HomeMy WebLinkAbout~Master - Contract for virtualization environment RESOLUTION NO. 22-638
RESOLUTION AWARDING CONTRACT TO
CARRIER ACCESS IT, LC, OF CLIVE, IOWA,
FOR THE VIRTUALIZATION ENVIRONMENT
FOR THE CITY OF AMES,IOWA
WHEREAS, Information Technology (IT) division maintains both file and virtual server
services for City departments. IT hosts 95 virtual servers and several different file services, for
common use(such as drive-letter windows storage locations for City employees to share files) and
for specific purposes within departments. Examples of specific purpose departmental servers
include GIS servers, employee paystub archival servers,and program registration servers for Parks
and Recreation; and,
WHEREAS, all these services operate from a virtualization server infrastructure that was
deployed in January 2018. The January 2018 project,which cost$243,717.33,included a five-year
warranty. The warranty period ends in January 2023. In order to ensure these services remain
reliably available, a replacement virtualization infrastructure is necessary; and,
WHEREAS, the goal of this project is to replace the existing virtualization infrastructure
and improve the usability, reliability, and security of the virtualization and storage environment.
In the area of reliability, the project sought to find a storage solution where three drives could fail
before data was lost(triple-parity storage); and,
WHEREAS, staff prepared a Request for Proposals (RFP) for a replacement virtualization
system, including installation and commissioning, development of user acceptance testing, system
integration, and connectivity to existing computer resources. The components to be addressed by
the vendor include hardware (hosts, networking, and storage), professional services and project
management(installation, configuration, data migration, and decommissioning), and five years of
support and maintenance; and,
WHEREAS, Carrier Access IT, LC, Clive, Iowa emerged as the top candidate through the
evaluation process. Carrier's proposal provides triple-parity storage, meeting the reliability goal
of this project. Carrier Access' proposal provides a solid networking plan and enterprise-class
servers with intrusion detection features. Additionally, the server management software in Carrier
Access' proposal will reduce the IT team's time in managing the virtualization environment; and,
WHEREAS, funds totaling $400,000 are currently budgeted in the IT computer
replacement budget for this project. This account contains additional reserve funds totaling
$636,778, which are available to cover the $24,640.27 shortfall.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the contract awarded to Carrier Access IT, LC, of Clive, Iowa, for the Virtualization
Environment in the amount not to exceed$424,640.27 is hereby approved.
ADOPTED THIS 131h day of December, 2022.
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Renee hall, City Clerk John A. Haila, Mayor
Introduced by: Betcher
Seconded by: Corrieri
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Rollins
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 131h day of December, 2022.