HomeMy WebLinkAbout~Master - Awarding single source procurement for Unify Phone System RESOLUTION NO. 23-085
RESOLUTION WAIVING THE PURCHASING POLICIES AND PROCEDURES
FOR COMPETITIVE BIDDING REQUIREMENTS
AND AWARDING SINGLE SOURCE PROCUREMENT FOR UNIFY PHONE SYSTEM
FOR THE CITY OF AMES,IOWA
WHEREAS, the City purchased a new Unify telephone system for$417,407.67 in August
2016,launching this system in November 2016.This system was installed with version 8 of ATOS-
SSP software. In April 2018, the City extended the support contract with Black Box Network
Services for 45 months through December 2022. Since that time, the City has renewed the service
agreement on an annual calendar year basis; and,
WHEREAS, recently the vendor notified staff that the ATOS-SSP version 8 has an end-
of-life date of March 2023, after which no support from the original equipment manufacturer nor
the managed-service provider will be available; and,
WHEREAS, Black Box Network Services is the sole provider of maintenance for Unify
voice applications in Iowa. This upgrade will extend the lifetime of the City's mission critical
phone system.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that waiving the Purchasing Policies and Procedures for competitive bidding requirements and
awarding single source procurement is hereby approved.
ADOPTED THIS 28t' day of February, 2023.
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Renee kall, City Clerk John A. Haila, Mayor
Introduced by: Betcher
Seconded by: Junck
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Rollins
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 28th day of February, 2023.