HomeMy WebLinkAbout~Master - Waiving Purchasing Policies and Procedures Requirement for Formal Bidding and Awarding Single Source Purchase of NoTraffic Video/Radar Detection Systems RESOLUTION NO. 24-116
RESOLUTION WAIVING PURCHASING POLICIES AND PROCEDURES
REQUIREMENT FOR FORMAL BIDDING AND AWARDING SINGLE SOURCE
PURCHASE OF NOTRAFFIC VIDEO/RADAR DETECTION SYSTEMS
FOR THE CITY OF AMES,IOWA
WHEREAS, at its April 14, 2020, meeting, the City Council approved single source
purchases for GRIDSMART video detection systems from General Traffic Controls of Spencer,
Iowa, which consists of a single 360-degree traffic camera that provides real time data on the
vehicles such as volume, turning movements,traffic counts, and length-based classifications; and,
WHEREAS, in 2023, the GRIDSMART processor was updated to a new model and
multiple surrounding agencies had operational issues with the new system, including the City. At
that time no new systems were purchased, and staff is currently working with GRIDSMART to
deploy firmware updates to the malfunctioning system at which point the system will be monitored
for longevity and reliability of the update; and,
WHEREAS, while staff continued to watch for updates and solutions to the issues that
were occurring, a reevaluation of market alternatives to the GRIDSMART detection systems was
initiated. This evaluation led to staff selecting "NoTraffic Video/Radar Detection Systems" as the
highest evaluated system at the lowest cost; and,
WHEREAS, all previous purchases of past GRIDSMART models are operating as desired
and the new NoTraffic equipment is compatible with the previous GRIDSMART installations.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the waiver of City purchasing policies and procedure requirements for competitive bidding to
award a single source procurement purchase of NoTraffic Video/Radar Detection Systems from
General Traffic Controls of Spencer, Iowa, in an amount not to exceed $233,412 is hereby
approved.
ADOPTED THIS 12th day of March, 2024.
Renee kall, City Clerk John A. Haila, Mayor
Introduced by: Corrieri
Seconded by: Betcher
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Rollins
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 12"' day of March, 2024.