HomeMy WebLinkAbout~Master - Renewal of Contract for Software Licensing and Support for Microsoft Office 365 RESOLUTION NO. 24-014
RESOLUTION APPROVING RENEWAL OF SOFTWARE LICENSING
AND SUPPORT FROM INSIGHT PUBLIC SECTOR
FOR THE CITY OF AMES,IOWA
WHEREAS, Insight Public Sector(Insight) is the City's software vendor for all Microsoft
enterprise software. The City Council authorized a three-year contract with Insight on November
22, 2022, for fixed license costs for Microsoft products for a three-year period beginning January
31, 2023. In the first year of the agreement, the City contracted for Microsoft end-user office
products, primarily Office 365. The total contract cost, based on the license count and contracted
pricing, was $158,577.46. The contract is now being presented for renewal for the second year in
the amount of$215,351.80; and,
WHEREAS,the increased amount is due to contract consolidation, increased user count of
Microsoft software used for multi-factor authentication, and contract unit cost discrepancy. The
license type Insight used as the basis for the contract approved in November 2022 was incorrect.
Upon discovery of the error, Insight honored its commitment for the first year of the contract,
which resulted in a cost savings to the City. For this renewal,the total amount has been calculated
based on the correct license type unit pricing,resulting in an additional cost increase of$8,298.64.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that award of contract for software licensing and support for Microsoft Office 365 to Insight Public
Sector, Dallas, Texas, in the amount not to exceed $215,351.80 is hereby approved.
ADOPTED THIS 23rd day of January, 2024.
W- 4/0�, i:�M
Renee kall, City Clerk John A. Haila, Mayor
Introduced by: Beatty-Hansen
Seconded by: Gartin
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Rollins
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 23rd day of January, 2024.