HomeMy WebLinkAbout~Master - Authorizing Staff to Purchase Electric Meters as Needed, with Payments based on Unit Prices Bid and Actual Quantities Ordered, Plus Applicable Sales Tax, in a total amount not to exceed $119,579 RESOLUTION NO. 22-355
RESOLUTION AUTHORIZING STAFF TO PURCHASE ELECTRIC METERS AS
NEEDED,WITH PAYMENTS BASED ON UNIT PRICES BID AND ACTUAL
QUANTITIES ORDERED, PLUS APPLICABLE SALES TAXES, IN A TOTAL
AMOUNT NOT TO EXCEED $119,579
FOR THE CITY OF AMES,IOWA
WHEREAS,this is for the purchase of standard residential single-phase,Automated Meter
Reading(AMR)residential single-phase,AMR poly phase,and AMR programmable demand socket
type electric meters to meet the needs of the Electric Services Department inventory, and,
WHEREAS, these meters will be purchased from an Electric Services Technical Services
Division inventory asset account and charged to the appropriate operations account as the meters are
put into use; and,
WHEREAS, on August 25, 2020, City Council awarded Groups 1, 3, and 4 to Vision
Metering and Groups 2, 5, and 6 to Van Wert Company; and,
WHEREAS, the Contracts include a provision that would allow the City to renew the
Contract for up to two additional one-year terms; and,
WHEREAS,this final renewal period is from July 1,2022,through June 30,2023,and both
Vision Metering and Van Wert Company were offering a 0% increase on contract pricing for FY
2022/23; and,
WHEREAS,under this contract,electric meters would be purchased at the City's discretion,
which may be quarterly or on an as-needed basis, and this provides the City with flexible inventory
management and helps to reduce the need for storage space; and,
WHEREAS,bid prices plus applicable sales taxes are paid directly by the Utility and funds
for the meters will be used from the Operating Expense account,which contains a budgeted amount
of$119,579 for FY 2022/23
WHEREAS, it is noted that no contract amount is being authorized at this time, since
purchase orders will be made as the meters are purchased.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that authorization for staff to purchased electric meters as needed, with payments based on unit
prices bid and actual quantities ordered,plus applicable sales taxes,in a total amount not to exceed
$119,579 is hereby approved.
ADOPTED THIS 28`' day of June, 2022.
Diane R. Voss, City Clerk John A. Haila, Mayor
Introduced by: Betcher
Seconded by: Gartin
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Rollins
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 28t'day of June, 2022.