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HomeMy WebLinkAbout~Master - Contract Renewal for Valve Maintenance, Related Sevices and Supplies at Power Plant RESOLUTION NO. 22-261 RESOLUTION APPROVING CONTRACT RENEWAL FOR VALVE MAINTENANCE, RELATED SERVICES AND SUPPLIES AT THE POWER PLANT FOR THE CITY OF AMES,IOWA WHEREAS, the City's Power Plant has two natural gas-fired, high-pressure steam turbine electric generating units which are referred to as Units No. 7 and 8, and these units require regular professional maintenance and repair; and, WHEREAS,this work consists of emergency service,as well as regularly scheduled planned repairs and services during scheduled outages; and, WHEREAS, services include a large variety of boiler and pressure vessel maintenance and repairs, structural steel, pump and piping work, and other miscellaneous mechanical Power Plant work; and, WHEREAS, due to these operational conditions, numerous motors are necessary to safely and reliably operate the Power Plant, and all of this equipment must be professionally maintained, serviced, adjusted, repaired, and rebuilt; and, WHEREAS, staff recommends that these services continue to be outsourced on an annual renewable contract basis; and, WHEREAS,the initial contract is to provide valve maintenance services for the period from date of award, May 24, 2022,through June 30, 2023, an the contract also includes a provision that would allow the City to renew the contract for up to four additional one-year terms; and, WHEREAS,bid documents were issued to 186 companies and on May 11,2022,bids were received from three firms; and, WHEREAS, a "Best Case Scenario" was done showing a cost evaluation based on a sampling of personnel,equipment, and associated travel/per diem that the Power Plant requires for successful fulfillment for typical work scenarios performed on this service contract; and, WHEREAS, the scenarios were: two trips of one day durations, two trips of five-day durations, and one trip of three-day duration, and based on this analysis, the evaluated low bidder was Pioneer Industrial Corporation of Kansas City, Missouri; and, WHEREAS, Pioneer Industrial Corporation has bid the project with a 3% annual cost increase for up to five years; and, WHEREAS, because the initial contract covers more than 12 months, staff needs to draw from the operating budget for two years and the approved FY 2021/22 Power Plant operating budget includes $30,000 for this service and the approved FY 2022/23 Power Plant operating budget includes $85,000 for this service; and, WHEREAS, staff is recommending that the contract be approved at a cost not to exceed the total budgeted amounts of$30,00 in FY 2021/22 plus $85,000 in FY 2022/23. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the contract renewal with Pioneer Industrial Corporation of Kansas City, Missouri, for Valve Maintenance, Related Services and Supplies for the Power Plant in an amount not to exceed $115,000. ADOPTED THIS 24th day of May, 2022. Diane R. Voss, City Clerk John A. Haila, Mayor Introduced by: Betcher Seconded by: Junck Voting aye: Beatty-Hansen, Betcher, Gartin, Junck, Rollins Voting nay: None Absent: Corrieri Resolution declared adopted and signed by the Mayor this 24th day of May, 2022.