The purpose of the subdivision is to facilitate the transfer of property for future development. The proposed subdivision is located on the north side of Lincoln Way at the west end of Westbend Drive on the east, at the east end of Durant Street on the west, and on the south side of Tabor Drive on the north. See Attachment A (Location Map). Parcel ‘KK’ was recently voluntarily annexed into Ames and is zoned as “Agricultural (A),” while 'QQ' is an outlot from the Original Sunset Ridge Subdivision and zoned FS-RL. See Attachment B (Zoning Map). The property owners, Molly Neal Wong (Outlot ‘QQ’) and Hunziker Development Group, LLC (Parcel ‘KK’) requests approval of a preliminary plat creating a subdivision that combines the two existing parcels and subdivides them into one buildable lot and three outlots. Additional platting will be required for the Outlots to be developable. Lot 1 (5.25 acres) is accessible from the west end of Westbend Drive and will be the site of a new single-family home. Outlot ‘XX’ (1.95 acres) will be developed in the future with residential lots accessible from Tabor Street. Outlot ‘YY’ (18.26 acres) will be part of a planned future development of a church in combination with Outlot ZZ. Outlot ‘ZZ’ (3.96 acres) is proposed as a flag lot fronting on Lincoln Way and is presently occupied by a single-family dwelling. The existing dwelling will eventually be removed and Outlot ZZ will be combined with Outlot YY for the planned church. The proposed plat does not approve a church. Construction of a church will require a future approval of a Special Use Permit at a public hearing reviewed by the Zoning Board of Adjustment. The Special Use Permit will address a site-specific layout of the church facility, its operations, and design features. Although a number of streets have been stubbed to the site, including Durant Street, West Bend Drive, Westfield Road, and the Lincoln Way frontage road, no street extensions are proposed with the development. Staff did not find that it is feasible for West Bend Drive or Westfield Road to be connected through the natural conditions of the site. With the proposed outlots, no street improvements are proposed. It is not anticipated that Durant Street, or the frontage road will be extended through the site in the future if the church plan materializes. If other development occurs, Durant would be expected to be extended. Lot 1 is a flag lot with frontage on the improved street of Lincoln Way. However, it will have site access from West Bend. Creation of Lot 1 at the end of West Bend Drive requires a waiver of subdivision standards to allow termination of Westbend Drive at the east boundary of the proposed subdivision, without a cul-de-sac to provide usable access to a public way [see Section 23.401(3)(c)]. Westfield Road is not technically part of the subdivision and does not require a waiver. An Emergency Vehicle Turnaround Easement is required on Lot 1 in lieu of the cul-de-sac., with the 84 developer responsible for construction of the turnaround as a private improvement. No public streets are proposed within the boundaries of the proposed subdivision. All outlots, once replatted as lots for development, will have frontage and access from existing streets located outside the proposed subdivision. At the time the Outlots ‘XX’ and ‘YY’ are platted for development, it will be determined how Durant Street, at the west boundary, and Westfield Road, at the north boundary, will be terminated. A water main easement is included on the preliminary plat for the future construction of a water main to serve Lot 1 from Lincoln Way. The water main is a necessary infrastructure improvement to complete planned water main looping for redundancy that would have occurred with typical development. Sidewalk exists along Lincoln Way to serve the proposed subdivision. PLANNING & ZONING COMMISSION RECOMMENDATION: The Planning and Zoning Commission reviewed the request at its November 20 meeting. A number of people from the public were in attendance from the neighborhoods to the east, west, and south. Most of the comments were concerns about development of a church and the lack of a site plan. Issues regarding traffic, lighting, conservation of the natural wooded areas, access, and buffering were brought up as comments. Staff explained that the subdivision did not approve a church plan and that a future Special Use Permit with a site plan would be required. Part of the confusion was the issuance of the City's notice during the same time that a sign was placed at the site indicating it to be the future home of Hope Lutheran Church. The Commission discussed the proposed subdivision configuration and how it would facilitate future development, including future plans for site improvements and protection of the wooded area. The Commission voted 6-1 to recommend approval with a dissenting vote concerned about creating a large parcel for church in this area. ALTERNATIVES: 1. Approve the Preliminary Plat for Sunset Ridge Subdivision, Twelfth Addition, subject to approval of a waiver to allow access to Westbend Drive, without the construction of a cul-de-sac and the construction of a private fire turnaround. 2. Deny the Preliminary Plat by finding that the Preliminary Plat does not meet the requirements of Section 23.302(3)(b) or Section 23.603 of the Ames Municipal Code and setting forth reasons to disprove or modify the proposed preliminary plat as required by Section 23.302(4) of the Ames Municipal Code. 3. Defer action on this item and request more information from staff or the applicant. CITY MANAGER'S RECOMMENDED ACTION: This preliminary plat proposal includes one lot that is developable at this time, and three outlots that must be replatted prior to development. The preliminary plat identifies all the necessary infrastructure to serve Lot 1, the only lot that can be developed without replatting of an outlot. A waiver of subdivision regulations is required to allow access to Lot 1 from Westbend Drive, without the construction of a cul- de-sac at the dead end of this street. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative #1, as described above. 85 ATTACHMENT(S): Addendum.docx Attachment A.docx Attachment B.docx Attachment C.docx Attachment D.docx 86 1 Addendum General Site Information The site includes two existing parcels. One parcel is Outlot ‘QQ’ that is in the Second Addition of Sunset Ridge Subdivision The second parcel has been platted through approval of a plat of survey that established Parcel ‘KK,’ which was approved for voluntary annexation by the City Development Board (a board of the State of Iowa) as land now located inside the Ames corporate boundaries, as of November 2024. Outlot ‘QQ’ is in the “Suburban Residential Low Density (FS-RL)” zone. Parcel ‘KK’ is automatically zoned as “Agricultural (A)” at the time of annexation. The site is surrounded by single-family residential development on the north, east, south, and west with the exception of land to the north that was annexed as part of the annexation of Parcel ‘KK.’ See Attachment B (Zoning Map). Developed commercial land, zoned “Highway Oriented Commercial (HOC)” is located on the north side of Lincoln Way on the southeast corner of the proposed subdivision. Lots The proposed preliminary plat includes one developable lot and three outlots that must be replatted prior to development. The lot sizes range from 1.95 acres along the north boundary of the proposed subdivision to 18.26 acres abutting the south and west boundaries. Site development review will address zoning standards at the time each outlot is replatted into a buildable lot, and a site plan application is received by the City. Streets No streets are proposed inside the boundaries of the proposed subdivision. A waiver from subdivision regulations is required since the Lot 1 in the proposed subdivision does not include usable access to a public way [see Section 23.401(3)(c)]. Water A 12-inch public water main exists along the southside of SE 16th Street. The main will be extended north with an 8-inch main to serve the new development. Sewer No sanitary sewer mains are proposed as part of the proposed preliminary plat. Sidewalks and Trails A public sidewalk exists along the southern boundary of the proposed subdivision. Additional public sidewalks may be required upon replatting of outlots into buildable lots. Storm Water Management The Storm Water Management Plan will be reviewed for approval prior to development of lots within the subdivision. 87 1 Attachment A – Location Map 88 1 Attachment B – Zoning Map 89 1 Attachment C – Preliminary Plat (Sheet 1) 90 2 Attachment C – Preliminary Plat (Sheet 2) 91 3 Attachment C – Preliminary Plat (Sheet 3) 92 1 Attachment D - Applicable Subdivision Law The laws applicable to this Preliminary Plat Subdivision include, but are not limited to, the following: (verbatim language is shown in italics, other references are paraphrased): Code of Iowa Chapter 354, Section 8 requires that the governing body shall determine whether the subdivision conforms to its Comprehensive Plan Ames Municipal Code Chapter 23, Subdivisions, Division I, outlines the general provisions for subdivisions within the City limits and within two miles of the City limits of Ames. Ames Municipal Code Section 23.103(1): Sec. 23.103. WAIVER/MODIFICATION. (1)Where, in the case of a particular subdivision, it can be shown that strict compliance with the requirements of the Regulations would result in extraordinary hardship to the Applicant or would prove inconsistent with the purpose of the Regulations because of unusual topography or other conditions, the City Council may modify or waive the requirements of the Regulations so that substantial justice may be done and the public interest secured provided, however, that such modification or waiver shall not have the effect of nullifying the intent and purpose of the Regulations. In no case shall any modification or waiver be more than necessary to eliminate the hardship or conform to the purpose of the Regulations. In so granting a modification or waiver, the City Council may impose additional conditions as are necessary to secure substantially the objectives of the requirements so modified or waived. Ames Municipal Code Section 23.302(3): (3) Planning and Zoning Commission Review: (a)The Planning and Zoning Commission shall examine the Preliminary Plat, any comments, recommendations, or reports assembled or made by the Department of Planning and Housing, and such other information as it deems necessary or desirable to consider. (b)Based upon such examination, the Planning and Zoning Commission shall ascertain whether the Preliminary Plat conforms to relevant and applicable design and improvement standards in these Regulations (including but not limited to lots, streets, blocks, sanitary sewer, water), to other City ordinances and standards, to the City’s Comprehensive Plan, and to the City’s other duly adopted Plans. Ames Municipal Code Section 23.302(4): (4)Planning and Zoning Commission Recommendation: Following such examination 93 2 and within 30 days of the regular meeting of the Planning and Zoning Commission at which a complete Application is first formally received for consideration, the Planning and Zoning Commission shall forward a report including its recommendation to the City Council. The Planning and Zoning Commission shall set forth its reasons for any recommendation to disapprove or to modify any Preliminary Plat in its report to the City Council and shall provide a written copy of such reasons to the developer. Ames Municipal Code Section 23.401(3)(c): Sec. 23.401 SITE DESIGN STANDARDS. (3)Lots. Any lot created by subdivision shall be appropriate for the type of development and use contemplated and shall meet any applicable zoning requirements and the following additional standards: (c) a lot shall be provided with a usable access to a public way, … 94 ITEM #:28 DATE:12-10-24 DEPT:P&H SUBJECT:FINAL PLAT FOR 4925 AND 5299 LINCOLN WAY COUNCIL ACTION FORM BACKGROUND: The City’s subdivision regulations are included in Chapter 23 of the Ames Municipal Code. Once the applicant has completed the necessary requirements, including provision of required public improvements or provision of financial security for their completion, an application for a “Final Plat” may then be made for City Council approval. After City Council approval of the Final Plat, it must then be recorded with the County Recorder to become an officially recognized subdivision plat. The Final Plat must be found to conform to the ordinances of the City and any conditions placed upon the Preliminary Plat approval. Two property owners, Molly Neal Wong (Outlot ‘QQ’) and Hunziker Development Group, LLC (Parcel ‘KK’), have submitted a Major Subdivision Final Plat for Sunset Ridge Subdivision, Twelfth Addition. The subdivision is located on the north side of Lincoln Way at the west end of Westbend Drive, at the east end of Durant Street, and on the south side of Tabor Drive. See Attachment A (Location Map). The preliminary plat is on the City Council agenda at this same meeting for consideration by the Council prior to consideration of the final plat. The final plat includes two existing parcels, Outlot ‘QQ’ of Sunset Ridge, Second Addition (1.42 acres), and Parcel ‘KK’ (28.00 acres) recently annexed into the City. The proposed subdivision has one buildable lot, Lot 1 (5.25 acres) and three outlots. The outlots vary in size from 1.95 acres to 18.26 acres. Lot 1 is a flag lot that will be accessed from Westbend Drive and will have frontage on Lincoln Way. A public water main, in a 20-foot-wide easement, will be installed to serve the subdivision as indicated on the preliminary plat. Financial security has been deposited with the City in the amount of $34,875 to secure installation, as specified in the Agreement for Public Improvements. Completion of the public water main will occur on or before the date that is two years after recording of the final plat of Sunset Ridge Subdivision, Twelfth Addition. No public streets are planned for extension into the proposed subdivision. Future replatting of outlots will require improvements to manage storm water on the site, and other future improvements such as public sidewalks and street trees. A portion of Outlot “YY” will be used for a detention pond to provide storm water management for the subdivision. Preliminary plat approval included a waiver to allow access to Westbend Drive, without construction of a cul-de-sac. An Emergency Vehicle Turnaround easement is required on Lot 1 in lieu of the cul-de- sac, with the developer responsible for construction of the turnaround as a private improvement. All outlots, once replatted as lots for development, will have frontage and access from existing streets located outside the proposed subdivision. 