HomeMy WebLinkAbout~Master - Revisions to ASSET Policies and Procedures RESOLUTION NO. 22-244
RESOLUTION APPROVING REVISIONS TO ASSET POLICIES AND PROCEDURES
FOR THE CITY OF AMES,IOWA
WHEREAS,each year,the ASSET Administration Team and ASSET volunteers review the
ASSET Policies and Procedures, and changes to the Policies and Procedures are adopted once a
majority of the Funders (three of five) approve the revisions; and,
WHEREAS, this year, revisions are recommended to address several issues; and,
WHEREAS, one of the most significant changes is the addition of a new section addressing
Non-Participating Agencies found on Page 7 of the Policies and Procedures document; and,
WHEREAS, ASSET agencies that are not actively participating in the process by not
submitting a budget request,reporting outcome data through Clear Impact Scorecard,participating
in agency hearings and liaison visits for two consecutive budget years will be notified before the next
budget cycle that they will be removed from the process, and agencies can always reapply to be an
ASSET agency by following the new ASSET Agency application process; and,
WHEREAS,another change(Page 9)is the addition of new language addressing services that
may need to be modified during the course of the fiscal year while under contract, and even though
this is not a common occurrence, a policy was proposed to require agencies to provide written
notification to Funders 30 days prior to implementing the service change(s); each Funder will
determine if modifications are acceptable to continue funding or if funding will discontinue; and,
WHEREAS, other proposed changes were:
1. Clarification on the number of volunteers appointed by ISU Student Government
(Page 3).
2. Clarification the volunteers and staff need to sign both the Conflict of Interest form
and the Confidentiality statement on an annual basis (Page 4).
3. Clarification that the ASSET Administrative Assistant is not a voting member of the
ASSET Administrative Team (Page 5).
4. Clarification that annual financial reporting must include comparative reports/audits
(Page 7).
5. ASSET will no longer send out funding letter to agencies.Funding information will
be communicated by ASSET Funders through the contracting process (Page 8).
6. Clarification that an agency applying to be an ASSET agency must be incorporated
as a 501(c)(3)non-profit organization and actively providing services for at least one
year at the time of application (Page 9).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa,
that the aforementioned revisions to the ASSET Policies and Procedures are hereby approved.
ADOPTED THIS 241'' day of May, 2022.
C7j l l �UAd&
Diane R. Voss, City Clerk John A. Haila, Mayor
Introduced by: Betcher
Seconded by: Junck
Voting aye: Beatty-Hansen, Betcher, Gartin, Junck, Rollins
Voting nay: None Absent: Corrieri
Resolution declared adopted and signed by the Mayor this 24t'day of May, 2022.