HomeMy WebLinkAbout~Master - Contract for New Website Backend and Redesign and Ongoing Subscription Fees for Agenda Management, Website Hosting, and Video Archive Hosting RESOLUTION NO. 23-522
RESOLUTION AWARDING CONTRACT FOR NEW WEBSITE BACKEND AND
REDESIGN AND ONGOING SUBSCRIPTION FEES FOR AGENDA MANAGEMENT
SYSTEM,WEBSITE HOSTING,AND VIDEO ARCHIVE HOSTING
FOR THE CITY OF AMES,IOWA
WHEREAS, the City's website is visited by hundreds of users every day, and it provides
around-the-clock access and services to City resources. In the FY 2022/23 adjusted budget,
$75,000 in funding from the Hotel/Motel Tax Fund was included to improve the website, which
has been identified as the most common source of City information according to the annual
Resident Satisfaction Survey for the past several years; and,
WHEREAS, the current web uses a backend content management system (CMS) and is
hosted by Granicus, LLC. This system was procured through a competitive process in 2009. After
much discussion and research, staff concluded it would be faster, more cost-efficient, and the least
disruptive to internal and external customers to improve the current website. Granicus proposed a
contract in the amount of $47,920 to complete a website redesign, including a new backend
solution; and,
WHEREAS, in addition to the one-time cost to redesign the website, the City will pay a
subscription fee of$35,492.54 in FY 2023/24 to Granicus to continue 1)website hosting(paid for
by Information Technology)and 2)video archive hosting(paid for by Media Productions),as well
as 3)a new agenda management system hosting(paid for by the City Clerk's Office). The contract
also establishes subscription fees for the three ongoing services as follows: $37,267.17 for Year 2,
$39,130.53 for Year 3, $41,087.05 for Year 4, and$43,141.39 for Year 5. The contract allows the
City to make the final decision whether to approve any future year obligation.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that award of five-year contract to Granicus LLC of Denver,Colorado,in the amount not to exceed
$83,412.54 for Year I for the onetime fee for the new website backend and redesign as well as the
ongoing subscription fees for the new agenda management system, website hosting, and video
archive hosting is hereby approved.
ADOPTED THIS 26th day of September, 2023.
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Renee kall, City Clerk John A. Haila, Mayor
Introduced by: Gartin
Seconded by: Junck
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Rollins
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 26th day of September, 2023.