HomeMy WebLinkAbout~Master - approving retainage reduction for City Buildings Access Control Project RESOLUTION NO. 22-514
RESOLUTION APPROVING RETAINAGE REDUCTION
FOR CITY BUILDINGS ACCESS CONTROL PROJECT
FOR THE CITY OF AMES,IOWA
WHEREAS, previously City Hall, all three Fire Stations, and the Power Plant had access
to the building exterior and interior doors through the use of physical keys. Transitioning to a
keyless access control system was determined to improve security. This access control system uses
cards and electronic readers instead of physical keys. The electronic system provides automatic
locking/unlocking of doors, alarms for unauthorized propping of doors, tracking after-hours
access, and the ability to remotely control card access. Public groups using City Hall conference
rooms after hours can enter the building at specified times without having to arrange pick up for a
physical key; and,
WHEREAS, the contract for the bid showed a lump sum in the amount of$253,949 for
City Hall and the three Fire Stations. With this being a public bid, the City keeps a 5-percent
retainage on the project until final completion. The installation of the new system at City Hall and
the Fire Stations has been completed for several months. City staff believes the portion of the
retainage on the City Hall and Fire Station installation should be released since that portion of the
project has been completed; and,
WHEREAS,the contract for the bid showed a lump sum in the amount of$390,327 for the
Power Plant. Supply chain issues have impacted the ability of the contractor to complete the Power
Plant installation and there is remaining work as well as punch list items left to complete. At this
time retainage is not being released for the portion of the Power Plant project due to this remaining
work; and,
WHEREAS, the City Hall and Fire Station project has completed three change orders on
the project totaling $38,598. The first change order in the amount of $18,159, was for power
transfer hinges so there is no visible wiring at the double doors in City Hall, the second change
order was an enrollment reader, additional cabling, and pathway for $3,997, and the third change
order was for lock down buttons, courtyard door hardwiring, additional programming, an
additional door lock, and an unlock button for the Court office in the amount of$16,442. With the
approval of these three change orders, the total project cost for the City Hall and Fire Station
project is $292,547. This equates to $14,627 in retainage being withheld.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the retainage reduction for City Buildings Access Control Project is hereby approved.
ADOPTED THIS 27th day of September, 2022.
Renee kall, City Clerk John A. Haila, Mayor
Introduced by: Betcher
Seconded by: Beatty-Hansen
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Rollins
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 27th day of September, 2022.