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HomeMy WebLinkAbout~Master - Awarding Contract to Open System International, Inc., for the Monarch Support (Diamond/Gold/Diamond/Gold) for a Four-Year Term for the SCADA System for Electric Services RESOLUTION NO. 22-150 RESOLUTION AWARDING CONTRACT TO OPEN SYSTEM INTERNATIONAL INC., FOR THE MONARCH SUPPORT (DIAMOND/GOLD/DIAMOND/GOLD) FOR A FOUR-YEAR TERM FOR THE SCADA SYSTEM FOR ELECTRIC SERVICES FOR THE CITY OF AMES,IOWA WHEREAS, Electric Services uses a Supervisory Control and Data Acquisition(SCADA) System to monitor status and to control power flows, electric generations, interconnections to neighboring utilities, distribution, and transmission; and, WHEREAS, data from the SCADA is also used as the basis for billing energy transactions; and, WHEREAS,the existing SCADA system was installed in 2000 and has had routine software updates about every two years; and, WHEREAS, the SCADA system was supplied and is supported by Open Systems International,Inc., (OSI)from Medina, Minnesota, and the software is based on Microsoft".NET" technology; and, WHEREAS, advancements have continued to be made to the software to meet changing industry standards and regulations, and the City has historically entered into a Support Services Agreement with OSI to keep pace with those changes and to provide maintenance services at a reasonable price; and, WHEREAS, the last three years, the Power Plan has been operating under a contract with OSI that provided the required software upgrades and a Support Service Plan consisting of the top level of reliability and maintainability support that OSI offers; and, WHEREAS, before the most recent Contract, the Power Plant would continually have the top plan OSI offered, (the Diamond Support Plan); and, WHEREAS, staff have looked at downgrading to the Gold Support Plan,which provides all the same benefits as the Diamond Support Plan except the annual software upgrade; and, WHEREAS, staffed believes a software upgrade is only needed every other year;therefore, options were explored with OSI to switch between the Gold Support Plan and the Diamond Support Plan every other year in order to take advantage of the reduced cost for the software upgrade; and, WHEREAS, OSI has agreed to this approach if the City would enter into a multi-year Agreement and OSI would provide an additional discount as part of the Agreement; and, WHEREAS,the total cost of$321,021 would be billed in quarter installments of$80,255.25 at the beginning of each fiscal year; and, WHEREAS, the FY 2022/23 Operating Budget includes $120,000 for SCADA system services, repairs, and training; and, WHEREAS, future budget years will contain$80,255.25 for each year of the Contract,and the Contract with OSI contains a non-appropriation clause to allow for cancellation if funding is not available in future years. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the award of a Contract to Open Systems International Inc., of Medina, Minnesota, in the amount of$321,021.00 for The Monarch Support(Diamond/Gold/Diamond/Gold) for a four-year term is hereby approved. ADOPTED THIS 22nd day of March, 2022. I,(d A{_ ) . Diane R. Voss, City Clerk John A. Haila, Mayor Introduced by: Beatty-Hansen Seconded by: Junck Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Rollins Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 22nd day of March, 2022.