HomeMy WebLinkAbout~Master - Approving Professional Services Agreement Amendment for the 2021/22 Concrete Street Pavement Improvement Project RESOLUTION NO. 23-078
RESOLUTION APPOVING THE PROFESSIONAL SERVICES AGREEMENT
AMENDMENT FOR THE 2021/22 CONCRETE STREET PAVEMENT
IMPROVEMENTS PROJECT
FOR THE CITY OF AMES,IOWA
WHEREAS, the reconstruction of Stange Road (Blankenburg Drive to 24th Street) and
24th Street(Stange Road to Railroad crossing)will include improvements to pavement, storm and
sanitary utilities, ADA ramp, sidewalk, shared use path, and the 24th and Stange intersection. On
August 10, 2021, City Council awarded the Professional Services Agreement for design of the
project to HR Green of Johnston, Iowa, in the amount of$233,400; and,
WHEREAS, the agreement with HR Green required the firm to complete an analysis of
the traffic and storm sewer requirements for the project. After completing this analysis, HR Green
determined that additional storm sewer design and additional traffic design—beyond the scope of
HR Green's initial contract—was warranted; and,
WHEREAS, staff was informed by HR Green about these increased expenses, HR Green
told staff that much of the expense for this additional design work could be covered by savings in
other areas of the design contract, allowing the changes to occur without increasing the total
contract amount. Therefore, City staff gave HR Green permission to move forward with the
additional design.After this discussion,staff received an invoice from HR Green for this additional
design work for an additional $79,677.87; and,
WHEREAS, staff reviewed HR Green's request compared to the original agreement and
then met with HR Green to discuss this additional design effort. There were several areas where
staff believed additional design expenses were not the responsibility of the City, due to the work
being included within the original agreement. After this discussion, HR Green ultimately agreed
to reduce the amount to$56,015.37.This would bring HR Green's total fee for the design of Stange
Rd and 24th St to $289,415.37; and,
WHEREAS, although it was not clear to City staff that additional design fees would be
incurred at the time HR Green was authorized to proceed with the change in scope, it is evident
that the additional work was necessary to successfully complete the design work for the project.
Staff has reviewed the additional $56,015.37 in work and believes it is a reasonable fee for the
design work performed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the professional services agreement amendment for the 2021/22 Concrete Street Pavement
Improvements project with HR Green, of Johnston, Iowa, in the amount of$56,015.37 is hereby
approved.
ADOPTED THIS 14th day of February, 2023.
e4 W- 410e
Renee kall, City Clerk
Introduced by: Gartin
Seconded by: Corrieri
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Rollins
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 14th day of February, 2023.