95 ALTERNATIVES: 1. Approve the Final Plat for Sunset Ridge Subdivision, Twelfth Addition, based upon staff ’s findings that the Final Plat conforms to applicable design standards, ordinances, policies, and plans and approve acceptance of financial security for completion of public watermain improvement. 2. Deny the Final Plat for Sunset Ridge Subdivision, Twelfth Addition, by finding that the development does not conform to the subdivision criteria, creates a burden on existing public improvements, or creates a need for new public improvements that have not yet been installed and should not be deferred. 3. Defer action on the item and request more information from staff or the applicant. CITY MANAGER'S RECOMMENDED ACTION: City staff has evaluated the proposed major subdivision plat and determined that the proposal is consistent with the preliminary plat and the and that the final plat conforms to the adopted ordinances and policies of the City as required by Code and other agreements. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative #1, as described above. ATTACHMENT(S): Attachment A.docx Attachment B.docx Attachment C.pdf Attachment D.docx 96 1 Attachment A – Location Map 97 1 Attachment B – Zoning Map 98 99 100 1 Attachment D- Applicable Regulations Adopted laws and policies applicable to this case file include, but are not limited to, the following: Ames Municipal Code Section 23.302 101 ITEM #:29 DATE:12-10-24 DEPT:P&H SUBJECT:EXTENSION OF SIDEWALK INSTALLATION DEFERRAL FOR 4004 AND 4008 COCHRANE PARKWAY COUNCIL ACTION FORM BACKGROUND: At the November 26, 2024, meeting, City Council referred a request to extend a previously granted sidewalk installation deferral for 4004 and 4008 Cochrane Parkway to a future agenda. The deferral, originally granted on November 14, 2023, was part of the approval of a Boundary Line Adjustment merging the two lots at 4004 and 4008 Cochrane Parkway. The lot at 4008 contains a dwelling and sidewalk and the lot at 4004 is vacant and unimproved (see map in Attachment A). The lots were merged by the owner to allow for construction of a pool in the rear yard. Ames Municipal Code Chapter 23 Subdivisions requires the extension of a sidewalk when only partial frontage improvements exist prior to approval of a Boundary Line Adjustment. As an alternative to constructing an improvement prior to platting, deferral can be requested to postpone the sidewalk installation until after approval of a plat. In conjunction with the Boundary Line Adjustment, the owner of the lots requested a deferral of sidewalk installation to coincide with the planned construction of the pool. Council applied a condition to the deferral's approval that the sidewalk installation would be completed within 13 months of the Planning Director's approval of the plat (by December 28, 2024). Cash security covering the estimated cost of the sidewalk installation was also provided in the amount of $3,073. The applicant does not propose to modify the cash security that was provided with the original deferral. As the owners of 4004 and 4008 Cochrane Parkway indicated in their November 21, 2024, email to City Council (see Attachment B), the pool's construction was delayed but has now been completed. The planned landscaping is not yet completed. The landscaping requires the use of heavy equipment, which the owners indicate could damage a sidewalk if installed. The owners requested an additional nine- month deferral of the sidewalk installation, until August 28, 2025. The owners indicate that they expect the planting and sidewalk installation to be completed well before that time. However, if the extension were granted, in total the deferral would be permitted for 22 months from the plat's approval. Alternatively, if Council wished to grant a minor extension to allow planting to be completed once winter conditions cease, with the sidewalk installation occurring shortly thereafter, it could approve a lesser extension until May 31, 2025. ALTERNATIVES: 1. Approve the deferral of sidewalk improvements along the frontage of 4004 Cochrane Parkway until August 28, 2025, as requested by the applicant. 2. Approve the deferral of sidewalk improvements along the frontage of 4004 Cochrane Parkway until May 31, 2025. 102 3. Deny the extension of the deferral of sidewalk improvements along the frontage of 4004 Cochrane Parkway and require the sidewalk installation by December 28, 2024, as originally approved. CITY MANAGER'S RECOMMENDED ACTION: The City has financial security covering the estimated cost of the sidewalk extension at 4004 Cochrane Parkway. The sidewalk could be installed at any time consistent with the original deferral. Staff notes that most landscaping needs to be installed in the early spring to avoid the summer heat and to have a full growing season to establish before winter. If City Council preferred to afford the applicant time to complete the landscaping and then install the sidewalk shortly thereafter, then a deferral until May 31 would be appropriate. If the Council wished to provide the applicant with the greatest flexibility to complete the pool project landscaping, the Council could grant the applicant's request to defer the sidewalk installation by nine months, to August 28. The owners indicate that they anticipate the landscaping and sidewalk installation to be completed well before August 28. Assuming the owners remain diligent about completing the project this spring, it is, therefore the recommendation of the City Manager that the City Council adopt Alternative #1, extending the sidewalk deferral to the date requested by the applicant, as described above. ATTACHMENT(S): ATTACHMENT A LOCATION MAP.pdf ATTACHMENT B EXTENSION REQUEST.pdf 103 ATTACHMENT A LOCATION MAP Location Map 4004 and 4008 Cochrane Parkway 104 1 Schoeneman, Amelia From:Amy Schmidt <amys@ortho2.com> Sent:Thursday, November 21, 2024 1:53 PM To:City Council and Mayor Cc:Schoeneman, Amelia; Corey Schmidt Subject:Extension request on sidewalk installation at 4008 Cochrane Pkwy Follow Up Flag:Follow up Flag Status:Flagged [External Email] Hello. Corey Schmidt and I are formally requesting an extension on the installation of the sidewalk at 4008 Cochrane Pkwy. City Council approved a request a year ago (November 28, 2023) to combine lots 4004 and 4008 Cochrane Pkwy and at that time a condition was to have the sidewalk implemented within 13 months. Due to unforeseen circumstances including construction delays and weather, we are not quite finished with landscaping work that, at times, requires heavier equipment. While we want to complete this sidewalk work as quickly as possible, we understand it may be damaged by this equipment if implemented too soon. We would request a 9 month extension (August 28, 2025) to be safe, though anticipate having the sidewalk in place well before this time. Thank you for your time. Amy Amy Schmidt (she/her) President phone: 800.678.4602 web: ortho2.com 105 ITEM #:30 DATE:12-10-24 DEPT:P&H SUBJECT:REQUEST TO DEFER ANNEXATION COVENANTS BY OWNERS OF 2114 & 2126 STATE AVENUE COUNCIL ACTION FORM BACKGROUND: Earlier this year City Council received two separate requests for 2114 & 2126 State Avenue to delay executing covenants for annexation by 18 months to three years (see attachments). Council directed staff to place these requests on a future agenda for discussion. City Council reviewed the request on October 22 and direct staff to provide notice of Council's discussion prior to it making a final decision. Staff provided mailed notice to each property in November stating their request would be reviewed by City Council on December 10. Staff has had no additional response since sending the letter. Original Report In 2022, the City Council voted to annex two properties owned by ISU at 2219 and 2121 State Avenue. At that time staff noted that properties on the east side of State Avenue (2114 & 2126 State Avenue) had previously agreed to future annexation at the City's discretion, and they could be annexed per the Covenant & Agreement for Annexation in place since 2011 (See Attachment B- Covenants). City Council chose not to include these two properties with the annexation of the ISU properties at that time, but to initiate their annexation consistent with the covenants at a future date. Therefore, staff initiated contact with the two property owners in 2023 to implement City Council's direction. In response, the two owners have requested a delay in annexation (See Attachments C & D). The two properties have been receiving City water service without being within the City for the past 13 years. The City has traditionally required property owners who are provided City utilities outside of the city limits to agree to annex at a later date at the City's discretion. Therefore, at that time the City required the property owners to sign covenants agreeing to future annexation. Now that the city boundaries abut the two properties, staff believes it is the appropriate time to initiate annexation. Annexation of the properties would extend the City boundaries logically along existing boundary lines south of Highway 30 and adjoining the properties annexed in 2022. This would maintain uniform boundaries to deliver City services to these two properties. Both properties total 2.79 acres. The current City limits abut these properties to the west along State Avenue. State Avenue serves as access to both properties. The issue of whether to require annexation at this point or not is a matter up to City Council. If it is not believed annexation should be a priority at this time, staff believes City Council could pass a resolution to revisit the issue and plan to require annexation in three years. This would put a date in the resolution that would place an expectation on revisiting the matter and moving forward with annexation. This would also create a defined date for the property owners to anticipate being brought into the City. 106 ALTERNATIVES: 1. Direct staff to proceed with the annexation of the properties at 2114 & 2126 State Avenue in accordance with the Covenant & Agreement for Annexation agreed to in 2011. 2. Decline to initiate annexation of the properties at 2114 & 2126 State Avenue and pass a Resolution that the City Council will accept annexation applications submitted to the City by July 1, 2027 in accordance with the Covenant & Agreement for Annexation agreed to in 2011. 3. Defer action at this time and request more information from staff or propose a new annexation agreement. CITY MANAGER'S RECOMMENDED ACTION: The initial direction of Council to staff was to begin the annexation of the properties at 2114 and 2126 State Avenue. With the recent ISU annexation, the land on the opposite side of State Avenue in 2022, the land now abuts the City. While not an immediate necessity, annexing the properties now is consistent with City policy and the covenants that are in place. The two properties owners are requesting to not be annexed at this time for various reasons. Staff believes that deferring annexation at this time will not create an adverse impact on the City's development plans. However, staff believes if Council chooses to defer the matter, a timeline should be established. In this case, staff believes a 3-year timeline of July 1, 2027 is reasonable. At that point in time the City would initiate the annexation of the properties based upon the current covenants and no new agreement is proposed. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 2, agreeing to delay annexation of the two properties until July 1, 2027. ATTACHMENT(S): Attachment A- 2114 & 2126 State Avenue Location Map.pdf Attachment B- Covenant & Agreement for Annexation.pdf Attachment C- Epplin-Mowers-Feed Mill Noise Output.pdf Attachment D-Geisinger Family - Annexation 2126 State Ave.pdf 107 STATE AVE MEADOW GLEN RD MEADOW GLEN NORTH 2114 & 2126 State Avenue- Location Map´ 2114 & 212 6 St ate Ave nue Shad ed Propert ies Leg end AMES INCORPORATED LIMITS PARCELS STREET LABELS - ALL @ 50000FT Private ISU Road City Road County Secondary County Hwy State Hwy US Hwy US Interstate Hwy 108 *p l, i/r.I in.;lr uinenl I lui i- iilJlliu:]il '-'iii.ie: [r:f 3i r juli tlf] ::E ::14 tiec F*e: li " tlij E-f-'rtr Fre: Ar.r'l Frel ,ljlj Trtn -; T'r.xl F:r': l1nn,:.geneni Fee; i,illl iian-ifr.ndirrd Frr.rE FEE1 .Ux F i ird l',:r retDrd in .!iarr C*unlr r I':ul iu'-;an L- tJfl.ndB l'il1tilpr f,:unl.r tler,:r'.j*r Retun documentto:Ames .i,; of]515 Clark IAI,USER V,,E D FO rA500l0 Documentprepared by:FJ. Feihneyer,Attomeyd law, P.O. Box 664,Ameq LA50010-515-82a732-fif@singeriaw.com coy,t*,*,,11*1pd3*q.f.:"p"T'f "t#l't*,*f io" rHIs covENANr AND AGREEMENT is -"aJlffif XSt o^, of y' * ' ,' ' ,2Oll,by and between Owner, their successors and assigns, and City upon the fol- lowing terms and conditions: 1 As used herein, the terms following shall have the meanings set out: 1.1 Owner means Larry Laverne Caldwell and Karen Kay Reilly as executors of the estate of Mildred Caldwell, deceased, now pending in the Iowa District Court for Story County' Probate case No. ESPR027940. 