HomeMy WebLinkAbout~Master - Authorizing staff to enter into an agreement to upgrade the City’s phone system to ATOS-SSP Version 10 with Black Box Network Services RESOLUTION NO. 23-086
RESOLUTION AUTHORIZING STAFF TO ENTER INTO AN AGREEMENT
TO UPGRADE THE CITY'S PHONE SYSTEM TO ATOS-SSP VERSION 10
WITH BLACK BOX NETWORK SERVICES
FOR THE CITY OF AMES,IOWA
WHEREAS, the City purchased a new Unify telephone system for$417,407.67 in August
2016,launching this system in November 2016.This system was installed with version 8 of ATOS-
SSP software. In April 2018, the City extended the support contract with Black Box Network
Services for 45 months through December 2022. Since that time, the City has renewed the service
agreement on an annual calendar year basis; and,
WHEREAS, recently the vendor notified staff that the ATOS-SSP Version 8 has an end-
of-life date of March 2023, after which no support from the original equipment manufacturer nor
our managed-service provider will be available. Therefore,upgrading the phone system to ATOS-
SSP Version 10 would be most effective and include three elements: upgrading the hardware,
purchasing the ATOS-SSP Version 10 software, and installing and configuring the new product;
and,
WHEREAS, the expected lifetime of the new phone system is approximately five to eight
years. The phone system technology replacement funds will be used to fund this purchase.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the authorization of staff to enter into an agreement to upgrade the City's phone system to
ATOS-SSP Version 10 with Black Box Network Services,Maple Grove,Minnesota,in the amount
not to exceed$63,905.60 is hereby approved.
ADOPTED THIS 28th day of February, 2023.
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Renee kall, City Clerk John A. Haila, Mayor
Introduced by: Betcher
Seconded by: Junck
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Rollins
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 281h day of February, 2023.