HomeMy WebLinkAbout~Master - Authorizing Purchase of Financial Software Hosting and Maintenance RESOLUTION NO. 23-574
RESOLUTION AUTHORIZING PURCHASE OF
FINANCIAL SOFTWARE HOSTING AND MAINTENANCE
FOR THE CITY OF AMES,IOWA
WHEREAS, CentralSquare Technologies,LLC is the City's software vendor for integrated
financial, payroll, and utility billing. For the past two decades, the City has contracted with the
vendor on an annual basis for software licenses and support; and,
WHEREAS, in July 2021, the City Council approved the migration of Central Square
NaviLine software to Software-as-a-Service (SaaS), hosted by Central Square. This allowed the
City to retire its IBM iSeries server and reduce personnel costs that supported this server. On
December 5, 2021, the City completed this transition to SaaS which commenced the two-year
contract period; and,
WHEREAS, the signed contract provided an option for annual renewal thereafter. To
continue SaaS services for Central Square software, a new contract in the amount of$142,305.47
for a renewal period of December 5, 2023, until December 4, 2024 is needed. This new contract
includes an increase of$12,882.58 (10.0%) over the expiring contract amount; and,
WHEREAS, the operating budget for Information Technology for FY 2023/24 allocates
$145,448 for Central Squares software.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the purchase of Financial Software Hosting and Maintenance from CentralSquare
Technologies, LLC of Lake Mary, Florida in the amount of$142,305.47 is hereby approved.
ADOPTED THIS 14th day of November, 2023.
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Renee Nall, City Clerk John A. Haila, Mayor
Introduced by: Beatty-Hansen
Seconded by: Junck
Voting aye: Beatty-Hansen, Corrieri, Gartin, Junck, Rollins
Voting nay: None Absent: Betcher
Resolution declared adopted and signed by the Mayor this 14th day of November, 2023.