HomeMy WebLinkAbout~Master - Waiving Purchasing Policies and Procedures Requirement for Competitive Bidding for the Replacement of In-car Computers and Equipment for the Police Department RESOLUTION NO.22-225
RESOLUTION WAIVING PURCHASING POLICIES AND PROCEDURES REQUIREMENT
FOR COMPETITIVE BIDDING FOR REPLACEMENT OF IN-CAR COMPUTERS AND
EQUIPMENT FOR THE POLICE DEPARTMENT
FOR THE CITY OF AMES,IOWA
WHEREAS,Police patrol vehicles are each outfitted with a ruggedized laptop computer that allows
an officer to perform various tasks from the vehicle,including receiving dispatch information,records search,
ticket writing, and electronic filing; and,
WHEREAS,these laptops are on a four-year replacement cycle and the current laptops are now past
their replacement cycle; and,
WHEREAS, for more than 14 years, the Department's in-car computers have been Panasonic
Toughbook models and Panasonic is the industry leader in the limited marked of fully ruggedized laptops;
and,
WHEREAS, the experience with Toughbooks has been exceptional, and the Police requests to
continue with the Toughbook CF-33 model; and,
WHEREAS,the State of Iowa has a Master Pricing Agreement for Panasonic Laptops and Tablets
which include pricing from Keltek,Inc., and this Master Pricing Agreement provides the Department with
standardized pricing and allows for negotiated discounts based on quantity and service level; and,
WHEREAS, Section 6.06 of the City of Ames Purchasing Policies and Procedures allows for the
use of the State of Iowa Cooperative Agreements in place of soliciting written bids or verbal quotations for
the purchase of commodities and services costing less than$25,000; and,
WHEREAS,because the proposal cost exceeds the$25,000 limit in the City's Purchasing Policies
and Procedures for the use of Cooperative Agreements in lieu of soliciting bids,staff is requesting a waiver
of the Purchasing Policy to award a contract.
NOW, THEREFORE,BE IT RESOLVED by the City Council of the City of Ames,Iowa,that the
Purchasing Policies and Procedures requirement for competitive bidding for the replacement of in-car
computers and equipment for the Police Department is hereby waived.
ADOPTED THIS I Oh day of May, 2022.
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Diane R. Voss, City Clerk John . Haila,Mayor
Introduced by: Betcher
Seconded by: Corrieri
Voting aye: Beatty-Hansen,Betcher, Corrieri, Gartin, Junck,Rollins
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 10t'day of May, 2022.