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HomeMy WebLinkAbout~Master - Awarding a Contract for Engineering Services for the SAM Pump Station Improvments - Backup Generation RESOLUTION NO. 22-437 RESOLUTION AWARDING CONTRACT FOR ENGINEERING SERVICES FOR THE SAM PUMP STATION IMPROVEMENTS -BACKUP GENERATION FOR THE CITY OF AMES,IOWA WHEREAS,in 2003,the water distribution system was split into two separate pressure zones to accommodate growth in the west and southwest portions of the City,and to provide the increased pressure to the new western pressure zone, a booster pump station was built at the intersection of State Avenue and Mortensen Road; and, WHEREAS,this project will consist of design services to develop plans and specifications to install standby power at the power station, and it incorporates the Iowa Department of Natural Resources (DNR's) Water Supply Design Standards; and, WHEREAS, this project was intentionally accelerated in the FY 2022/23 Capital Improvement Plan (CIP) as a result of the derecho event in 2020;and, WHEREAS, in April 2022, a Request for Proposals (RFP) was issued for engineering services to develop design plans for the standby generator and a booster pump variable frequency drive (VFD); and, WHEREAS, staff utilized a "two-envelope" selection process for professional services, where the firm's qualifications and proposed scope of work is submitted in one envelope,and their proposed fee is submitted in a second envelope; and, WHEREAS, this process allows staff to first review the submitted proposals in order to identify the firm who qualifications and proposed scope of work are most appropriates, then, after selecting the preferred firm,staff opens the proposed fee envelopes to confirm that the selected firm is proposing a fee that is in line with what other firms would propose for a similar scope of work; and, WHEREAS,in all cases,the final scope of work and fee is negotiated with the firm identified as having submitted the most appropriate submittal; and, WHEREAS, seven responses to the RFP were received and at the end of the evaluation process,staff identified Barr Engineering Co.,as the proposal in the best interests of the utility;and, WHEREAS, Barr has a long history with City staff and has performed numerous electrical projects for the department, including the standby generator at the new water treatment plant and electrical generation projects at the Water Pollution and Control Facility; and, WHEREAS, wit Barr's extensive knowledge of the City's operation, performance of past projects, and excellent project communication, staff felt that Barr would be the best fit for the project; and, WHEREAS,the FY 2022/23 CIP budget includes$145,000 for the design and construction of the standby generator at State Avenue and Mortensen Road pump station. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the contract for Engineering Services to Barr Engineering Co., of Minneapolis, Minnesota, for the SAM Pump Station Improvements - Backup Generation in an amount not to exceed $37,250, which includes the design of the standby generator and a booster pump VFD is hereby approved. ADOPTED THIS 9th day of August, 2022. Rene Hall, City Clerk John A. Haila, Mayor Introduced by: Rollins Seconded by: Junck Voting aye: Betcher, Corrieri, Gartin, Junck, Rollins Voting nay: None Absent: Beatty-Hansen Resolution declared adopted and signed by the Mayor this 9t'day of August, 2022.