HomeMy WebLinkAbout~Master - Waiving Formal Bidding Requirements Authorizing Staff to Enter Software Maintenance Contract for FY 2024/25 RESOLUTION NO. 24-330
RESOLUTION WAIVING FORMAL BIDDING REQUIREMENTS AND
AUTHORIZING CITY STAFF TO ENTER INTO
SOFTWARE MAINTENANCE CONTRACT FOR FY 2024/25
FOR THE CITY OF AMES,IOWA
WHEREAS, on June 14, 2005, the City entered into a 28E Agreement to support a joint
computer network for public safety. The Multi-Agency Public Safety Group (MAPSG)is a public
safety collaboration that includes Story County Sheriff's Office,Iowa State University Department
of Public Safety, and Ames Police as the principal collaborators. As part of the agreement, each
entity is allocated a share of costs and responsibilities; and,
WHEREAS, the City is responsible for 27% of the costs and for arranging the payment of
software maintenance. In order to comply with the terms of the agreement,the City has historically
purchased ONESolution software, a software product of Superion, LLC, a CentralSquare
Company; and,
WHEREAS, the representatives of each Agency responsible for the coordination of
MAPSG continue to believe this software continues to be the best solution to meet the needs of
the group. In anticipation of the annual renewal, $238,449 was included and approved by the City
Council as part of the FY 2024/25 budget process. This estimate was a 5% increase over the
previous renewal from ONESolution software; and,
WHEREAS, the proposed agreement includes an annual contract amount of$238,901.69,
or roughly $453 over the budgeted allotment. The City of Ames' share of these expenses is
approximately $65,100.36, roughly 27.2%. The MAPGS partners believe the contracted amount
represents a reasonable cost escalation and continue to believe this solution is best suited to meet
the needs of the partnership and avoid significant disruptions in service.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that waiving the formal bidding requirements and authorizing City staff to enter into a software
maintenance contract for FY 2024/2025 with Superion, LLC, a CentralSquare Company, at an
estimated cost of$238,901.69 are hereby approved.
ADOPTED THIS 11th day of June, 2024.
4 W_ 4VIO
Renee Idall, City Clerk John A. Haila, Mayor
Introduced by: Betcher
Seconded by: Corrieri
Voting aye: Betcher, Beatty-Hansen, Corrieri, Gartin, Junck, Rollins
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 11th day of June, 2024.