HomeMy WebLinkAbout~Master - Awarding Contract for Transformer Oil Reconditioning and Repair RESOLUTION NO. 23-127
RESOLUTION AWARDING CONTRACT
FOR TRANSFORMER OIL RECONDITIONING AND REPAIR
FOR THE CITY OF AMES,IOWA
WHEREAS, this bid is for the oil reconditioning and re-gasketing of cooling radiators for a
large transformer for the Electric Services Department. This work must be completed as a part of the
Department's routine transformer maintenance program which cleans the oil that develops during
normal operation of the transformer. Oil reconditioning and re-gasketing extends the operational life
of the transformer for an estimated additional 10-15 years; and,
WHEREAS, routine oil testing has revealed that one of the large transformers in the electric
system no longer contains an inhibitor which helps keep moisture out of the oil. Moisture in the
transformer oil will lead to deterioration of coil paper and could lead to catastrophic failure. This
inhibitor will be added during oil reconditioning. Re-gasketing prevents leaks as gaskets deteriorate
over time; and,
WHEREAS, staff has determined that work to recondition and re-gasket this transformer must
be completed between March 27 and May 26, 2023.Ambient temperatures are generally warmer after
March 27, which avoids extra costs associated with heating the oil to complete the reconditioning.
Completing the work before May 26 assures the transformer is back online ahead of the high energy
demand summer season, which typically begins after Memorial Day; and,
WHEREAS, on January 24, 2023, an Invitation to Bid (ITB) was issued to 160 vendors. The
ITB was advertised on the AmesBids webpage. On February 15, 2023, eight bids were received. Staff
reviewed the bids and determined that the low bid from Solomon Transformers, LLC of Solomon,
Kansas,represents the best value to the Electric Services Department; and,
WHEREAS, funds for this project were approved in the FY 2022/23 budget for equipment
repair. This account contains a balance of$78,575.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Ames,Iowa,that
awarding the contract to Solomon Transformers, LLC of Solomon, Kansas, in the amount of
$66,019.00 is hereby approved.
ADOPTED THIS 14th day of March, 2023.
e -1
"4w- 410e
Renee hall, City Clerk John A. Haila, Mayor
Introduced by: Gartin
Seconded by: Betcher
Voting aye: Beatty-Hansen,Betcher, Corrieri, Gartin, Junck,Rollins
Voting nay: None Absent:None
Resolution declared adopted and signed by the Mayor this 141h day of March,2023.