1.2 City means the City of Ames, Iowa. 1.3 Real Estate means Lot Seven (7) in Christensen's Subdivision, Story County,Iowa. 2 Owner is the legal owner of record of Real Estate. As of the date of this Agreement, said Real Es- tate is not contiguous to the corpo rate city limits of City. This agreement is made for the pur- pose of facilitating extension and provision of water service by City to Real Estate, which is not within the corporate limits of City. 3 Real Estate constitutes territory which may be annexed to the City of Ames as provided Chapter 368 of the Code of Iowa. 4 Owner agrees to have the Real Estate annexed to the City of Ames, Iowa, upon certain terms and conditions as hereinafter set forth in the event the said Real Estate receives water service from Ciry. 5 At any time after the Real Estate receives water service from City, the City Council may, after due and careful consideration, conclude that the annexation of said Real Estate to City on the terms and conditioned hereinafter set fofth would further the growth of the City, would provide the harmonious development of the City, would enable the City to control the development of the area and would serve the best interests of the City. 6 At any time after the Real Estate receives water service from City, the City Council may notify Owner of City's desire to annex Real Estate. Upon such notification, Owner agrees to petition in writing to thi City Council requesting annexation on an application form to be provided by City. 7 Pursuant to provisions of Section 368.7(e) of the Code of Iowa, Owner waives the right to with- draw Ownei's application for annexation or consent to annexation after the time that the Real Estate becomes contiguous to the City. SE P A S L E Y & S I N G E R L A W F I R M , L . L . P . AMES, ltrwA FJF ,./ 2011 101 1151038 109 Covenant for Annexation Ii;rgr,'12 8 Upon receipt of Owner's petition for annexation, pursuant to the provisions of chapter 368 of the Code of Iowa, City shall provide notice of the proposed annexation to all propefty owners' utilities, and governmental entities legally required to be notified. 9 The Owner agrees that upon annexation all municipal regulations and requirements, including but not limited to zoning, subdivision and other ordinances, shall apply to the Real Estate, and the City shall have full jurisdiction over the Real Estate for the purpose of enforcing its codes presently in existence and as may be amended in the future. 10 From and after the commencement of water service from City, Owner shall not subdivide the Real Estate or construct additional dwellings upon the Real Estate without the consent of City. Nothing herein shall be construed to prevent Owner to construct, reconstruct, or improve exist- ing dwellings or stnrctures or to construcq reconstruct) or improve new or existing secondary use structures consistent with applicabie building and zoning ordinances' 11 This covenant and agreement shall be filed for record in the office of the Story County Recorder and all covenants, "gr..-..ttr, promises and representations herein stated shall be deemed to be covenants running with the Real Estate and shall endure and be binding on the Par"ties hereto, their mortgagees, lienholders, successors and assigns, for a period of twenty-one (21) years from the date of the recording of these covenants, unless claims to continue any interest in the cove- nanrs are filed as provided by law. City shall have the right to file a claim to continue its interest in these covenants. 12 This agreement shall be enforceable in any court of competent jurisdiction by any of the parties hereto by any appropriate action at law or in equity to secure the performance of the covenants herein .otttritred. Invalidation of any of these .ou.trr.rrc by judgment or court order shall in no way affect any of the other provisions, which shall remain in full force and effect. Executed by the respective signatories effective the date first above written. O\TNER ././ruDated ,n E-o^, o, H ,rorr.,n e srArEou Coln,r/o .couNrYou \outlo , SS.: This instrument was acknowledged before me on the day of Laverne Caldwell as executor of the estate of Mildred Caldwell, deceased. \ u)B Fq Conp.tJio,r o*pi" rr ,2011 by Larry l- zl- zo rl' P A S L E Y & S I N G E R L A W F I R M , L . L . P . A M E S . l o w A NOTARY PUBLIC FJF,i/20111011151038 110 Covenant for Annexation l? agc l3 /{ car l{A Dated,t"'6 dayof 4 ,2orr, This instrument was acknowledged Kay Reilly as CITY: CITY OF AMES, rO'!r/A STATE OF IO\VA, COUNTY OF STORy, SS.: )^ This instrument was acknowledged before me on thr 15? d^y of 1dol*- , Campbell and Diane R. Voss as mayor and clerk of the City of Ames, Iowa. len Kay Reilly, Executor before NOTARY PUBLIC ,2011by Karen b,w,re (6P';t,Lt" eft'tt zo,r:tr v,yAnn H r -r tnrl' LI - t-u"t .. *: ": Diane R. Voss, City Clerk NOTARY PUBL CITY ATTORNFY P A S L E Y & S I N G E R L A W F I R M , L . L . P . AMES. IO\^,A FJF,/20111011151038 111 112 11 3 ITEM #:31 DATE:12-10-24 DEPT:PW SUBJECT:SOLID WASTE MANAGEMENT STRATEGIES - STATUS UPDATE COUNCIL ACTION FORM BACKGROUND: At the June 11, 2024 City Council meeting, staff presented an update regarding potential strategies for solid waste collection and disposal and expansion of the recycling program. At that time, staff was in ongoing discussions with Metro Waste Authority (MWA) regarding the collection and disposal/disposition of municipal solid waste (MSW), recyclables, and yard waste. City Council then directed staff to learn more about the options with MWA for collection, consolidation, and disposal of solid waste and whether organized collection would be a requirement to do business with MWA. Staff was also directed to discuss recycling options with MWA. In continuing discussions with MWA, a few issues have arisen that may complicate proceeding further. First, it should be emphasized that MWA views its primary responsibility to serve the communities in Polk County which form it. Therefore, importing additional landfilled waste from Story County is viewed by MWA as somewhat of a burden. In light of this, MWA staff would want Ames/Story County to first explore the possibility of siting a sanitary landfill in Story County, and would be open to a partnership after that possibility was exhausted. Evaluating a new landfill site would involve a very long and intensive process, requiring engaging a consultant, and very possibly leading to the conclusion that siting a new landfill is not feasible. Because of the cooperative agreement for disposal with Boone County expiring at the end of June 2025 (with the potential to extend for two additional years as Ames transitions to a new landfill partner), exploring a Story County landfill site may be challenging to sufficiently pursue with the time available. After considering this information, staff began exploring additional potential partnerships and engaged in conversations with other solid waste disposal (landfill) facilities. POTENTIAL PARTNERSHIPS: Staff began conversations and had site visits with various facilities over the last several months. Several potential partners have been contacted and are either a great distance from Story County, have substantial tipping fees, or are not interested in taking on additional waste. Through these discussions, it has become apparent that the greatest prospective partnership is with Carroll County Solid Waste Management Commission. Carroll County currently has management agreements with Crawford, Guthrie, Sac, and Shelby Counties, as well as parts of Calhoun and Buena Vista Counties, operating as the West Central Iowa Solid Waste Management Association. Carroll shares the same guiding values with Ames and the Resource Recovery System (RRS) of maximizing recycling and material recovery while landfilling the least possible amount of waste in an environmentally responsible manner. It has been a member of the Iowa DNR's Environmental Management System (EMS) since 2014, which encourages environmental stewardship and continuous improvement for solid waste agencies. All member agencies are required to have an active community recycling program and a Request for Proposals has recently been issued to implement methane capture at the landfill. 114 Preliminary staff-level discussions with Carroll suggest that a partnership could provide the opportunity for expanded or more efficient programs for both entities such as recycling, yard waste, food waste diversion, and community education. NEXT STEPS: Agreement Negotiations - In order to move forward with development of potential partnership agreement details, the Carroll County Solid Waste Management Commission has asked that the City submit an "Intent to Negotiate" letter. This letter would affirm the intention of Ames (on behalf of the RRS) to enter into good faith negotiations on partnership terms with Carroll, such as tipping fees, agreement length, services covered, and governance. Preliminary conversations with Carroll staff have indicated a desire to develop an agreement of at least a 10-year term or greater. Boone County has indicted the willingness to extend the current disposal agreement for up to two years (June 2027) while the steps to transition to a new partner agency are occurring. Ames/RRS Facilities - Staff continues to look for sites to construct a transfer station. This transfer station will provide a location for haulers to bring solid waste, where it would be consolidated and transferred to the landfill. Opportunities to initiate single-stream curbside recycling continue to be researched. The transfer station would also provide space to bring these recycling materials for consolidation and transfer to market brokers. Other activities/services that staff are looking to include will be an expansion of the customer convenience center with separated recycling and household hazardous material drop-off as well as providing yard waste disposal managed by City personnel. Staff has assembled a preliminary financial model for transfer station operations, but more detail regarding tipping fees, land costs, and construction costs will need to be received before validating that the operation is financially sound. As the details regarding the landfill agreement are finalized, staff will be seeking a consultant to prepare a facility conceptual design and cost estimates using this information. In the meantime, staff will also communicate with the partnering RRS member agencies regarding these concepts and pursue amendments to the 28E agreements as necessary. It should be noted that staff met with RRS member agency leaders on October 16, 2024, at a meeting of the Story County Emergency Management Association to provide more details and an update regarding progress in determining new partnerships for solid waste management. ALTERNATIVES: 1. Authorize staff to submit an Intent to Negotiate letter to the Carroll County Solid Waste Management Commission and develop terms for a long-term agreement of at least 10 years. 2. Direct staff to continue looking for potential partnerships with other solid waste management agencies. CITY MANAGER'S RECOMMENDED ACTION: Over the last many months, staff has had conversations and site visits with several solid waste management agencies. Through these discussions, staff believes that the Carroll County Solid Waste Management Commission closely shares the City's values of environmental stewardship and continuous improvement and presents the best possible partnership opportunity. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted above. 115 To:Mayor and City Council From:Casandra Eames, DEI Coordinator Date:12/10/2024 Subject:2024 City Boards and Commission Survey Results Item No. 32 MEMO At the March 12, 2024, City Council meeting, the City Council approved its updated City Council Values, Goals and Tasks. Included in that update was the following section: Value D. WE VALUE A DIVERSE, EQUITABLE, AND INCLUSIVE COMMUNITY D1. Further diversify membership on City Boards and Commissions. D1.T1. Identify the barriers to increased diversity and participation on boards and commissions (e.g., childcare, transportation, virtual meetings). Include evaluation of best practices from other communities who are successful in achieving diverse membership. D1.T2. Adopt solutions that are within the Council’s control to improve diversity and participation. To address the Council goal and tasks above, City staff sent a voluntary survey in October to all current board/commission members (119 of the 127 positions) to learn more about: 1. What the volunteer board/commission member experience has been like 2. Who are the volunteers serving on boards/commissions 3. How might the City improve board/commission member experience 4. How might the City make serving on a board/commission more attractive, accessible, and doable for Ames residents. The survey questionnaire and results are attached. It is important to note that participation in the survey was voluntary and therefore the survey results are not representative of all board members. Fifty-two volunteers responded (44% response rate). The survey results contain the following notable themes: 1. The majority of respondents reported largely positive experiences serving on boards and commissions. Twenty-seven mentioned community service and betterment. Twelve shared they like being part of local government decision-making. Eleven like City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 116 learning about the City and what is happening in the community. Eight respondents enjoy connecting and building relationships with fellow board members. Four enjoy representing and communicating with Ames residents. 2. The demographic diversity of respondents is not reflective of the levels of diversity in the Ames community; however, when asked about different forms of diversity, 23 people answered with specific experiences, identities, connections and perspectives. 3. When asked about suggestions on recruitment of volunteers, the following ideas were shared: Suggestions not currently implemented to consider: Conduct more targeted outreach Reach out to professional, service, and identity-based organizations Reach out to employee resource groups (ERGs) at local employers Develop list of community partners to notify of vacancies Announcements during government meetings Improve communication after receipt of applications Suggestions that are in progress: Improve website Clearly identify desired qualifications and eligibility standards List a staff member as the point of contact for questions about recruitment Keep an updated list of current/upcoming vacancies on the website Add information about average time commitment to board descriptions Make the board member handbook publicly available Standardize webpages for individual boards, including contact information for staff liaison Update application for ease, clarity, and provide it in a mobile-friendly format Update auto response to submitted application to include information about the review process and timeline, including when the applicant can expect to hear back 4. The following ideas were shared about retaining volunteers: Clarify open records law as it applies to use of personal emails for board business Offer opportunities to build leadership capacity and learn about government processes beyond the general brief orientation session Provide mentoring by pairing new board members with more experienced board members Provide a file sharing platform for board members 5. When asked if volunteers know of anyone who has wanted to serve on a board/commission but hasn't because of a barrier, the majority (85%) did not know of anyone with this experience; however, the time commitment was a notable identified barrier. As of July 1, 2024, all City boards and commission are now required to offer a virtual participation option for board/commission members to City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 117 attend meetings. Staff anticipates that this change may reduce some barriers to participation and will allow for more people to serve on a board/commission. 