HomeMy WebLinkAbout~Master - Contract Renewal for Electric Distribution Line Clearance Program RESOLUTION NO. 23-303
RESOLUTION APPROVING CONTRACT RENEWAL FOR ELECTRIC
DISTRIBUTION LINE CLEARANCE PROGRAM FOR THE CITY OF AMES
WHEREAS,the Electric Services Line Clearance Program addresses the tree trimming and
removal necessary to provide reliable and safe electrical service. Trees are proactively trimmed to
maintain safe clearance from electric lines, and are safely removed in coordination with Electric
Services staff in instances where they have fallen into lines; and,
WHEREAS,on June 14,2022,the City Council awarded a contract to Wright Tree Service,
Des Moines, Iowa, for these tree trimming services. This contract contained the option to renew
the contract for four additional one-year periods. The period from July 1, 2023, through June 30,
2024, is the first renewal period; and,
WHEREAS, the bid from Wright Tree Service originally awarded in 2022 did not contain
the customary fixed price or percentage increases for future optional renewals. Instead, Wright
Tree Service proposed a discussion with City staff prior to each renewal to come to an agreeable
renewal contract price; and,
WHEREAS, staff has conferred with the vendor and it has been determined that pricing
reflecting a 3.45%increase for FY 2023/24 is mutually acceptable. The approved operating budget
for FY 2023/24 includes $366,583 for this program. Services provided under this contract are
monitored by Electric Services staff to ensure that expenditures are performed properly and are in
accordance with the approved funding level. Invoices are based on unit prices bid and services
received and accepted by the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the contract renewal with Wright Tree Services of Des Moines, Iowa, for Electric Distribution
Line Clearance Program in an amount not-to-exceed$366,583 is hereby approved.
ADOPTED THIS 23rd day of May, 2023.
Renee hall, City Clerk John A. Haila, Mayor
Introduced by: Gartin
Seconded by: Betcher
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Rollins
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 23rd day of May, 2023.