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HomeMy WebLinkAbout~Master - Capital Agreement with Ames Historical Society RESOLUTION NO. 23-273 RESOLUTION APPROVING CAPITAL AGREEMENT WITH AMES HISTORICAL SOCIETY FOR THE CITY OF AMES,IOWA WHEREAS,in February 2022, the City Council directed staff to include $150,000 of one- time funding in the FY 2021/22 adjusted City budget from the Hotel-Motel Fund balance for the Ames Historical Society (d/b/a Ames History Museum). These funds were then carried over into FY 2022/23. The purpose of the funding is to support the Ames History Museum expansion project. This project will restore the Ames Pantorium building, provide community gathering space, expand the available exhibit space, and provide additional space for storage and archival of historical artifacts; and, WHEREAS, an agreement is necessary for the City to provide the funding to the Ames History Museum. City staff has prepared an agreement that contains the following four deliverables in exchange for the $150,000 in funding: 1. Rehabilitate and restore the Pantorium Building located at 410 Douglas Avenue, Ames. 2. Remodel the existing Ames History Museum building located at 416 Douglas Avenue, Ames. 3. Construct new space to connect the Pantorium Building and existing Ames History Museum building. 4. Upon completion(anticipated in spring 2024) of the renovation, rehabilitation, and construction projects described above, install and host a permanent exhibit in the renovated facility featuring the history of transportation in Ames; and, WHEREAS, a representative of the Ames History Museum has signed the agreement, and it is now presented for City Council approval. The agreement contains the option for up to 10%of the total contract amount to be paid to the organization as an initial"start-up payment."Except for that optional start-up payment, the funds provided under the agreement will be paid on a reimbursement basis with documented receipts, or contracts for work provided by the Ames History Museum. The final payment and closeout of the agreement may only occur with City Council approval; and, WHEREAS, the agreement contains repayment provisions if the organization completes the project and receives the funds, but does not maintain occupancy of the building or fails to adhere to the requirements in the contract. The repayment penalties decrease each year for five years; after the fifth year, the obligation to repay expires and the organization is free to do what it wishes with the property; and, WHEREAS, the City Council may recall a memo delivered on January 20, 2022, from the City Attorney regarding City funds being used for the capital project being undertaken by the Ames History Museum. That memo indicated that certain issues existed with funding for the Ames History Museum capital project being construed as a"donation." This contract has therefore been drafted with specific components intended to demonstrate compliance with state law. The contract reflects the guidance from the State Auditor dated November 2,2021,regarding public funds being used to support outside entities. Attachment 1 outlines the language in the contract that addresses the State Auditor guidance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that resolution approving Capital Agreement with Ames Historical Society is hereby approved. ADOPTED THIS 9th day of May, 2023. e4w- / ze i::�� Renee kall, City Clerk John A. Haila, Mayor Introduced by: Corrieri Seconded by: Betcher Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Rollins Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 91h day of May, 2023.