6. When asked what the City can improve on, there was a repeating theme of "better communication." Respondents asked for clear guidance in the following areas: What boards and commissions do Expectations and responsibilities of the position Desired qualifications of applicants Average monthly time commitment The survey results provide staff with insights from boards and commission members that were previously collectively unknown. It revealed that most respondents enjoy their experience volunteering on boards and commissions and want to be a part of creating a positive impact in their community. It also provided some important information regarding recruiting volunteers and how to enhance volunteer experience. The results will be shared and discussed with staff liaisons. The survey will be sent out annually to current board/commission members in the fall. ATTACHMENT(S): Survey Questionnaire Number Survey Results Nov. 2024.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 118 Boards and Commissions Member Sur vey Thank you for serving on a City of Ames Board or Commission! We want to hear about your experience serving, and we want to learn more about you. Please take 5-7 minutes to complete this survey. Please note that you may choose to skip answering any question(s), however, we encourage you to provide as much information as you are willing. Your feedback will help inform us on how we might improve board/commission member experience and recruit for future volunteers. The survey will close Friday, November 22, 2024. | Questions? Please email Jeramy Neefus at jeramy.neefus@cityofames.org Name (Optional)1. Please select the board or commission on which you serve. (Optional) 2. Select your answer 0-1 years 2-4 years 4-8 years 8+ How many years have you served on a City board or commission? 3. What do you enjoy most about serving on a City board or commission? 4. If anything, what do you enjoy least about serving on a City board or commission? 5. 119 What do you think the City could do to make serving on a board or commission more attractive to residents? 6. Do you know anyone who has wanted to serve on a City board or commission but has not because of a barrier? If so, please elaborate. 7. What suggestions do you have, if any, for how or where the City might promote the opportunity to serve on a board or commission? 8. Please rate the statements below:9. Strong Disagree Disagree Neutral Agree Strongly Agree I enjoy serving on a board/commissi on I feel comfortable contributing my ideas to the board/commissi on discussion The board/commissi on is made up of members with multiple perspectives My board/commissi on meetings are organized and well run 120 Under 18 18-30 years old 30-40 years old 40-50 years old 50-60 years old 60+ years old 70+ years old Prefer not to answer What is your age? 10. Full time (40+ hours / week) Part time (less than 40+ hours/week) Retired Student Prefer not to answer Other What is your current employment status? 11. 121 Renter - small apartment building that has 2-4 units total Renter - medium apartment building that has 5-15 units total Renter - large apartment building that has 16+ units total Renter of a single-family house Homeowner I live in a house where I am not a renter or an owner Prefer not to answer Other What is your housing situation? 12. 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What else would you like to share about your experience serving on a board/commission?23. 124 125 126 127 128 129 130 131 132 133 ITEM #:33 DEPT:P&R December 10, 2024 Staff Report STAFF REPORT REGARDING FITCH FAMILY INDOOR AQUATIC CENTER PROPOSED FACILITY SCHEDULE, SURVEY, AND FEE SCHEDULE BACKGROUND: Over the past two years, there has been considerable discussion regarding the design, bidding, and construction of the Fitch Family Indoor Aquatic Center (FFIAC). Although staff continues to be heavily involved in the construction process, focus is starting to shift to operations once FFIAC is open for use. This report details proposals regarding facility schedules for FFIAC and Furman Aquatic Center (FAC), FFIAC survey results, and fee schedules for FFIAC and FAC. A complete budget impact is not provided in this report because the facility schedules and fee schedules are two major variables that will impact the budget and tax subsidy impact. As such, staff is asking Council to first approve, in concept, the facilities and fee schedules, which will then be used to outline the budget impacts. FACILITY SCHEDULE: Staff has spent considerable time discussing the year-round schedule for the Fitch Family Indoor Aquatic Center (FFIAC) and what it will look like once it is open. Several factors have been considered including staffing, duplication of services, and the overall operations of the facility. As Council is well aware, hiring lifeguards for the Furman Aquatic Center (FAC) has been a challenge the past several years. At FAC, approximately 25 guards are needed to have all basins and amenities open at the same time. In contrast, FFIAC will require nine lifeguards to have all basins and amenities open at one time. Staff believes enough lifeguards will be hired to staff FFIAC from September to May. However, since FAC basins and amenities have at times had to close due to staffing levels, it is not realistic or feasible to have FAC and FFIAC fully open at the same time during the months of June - August. Instead, staff is recommending an approach where, during summer months, FFIAC is used on a more limited basis. This concept involves the following: Saturday Before Memorial Day to Labor Day (14 Weeks) FAC is open for programs and open swim FFIAC is used for swimming lessons during mornings and evenings When FAC is closed for inclement weather, FFIAC would be open Tuesday After Labor Day to the Friday Before Memorial Day (38 Weeks) FFIAC is open for programs and open swim Staff recognizes that ideally, both facilities would be fully utilized and fully staffed during warm weather months. However, the reality is that staffing is a limitation to keeping the facilities open for use. Recruiting and retention practices are continually reviewed in order to increase the number of lifeguards on staff. On a positive note, having a facility for lifeguards to work during the school year may help 134 with retention as employees could guard year-round and would not have to find another job when Furman closes for the summer. It should also be noted that this proposed schedule had been implemented at times when the former Municipal Pool facility was operational. If in the future there is an increase in the number of guards hired, this schedule can be revisited. However, staff is not expecting this to be the case for the foreseeable future. Additionally, staff believes it would be prudent to plan for this more limited operating scenario during warm weather months rather than raising expectations that are difficult to meet once the facility opens. COMMUNITY INPUT SURVEY: On November 8, 2024, staff released a survey seeking feedback regarding programming for Fitch Family Indoor Aquatic Center. The survey focused on the type of aquatic programming the community would want to participate in at the new facility, and what days and times these programs should be offered. Survey information was sent directly to over 12,589 emails, included in the Parks and Recreation newsletter, made available via Parks & Recreation and City of Ames – Government social media, and announced through a City of Ames Press Release. The survey was open for a total of 10 days and received 2,154 responses. These responses will assist staff in developing a program schedule for the first year of facility operations at FFIAC. An executive summary of the survey responses can be found in Attachment A. PROPOSED FEE SCHEDULE: When developing the proposed fee schedule for FFIAC, staff worked off the proposed Furman Aquatic Center fees for FY 2025/26 as a model, which are shown in Attachment B. Fees are shown for daily admissions, punch passes, and season passes and vary depending on the user (e.g. youth, adult, ISU student, senior, and family). It should be noted that FAC is on property leased by ISU, and the lease agreement stipulates that ISU students pay a fee that is at the midpoint between a youth and adult fee. Also included in the attachment is additional information regarding season passes, including cost per week and cost per visit depending on utilization frequency. This information was the basis for developing the proposed fee schedule for the Fitch Family Indoor Aquatic Center, which can be found in Attachment C. The daily admission and punch pass fees for FFIAC are proposed to be the same as FAC. For FFIAC season passes, staff started with the cost per week for a FAC season pass and multiplied it by 38 (number of weeks for the FFIAC season) to determine the proposed FFIAC season pass fees for each user group. Of the 1,693 individual and family season passes sold for FAC in 2024, 3.4% received scholarship assistance. Staff is aware and understands the need for scholarships for individuals and families who need financial assistance in order to utilize the FAC and FFIAC. Staff is continuing to work on increasing the Scholarship Endowment Fund so the interest can be used for scholarships. Staff also recognizes that some individuals or families may not be able to pay for a season pass all at once so options are being explored as to how remove this barrier. A proposal on scholarship assistance will be presented at a later date. OPTIONS: 1. Approve in concept the proposed facility schedules and fees for Fitch Family Indoor Aquatic Center and Furman Aquatic Center as outlined above knowing that changes may be necessary between now and when FFIAC opens. 135 2. Provide direction to staff to modify the facility and fee schedules. STAFF COMMENTS: Providing direction regarding the concepts for the Fitch Family Indoor Aquatic Center and Furman Aquatic Center facility schedules and fees once FFIAC opens will allow staff to better prepare a plan for operational needs and budget impacts. Once direction is provided and these items are developed, they will be presented to Council for further discussion. ATTACHMENT(S): Attachment A - FFIAC Survey information.pdf Attachment B - FAC Admission & Pass Fees & Cost per Visit.pdf Attachment C - FFIAC Admission & Pass Fees & Cost per Visit.pdf 136 SURVEY On November 8, 2024, staff released a survey seeking feedback regarding programming for Fitch Family Indoor Aquatic Center. The survey focused on the type of aquatic programming the community would want to participate in at the new facility, and when these programs should be offered. The survey was sent directly to over 12,589 emails, and was included in the Parks and Recreation newsletter, available via Parks and Recreation social media and City of Ames – Government social media, and information about the survey was shared through a City of Ames Press Release. The survey was open for a total of 10 days and received 2,154 responses. These responses will assist staff in developing a schedule for the first year of facility operations at Fitch Family Indoor Aquatic Center. An executive summary of the survey responses can be found in Attachment A. 137 ATTACHMENT A FITCH FAMILY INDOOR AQUATIC CENTER PROGRAM SURVEY RESPONSES SWIM LESSONS Do you anticipate participating in swim lessons at Fitch Family Indoor Aquatic Center? Answer Choice Responses (%) Response (#) Yes 39.64% 838 No 60.36% 1,276 TOTAL 2,114 Which type of swim lessons are you interested in? Check all that apply. Answer Choice Responses (%) Response (#) Youth Group Lessons 74.35% 574 Youth Private Lessons (ages 5+) 38.60% 298 Teen Swim lessons (ages 13- 16) 16.06% 124 Adult Group Lessons (ages 16+) 13.34% 103 Adult Private Lessons (ages 16+) 12.82% 99 Adaptive Swim Lessons (ages 5-12) 7.25% 56 TOTAL 772 What times of day are you inclined to register for swim lessons? Check all that apply. Answer Choice Responses (%) Response (#) Weekdays mornings (9:00am- 11:00am) 19.76% 151 Weekday evenings (4:00pm- 5:30pm) 43.06% 329 Weekday evenings (5:30pm- 7:30pm) 60.34% 461 Saturday mornings (9:00am- 12:00pm) 54.97% 420 Saturday afternoons (1:00pm- 4:00pm) 41.49% 317 Sunday mornings (9:00am- 12:00pm) 44.63% 341 138 Sunday evenings (4:00pm- 7:00pm) 45.16% 345 TOTAL 764 Additional comment summary: • Weekday options for older adults and homeschool. • Keep working parents in mind for after hours programs and weekends. • Adaptive lessons for older teens and adults. LAP SWIM Do you anticipate participating in lap swim at Fitch Family Indoor Aquatic Center? Answer Choice Responses (%) Response (#) Yes 43.14% 883 No 56.86% 1,164 TOTAL 2,047 How many days per week would you anticipate participating in lap swim? Answer Choice Responses (%) Response (#) 1-2 59.69% 508 3-4 30.43% 259 5-6 7.17% 61 7 2.70% 23 TOTAL 851 What times of day are you inclined to participate in lap swim? Check all that apply. Answer Choice Responses (%) Response (#) Weekday early mornings (5:30am-7:30am) 31.72% 263 Weekday mornings (7:00am- 9:00am) 29.31% 243 Weekday midday (11:00am- 1:00pm) 32.57% 270 Weekday afternoons (1:00pm- 5:00pm) 23.76% 197 Weekday evenings (5:00pm- 7:30pm) 30.16% 250 Weekday evenings (7:30pm- 8:30pm) 24.13% 200 139 Weekend early mornings (5:30am-7:30am) 14.35% 119 Weekend mornings (7:00am- 9:00am) 32.21% 267 Weekend midday (11:00am- 1:00pm) 28.59% 237 Weekend afternoons (1:00pm- 5:00pm) 30.52% 253 Weekend evenings (5:00pm- 7:00pm) 21.59% 179 TOTAL 829 Additional comment summary: • Other preferred times: Weekday, 9:00am-11:00am; Weekday evening options; Weekend evenings • Scheduling of lap lanes • Lap swimming options for teens and adults WATER WALKING Do you anticipate participating in water walking at Fitch Family Indoor Aquatic Center? Answer Choice Responses (%) Response (#) Yes 64.33% 1,284 No 35.67% 712 TOTAL 1,996 How many days per week would you anticipate participating in water walking? Answer Choice Responses (%) Response (#) 1-2 59.81% 744 3-4 30.14% 375 5-6 7.88% 98 7 2.17% 1,244 TOTAL 851 What body of water do you prefer to water walk in? Check all that apply. Answer Choice Responses (%) Response (#) Current Channel with current 76.52% 932 Current Channel without current 35.47% 432 Lap Pool 20.94% 255 Wellness Pool 44.25% 539 140 TOTAL 1,218 What times of day are you inclined to participate in water walking? Check all that apply. Answer Choice Responses (%) Response (#) Weekday early mornings (5:30am-7:30am) 21.01% 254 Weekday mornings (9:00am- 11:00am) 38.79% 469 Weekday midday (11:00am- 1:00pm) 37.63% 455 Weekday evenings (5:00pm- 7:30pm) 33.66% 407 Weekday evenings (7:00pm- 8:00pm) 28.45% 344 Weekend early mornings (5:30am-7:30am) 12.41% 150 Weekend mornings (9:00am- 11:00am) 33.09% 400 Weekend midday (11:00am- 1:00pm) 32.26% 390 Weekend evenings (5:00pm- 7:00pm) 27.96% 338 TOTAL 1,209 TOT TIME Do you anticipate participating in tot time at Fitch Family Indoor Aquatic Center? Answer Choice Responses (%) Response (#) Yes 24.95% 487 No 75.05% 1,465 TOTAL 1,952 How many times per week would you anticipate participating in tot time? Answer Choice Responses (%) Response (#) 1-2 79.83% 308 3-4 18.07% 86 5-6 1.05% 5 7 1.05% 5 TOTAL 476 What times of day are you inclined to participate in tot time? Check all that apply. 