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HomeMy WebLinkAbout~Master - Waiving Formal Bidding Requirements and Authorizing Purchase of Block Box Network Services RESOLUTION NO.22-008 RESOLUTION WAIVING FORMAL BIDDING REQUIREMENTS AND AUTHORIZING PURCHASE OF BLACK BOX NETWORK SERVICES FOR THE CITY OF AMES,IOWA WHEREAS, Black Box Network Services (Black Box) is the City's integrated voice applications vendor; and, WHEREAS,the City contracts with Black Box on an annual basis for Unify hardware and software voice maintenance services; and, WHEREAS, Black Box Network Services is the sole provider of maintenance for Unify voice applications in Iowa; and, WHEREAS,in August 2016,the City purchased its current telephone system,OpenScape 4000,at a cost of$417,407.67, and the system was implemented in November 2016; and, WHEREAS, to maintain the support and maintenance of the system, a Service Agreement is required; it is important to understand that all service agreements for the phone and voicemail system are a sole source purchase; and, WHEREAS, included in the Support and Maintenance Agreement is a 24-hour on-site hardware support,software support,remote system monitoring,software upgrades,and phone system changes for the voice, voice messaging, automatic call distribution, and automated attendant applications throughout the year; and, WHEREAS,the annual Support and Maintenance Agreement for the period of January 1,2022,to December 31, 2022, with Black Box is in the amount of$55,107.77, and the approved budget includes $55,892 for this service. NOW, THEREFORE,BE IT RESOLVED by the City Council of the City of Ames,Iowa,that the waiver of formal bidding procedures is hereby approved, and the 12-month Hardware and Software Voice and Phone Support and Maintenance Agreement with Norstan Communications, Inc., dba Black Box Network Services, in the amount of$55,107.77, is hereby further approved. ADOPTED THIS 11ffi day of January, 2022. UY� Diane R. Voss, City Clerk John A. Haila,Mayor Introduced by: Betcher Seconded by: Corrieri Voting aye: Beatty-Hansen,Betcher, Corrieri, Gartin, Junck,Rollins Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this 11ffi day of January,2022.