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HomeMy WebLinkAbout~Master - Approving the Professional Services Agreement with Strand Associates for Water Pollution Control Nutrient Modifications Phase 1 Project RESOLUTION NO. 22-365 RESOLUTION APPROVING THE PROFESSIONAL SERVICES AGREEMENT WITH STRAND ASSOCIATES FOR WATER POLLUTION CONTROL NUTRIENT MODIFICATIONS PHASE 1 PROJECT FOR THE CITY OF AMES,IOWA WHEREAS, in early 2019, City Council approved the results of a Nutrient Reduction Feasibility study; and, WHEREAS,the Feasibility Study formed the basis for developing the adopted FY 2022-FY 2027 Capital Improvements Plan, which included funding for the Phase 1 Nutrient Reduction Modifications as well as a significant Water Pollution Control (WPC) Headworks Modifications project; and, WHEREAS, there is an important connection between the headworks and downstream nutrient removal process,therefore; staff had chosen to include the headworks modifications in the nutrient removal project's Scope of Work; and, WHEREAS, on April 4,2022, staff released a Request for Proposals(RFP)for engineering services to complete the design and bidding phases for the Phase 1 Nutrient Reduction Modifications and the Headworks Modifications projects; and, WHEREAS,the RFP required that the technical proposal be provided in one envelope, and the cost proposal be provided in a separate, sealed envelope; and, WHEREAS, on May 5, 2022, a total of three proposals were received, and a nine-member internal team comprised of operations,maintenance,engineering/technical,and managerial staff each independently reviewed and scored each proposal; and, WHEREAS, the scoring was done using a rubic that was prepared prior to the RFP being issued and that was shared with the proposing firms in advance so they could be certain of the areas that were most important to the City; and, WHEREAS, the internal nutrient team met and discussed each proposal in detail and once the scores were tabulated, the cost proposal envelopes were opened for all three firms; and, WHEREAS,the highest rated proposal belonging to Strand Associates was found to be the lowest cost proposal and had an overall average rate that was competitive when compared to the other two proposals; and, WHEREAS,members of the department Nutrients Team next made reference calls,talking to project managers with cities where Strand had performed similar work and the references were all positive, and mirrored Ames staff s own experience working with Strand on the WPC Digester Improvements, Old Water Plant Demolition, and other projects; and, WHEREAS,staff met three times with Stand to review in detail the specific elements of their Scope of Work,and following those discussions,Strand was asked to update both their formal Scope of Work and their fee proposal to incorporate the additions requested by staff which totaled an additional $166,000; and, WHEREAS,City staff and Strand have worked to define the scope as completely as possible without building in an over-abundance of contingency or"just-in-case"hours of work; however,it is important to note that the Scope of Work is likely to change during the design phase as the details of the project become better defined; and, WHEREAS,the initial Scope of Work being recommended to Council covers only the design and bidding phases of the project and construction phase services will be added once the actual construction plan is finalized; and, WHEREAS,there will be additional technical services that will be provided under separate contracts to other firms; and, WHEREAS, the CIP includes estimated engineering and technical services for this project be $3,578,000. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the Professional Services Agreement with Strand Associates of Madison, Wisconsion for the WPC Nutrient Modifications Phase 1 Project in the lump sum amount of$1,655,000 plus on-call services at staffs direction billed on an hourly basis not to exceed$20,000 is hereby approved. ADOPTED THIS 28`h day of June, 2022. Diane R. Voss, City Clerk John A. Haila, Mayor Introduced by: Corrieri Seconded by: Junck Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Rollins Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 28t' day of June, 2022.