HomeMy WebLinkAbout~Master - Waiving formal bidding requirements and awarding three-year microsoft enterprise agreement RESOLUTION NO. 22-594
RESOLUTION WAIVING FORMAL BIDDING REQUIREMENTS AND AWARDING
A THREE-YEAR MICROSOFT ENTERPRISE AGREEMENT
FOR THE CITY OF AMES,IOWA
WHEREAS, Insight Public Sector, Inc. is the City's provider of licensing and support for
Microsoft Office 365, and it is the only authorized provider of these Microsoft licenses. The Office
365 software includes the city's email,productivity, collaboration, and cloud storage system. It is
used daily throughout the entire City organization for communication and the delivery of services;
and,
WHEREAS,currently,Microsoft Office 365 software licenses are being paid monthly.The
City has 575 licenses, for a total monthly payment of$9,900 ($118,800 annually). This price is
locked in until May 2023. At that time, the price is expected to increase 15-20% (approximately
$142,500 annually).The option exists to pay these licenses on an annual basis.Paying on an annual
basis provides the benefit of being more efficient with staff time. Entering into a contract at this
time would allow the City to obtain the licenses for$136,820.46 each year for a three-year period,
which staff believes would be a savings over the expected license cost beginning in May 2023;
and,
WHEREAS, the second component of this enterprise agreement is the addition of
Microsoft Intune, Microsoft's solution for management of Microsoft Windows client computers.
This solution ensures that the software and operating systems on the computers used throughout
the City's operation stay up-to-date, thereby avoiding security vulnerabilities. In addition to
managing Microsoft Windows and Microsoft software, this software additionally provides a
framework to update third-party software such as Mozilla Firefox and Google Chrome. The cost
for this component of the enterprise agreement is $10,500; and,
WHEREAS,the third item is a continuation of Microsoft client access licenses,which were
previously licensed under a 3-year contract that has ended. These licenses allow client computers
to connect to Windows servers.The cost for this component of the enterprise agreement is$11,500.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that waiver of formal bidding requirements and award of three-year Microsoft Enterprise
Agreement purchase which includes Microsoft Office 365 software licensing, Microsoft Intune,
and Windows client access license to Insight Public Sector, Inc., Tempe, Arizona, in an amount
not to exceed$158,820.46, is hereby approved.
ADOPTED THIS 22nd day of November, 2022.
Renee kall, City Clerk John A. Haila, Mayor
Introduced by: Betcher
Seconded by: Junck
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Rollins
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 22nd day of November, 2022.