141 Answer Choice Responses (%) Response (#) Weekday mornings (9:00am- 11:00am) 30.75% 143 Weekday midday (11:00am- 1:00pm) 24.52% 114 Weekday afternoons (1:00pm- 5:00pm) 27.31% 127 Weekday evenings (5:00pm- 7:00pm) 34.62% 161 Weekend mornings (9:00am- 11:00am) 58.06% 270 Weekend midday (11:00am- 1:00pm) 52.47% 244 Weekend afternoons (1:00pm- 4:00pm) 57.42% 267 Weekend evenings (5:30pm- 7:00pm) 31.83% 148 TOTAL 465 Additional comment summary: • Consider times for working parents to be able to bring their children on weekends or after work hours. • Alternating times throughout the week to avoid varying nap schedules. OPEN SWIM Do you anticipate participating in open swim at Fitch Family Indoor Aquatic Center? Answer Choice Responses (%) Response (#) Yes 60.71% 1,176 No 39.29% 761 TOTAL 1,937 How many times per week would you anticipate participating in open swim? Answer Choice Responses (%) Response (#) 1-2 79.54% 894 3-4 16.55% 186 5-6 2.67% 30 7 1.25% 14% TOTAL 1,124 142 What days are you inclined to participate in open swim? Check all that apply. Answer Choice Responses (%) Response (#) Monday 39.40% 422 Tuesday 40.06% 429 Wednesday 40.99% 439 Thursday 41.08% 440 Friday 50.98% 546 Saturday 80.21% 859 Sunday 75.26% 806 TOTAL 1,071 What times of day are you inclined to participate in open swim? Check all that apply. Answer Choice Responses (%) Response (#) Weekday evenings (5:30pm- 7:00pm) 47.98% 510 Weekday evenings (7:00pm- 8:30pm) 32.17% 342 Weekend afternoons (12:00pm-4:00pm) 83.35% 886 Weekend evenings (4:00pm- 7:00pm) 56.54% 602 TOTAL 1,063 What pool basin and/or amenity would you utilize the most during open swim? Check all that apply. Answer Choice Responses (%) Response (#) Zero-depth entry pool with play structure 57.82% 643 Current Channel 64.66% 719 Lap Pool 52.16% 580 Slide 63.32% 693 TOTAL 1,112 Additional comment summary: • Open swim times during non-school days. 143 AQUA CLASSES AND/OR WATER EXERCISE CLASSES Do you anticipate participating in Aqua Classes and/or Water Exercise Classes at Fitch Family Indoor Aquatic Center? Answer Choice Responses (%) Response (#) Yes 49.71% 949 No 50.29% 960 TOTAL 1,909 What pool basin(s) are you inclined to participate in Aqua or Water Exercise Class? Check all that apply. Answer Choice Responses (%) Response (#) Wellness Pool (water depth = 42''-54'', water temperature = 90 degrees Fahrenheit) 83.61% 750 Lap Pool (water depth = 42''-9', temperature = 84 degrees Fahrenheit) 50.17% 450 Current Channel (water depth = 42'', temperature = 86-87 degrees Fahrenheit) 55.07% 494 TOTAL 897 What days are you inclined to participate in Aqua or Water Exercise Class? Check all that apply. Answer Choice Responses (%) Response (#) Monday 68.17% 574 Tuesday 65.91% 555 Wednesday 70.31% 592 Thursday 67.22% 566 Friday 59.74% 503 Saturday 46.20% 389 Sunday 41.69% 351 TOTAL 842 What time of day are you inclined to participate in Aqua or Water Exercise Class? Check all that apply. Answer Choice Responses (%) Response (#) Weekday early mornings (5:30am-7:30am) 21.90% 191 Weekday early mornings (5:30am-7:30am) 22.02% 192 144 Weekday mornings (9:00am- 11:00am) 35.09% 306 Weekday midday (11:00am- 3:00pm) 31.19% 272 Weekday evenings (5:00pm- 7:00pm) 41.63% 363 Weekend mornings (7:00am- 9:00am) 20.53% 179 Weekend mornings (9:00am- 11:00am) 32.00% 279 Weekend midday (11:00am- 1:00pm) 26.83% 234 Weekday afternoons (1:00pm- 5:00pm) 22.48% 196 Weekend evenings (5:00pm- 7:00pm) 26.95% 235 TOTAL 872 OTHER Please select other programs or events you would be interested in participating in at Fitch Family Indoor Aquatic Center. Check all that apply. Answer Choice Responses (%) Response (#) Independent Water Exercise (no instructor) 60.87% 1,072 Water Volleyball 20.89% 368 Water Polo 8.74% 154 Log Rolling 9.82% 173 Inner Tube Water Polo 8.29% 146 Wibit 10.39% 183 Kayaking 30.36% 535 TOTAL 1,762 Additional comment summary: • Yoga boards/paddle board yoga • Scuba classes • Battleship 145 TYPE Resident Non-Res Resident Non-Res Resident Non-Res Resident Non-Res Resident Non-Res DAILY 6.00$ 7.00$ 7.00$ 8.00$ 6.50$ 6.50$ 6.00$ 7.00$ NA NA PUNCH PASS (12 PUNCHES)66.00$ 77.00$ 77.00$ 88.00$ 71.50$ 71.50$ 66.00$ 77.00$ NA NA SEASON 90.00$ 112.00$ 130.00$ 160.00$ 112.00$ 112.00$ 110.00$ 138.00$ 275.00$ 330.00$ COST PER WEEK (14 WEEKS)6.43$ 8.00$ 9.29$ 11.43$ 8.00$ 8.00$ 7.86$ 9.86$ 19.64$ 23.57$ TYPE Resident Non-Res Resident Non-Res Resident Non-Res Resident Non-Res Resident Non-Res DAILY 6.00$ 7.00$ 7.00$ 8.00$ 6.50$ 6.50$ 6.00$ 7.00$ NA NA PUNCH PASS (PER PUNCH)5.50$ 6.42$ 6.42$ 7.33$ 5.96$ 5.96$ 5.50$ 6.42$ NA NA SEASON (1 VISIT / WEEK)6.43$ 8.00$ 9.29$ 11.43$ 8.00$ 8.00$ 7.86$ 9.86$ 19.64$ 23.57$ SEASON (2 VISITS / WEEK)3.21$ 4.00$ 4.64$ 5.71$ 4.00$ 4.00$ 3.93$ 4.93$ 9.82$ 11.79$ SEASON (3 VISITS / WEEK)2.14$ 2.67$ 3.10$ 3.81$ 2.67$ 2.67$ 2.62$ 3.29$ 6.55$ 7.86$ SEASON (4 VISITS / WEEK)1.61$ 2.00$ 2.32$ 2.86$ 2.00$ 2.00$ 1.96$ 2.46$ 4.91$ 5.89$ SEASON (5 VISITS / WEEK)1.29$ 1.60$ 1.86$ 2.29$ 1.60$ 1.60$ 1.57$ 1.97$ 3.93$ 4.71$ PROPOSED ADMISSION / PASS FEES (2025) ADMISSION COST PER VISIT YOUTH (3-15) *Household includes a maximum of two adults and three youth. Each additional adult - $75.00; youth - $25.00. FURMAN AQUATIC CENTER YOUTH (1-15)ADULT (16+)ISU HOUSEHOLD* ADULT (16+)ISU HOUSEHOLD*SENIOR (60+) SENIOR (60+) SATURDAY PRIOR TO MEMORIAL DAY THROUGH LABOR DAY SUMMER SEASON 146 TYPE Resident Non-Res Resident Non-Res Resident Non-Res Resident Non-Res Resident Non-Res DAILY 6.00$ 7.00$ 7.00$ 8.00$ 6.50$ 6.50$ 6.50$ 7.50$ NA NA PUNCH PASS (12 PUNCHES)66.00$ 77.00$ 77.00$ 88.00$ 71.50$ 71.50$ 71.50$ 82.50$ NA NA SEASON 245.00$ 305.00$ 355.00$ 435.00$ 300.00$ 300.00$ 300.00$ 375.00$ 745.00$ 900.00$ COST PER WEEK (38 WEEKS)6.45$ 8.03$ 9.34$ 11.45$ 7.89$ 7.89$ 7.89$ 9.87$ 19.61$ 23.68$ TYPE Resident Non-Res Resident Non-Res Resident Non-Res Resident Non-Res Resident Non-Res DAILY 6.00$ 7.00$ 7.00$ 8.00$ 6.50$ 6.50$ 6.50$ 7.50$ NA NA PUNCH PASS (PER PUNCH)5.50$ 6.42$ 6.42$ 7.33$ 5.96$ 5.96$ 5.96$ 6.88$ NA NA SEASON (1 VISIT / WEEK)6.45$ 8.03$ 9.34$ 11.45$ 7.89$ 7.89$ 7.89$ 9.87$ 19.61$ 23.68$ SEASON (2 VISITS / WEEK)3.22$ 4.01$ 4.67$ 5.72$ 3.95$ 3.95$ 3.95$ 4.93$ 9.80$ 11.84$ SEASON (3 VISITS / WEEK)2.15$ 2.68$ 3.11$ 3.82$ 2.63$ 2.63$ 2.63$ 3.29$ 6.54$ 7.89$ SEASON (4 VISITS / WEEK)1.61$ 2.01$ 2.34$ 2.86$ 1.97$ 1.97$ 1.97$ 2.47$ 4.90$ 5.92$ SEASON (5 VISITS / WEEK)1.29$ 1.61$ 1.87$ 2.29$ 1.58$ 1.58$ 1.58$ 1.97$ 3.92$ 4.74$ PROPOSED ADMISSION / PASS FEES (FY 25/26) ADMISSION COST PER VISIT YOUTH (3-15) *Household includes a maximum of two adults and three youth. Each additional adult - $75.00; youth - $25.00. FITCH FAMILY INDOOR AQUATIC CENTER YOUTH (1-15)ADULT (16+)ISU HOUSEHOLD* ADULT (16+)ISU HOUSEHOLD*SENIOR (60+) SENIOR (60+) DAY AFTER LABOR DAY THROUGH FRIDAY BEFORE MEMORIAL DAY FALL/WINTER/SPRING SEASON (38 WEEKS) 147 To:Mayor and City Council From:Kelly Diekmann, Planning and Housing Director Date:December 5, 2024 Subject:Continue hearing for proposed text amendment modifying newspaper publication requirements Item No. 34 MEMO City Council initiated a text amendment on November 12 intended to simplify the notification process for certain Planning related applications related to newspaper publication notifications. City staff is working through final language with the City Attorney's Office for a draft ordinance and requests this hearing be continued to January 14, 2025. City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 148 ITEM #:35 DATE:12-10-24 DEPT:PW SUBJECT:FY 2019/20 STORM WATER EROSION CONTROL PROGRAM (IOWAY CREEK - 6TH TO 13TH ST) COUNCIL ACTION FORM BACKGROUND: The Storm Water Erosion Control program provides for stabilization of areas that have become eroded in streams, channels, swales, gullies, or drainage ways that are part of the stormwater system. This program provides a more permanent control of the erosion and will reduce recurring maintenance costs in these areas. The location for this project is Ioway Creek from 6th Street to 13th Street through Brookside Park. The stream banks have continued to erode, threatening a shared use path along the west stream bank and neighboring residential properties on the east bluff. The project will relocate 500' of the creek away from the eroding east slope providing a flatter and more stable slope, add a water quality oxbow treatment, stabilize stream banks, and improve proper stream flow functioning. The site will be revegetated with native landscaping including trees and shrubs on the east slope. There is a base bid and two add alternates: a north add alternates for in-stream work between 13th Street and the northern pedestrian bridge, and a south add alternate for in-stream work from 6th Street to the southern pedestrian bridge. On December 3, 2024 bids for the project were received as follows: Bidder Base Bid North Alternate - 13th St. to N. Ped. Bridge South Alternate - 6th St. to S. Ped Bridge Total Base Bid and North and South Alternates Engineer's Estimate $1,549,153.00 $97,600.00 $212,200.00 $1,858,953.00 Iowa Earth Works $1,391,153.00 $124,200.00 $172,080.00 $1,687,433.00 Con-Struct Inc.$1,487,717.00 $102,000.00 $199,400.00 $1,789,117.00 RW Excavating Solutions, LC $1,566,471.65 $229,200.00 $385,200.00 $2,180,871.65 Reilly Construction Co., Inc $2,197,899.25 $201,000.00 $249,900.00 $2,648,799.25 The alternates were added to ensure that if construction bids came in above the engineer's estimate, a project with the base bid could be awarded by the end of the year to avoid the risk of losing IFA Water Infrastructure Funding that is available for this project. This funding source requires that a construction contract be executed by December 31, 2024. Sufficient funding is available to award the base bid plus both alternates. The table below shows the revenue and expenses for this project: 149 Funding Source Available Revenue Estimated Expenses 2019/20 Stormwater Erosion Control Program (Stormwater Utility Fund)$432,000 State Revolving Fund $300,000 IDALS Water Quality Initiative $100,000 IFA Water Infrastructure Fund $500,000 Previous CIP Savings (Stormwater Utility Fund)$736,000 Anonymous Donation $ 90,000 Construction (Base Bid and North and South Alternates) $ 1,687,433 Engineering/Administration _________$ 324,000 Total $ 2,158,000 $ 2,011,433 PUBLIC & PARTNER OUTREACH: Three outreach meetings were held in 2021 to receive property owner, stakeholder and public feedback. Staff, consultants, and outside experts (IDNR) reviewed the feedback and then prepared and presented a second alternative design to the public through three more public meetings in spring 2022. In addition, over the last two years, staff has had ongoing discussions with the adjoining property owners as part of the easement acquisition process. Staff also worked closely with the U.S. Fish and Wildlife Service to establish construction timing around the Indiana Bat and the Rusty Patched Bumble Bee. The U.S. Fish and Wildlife Service determined that construction timing should avoid the winter bee nesting period. A final public meeting was held on October 9, 2024 to present 90% design plans and the upcoming construction schedule with a favorable response from the public. Outreach will continue prior to and during construction through various methods including signage in the park and social media to inform the public of the project schedule. Additionally, prior to bidding, staff held a joint meeting with the Iowa Department of Natural Resources and the U.S. Army Corps of Engineers to review construction phasing and ensure all relevant agencies remain aligned regarding the expectations for construction within the waterway. ALTERNATIVES: 1. The City Council can approve the following: a. Accept the report of bids for the 2019/20 Storm Water Erosion Control Program (Ioway Creek- 6th Street to 13th Street). b. Approve the final plans and specifications for this project. c. Award the 2019/20 Storm Water Erosion Control Program (Ioway Creek-6th Street to 13th Street) to Iowa Earth Works in the amount of $1,687,433 for the base bid and the north and south alternates. 2. Award the contract to one of the other bidders. 3. Do not proceed with this contract. CITY MANAGER'S RECOMMENDED ACTION: 150 Approving these plans and specifications will stabilize the stream banks, restore stream function of Ioway Creek, and protect storm sewer and pedestrian infrastructure within Brookside Park. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): Ioway Creek Brookside A.03.pdf 151 IP O O O O O O O O O O O O O O O O 0+0 0 1+0 0 2+0 0 3+ 0 0 4+ 0 0 5+0 0 6+ 0 0 7+ 0 0 8+ 0 0 9+ 0 0 10+ 0 0 11+0 0 12+00 13+00 14+00 15+00 16+00 17+0 0 18+ 0 0 19+ 0 0 20+0 0 21+00 22+00 23+00 24+00 25+00 26+00 27+00 28+00 29+0 0 30+0 0 31+0 0 32+0 032+3 6 0+00 1+0 0 2+ 0 0 3+0 0 4+00 5+00 6+00 7+00 8+00 8+45 0 HORIZ. 