HomeMy WebLinkAbout~Master - Contract for asset management software solution for electric services substations RESOLUTION NO. 22-639
RESOLUTION AWARDING CONTRACT TO
DNV GL USA INC OF KATY, TEXAS,
FOR THE ASSET MANAGEMENT SOFTWARE SOLUTION
FOR THE ELECTRIC SERVICES SUBSTATIONS
FOR THE CITY OF AMES,IOWA
WHEREAS,Electric Services Utility Substation division is replacing the existing software
solution for asset management and maintenance schedules. The current system, MP2
Computerized Maintenance Software(CMMS)is an outdated program that is no longer supported.
This software was adapted from a fleet tracking package for maintenance and health status of the
electrical equipment and no longer meets the need of the department. The system was implemented
in December 2009; and,
WHEREAS, the goal of this project is to replace the existing CMMS software to improve
the usability,reliability, and access to secure details of the electric utility substation infrastructure.
The new asset management system will be capable of work order generation, maintain inventory
of equipment and spare parts, location of the equipment detailing the manufacturer, type of
equipment, the equipment manuals and test results from testing and inspecting the equipment as
well as oil testing and infrared image files. The system will allow the staff to search the database
by substation, transformer-type, breaker type or by ID number, test type, and when the next test
will be scheduled. The new system will be deployed on mobile devices for accessible from remote
locations around the city, which will provide staff quick access to equipment details necessary to
troubleshoot electrical outage as well as maintenance records of the electrical equipment in the
Substations; and,
WHEREAS,the submissions were to include the necessary hardware and software to meet
the needs of the department,provide data conversion of the existing data, and the maintenance and
support for five years; and,
WHEREAS, DNV GL USA INC (DNV), Katy, TX emerged as the top ranked company
through the evaluation process. DNV is a software package that is designed for the electric
industry, and they are the leaders in the industry. DNV's clients include Alliant Energy, OPPD
and other large utilities. As a software designed specifically for the industry, they understand the
structure the database needs to be in. It contains the most valuable features the industry uses to
perform,and maintain records in an easily accessed and intuitively set-up design.In addition,cyber
security is critical given the nature of the data stored. An onsite server will provide the necessary
security that is required in the electrical industry; and,
WHEREAS, DNV software provides the greatest benefit to the City of Ames because it is
developed to integrate multiple testing platforms from multiple vendors seamlessly into the
database. Staff will be able to run battery tests, transformer tests, or breaker testing with results
automatically uploaded into the database for immediate viewing. It also allows the tests to be run
from the database and control the testing software, which no other companies' database could do;
and,
WHEREAS, funds totaling $170,500 are currently budgeted in Technology
Maintenance/Support account for this project for Year 1 (FY 2022/23) and future year's budgets
will reflect the annual software fee of$13,068 per year.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the contract awarded to DNV GL USA INC of Katy, Texas, for the Asset Management
Software Solution for the Electric Services Substations in the amount not to exceed $222,500.00
is hereby approved.
ADOPTED THIS 13th day of December, 2022.
Renee kall, City Clerk John A. Haila, Mayor
Introduced by: Betcher
Seconded by: Corrieri
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Rollins
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 13th day of December, 2022.