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HomeMy WebLinkAbout~Master - Awarding Contract for CyRide Bus Camera System Monitoring Network RESOLUTION NO. 21-616 RESOLUTION AWARDING CONTRACT FOR CYRIDE BUS CAMERA SYSTEM MONITORING NETWORK FOR THE CITY OF AMES,IOWA WHEREAS,all CyRide fixed route vehicles are equipped with a camera system that records multiple areas inside and outside the vehicle; and, WHEREAS, these systems provide safety verification, liability protection, and help ensure a positive passenger experience while riding the bus; and, WHEREAS, CyRide last issued a Request for Proposals (RFP) for bus camera systems in 2016, and the associated Contract has expired; and, WHEREAS, on October 13, 2021, CyRide staff, in coordination with the Purchasing Department, issued a RFP, and four responses were received and were ranked on proposal costs, references, and an overall evaluation of system functionality for CyRide; and, WHEREAS,to ensure that the final product would be a good match,a group of CyRide staff met with the two highest-scored vendors to clarify details on hardware and software offerings; and, WHEREAS, there were no significant concerns raised by staff and the recommendation is to award a Contract to Safety Vision; and, WHEREAS,the proposal from Safety Vision was determined to have the best overall value for CyRide, including well-integrated hardware, a demonstrated ability to work with CyRide's current intelligent transportation system, and excellent video review software; and;, WHEREAS,the RFP specified an initial purchase of 12 camera systems and the associated installation services to equip new buses expected to arrive within the current fiscal year; and, WHEREAS, funding for the initial purchase will come from a combination of bus grant utilization and the$150,000 programmed for bus technology in the FY 2022 Capital Improvements Plan (CIP); and, WHEREAS,the contract period specified within the RFP is for one year,with the option to renew the contract for up to three additional one-year periods; and, WHEREAS, award of the Contract to Safety Vision was approved by the Transit Board at its December 8, 2021, meeting. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that the Contract to Safety Vision of Houston, Texas, for the CyRide Bus Camera System for an initial purchase price of$52,381.80 with the option to purchase additional equipment during the contract period with relevant approvals is hereby approved. ADOPTED THIS 14`' day of December, 2021. Diane R. Voss, City Clerk John A. Haila, Mayor Introduced by: Gartin Seconded by: Beatty-Hansen Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Martin Voting nay: None Absent: None Resolution declared adopted and signed by the Mayor this l 4" day of December, 2021.