100100 200 N 15 2 ITEM #:36 DATE:12-10-24 DEPT:PW SUBJECT:2023/24 AMES PLAN 2040 SANITARY SEWER UTILITY INFRASTRUCTURE (265TH STREET EXTENSION) COUNCIL ACTION FORM BACKGROUND: This new program involves installation of public sanitary sewer infrastructure into the priority growth tiers shown in Ames Plan 2040. Installing the sanitary sewer system proactively opens the ability to develop land in the adopted growth tiers. This project includes extending a new sanitary sewer along Ken Maril Road, 550th Avenue, and 265th Street. This project includes extending the sanitary sewer from the existing 66" sanitary sewer trunkline along Ken Maril Rd west to 550th Avenue, then south along 550th Ave to 265th Street. The add alternate includes extending the sanitary sewer along 265th Street west from 550th Ave to US Hwy 69. On December 4, 2024, bids for the project were received as follows: Bidder Base Bid Amount Add Alternate Bid Engineer's Estimate $3,098,434.00 $896,806.00 S.M. Hentges & Son, Inc $2,036,000.00 $573,000.00 On Track Construction, LLC $2,390,390.00 $727,027.00 Mainline Construction, Inc.$2,597,465.50 $685,881.50 Northern Lines Construction, Inc.$3,259,649.00 $864,823.00 Keller Excavating $3,128,672.10 $999,721.60 Veit & Company, Inc.$3,263,190.00 $916,970.00 Gehrke Inc.$3,487,134.50 $917,576.50 Rognes Corp $5,139,828.00 $855,199.00 After plans were developed, staff had a conversation with the owner of Bradshaw Farms, which is a major landowner along 265th Street. This owner indicated that in the near term he was not looking to develop his property. The add alternate to extend sanitary sewer along 265th Street therefore does not provide any potential to open additional developable land at this time. Staff believes it is in the City's best interest to forego the add alternate, and only proceed with the base bid. If property along 265th Street becomes a prospect for development in the future, the sanitary sewer extension can be considered at that time. Revenue and expenses associated with the project are estimated as follows: Funding Source Available Revenue Estimated Expenses ARPA $3,381,981 Construction (Base Bid) $2,036,000 Engineering/Administration 305,000 Total $3,381,981 $2,341,000 153 ALTERNATIVES: 1. The City Council can approve the following: a. Accept the report of bids for the 2023/24 Ames Plan 2040 Sanitary Sewer Utility Infrastructure (265th Street Extension) project. b. Approve the final plans and specifications for this project. c. Award base bid for the 2023/24 Ames Plan 2040 Sanitary Sewer Utility Infrastructure (265th Street Extension) project to S.M. Hentges & Sons, Inc of Jordan, Minnesota, for the base bid amount of $2,036,000. 2. Award the contract to one of the other bidders. 3. Do not proceed with this project. CITY MANAGER'S RECOMMENDED ACTION: By approving the final plans and specifications and awarding the contract, this project will extend public sanitary sewer infrastructure into priority tiers shown in Ames Plan 2040. It allows for a substantial amount of the growth area to be developed and sets up the system for future extension. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): Ames 2040 Plan Overview.pdf 154 0 HORIZ. 500500 1000 15 5 ITEM #:37 DATE:12-10-24 DEPT:P&R SUBJECT:CARR PARK AGILITY COURSE PROJECT COUNCIL ACTION FORM BACKGROUND: As part of the City's Capital Improvement Plan (CIP), Parks and Recreation replaces several pieces of playground equipment each year. Staff has been working to diversify the types of equipment to be installed in the parks in order to provide a variety of offerings. In October 2021, City Council approved the placement of agility course equipment in Carr Park, 1704 Meadowlane Avenue. An agility course consists of multiple pieces of equipment that allows individuals (youth and adult) to utilize their upper and lower body strength to complete multiple activities, which may include cargo nets, overhead ladders, balance beams, ledge hangers, spider walks, and others. The overall project consists of three main components: 1) Sitework (e.g., grading, drainage, site utilities, play surfacing, and concrete), 2) Agility Course equipment, and 3) a small Shelter. S ite amenities, including the water fountain, bike rack, grill, and benches, will be procured and installed by staff separately from these main bid packages. Additionally, City staff will be completing the removal of the mid-block pedestrian crossing and replacing that section with curb and gutter. SITEWORK: The Council approved plans and specifications for the project at its October 22, 2024, meeting. Bid specifications included all drainage, grading, site utilities, play surfacing, and concrete for the project. On November 27, 2024, bids were received for the project as follows: BIDDER BID AMOUNT Caliber Concrete LLC, Adair, IA $443,800 HPC LLC, Ames, IA $445,000 GTG Construction LLC, Des Moines, IA $448,000 Concrete Professionals, Altoona, IA $464,950 Edge Commercial, Grimes, IA $479,800 The bid from Caliber Concrete LLC, Adair, Iowa, in the amount of $443,800 is the low bid and is acceptable. AGILITY COURSE EQUIPMENT: This past summer, staff solicited written proposals from qualified playground equipment manufacturer's and/or their designated representatives to supply, deliver, and install agility course equipment. The proposed equipment had to fit within the Carr Park site and was not to exceed a cost of $160,000. This process is similar to what is used for procuring playground equipment within the park system. Staff reviewed the proposals using the criteria listed below: 156 Safety of equipment Site compatibility Promotes whole body fitness and agility Assists in physical and cognitive development Cost vs. value of components Neighborhood/community input Unique features Longevity Replacement parts availability and ease of repair Aligns with the City's vision for the project Creates positive lasting impressions so people want to return Staff reviewed three proposals from qualified equipment manufacturers/vendors shown below: Outdoor Recreation Products, Gretna, Nebraska Boland Recreation, Marshalltown, Iowa Cunningham Recreation, Charlotte, North Carolina All three proposals included a cost of $160,000 for the equipment, freight, and installation. Staff reviewed the three proposals and determined the equipment proposed by Outdoor Recreation Products, Gretna, Nebraska, best met the evaluation criteria. Since there has been a delay in awarding a contract for the equipment, the cost of the equipment has increased by five percent, thus making the total cost for the agility course equipment and installation $166,570. SHELTER: A small shelter was included as part of the design for the project that will be erected by staff. Specifications were developed by staff and bids were solicited in late October. Staff received four bids for the shelter and they are listed below: BIDDER BID AMOUNT Premium Park Products, Minneapolis, Minnesota $24,535* Boland Recreation, Marshalltown, Iowa $25,250 Ross and Barr, Warren, Michigan $25,400 Crouch Recreation, Elkhorn, Nebraska $28,985 *The bid from Premium Park Products did not meet specifications Premium Park Products, Minneapolis, Minnesota, provided the lowest bid for the shelter, however the specified tongue and groove pine underlayment was not included as part of the bid, which makes the bid unacceptable. The next lowest bid was Boland Recreation, Marshalltown, Iowa, and its bid met the specifications for the shelter. PROJECT COST AND FUNDING: The City contracted with Snyder and Associates, Ankeny, Iowa, to develop plans and specifications and a cost opinion for the project. The Engineer's estimated costs are outlined in the table below: 157 PROJECT COMPONENT COST OPINION Construction Estimate $ 642,707 Engineering and Design $ 16,650 Contingency 10%$ 64,271 Engineer's Total Project Cost Estimate $ 723,628 Factoring in all project components and bid costs, the total project cost is outlined in the table below. PROJECT COMPONENT ESTIMATED COST Construction: Agility Course Drainage, Concrete, Surfacing, etc.$ 443,800 Agility Course Equipment and Installation $ 166,570 Shelter $ 25,250 City of Ames Owner Costs (demolition, site amenities, site restoration, etc.)$ 32,800 Construction Subtotal $ 668,420 Engineering and Design $ 16,650 Contingency (10% of Caliber Construction Bid)$ 44,380 TOTAL PROJECT COST $ 729,450 Originally, City Council allocated $345,760 for the agility course and $393,363 for a shelter/restroom to be constructed at the park. However, on September 10, 2024, Council gave direction to staff to move forward with the project with a shelter but not a restroom. Total funding available for the project is $739,123, which is enough to cover the total project cost of $729,450. PUBLIC OUTREACH: Staff conducted three meetings with the neighborhood to present the project as well as listen to their feedback. Several concerns the neighbors raised were reviewed by staff and solutions were included as part of project specifications. At the final meeting, staff presented to approximately fifteen individuals, and they were all excited for the project and were thankful for including the neighborhood in the development of the project. ALTERNATIVES: 1. The City Council can approve the following: a. Accept the report of bids. b. Award a contract for the Carr Park Agility Course Project to Caliber Concrete, Adair, Iowa, in the amount of $443,800. c. Award a contract for the Carr Park Agility Course Equipment and Installation to Outdoor Recreation Products, Gretna, Nebraska, in the amount of $166,570. d. Award a contract for the Carr Park Agility Course Shelter to Boland Recreation, Marshalltown, Iowa, in the amount of $25,500. 2. Accept the report of bids for the Carr Park Agility Course Project, but do not award any contracts at this time. 158 3. Refer back to staff. CITY MANAGER'S RECOMMENDED ACTION: The agility course will provide a diverse type of equipment that is not offered anywhere else in the park system. The public is excited about the improvements that will be made to Carr Park including alleviating some of the concerns expressed by neighborhood residents. Caliber Concrete, LLC., Adair, Iowa, has completed many similar playground projects for Outdoor Recreation Products and also the Ames Community School District. Representatives from Snyder and Associates presented very positive feedback about Caliber Concrete's ability to successfully complete this project. The bidders for the agility course equipment and the shelter have also presented proposals for the equipment that meets the needs of the City and will contribute to a unique amenity in the community. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative 1a-d, as described above. 159 ITEM #:38 DATE:12-10-24 DEPT:P&R SUBJECT:MINI-PITCH COURT AT LLOYD KURTZ PARK COUNCIL ACTION FORM BACKGROUND: City Council has directed staff to construct one Mini-Pitch Soccer Court at Lloyd Kurtz Park (3710 Hyde Ave.). This mini-pitch project is classified as a public improvement due to the anticipated dollar amount of the project and required engineered stamped drawings and review from the City's Development Review Committee (DRC). A survey and plans and specifications were developed for the project by Clapsaddle-Garber Associates, Inc. (CGA). DRC reviewed drawings on August 7, 2024 and provided minor comments regarding the plans. At its September 24, 2024, City Council approved plans and specifications for the Mini-Pitch Court at Lloyd Kurtz Park (3710 Hyde Ave) and set October 23, 2024 as bid due date and November 12, 2024, as date of public hearing and award. The work to complete the project was divided into four separate bid packages, described in more detail below. BID RESULTS: On October 23, 2024, bids were received for Bid Package 1 (concrete and grading), Bid Package 3 (electrical), and Bid Package 4 (water services). Zero bids were received for Bid Package 2 (mini pitch modular system, Musco lighting, and acrylic surfacing). Council accepted bid reports at its November 12, 2024 meeting and directed staff to reissue Bid Package 2, setting December 4, 2024 as the bid due date and December 10, 2024 as the date of public hearing and award contracts for all Bid Packages (1-4). Bid Package 1: The base bid for Bid Package 1 includes concrete and grading for the mini-pitch pad with a sidewalk connection to the shared use path adjacent Bloomington Road. Add Alternate 1 is for adding a sidewalk from the mini-pitch court to the existing north shelter and pathway. Add Alternate 2 includes concrete for a new water drinking fountain to the south of the mini pitch. Add Alternate 3 is for installing a sidewalk from the mini-pitch to the Stonebrook Community Church existing parking lot. Bid Package #1 - Concrete and Grading Bidder Base Bid Amount Add Alternate 1 - Sidewalk to Shelter Add Alternate 2 - Drinking Fountain Concrete Add Alternate 3 - Sidewalk to Church Parking Lot Engineer's Estimate $121,746.00 $33,902.00 $ 456.00 $18,072.00 Caliber Concrete $149,213.12 $29,574.15 $3,675.00 $ 3,675.00 Woodruff Construction $205,700.00 $43,700.00 $ 500.00 $21,700.00 160 Bid Package 2: Bid Package #2 includes the modular system for the mini-pitch court (fencing, goals, benches, gates), Musco lighting, and acrylic surfacing. After reissuing this bid package, three bids were received. Bid Package #2 - Mini-Pitch System, Lights, and Acrylic Surfacing Bidder Bid Engineer's Estimate $150,000 Caliber Concrete $109,300 Turf Dogs, Inc.