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HomeMy WebLinkAbout~Master - Awarding Contract for Architectural Services for the Water Pollution Control Facility Administration Building Renovation RESOLUTION NO. 22-439 RESOLUTION AWARDING A CONTRACT FOR ARCHITECTURAL SERVICES TO SVPA ARCHITECTS INC., OF WEST DES MOINES,IOWA FOR THE WATER POLLUTION CONTROL FACILITY ADMINISTRATION BUILDING RENOVATION FOR THE CITY OF AMES,IOWA WHEREAS, the Water Pollution Control Facility (WPCF) Administration Building was constructed in 1988, and most of the interior finishes to the building are original and showing significant wear and deterioration; and, WHEREAS,the building originally housed the Laboratory Services Division which is now located in the Technical Services Complex on E. 5tn Street; and, WHEREAS,the renovations will convert the old lab space into a training and meeting room along with other updates to restrooms, lockers,break rooms, and other spaces are included; and, WHEREAS,on April 29,2022,a Request for Proposals(RFP)for Architectural Services was issued for the WPCF Administration Building Renovations and on May 27,2022,the City received ten proposals in response to the RFP; and, WHEREAS,firms were asked to submit their fee proposals in separate sealed envelopes from their qualification-based proposals to allow staff to make a selection based strictly on the firms' qualifications for the project; and, WHEREAS, a nine-member internal team comprised of operations, maintenance, engineering, and managerial staff each independently reviewed and scored each proposal; and, WHEREAS, following the ranking of each firm,the fee proposals were opened for each of the ten firms and although HDR was the highest-scoring proposal initially, the firm's fee proposal was more than double the next highest fee; therefore, staff did not find HDR's proposal to be reasonable in comparison to other highly rated firms, and did not select HDR; and, WHEREAS, the second- and third-rated firms were very close in overall ranking, follwed by a clear set of second-tier scores, therefore, staff chose to interview both SVPA Architects and INVISION Architecture; and, WHEREAS, following the interviews, staff all agreed that SVPA would be the best fit for the project; and, WHEREAS,the WPCF staff had not worked with SVPA before,so multiple reference calls were made and these included talking to cities where SVPA performed similar work; and, WHEREAS, staff next met with SVPA to discuss their scope of work and add items not originally included in the RFP and these items include 3D modeling of the garage/shop area,a"net- zero ready" evaluation of the building, and updated HVAC control designs; and, WHEREAS,following these scope additions,the updated fee for SVPA is an amount not to exceed $85,100, plus reimbursable expenses not to exceed $1,000; and, WHEREAS,the initial scope of work being recommended to Council covers only the design and bidding phases of the project while construction phase services will be added once the actual construction plan is finalized; and, WHEREAS, the adopted Capital Improvement Plant (CIP) includes, $1,010,000 for this project, which includes $164,000 for design expenses. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the contract for Architectural Services to SVPA Architects Inc.,of West Des Moines,Iowa,for the Water Pollution Control Facility Administration Building Renovation Project in an amount not to exceed $86,100 is hereby approved. ADOPTED THIS 9`h day of August, 2022. qnee all, City Clerk John A. Haila, Mayor Introduced by: Rollins Seconded by: Junck Voting aye: Betcher, Corrieri, Gartin, Junck, Rollins Voting nay: None Absent: Beatty-Hansen Resolution declared adopted and signed by the Mayor this 9" day of August, 2022.