HomeMy WebLinkAbout~Master - Waiving City's Purchasing Policy Requirement for Formal Bidding Awarding Contract Support Services for Computerized Outage Management System RESOLUTION NO. 24-538
RESOLUTION WAIVING THE CITY'S PURCHASING POLICY REQUIREMENT
FOR FORMAL BIDDING PROCEDURES AND AWARDING A CONTRACT FOR
SUPPORT SERVICES FOR COMPUTERIZED OUTAGE MANAGEMENT SYSTEM
FOR THE CITY OF AMES,IOWA
WHEREAS, the Electric Services Department uses a computerized Outage Management
System(OMS)with Interactive Voice Response(IVR)and Communications Support(texting,and
customer outage alerts) that integrates with the OMS to perform automated alerts and text
messaging. The OMS is used to handle electric outage calls,pinpoint system problems, aid in crew
dispatch, and communicate via text messaging with Electric Services customers; and,
WHEREAS,this software was originally purchased in 2011 and has been a critical asset to
the department and to all the Electric Services customers with improved response times to power
outages and system reliability. Electric Services utilizes Milsoft Utility Solutions for this service
and also for Engineering Analysis for performing system studies; and,
WHEREAS, Milsoft has offered a renewal to combine these services, for the period of
January 1, 2025 through June 30, 2029, with no annual increase. This change only modifies the
billing method and fixes annual costs to current rates through the end of 2029. Milsoft is the most
practical and cost-effective vendor to provide this needed service.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that waiving the City's purchasing policy requirement for formal bidding procedures to award a
five year contract for support services for Computerized Outage Management System to Milsoft
Utility Solutions, Abilene, Texas, in the amount of$252,686.39 (inclusive of Iowa sales tax) is
hereby approved.
ADOPTED THIS 8th day of October, 2024.
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Renee kall, City Clerk John A. Haila, Mayor
Introduced by: Corrieri
Seconded by: Beatty-Hansen
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Rollins
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 8th day of October, 2024.