$123,875 American Fence Company $133.330 Bid Package 3: Bid Package 3 is for work to bring electrical wiring to the mini-pitch light system from Bloomington Road. Bid Option 1 is to integrate Musco lighting poles, light fixtures, and controls with a Musco mini- pitch modular system. Bid Option 2 is to integrate Musco lighting poles, light fixtures, and controls with a non-Musco mini-pitch modular system, as the enclosures and spacing for lighting may be different based on the modular system selected. Bid Package #3 - Electrical Bidder Option 1 - Musco Controls Option 2 - Non-Musco Controls Engineer's Estimate $16,000 $16,000 Van Maanen Electric Inc $ 7,610 $32,695 Klein Construction $ 7,648 $13,265 NAI Electrical Contractors $10,400 $14,122 Bid Package 4: Bid Package 4 includes water service to be pulled from Hyde Ave to the location of the proposed drinking fountain location on the south side of the mini-pitch court. There is the possibility of securing a grant for this cost, but funds have already been allocated for 2024. Information for grant funding in 2025 will be made available in late January, at which time staff can take steps to pursue this aspect of the project again. Staff is therefore recommending to reject this bid. Bid Package #4 - Water Service Bidder Bid Engineer's Estimate $12,570 Ames Trenching $11,080 PROJECT ALTERNATIVES AND COST TOTALS: After reviewing bids, staff has developed two alternative combinations of bids the Council could consider awarding. The components proposed for inclusion in each alternative by staff, along with the costs if awarded to the low bidders, are summarized below: 161 ALTERNATIVE 1 ALTERNATIVE 2 Bid Package 1 - Concrete and Grading Base Bid $ 149,213.12 $ 149,213.12 Sidewalk to Shelter --29,574.15 Drinking Fountain Concrete ---- Sidewalk to Church 3,675.00 3,675.00 Bid Package 2 - Mini Pitch System 109,300.00 109,300.00 Bid Package 3 - Electrical Option 1 - Musco Controls 7,610.00 7,610.00 Option 2 - non-Musco Controls ---- Bid Package 4 - Water Service ---- CONSTRUCTION SUBTOTAL $ 269,798.12 $ 299,372.27 Contingency (10%)$ 26,979.81 $ 29,937.23 Site Survey 1,800.00 1,800.00 Engineering 20,080.00 20,080.00 TOTAL OF SELECTED OPTIONS $ 318,657.93 $ 351,189.50 Both alternatives prepared by staff include the sidewalk from the mini pitch to the Stonebrook Church Parking Lot. This is included as the Parks and Recreation Commission and City Council have approved an agreement with Stonebrook Community Church to provide a connecting path from the existing church parking lot to the mini-pitch court. Through the agreement, Stonebrook Church allows park users to park in the church parking lot to avoid having to park along residential and high traffic streets surrounding the park. It is recommended to include this in the initial construction of the project due to this agreement and the cost effectiveness of the bid price. Neither of the alternatives includes Bid Package 4 for water service or Add Alternate 2 (concrete for the drinking fountain). Staff will receive more information regarding a grant in late January 2025 that can be pursued to cover the cost of concrete and drinking fountain installation. Alternative 2 contains the recommended awards from Alternative 1, plus the add alternate to install a sidewalk from the mini pitch to the park shelter, for an additional $29,574.15 (plus increased contingency). Completing the sidewalk from the mini pitch to the shelter and connecting to the trail on the north end of the park would provide improved accessibility to amenities throughout the park and was an expressed desire from the neighborhood during the public meeting in February 2024. Having this connection would make parking in the Stonebrook Church parking lot a more desirable option for park users as there would be an accessible route to the shelter, playground, and basketball court. FUNDING: Available funding for this project is $260,960, which results in a shortfall (shown below) for both Alternatives 1 and 2: Alternative Project Cost Available Funding Shortfall 1 $318,657.93 $260,960 $57,697.93 2 $351,189.50 $260,960 $90,229.50 162 Two options exist for covering this shortfall: 1) reallocate savings from the Community Center Gymnasium Flooring Project ($116,103 available), or 2) use a portion of the available balance in the Park Development Fund ($546,469 available). PARKS AND RECREATION COMMISSION COMMENTS: Staff provided the Parks and Recreation Commission an update on the mini-pitch project at its last meeting on November 21, 2024. Comments expressed by the Commission included recognizing 1) there was a lot of enthusiasm from the community at the public meeting held in February for the project, and 2) there was an interest from organizations to rent the mini-pitch courts, which could bring additional funding to support the Parks and Recreation operational budget. Staff also mentioned that additional soccer leagues would be created, which would also be additional revenue from registration fees. Overall, the Commission is in favor of the project being completed and desires to have new and different amenities within park the park system beyond play structures. The Park Commission made a motion to recommend that the City Council move forward with the mini-pitch project. The motion was approved unanimously. ALTERNATIVES: 1. The City Council can approve the following: a. Accept the report of bids. b. Approve final plans and specifications for Bid Package 1 – Concrete & Grading and award a contract to Caliber Concrete LLC, of Adair, IA, for the base bid, Add Alternate 1, and Add Alternate 3 in the amount of $182,462.27. c. Approve final plans and specifications for Bid Package 2 - Mini-Pitch System, Lights, and Acrylic Surfacing and award a contract to Caliber Concrete LLC, of Adair, IA, in the amount of $109,300. d. Approve final plans and specifications for Bid Package 3 – Electrical and award a contract to Van Maanen Electric Inc, of Newton, IA, for Bid Option 1 in the amount of $7,610. e. Reject the bid for Bid Package 4 – Water Service. f. Approve reallocation of Capital Improvement Project (CIP) savings for the Community Center Gym Flooring Project in the amount of $90,230. 2. The City Council can approve the following: a. Accept the report of bids. b. Approve final plans and specifications for Bid Package 1 – Concrete & Grading and award a contract to Caliber Concrete LLC, of Adair, IA, for the base bid and Add Alternate 3 only in the amount of $152,888.12. c. Approve final plans and specifications for Bid Package 2 - Mini-Pitch System, Lights, and Acrylic Surfacing and award a contract to Caliber Concrete LLC, of Adair, IA, in the amount of $109,300. d. Approve final plans and specifications for Bid Package 3 – Electrical and award a contract to Van Maanen Electric Inc, of Newton, IA, for Bid Option 1 in the amount of $7,610. e. Reject the bid for Bid Package 4 – Water Service. f. Approve reallocation of Capital Improvement Project (CIP) savings for the Community Center Gym Flooring Project in the amount of $57,698. 3. Reject all bids and do not continue with the Mini Pitch Project. 163 4. Refer back to staff with direction. CITY MANAGER'S RECOMMENDED ACTION: The City desires to offer diverse recreational opportunities throughout the community. The addition of a Mini-pitch Court at Lloyd Kurtz Park will be a new, unique amenity within the park system. Feedback from the public meeting and the Parks and Recreation Commission indicates a community desire for adding a mini-pitch court within the park system. Although the final cost of the project is higher than originally anticipated, both Alternatives 1 and 2 are less than the Engineer's Cost Opinion. Savings from other capital projects would allow City Council to move forward with this project. The available savings also present the opportunity to incorporate the add alternates to support the agreement between the City and Stonebrook Community Church by providing an accessible sidewalk from the church parking lot to the mini pitch and incorporate community input to include an accessible sidewalk from the mini pitch to the existing park shelter and trail on the north end of the park. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. 164 ITEM #:39 DATE:12-10-24 DEPT:PW SUBJECT:VACATION OF EASEMENTS LOCATED AT ASPEN RIDGE SUBDIVISION, 2ND ADDITION AND GRAND ASPEN RIDGE SUBDIVISION, 2ND ADDITION COUNCIL ACTION FORM BACKGROUND: As reported to City Council on November 26, 2024, the owner of Aspen Ridge Subdivision, 2nd Addition and Grand Aspen Ridge Subdivision, 2nd Addition has requested that the City vacate the following existing easements: 5-foot Public Utility Easement located at Part of Parcel C of Lot 1 and 5-Foot Public Utility Easement located at Part of Lot 2, Aspen Ridge Subdivision, 2nd Addition. 20-foot Public Utility Easement located at Part of Parcel A of Lots 1, 3 and Outlot C, Aspen Ridge Subdivision, 2nd Addition and Part of Outlot C, Grand Aspen Subdivision, 2nd Addition. Public Utility Easement located at Part of Parcel C of Lot 1, Aspen Ridge Subdivision, 2nd Addition Sanitary Sewer Easement located at Part of Lot 2, Part of Parcel C of Lot 1, and Part of Parcel A of Lots 1, 3, and Outlot C, Aspen Ridge Subdivision, 2nd Addition and Part of Outlot C of Grand Aspen Subdivision. Slope Easement located at Part of Parcel C of Lot 1, & Part of Lot 2, Aspen Ridge Subdivision, 2nd Addition. West Line Access Point Restriction located at Part of Parcel C of Lot 1 and Lot 2, Aspen Ridge Subdivision, 2nd Addition. 10-foot Drainage easement located at Part of Parcel B of Lot 3 of Aspen Ridge Subdivision, 2nd Addition. 10-foot Public Utility Easement located at Part of Parcel C of Lot 1 & Part of Lot 2 of Aspen Ridge Subdivision, 2nd Addition. These existing easements currently hinder development on the newly platted Parcel D that combines Parcel C of Lot 1 and Lot 2. The owner will replace them with the following easements as part of the site development: 10-foot Public Utility Easement located at Part of Parcel D of Aspen Ridge Subdivision, 2nd Addition. 50-foot Utility and Access Easement located at Part of Parcel A of Lots 1, 3, and Outlot C of Aspen Ridge Subdivision, 2nd Addition, and Part of Parcel C, Grand Aspen 2nd Addition. 50-foot Utility and Access Easement located at Part of Parcel B of Lot 3, Aspen Ridge Subdivision, 2nd Addition. Based on the proposed replacement easements, staff agrees that the existing easements can be vacated to facilitate development. 165 ALTERNATIVES: 1. Approve the vacation of the existing following easements. 5-foot Public Utility Easement located at Part of Parcel C of Lot 1 and 5-Foot Public Utility Easement located at Part of Lot 2, Aspen Ridge Subdivision, 2nd Addition. 20-foot Public Utility Easement located at Part of Parcel A of Lots 1, 3 and Outlot C, Aspen Ridge Subdivision, 2nd Addition and Part of Outlot C, Grand Aspen Subdivision, 2nd Addition. Public Utility Easement located at Part of Parcel C of Lot 1, Aspen Ridge Subdivision, 2nd Addition Sanitary Sewer Easement located at Part of Lot 2, Part of Parcel C of Lot 1, and Part of Parcel A of Lots 1, 3, and Outlot C, Aspen Ridge Subdivision, 2nd Addition and Part of Outlot C of Grand Aspen Subdivision. Slope Easement located at Part of Parcel C of Lot 1, & Part of Lot 2, Aspen Ridge Subdivision, 2nd Addition. West Line Access Point Restriction located at Part of Parcel C of Lot 1 and Lot 2, Aspen Ridge Subdivision, 2nd Addition. 10-foot Drainage easement located at Part of Parcel B of Lot 3 of Aspen Ridge Subdivision, 2nd Addition. 10-foot Public Utility Easement located at Part of Parcel C of Lot 1 & Part of Lot 2 of Aspen Ridge Subdivision, 2nd Addition. 50-foot Shared Access and Public Utility Easement located at Part of Parcel B of Lot 3, Aspen Ridge Subdivision, 2nd Addition. 2. Retain the existing easements and do not take action to vacate. 3. Refer this item back to City staff for additional information. CITY MANAGER'S RECOMMENDED ACTION: These existing easements currently hinder development on Parcel D. The new proposed easements will accommodate any existing utilities and the proposed development. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted above. ATTACHMENT(S): VACATION OF EASEMENT EXHIBITS.pdf Kwik_Star_Layout.pdf DEVELOPMENT_SITE.pdf PROPOSED_EASEMENT_EXHIBITS.pdf 166 167 168 169 170 171 LOT 2 0911350070 623 S. 16TH STREET PARCEL 'C' 0911350065 1420 S. GRAND AVENUE S. 16TH STREET (VARIABLE PUBLIC R.O.W.) S. G R A N D A V E N U E (V A R I A B L E P U B L I C R . O . W . ) PAR T O F L O T 1 O F A S P E N RID G E , 2 N D A D D I T I O N PAR T O F O U T L O T ' B ' , ASP E N R I D G E PAR C E L ' B ' O F L O T 3 O F ASP E N R I D G E , 2 N D ADD I T I O N PR I V A T E D R I V E WEST LINE ACCESS POINT RESTRICTION TO BE VACATED #04-00011 © Bo l t o n & M e n k , I n c . 20 2 4 , A l l R i g h t s R e s e r v e d H:\KWIKT2_PR\24X135200000\CAD\C3D\FIGR-135200-VACATED ACCESS POINT-JJL.DWG 11/22/2024 7:30 AM AMES, IOWA PART OF PARCEL 'C' AND LOT 2, ASPEN RIDGE SUBDIVISION, 2ND ADDITION VACATION OF ACCESS RESTRICTION EXHIBIT 11/20/2024 JOB NUMBER: 24X.135200 LEGAL DESCRIPTION: INST. #04-00011 RESTRICTS ACCESS TO THE WEST. WE ARE VACATED THIS RESTRICTION. FOR RECORDER USE ONLY INDEX LEGEND LOCATION PARCEL 'D', ASPEN RIDGE SUBDIVISION, 2ND ADDITION, CITY OF AMES, STORY COUNTY, IOWA REQUESTOR:KWIK TRIP, INC. PROPRIETOR:RANDALL CORPORATION SURVEYOR:EUGENE R. DREYER P.L.S. #17535 SURVEYOR COMPANY:BOLTON & MENK, INC. RETURN TO:EUGENE R. DREYER, BOLTON & MENK, INC. 1519 BALTIMORE DR, AMES, IA 50010 (515)-233-6100 BEARINGS SHOWN ARE GRID, IOWA REGIONAL COORDINATE SYSTEM ZONE #8. SHEET OF 1 11519 BALTIMORE DRIVE AMES, IA 50010 (515) 233-6100 R R MY LICENSE RENEWAL DATE IS PAGES OR SHEETS COVERED BY THIS SEAL: LICENSE NUMBER DATE: IOWA I hereby certify that this land surveying document was prepared by me and the related field work was performed by me or under my direct personal supervision and that I am a duly licensed Land Surveyor under the laws of the State of Iowa LICENSED PROFESSIONAL LAND SURVEYOR Eugene R. Dreyer L.S. Eugene R. Dreyer #17535 THIS SHEET 17535 12/31/2024 11/20/2024 LEGEND: FOUND 1/2" REBAR WITH YELLOW PLASTIC CAP #17535 (UNLESS OTHERWISE NOTED) FEETSCALE 0 50 100 HORZ. VACATION OF ACCESS RESTRICTION EXHIBIT PART OF PARCEL 'D', ASPEN RIDGE 2ND ADDITION, CITY OF AMES, STORY COUNTY, IOWA 172 173 174 175 EXISTING 50' SHARED ACCESS & PUBLIC UTILITY EASEMENT INST. #2014-00007717 EXISTING 10' DRAINAGE EASEMENT INST. #2014-00007717 EXISTING 10' P.U.E. INST. #2014-00007717 LOT 2 0911350070 623 S. 16TH STREET PARCEL 'C' 0911350065 1420 S. GRAND AVENUE SUBJECT PARCEL2.597 ACRES 113140 SQ FT LATITUDE: LONGTITUDE: PAR T O F L O T 1 O F ASP E N R I D G E , 2 N D ADD I T I O N PAR T O F OUT L O T ' B ' , ASP E N R I D G E F F F F EXISTING 10' SANITARY SEWER EASEMENT INST. #03-25415 NE CORNER PARCEL 'C' ASPEN RIDGE, 2ND ADDITION NW CORNER PARCEL 'C' ASPEN RIDGE, 2ND ADDITION SW CORNER PARCEL 'C' ASPEN RIDGE, 2ND ADDITION SE CORNER LOT 2 ASPEN RIDGE, 2ND ADDITION EXISTING 10' P.U.E. INST. #03-25415 