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HomeMy WebLinkAbout~Master - Approving Revisions to Purchasing Policies and Procedures RESOLUTION NO. 23-079 RESOLUTION APPROVING REVISIONS TO PURCHASING POLICIES AND PROCEDURES FOR THE CITY OF AMES,IOWA WHEREAS,the Purchasing Division service objectives include 1)recommending policies and procedures that comply with applicable laws and regulations, 2)protecting the interests of the City, and 3) enabling City programs to provide cost-effective services to the public. The Purchasing Division maintains a Purchasing Policies and Procedures Manual to assist in achieving these goals; and, WHEREAS, revisions to the Purchasing Policies and Procedures Manual are proposed to update the recent changes in the public improvement bid thresholds and the addition of the definition of an utility infrastructure; and, WHEREAS, the threshold established by the State subcommittees for horizontal infrastructure bids has been increased by $24,000, to $93,000; the threshold for vertical infrastructure bids has been increased by $57,000, to $196,000; and the threshold for vertical infrastructure quotes has been increased by $32,000, to $109,000; and, WHEREAS, increased bid thresholds allow smaller projects to be bid without the need for a bid bond or a published public notice to bidders, thus eliminating these costs to the project. The performance bond will remain a requirement at $25,000. Projects determined to be a public improvement that meet the bid threshold in Code of Iowa Section 314.1B, require specifications and drawings to be stamped by a registered architect, engineer, or landscape architect and will provide an estimate of probable construction to the City prior to bid issuance; and, WHEREAS, a change in Code of Iowa Chapter 26.2 provides an exclusion to the definition of a public improvement which states that"when such work relates to existing utility infrastructure or establishing connections to existing utility infrastructure. For purposes of this subparagraph, "utility infrastructure" includes facilities used for the storage, collection, disposal, treatment, generation, transmission, or distribution of water, sewage, waste, electricity, gas, or telecommunications service". The definition will be added to Section 6.2 of the Purchasing Policies and Procedures. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the revisions to Purchasing Policies and Procedures to become effective February 14,2023, is hereby approved. ADOPTED THIS 14th day of February, 2023. Renee kall, City Clerk John A. Haila, Mayor Introduced by: Gartin Seconded by: Rollins Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Rollins Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 14th day of February, 2023.