HomeMy WebLinkAbout~Master - Contract Renewal for FY 2023/24 Custodial Services at City Hall RESOLUTION NO. 23-379
RESOLUTION AWARDING CONTRACT
FOR FY 2023/24 CUSTODIAL SERVICES AT AMES CITY HALL
TO STRATUS BUILDING SOLUTIONS,WEST DES MOINES,IOWA
FOR THE CITY OF AMES,IOWA
WHEREAS, all cleaning and custodial services for City Hall are provided by a third-parry
professional cleaning service. The tasks included in this service are all the routine daily cleaning
tasks, and additional tasks performed periodically such as carpet shampooing, vinyl and Terrazzo
floor maintenance, ceramic tile cleaning, plumbing fixture cleaning and sanitation, spot cleaning,
glass cleaning, and window washing. There is also the expectation to provide unplanned
emergency clean-up services; and,
WHERAS, the current contract for these services is with Stratus Building Solutions, West
Des Moines, Iowa, in an amount not to exceed $84,962 for FY 2022/23. Pricing remains
unchanged for FY 2023/24. The base bid for daily and weekly cleaning tasks is $68,588. The
additional$16,374 is for additional cleaning tasks that are at the discretion of the City. These tasks
include things like carpet cleaning and waxing. The total cost for FY 2023/24 will be split for
budget purposes for specific areas for the base bid is as follows:
City Hall and Police Dept $43,647
Gym, Community Center, & Wellness $22,447
Auditorium $ 2,494
This bid is for the period of July 1, 2023, through June 30, 2024, with one twelve-month optional
renewal period available through June 30, 2025. Each renewal period is subject to successful past
performance and approval by the City Council; and,
WHEREAS, the base bid amounts include all routine services provided daily plus other
services provided periodically or less frequently. Also bid separately is a per-hour rate for
additional services requested, emergency clean up, and special events clean-up in the Auditorium.
These services will be billed at the hourly rate bid in addition to the planned services; and,
WHEREAS, Stratus Building Solutions, West Des Moines, Iowa, was the selected bidder
in the previous invitation to bid and has provided acceptable services over the past year. The
renewal of this contract for the next fiscal year includes no changes to the prices for the work, and
sufficient funding has been allocated in the appropriate program budgets to pay for the contract
costs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that resolution awarding contract for FY 2023/24 custodial services at Ames City Hall to Stratus
Building Solutions, West Des Moines, Iowa, is hereby approved.
ADOPTED THIS 27th day of June, 2023.
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Renee kall, City Clerk John A. Haila, Mayor
Introduced by: Betcher
Seconded by: Gartin
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Rollins
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 27th day of June, 2023.