HomeMy WebLinkAbout~Master - Power Plant Valve Maintenance Services Contract and Contract and Bond RESOLUTION NO. 23-345
RESOLUTION APPROVING CONTRACT RENEWAL AND BOND FOR VALVE
MAINTENANCE,RELATED SERVICES,AND SUPPLIES CONTRACT
FOR THE CITY OF AMES
WHEREAS, the Electric Utility's two natural gas-fired, high-pressure steam generation
units are referred to as Units No. 7 and 8. These units require regular professional maintenance
and repair. This consists of emergency service, as well as regularly scheduled planned repairs and
services during scheduled outages. Services include a variety of boiler and pressure vessel
maintenance and repairs, structural steel, pump and piping work, and other miscellaneous
mechanical Power Plant work; and,
WHEREAS, due to these operational conditions, numerous valves are used to operate the
Power Plant. These include isolation, control, check, relief and safety valves, which must be
professionally repaired, tested, installed, replaced and maintained. Specially trained personnel
perform this work; and,
WHEREAS, on May 24, 2022, the City Council awarded the Valve Maintenance, Related
Services, and Supplies Contract to Pioneer Industrial Corporation, Kansas City, Missouri. These
services were to be furnished as requested from date of award through June 30,2023. This contract
included the option for the City to renew in one-year increments for up to four additional years.
This is the first renewal out of four possible renewal periods; and,
WHEREAS, the rates that will be charged by Pioneer Industrial Corporation will increase
3% compared to the current year, as indicated on the bid document; and,
WHEREAS, staff recommends that these services continue to be outsourced on an annual
renewable contract basis. The benefits of having a contract for these services in place include the
following:
1. Consistency of work and quality from a single contractor.
2. Reduction in the City's exposure to market forces regarding prices and availability for
labor, travel, and supplies in preparation for a scheduled outage.
3. Rapid contractor mobilization to start emergency repairs, thus reducing generation
downtime.
4. City staff time saving in obtaining quotes, evaluating bids, and preparing specifications
and other procurement documentation.
WHEREAS,the approved FY 2023/24 Power Plant operating budget includes $85,000 for
this service. Invoices will be based on contract rates for time and materials for services actually
performed; and,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the contract renewal and bond with Pioneer Industrial Corp,Kansas City,Missouri, for hourly
rates and unit prices bid, in an amount not-to-exceed$85,000 is hereby approved.
ADOPTED THIS 1 lth day of July, 2023.
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Renee Nall, City Clerk John A. Haila, Mayor
Introduced by: Beatty-Hansen
Seconded by: Corrieri
Voting aye: Beatty-Hansen, Corrieri, Gartin, Junck, Rollins
Voting nay: None Absent: Betcher
Resolution declared adopted and signed by the Mayor this 1 lrh day of July, 2023.