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HomeMy WebLinkAbout~Master - approving Change Order No. 1 to HTH Companies, Inc. $55,000 additional scaffolding, bracing and fall protection to Scaffolding and Related Services and Supply Contract RESOLUTION NO. 22-512 RESOLUTION APPROVING CHANGE ORDER NO. 1 TO HTH COMPANIES, INC. FOR ADDITIONAL SCAFFOLDING,BRACING AND FALL PROTECTION TO THE SCAFFOLDING AND RELATED SERVICES AND SUPPLY CONTRACT FOR THE CITY OF AMES,IOWA WHEREAS, on June 14, 2022, the City Council approved a contract renewal with HTH Companies, Inc. in the amount of $65,000 to provide and install scaffolding, bracing, and fall protection when needed at the City's Power Plant. It is important to note that the contract amount is not for a specific project, but rather is staffs best estimate of amount of work that might be performed in a given year. Rather than entering into a lump sum contract, work is charged to the City based on the actual time and materials used for a specific task; and, WHEREAS, two large repair projects at the Power Plant have increased in scope since the scaffolding budget was approved. One large project is scaffolding the inside of Unit 8 boiler so the inside of the water wall tubes can be accessed. Normally the scaffold is built on all four walls and goes up approximately 50 feet to inspect and repair the Inconel coating that protects the boiler tubes. Staff has determined that an additional area of the boiler approximately 100 feet high needs to be accessed for repairs to be performed; and, WHEREAS, the second large project is providing access to the outside of the Unit 8 Electrostatic Precipitator(ESP)to repair the insulation and lagging. The lagging suffered damage during a recent storm and access to the area is very difficult; and, WHEREAS, approving Change Order No. 1 to the Scaffolding and Related Services and Supply Contract will add an additional $55,000 to the current contract for FY 2022/23, allowing for additional work to be performed before the end of the fiscal year. This will bring the total contract amount to $120,000; and, WHEREAS, actual payments are calculated on unit prices and work. Additional funds authorized in this change order will only be spent on actual time and materials used to perform the work. The additional $55,000 will come from both Unit 8 and Unit 7 boiler maintenance accounts where funds have been budgeted for routine repairs. Without this Change Order, the scaffolding contract funds will be exhausted before the end of the fiscal year. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that Change Order No. 1 to HTH Companies, Inc. in the amount of $55,000 for additional scaffolding,bracing and fall protection,increasing the total contract amount to$120,000.All labor and materials will be performed and invoiced on a time and material basis according to rates,terms, stipulations, and conditions specified in the original contract is hereby approved. ADOPTED THIS 271h day of September, 2022. e4 W- 410e 4�� Renee hall, City Clerk John A. Haila, Mayor Introduced by: Betcher Seconded by: Beatty-Hansen Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Rollins Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 271h day of September, 2022.