INST. #2014-00007717 SE CORNER SEC. 10-83-24 (N11°51'05"W) (30.68')NGS REFERENCE MONUMENT SW 42 10' 10' 10' ZONE AE ZONE X OUT L O T ' A ' , G R A N D ASP E N S U B D I V I S I O N SLOPE EASEMENT INST #03-25416 ACCESS POINT INST #04-00011 52' 52' 25' 29' 29' 57' 44' RESTRICTED ACCESS INST #04-00011 ACQUISITION INST. #2011-00011622 EXISTING 10' P.U.E. INST. #03-25415 INST. #2014-00007717 EXISTING 10' P.U.E. INST. #2014-00007717 EXISTING 10' P.U.E. INST. #2014-00007715 EXISTING 10' P.U.E. INST. #2014-00007717 LOT 3 O F A S P E N RID G E , 2 N D ADD I T I O N NORTH LINE OF LOT 1 ASPEN RIDGE, 2ND ADDITION NORTH LINE OF LOT 3 ASPEN RIDGE, 2ND ADDITION 50' EASE. 50' EASE. NW CORNER LOT 1 ASPEN RIDGE, 2ND ADDITION NE CORNER LOT 1 ASPEN RIDGE, 2ND ADDITION 6' 4' EXISTING 20' INGRESS/EGRESS EASEMENT INST. #2003-25229 EXISTING 20' INGRESS/EGRESS EASEMENT INST. #2003-25229 EXISTING 25' ACCESS EASE. INST. #2024-01646 EASEMENT OVERLAP IN EXCEPTIONS #11 & #20 WATER LINE STUB IS BASED ON GIS MAPS (NOT SURVEY GRADE) SINGLE-PHASE SECONDARY UNDERGROUND. BASED ON CITY OF AMES ELECTRIC MAP (NOT SURVEY GRADE) CB R=888.14 15" PLASTIC (W)885.85I=I=I=I=I=I= D MH STRM R=889.45 24" PLASTIC (E) 15" PLASTIC (S) 885.49I= 885.86I=I=I=I=I= CB R=896.56 15" PLASTIC (N) 15" PLASTIC (S) I= I=I=I=I=I= CB R=899.07 15" PLASTIC (W)894.97I=I=I=I=I=I= D MH STRM R=899.74 12" PLASTIC (S) 15" PLASTIC (N) 6" PLASTIC (E) 894.99I= 894.93I= I=I=I=I= D MH STRM R=900.39 12" PLASTIC (N)896.63I=I=I=I=I=I= CB R=899.54I=I=I=I=I=I= D MH STRM R=897.50 10" CMP (W) 12" RCP (S) 894.55I= 894.42I=I=I=I=I= H D MH STRM R=892.47 10" CMP (N) 10" CMP (S) 15" RCP (W) I= 889.55I= I=I=I=I= C S MH SSWR R=888.52 54" PVC (E) 54" PVC (W) 4" CLAY (N) 877.06I= 877.10I= I=881.92I=I=I= D MH STRM R=892.34 10" CMP (N) 15" RCP (E) 4" PLASTIC (W) 15" RCP (S) 889.16I= 889.23I= I= I=I=I= H D MH STRM R=897.36 LOCKED LIDI=I=I=I=I=I= S MH SSWR R=898.25 12" CLAY (E) 12" CLAY (W) 15" CLAY (S) 890.81I= 890.79I= I=890.91I=I=I= D MH STRM R=897.20 15" RCP (S) 4" PLASTIC (W) 12" RCP (N) 4" PLASTIC (E) 893.39I= 893.71I= I=894.18 I=893.57I=I= >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >>>> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >>>> >> >> >> >> >>>>>>>>>>>>>>>>>> >>>>>>>>>>>>>> > > >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> >> >> >> > > > > > > > >llll l l lllllll l l l l l l l l l l l l l l l l l l >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> > > l l l l l l l l l l ll l l l l l l l l l l l l lllllll l l l l l l l l l l l l >>>>>>>>>>>>>>>>>> >> >> >> >> >> >> >> >> >> >> >> >> >> >>>>>> l l l l l 12 " S T O R M 8" WATER MAIN 8" WATER MAIN 8" W A T E R M A I N 8" W A T E R M A I N 8" WATER MAIN 8" WATER MAIN 12" WATER MAIN 12" WATER MAIN 6" W A T E R S E R V I C E 8" SANITARY8" SANITARY 8" S A N I T A R Y 10" SANITARY 8" SA N I T A R Y S E R V I C E 15 " S T O R M 15" STO R M 15 " S T O R M 24" STORM 15" STORM 54" SANITARY 54" SANITARY 4" S A N I T A R Y S E R V I C E WA T E R S E R V I C E 18" STORM 6" S T O R M S U B D R A I N 6" S T O R M S U B D R A I N 15" STORM 15 " S T O R M 4" STORM SUBDRAIN 4" STORM SUBDRAIN 12" STORM15" STORM 12 " S T O R M OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE l E E E E E G G G G G G G G G G G G G G G G S. 16TH STREET (VARIABLE PUBLIC R.O.W.) S. G R A N D A V E N U E (V A R I A B L E P U B L I C R . O . W . ) PRIVATE DRIVE PR I V A T E D R I V E DRIVEWA Y DRIVEWAY D D D D H D C S D H D S D W.P. NO PARKING HC ACCESSIBLE ZONE NO PA R K I N G HC AC C E S S I B L E ZO N E NO PARKING LOADING ZONE CAR WASH ca r w a s h s t a c k i n g 15 ' P E R I M E T E R P O T E N T I A L O V E R D I G - C L A S S A & B S O I L S 25 ' P E R I M E T E R P O T E N T I A L O V E R D I G - C L A S S C S O I L PUBLIC SIDEWALK EASEMENT PUBLIC SIDEWALK EASEMENT CONVENIENCE STORE FFE = 898.0 CAR WASH FFE=897.33 //////////////////////////////////////////////////// DRY STORWATER POND WITH LINER TO 100YR HWL SEE DETAIL 11C501 POND BOTTO = 886.50 100YR HWL = 890.33 DI S C PA D XF M R PA D 104 LF 6" PVC @ 1.0% (48" BRY OR INSLATE PIPE) 17 LF 6" PVC @ 1.8% (48" BRY OR INSLATE PIPE) 11 LF 6" PVC @ 1.0% (48" BRY OR INSLATE PIPE) 33 LF 6" PVC @ 1.0% (48" BRY OR INSLATE PIPE) 72 LF 6" PVC @ 1.0% (48" BRY OR INSLATE PIPE) 28 LF 8" PVC @ 1.0% (48" BRY OR INSLATE PIPE) 13 LF 4" PVC @ 1.0% (TYP.) (48" BRY OR INSLATE PIPE) 20 LF 6" PVC @ 1.0% (48" BRY OR INSLATE PIPE)20 LF 4" PVC @ 1.0% (48" BRY OR INSLATE PIPE) 50 LF 8" PVC @ 1.0% (48" BRY OR INSLATE PIPE) 20 LF 6" PVC @ 1.0% (48" BRY OR INSLATE PIPE) 25 LF 4" PVC @ 1.0% (48" BRY OR INSLATE PIPE) 69 LF 10" PVC @ 2.0% (48" BRY OR INSLATE PIPE) CO INV. 890.25 ROOF DRAIN INV. @ BLDG = 891.70 25 LF 6" PVC @ 1.0% (48" BRY OR INSLATE PIPE) 6 LF 6" PVC @ 1.0% (48" BRY OR INSLATE PIPE) ROOF DRAIN INV. @ BLDG = 890.83 CO INV. 891.40 20LF 8" PVC @ 1.8% (48" BRY OR INSLATE PIPE) 81 LF 8" PVC @ 1.0% (48" BRY OR INSLATE PIPE) 18 LF 15" H.D.P.E. @ 4.89% 130 LF 24" H.D.P.E. @ 0.3% 83 LF 18" H.D.P.E. @ 0.3% 85 LF 15" H.D.P.E. @ 0.42% CONNECT TO EX. 15" ST. S. @ INV. ELEV. = 886.2± 108 LF 18" H.D.P.E. @ 0.3% 29 LF 24" H.D.P.E. @ 0.3% 86 LF 24" H.D.P.E. @ 0.3% EOF 890.50 18 LF 15" H.D.P.E. @ 0.86% 17 LF 15" H.D.P.E. @ 0.86% 62 LF 18" H.D.P.E. @ 0.3% NEW CB8 RI 895.86 NEW CB7 RI 895.30 NEW CB6 RI 895.80 NEW CB5 RI 896.20 NEW CB9 RI 894.38 NEW CB2 RI 893.00 NEW APRON12 INV. 888.48 TRENCH DRAIN RI 897.00 EX. 15" STB NEW H3 RI 895.75 INV. 890.36 INV. 890.00INV. 889.80 INV. 889.47 INV. 888.57 SEE DETAIL INV. 893.00 INV. 895.25± INV. 888.83 INV. 888.88 SEE DETAIL NEW APRON10 INV. 888.00 NEW OTLET STRCTRE1 SEE DETAIL SHEET C301 NEW APRON11 INV. 886.50 NEW CB4 RI 894.60 INV. 889.22 C300 ST O R M S E W E R P L A N Know what's below. before you dig.Call R NORTH 30 015 30 60 DRAWN BY SCALE PRO. NO. A 608 781860 PH 608 781888 LACROSSE, WI 60107 166 OA STREET PO O 107 WI TRIP, I DATE SHEET DESCRIPTIONDATENO. 241768 SEPTEBER 18 2024 GRAPHIC AM E S , I O W A CO N V E N I E N C E S T O R E 1 7 6 8 WI T R I P P N . B . GR A N D A V E N U E & 1 6 T H S T R E E T INTERNAL REVIEW091824 SUNDE ENGINEERING, PLLC. 10830 NESBITT AVENUE SOUTH BLOOMINGTON, MINNESOTA 55437 (952) 881-3344 TELEPHONE (952) 881-1913 FAX www.sundecivil.com Sunde Engineering, PLLC. W SBITTAL100124 RESBITTAL100724 17 6 1400 623 1420 601 629 603 1505 1503 509511 1506 1516 15181517 1515 503 1510 1504 427431433505 401 615 1517 1513 1407 M© City of Ames, Iowa makes no warranties, expressed or implied, including without limitation, any warranties of merchantability or fitness for a particular purpose. In no event shall the City of Ames be liable for lost profits or any consequential or incidental damages caused by the use of this map. 1:2,257 ArcGIS Web Map LOT 1 LOT 2 177 LOT 2 0911350070 623 S. 16TH STREET PARCEL 'C' 0911350065 1420 S. GRAND AVENUE S. 16TH STREET (VARIABLE PUBLIC R.O.W.) S. G R A N D A V E N U E (V A R I A B L E P U B L I C R . O . W . ) PARCEL 'D' 2.597 ACRES 113140 SQ FT PAR T O F L O T 1 O F A S P E N RID G E , 2 N D A D D I T I O N PAR T O F O U T L O T ' B ' , ASP E N R I D G E PR I V A T E D R I V E LOT 3 O F A S P E N R I D G E , 2ND A D D I T I O N N 00°28'52" W 10.00' N 89°51'21" W 267.39' N 53°57'15" W 35.58' N 12°07'47" W 26.01' N 0 0 ° 4 1 ' 0 9 " W 3 3 8 . 9 2 ' S 89°42'42" W 10.00' S 0 0 ° 4 1 ' 0 8 " E 3 3 9 . 9 9 ' S 12°07'47" E 30.84' S 53°57'15" E 42.64' S 89°51'21" E 270.73' © Bo l t o n & M e n k , I n c . 20 2 4 , A l l R i g h t s R e s e r v e d H:\KWIKT2_PR\24X135200000\CAD\C3D\FIGR-135200-EASEMENT EXHIBITS-JJL.DWG 11/20/2024 4:44 PM AMES, IOWA PART OF PARCEL 'D' OF ASPEN RIDGE SUBDIVISION, 2ND ADDITION PUBLIC UTILITY EASEMENT EASEMENT EXHIBIT 11/20/2024 JOB NUMBER: 24X.135200 LEGAL DESCRIPTION: THAT PART OF PARCEL 'D' OF ASPEN RIDGE SUBDIVISION 2ND ADDITION IN THE CITY OF AMES, STORY COUNTY, IOWA, AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: THE SOUTH 10.00 FEET, THE SOUTHWEST 10.00 FEET AND THE WEST 10.00 FEET OF SAID PARCEL 'D' OF SAID ASPEN RIDGE SUBDIVISION, 2ND ADDITION. EASEMENT CONTAINS 0.16 ACRES AND IS SUBJECT TO ALL EASEMENTS OF RECORD. FOR RECORDER USE ONLY INDEX LEGEND LOCATION PARCEL 'C' & LOT 2, ASPEN RIDGE SUBDIVISION, 2ND ADDITION, CITY OF AMES, STORY COUNTY, IOWA REQUESTOR:KWIK TRIP, INC. PROPRIETOR:RANDALL CORPORATION SURVEYOR:EUGENE R. DREYER P.L.S. #17535 SURVEYOR COMPANY:BOLTON & MENK, INC. RETURN TO:EUGENE R. DREYER, BOLTON & MENK, INC. 1519 BALTIMORE DR, AMES, IA 50010 (515)-233-6100 BEARINGS SHOWN ARE GRID, IOWA REGIONAL COORDINATE SYSTEM ZONE #8. SHEET OF 1 1 PUBLIC UTILITY EASEMENT EXHIBIT PART OF PARCEL 'D' ASPEN RIDGE SUBDIVISION 2ND ADDITION, CITY OF AMES, STORY COUNTY, IOWA 1519 BALTIMORE DRIVE AMES, IA 50010 (515) 233-6100 R R MY LICENSE RENEWAL DATE IS PAGES OR SHEETS COVERED BY THIS SEAL: LICENSE NUMBER DATE: IOWA I hereby certify that this land surveying document was prepared by me and the related field work was performed by me or under my direct personal supervision and that I am a duly licensed Land Surveyor under the laws of the State of Iowa LICENSED PROFESSIONAL LAND SURVEYOR Eugene R. Dreyer L.S. Eugene R. Dreyer #17535 THIS SHEET 17535 12/31/2024 11/20/2024 LEGEND: FOUND 1/2" REBAR WITH YELLOW PLASTIC CAP #17535 (UNLESS OTHERWISE NOTED) FEETSCALE 0 50 100 HORZ. 178 LOT 2 0911350070 623 S. 16TH STREET PARCEL 'C' 0911350065 1420 S. GRAND AVENUE S. 16TH STREET (VARIABLE PUBLIC R.O.W.) S. G R A N D A V E N U E (V A R I A B L E P U B L I C R . O . W . ) PARCEL 'D' 2.597 ACRES 113140 SQ FT PAR T O F L O T 1 O F A S P E N RID G E , 2 N D A D D I T I O N PAR T O F O U T L O T ' B ' , ASP E N R I D G E PR I V A T E D R I V E LOT 3 O F A S P E N R I D G E , 2ND A D D I T I O N N 00°41'57" W 25.00' S 00°41'57" E 25.00' S 89°42'18" W 287.00' N 00°41'57" W 25.00' N 89°42'18" E 287.00'S 00°41'57" E 25.00' S 89°42'18" W 287.00' © Bo l t o n & M e n k , I n c . 20 2 4 , A l l R i g h t s R e s e r v e d H:\KWIKT2_PR\24X135200000\CAD\C3D\FIGR-135200-EASEMENT EXHIBITS-JJL.DWG 11/20/2024 4:44 PM AMES, IOWA PART OF PARCEL 'A' ASPEN RIDGE, 2ND ADDITION AND PART OF PARCEL 'C' GRAND ASPEN SECOND ADDITION UTILITY & ACCESS EASEMENT EXHIBIT 11/20/2024 JOB NUMBER: 24X.135200 LEGAL DESCRIPTION: A PART OF PARCEL 'A' OF ASPEN RIDGE SUBDIVISION 2ND ADDITION IN THE CITY OF AMES, STORY COUNTY, IOWA, AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: THE NORTH 25.00 FEET OF THE WEST 287.00 FEET OF SAID PARCEL 'A'. EASEMENT CONTAINS 0.17 ACRES AND IS SUBJECT TO ALL EASEMENTS OF RECORD. FOR RECORDER USE ONLY INDEX LEGEND LOCATION PARCEL 'A', ASPEN RIDGE, 2ND ADDITION AND PARCEL 'C' GRAND ASPEN, 2ND ADDITION, CITY OF AMES, STORY COUNTY, IOWA REQUESTOR:KWIK TRIP, INC. PROPRIETOR:RANDALL CORPORATION SURVEYOR:EUGENE R. DREYER P.L.S. #17535 SURVEYOR COMPANY:BOLTON & MENK, INC. RETURN TO:EUGENE R. DREYER, BOLTON & MENK, INC. 1519 BALTIMORE DR, AMES, IA 50010 (515)-233-6100 BEARINGS SHOWN ARE GRID, IOWA REGIONAL COORDINATE SYSTEM ZONE #8. SHEET OF 1 11519 BALTIMORE DRIVE AMES, IA 50010 (515) 233-6100 R R MY LICENSE RENEWAL DATE IS PAGES OR SHEETS COVERED BY THIS SEAL: LICENSE NUMBER DATE: IOWA I hereby certify that this land surveying document was prepared by me and the related field work was performed by me or under my direct personal supervision and that I am a duly licensed Land Surveyor under the laws of the State of Iowa LICENSED PROFESSIONAL LAND SURVEYOR Eugene R. Dreyer L.S. Eugene R. Dreyer #17535 THIS SHEET 17535 12/31/2024 11/20/2024 LEGEND: FOUND 1/2" REBAR WITH YELLOW PLASTIC CAP #17535 (UNLESS OTHERWISE NOTED) FEETSCALE 0 50 100 HORZ. UTILITY & ACCESS EASEMENT EXHIBIT PART OF PARCEL 'A' ASPEN RIDGE 2ND ADDITION AND PART OF OUTLOT 'C' GRAND ASPEN 2ND ADDITION, CITY OF AMES, STORY COUNTY, IOWA LEGAL DESCRIPTION: A PART OF OUTLOT 'C' OF GRAND ASPEN SUBDIVISION 2ND ADDITION IN THE CITY OF AMES, STORY COUNTY, IOWA, AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: THE SOUTH 25.00 FEET OF THE WEST 287.00 FEET OF SAID OUTLOT 'C'. EASEMENT CONTAINS 0.17 ACRES AND IS SUBJECT TO ALL EASEMENTS OF RECORD. 179 LOT 2 0911350070 623 S. 16TH STREET PARCEL 'C' 0911350065 1420 S. GRAND AVENUE S. 16TH STREET (VARIABLE PUBLIC R.O.W.) S. G R A N D A V E N U E (V A R I A B L E P U B L I C R . O . W . ) PARCEL 'D' 2.597 ACRES 113140 SQ FT PAR T O F L O T 1 O F A S P E N RID G E , 2 N D A D D I T I O N PAR T O F O U T L O T ' B ' , ASP E N R I D G E PR I V A T E D R I V E LOT 3 O F A S P E N R I D G E , 2ND A D D I T I O N 50' EASE. 50' EASE. N 0 0 ° 2 8 ' 5 2 " W 1 4 0 . 2 1 ' N 16°49'25" W 70.44' N 1 6 ° 4 9 ' 2 5 " W 1 9 7 . 9 2 ' N 89°40'30" E 52.15' S 1 6 ° 4 9 ' 2 5 " E 2 6 0 . 7 3 ' S 0 0 ° 2 8 ' 5 9 " E 1 4 7 . 9 3 ' N 89°51'21" W 50.01' © Bo l t o n & M e n k , I n c . 20 2 4 , A l l R i g h t s R e s e r v e d H:\KWIKT2_PR\24X135200000\CAD\C3D\FIGR-135200-EASEMENT EXHIBITS-JJL.DWG 11/20/2024 4:44 PM AMES, IOWA PART OF PARCEL 'B' OF LOT 3 ASPEN RIDGE SUBDIVISION, 2ND ADDITION UTILITY AND ACCESS EASEMENT EXHIBIT 11/20/2024 JOB NUMBER: 24X.135200 LEGAL DESCRIPTION: THAT PART OF PARCEL 'B' OF LOT 3, ASPEN RIDGE SUBDIVISION, 2ND ADDITION IN THE CITY OF AMES, STORY COUNTY, IOWA, AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: THE WESTERLY 50 FEET THEREOF. EASEMENT CONTAINS 0.47 ACRES AND IS SUBJECT TO ALL EASEMENTS OF RECORD. FOR RECORDER USE ONLY INDEX LEGEND LOCATION PARCEL 'B' OF LOT 3, ASPEN RIDGE SUBDIVISION, 2ND ADDITION, CITY OF AMES, STORY COUNTY, IOWA REQUESTOR:KWIK TRIP, INC. PROPRIETOR:RANDALL CORPORATION SURVEYOR:EUGENE R. DREYER P.L.S. #17535 SURVEYOR COMPANY:BOLTON & MENK, INC. RETURN TO:EUGENE R. DREYER, BOLTON & MENK, INC. 1519 BALTIMORE DR, AMES, IA 50010 (515)-233-6100 BEARINGS SHOWN ARE GRID, IOWA REGIONAL COORDINATE SYSTEM ZONE #8. SHEET OF 1 11519 BALTIMORE DRIVE AMES, IA 50010 (515) 233-6100 R R MY LICENSE RENEWAL DATE IS PAGES OR SHEETS COVERED BY THIS SEAL: LICENSE NUMBER DATE: IOWA I hereby certify that this land surveying document was prepared by me and the related field work was performed by me or under my direct personal supervision and that I am a duly licensed Land Surveyor under the laws of the State of Iowa LICENSED PROFESSIONAL LAND SURVEYOR Eugene R. Dreyer L.S. Eugene R. Dreyer #17535 THIS SHEET 17535 12/31/2024 11/20/2024 LEGEND: FOUND 1/2" REBAR WITH YELLOW PLASTIC CAP #17535 (UNLESS OTHERWISE NOTED) FEETSCALE 0 50 100 HORZ. UTILITY AND ACCESS EASEMENT EXHIBIT PART OF PARCEL 'B' OF LOT 3, ASPEN RIDGE 2ND ADDITION, CITY OF AMES, STORY COUNTY, IOWA 180