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HomeMy WebLinkAbout~Master - Amendment No. 1 to Agreement with Strand Associates for Design Phase Services for Nutrient Reduction Modifications RESOLUTION NO. 23-212 RESOLUTION APPROVING AMENDMENT NUMBER 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH STRAND ASSOCIATES FOR DESIGN PHASE SERVICES RELATED TO THE WATER POLLUTION CONTROL FACILITY NUTRIENT REDUCTION MODIFICATIONS PROJECT IN THE AMOUNT OF $763,000 FOR THE CITY OF AMES,IOWA WHEREAS, on June 28, 2022, the City Council approved a professional services agreement with Strand Associates for the planning, design, and bidding phases of the Water Pollution Control Facility (WPCF) Nutrient Reduction Modifications Project. The agreement provided for a fee of $1,655,000, plus $20,000 hourly services for extraordinary permitting assistance as needed; and, WHEREAS, the City Council resolution for that award included the following: "...It is important to note that the Scope of Work is likely to change during the design phase as the details of the project become better defined...'; and, WHEREAS, when the City Council approved the original agreement with Strand Associates in June 2022,changes to the scope of work were anticipated,as the details of the project were still being developed and refined. Two significant design changes (the relocation of the Administration Building and the change to constructing the project in two phases instead of three) have necessitated a revision to the scope and associated fees. Staff has met with the consultant and reviewed the modified scope of work line by line to ensure that the additional fees are truly associated with work that was not included in the original agreement; and, WHEREAS,the additional professional services related to the proposed change order were anticipated; are in response to design changes approved by staff; are within the adopted project budget; and were already accounted for in the rate projections shared with the City Council during the budget process; and, WHEREAS,additional design phase services may still be needed for elements that are not captured in this amendment. As an example, the extent of storm water management that will be required by Story County is still not fully known. The scope presumes that storm water management will be limited to the area disturbed by the project; but if the County chooses to require storm water management for the entire property, that would be outside the scope of the agreement. Also not included at this time are any needed improvements to the City-owned south access road; and, WHEREAS, the City Council should also be aware that an additional amendment will be needed around the time of award of the construction contract. This future change order will add construction phase engineering services such as shop drawing review,pay request review, change order preparation, and State Revolving Fund coordination with the Iowa Department of Natural Resources and the Iowa Finance Authority. It may also include Resident Project Review to provide continuous construction oversight. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that amendment Number 1 to the professional services agreement with Strand associates for design phase services related to the Water Pollution Control Facility Nutrient Reduction Modifications Project in the amount of$ 763,000 is hereby approved. ADOPTED THIS 9th day of May, 2023. 64w- � e - Renee kall, City Clerk John A. Haila, Mayor Introduced by: Gartin Seconded by: Beatty-Hansen Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Rollins Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 9th day of May, 2023.